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HomeMy WebLinkAbout11/19/1996 - Adopted Board RecordsA-111996-1 ACTION NO ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: November 19, 1996 AGENDA ITEM: Request to readopt a Public Private Partnership Policy COUNTY ADMINISTRATOR'S COMMENTS: This is a much improved policy over the one adopted in 1990. When this was brought to the Board last month, there was general agreement that we should support existing business expansions the same as we would new businesses locating here for the first time. The change has been made so new businesses, existing business expansions, and small businesses are treated the same. We will evaluate all requests carefully to make sure we get the most benefit for our investment. Recommend approval. EXECUTIVE SUMMARY Roanoke County adopted a Public Private Partnership Policy in January 1990 and amended and readopted it in July 1993. This policy sets forth criteria for the consideration and granting of County financial incentives to assist business and industry to expand and locate in Roanoke County. The basic premise of the Policy is that County financial participation is based upon a payback of new taxes that result from the location or expansion of projects. The policy is weighted towards assisting manufacturing companies and jobs that pay wages/salaries above the minimum wage. There are revised forms and procedures for the review and evaluation of requests for County financial participation. Fiscal Impact• Approval of public private partnerships will result in new tax revenues being generated for Roanoke County. Funds for the public private partnerships are made available as part of the annual budget process. The Finance Department assists the Department of Economic Development with record keeping and auditing of public private partnership commitments and fund expenditures. Staff Recommendation: Staff recommends that the Board of Supervisors approve the attached policy and resolution to readopt the Public Private Partnership Policy. Respectfully submitted: Timothy W. Gu ala, Director Department of Economic Development Approved: Elmer C. Hodge County Administrator -------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C Nickens to No Yes Abs Denied ( ) approve with Lee B Eddy's Eddy x Received ( ) editorial changes Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Timothy W. Gubala, Director, Economic Dev Mary H. Hicks, Policy Manual ROANOKE COUNTY PUBLIC PRIVATE PARTNERSHIP POLICY Statement of Intent This Public Private Partnership Policy is designed to enhance economic development opportunities by developing partnerships with business and industry that create new wealth and jobs for the future of our community that also provides an appropriate return on the County's investment. Partnership Purposes Roanoke County and a business or industry develops a partnership during the initial site search for a location or during discussions regarding expansion of existing facilities. Accordingly; 1. Roanoke County may fund a portion or all of development costs for public improvements, such as roads and public utilities, off site regional storm water management facilities, and/or utility connection fees for water and sewer for a qualifying industry or business that meets the evaluation criteria for Public Private Partnerships. 2. Roanoke County may encourage the creation or retention of jobs of qualifying companies within the community which hire employees at wages/salaries at or above the median area rate for that occupation through assistance with employment training. 3. Roanoke County may support tourism related industry/destination activities that provide a range of services and attractions for visitors from outside the Roanoke Valley that will create employment opportunities, create tax revenues, and enhance our image as a viable community. Applications A business or industry may apply for County assistance by addressing a letter (on company letterhead) to the Director of Economic Development that indicates: a. A description of the business or tourism activity to be conducted on the site b. Total capital investment in real estate (land, building), machinery and tools, and anticipated personal property, and/or other taxes paid on site Total employment and annual payroll for jobs to be created or retained over the next five years PPP approved by BOS 11/19/96 d. Numbers and types of positions/jobs created or retained and average annual hourly salaries or wage for each over the next five years Specific water and sewer needs (i.e., size line and/or capacity) or other public facility assistance required f. Date of construction and/or start-up (if in an existing building) g. If applicable, the terms of any lease to ensure that the company will occupy the building during the period calculated for payback. Review The Director of Economic Development, upon consultation with the County Administrator and other County staff, will review the request for participation using the evaluation criteria on worksheets 1 and 2 to determine the extent of Roanoke County's funding. These evaluation criteria are based on a payback of anticipated taxes (real estate, machinery and tools and personal property, transient occupancy tax, sales tax, admissions tax, etc.) to the County after occupancy and jobs created/retained by number and type of employees and other economic development factors. The County may participate in the following manner: a. New or expanded commercial/retail development must have a payback within the first year b. New or expanded manufacturing companies must have a payback within the first three years All other requests for new or expanded commercial or industrial projects must have a payback within the first year. The County may participate up to 50% of public improvement costs for a new and expanded project if the payback meets any of the three classes listed above and qualifies under Worksheet 2. Participation in projects with paybacks longer than those listed above or for greater than 50% participation shall be referred to the Board of Supervisors for a decision. All applications are subject to the amount of the County's annual budget appropriation for this purpose. 2 PPP approved by BOS 11/19/96 Guiding Principles The Public Private Partnership Policy is a partnership between the County and the private sector and should not be considered as an entitlement program. Financial incentives offered by Roanoke County originate from the tax revenues paid by citizens, visitors, and businesses in the County. The Public Private Partnership Policy seeks to reinvest some portion of these tax revenues to assist in the economic growth of the County. The Policy seeks to create and retain jobs and investment within Roanoke County and to generate tax revenue that funds County services. Incentives may be used to relocate business and industry from another jurisdiction within the Roanoke Valley to Roanoke County if there is a possibility that these jobs and investment could be lost to another state or region, and/or the business has determined that the best location for their new operation is in an Economic Opportunity Area as designated in the Roanoke County Economic Development Strategy. The County also desires to assist existing small businesses that have the potential of creating new jobs and wealth. Developers of commercial or industrial projects for lease must pass on the value of the incentives to the tenant by lowering the annual lease rate or by providing for additional tenant upfit. A copy of the executed lease in which the County participation is identified shall be presented to the Director of Economic Development upon request. A business or industry obtaining Public Private Partnership funds shall coordinate its public announcement of its location with the County Economic Development staff in order to obtain positive media exposure for the partnership program and the new investment of the company. Typical areas of Partnership Assistance Physical improvements and fees, such as: a. Water and sewer line extensions b. Water, fire, and sewer utility connection fees C. Public road construction and required drainage structures d. Traffic control devices such as signals and related equipment e. Regional storm water management facilities f. Land acquisition for public purposes (i.e. industrial rail and/or road access, road widening, easement acquisition ... ) g. Employment training/retraining 3 PPP approved by BOS 11/19/96 Requests for assistance with employment training and retraining of new and/or relocated employees may be considered. Amounts and priority of funding will depend on the salary/wage rate to be paid, the number of permanent full time jobs created, relocated or retained, and availability of matching funds from the state of Virginia and federal funds. County training funds will not be directly paid to a company, but will be appropriated to a training agency, state agency or economic development organization designated by the Board of Supervisors. 2. Criteria for determination a. No projects will be considered which are determined to produce significant environmental pollution, public nuisance or excessive demands for local public services. b. Excess County payments shall be refunded by the applicant if the actual tax revenues do not meet the payback formula in accordance with the Performance Agreement executed between the County and the business or industry. C. All applications for payments of costs up to $50,000 for physical improvements and/or fees which comply with the above criteria will be approved by the County Administrator upon a recommendation by the Department of Economic Development. d. Applications which are above $50,000 or which fall outside the criteria stated above, but which are considered by the County Administrator and Director of Economic Development to have merit, will be submitted to the Board of Supervisors for consideration. The Board of Supervisors shall be advised prior to an offer being made for any project with an expected annual tax revenue exceeding $100,000. e. Tourism projects will be evaluated on the basis of expected visitation and concentration of tourism activities in areas proposed by the Economic Development Strategy, as well as other criteria for new jobs and anticipated tax revenues. f. Public Private Partnership funds shall be paid after the approval of the required site plan and at the time that a building permit is issued for the project. g. If appropriate, Public Private Partnership funds may be passed through the Industrial Development Authority of Roanoke County to a qualifying business or industry subject to the stipulations set out in the Performance Agreement. 