HomeMy WebLinkAbout6/11/1996 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 11, 1996
RESOLUTION 061196-1 OF CONGRATULATIONS TO PATRICIA CLAIRE
NERVO, AN OUTSTANDING GRADUATE AT GLENVAR HIGH SCHOOL.
WHEREAS, Patricia Nervo has demonstrated great academic
achievement, athletic excellence, and community leadership
throughout her academic career at Glenvar High School; and
WHEREAS, Patricia Nervo is an honor graduate, a member of
the Honor Society of America, winner of the President's Award for
Educational Excellence, and the B'nai B'rith Award; and
WHMREAS, Patricia Nervo recently won the State 1,600 and
3,200 meter races in record time beating her own records in both
events while helping to lead Glenvar's Women's Track Team to a
ninth place finish in the Group A State track meet at the
University of Virginia; and
WHEREAS, Patricia Nervo is a Cross Country District,
Region, and State Metro Champion and Record Holder, Most Valuable
Player, Timesland Cross Country Runner of the Year, and 4th place
winner of the Foot Locker National and 1st Team All-American; and
WHEREAS, Patricia Nervo is a Track District, Region and
State Cosmopolitan 1,600 meter and 3,200 meter Champion, and Record
Holding Cosmopolitan Most Valuable Player; and
WHEREAS, Patricia Nervo is a community leader certified
in first aid, basic water safety and rescue, as well as recipient
of the Virginia PTA Citizenship Essay Contest, and the Highlander
of the Year; and
WHEREAS, Patricia Nervo will be attending the University
of North Carolina this fall on a full scholarship in Cross Country
Running and Track.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, does hereby extend its
sincere congratulations to Patricia Claire Nervo for her
outstanding performance in academic excellence, athletic
competition and community leadership.
On motion of Supervisor Harrison to adopt the resolution,
and carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
Resolutions of Congratulations File
ACTION NO. A-061196-2
ITEM NUMBER 49-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 11, 1996
AGENDA ITEM: Renewal of Roanoke County and American Electric
Power ten-year Street Light Agreement (1996-2006).
COUNTY ADMINISTRATOR'S COMMENTS
EXECUTIVE SUMMARY
American Electric Power is notifying the Board of Supervisors
that our current street agreement with AEP is due to expire at
the end of this month. Staff is requesting the Board to
authorize the County Administrator to execute the attached
agreement.
SUMMARY OF INFORMATION
American Electric Power has notified Roanoke County that our
existing street light agreement with them is due to expire
June 30, 1996. The existing agreement, as well as the new
agreement, is for ten -years.
Annual funding in Roanoke County for street lights are
governed by two separate agreements with American Electric
Power. The first agreement that is attached and a part of
this report, guarantees to AEP that Roanoke County will
maintain a certain quantity of street lights for a period of
ten (10) years. The new agreement sets the minimum number of
units provided and maintained by AEP throughout the term of
this agreement at 1,297. This number represents the current
number of units (lamps) in operation today. The second
agreement is the agreement that sets the monthly rates for the
various units. This agreement is negotiated by the Virginia
Municipal League (VML) every two (2) years.
FISCAL IMPACT:
Roanoke County is currently budgeted to cover the electricity
usage for the current number (1,297) of units in service
today. The actual fiscal impact will be predicated on the
rates that are negotiated by VML.
1
STAFF RECOMMENDATION:
Since this is the only company available to provide this type
of service, staff recommends that the Board of Supervisors
authorize the County Administrator to execute the attached
agreement.
ITTEp BY:
Arnold Cove�� DirecApr
of Engineering & Ins ections
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Motion by Lee B.
Eddy on to approve street
lighting agreement
X
BY:moi✓Hodge
County Administrator
Nickens
cc: File
Arnold Covey, Director, Engineering & Inspections
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
2
VOTE
No
Yes Abs
Eddy
X_
Harrison
x_
Johnson
_
Minnix
_
Nickens
cc: File
Arnold Covey, Director, Engineering & Inspections
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
2
VW
A-061196-3
ACTION NO.
