HomeMy WebLinkAbout12/3/1996 - Adopted Board RecordsA-120396-1
ACTION #
ITEM NUMBER. 4F—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: December 3, 1996
SUBJECT: Request for Funding to Replace Missing Welcome Signs
COUNTY ADMINISTRATOR'S COMMENTS:��
BACKGROUND INFORMATION: In 1990, redwood welcome signs were installed at
various major entrances to the County. The signs feature the Roanoke County seal in full
color, along with the All America City emblem. Since that time, some of the signs have
needed replacement, due to automobile accidents and theft. While motorists' insurance
companies have paid for the replacement in some instances, the County has replaced signs
which were missing for other reasons. The bid specifications for these signs has also been
changed to specify "vandal -proof' bolts, which has helped to reduce loss through theft.
Because the County is self-insured, replacement of signs is dependent on funding from
the Board of Supervisors.
SUMMARY OF INFORMATION: Currently, three of these welcome signs are missing,
and one has been defaced and needs replacement. The missing signs are from the
following locations:
o Rte. 11 at the Botetourt County line, near Hollins College (This sign has
already been replaced once, due to an automobile accident. The driver's
insurance company paid for the new sign.)
0 Rte. 419 at I-81 at the Salem/Roanoke County boundary
E-/
o Rte. 460/11 West, at the Montgomery County line
The sign which has been defaced is located on Rte. 221, at the entrance from Floyd
County.
In implementing the recent beautification project approved by the Board of
Supervisors, staff has taken advantage of these signs and used them as focal points for the
plantings. An example of this is on Rte. 419, in front of Atlantic Mutual Insurance
Company. The signs serve as visual reminders to Valley residents and welcome visitors
to the County. Currently, the poles are still in place at the three locations, which is
unattractive and amplifies the fact that the signs are missing. Because the poles are set
in concrete, they are difficult and expensive to remove.
FISCAL IMPACT: The cost of replacement is $1,000 per sign, or $4,000 to replace those
outlined above. Money is available in the Board Contingency Account for this purpose.
ALTERNATIVES:
1. Approve the request for funding in the amount of $4,000 from the Board
Contingency Account to replace the three missing signs and the one which has
been vandalized.
2. Do not authorize funding at this time.
RECOMMENDATION:
Staff recommends Alternative 1. These signs have been a source of pride for the
County since installation, and along with the beautification project, improve the appearance
of our roadways.
Anne Marie Green, APR
Director, Community Relations
&�� )4v
Elmer C. Hodge
County Administrator
cc: File
Anne Marie Green, Director, Community Relations
Diane D. Hyatt, Director, Finance
VOTE
Yes Abs
x
x
x
x
x
ACTION
Approved
(x) Motion
by:
H. Odell Minnix
to No
Denied
( ) approve
replacing
signs amended Eddy
Received
( ) by Harry
C.
Nickens that $4,000
Harrison
Referred
( ) funding
come from existing
Johnson
To
( ) budget
and
not Board ContingencyMinnix
Fund
Nickens
cc: File
Anne Marie Green, Director, Community Relations
Diane D. Hyatt, Director, Finance
VOTE
Yes Abs
x
x
x
x
x
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, DECEMBER 3, 1996
RESOLUTION 120396-2 ADOPTING LEGISLATIVE
PROGRAM FOR THE 1997 SESSION OF THE VIRGINIA
GENERAL ASSEMBLY AND PETITIONING THE GENERAL
ASSEMBLY FAVORABLY TO CONSIDER THE TOPICS AND
ISSUES ADDRESSED HEREIN
WHEREAS the Board of Supervisors of Roanoke County, Virginia,
has identified major legislative issues of state-wide concern to be
considered by the 1997 session of the Virginia General Assembly;
and
WHEREAS, the Board has recommended these issues to its state-
wide organization, the Virginia Association of Counties, for
consideration in the adoption of its legislative program; and
WHEREAS, the Board adopts this resolution as part of the
Legislative Program of Roanoke County for the 1997 session of the
Virginia General Assembly.
NOW, THEREFORE, be it resolved by the Board of Supervisors of
Roanoke County, Virginia, that the following legislative proposals
are submitted to the 1997 Virginia General Assembly for its
favorable consideration and adoption.
I.
