HomeMy WebLinkAbout7/23/1996 - Adopted Board RecordsACTION NO.
ITEM NUMBER
A-072396-1
-- I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 23, 1996
AGENDA ITEM: Authorization to extend sanitary sewer service
to Clearbrook School.
COUNTY ADMINISTRATOR'S COMMENTS:
It is apparent that this project is urgent and interim solutions will be expensive. We had planned
to engineer this entire project for construction in phases. Because of the need to proceed we are
bringing this to you at this time. It will take six to eight months to engineer and construct. It will
benefit no other parcels because this is the most direct route to the school. It will not serve any
other properties in the area, but it will provide the necessary link to do so in the future. If
approved, I request permission to utilize School Board funds for the project. Until the project is
completed we will proceed with the "pump and haul" method.
BACKGROUND:
In June, the Roanoke County Health Department conducted a soil and
site evaluation for a septic system repair/ replacement for the
Clearbrook Elementary School. Attached is a letter from the Health
Department with the results of the evaluation advising that the
proposed alternate site is not suitable for a septic system, and
recommending extension of public sewer to Clearbrook Elementary
School.
Until the problem is resolved, the school administration is pumping
the sewage from the septic tank and hauling it to an approved
disposal location at a cost of $290 per week.
SUMMARY OF INFORMATION:
Because of the immediate threat to health and safety, this project
has been separated from the list of projects to be included in the
public work projects.
Due to the existing topography present along the Route 220 corridor
between the Blue Ridge Parkway and Clearbrook Elementary School, it
will be necessary to install two (2) sewage pumping stations and
approximately 5,000 lineal feet of sewage force main (pressure
Z I
line). The force main would convey sewage from the pump stations
north along the west side of Route 220, cross under the Blue Ridge
Parkway and discharge into an existing manhole located in the
Hunting Hills subdivision. It is estimated that construction of
these facilities would require an expenditure of approximately
$215,000.
FISCAL IMPACT:
Extension of the sewer line is estimated to cost $215,000. There
are several sources funds available in the School Board budget to
cover the cost. Funds could be appropriated from the schools
general fund, the capital fund; or the School Board could use funds
from the architectural and engineering account. These VPSA funds
were received in the spring of 1995 and arbitrage rules require
that they be spent in three years.
STAFF RECOMMENDATION:
Because of the emergency nature of this project, staff recommends
that the Board authorize extension of a sanitary sewer line to
Clearbrook Elementary School, with funding appropriated from the
School Board budget.
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Respectfully submitted,
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickens to
approve extension with Sghoo
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Gary Robertson, Director, Utility
VOTE
No Yes Abs
Eddy x_
Harrison x_
Johnson x
Minnix x
Nickens x
-;-0' 96(WED) 09:08 RK/VINT HLTH DEPT
In coopemdne With she
SOW 1:11JAMMOM Of H0011h
July 8, 1996
TEL:540 857 ADO'
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Roanoke County --- Yinton Heafth Department
227 S. POLLARD STREFT
R 0. BOX 307
VINTON, VIRGINIA 24179
Hoa icr Duff, Dircctor of Facilities and Operations
Roanoke County Schools
3937 Cuve Road
Rmoke, VA 24019
Dear Mr. Duff:
Re: Septic Repair - Clearbrook Elementary School
)2
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ADMIN18TPATI0N
W-766
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851-7842
Ct INIC AND NUP$ING
147.7804
gNVIFI0K ENTAL HEALTH
8V-7907
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FAX 501-6W
The Roanoke County Health Department conducted a soil and site evaluation for a septic system repair/replacement for
the Clearbrook Elemeutary School.on Jut,a 27, 2996. Backhoo pits wero ,ulu jed on the athletic field to the rear of the
school with the following observations:.
• The soil was compact duo to previous extensivu gilding.
Natural Soil profiles and .contours no longer exist because of grading. .
• The presence of fill was noted in all pits.
• A seasonal water table was noted at 50 in.
All of these conditions confirm this site is not suitable for a subsurface absorption s,YstGalh.
The area of the existing sailing system in the front of the school was evaluated and high sWu;9 water tables ware
confirmed to be present. Water from springs is being piped to the Route 220 road ditch. Repair of'the septic m this area
would have to be installed at a greater depth than the existing system. This would result in increased ehuruacb mcnt to tiro
water table with a high probability of sewage discharge to the road ditch.
We strongly recommend the extension of public sewer as a long-term solution to the existing sewage disposal system
tnalfuuction. Pleas: feel flee to contact us if you have questions or recd further assistance.
Sincerely, ,
Richard C. Tabb
Euvirumuental Hcalth Maaagor
2-3
Enc.
c: Molly 7, Rutludge M.D., Health Diraator
Charles Kennedy, Environmental Hedtb Specialist, Sr.
VIRCINIA
DEPARTMW
V//DHOF MEALIM
;;W.X, Y. sad H.W fnYi..WN
Action Number A-072396-2
Item Number E__ 12 -
AT A REGULAR MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS
HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 23, 1996
SUBJECT: Request for Approval of a County Participation
Program for Petitions for Public Works Projects
BACKGROUND: Public utilities are adequately provided for with new
construction. Contractors include water and sewer lines as part of
the development and charge the costs to purchasers of new homes at
the time of sale. Often lines are extended or oversized to
accommodate future needs and this is paid by the County.
There is no County plan for extension of utilities into older
neighborhoods or neighborhoods that are beginning to have water or
sewer problems. The current County Petition for Public Works
policy was adopted almost eight years ago. Since then, it has been
utilized on two occasions, once for water and once for sewer.
There are a number of neighborhoods that have failing septic
tanks and failing or marginal wells, so the need is well known. If
there is a concern that extending utilities into these
neighborhoods may cause undesired growth, that can be dealt with
through the Comprehensive Plan and requests for rezoning, but
existing neighborhoods do not need to be penalized.
In a developing county such as ours, there will be times when
we will be called upon to improve communities for the overall well
being of the entire County. Such is the case when we make drainage
improvements, install fire hydrants, and make road improvements.