ITEM NUMBER"e. _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 11, 1996
AGENDA ITEM: Request for an Appropriation of $18,000 to fund the
County's Share of the Contract for the Services of
a Communications Consultant to study the Regional
Radio Communications Program.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
At the Joint Meeting of the Board of Supervisors of Roanoke
County and the Roanoke City Council on March 4, 1996, staff
presented a report on the radio communications system currently in
place. The report also identified the need to retain the services
of a consultant to assist in mapping a planned migration to a radio
system which would provide inter -operability between the County and
City, particularly within the areas of Public Safety. This issue
was identified in the Towers Perrin Study which was completed in
May 1995 and has been one of four major activities under study by
a regional committee under the leadership of the County
Administrator and City Manager as facilitated by Tom Brock.
The County and City team received proposals for the consulting
services and now come before you requesting an appropriation of
$18,000 to cover the County's share of this Phase I study. The
scope of work in this phase includes an evaluation of each
jurisdiction's (County and City of Roanoke) current radio system,
the next planned expansion of the systems, the desire to have
inter -operability between the two jurisdictions, and then to
suggest a migration path to accomplish the same. It should be
noted that the County recently received approval for six new 800
MHZ frequencies and must move ahead with the utilization of them or
risk losing them. The City has also applied for ten 800 MHZ
channels which need to be considered in the study.
We received four responses to our Request for Proposal and
recommend awarding the contract to Hayes, Seay, Mattern and Mattern
of Roanoke at a cost not to exceed $36,000. The cost of this study
is being jointly funded by the County and City as proposed at our
joint meeting on March 4, 1996.
—;�
FISCAL IMPACT:
The County share of this project is $18,000 which staff
recommends appropriating from the unappropriated balance of the
Capital Fund.
ALTERNATIVES:
1. Appropriate $18,000 to fund the County share of this project
which should be completed by the end of October, 1996.
2. Do not participate in the joint study.
RECOMMENDATION:
Staff recommends Alternative 1 to participate with the City of
Roanoke in this joint communications study, authorizing the County
to enter into an appropriate contract with Hayes, Seay, Mattern and
Mattern, and appropriating $18,000 as the County share of the
project from the unappropriated balance of the Capital Fund.
Respectfully submitted, Appro
John M. Chambliss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
----------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
ACTION
Motion by: Motion by Bob L.
Johnson- S18.000
.•• •• .6
John M. Chambliss, Jr., Assistant Administrator
William J. Rand, III, Director, General Services
Elaine Carver, Director, Procurement
Diane D. Hyatt, Director, Finance
VOTE
No
Yes Abs
Eddy
Harrison
x_
Johnson
X_
Minnix
_X
Nickens
x
John M. Chambliss, Jr., Assistant Administrator
William J. Rand, III, Director, General Services
Elaine Carver, Director, Procurement
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 111 1996
RESOLUTION 061196-4 AUTHORIZING THE EXECUTION OF A
CONTRACT WITH MOTOROLA CORPORATION AND APPROVING
REIMBURSEMENT FOR LEASE/PURCHASES OF 800 MHz
COMMUNICATIONS SYSTEM AND RELATED TOWER IMPROVEMENTS
The Board of Supervisors of the County of Roanoke, Virginia
("County") has determined that it is necessary or desirable to: (A)
authorize the execution of a contract with Motorola Corporation,
and (B) advance money to pay the costs of acquiring certain
equipment and improvements for the County consisting of a 800 MHZ
Communications System and related tower improvements ("Equipment"),
and (C) to reimburse such advances with proceeds of one or more
financings.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA:
1. The Board of Supervisors adopts this declaration of
official intent under Treasury Regulations Section 1.150-2.
2. The Board of Supervisors reasonably expects to reimburse
advances made or to be made by the County to pay the costs of
acquiring the Equipment from the proceeds of its debt or other
financings. The maximum amount of debt or other financing expected
to be issued for the Equipment is $2,200,000.
3. The Board of Supervisors determines that the financing of
the acquisition of the Equipment pursuant to one or more agreements
providing for the leasing of the Equipment by the County from one
or more lessors (collectively, the "Lease") is in the best interest
1
of the County and the lease financing of the Equipment is
authorized. The maximum aggregate amount of the principal
components of the Lease shall be $2,200,000 plus an amount
sufficient to pay the costs incurred by the County in connection
with the financing or financings and to fund any required reserves.