4 PPP approved by BOS 11/19/96 Industrial Park Development Off-site fees of jointly developed parks shall not be held as a portion of the total cost of the project and thus not a portion of the payback equation. Such assistance shall be funded after the approval of the required site plan and at the time a building permit is issued for the project. Limitations Roanoke County will not pay for any private sewage pre-treatment facilities or waive any ordinances requiring fire protection or industrial discharge certification. Funding Sources Roanoke County shall fund its participation from the General Fund from anticipated tax revenue, or from an Economic Development Fund or other special non-utility funds. There is an intent to continue the maintenance of a fiscally sound utility enterprise fund to provide water and sewer service'to County utility customers. (This provision is authorized by County Code Chapter 22 as amended by Ordinance 8-12-86-169, Section 3b.) The Director of Economic Development is responsible for administration of this policy and shall coordinate with the Director of Finance to establish an accounting system and periodic report of funds committed or expended. Public Disclosure There shall be disclosure of any financial or other involvement by staff members and elected officials in any public private partnership. Award of Funds Upon evaluation and decision to enter into an Agreement, the expanding or relocating business/industry will be notified in writing by the Director of Economic Development as well as the County Administrator. This letter will identify the County's funding level as well as any other areas of assistance. Agreement A written Performance Agreement on a form approved by the County Attorney will be required to specify terms of all Public Private Partnership offers. Any questions regarding the preparation of an application for financial assistance under the criteria of the Public Private Partnership Policy should be directed to the Director of Economic Development, P.O. Box 29800, Roanoke, Virginia 24018-0798. Phone (540) 772-2069. 5 PPP approved by BOS 11/19/96 Public -Private Partnership Company: 1. Project Description (see attached company letter) 2. Number jobs created/or retained 3. Pavback calculations and incentive values (bv tvve) WORKSHEET 1 Annual value as proposed Post project audit on anniversary date real estate x $1.13 per $100 = personal property x $3.50 per $100 @ 60% _ machinery & tools x $3.00 per $100 @ 25% _ sales tax @ $0.01 per $1.00 = BPOL at per $100 = transient occupancy tax x 5% per $1.00 other Total Public assistance areas water extension sewer extension water connection sewer connection fire service road improvement traffic signal drainage project land acquisition land donation employee training other 50% (As applicable) Incentive Payback calculation = total x 50% as applicable Approved by / Approved by / Director Date County Administrator Date *Projects over $50, 000 shall be approved by Board of Supervisors R WORKSHEET 2 Public Private Partnership Evaluation Criteria Project Criterion Point Score Existing Business or Industry 1 Annual Tax Revenue (all Sources) $25,000 to $49,999 1 $50,000 to $99,999 2 $100,000 to $249,999 3 $250,000 or more 4 Payback term within 5 years 1 within 3 years 2 within 2 years 3 within 1 year 4 Number of new employees 1-24 1 within five (5) years of operation 25-49 2 or retained employees 50-99 3 100 or more 4 Average hourly wage/salary as a % of minimum wage 150-199% 1 200-249% 2 250-299% 3 300% or more 4 Small business 2 Real estate is company owned 2 Project located in an economic opportunity area 3 Targeted business or industry by region or county 3 Positive environmental review 2 Other public funds leveraged with the project 1 Maximum number of points 30 Points assigned to this project* — *Must have a minimum of 12 points to be considered for Public Private Partnership 7 Action No. A-111996-2 Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: November 19, 1996 AGENDA ITEM: Virginia Economic Development Partnership Opportunity Fund --Acceptance and appropriation of $460,000 allocation for RR Donnelley & Sons Company COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• When the Board approved the Public Private Partnership with RR Donnelley & Sons Company earlier this year, it was understood that $460,000 would be contributed by the Virginia Economic Development Partnership. Because of the increased tax base and the jobs brought to Virginia, the state was willing to make this contribution. EXECUTIVE SUMMARY• We have now received a check in the amount of $460,000 made payable to Roanoke County. Therefore, the Board needs to accept the revenue and in turn authorize staff to issue a check to RR Donnelley & Sons Company in that amount. A letter from the state explaining the details is attached. FISCAL IMPACT: None - this serves as pass through. C RECOMMENDATION I recommend that the check from the state be deposited and that the Director of Finance be authorized to issue a check in the amount of $460,000 to RR Donnelley & Sons Company. Approved: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Fenton F. Harrison to No Yes Abs Denied ( ) accept funds and appropriate Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Timothy W. Gubala, Director, Economic Dev Diane D. Hyatt, Director, Finance Im VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP October 24, 1996 Mr. Elmer C. Hodge, Jr. County Administrator Roanoke County P.O. Box 29800 5204 Bernard Drive Roanoke, Virginia 24018-0798 Dear Mr. Hodge: P. 0. Box 798 ■ 901 East Byrd Street Richmond, Virginia 23218-0798 804-371-8100 Thank you for your efforts in bringing R. R. Donnelley and Sons Company to Roanoke County. The support of local economic developers, in cooperation with the Virginia Economic Development Partnership, is essential in bringing quality businesses to the Commonwealth. Please find enclosed the $460,000 check to be used for R. R. Donnelley. If we can be of further assistance, please do not hesitate -to contact either Mark Kilduff at (804) 371-8108 or me at (804) 371-8106. Your economic development team has done an outstanding job on this project. I look forward to working with you again in the near future to bring business to Roanoke and the Commonwealth. Thank you again, and keep up the good work. Sincerely, a e L. ri' 4a e Executive Director WLS:kme Enclosure Action No. Item No. A-111996-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request for approval and an appropriation to execute a multi-party agreement to provide for the construction of a shell building and public infrastructure improvements at Valley Gateway COUNTY ADMINISTRATOR'S COMMENTS: This is an exciting although complicated opportunity. We have a partnership arrangement between the County, a major developer and the Regional Chamber of Commerce, Industrial Development Authority, and the Virginia Department of Transportation. There are many benefits. It provides a ready -to -market product. It opens a new business park for the County and encourages a regional approach to storm water management. I want to thank the Foundation and the Board for allowing us to proceed with this request. BACKGROUND: The Department of Economic Development seeks to identify partnerships that will create new industrial sites and buildings that encourage the location of new business and the expansion of existing business in Roanoke County. The staff has been working with Fralin & Waldron and the Greater Roanoke Valley Development Foundation to develop a multi-party agreement that would allow for the construction of a "shell" industrial building in Valley Gateway. Summary of Information: The agreement proposes that Fralin & Waldron will make available a 16.2 acre tract as a shell building site. Roanoke County will purchase the land for $15,000 per acre and deed it through the Industrial Development Authority of Roanoke County to the Foundation. The Foundation will construct a 75,000 square foot, expandable shell building on the site and make it available to industrial prospects seeking to locate in the Roanoke Valley. The County will pay for the site when a qualified industrial user with a $10 million investment in real estate (machinery & tools, etc.) 1 Purchases the building. The Foundation will grade the site. A sum of $75,000 is reserved to assist the Foundation if grading costs exceed the $125,000 cost estimate. Fralin & Waldron will provide right of way for construction of an industrial access road that will serve the shell building site and other commercial and industrial tracts in Valley Gateway. The County and Fralin & Waldron will share the $200,000 cost as is explained in a separate Board report. The County and Fralin & Waldron will share in providing $82,500 ($41,250 each) as match funds for VDOT revenue sharing funds for improvements estimated to be $165,000 for the intersection of the access road and Route 460. Fralin & Waldron will market the 30 acre commercial tract along Route 460 to attract retail users. A contract for a qualified commercial prospect would provide for new tax revenues that would allow the County to execute a public private partnership agreement to extend a sewer line along Carson Road to this site in the future. The cost of this sewer line ($150,000) will be covered by the payback anticipated by the commercial development. These funds are not needed at this time. FISCAL IMPACT: The Department of Economic Development requests an appropriation of $599,250 for the following purposes for this project: escrow account for land purchase $243,000 industrial access road construction 200,000 County's share of revenue sharing match for Route 460 41,250 potential grading cost supplement 75,000 engineering related costs 40,000 $599,250 Staff is requesting an appropriation of $599,250 from the Unappropriated Balance as the County's share of costs to implement the multi-party agreement to construct the shell building and provide infrastructure improvements at Valley Gateway. STAFF RECOMMENDATION: Staff recommends that the board of Supervisors approve the request for an appropriation of $599,250 and authorize the County Administrator to execute the multi-party agreement. 2 Respectfully submitted, dAf Z4 - Vv• Timothy W. Gubala, Director Economic Development Department Approved by, Elmer C. Hodge County Administrator " ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve staff recommendation Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Timothy W. Gubala, Director, Economic Dev Diane D. Hyatt, Director, Finance j § \ 2 §8 ;,4- 7t --O ( � -ix _)■7(§� §�\ aw4 M B§ 7§ }�©§§;;§ Gtr§= § k HAM � � � � yid AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 RESOLUTION 111996-4 SUPPORTING REQUEST FOR INDUSTRIAL ACCESS FUNDS FOR VALLEY GATEWAY WHEREAS, Fralin & Waldron has acquired 75+ acres located in the County of Roanoke for the purpose of industrial development; and WHEREAS, this property known as Valley Gateway is expected to be the site of new private capital investment in land, building, and manufacturing equipment which will provide substantial employment; and WHEREAS, the subject property has no access to a public street or highway and will require the construction of a new roadway to connect with Challenger Avenue (Route U.S. 460); and WHEREAS, the County of Roanoke hereby guarantees that the necessary right of way for this new roadway and utility relocations or adjustments, if necessary, will be provided at no cost to the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereby requests that the Commonwealth Transportation Board provide Industrial Access Road funding to provide an adequate road to this property; and BE IT FURTHER RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS hereby agrees to provide a surety or bond, acceptable to and payable to the Virginia Department of Transportation, in the full amount of the cost of the road, not to exceed $200,000. This 1 surety shall be exercised by the Department of Transportation in the event that sufficient qualifying capital investment does not occur within three years of the Commonwealth Transportation Board's allocation of funds pursuant to this request. BE IT FURTHER RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS hereby agrees that the new roadway so constructed will be added to and become a part of the State Secondary System of Highways. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 91 k�u� Brenda J. Colton, Deputy Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Director, Economic Dev Virginia Department of Transportation Arnold Covey, Director, Engineering & Inspections 2 A-111996-5 Item No. AT A REGULAR. MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, NEE,TING DATE November 19, 1996 AGENDA ITEM_; Request for approval of expenditure from Public Private Partnership Funds on behalf of Relax, Inc. CgUNTY ADMINISTRATOR'S COMMENTS• datitl� This is a request to expend $77,498 for public purposes on behalf of the location of a new motel at the corner of Plantation Road and Friendship Lane in the Hollins Magisterial District. A performance agreement is being drafted for execution, pending Hoard approval. Backgr-ound Relax Inc. has planned the location of a new motel in Roanoke County. The authorization of the expenditures of Public Private Partnership funds is a deciding factor in this location and will assist Relax, Inc.'s motel location by funding $77,498 in estimated water, sewer, and fire connection fees. In return, Relax, Inc. will construct a 3-4 story, 60-80 room motel with an estimated $2.4 million investment, employing 17 full time people. Estimated annual taxes from all sources is estimated to be $74,746. Funds for the payment of utility connection fees are budgeted within the Economic Development Public Private Partnership fund. Staff have reviewed the request for assistance and found that it meets the public private partnership policy criteria with an estimated return of taxes paid back within the first year and a half of operation. Fiscal Impact An amount of $77,498 is available within the Economic Development Public Private Partnership fund for this project. 1. Approve the expenditure of $77,746 of Public Private Partnership funds on behalf of Relax, Inc. 2. Do not fund this request. This alternative would mean that this project would not locate here. gtaff Recommendation: Staff recommends that the Board of Supervisors approve Alternative No. 1. Approving the expenditure of $77,746 for the Relax, Inc. project. Respectfully submitted: JoyceWaugh Eco mi Development Specialist Approved: ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve staff recommendation Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Joyce Waugh, Economic Dev Specialist Diane D. Hyatt, Director, Finance �40 /f Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve staff recommendation Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Joyce Waugh, Economic Dev Specialist Diane D. Hyatt, Director, Finance A ACTION N0. -111996-6 ITEM NUMBER Z__ 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request from the Salem/Roanoke County Chamber of Commerce to Adopt the Workforce Endorsement Agreement COUNTY ADMINISTRATOR'S COMMENTS: This is being requested by the Salem/Roanoke County Chamber of Commerce. We encourage continuing education with a training component for all who do not have a high school diploma. This requires no outlay of funds. SUMMARY OF INFORMATION: The Workforce Endorsement Agreement .is a collaborative effort between area school divisions, the Salem/Roanoke County Chamber of Commerce, and the Blue Ridge Regional Education and Training Council. The school system and Roanoke Valley employers understand the crucial links between a high school diploma, excellent school attendance, good grades, marketable skills, an excellent work ethic, and success in obtaining and retaining employment. An agreement has been established in which Valley businesses and industry will give close examination and consideration to high school graduates for entry level jobs. In turn, the area school system will provide employers with information that documents graduates' employment skills necessary for job success. The Workforce Endorsement Agreement program is comprised of three parts. The first is the Business Workforce Endorsement Agreement which we are asking you to approve today (copy attached.). Under this program, the student participant agrees to allow the school to provide prospective employers with an employability record which includes: high school courses taken and semester grades and credits earned, cumulative grade point average, class rank, attendance record, test scores, and performance reviews. The Workforce Endorsement Agreement can help to provide local employers with a viable workforce and can help to provide good jobs for high school graduates in the Roanoke Valley. The program also promotes the importance of education, lifelong learning and the importance of health and a drug-free work place. The second component which has been adopted by the Roanoke County school system is the Educators' Workforce Endorsement Aareement. This agreement pledges to promote technical mastery of all subject matter presented; the importance of young people accepting individual responsibility; the importance of team building as the means to achieving organizational goals, particularly in the work setting; the significance of practicing effective communication, both written and oral, as a means of personal advancement and effective leadership; and to stress the importance of promoting practices that advance good health as a lifelong attribute of success. The third component is the Student Workforce Endorsement Agreement where the student and parent pledge to improve technical competence, to accept personal responsibility, to contribute towards team efforts, and to maintain the health of the individual. This agreement also authorizes the school system to release the participant's attendance and grade records and performance reviews when requested by perspective employers participating in the Workforce Endorsement Agreement program. This partnership between employers, educators, and students should improve the pool of applicants for positions which may become available to Roanoke County as an employer through the encouragement of students to excel. In addition to the application process, the employer and employee should constantly strive to improve the technical competence of the employees and promote a drug-free environment thus improving the health considerations for all employees. FISCAL IMPACT• None. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors participate as an employer by adopting the Workforce Endorsement Agreement as recommended by the Salem/Roanoke County Chamber of Commerce and to continue to promote excellence within the community workforce through education and a drug-free environment. Respectfully submitted, Approved by, m1511 ohn M. Chamblis , Jr. Elmer C. Hodge Assistant County Administrator County Administrator 04, Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: H. Odell Minnix adopt agreement VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Joseph Sgroi, Director, Human Resources Dr. Deanna Gordon, School Superintendent 9 EMIR BUSINESS WORKFORCE ENDORSEMENT AGREEMENT As a person engaged in running a business, I know that many factors are involved in making an enterprise successful. One of the most important factors is having high quality employees who believe in themselves and in the organization for which they work. When businesses and whole communities have an alert, dedicated and industrious workforce, wonderful things can -- and usually do -- happen. By entering into this agreement, I commit myself and this organization to the development of a high quality work force within our community. Specifically: I agree to encourage and assist local educators in developing not only technical competence in their students, but also the much needed traits of personal responsibility, teamwork, good communication skills, and a commitment to healthy living. I agree to request an employability transcript from the school system for those young people who have signed a Workforce Endorsement Agreement. I agree to encourage my employees continually to develop those skills which will help make them successful in life and contribute to the success of this business organization. I agree to encourage the continued development of a high quality pool of employees and potential employees for the economic good of our entire community in order to demonstrate that there are opportunities here for new industry, as well as reasons for young people to consider that they have a rewarding employment future in the Roanoke Valley. Finally, in my employment of young people, I agree to give close examination and consideration to those who have signed their own Workforce Endorsement Agreement. Signature Title Organization Date NOTE: AGREEMENT SIGNED BY MR. HODGE AND CHAIRMAN JOHNSON AT MEETING AND RETURNED TO SYLVIA BAILEY, OF THE BLUE RIDGE COUNCIL AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON NOVEMBER 19, 1996 RESOLUTION 111996-7 APPROVING APPROPRIATION AND PRIORITIZING THE EXPENDITURES OF FUNDS FOR PY96-97 AND FY97-98 FROM THE JUVENILE COMMUNITY CRIME CONTROL ACT WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act in the amount of $399,799 for FY 1996-97 and $506,134 for FY 1997-98, and WHEREAS, these monies must be used to fund services for the target populations identified in the Act which include CHINS (Children in need of services), CHINSUP (Children in need of Supervision), Delinquent, Diverted, and First Offender children, and WHEREAS, the County staff has coordinated with the Director of the Court Service Unit and the Judges of the Juvenile and Domestic Relations Court to determine the services necessary to address the needs of the children appearing before the Court and before the intake officers, and WHEREAS, the services of Electronic Monitoring, Intensive Probation, Community Services programs, Probation Aide Services, and the purchase of services for Outreach Detention, Crisis Intervention, and group residential care have been identified as the highest priority needs for the targeted population of Roanoke County appearing before the court and the intake officers. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the VJCCCA monies are hereby accepted for the biennium 1996-98 and said monies in the amount of $399,799 for FY 1996-97 and $506,134 for FY 1997-98 are hereby appropriated for the above referenced programs. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: /&zz"'Q k�&2A� Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance Michael Lazzuri, Court Services A-111996-8 ACTION NO. ITEM NUMBER . AE- ""' 7J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request to Accept and Appropriate Monies from the Family Preservation Act and Outline of the Family Friends Program COUNTY ADMINISTRATOR'S COMMENTS: This is a good pilot program. It does not impact Youth Haven IL The program will be discontinued if the funds stop. SUMMARY OF INFORMATION: In 1993 Congress passed a new federal family preservation and family support services program known as the Family Preservation Act. The program requires joint planning between the State and Federal governments and implementation of a five-year plan. The local plans must provide family -centered, community-based social services to children and families. Each Virginia locality will receive at least $10,000 annually. Roanoke County received $22,362 for fiscal year 1995-96 and will receive $33,645 for fiscal year 1996-97. In order to qualify for the monies, the County was required to perform a needs assessment within the community which promoted the ideals of the legislation. The Mental Health Association of the Roanoke Valley conducted the assessment and the need for respite care for families with Seriously Emotionally Disturbed (SED) children was identified. At this time, no other agency has offered this service to Valley residents. Utilizing the services and staff of the Youth Haven II program, the County has implemented a pilot program called Family Friends which offers respite care for families of seriously emotionally disturbed children who are currently enrolled in Roanoke County schools. The program places a care giver in the home for a period of 4 to 48 hours per visit to allow the parents and families a break in their own care giving. The parents must remain within the Roanoke Valley area and be available by a pager (provided by the program). The services are provided on weekends from 4 p.m. on Friday through 4 p.m. on Sunday. The maximum shift for an individual care giver is 8 hours. The service is provided in the home to minimize the trauma and disruption to the routine of the child. In addition, no other sibling(s) are allowed to remain in the home during this time with the care giver unless a separate babysitter is hired for the sibling(s). The case manager of the program makes two visits to the home before any services are rendered. The administrator or case manager is on call throughout the hours of service. The care givers are part of the relief staff used and trained by Youth Haven II and the respite program. Since the pilot program began on September 14, 1996, we are actively serving three families in Roanoke County and have five additional families requesting consideration for the services. The parents also share in the cost of this care on a sliding scale basis. There is also an interest from families in the City of Roanoke, City of Salem and Botetourt County for these services. The Mental Health Association of the Roanoke Valley has asked consideration in expanding the scope of the program to include the City of Roanoke, City of Salem, and Botetourt County. We have also been asked to consider serving four year old SED children enrolled in high-risk pre-school programs. The outside localities or the family would pay full fare for the services. This program does not negatively impact the operations of Youth Haven II and no new County monies are needed for its operation. The Board of Supervisors is being asked to accept these grant monies of the Family Preservation Act for the current fiscal year, appropriate them for the Family Friends respite care program, and to consider the changes to the scope of the program as requested by the community, (consider the four year old SED children and consider expanding the program to include the other Valley communities) . FISCAL IMPACT• Staff requests that the Board of Supervisors accept the Family Preservation Act monies in the amount of $33,645 for the 1996-97 fiscal year. 2 ALTERNATIVES • Ie -F _ 7-Z 1. Accept the Family Preservation Act monies for the current fiscal year for the Family Friends program restricting the clients served to those who are residents of the County of Roanoke, including the Town of Vinton. 2. Accept the Family Preservation Act monies for the Family Friends program expanding the program to include the four year old SED children enrolled in high-risk pre-school programs for residents of the County of Roanoke, including the Town of Vinton. 3. Accept the Family Preservation Act monies for the Family Friends program and authorizing the expansion of the program to include: four year old SED children enrolled in high-risk pre-school programs, and program services to residents of the City of Roanoke, City of Salem, and Botetourt County, provided those localities or families pay the full fare for the program. STAFF RECOMMENDATION: Staff recommends the approval of Alternative #3. Respectfully submitted, Approv d by, m- John M. Chambliss, Jr. Elmer C. Hodge Assistant County Administrator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Abs Denied ( ) approve alternative #3 Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance Bev Waldo, Director, Youth Haven II t_1 OwlIvc P-ricE A-111996-9 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request for authorization to renew a lease for parking facilities at the Roanoke County Courthouse and Jail. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On April 28, 1992, the Board of Supervisors authorized execution of a lease for a tract of land bordering East Main Street, Craig Avenue and Clay Street for parking facilities at the Roanoke County Courthouse and Jail for an initial term of five years, with. an option to renew the lease. The original lease expires April 30, 1997 and the County must exercise its intent to renew by January 31, 1997. On October 22, 1996, staff brought back a request to renew the lease for an additional five years at a monthly payment in 1997 of $863.56. At that meeting, the Board continued the item and requested that staff review other alternatives for parking facilities at the courthouse. SUMMARY OF INFORMATION: Staff has looked at other alternatives to renewing the lease. Options were discussed with Circuit Court Clerk Steve McGraw, Sheriff Gerald Holt and other staff located at the courthouse and they recommend renewal of the lease. The options available to us at this time are: (1) Tear down the Guy House and construct a parking deck. (2) Seek Condemnation of the property currently being leased for additional parking. (3) Do not renew the lease and limit the Courthouse parking lot to employees. Citizens could use other private parking lots located in downtown Salem. In certain situations such as jury duty, the County could validate their parking tickets similar to what is done in Roanoke City. (4) Renew the lease for another five years. County staff could continue to look at other options during that time or negotiate the purchase of the property. The fiscal impacts of options 1, and 2, are unknown at this time and could be considerable. We would have to request the City of Salem's permission to seek condemnation of the leased parking lot. Option 3 could offer minimal savings, but would also result in reduced services to the citizens and negative customer service. Option 4, renewal of the current lease for another five years, would cost $863.56 in 1997. At this time, staff recommends is that we renew the lease for an additional five years. During that time, staff will further explore the alternatives listed above as well as other options that may become available in the future. Respectfully Submitted: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Bob L Johnson for No Yes Abs Denied ( ) thirty day continuance for Eddy x Received ( ) staff to renegotiate Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File A-111996-10 ACTION NO. ITEM NO. E- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Claim against the County of Roanoke for $500,000 by the estate of Thomas F. Faucher, Jr. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: On April 21, 1996, the automobile operated by Scott C. Allman collided with the automobile operated by Thomas F. Faucher, Jr. at the intersection of Plantation Road and Williamson Road, which resulted in the death of Mr. Faucher and two other people. Mr. Allman had been pursued by Roanoke County police officers, although at the time of the collision the pursuit had been terminated. BACKGROUND• On October 25, 1996, the County Attorney received a notice of claim against the County of Roanoke from Thomas F. Faucher, Administrator of the Estate of Thomas Frederick Faucher, Jr., for the wrongful death and any and all other civil remedies available to him under state and federal law. This claim alleges that this wrongful death occurred by reason of the negligence and actions of the County, its officers, agents or employees. This claim is for $500,000. This claim was submitted to the County by R. Andrew Davis, Esq. of Bedford, Virginia. Section 15.1-550 at sea, of the State Code prescribes the procedure for submitting claims to the board of supervisors. This notice of claim is subject to these provisions. Section 15.1-554 provides that no action shall be maintained by any person against the county upon a claim or demand until that person shall have first presented his claim to the board of supervisors. The claimant may appeal the disallowance of such claim to the circuit court of the county. A copy of this claim is attached to this report. This incident began on Sunday, April 21, 1996, at approximately 1:45 p.m. on State Route 220 south. After a lawful pursuit in accordance with County policy, and after this lawful 1 pursuit had been terminated, the fatal collision occurred at the intersection of Plantation Road and Williamson Road at approximately 2:06 p.m. Mr. Scott C. Allman was the driver of the automobile that collided with Mr. Faucher's automobile. Mr. Allman pled guilty to the offenses that arose from this incident, including manslaughter of the three people killed as a result of his actions, and was recently sentenced to prison. County police officers are trained on policy which seeks to balance protection of the public with the requirement to investigate violations of law and other suspicious activity. It is unfortunate that Mr. Allman continued his flight after the pursuit ended. The County is deeply sorry for this tragedy, but believes that Mr. Allman is solely responsible for the results of his actions, which form the basis of this claim. Further this office has reviewed reported case decisions on claims arising from automobile accidents resulting from police pursuits, and can report to the Board that the County's actions are consistent with those decisions absolving localities of civil damages liability for such accidents. The Board of Supervisors has been briefed in executive session with respect to the facts and circumstances of this matter. Based upon these facts and circumstances staff recommends that the Board disallow this claim. By denying this claim the claimant may pursue his remedies in court. FISCAL IMPACTS• Approval of the payment of this claim will require the appropriation of $500,000. It would also establish a precedent for the payment of claims from other parties claiming damages from this incident. STAFF RECOMMENDATION: It is recommended that the Board disallow this claim, and allow this claimant to proceed to court. Respectfully submitted, Paul M. Mahoney County Attorney Approved (X) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File ACTION Motion by: Bob L. Johnson to deny claim Paul M. Mahoney, County Attorney Mary H. Allen, Clerk to the Board John Cease, Chief of Police Bob Jernigan, Risk Management 3 r� VOTE No Yes Abs Eddy x Harrison - Johnson x Minnix x Nickens x Elmer C. Hodge Administrator for the County of Roanoke, Virginia 5204 Bernard Drive" Ci P. O. Box 29800 Roanoke, Virginia 24018-0798 Paul M. Mahoney Attorney for the County of Roanoke, Virginia 5204 Bernard Drive P. 0. Box 29800 Roanoke, Virginia 24018-0798 NOTICE OF CLAIM Thomas F. Faucher, Administrator of the Estate of Thomas Frederick Faucher, Jr., hereinafter referred to as claimant, residing at Route 6, Box 323, Bedford, Virginia, hereby gives notice of his claim against the County of Roanoke, Virginia, for the wrongful death and any and all other civil remedies available to him under state or federal law on behalf of Thomas Frederick Faucher, Jr., deceased, which