SUMMARY OF INFORMATION: A work session was held with the Board on
June 11 to discuss various methods of allowing the County to
advance funds for improvements in those neighborhoods where
residents are willing to participate in the improvements of water
and sewer projects. In most cases, property owners are willing to
pay connection fees and on-going utility bills. They are receptive
to reasonable costs for extension of lines to their properties.
However, in many cases the cost is prohibitive if we consider only
the people who live in the area at the present time. We need to
find some way to extend utilities to those neighborhoods. When we
do so, there is an improvement in the neighborhood, property values
increase, and the entire County benefits.
1
At the previous Board meeting, several of you asked that we
provide information showing how a pay -back can be realized.
Attachment A shows the average assessed value per acre and the
revenue from three areas. As you will see, the Williamson Road
area has an assessed value of $101,355 per acre with an average
annual revenue of $1,145 per acre. West Main Street, west of
Salem, has an average assessed value of $26,802 per acre and an
average annual revenue of $303 per acre. West Main Street has
water but does not have sewer. The Clearbrook area, which is one
of our highest priorities, has an average assessed value of only
$13,523 per acre with average annual tax revenue of $153 per acre.
This area does not have public water or sewer and is on one of the
major highways through the Roanoke Valley. This gives you some
idea of the advantage to the County of having utilities in these
areas, over and above the improvement to the quality of life of
those who live and work there.
Attachment B is a copy of the Petition for Public Works
Projects policy that you have received before.
METHODOLOGY: It is our proposal that the policy be adopted by the
Board and the funding be appropriated from the unspent interest on
the 1993 general obligation bonds. This amounts to $603,515.
The highest priority projects, which are included on
Attachment C, will be further evaluated and brought back to the
Board for approval before any funds are expended. Staff will do
preliminary engineering to determine the cost, meet with
individuals in the neighborhoods to determine participation, and,
if the project meets the criteria established, we will bring the
necessary documentation back to the Board for contract approval.
If there is not sufficient interest from the property owners, we
will proceed with the next highest priority project.
County funds will be advanced for construction of the project.
Those property owners who choose not to participate will be charged
actual costs, plus interest, when they do choose to do so. Those
funds will replenish the advanced account.
As an alternative, the Board can choose to have mandated
payments by those property owners who choose not to participate.
I would recommend this only in the case of an emergency.
FISCAL IMPACT: Funds are available from the unspent interest on the
1993 General Obligation Bonds in the amount of $603,515.
2
RECOMMENDATION: It is my hope that you will see the benefit of this
policy to the neighborhoods and to the overall County. Request
approval of the the procedure and funding.
Respectfully submitted,
umf'�,4- C
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abs
Denied ( ) approve program and funding Eddy
Received ( ) Harrison _x
Referred ( ) Johnson _X_
To ( ) Minnix x
Nickens x
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
Policy Manual
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Attachment A
Attachment B
POLICY FOR COUNTY PARTICIPATION ON
"PETITION FOR PUBLIC WORKS PROJECTS"
Roanoke County will evaluate projects for participation and/or extent of the participation based
on the following criteria:
• County participation will be subject to available funding. Projects are to be approved and
prioritized by the Roanoke County Board of Supervisors.
• Projects should serve an existing developed area.
• The project should alleviate an imminent/potential health concern. (I.e., failing wells
and/or septic systems, contaminated wells).
• A majority of the property owners in the area should be in favor of the project.
• The project would enhance the existing utility system or provide expansion capabilities to
other areas.
• The project should have a positive payback with 100 percent participation. The extent of
County participation would normally be limited to advanced funding for properties that
don't initially participate, upgrading lines to provide future growth, providing credits
against portions of off-site fees and possibly assisting with construction difficulties that
increase costs extensively.
The off-site facility fee credits awarded to initial participants would range between 50%
and 100% of the applicable off-site facility fee. This will be considered on a case by case
basis and would be determined by construction costs of the project.
Properties located in a special service area that connect at a later date would then pay the
allocated construction cost plus the appropriate off-site facility fee. The off-site facility
fee would be returned to the appropriate utility fund and the construction cost would be
returned to the appropriate fund that advanced the construction cost.
Attachment C
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A-072396-3
ACTION NO.
ITEM NUMBER " ' y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMMSTRATION CENTER
MEETING DATE: July 23, 1996
AGENDA ITEM: Request from the School Board to Appropriate Funds for Capital Improvements at
Fort Lewis Elementary School, William Byrd High School, and Cave Spring Junior High School
COUNTYADMINIS'TRA TOR 'S COMMENTS:
The board may wish to separate these items and consider them individually. All three projects need to
be done as well as many other improvements to County schools I recommend that all three requests
be forrvarded to the citizens committee for their review prior to any action. The committee may choose
to address short term issues first and then begin with the comprehensive plan. At least they will have
had some involvement in the decision. However, there are some extenuating circumstances that need
to be considered.
1. Cave Spring Junior High School: The $500, 000 request for this school should be
deferred The project has not been bid and there is no basis for this amount It is very
likely that this project will require several million more dollars When the full extent of
this project is determined it should be supported
2. William Byrd High School. I prefer to hold this project until the County -wide study is
complete But, if the Board proceeds with Fort Lewis, I suggested this be done as welt
3. Fort Lewis Elementary School. Because of the extensive change and scope of this
project, I prefer that additional time and planning be donor However, this project was
initially funded by a literary loan which we have not yet received If it is deferred, we
may loose the low interest source of funds and the bid on the project
If the Board chooses to proceed with any or all of these projects, the funds should be taken from
existing school accounts as outlined by the Finance Director. The order of priority should be as follows:
(1) those funds remaining in the A&E account fora new high schoob lam recommending in another
Board Report that some of these funds be used for a server line to Clearbrook Elementary Schooh (2)
$487,000 interest income from the 1993 General Obligation Bonds. Debt service for these projects
should be paid by the Schools as they have done in the past
SUMMARY OF INFORMATION: This time has been set aside for a presentation from the School
Superintendent and the School Board.
mAfinance\common\board\ July 19, 1996
At their meeting on June 13, 1996, the School Board adopted the attached resolution requesting additional
funds as follows:
Fort Lewis Elementary School $1,155,575
William Byrd High School 454,534
Cave Spring Junior High 500,000
Total
$2.110,109
These projects are discussed in more detail below. A summary calendar of events for all three of these
projects is included as Attachment A.