The Director of Finance and the County Administrator are authorized
to select a lessor or lessors and to execute and deliver on behalf
of the County an appropriate Lease or Leases and such other
documents, agreements and certificates as may be necessary to
complete the lease financing.
4. The County Administrator, the Director of Finance and
such officers, agents and employees of the County as either of them
may direct are authorized and directed to prepare any and all
instruments, opinions, certificates and other documents necessary
to carry out the purposes of this Equipment and all such action
previously taken is ratified and confirmed.
5. This resolution shall take effect immediately upon its
adoption.
On motion of Supervisor Minnix to authorize execution of the
contract and adopt the resolution, and carried by the following
vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
-1)"t_6LAAt-, -fid .
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
William J. Rand, III, Director, General Services
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
ra
The Board of Supervisors of Roanoke County, in regular meeting
on the 11th day of June, 1996, adopted the following:
RESOLUTION 061196-5 REQUESTING ACCEPTANCE OF YALE DRIVE
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
WHEREAS, the street described below was established before
July 1, 1986, and currently serves at least 3 families per mile,
and
WHEREAS, the Virginia Department of Transportation has deemed
this county's current subdivision control ordinance meets all
necessary requirements to qualify this county to recommend
additions to the secondary system of state highways, pursuant to
§33.1-72.1, Code of Virginia, and
WHEREAS, after examining the ownership of all property
abutting this street, this Board finds that speculative interest
does not exist.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
following street be added to the secondary system of state
highways, pursuant to §33.1-72.1(D), Code of Virginia:
Name of Street: Yale Drive Length: 0.09 miles.
From: 0.24 miles southeast of US 11/460 W with the intersection of
SR 710 (Yale Drive),
To: 0.33 miles SE of US 11/460 W, to a proposed turn -around.
Guaranteed Right -of -Way Width: 50 feet.
Plat Recorded, Date: November 5, 1968, Plat Book 7, Page 38 in the
Roanoke County Clerk's Office.
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, this Board requests the Virginia
Department of Transportation to improve said street to the
prescribed minimum standards, funding said improvements pursuant to
§33.1-72.1(D), Code of Virginia, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer of the Virginia
Department of Transportation.
Recorded Vote
Moved By: Supervisor Minnix
Seconded By: None Rec3uired
Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
Nays: None
A Copy Teste:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
PROPOSED ADDITION SHOWN IN GRAY
NORTH
DESCRIPTION:
1) Yale Drive from 0.24
miles southeast of Rt . 11/460 to
0.33
miles southeast of Rt.
11/460 to proposed turnaround.
LENGTH: (1)
0.09 MILES
/ RIGHT OF WAY: (1)
50 FEET
ROADWAY WIDTH: (1)
18 FEET
.SERVICE: (1)
6 HOMES
�' _—. .. --• 1u.1 ` 9 B4600
4eoa
400
9
•
/
4860 4640 10
242Ac (D)
3404 1
3162,
/ 4911
4930 513
14
/ 12 1.78Ac
8
f
6.78 Ac
/
1.26 Ac
a
• 16
.
5 a. ,,
u1� �' 24 25 = 26 • 3488
22
. / 19 �0 s
t 3440
'J
18 , 3i 16' 3411 3424
•
3429 %
453 O
17 53:9a i ,, a"'a.°, Yole
... ..
31 30 = 348 28
8.08Ac
349 1 .381 F3740
�3r.
,o,..
35 ..34 i 33 _ 7.98 Ac
•
5477
969
` 44
46 47 3481 46
45 4.12 Ac
41 42 5 43
1.30Ac 1.16Ac
1.79Ac 1.33Ac
D
156Ac
ROANOKE COUNTY
ENGINEERING & Acceptance of Yale -Drive into the
INSPECTIONS DEPARTMENT Virginia State System
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 11, 1996
RESOLUTION 061196-6 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for June 11, 1996, designated as Item M - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 9,
inclusive, as follows:
1. Approval of Minutes - May 9, 1996.
2. Confirmation of committee appointment to the
Building Code Board of Adjustments and Appeals,
the Board of Zoning Appeals, The Community Policy
and Management Team, the Metropolitan Planning
Organization, and the Parks and Recreation
Advisory Commission.