occurred by reason of the negligence and actions of the said County of Roanoke, its agents, officers or employees, and further states as follows: On April 21, 1996, between approximately 1:30 p.m. and 2:06 p.m., one or more agents, employees and police officers for the City of Roanoke, Virginia, and Roanoke County, Virginia, were in pursuit at a high rate of speed of a 1987 Dodge automobile driven by Scott Carlton Allman northbound on Plantation Road in the City of Roanoke, Virginia. The employees of the County included Officers John McPhail and Timothy Miles. At the time and place aforesaid, Thomas Frederick Faucher, Jr., was operating a 1975 Chevrolet automobile southbound on Williamson Road in the City of Roanoke, Virginia. The R. ANDREW DAvis 1 AT mRNEY AT L Aw 8FDFofLD, viRaimA 24523 Ga 'E— d7 automobile driven by Scott Carlton Allman collided with the automobile driven by Thomas Frederick Faucher, Jr., thereby causing his death and as a result thereof Thomas Frederick Faucher, Jr., was killed in the collision. As a direct result of the actions of the County of Roanoke, Virginia, and the City of Roanoke, Virginia, and their agents, officers, or employees, the claimant hereby makes a claim against the County of Roanoke, Virginia, in the amount of $500,000.00. Respectfully submitted, Thomas F. Faucher, Administrator of the Estate of Thomas Frederick Faucher, Jr., deceased By: Of Counsel CERTIFICATE OF MAILING I, R. Andrew Davis, counsel for Thomas F. Faucher, Administrator of the Estate of Thomas Frederick Faucher, Jr., deceased, hereby certify that a true and correct copy of the foregoing Notice of Claim was mailed certified mail, return receipt requested, to Elmer C. Hodge, Administrator for the County of Roanoke, Virginia, P. O. Box 29800, Roanoke, Virginia 24018-0798, and Paul M. Mahoney, County Attorney for the County of Roanoke, Virginia, P. 0. Box 29800, Roanoke, Virginia 24018- 0798, this 21st day of October, 1996. ./I '/.� a, R. Andrew Davis R. ANDREW DAvis 2 ArroRNEY AT Law BEDFORD, VmamA 24523 R. Andrew Davis 307 West Main Street P. O. Box 923 Bedford, Virginia 24523 (540) 586-1992 Robert T. Wandrei 112 South Bridge Street P. O. Box 1008 Bedford, Virginia 24523 (540) 586-3151 R. ANDREw DAvis ATTORNEY AT LAW BEDFORD, VIRGMA 24523 rrr p1q.7P -� Lit i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 RESOLUTION 111196-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for November 19, 1996, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes - October 8, 1996, October 22, 1996 (Joint meeting with Salem City Council, October 22, 1996 (regular meeting), November 4, 1996 (Joint meeting with Roanoke City Council. 2. Request for acceptance of Valley Avenue and Pinkard Street into the Virginia Department of Transportation Secondary System. 3. Request for acceptance of Appletree Drive, Plantation Grove Lane and Dresden Lane into the Virginia Department of Transportation Secondary System. 4. Request for acceptance of Walton Lane into the Virginia Department of Transportation Secondary System. 5. Request for acceptance of extension of Christopher Drive into the Virginia Department of Transportation Secondary System. 6. Acceptance of Sanitary Sewer Facilities Serving Oechslin Subdivision. 7. Designation of agent for County of Roanoke to obtain Federal and State financial assistance for damages during Hurricane Fran on September 6, 1996. 1 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution absent Item 1, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Johnson to approve Item 1, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSTAIN: Supervisor Eddy A COPY TESTE: Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Diane D. Hyatt, Director, Finance Vincent Copenhaver, Chief Accountant 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 111996-1l.a REQUESTING ACCEPTANCE OF VALLEY AVENUE AND PINRARD STREET INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described below were established before July 1, 1986, and currently serve at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to §33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist. NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to §33.1-72.1(D), Code of Virginia: Name of Street: Valley Avenue Length: 0.05 miles. From: 0.02 miles SW of the intersection of SR 878 with SR 862. To: a turnaround, 0.07 miles SW of the intersection SR 878 with SR 862. Guaranteed Right -of -Way Width: 40 feet. Plat Recorded, Date: April 16, 1926, Plat Book 1, Page 363, in the Roanoke County Clerk's Office. Name of Street: Pinkard Street Length: 0.04 miles. From: the intersection of SR 878 & SR 877. To: a turnaround, 0.04 miles SW of the intersection SR 878 & SR 877. Guaranteed Right -of -Way Width: 40 feet. Plat Recorded, Date: April 16, 1926, Plat Book 1, Page 363, in the Roanoke County Clerk's Office. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements pursuant to §33.1-72.1(D), Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. 1 Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation 2 1741 70 p 48 ro : `32 4 485 'mj .e 7 6.22 Ac 101 5.88Ac(Cl Or • '/ 7 +� 59 0 \ �'9 p •° 00' f060 ' x 61 / - p �O.9 h� •• M C00 962 IS\ � 4 R�' / p 16 •2�s o J I7ai � A\ 17 6 i ` N/11*535 u f 37 p °44 22 ' �' S 4zu 23 /• 7 S g%0 p 24 /sp • b ` 6..5 l° 3 0 27 w' 12 „� 7 30 7; P. 4252 4.5OAc 101 2 7 2.38 Ac (C) 2.12 Ac %�2 t m �.. 4s5s 4 IPA o X20 ° • a 69\ " ' eve 06 4 y� e M // -y ' 445 .0 .n •• ° e 6� p 94541 10 A - PROPOSED ADDITION SHOWN IN GRAY I cemeleiy 1.03Ac DESCRIPTION: 1) Valley Avenue - From the intersection of Rt. 878, Booker Road, to .05 miles west of intersection. 2) Pinkard Street - From the intersection of Rt. 878, Booker Road, to .04 miles west of intersection. ' LENGTH: (1) .08 MILES (2) .04 MILES RIGHT OF WAY: (1) 40 FEET (2) 40 FEET ROADWAY WIDTH: (1) 18 FEET (2) 18 FEET SERVICE: (1) 3 HOMES (2) 5 HOMES ROANOKE COUNTY ENGINEERING & PROPOSED RURAL ADDITION INSPECTIONS DEPARTMENT ; E \ < « ■ � . \ § 7 .. I , E / LU � ) « $ c / ■ o \ . ! § © 2 �- � } k � \ } .. \ ) 7 � / \ � z £ C'4 / / / ) z e e ) a . \ .\ 7 E �R \ \ � E E � C'4 cn 2 00 m / c CO \ / K ® / c / \ ' \ \ ! \ _ ) 00 q /7/q § } \ \ 2 cn @ o S d — 7 \ ��-o o ■ ) ! § , 2§ 7 \ \ \ \ 7 7 k c< w \ ƒ \ ƒ \ ƒ \ itƒ } \ ƒ / ƒI CL 2 / / U. / / . � § H \ \ ' / ) 7 7 { / / \ � - z .• . 2 \ \ \ Z c � 7 .. I , E LU � ) } 0 . \ § ! § © 2 �- � } k \ } .. ) 7 / § � z £ C� Form SR -S (Rev. Z/1143) ScmndarY Roads Div. Use Only Date: NOVEMBER 20 1996 MOD Route NO: ? IV County ROANOKE _ Ef [ective D ate: SECONDARY ROADS DIY. IMag Distr: CAVE SPRING Report/Recommendation for Change in Secondary. System of State Highways Type and Authority for This Proposed Change ❑ Project Addition (Sec. 33.1-229) ❑ New Subdivision Street (Sac. 33.7-229) ❑ Discontinuance (Sec.33.1-150). ❑ Ruml Addition (CTB/RAP & Sec- 33.1-229) ❑ Abandonment (Sec. 33.1-151) ® •.Rural Addition (Sec. 33.1-72.1) ❑ Abandonment (Project ralocation, Sec. 33.1-155) ❑ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subd'tvisiori?roject No PINKARD COURT Street or Road Name VALLEY AVENUE & PINKARD STREET Length (Z, 05 & 0.04 (mites) Termini From: INTERSECTION OF 878 To: PROPOSED TURNAROUNDS Right of Way Width 4Q Ft. Date Recorded: 04/16/26 Deed Book 1 Page 363 Public Servioe Provided: 7 (Number of occupied units of varied ownership / explanation of qualifying service) Description of present section & condition: 14' GRAVEL ROAD ; PROPOSED 201 OF PAVEMENT WITH NUMEROUS DRAINAGE Describe work proposed &resulting section: IMPROVEIENTS and Source of Funding Estimated Cost of Proposed Improvment S S 75.704.00 ® 10o% VOOT Rural Addition Funds S ❑ 50% VDOT Rural Addition &S0% County General Funds 2($ )= 5 ❑ Cost Some by Speculative Interests and Secured by County Pert S ❑ Assessment or Contribution from AbuttingPro Owners S [3County Revenue Sharing Funds ❑ State Revenue Sharing Match (Fiscal Yaar ) S ❑ Other ( ) S Total Funding (must equal as cost of propcsed improvement) $ 75,704.00 Remarks: Recommendation ❑ Accept Abandon Discontinue Resident Engineer Date Secondary Roads Engineer Approved' District Administrator Date Commissioner Date Date THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 111996-11.b REQUESTING ACCEPTANCE OF APPLETREE DRIVE, PLANTATION GROVE LANE AND DRESDEN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation r well32 PROPOSED ADDITION SHOWN IN GRAY /__3 NORTH DESCRIPTION: 1) Appletree Drive - from intersection of Rt. 1220 (Huntridge Road) to intersection of Plantation Grove Lane. 2) Plantation Grove Lane - from .16 mi. NW of Appletree Drive to .17 mi. SE of Appletree Drive. 3) Dresden Lane - from intersection of Plantation Grove Lane to cul-de-sac. LENGTH: (1) .07 MILES (2) .33 MILES (3) .12 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET ROADWAY WIDTH: (1) 34 FEET (2) 34 FEET (3) 26 FEET SERVICE: (1) 0 HOMES (2) 31 HOMES (3) 9 HOMES ROANOKE COUNTY ACCEPTANCE OF APPLETREE DRIVE, PLANTATION GROVE ENGINEERING & LANE AND DRESDEN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SYSTEM INSPECTIONS DEPARTMENT c � U O c CD O E x U to Q R 3 m O E N a � d 0 0 U m CD m � E O R m C 0 N Q � q R W 0 a 0 CL s 0 O i d c H t H � to d `o F Q 72 z in a CC a � � c O a s •_ N L S 0 s v ES L G � u n Q < < s c Cl) u t o� N N Lf) z 0 U O O O O O O < z z z z m $ 0 O O 0' cn cn H H H H H H H H N in R� u 1 Lr1 L trl O U) O uo Cn z � > x x Ucn � ? 0 0 W 0 C 0 CL 0 O z z z z zo 0 zO 0 0 0 H H a a a a x a w a a a 6 0 0 0 0 0 s Ln Ln U') Ln Ln O O O NONN N N N N E cc N ce 0 N= N N En C Come Cc /] 1 0 La m a W m W 1 m ` Z m m m m Lo a a a a a a 0 a o O C cc 0 0 C14 N 0 C14 C14 M cn m 110ID Lo Com /] IzS 1.0O Z p O O O O 0 cd o o Z 0 m-4 r v v v � v C. & = E OW W 44- W 4-+ t- •� O < O cn O O N O O O c N L cV to � n •F Q •E Q U O C� F-+-1 M O c„'1 t— 0 7gp �r ^ O N '- -gd �m O O O O b H O b 0 0 b O C b C b O cc a FF b a FF b a a FF b c m a c Q LL. a r o 6, U- c r a li c r 6. ti o r d w o r 2L ti r d ti r d0 W ::a D > O O H H C 0 0 z J Q Q z z � S W W H W H W d i5 H H d C d W w w za Za a � a Z w ¢ a cam ca c O . N C7 r UCJ ~ Q Z G-3 o E Z D w S m `o r U- 0 a O a U U- ;7- V L LU U E n M Form SR -5 SECONDARY ROADS DIV. Date: NOVEMBER 20, 1996 County: ROANOKE Mag Distr. HOLLINS SccondarY Roads Div. Use On1Y Route No: Effective Date: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ❑ Project Addition (Sec. 33.1-229) ® New Subdivision Street (Sec. 33.1-229) ❑ Discontinuance (Sec. 33.1-150) ❑ Rural Addition (CTB/RAP & sec. 33.1-229) ❑ Abandonment (Sec. 33.1-151) ❑ -Rural Addition (Sec. 33.1-72.1) ❑ Abandonment (Project relocation, Sec. 33.1-155) ❑ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subdivision /Project No Street or Road Name Termini From: PLANTATION GROVE APPTETRFF DR., UT AUTATTON r:Rf1VF. LN. _ Length 0.52 (miles) DRESDEN LN. To: INTERSECTION OF SR 1085 & SR 1220 Right of Way.Width 50'_ Ft. Date Recorded: 5 / 12 /94 Deed Book 1 Page 129 Public Service Provided 40 (Number of occ%rpied units of varied ownership / explanation of qualifying service} Description of present section & condition: CURB AND GUTTER,W/SM-2A i Describe work proposed & resulting section_ Estimated Cost of Proposed Improvment S and Source of Funding ❑ 100% VDOT Rural Addition Funds S ❑ 50% VDOT Rural Addition & 50% County General Funds 2(5 5 ❑ Cost Bome by Speculative Interests and Secured by County S ❑ Assessment or Contribution from Abutting Propary Owners S ❑ County Revenue Sharing Funds 5 ❑ State Revenue Sharing Match (Fiscal Yaar ) 5 ❑ Other ( ) 5 Total Funding (must equal estimated cost of prcpcsad improvement) S —0— Remarks: Recommendation ❑ Accept ❑ Abandon ❑ Discontinue Resident Engineer Date Secondary Roads Engineer Date Approved: District Administrator Date Commissioner Date THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 111996-11.c REQUESTING ACCEPTANCE OF WALTON LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Eddy Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: &"& Q - Brenda J. frolton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Walton Lane - from the intersection of Rt. 1387 (Hickory Hill Drive) to cul-de-sac LENGTH: (1) .04 MILES RIGHT OF WAY: (1) 50 FEET ihprdt ROADWAY WIDTH: (1) 20 FEET �p({1 • ' SERVICE: (1) 5 HOMES ?gs 60.26 I Y 9 26.19 .. IT 62 17 43 Lane J Rt. 1386 a Fsi �Itp 119.31 6+ 'F 0 0 -4 3 / 0 .a 0w _ w � � 8 ROANOKE COUNTY ACCEPTANCE OF WALTON LANE INTO THE VIRGINIA ENGINEERING & DEPARTMENT OF TRANSPORTATION SYSTEM INSPECTIONS DEPARTMENT �A � ■ �\ § � � . . \ E B Q � 2 z m E o . § z qƒ . n /— /d � CE / • . f g / = t z \ ° cL cl . 