Ft. Lewis Elementary - This project has a budget of $1,300,000, to be funded with Literary Loans. The
Board has approved a $500,000 advance until the Literary Loan funds are received in the Fall of 1996. The
construction bids were opened on May 23,1996, and are good for 30 days. The Schools received an
additional 30 day extension on these bid prices. The low bid was $1,954,800. The additional items needed
in addition to the construction bid bring the total project to $2,455,575. This is $1,155,575 over budget,
or 189% over budget. A further detail of the components of this project is shown as Attachment B. The
construction bid cannot be awarded unless an additional source of funding is identified.
The Literary Loan can be increased by an amount equal to an inflationary increase in the project. Ron
Martin, the project engineer, estimates that about half of this increase can be attributed to inflation. The
other half is the result of changes in scope of the project.
William Byrd High School - This project has a budget of $3,300,000, funded by Literary Loan Funds that
are already available. The construction bid has been awarded once it was worked down to $3,086,405.
Attachment C outlines other items that the Schools want to include that would bring the total cost of the
project to $3,754,534. This is $454,534 over budget, or 114% over budget. Since the Literary Loan funds
have already been released, it is too late to increase the loan. Alternate 1 on Attachment C for $248,000
is for a new technology education lab. This is a bricks and mortar addition to the building to house the
Synergistic Lab (formerly taught as industrial arts).
Cave Spring Junior - The project has a budget of $2,500,000, funded by Literary Loans that are already
available. It has not been bid yet, however, after reviewing the changes caused by the new BOCA code,
the Schools were told by Ron Martin, the project engineer, that this would not allow enough funds to air
condition the auditorium. In order to include the auditorium, it would cost $3,000,000. This is $500,000
over budget, or 120% over budget. Since the Literary Loan has already been released it is too late to
increase the amount.
In addition, the School Board resolution, included as Attachment D, includes the request that the County
Board pay the debt service on the above.
m:\financelcommon\boar& July 19, 1996
E-3
Board of Supervisors
Page 3
July 19, 1996
FISCAL IMPACT: If the Board chooses to fund the requested school capital projects, there are several
alternatives:
Approximately $575,000 of the $1,155,575 additional cost for Fort Lewis can be funded by
increasing the amount of the Literary Loan currently in progress. This is possible because
Literary Loans can be increased for the amount related to inflation.
2. If the Board authorizes and increase in any or all of these projects, that amount can be
included in the Fall 1996 VPSA sale along with the $1,300,000 that will be included for the
Northside Gym/Auditorium completion. The debt service on the additional $2,110,109 will
be approximately $200,000 annually. The School Board has asked the County Board to pay
this annual expense.
3. If the Board wishes to consider the use of existing school funds, there are two major sources
that can be used:
The 1995 Spring VPSA Bonds included money for
the A&E work for the new County High School.
The unused portion can be reassigned since this
project is on hold. (Arbitrage rules require that
this money be spent within three years.)
Interest Income has been earned on the School
portion of the 1993 general obligation bonds that
has not yet been allocated to a project. (This
interest income is usually used to cover cost
overruns on bond projects, or used to reimburse
ourselves for interest expense on the bonds and
then reappropriated to other capital projects.)
Total
$1,250,000
487,000
$2;o -7j - 1 737,000
The use of the above money would not require any additional debt service, but it has
not been discussed with the School Board.
mAfinance\common\board\ July 19, 1996
Board of Supervisors
Page 4
July 19, 1996
SUBMITTED BY:
Diane D. Hyatt
Director of Finance
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED:
Elmer C. Hodge
County Administrator
ACTION VOTE
Motion by: Harry C Nickens to No Yes Abs
approve funding as follows: Eddy x_
(1) 1995 Spring VPSA A&E Funds Harrison _x
$1,250,000: (2) Interest from Johnson
School portion of 1993 GO Bonds Minnix x_
$487,000: (3) Increase literary Nickens x
Loan for Fort Lewis $575,000
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
mAfinance\common\board\ July 19, 1996
Calendar of Events
Fort Lewis
Attachment A
June 28, 1994 Filed literary loan application for "classroom and gymnasium addition" for
$1,300,000.
January 1996 Plans filed with DOE and placed on First Priority List.
February 13, 1996 Board approved advance of $500,000 on the project.
May 23, 1996 Construction bids opened - good for 60 days.
Fall 1996 Anticipated release of funds.
William Byrd High School
August 1991 Filed literary loan application for $2,000,000 for science room addition and
building renovations.
August 1994 Filed supplemental loan application for $500,000.
June 8, 1995 Withdrew two loan applications and resubmitted literary loan request for
$3,300,000. Plans already filed with DOE.
September 1995 Placed on First priority List.
May 1996 Literary loan released.
Cave Spring Junior High School
July 1991 Filed literary loan application for $2,500,000 for building renovations.
August 1993 Placed on First Priority List.
March 1995 School Board requested advance from the Board of Supervisors - approved
$500,000.
March 28, 1996 Literary loan released.
May 1996 Board of Supervisors votes to appropriate.
M:\finance\common\loan-cal.wpd June 21, 1996
Roanoke Covni7 Schools
Depariment of F aciliiies and Operafzons
5937 Cove FJ) NW
Roano6, SVA 24019
TDD 540-562-3996 540-562-3800
Fort Lewis
Construction Project
Attachment B
Fax 540-562-3988
Budget
$1,300,000
Bid
1,954,800
Energy Mgnt.
72,337
Utility Fees
45,606
Carpet
9,940
Furnishings
40,000
Fencing
10,800
Storage Bldg.
6,500
Library
30,000
Cafeteria seating
87800
A& E Fees
48,192
Testing Services
31600
Asbestos
40,000
Kitchen Equip.