3. Acceptance of a grant by the Police Department for
Community Crime Prevention Services.
4. Acceptance of a grant by the Police Department for
enhancing drug enforcement and prosecution.
5. Acceptance of a grant by the Police Department for
school resource officers.
6. Acceptance of Summerfield Drive, "Summerfield
Subdivision," Section 1 and 2, into the Virginia
Department of Transportation Secondary System.
7. Request from School Board for appropriation of the
Summer Youth Program grant.
8. Request from School Board for appropriation of the
1996/97 Roanoke Valley Regional Special Education
Budget.
9. Adoption of a resolution removing Deerfield Circle
from the 1985 road bond project list.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution, and carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
_A/.
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
John Cease, Chief of Police
Arnold Covey, Director, Engineering & Inspections
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
Diane D. Hyatt, Director, Finance
2
A -061196-6.a
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
EETING DATE: June 11, 1996
AGENDA ITEM: Confirmation of Committee Appointment to the
Board of Zoning Appeals, Building Code Board
of Adjustments and Appeals, Community Policy
and Management Team, Metropolitan Planning
Organization and Parks and Recreation Advisory
Commission
COUNTY ADMINISTRATOR'S COMMENTS:
lulu • -_ •
The following nominations were made at the May 28 Board meeting and
should be confirmed:
1. BOARD OF ZONING APPEALS
Supervisor Nickens nominated Herbert H. Snydor following the
May 28 Board meeting to fill the unexpired term of Leon
McGhee, who represented the Vinton Magisterial District. His
term will expire 6/30/2000.
2,., BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS
Supervisor Harrison nominated Larry K. Lester to another four-
year term which will expire 4/27/2000.
3. COMMUNITY POLICY AND MANAGEMENT TEAM
Ms. Jo Wirth has resigned as Parent Advocate on the Community
Policy and Management Team (CPMT) and the CPMT is recommending
Ms. Claudia Johnson to fill the unexpired term which will
expire 6/30/97.
4. METROPOLITAN PLANNING ORGANIZATION
By consensus, the Board of Supervisors nominated Supervisor H.
Odell "Fuzzy" Minnix to serve as an alternate member of the
Metropolitan Planning Organization.
S. PARRS & RECREATION ADVISORY COMMISSION
Supervisor Minnix nominated Lee Blair, Cave Spring Magisterial
District to another three year term which will expire
06/30/99.
RECOMMENDATION•
It is recommended that the above appointments be confirmed by the
Board of Supervisors.
Respectfully submitted,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison x_
Referred ( ) Johnson x_
To ( ) Minnix x_
Nickens _Y�
cc: File
Building Code Board of Adjustments and Appeals File
Board of Zoning Appeals File
Community Policy and Management Team File
Metropolitan Planning Organization File
Parks & Recreation Advisory Commission File
A -061196-6.b
ACTION NUMBER
pin
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: June 11, 1996
AGENDA ITEM: Acceptance of a grant by the Police Department for
Community Crime Prevention Services.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND•
The Roanoke County Police Department applied for a grant to
continue the existing full time crime analyst position for fiscal
year 96-97. The grant has been approved by the Department of
Criminal Justice Services (DCJS) in the amount of $28,894.00.
FISCAL IMPACT•
The grant is for $21,670.00 in DCJS federal funds (75%) and
$7,224.00 in local funds (25%). The criteria of the grant requires
a hard dollar match of local funds.
The local match will be taken out of existing police department
funds for community crime prevention services. No additional funds
will be requested.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Department of
Criminal Justice Services.
Respectfully submitted,
�1,6hn H. Cease
Chief of Police
Approved by,
Mr. Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy_
Received ( ) Harrison x_
Referred ( ) Johnson x_
To ( ) Minnix_
Nickens _
cc: File
John H. Cease, Chief of Police
Diane D. Hyatt, Director, Finance
A -061196-6.c
ACTION NUMBER
ITEM NUMBER 114
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: June 11, 1996
AGENDA ITEM: Acceptance of a grant by the Police Department for
enhancing drug enforcement and prosecution.