2 . ) / \ _ - 2\_ ƒ 2 ] 2 2 ! ) � \ 7 bio } \ \cq ) k k� \ o ] ) ) ) { ) 2 § .. ) .. { \. \ \ is 9 ) E e i- a E a E e E e _ Z / E- a 3 m 2 j \ ; ) �\ � i 2 � I s � \ | & Form SR -5 %WMINIF SECONDARY ROADS DIV. County. ROANOKE Mag Distr. WINDSOR MILLS Secondary Roads Div. Use 0n1Y Route No: Effective Datc: Report/Recommendation for Change in Secondary System of State Highways Type and Auihority for This Proposed Change ❑ Project Addition (Sec. 33.1-229) ® Now Subdivision Street (Sec. 33.1-229) ❑ Discontinuance (Sec. 33.1-150) Sec. 33.1-151) ❑ Rural Addition (CTB/RAP & Sec- 33.1'229) ❑ Abandonment ( ❑ -Rural Addition (Sec. 33.1-72.1) ' ❑ Abandonment (Project relocation, Sec. 33.1-155) ❑ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subdivision/Project No : WALTON LANE EXTENSION Street or Road Name WALTON LANE Length 0.04 (miles)Termini From: INTERSECTION OF SR 1386 & SR 1387 To: 0.04 MI. ,...W. OF INTERSECTION Right of Way. Width 50' Ft. Date Recorded: 11 /30/96 Deed Book 18 Page 83 Public Service Provided: 5 (Number of occ•.rpied units of varied ownership /explanation of qualifying service) Description of present section & condition: Describe work proposed & resulting section. Estimated Cost of Proposed Improvment S ❑ 100% VDOT Rural Addition Funds and Source of Funding ❑ 5o% VOOT Rural Addition R 50% County General Funds 2(S )� ❑ Cost Bome by Speculative Interests and Secured by County ❑ Assessment or Contribution from Abutting Propery Owners ❑ County Revenue Sharing Funds ❑ State Revenue Sharing Match (Fiscal Yaar ) ❑ Other ( ) Total Funding (must equal as cost of proposed improvement) Remarks: Recommendation ❑ Accept C3 Abandon CD Discontinue S S -0- Resident Engineer Date Secondary Roads Engineer Date Approved: District Administrator Date Commissioner Date THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 111996-11.d REQUESTING ACCEPTANCE OF THE EXTENSION OF CHRISTOPHER DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ROANOKE COUNTY ACCEPTANCE OF THE EXTENSION OF CHRISTOPHER DRIVE ENGINEERING & INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM INSPECTIONS DEPARTMENT G t O N O O O < U L1 ,nCD z 0 z 8 H OH H o U W U W f- cn v] M W M H W H z H H W cn W � a a a H x � z N z Pi x O L) PL, U P ,c 3 d 4 CE 13 13 O in O i� }fin t:D 03 e Q � L Lr) v C C4 U j' w 0 0 0 �5 M < ^ N N Go n N 0 as 0 0 0 LLWW^^ 72 C4 4: C4 Q _ g Q _ L. C4 Q _ Q _ O: e D U IL F d O. ` LL 1.O e O_ LL H e 0. LL FO- e O. ` LL h0- Q G. LL FO- e d LL F b d V m c 3 `o .0 C co m H > H > xw' xa a Z N (7 R N m ti H d O z A-111996-11. e ACTION # ITEM NUMBER 1" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Oechslin Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Oechslin Subdivision, Doug Dalton, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Oechslin Subdivision, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $4,200.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Oechslin subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: �i j AN %kffl. I Gary .ob_ Utility Director Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge County Administrator ACTION Motion by: H Odell Minnix to approve cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney THIS CHATTEL DEED, made this 2�r day of 19q(q by and between: Do"c- N ro n1 and hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the 'Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled CF-dA*L+,1J -'5u8).., made by LLttl-� on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19_. WITNESS THE FOLLOWING signatures and seals: Developer: By: (SEAL) As: State of- i i2 ; n t County/City of: 16& 4 ' ' d o P�, to wit: The foregoing instrument was acknowledged before me this: day of 6, rz— 19 , By: c c J and Duly � thorized officer Title on behalf of r,� Notary Public My Commission expires: 19�2- r/ L 264 -2666 Approved as to form: Board of Supervisors 'of Roanoke County, Virginia County Attorney State of. By (SEAL) Elmer C. Hodge County Administrator County/City of: , to wit: The foregoing instrument was acknowledged before me this: , day of , 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: bar y 106gT of S,/ ,q Boa flERITA6E Py 9 T fJU/LAERs� L0, PG. 338 TRACT 2 JAMES 4. a XANGYE E. WNITf Qw. PA 11 PG. 2 2 \\ NEW 51NGlF 1• k q 4, I /uhf/ NORTH METER /DY OANOKC COUNT' / ' TRW JA � TRACT /,o / < �\ rc o Cn til m C � ti New 66mH Cf/Y WIRE1 N01E13)/tl' To' 13.WACNU7 I/��� gPRUtf i'OAK, TOxTRAGT/q TERAG v 3"bPRUti--�-- 0 5•S'E (5EE N07F Jl '�•= t�No ;a —'D powER PDGF N 11 v�� � �•V � . 191 R06X Ditty s �xls�gs14- q PLAN GAV, : 1" • 50' ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF OESCHLIN SEWER EXTENSION A -111996-11.f ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Designation of agent for County of Roanoke to obtain Federal and State financial assistance for damages during Hurricane Fran on September 6, 1996 COUNTY ADMINISTRATOR'S COMMENTS: our damages are approximately $38,000 and come from the Parks & Recreation Department, Solid Waste, Police, and Fire & Rescue. We want to recover as much as we can. Recommend approval. SUMMARY OF INFORMATION: The Federal Emergency Agency requires that an individual or individuals be authorized by the Board of Supervisors to act as their agent(s) to provide the State and Federal Emergency Management Agency (FEMA) with the necessary financial information to obtain reimbursement for damage to Roanoke County during the recent hurricane. RECOMMENDATION• Staff recommends that Chief Accountant Vincent Copenhaver be designated as Roanoke County's Agent for matters pertaining to the Hurricane Fran on September 6, 1996. Approved Ox) Denied ( ) Received ( ) Referred ( ) To ( ) IL XC7� Elmer C. Hodge County Administrator ACTIOA Motion Odell Minnix nation. cc: File Diane Hyatt, Director, Finance Vincent Copenhaver, Chief Accountant VOTE No Yes Abs Eddy X Harrison X Johnson X Minnix X Nickens X DESIGNATION OF APPLICANT'S AGENT — RESOLUTION BE IT RESOLVED BY Board of Supervisors OF Roanoke County, Virginia (Governing Body) (Public Entity) THAT Vincent Copenhaver, Chief Accountant * (Name of Incumbent) (Official Position) * (Name of Incumbent) OR , Governor's Authorized Representative, is hereby authorized to execute for and in behalf of County of Roanoke , a public entity established under the laws of the State of Virginia this application and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance under the Disaster Relief Act (Public Law 288, 93rd Congress) or otherwise available from the President's Disaster Relief Fund. THAT County of Roanoke , a public entity established under the laws of the State of Virginia , hereby authorizes its agent to provide to the State and to the Federal Emergency Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurances and agreements printed on the reverse side hereof. Passed and approved this _ ,n 19th „, day o jiovember , 19 96 (Name arW Trfle) / Elmer C. Hodge, County Administrator (Name and Title) (Name and Title) CERTIFICATION I, Brenda J. Holton , duly appointed and Deputy Clerk (Title) of Roanoke County Board of Supervisors , do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Board of Supervisorqf County of Roanoke (Governing Body) (Public Entity) on the 19th day of November 19 96 + Date: November 19, 1996 _Deputy Clerk to the Board (Official Position) mffi WrRW 1 NOW- WEV!,� A *Name of incumbent need not be provided in those cases where the governing body of the public entity desires to authorize any incumbent of the designated official position to represent it. FEMA Form 90-63, MAR 81 AT A JOINT MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, AND ROANOKE CITY COUNCIL, HELD AT 17 CAMPBELL COURT ON TUESDAY, NOVEMBER 19, 1996 RESOLUTION 111996-12 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 4�� 1,4� Brenda J.Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 19, 1996 RESOLUTION 111996-13 PURSUANT TO TITLE 25 AND SECTIONS 15.1-236 AND 15.1-238 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED), AUTHORIZING THE ACQUISITION OF A 1-ACRE PARCEL OF LAND FROM RANDOLPH H. VEST, JR., AND LINDA C. VEST FOR THE COUNTRY FARM ROAD IMPROVEMENT PROJECT BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Country Farm Road Improvement Project, including turn lanes, road widening, road improvements, and extension of Country Farm Road to intersect with Garman Road, and facilities related thereto, is hereby approved in connection with a project in the Glenvar area and to provide a safer and more usable roadway for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide an improved access to and from Route 11/460 for the property owners along Country Farm Road and Garman Road and the general public. 3. That acquisition of a certain parcel of land, consisting of 1.00 acre and located at the intersection of Route 11/460 and the existing Country Farm Road, is necessary for construction of the turn lanes, road widening, road improvements, and related facilities for Country Farm Road. 4. That the parcel of land required for this project is owned by Randolph H. Vest, Jr. and Linda C. Vest and is identified by the following legal description: All that certain lot or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba Magisterial District of Roanoke County, Virginia, and being more particularly described as follows: BEGINNING at a point on the southerly side of U. S. Route No. 11, at the intersection of the southerly side of said Route 11 and the eastern side of Virginia Secondary Route No. 858; thence along the southerly side of U. S.Route No. 11, N. 62030' E. 160.00 feet to an iron pin set; thence with a division line through the remaining property of L. D. Hill Company, Inc. (D.B. 1281, pg. 1471) , S. 270 30' E. 272.25 feet to an iron pin set; thence with another division line through the aforesaid property of L. D. Hill Company, Inc. S. 620 30' E. 160.00 feet to an iron pin set; thence the eastern line of Virginia Secondary Route No. 858, N. 270 30' W. 272.5 feet to an iron pin, being the point and place of BEGINNING, and containing 1.00 acre, as shown on plat entitled 'Plat of Survey Land Being Conveyed To John D. Mayhew & Ocie L. Mayhew' dated May 22, 1990, prepared by C. E. Lacy, Jr., Certified Land Surveyor, said plat being recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1324, page 421, a copy of which is attached hereto as Exhibit A. Said parcel of land is designated on the Roanoke County Land Records as Tax Map No. 55.03-3-1.1. This being all of the same property conveyed to Randolph.H. Vest, Jr., and Linda C. Vest, husband and wife, by deed dated April 23, 1996, from John D. Mayhew and Ocie L. Mayhew, of record in the aforesaid Clerk's Office in Deed Book 1505, page 577. 