102,400
Alternates 1, 3, 4
42,600
Change Orders
401000
$2,455,575
Balance Needed
$1,155,575
M:\finance\common\loan-cal.wpd June 21, 1996
Jun -19-96 03:13p Rkc_ Co_ Sc --h- Fac_ & Opr- 540 5623988
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Roano6 Couan% Schools
)Department of iFaciliEies and Operations
5937 Cove RD i
Roano6, VA 24019
TDD 540-562-3996 540-562-3800
William Byrd High School
Construction Project
Attachment C
Fax 540-562-3988
Budget
$3,300,000
Bid (adjusted)
3,086,405
Energy Mgnt.
123,829
Utility Fees
0
Carpet
12,000
Furnishings
0
Lab Equipment
180,000
Fencing
0
Storage Bldg.-
0
Library
0
Cafeteria Seating
0
A & E Fees
18,300
Testing Services
5,000
Asbestos
3,000
Kitchen Equip.
0
Instructional Equip
16,000
Alternate 1
248,000
Change orders
62,000
$3,754,534
Balance Needed
$454,534
MAfinance\common\loan-cal.wpd June 21, 1996
Attachment D
AT A REGULAR MEETING OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
HELD AT THE ROANOKE COUNTY SCHOOL ADMINISTRATION CENTER,
ROANOKE COUNTY, VIRGINIA ON JUNE 13, 1996
WHEREAS, applications have been submitted by the County
School Board and the Board of Supervisors of Roanoke County, and
loans have been approved from the Literary Fund for the
construction/renovation projects at Fort Lewis Elementary School,
William Byrd High School, and Cave Spring Junior High School, and
WHEREAS, bid prices and other costs not included in bid
have exceeded the amounts budgeted for the Fort Lewis project by
$1,155,575, and for the William Byrd High project by $454,534; and
WHEREAS, the budgeted amount for the renovation of Cave
Spring Junior High is not sufficient to improve the auditorium,
which will require an additional $500,000;
NOW BE IT RESOLVED that the County School Board of
Roanoke County requests approval by the Board of Supervisors of
Roanoke County for funding in the amount of $2,110,109 for the Fort
Lewis Elementary, William Byrd High, and Cave Spring Junior High
School projects; and
BE IT FURTHER RESOLVED that said school board requests
that it be relieved of the debt service associated with the
additional funding.
Adopted on motion of Michael W. Stovall, duly seconded,
and on the following roll call vote:
AYES: William A. Irvin, III, Thomas A. Leggette,
Marion G. Roark, Michael W. Stovall, Jerry L.
Canada
NAYS: None
ZTESTE:
Clerk
c: Mrs. Diane Hyatt
Mrs. Penny Hodge
MAfinance\common\1oan-ca1.wpd June 21, 1996
A-072396-4
ACTION #
ITEM NUMBER E— i1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 23, 1996
AGENDA ITEM: Request from Strauss Construction for 50% credit of the Off-site Sewer Fees
for The Polo Club Development
COUNTY ADMINISTRATOR'S COMMENTS: a��
BACKGROUND:
Strauss Construction has submitted a concept plan for approximately 50 residential lots that are
proposed to be served by public water and sewer. This property is located on the Harborwood Road,
south of the Green Hill Park (see attachment "A"). Providing public sewer to this development will
serve other properties in this area including Green Hill Park.
SUMMARY OF INFORMATION:
The estimated cost of the off-site sewer line through Green Hill Park to this property is $58,375.00
and the total off-site fees for this development are expected to be $75,000. Based on a 50 lot
development, the 50% credits would total $37,500 and would be applied to the construction costs
of $58,375.00
Under the Roanoke County Off-site and Oversized Credit Policy, a sewer line designed to serve
adjacent properties would be eligible for credits of up to one-half of the off-site fee.
The developer has asked for credits of *one-half of these fees, but not to exceed the actual cost of the
line extension. The Utility Director can issue credits for the first 25% of the fee, but the second 25%
requires Board approval.
Ey -4
STAFF RECOMMENDATION:
Staff recommends that a maximum of 50% of the off-site facility fees for this development be
applied to the construction of the off-site line.
SUBMITTED BY:
Gary Rob son, P.E.
Utility Di ector
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED:
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C Nickens to
approve with removal of $1,000
for easement through Green
Hill Par
cc: File
Gary Robertson, Director, Utility
VOTE
No
Yes Abs
Eddy
Harrison
Johnson
X
Minnix
X_
Nickens
_Y
•�` - 4 z
o
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o �C E- � Ol �C U to�4
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ArS;RAUSS
CONSTRUCTION
Mr. Gary Robertson
Utility Director
Roanoke County
1206 Kessler Mill Road
Salem, Virginia 24153
Re: Harborwood Road, Off Site Sewer Line
F-4
June 11, 1996
As we have discussed, Strauss Construction Corporation
requests a fifty percent (50%) credit of the facilities fees for
the off-site sewer line that we will be extending through Green
Hili Park. his off-site sewer line will serve our property as well
as other lands within this drainage shed, including Roanoke
County's Green Hill Park.
Our development, known as The Polo Club, will consist of
approximately 50 lots. The following is a break down of the
preliminary costs to construct the off-site facilities.
1. 1850 LF of 811 sewer line with 6 manholes @ 27.50/LF $ 50,875
2. Engineering fees 4,500
3. Restoration work in Green Hill Park 2,000
4. Cost of easement through Green Hill Park 1,000
$58,375
Your positive recommendation to the Board of Supervisors for
the fifty percent credit helps ensure that the growth within
Roanoke County follows a logical development pattern which
incorporates public utility facilities as opposed to lands being
developed with private septic fields.
If I may answer any questions regarding the above, please give
me a call,
Sincerely,
teve S. Strauss
herbonvd\sewrrem6.116
5100 BERNARD DRIVE SW POST OFFICE BOX 20287 ROANOKE VIRGINIA 24018 540/989-7060 FAX 540/989-7062
BUILDERS/ DEVELOPERS
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 23, 1996
ORDINANCE 072396-5 FOR AUTHORIZATION TO ACQUIRE NECESSARY
WATER AND SEWER LINE EASEMENTS AND PROPERTY TO CONSTRUCT THE
WEST MAIN STREET SEWER EXTENSION
WHEREAS, location plans for the West Main Street Sewer Submain
Project have been completed and the project will require
acquisition of water and sewer line easements across certain
properties; and
WHEREAS, said easements are to be acquired to facilitate any
future construction of the West Main Street Sewer Submain Project;
and
WHEREAS, Section 18.04 of the Roanoke County Charter directs
that the acquisition of.real estate be accomplished by ordinance;
the first reading of this ordinance was held on July 9, 1996; and
the second reading was held on July 23, 1996.