COUNTY ADMINISTRATORS COMMENTS:
BACKGROUND•
The Roanoke County Police Department applied for a grant to enhance
drug enforcement in the county high schools and within the student
age group for fiscal year 96-97. The grant has been approved by
the Department of Criminal Justice Services (DCJS) in the amount of
$28,400.00.
FISCAL IMPACT•
The grant is for $21,300.00 in DCJS federal funds (75%) and
$7,100.00 in local funds (25%). The criteria of the grant requires
a hard dollar match of local funds.
The local match will be from general operating funds.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Department of
Criminal Justice Services.
Respectfully submitted,
ohn H. Cease
Chief of Police
Approved by,
Mr. Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy x
Received ( ) Harrison _yam
Referred ( ) Johnson _x
To ( ) Minnix x
Nickens x
cc: File
John H. Cease, Chief of Police
Diane D. Hyatt, Director, Finance
A -061196-6.d
ACTION NUMBER
ITEM NUMBER -'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: June 11, 1996
AGENDA ITEM: Acceptance of a grant by the Police Department for
School Resource Officers.
COUNTY ADMINISTRATOR'S COMMENTS
BACKGROUND:
With the cooperation and written endorsement of the Roanoke County
School Superintendent, the Roanoke County Police Department applied
for a grant to hire and equip three sworn officers to serve as
School Resource Officers in Roanoke County High Schools. The grant
has been approved for two officers by the Department of Criminal
Justice Services (DCJS) in the amount of $84,051.00.
FISCAL IMPACT•
The grant is for $63,038.00 in DCJS federal funds (75%) and
$21,012.00 in local funds (25%). The criteria of the grant
requires a hard dollar match of local funds.
The local match will be taken out of the FY 96-97 budget
appropriations. Acceptance of the grant will require increasing
the authorized sworn officer strength and vehicle count by two.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Department of
Criminal Justice Services.
Respectfully submitted,
- '< h -i —
ohn H. Cease
Chief of Police
A-5
Approved by,
Mr. Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Motion by Bob L. No Yes Abs
Denied ( ) Johnson Eddy
Received ( ) Harrison
Referred ( ) Johnson x
To ( ) Minnix X_
Nickens _
cc: File
John H. Cease, Chief of Police
Diane D. Hyatt, Director, Finance
The Board of Supervisors of Roanoke County, in regular meeting
on the 11th day of June, 1996, adopted the following:
RESOLUTION 061196-6.e REQUESTING ACCEPTANCE OF SUMMERFIELD
DRIVE, SUMMERFIELD SUBDIVISION, SECTION 1 AND 2, INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form
SR -5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR -5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements. and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Eddy Minnix,, Harrison Nickens, Johnson
Nays: None
A Copy Teste:
�•
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1) Summerfield Drive from intersection of Bloomfield Avenue to
intersection of Barnaget
LENGTH:
(1).11
MILE
(2)
MILES
(3)
MILES
RIGHT OF WAY:
(1)
SO
FEET
(2)
FEET
(3)
FEET
ROADWAY WIDTH:
(1)
38
FEET
(2)
FEET
(3)-
FEET
SURFACE WIDTH:
(1)
34
FEET
(2)
FEET
(3)
FEET
SERVICE:
(1)
12
HOMES
(2)
HOMES
(3)
HOMES
ROANOKE COUNTY
ENGINEERING &
INSPECTIONS DEPARTMENT
Subdivision street acceptance
MEETING DATE:
AGENDA ITEM:
A -061196-6.f
ACTION #
ITEM NUMBER M-7 —
June 11, 1996
Request for Appropriation to the School Grant Fund
COUNTY ADMINISTRATOR'S COMMENTS: 4e
BACKGROUND: For the sixth consecutive year the Roanoke County
School Board has received a grant from the Fifth District Planning
Employment and Training Consortium's Private Industry Council and
Policy Board for a Job Training Partnership Act (JTPA) Summer Youth
Program. The grant of $60,000 will be used to provide remediation
in reading, writing and math, and vocational training for
disadvantaged youth. The program will be housed at the Roanoke
County Career Center.
FISCAL IMPACT: None. No local matching required.