5. That the fair market value of the property is $40,000.00. The sum of $45,000.00 has been offered and is hereby re -offered to the property owners for purchase of fee simple, marketable title to the above-described parcel by the Board of Supervisors of Roanoke County, Virginia. 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said road improvements in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above- described property as provided by law. 2 7. That a certified copy of this resolution, to be sent by certified mail to Randolph H. Vest, Jr., and Linda C. Vest on or before November 221 1996, shall constitute notice to said property owners of the offer to purchase as set forth above and the intent to enter upon and take possession of said property to commence construction, as provided for in Section 15.1-238 of the Code of Virginia, 1950 (as amended). 8. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et seq., of the Code of Virginia, 1950, (as amended), and Sections 15.1-236 and 15.1-238, all as made and provided by law. 9. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 10. That this resolution shall be effective on the date of its adoption and the property owners shall have thirty days from said date within which to contest this taking and immediate right of entry as provided in Section 15.1-238.B. and D. of the Code of Virginia, 1950 (as amended). On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3 A COPY TESTE: 46 0, �0 '� kj � Brenda J. 44olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Director, Econ Dev Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 i jo U U 4 L 1' EXHIBIT A NO v. s RTE. )Vo. i� o It � . LEE f%yHwAy —�-- �,P/Nfe,u�tp LAND 464V&f 4b VYErEO /.000 Ac.QE PLAT of sa ve y LANO Bel bdlt/ErED jb cfD�N MA ffEkJ 1 �jE G . MA vlleid CArAwaA M�/sTE�/,oc ads Ric1' �� Rcw�voKe C�w,v Ty V ff my Z2,�io •4CAC�i/r��. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE 111996-14 GRANTING A SPECIAL USE PERMIT TO NORFOLK SOUTHERN RAILWAY TO REPLACE AN EXISTING COMMUNICATIONS TOWER LOCATED APPROXIMATELY 1.75 MILES FROM THE INTERSECTION OF HONEYSUCKLE ROAD AND POOR MOUNTAIN ROAD (TAX MAP NO. 93.00-1-44), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Norfolk Southern Railway has filed a petition to replace an existing communications tower on property owned by James L. Woltz and located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road (Tax Map No. 93.00-1-44) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 4, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 22, 1996; the second reading and public hearing on this matter was held on November 19, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Norfolk Southern Railway to replace an existing communications tower on property owned by James L. Woltz and located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road (Tax Map No. 93.00-1-44) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: 1) The height of the tower is limited to 170 feet. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Ho ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 1 NORTH =1 _ DEPA.RTZ-= OF PUNNINtG PETITICNER NORFOLK SOUTHERN RAILWAY Ai\TD ZONING TAX MAP NUMBER(S): 33.00-1-44 ;� •. REQUEST: SPECIAL USE PERMIT BROADCASTING TOWER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 DENIAL OF ORDINANCE 111996-15 GRANTING A SPECIAL USE PERMIT TO OHIO STATE CELLULAR PHONE CO., INC. TO CONSTRUCT A COMMUNICATIONS TOWER AND BUILDING LOCATED AT THE INTERSECTION OF ROUTE 311 AND NEWPORT ROAD (TAX MAP NO. 13.00-1-55), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Ohio State Cellular Phone Co., Inc. has filed a petition to construct a communications tower and building on property owned by Buddy E. Garman and located at the intersection of Route 311 and Newport Road (Tax Map No. 13.00-1-55) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 41 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 22, 1996; the second reading and public hearing on this matter was held on November 19, 1996.. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Harrison to deny the Special Use Permit and attach a Statement of Fact and Conclusions to support the denial, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney PETITION: Ohio State Cellular Phone Co. FILE NO.: 32-11/96 1. The tower is proposed in the Catawba Valley area of Roanoke County. This Valley is highly valued by its residents and the residents of the County for its unique rural qualities. The Catawba Valley is also the only place in the nation where the Appalachian Trail, National Forest, Virginia Scenic Byway, and the Bicentennial Bicycle Trail intersect. 2. The proposed site is adjacent to an area determined to be eligible for listing on the Virginia and the National Register of Historic Places as a Rural Historic District. 3. The proposed tower site adjoins property of the U.S. Forest Service upon which the Appalachian Trail is located. This trail ascends Cove Mountain after crossing Newport Road and leads to Dragon's Tooth, a popular local attraction, lookout and technical climbing site on the southern end of Cove Mountain. The Appalachian Trail is designated a National Scenic Trail and runs approximately 2,000 miles from Maine to Georgia. 3. The proposed tower, if erected as proposed, would be visible from the Appalachian Trail for a distance of at least 200 yards as one begins the assent of Cove Mountain. 4. The proposed tower is located on property which fronts on Virginia Route 311. Route 311 from Hanging Rock to Covington (via Route 159) in Allegheny County has been designated by the Virginia Department of Transportation as a Scenic Byway. This designation is awarded to highway corridors that bypass major roads and offer the traveler a diversity of visual experiences including significant natural, historical and cultural resources. While the Scenic Byway designation is largely symbolic, the corridor is identified on the Official State Highway Map as an encouragement for tourists to seek out these routes and to boost local pride and identity. 5. The proposed tower, if constructed, would be visible for a distance of one to one and a half miles from the highway, designated by VDOT as a Scenic Byway diminishing the scenic quality of the corridor and reducing the Scenic Byway's potential as a draw for tourism in this region of the County and a November 19, 1996 boost in the County's economic development. 6. According to the applicant's comments at the Planning Commission public hearing, Mr Maty stated that they have just signed a contract with American Electric Power (AEP) to attempt to use their communication and power line towers on which to mount cellular antennas. This cooperative agreement would eliminate the siting of unnecessary towers, since towers are very expensive. He also stated that in order to use AEP's towers, they would need to identify their future needs and compare them with AEP's existing facilities. This comparison might take two years while the proposed tower would be constructed upon approval. 7. The applicant's own comments would indicate that the recent contract with AEP would create alternative locations for cellular antennae in the Catawba Valley without requiring the proposed tower. These options should be fully explored before a 190 foot tower structure is erected in the proposed location. 8. Further, additional comments by the applicant's agent, Mr. Chuck Riley, implied that only two sites, the Catawba Hospital property and the proposed site, were fully evaluated for the location of a cellular tower. 9. The site is located in the Rural Preserve land use category. The policies that apply in this area do not address communications/broadcasting towers. However, the policies are generally supportive of preserving the rural character and minimizing land use changes that would detract from roads designated as scenic byways. While not officially part of the Comprehensive Pian, preliminary studies have pointed to an increased awareness and concern with the quality of the County's visual resources and the need to protect critical view sheds. 2 November 19, 1996 0-6 >d• AL�t±ORE57 G'��- l.�^,h •~•' /,-.�oa.uc cwi�n r * Po zm res 1 (! r car' Craig— county _ ------------ __ ROOf10k6 �• Afta e M k. ie AG3 i 51.72 Ac ro aco-r20 1"•400' I - `air F� a m-1-20 :•• ao.+.... r i. o O aG3 p i A/0 310-I'20 • 3439 Ac AG --3 [•4Cp' .. \ .a&--3 '• �� \ 4 h b 176 /� A 200 x >o J7" Z2 >,. ,>~� - l x 3 4.04 Lo 4 � x 6.29 6 4. c x.62 ~14 29 1329 \ p 4p¢ x x S7 531 )T$ex .472.0 8 6 3.95 ' 9 f 116.02 x V.S.1 �< 29 3 � ass x 60329 AG -3 A 3S� 52 uz U6 %• Ssox 13 u... n... �� sr -19 x /t S Ed" 15 b ' ou� 4]8 Ac 163 166.24 223.72 SLI � ? 7.sia+M xrrx 14 .cz e us+ r7 •� rIJ iai uuwv s+•... r 22 6029 201 • lase A4 tc1 � 00 rt DEPART= OF PLA.NNIi�'G AND ZONING OHIO STATE CELLULAR PHONE CO, SPECIAL USE.PERMIT TAX MAP 13.Q0=1-55 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19,1996 ORDINANCE 111996-16 GRANTING A SPECIAL USE PERMIT TO D. JEFFRY PARKHILL OF HUGHES ASSOCIATES ARCHITECTS, AGENT FOR THE SALEM CHURCH OF GOD TO CONSTRUCT A RELIGIOUS ASSEMBLY FACILITY LOCATED ON EDGEBROOR ROAD, 0.33 MILE WEST OF THOMPSON MEMORIAL DRIVE (TAX MAP NO. 35.04-2-54), CATAWBA MAGISTERIAL DISTRICT WHEREAS, D. Jeffry Parkhill of Hughes Associates Architects, PC, Agent for Salem Church of God, has filed a petition to construct a religious assembly facility on property owned by Winton Shelor, et als. located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive (Tax Map No. 35.04-2-54) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on September 3, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on September 24, 1996; the second reading and public hearing on this matter was held on November 19, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to D. Jeffry Parkhill of Hughes Associates Architects, PC, Agent for Salem Church of God to construct a religious assembly facility on property owned by Winton Shelor, et als. located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive (Tax Map No. 35.04-2-54) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1) Proposed I-81 right of way shall be reserved as shown on the concept plan dated 10/15/96. 2) The total building footprint shall not exceed 50,000 square feet. 3) The site shall be developed in general conformance with the submitted concept plan for Salem Church of God, prepared by Hughes Associates, Architects, dated July 16, 1996, and revised October 15, 1996. 4) A 25 foot buffer yard shall be reserved along the Edgebrook Road property line, and along all other property lines adjacent to R-1 zoning districts. No grading or disturbance of vegetation shall be allowed within these required buffer yards, with the exception that a single entrance as shown on the concept plan shall be allowed to be constructed from Edgebrook Road. Type E Option 2 landscape screening shall be installed, within all buffer yards to sustain, supplement, and enhance the existing vegetation for the purpose of buffering and protecting surrounding properties. On motion of Supervisor Nickens to adopt the ordinance with the addition of Conditions #3 and #4, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens NAYS: Supervisor Harrison, Johnson A COPY TESTE: Brenda J. HcAton, Deputy Clerk cc: File Roanoke County Board of Supervisors Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 I 9.01Ac(C) a.. CA 45 7.13 Ac 6s Q46Ac DEPARTMENT OF PLA NNIN.G SALEM CHURCH OF G 0 D I W.