NOW, THEREFORE, be it ordained by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the acquisition and acceptance of the necessary
water and sewer line easements for the West Main Street Sewer
Submain Project is hereby authorized across the following
properties, referenced by tax map number, from the following
property owners, their successors or assigns:
TAX MAP NO, PROPERTY OWNER
55.13-1-4 Lewis Gale Building Corporation
55.03-3-45 Albert Salem
55.03-3-46 William & Ruth McNew
55.03-3-35 Ronald L. & Trina W. Moran
54.04-1-10 City of Salem
1
54.04-1-14 Lucy Clark
54.04-1-15 and 16 Ruth Phlegar
54.04-1-18 Fort Lewis Baptist Church Trustees
2. That the consideration _for each easement acquisition
shall not exceed a value equal to 40% of the current tax assessment
for the property to be acquired plus the cost of actual damages, if
any; and
3. That the consideration for each easement shall be paid
from the Sewer Repair and Replacement Fund; and
4. That the County Administrator is hereby authorized to
execute such documents and take such actions as may be necessary to
accomplish these acquisitions, all of which shall be on form
approved by the County Attorney.
On motion of Supervisor Minnix to adopt the Ordinance, and
carried by the following recorded vote: .
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
. V
nary!7. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Paul M. Mahoney, County Attorney
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 23, 1996
RESOLUTION 072396-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for July 23, 1996 designated as Item M - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 7,
inclusive, as follows:
1. Confirmation of Committee appointments to the
Building Code Board of Adjustments and Appeals and
Highway and Transportation Safety Commission and
Social Services Advisory Board.
2. Acceptance of Sanitary Sewer Facilities serving
Laurel Hills - Lot 6, Sewer Extension.
3. Acceptance of the Local Government Challenge Grant
from the Virginia Commission of the Arts.
4. Appropriation of Compensation Board reimbursement
for capital purchases for the Clerk of Circuit
Court's Office.
5. Donation of sanitary sewer easement on Lot 9,
Farmington Place, from Jeffrey Maronic, Inc., to
the Board of Supervisors
6. Request from School Board for appropriation of
funds from the Roanoke Valley Regional Board to the
School Operating Fund.
7. Request for acceptance of St. Ives Court and
portions of Sulgrave Road and Scotford Court into
the Virginia Department of Transportation Secondary
System.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
ki
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Minnix to adopt the Consent
Resolution, with additional confirmation to Item 1, and carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
W. Brent Robertson, Budget Manager
Steven A. McGraw, Clerk, Circuit Court
Dr. Deanna Gordon, School Superintendent
Arnold Covey, Director, Engineering & Inspections
E
A -072396-6.a
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 23, 1996
AGENDA ITEM: Confirmation of Committee Appointments to the
Building Code Board of Adjustments and Appeals
and the Highway and Transportation Safety
Commission and Social Service Advisory Board
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the July 9 Board meeting and
should be confirmed:
1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS
Supervisor Eddy nominated Buford Butts to the unexpired four
year term of Richard Evans, alternate member. His term will
expire July 26, 1998.
2. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION
Supervisor Eddy nominated Gordon Saul to serve a four year
term as neighborhood representative. His term will expire
June 30, 2000.
APPOINTMENT MADE AT 7/23.196 MEETING
2 SOCIAL SERVICES ADVISORY BOARD
Supervisor Eddy nominated Jan Dowling to a four-year term.
Her term will expire August 1, 2000.
RECOMMENDATION•
It is recommended that the above appointments be confirmed by the
Board of Supervisors.
Respectfully submitted,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
M-1
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: H. Odell Minnix to No Yes Absent
Denied ( ) approve Eddy x_
Received ( ) Harrison x_
Referred ( ) Johnson x
To ( ) Minnix _x
Nickens x
cc: File
Building Code Board of Adjustments and Appeals
Highway and Transportation Safety Commission
Social Services Advisory Board
A -072396-6.b
ACTION #
ITEM NUMBER M —;�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 23, 1996
SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Laurel Hills - Lot 6 Sewer
Extension
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Laurel Hills - Lot 6 Sewer Extension, James K. Penn, have requested that
Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision
along with all necessary easements.
The sewer facilities are installed, as shown on plans prepared by Balzer & Associates entitled Laurel
Hills - Lot 6 Sewer Extension, which are on file in the County Engineering Department. The
sanitary sewer facility construction meets the specificationsand the plans approved by the County.
FISCAL IMPACT:
The value of the sanitary sewer construction is $4,300.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the
Laurel Hills - Lot 6 Sewer Extension along with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Robert n, P.E.
Utility Direct r
APPROVED:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION
VOTE
Approved
(x) Motion by: H. Odell Minnix
to No
Yes Absent
Denied
( ) approve
Eddy
x—
Received
( )
Harrison
Referred
( )
Johnson
X_
To
( )
Minnix
x
Nickens
x
cc: File
Gary
Robertson, Director, Utility
Arnold Covey, Director, Engineering
& Inspections
C�
DEED OF EASEMENT AND ASSIGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 22nd day of May, 1996
, by and between: James K. Penn hereinafter referred to as the "Developer," party of the first
part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter
referred to as the 'Board," party of the second part; and ELMER C. HODGE, County
Administrator of Roanoke County, VIRGINIA, parry of the third part.
:WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer
does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL
WARRANTY OF TITLE, in fee simple unto the Board all sewer lines, valves, fittings, laterals,
connections, storage facilities, pumps, manholes and any and all other equipment and
appurtenances thereunto, in and to the sewer systems in the streets, avenues and public utility,
sewer easement areas that have been or may hereafter be installed by the Developer, along with
the right to perpetually use and occupy the easements in which the same may be located, all of
which is more particularly shown and described and designated as follows, to wit:
As shown on the plan entitled Laurel Hills - Lot 6 Sewer Extension, made by Balzer &
Associates and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said sewer systems including repair of surface areas affected
by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board
and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third
part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance
pursuant to Resolution No.
County, Virginia.
Developer:
adopted by the Board of Supervisors of Roanoke
WITNESS THVF-QLLOWING signatures and seals:
As:
State of-
County/City of: , to wit:
The foregoing dZZ
acknowledged before me this:
3-`� day of , 19
By: V as
Duly authorized officer Title
on behalf of
A
otary Pubic'
My Commission expires: *N"ssion Expires March 31,1999
WE
Approved as to form: County Administrator of Roanoke County, Virginia
County Attorney
State of-
County/City of:
Elmer C. Hodge
to wit:
The foregoing deed was acknowledged before me this:
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
MOTE: EVMIN6 4'-4i5L4TMZ -le?Y/CE
TO f-W47VXV,91N ,@7 EXT. /S
NOT Jrmw W?H &4CKFlow
PREYENTO& (" FIEZp INNES-
nsarloN)
Qy S.F�E���qE SBEAKIJ Ar
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10'r(p IVY. /N•/0%70
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ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF SANITARY SEWER EXTENSION
SERVING LAUREL HILLS
A -072396-6.c
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 23, 1996
AGENDA ITEM: Acceptance of the Local Government Challenge Grant from the Virginia
Commission for the Arts.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: Roanoke County applied for a Local Government Challenge Grant
from the Virginia Commission for the Arts. The Commission will match up to $5,000, any donation the
County makes to qualified art organizations in the valley.
In the FY 1996-97 Budget, The Board of Supervisors approved an appropriation of $3,000 for the Arts
Council of the Blue Ridge, $8,500 for Mill Mountain Theatre and $7,500 for the Roanoke Symphony
Orchestra. Staff therefore, applied for the maximum grant allocation of $5,000. Roanoke County was
awarded $4,000 for FY 1996-97. This amount is less than the maximum due to the budget cuts suffered
by State agencies over the last several years.
FISCAL IMPACT: Staff recommends dividing the $4,000 grant evenly between the Arts Council of the
Blue Ridge, Mill Mountain Theatre and the Roanoke Symphony Orchestra. Combined with the County's
appropriation, the following amounts would be available to the organizations referred to above:
STAFF RECOMMENDATION: Staff recommends acceptance of the Local Government Challenge Grant
from the Virginia Commission for the Arts in the amount of $4,000 to be distributed as indicated above.
County
VCA
Organization
Appropriation
Grant
Total
Arts Council
$ 3,000
$1,333
$ 4,333
Mill Mountain Theatre
8,500
1,334
9,834
Roanoke Symphony
7.500
1.333
8,833
19 000
4 000
23 000
STAFF RECOMMENDATION: Staff recommends acceptance of the Local Government Challenge Grant
from the Virginia Commission for the Arts in the amount of $4,000 to be distributed as indicated above.
Respectfully submitted,
4 ) - Z A!, a �Ak�=
W. Brent Robertson
Budget Manager
Appro by,
Elmer C. Hodge
County Administrator
A4-3
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: H. Odell Minnix to No Yes Absent
Denied ( ) approve Eddy x
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix _x
Nickens x
cc: File
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
ACTION NO. A -072396-6.d
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADNIMSTRATION CENTER
MEETING DATE: July 23, 1996
AGENDA ITEM: Appropriation of Compensation Board reimbursement for capital purchases for the
Clerk of Circuit Court's Office.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: During the course of a fiscal year, the Compensation Board
reimburses localities for specific expenses relating to the operations of the Constitutional Officers.
Reimbursable expenses include salaries, fringe benefits, certain operational costs, and limited capital
expenditures. At the close of some fiscal years Compensation Board budgets are not depleted and, upon
request of the Constitutional Officer, may be reallocated to cover previously unbudgeted items.
The Clerk of the Circuit Court has requested this reallocation of funds from the Compensation Board for
the purchase of a replacement microfilm reader/printer. The Comp Board has approved this request (copy
of approval attached).
FISCAL IMPACT: No fiscal impact. Approval of this request will increase revenue and expenditure
budgets by equal amounts --$18,250.
STAFF RECOMMENDATION: Staff recommends an appropriation adjustment to increase revenues from
the state for Compensation Board reimbursement by $18,250 and to increase the Clerk of Circuit Court's
budget by $18,250.
Respectfully submitted,
�'L &Jaa Zr&�
W. Brent Robertson
Budget Manager
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approv d by,
Elmer C. Hodge100,
County Administrator
ACTION
Motion by: H. Odell Minn;x to
approve
cc: File
W. Brent Robertson, Budget Manager
Steven A. McGraw, Clerk, Circuit Court
VOTE
No Yes Absent
Eddy
x_
Harrison
—x
Johnson
x
Minnix
_x
Nickens
x
JUNE R.FUNKHOUSER
CHAPMAN
DANNY M. PAYNE
W. J. KUCHARSKI
EX-OFFIM MEMBERS
�sMsa�b
COMMONWEALTH ®f VIRGINIA
COMPENSATION BOARD
P. O. BOX 710
RICHMOND, VIRGINIA 23218-0710
July 8, 1996
The Honorable Steven A. McGraw, Sr.
Clerk, Circuit Court
County of Roanoke
P. O. Box 1126
Salem, VA 24155-1126
Dear Mr. McGraw:
BRUCE W. HAYNES
EXECUTIVE SECRETARY
JAMES W. MATTHEWS
ASSISTANT EXECUTIVE SECRETARY
This is in response to your request dated June 19, 1996, and to inform you of Compensation
Board action taken on June 27, 1996.
The Board confirmed its approval of June 21, 1996 for FY96 as follows:
The use of $18,250 in unexpended Office Expense funds to purchase a microfilm
reader/printer for your office.