STAFF RECOMMENDATION: Staff recommends appropriation of $60,000 to
the School Grant Fund.
Garland Jd , Director
Pupil Per2`nel Services
Adult Education
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Elmer C. Hodge
County Administrator
ACTION
Motion by: Motion by Bob L
Johnson
VOTE
No Yes Abs
Eddy x_
Harrison
Johnson
Minnix x
Nickens
cc: File
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
Diane D. Hyatt, Director, Finance
Ill
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 23, 1996 IN THE BOARD
ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY,
VIRGINIA.
RESOLUTION REQUESTING AN APPROPRIATION BY THE
ROANOKE COUNTY SCHOOL BOARD TO THE SCHOOL
GRANT FUND FOR SUMMER YOUTH PROGRAM
WHEREAS, the County School Board of Roanoke County has
received a grant in conjunction with the Fifth District Employment
and Training Consortium for a summer youth program (CASH program),
and
WHEREAS, funding in the amount of $60,000 will be
received for remediation in reading, writing and math, and
vocational training at the Roanoke County Career Center for
approximately 50 disadvantaged youth from Roanoke County, Salem,
and Vinton;
BE IT RESOLVED that the County School Board of Roanoke
County requests the Board of Supervisors of Roanoke County to
appropriate $60,000 to the School Grant Fund for the Summer Youth
Program.
Adopted on motion of Michael W. Stovall, duly seconded,
and on the following recorded vote:
AYES: William A. Irvin, III, Thomas A. Leggette,
Marion G. Roark, Michael W. Stovall, Jerry L.
Canada
NAYS: None
TESTE•
Clerk
c: Mrs. Diane Hyatt
Mrs. Penny Hodge
A
A -061196-6.g
ACTION #
ITEM NUMBER
MEETING DATE: June 11, 1996
AGENDA ITEM: Request for Appropriation to the 1996-97 Regional Special Education
Fund
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the
Roanoke Valley Regional Special Education Board. The budget for the regional board for
1995-96 was $2,873,696. The board -adopted budget for 1996-97 is $3,701,109.
The Regional Program began operation during the fiscal year 1986-87 with six school
divisions involved in serving two (2) disabled populations: autistic and severe profound
disabled. All programs were housed in Roanoke County schools. During the 1990-91 school
year the following populations were added:
Multiple Disabled - MD
Deaf/Hard of Hearing - D/HH
Multiple Disabled/Visually Impaired - MD/VI
The Multiple Disabled/Visually Impaired - MD/VI program is not included in the 1996-97
budget. There are no students to be served in this classification.
Regional classes are currently housed in the following school divisions:
Roanoke County
Roanoke City
Botetourt County
Franklin County
Dr. Eddie Kolb, director of pupil personnel services for Roanoke County Schools, will be
present to answer any questions related to the program.
a
FISCAL IWACT: Revenue received from state funding and participating school divisions
based on a per pupil cost will offset expenditures.
STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley
Regional Special Education Board's budget for 1996-97.
Frank I S ks
Reizional Finance Officer
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Y-��
Elmer C. Hodge
County Administrator
ACTION
Motion by: Motion by Bob L.
Johnson
VOTE
No Yes Abs
Eddy
Harrison x_
Johnson X_
Minnix X
Nickens �X_
cc: File
Dr. Deanna Gordon, Superintendent, Roanoke County Schools
Diane D. Hyatt, Director, Finance
Penny Hodge
m
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 23, 1996 IN THE BOARD
ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY,
VIRGINIA.
RESOLUTION REQUESTING AN APPROPRIATION BY THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO FUND
THE ROANOKE VALLEY REGIONAL BOARD LOW
INCIDENCE POPULATIONS FOR THE PERIOD OF JULY
1, 1996 THROUGH JUNE 30, 1997.
WHEREAS, the Roanoke County School Board is the fiscal
agent for the Roanoke Valley Regional Special Education Board which
serves the low incident student populations for the school
divisions of Roanoke City, Salem City, Roanoke County, Botetourt
County, Craig County and Franklin County, and
WHEREAS, the Roanoke Valley Regional Special Education
Board has adopted a budget for 1996-97 of $3,701,109;
BE IT RESOLVED that the County School Board of Roanoke
County requests an appropriation of $3,701,109 to fund the Roanoke
Valley Regional Special Education Board's low incidence populations
for the period of July 1, 1996 through June 30, 1997.