- AND ZONING SPECIAL USE PERMIT •35.04-2-54 D /Q A e Y / 0 1 / 1 (D) ,LOOAc t192 Ac/ td o i i 3 L DEPARTMENT OF PLA NNIN.G SALEM CHURCH OF G 0 D I W.- AND ZONING SPECIAL USE PERMIT •35.04-2-54 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE 111996-17 VACATING AND CLOSING A 50 -FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS PETTIT AVENUE LOCATED NORTH OF THE INTERSECTION OF BELLE HAVEN ROAD (ROUTE 5057) AND PETTIT AVENUE FOR APPROXIMATELY 400 FEET IN LENGTH, AS RECORDED IN PLAT BOOR 3, PAGE 98, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, William L. and Margaret D. Brogan (Lot 1, Block 5, Belle Haven), Robert A. English (Lot 8, Block 5, Belle Haven, and Tract "C" Green Ridge), Garland Sheets (Lot 9, Block 5, Belle Haven), and William J. and Betty D. Watson (Lot 8, Block 3, Belle Haven), the petitioners, are owners of the above -referenced properties as shown on the attached map prepared by the Roanoke County Engineering and Inspections Department; and WHEREAS, said lots are adjacent to an unimproved section of Pettit Avenue between Belle Haven Road and the property of Robert A. English and Garland E. Sheets; and WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Pettit Avenue located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057), measuring 50' feet in width and approximately 400' in length, said right-of-way having been created and shown on the Map of Belle Haven record as aforesaid in Plat Book 3 at page 98; and WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption 1 of an ordinance by the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on October 8, 1996; and the public hearing and second reading of this ordinance was held on November 19, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of a right-of-way, situate in the Hollins Magisterial District and referred to as Pettit Avenue, being 50 feet in width and extending approximately 400 feet in length, located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057) as shown on the Map of Belle Haven recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 3 at page 98, be, and hereby is, vacated to the extent that any public or County interest may exist, pursuant to Section 15.1- 482(b) of the 1950 Code of Virginia, as amended, subject to the following conditions: (a) That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners; and (b) That a 15' public utility easement is hereby retained and reserved as shown on the attached plat prepared by the Roanoke County Engineering & Inspections Department, together with the right to provide maintenance to any existing public utility facilities located within the 15' easement area, and together with the right of ingress and egress thereto from a public road; and (c) That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and the petitioners shall comply with the Roanoke County Subdivision Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations, and requirements, including 2 recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance along with the attached plat prepared by Roanoke County with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinance in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 Rj gt t VICINITY MAP, PROPERTY OF ROBERT A. ENGLISH TAX MAP 26.08-3-3 TR -C -GREEN RIDGE 2 S 44 PROPERTY OF W. J. JR, & BETTY D. WATSON TAX MAP 25.08-3-13 LO 8 ELK 3 BELLE HAVEN RIGHT—OF—WAY TO BE VACATED & TO REVERT BACK TO ADJACENT PROPERTY OWNERS — 15' PUE TO BE RETAINED — V PROPERTY OF GARLAND E. & EUNICE C. SHEETS TAX MAP 26.08-3-12 LO 9 ELK 5 BELLE HAVEN PROPERTY OF ROBERT A. ENGLISH TAX MAP 26.12-1-2 LO 8 ELK 5 BELLE HAVEN PROPERTY OF WILLIAM L & MARGARETH BROGAN TAX MAP 26.12-1-9 LO 1 ELK 5 BELLE HAVEN 75.00 BELLE HAVEN RD. RT. 5057 Ld > r1- 1— Li d ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT NORTH REQUEST TO VACATE A 50 FT. UNIMPROVED RIGHT -OF WAY REFERRED TO AS PETTIT AVENUE. G. \CAO A-111996-18 ACTION NO. ITEM NO. " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Authorization to pay $14,015.45 to Earth Environmental Consultants, Inc. for Organophosphates and Carbamate Investigation of Roanoke County Courthouse and Roanoke County Administration Center County staff hired Earth Environmental Consultants, Inc. to conduct an organophosphates and carbamate investigation at the Roanoke County Administration Center and the Roanoke County Courthouse on an emergency basis. The invoice for this investigation totals $14,015.45. County staff believes that this investigation is one step in providing a "reasonable accommodation" to individuals with disabilities as required under the Federal Americans with Disabilities Act ("ADA"). Approximately 16 months ago, two individuals notified the County of a pending civil lawsuit in Roanoke County arising out of an automobile accident. The County is not a party to this litigation. These individuals informed the County that they were subject to multiple chemical sensitivity and as such alleged that they were disabled under the provisions of the ADA. Specifically, this disability was primarily triggered by exposure to organophosphates and carbamate pesticides. These individuals demanded that the County provide them with a safe environment for their civil litigation. These pesticides had routinely been applied in the Courthouse and other County facilities by the County's contract exterminator. As of October 1, 1995, the County ceased the application of these pesticides. County staff has endeavored to find other suitable facilities in the Roanoke Valley that have not been subject to these pesticide applications. Since these chemicals are generally present in many pesticides, other facilities have been subject to these pesticide 1 applications, and are therefore unsuitable for purposes of this civil litigation. Having exhausted all other reasonable alternatives, and with the trial date scheduled for the first week in November, County staff retained Earth Environmental Consultants, Inc. to conduct an organophosphates and carbamate investigation at the County Courthouse and Roanoke County Administration Center on an emergency basis. The last application of these pesticides at the County buildings was in June of 1995. The substance used was Dursban, which is a trade name for the organophosphate compound. No past usage of carbamate pesticides could be identified. County staff believe that scientific testing for the presence of these pesticides would provide the County with accurate information to report both to the Court and these individuals for the purpose of determining whether or not these facilities were a safe environment for this purpose. The ADA was adopted by Congress in 1990. It established freedom from discrimination for most Americans afflicted with a disability. The concept of reasonable accommodation is incorporated into the ADA and failure to make a reasonable accommodation is a specific type of discrimination outlawed by this Act. The Act also addresses "program accessibility" (any service program or activity conducted by a public entity). In October of 1996, Earth Environmental Consultants, Inc. conducted an investigation into the toxicology of these products in the Roanoke County Administration Center and County Courthouse. The only detection of a suspect chemical was contained in very small amounts in a sample from the women's restroom on the first floor in the RCAC. No other organophosphates or carbamate chemicals were identified above the detection levels shown in the laboratory data report. Samples were collected in the forms of wipes and washes; wipes were used to sample smooth surfaces in all areas of concern, washes were used to sample carpet and upholstery in all areas of concern. The report concludes "the data presented here does not suggest that target chemicals absolutely do not exist; however, the environment which has been tested at this time is likely safe for sensitized individuals to enter. It is very likely that the environment that has been tested is itself safer than the possibly contaminated public that will attend the proceedings." The invoice for this investigation is in a total amount due of $14,015.45. The trial was postponed at the last moment, and has not yet 2 been rescheduled. County staff anticipates additional laboratory testing prior to this date. In addition, County staff is still exploring the possibility of other suitable facilities for these proceedings. The payment of the sum of $14,015.45 from the General Fund. Additional expenditures may be required in the future. It is recommended that the $14,015.45 to Earth Environmental of Supervisors Contingency Fund. Respectfully submitted, John M. Chambliss, Jr. Assistant County Administrator Approved (X) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Board authorize the payment of Consultants, Inc. from the Board QII�A 1w, Paul M. Mahoney County Attorney ACTION Motion by: Harry C. Nickens to approve payment VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x Paul M. Mahoney, County Attorney John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance C\OFFICE\ WPW IN\ W PDOCS\AGENDA\ GENERAL\ EARTH.IN V 3 `{ CONSULTANTS, INC. fi+!;Mr °Jo'hn M. Chambliss, Jr. Assistant County Administrator z ,'Roanoke County k PO Box 29800 G ` Roanoke, �A 24018-0798 t y' - - - ,{ ry fit \r � �•'v. f t 001-"Jnv0;e �cc fid'y'j ray n � P7Dearl MrChamb is Citi' , �t',>' c )pr�'� t� uF't5' kynsYx NO l rr— s•'$. N •'�, i - - rt.i °-'� n z �'�xc -'r• 3"it��`��sr'�ti�r -� F ."� ,�-.y��t -�'a� '� '• ;�' Two copies of the Organosphates and Carbamate Investigation report for the Roanoke Co. r nAdministration Biutdmg and Courthouse u1 Roanoke, VA were hand delivered to your office ..: r Pte' v€i`r j` on Ocfober 31, 1996 The inyoice for the preparation of this report is enclosed. +�igtarrkzs �� `� Mr Robert Martin asked meto"remind you that in the event future sampling of this nature is rte y needed, the cost would be considerably higher In`quotirig the prices for this sampling, the rt"S laboratory misquoted by abou%z the cost but agreed to hold'to this pricing since everything r 4 ,was ahead m the works a , A y� )� We appreciate the opporturtyto have worked with you on this project.. Please let us know of service to you`in"the future {.. Yeti 5ti . ..� t ��•'�mCerely I°�y� s��,�"���,;fi.t��a, - �ca. � - , n, n. f . � - .O ices anagen 3ry�,5' z - �Sr r 4x�rr, iPyt;',lri J' 234 234 Franidin Street Rocky Mount VA 24151 540-483-5975 ♦ 800-483-3732 Fax 540-483-2221 E N V I RONMENTAL CONSUUTANTS. INC. r `} r � �':Mr�John M `Chambliss, Jr. Assistant County Ardministrator Roanoke�Couny,r�rtr w�jPOBoxTe 29800 Roanoke ��A 11-2,4018 . 0 98 er ovens tn,. atf� ME, 4�aIJIIWOICE tti y~. PROJECT # RCRO, 001 Organophosphates and Carbamate Investigation F iY Y ,',,.Includes site visit, sample collection, supplies, phone calls, consulting fees, review of data, report pre aration 2,837.45 �,r•°nZ .,,fir'' t '. � o;�Y .S 1' t; �r Sample analysis as follows r ' w Organophosphate/Carbamates r_ Y«>ti z 27 samples @ $ 414.00 each (Includes Rush Fee) 11.178.00 J,(r.{j�}afk k'F 5',yC f,•.t1 y`1 l�hb' 7 F� 1 rY 3 Sf �"F(a' f'�z•7r�� - . ,r,�,'� . Total Balance Due $14,015.45 erms• et'' a �J� < , �sa �f I'd tai' y ky4 j.,a You 03'�`rP����'. 01.1. ZJklir. - Y f ' 234 Franldin Street Rocky Mount, VA 24151' 540.483-5975 0 800483-3732 ' Fax 540483.2221