Sincerely,
June R. Funkhouser Chairman
00,
Bruce W. Hayne
Executive Secretary
Copy to: Governing Body
Charlene M. Rollins. Senior Fiscal Technician. Circuit Court Clerks Program
James W. Matthews. Assistant Executive Secretary
Auditor of Public Accounts
h:lwndocskcccactn.696
kml-7/7/96
FAX (804) 371-0235 ADMINISTRATION (804) 786-0786
(V/TDD) (804) 786-0786
A -072396-6.e
ACTION NO.
ITEM NO.
r -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 23, 1996
AGENDA ITEM: Donation of sanitary sewer easement on Lot 9,
Farmington Place, from Jeffrey S. Maronic, Inc., to
the Board of Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following
easement conveyed to the Board of Supervisors for a sanitary sewer
easement in Farmington Place, Windsor Hills Magisterial District of
the County of Roanoke:
a) Donation of a sanitary sewer easement, varying in width,
on Lot 91 Farmington Place, from Jeffrey S. Maronic,
Inc., (Plat Book 18, page 89; Tax Map No. 76.20-9-9) as
shown on a plat prepared by Balzer and Associates, Inc.,
dated June 20, 1996, a copy of which is attached hereto.
The location and dimensions of this easement have been
reviewed and approved by the County's engineering and utility
staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Res ecI submitted,
, 1 y
Vickie L.` Hufn `I--
Assistant CouMy Attorney
ACTION
Motion by: H. Odell Minnix to
approve
cc: File
Vickie L. Huffman, Assistant County
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering
VOTE
No Yes Absent
Eddy.
Harrison _x
Johnson x
Minnix x
Nickens _x
Attorney
& Inspections
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NOT Es:
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PLAT BOOK 18, PAGE gq
3. TAX MAP NUMBER:
7Fn 20•q-9
H. NO TITLE Ra Po R't CU@NISHED
5. NEW SANITARY Sr=k4ER EASEMENT
COWTA%1,15 3CaI $QUARE FEET
BASEMENT PLA.'t FOR
JEFFRE`( S. MARCH I C
SHOWING NEW SANITA2'( SEvJER
EASEL-A51T CROSSImC LOT 9
FARMINGTOM PLACE
PLAT 1300K 18, NAGE E39
WINU$0F2 HILt.S MAGISTERIAL. pISTRICT
ROAI•IOKE COI.JhI-I-f VIRGINIA
JUNE 20 , 11gG.
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BALZER AND ASSOCIATES, INC., 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 24018
JOHN R. McADEN
N0.002002
M'5
A-072396-61
ACTION #
ITEM NUMBER IVI —
MEETING DATE: July 23, 1996
AGENDA ITEM: Request for Appropriation to the School Operating Fund
COUNTY ADMINISTRATOR'S COMMENTS: G�
BACKGROUND: The Roanoke Valley Regional Board has budgeted funds to pay Roanoke
County Schools additional rent for class space at Cave Spring High School. This amount was
determined by the Regional Board based on 965 square feet at $10 per square foot. ($9,650.00)
FISCAL IMPACT: None
STAFF RECOMMENDATION: Staff recommends appropriation of $9,650.00 to the School
Operating Fund
Je y Elmer C. Hodge
Director of Data And Budget Management County Administrator
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ACTION VOTE
Approved (x) Motion by: H. Odell Minnix to No Yes Absent
Denied ( ) approve Eddy x._
Received ( ) Harrison
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY
MEETING IN REGULAR SESSION AT 7 P.M. ON JULY 11, 1996 IN THE BOARD ROOM
OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA
RESOLUTION REQUESTING AN APPROPRIATION TO THE SCHOOL OPERATING
FUND FOR CLASS SPACE AT CAVE SPRING HIGH SCHOOL
WHEREAS, the Roanoke Valley Regional Board has budgeted $9,650 to pay the County School
Board of Roanoke County additional rent for class space at Cave Spring High School; and
WHEREAS, Roanoke County Schools will need to rent a mobile unit to provide said class space;
NOW, THEREFORE, BE IT RESOLVED that the County School Board of Roanoke County,
Virginia requests an appropriation in the amount of $9,650 by the Board of Supervisors of Roanoke
County for rent payable to said school board by the Roanoke Valley Regional Board.
Approved on the motion of Mr. Stovall and duly seconded, and on the following recorded vote:
AYES: Jerry L. Canada, William A. Irvin, III, Marion G. Roark, Michael W. Stovall,
Thomas A. Leggette
NAYS: None
TESTE:
-, -,,-4 RjQ Clerk
c: Mrs. Diane Hyatt
Mrs. Penny Hodge
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 23rd DAY OF JULY, 1996, ADOPTED THE FOLLOWING:
RESOLUTION 072396-6.a REQUESTING ACCEPTANCE OF ST. IVES COURT
AND PORTIONS OF SULGRAVE ROAD AND SCOTFORD COURT INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form
SR -5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR -5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: Supervisor Minnix
Seconded By: None Required
Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
Nays: None
A Copy Teste:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
NORTH
KENSINGTON OF CANTERBURY PARK
a�alC�i01.fo-�J:�oTJ SECTION` 9 (DES: 2,5,6)
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WESTCHESTER OF CANTERBURY PARK, STEEPLEHUNT OF CANTERBURY
PROPOSED .ADDITION SHOWN IN GRAY
SECTION 10 (DES; 3,4) PARK, SECTION 6 (DES: 1)
DESCRIPTION:
1) Sulgrave Road - From Trinity Court to a point 87.92' north from the radii of ,
Trinity Court.
2) Scotford Court - Fran the intersection with Sulgrave Road to a point 537.14'
west of the intersection of Sulgrave Road and Scotford Court.
3) Scotford Court - Frcm the intersection with St. Ives Court to a point 174.37'
east of the intersection of Scotford Court and St. Ives.Court.
4) St. Ives Court - F --cm its south cul-de-sac to the intersection with Scotford
Court.
5) Sulgrave Road - From a point 87.92' north of Trinity Court to the
intersection with Scctford Court.
6) Scotford Court - From its eastern cul-de-sac to the intersection with
Sulgrave Road.