Adopted on motion of Michael W. Stovall, duly seconded
and carried on the following recorded vote:
AYES: William A. Irvin, III, Thomas A. Leggette, Marion G.
Roark, Michael W. Stovall, Jerry L. Canada
NAYS: None
TELE
Clerk
c: Mrs. Diane Hyatt
Mrs. Penny Hodge
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 11, 1996
RESOLUTION 061196-6.h REMOVING DEERFIELD CIRCLE FROM THE
1985 ROAD BOND LIST.
WHEREAS, the Board of Supervisors adopted the 1985 Bond
referendum to have Deerfield Circle improved to state standards
along with several other roads.
WHEREAS, staff has been working with the developer and the
Virginia Department of Transportation but we have not been
successful in complying with VDOT's directives,
NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board
of Supervisors hereby authorizes staff to remove Deerfield Circle
from the 1985 road bond project.
On motion of Supervisor Johnson to adopt the resolution, and
carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Al en, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON JUNE 11, 1996
RESOLUTION 061196-7 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant to
an affirmative recorded vote and in accordance with the provisions
of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
t
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that, to
the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified
in the motion convening the executive meeting were heard, discussed
or considered by the Board of Supervisors of Roanoke County,
Virginia.
On motion of Supervisor Johnson to adopt the
Certification Resolution, and carried by the following recorded
vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 11, 1996
RESOLUTION 061196-8 APPROVING THE FISCAL YEAR
1996-97 BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.160 of the 1950 Code of Virginia, as
amended, provides that the governing body of the County shall
prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for
informative and fiscal planning purposes only; and
WHEREAS, this budget contains a complete itemized and
classified plan of all contemplated expenditures and all estimated
revenues and borrowings for the ensuing fiscal year; and
WHEREAS, a brief synopsis of said budget was published as
required by the provisions of Section 15.1-162 of the State Code,
and the public hearing as required thereon was held on May 28,
1996.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia:
1. That there is hereby approved the annual budget for
Fiscal Year 1996-97 for Roanoke County, Virginia, as follows:
1
County of Roanoke
' Budget Adoption
FY 1996-97
Revenue Estimates
General Fund:
General Government:
General Property Taxes
Other Local Taxes
Permits, Fees & Licenses
Fines and Forfeitures
Charges for Services
Commonwealth
Federal
Other
Total General Government
Youth Haven 11
Law Library
Recreation Fee Class
Comprehensive Services
Internal Services
Garage II
Total General Fund
Debt Service Fund
Capital Projects Fund
Internal Service Fund
Water Fund
Sewer Fund
School Operating Fund
School Cafeteria Fund
School Grants Fund
School Textbook Fund
Other School Funds
Total Revenues All Funds
Less: Transfers
Total Net of Transfers
2
06/13/96 10:31 AM budget\proposed\adopt97.wk4
Adopted
FY 1995-96
$ 57,440,000
18,300,000
536,000
487,500
250,200
5,470,952
1,560,048
5,335,198
387,247
41,980
616,763
1,126,122
1,461,964
257,278
93,271,252
8,706,612
575,000
1,169,996
11,448,462
5,351,155
76,103,239
2,995,000
1,652,032
777,283
1,500,000
203,550,031
(55,985,798)
$ 147,564,233
Adopted
FY 1996-97
$ 62,130,000
19,270,000
567,000
437,500
299,500
5,499,251
1,655,048
956,808
90,815,107
405,330
41,980
704,597
1,446,110
1,501,854
259,001
95,173,979
9,602,669
355,000
888,826
10,711,356
5,489,574
79,912,607
3,017,000
1,498,253
814,526
0
207,463,790
(56,194,679)
$ 151,269,111
County of Roanoke
Budget Adoption
FY 1996-97
3
06/13/96 10:31 AM budget\proposed\adopt97.wk4
Adopted
Adopted
FY 1995-96
FY 1996-97
Proposed Expenditures
General Fund:
General Government:
General Administration
$ 2,170,233
$ 2,134,094
Constitutional Officers
6,092,179
6,093,764
Judicial Administration
319,778
502,670
Management Services
1,690,775
1,791,726