LENGTH: (1) 0.02 MILES (2) 0.10 MILES (3) 0.04 MILES
RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET
ROADWAY WIDTH: (1) 30 FEET (2) 38 FEET (3) 38 FEET
SERVICE: (1) 0 FOMES (2) 5 HOMES (1) 0 HOMES
LENGTH: (4) 0.06 MILES (5) 0.05 MILES (6) 0.06 MILES
RIGHT OF WAY: (4) 5o FEET (5) 50 FEET (6) 50 FEET
ROADWAY WIDTH (4) 30 FEET (5) - 30 FEET (6) 30 FEET
SERVICE: (4) 5 HOMES (5) 2 HOMES (6) 6 HOMES
ROANOKE COUNTY KENSINGTON OF CANTERBURY PARK, SECTION 9
ENGINEERING & WESTCHESTER OF CANTERBURY PARK, SECTION 10
STEEPLEHUNT OF CANTERBURY PARK, SECTION 6
INSPECTIONS DEPARTMENT
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 23, 1996
RESOLUTION 072396-7 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
has convened an executive meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of
The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires ,a
certification by the Board of Supervisors of Roanoke County,
Virginia, that such executive meeting was conducted in conformity
with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, hereby certifies that, to the best of
each members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 23, 1996
RESOLUTION 072396-8 OF CONGRATULATIONS TO THE GLENVAR HIGH
SCHOOL TENNIS TEAM FOR WINNING THE STATE CHAMPIONSHIP
WHEREAS, athletic competitions are an important and integral
part of the high school experience, providing the opportunity to
improve physical coordination and to learn team work and good
sportsmanship; and
WHEREAS, the sport of tennis, in particular, teaches eye/hand
coordination, concentration, and strategy, and
WHEREAS, the Glenvar High School Tennis Team has exemplified
the ideal of high school athletics, with a variety of team
accomplishments, including a 1996 record of 11 wins and 5 losses
and winning the state semi finals against West Point High School 5-
4; and
WHEREAS, the team roster includes: Josh Williamson (All -Region
and All -State; Tommy Lasperance (All -Region and All -State); Ryan
Teague; Erik Johnston; Pankil Patel; Mandy Wimmer; Mem Mauney;
Perry Taylor; Brian Sasnacht; Casey Kanode; Coach Art Lawrence; and
Assistant Coach Jim Mauney; and
WHEREAS, the Glenvar High School Tennis Team won the state
championship in 1996 for the fifth straight year, defeating George
Mason High School 5-4.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, does hereby commend the GLENVAR HIGH
SCHOOL TENNIS TEAM AND ITS COACHES for outstanding performance in
athletics; and
1
BE IT FURTHER RESOLVED, that the Board of Supervisors extends
its sincere congratulations to the Team on becoming the State
Champions for the fifth consecutive year.
On motion of Supervisor Harrison to adopt the Resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc File
Resolutions of Appreciation File
Dr. Deanna Gordon, School Superintendent
E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JULY 23, 1996
ORDINANCE 072396-9 DECLARING LOT 2B, SHAMROCK
INDUSTRIAL PARK (TAX MAP NO. 55.09-1-20.2)
AND A 1.656 ACRE PORTION OF SHAMROCK PARK
(PART OF TAX MAP NO. 55.13-1-2) IN THE CATAWBA
MAGISTERIAL DISTRICT TO BE SURPLUS AND
ACCEPTING f# AN OFFER FOR THE EXCHANGE
OF SAME WITH PROPERTY OWNED BY RICHFIELD
RETIREMENT COMMUNITY (TAX MAP NOS. 55.03-1-18,
19, 20)
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject properties, having been made
available and deemed unnecessary for other public uses, are hereby
declared to be surplus; and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading was held on July 9,
1996; and a second reading and public hearing was held on July 23,
1996, concerning the exchange of a 3.214 -acre parcel of real estate
known as Lot 2B (Tax Map 55.09-1-20.2), and a 1.656 acre parcel of
real estate (a portion of Tax Map 55.13-1-2) Shamrock Park, for
approximately 3.00 acres (being all of Lot 15, all of Lot 16, and
the western 70 feet of Lot 14 as shown on the recorded map of Fort
Lewis Estates, of record in the Roanoke County Circuit Court
Clerk's Office in Plat Book 3 at page 51) owned by Richfield
Retirement Community (Tax Map No. 55.03-1-18, 19, 20); and
3. That an offer having been received to exchange said
properties, the offer of Richfield Retirement Community is hereby
01
accepted ; and
4. That a twenty (201) foot sanitary sewer and water line
easement along the highway right-of-way of Virginia Secondary Route
643 as shown on a plat entitled "Easement Plat for County of
Roanoke showing new sanitary sewer and water easements through
properties west of Salem" prepared by T. P. Parker & Son, dated
March 5, 1991, revised, July 27, 1995 and of record in Plat Book
18, page 107, in the Roanoke County Circuit Court Clerk's Office,
is hereby specifically reserved and retained by Roanoke County,
together with the right to provide maintenance to any existing or
future facilities located within the easement area, and together
with the right of ingress and egress thereto from a public road;
and
5. As a condition of this exchange, Richfield Retirement
Community has agreed with the County to jointly plan for a common
access, parking area, and storm water management area to serve the
County's Glenvar Library property (a portion of 55.13-1-2) and
Richfield's proposed Alzheimer's project on the property to be
acquired (55.09-1-20.2 and a portion of 55.13-1-2)and their
adjoining parcel (55.09-1-19); and
6. That the County Administrator or Assistant County
Administrators are authorized to execute such documents and take
such actions on behalf of Roanoke County as are necessary to
accomplish the property exchange, specifically including the
conveyance and acquisition of respective properties, all of which
shall be upon form approved by the County Attorney. Further $2,500
2
is appropriated from the for survey,
recordation, and other related costs associated with these
transactions.
On motion of Supervisor Harrison to adopt the Ordinance with
$2,500 recordation costs appropriated from Economic Development
fund, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development Director
Diane D. -Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
John W. Birckhead, Director, Real Estate Assessment
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