Public Safety
9,249,300
10,017,684
Community Services
7,988,473
7,750,101
Human Services
8,244,237
8,529,310
Non -Departmental
3,913,353
3,432,674
Transfers to School Operating Fund
41,530,692
42,206,668
Transfers to Debt Service Fund
5,492,904
6,052,750
Transfer to Internal Services
1,169,996
888,826
Transfer to Comprehensive Services
313,015
649,840
Other
800,000
765,000
Addition to Fund Balance
404,963
0
Total General Government
89,379,898
90,815,107
Youth Haven II
387,247
405,330
Law Library
41,980
41,980
Recreation Fee Class
616,763
704,597
Comprehensive Services Act
1,126,122
1,446,110
Internal Services
1,461,964
1,501,854
Garage II
257,278
259,001
Total General Fund
93,271,252
95,173,979
Debt Service Fund
8,706,612
9,602,669
Capital Projects Fund
575,000
355,000
Internal Service Fund
1,169,996
888,826
Water Fund
11,448,462
10,711,356
Sewer Fund
5,351,155
5,489,574
School Operating Fund
76,103,239
79,912,607
School Cafeteria Fund
2,995,000
3,017,000
School Grants Fund
1,652,032
1,498,253
School Textbook Fund
777,283
814,526
Other School Funds
1,500,000
0
Total Expenditures All Funds
203,550,031
207,463,790
Less: Transfers
(55,985,798)
(56,194,679)
Total Net of Transfers
$ 147,564,233
$ 151,269,1 i 1
3
06/13/96 10:31 AM budget\proposed\adopt97.wk4
r
2. That the preparation and approval of this budget is for
informative and fiscal planning purposes only.
On motion of Supervisor Nickens to approve the 1996/97 budget
with changes resulting from the work session and adopt the
resolution, and carried by the following vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: Supervisor Eddy
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
CC: File
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
Joseph Sgroi, Director, Human Resources
John M. Chambliss, Jr., Assistant Administrator
Don C. Myers, Assistant Administrator
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 11, 1996
RESOLUTION 061196-9 ADOPTING A CAPITAL IMPROVEMENTS
PROGRAM FOR FY 1997-2001 FOR ROANOKE COUNTY
WHEREAS, the County Administration has developed a capital
improvements program to be used as a management and budget tool to
assist County staff and the Board of Supervisors in addressing the
capital needs of our community; and
WHEREAS, the Board of Supervisors has held several work
sessions with County staff on this capital improvements program;
and
WHEREAS, a public hearing on the adoption of this capital
improvements program was held on May 28, 1996, to secure the
comments of the citizens after publication of notice as required by
law.
NOW THEREFORE be it resolved by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the County capital improvements program for FY 1997-
2001 is hereby adopted and approved.
2. That this capital improvements program shall not be
considered a portion of the Roanoke County Comprehensive Plan.
On motion of Supervisor Johnson to approve the 1997-2001 CIP
and adopt the resolution, and carried by the following vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: Supervisor Eddy
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 11, 1996
RESOLUTION 061196-10 ESTABLISHING SALARIES FOR THE COUNTY
ADMINISTRATOR AND THE COUNTY ATTORNEY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes
the salaries for the County Administrator and the County Attorney for Fiscal Year 1996-97,
BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the annual base salary for the County Administrator shall remain at
$105,748.86. In addition, the County Administrator will receive a supplement of $4,230 for the
purpose of an elective deferral under a salary reduction agreement pursuant to Sections 402 and
457 if the Internal Revenue Code.
2. That the annual salary for the County Attorney shall be increased by 4% to
$90,092.29.
3. That the effective date for the establishment of these salaries shall be July 1, 1996.
On motion of Supervisor Johnson to adopt the resolution and carried by the following
vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board
CC: File
Joseph Sgroi, Director of Human Resources
Diane Hyatt, Finance Director
Brent Robertson, Budget Manager
Elmer Hodge, County Administrator
Paul Mahoney, County Attorney