A. Education. Realizing that public education is the
foundation of American democracy and the cornerstone of our future
economic well being, the County urges the General Assembly to
consider favorably the following actions.
1) The Constitution of the Commonwealth of Virginia
should be amended to provide that elected school boards may be
granted the authority and responsibility for taxation to support
1
public education.
2) The General Assembly should enhance funding for
public education, including increasing the funds available to the
Literary Fund for local school capital construction or renovation
projects.
3) Local school divisions should be authorized to
establish opening dates for school.
4) Disparity funding should be based not only upon the
number of students eligible for free or reduced fee lunches, but
also upon the locality's local tax effort in support of education.
Disparity funding should be based upon the composite index (which
measures a locality's relative fiscal ability to provide its share
of the cost of a local school system that meets the standards of
quality) and the locality's local effort in support of that school
system.
B. Roanoke County supports legislation amending the
heart/lung/cancer presumption statute for Workers' Compensation to
restore balance to the rebuttal process. Compensability shall be
determined by establishing whether work or non -work related risk
factors (life-style choices such as smoking, poor nutritional
habits, lack of exercise, or obesity, or non -work related stress
and familial history) are more likely the primary cause of the
medical condition. In addition, Roanoke County opposes any further
expansion of this statute.
C. Roanoke County supports legislation relieving local
governments of the responsibility of meeting recycling rates on all
wastes collected by private haulers and diverted from waste
6.
disposal facilities identified to receive such wastes as set out in
the local solid waste management plan. This legislation should
also require that private haulers diverting such wastes be held
accountable and responsible to meeting the same recycling rates and
requirements as the local governments.
Section 10.1-1411 imposes a 25% recycling mandate on local
governments. The 1995 session of the General Assembly adopted the
Waste Hauler Displacement Bill which severely limited the ability
of local governments to regulate the flow of waste. This proposal
would relieve local governments of the responsibility of meeting
this recycling mandate on all wastes collected by private haulers.
It would also require that private haulers be subject to the same
recycling mandates as local governments.
D. Roanoke County supports additional new construction and
maintenance funding for the Virginia Department of Transportation
for secondary and primary roads. Additional funding for new
construction projects will address critical transportation needs of
all local governments. Additional maintenance funding shall be
used for an expanded program to mow grass and weeds, and inspect
and clean drainage pipes and culverts.
E. Roanoke County supports allowing the disposal of land
clearing vegetative debris (including tree stumps) in less
expensive facilities in a manner not detrimental to the
environment. This would require groundwater and methane gas
monitoring, financial assurances from the owner/operator, and local
governing body certification of compliance with all local
ordinances.
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F. Roanoke County supports legislation amending Section
14.1-46.0:1 to increase the salary supplement for the Chairman of
the Board of Supervisors from $1,800 to $2,500 per year.
G. Roanoke County supports continued and increased funding
for the Comprehensive Services Act, the Virginia Community Juvenile
Crime Control Act, the Family Preservation Act, local police
departments (HB 599 funding), and the Regional Competitiveness Act.
H. Roanoke County opposes the provisions of H.B. 1513
(legislation carried over from the 1996 session) which would shift
more of the costs of water and sewer facilities and operations from
the homebuilders to the individual consumers. This legislation
claims only to require "fair and reasonable" water and sewer
connection fees, yet its practical effects are to shift costs and
expenses to the existing utility customer, jeopardize new and
existing revenue bond covenants, and impose a "one size fits all"
mandate on local governments and water and sewer authorities.
I. Roanoke County opposes any attempt to restrict or
eliminate local sources of taxation, including personal property
taxation and business and professional occupational licensing.
J. Roanoke County supports authority to impose an additional
one-half percent (2%) local option sales tax.
K. Roanoke County supports expanding local authority to
create transportation districts, to impose local option motor
vehicle fuels taxes, and to expend these tax proceeds for local
transportation improvements.
L. Roanoke County supports authority to establish escrow
accounts for storm water facilities.
4
M. Roanoke County supports legislation to relieve
Treasurer's from liability for the loss of market value of Trigon
stock as a result of de-mutualization.
N. Roanoke County supports legislation appropriating funds
and directing the State Compensation Board to modify staffing
standards for local jails and court services positions for
Sheriff's offices.
O. Roanoke County supports amending Chapter 6.1, "Virginia
Tire Tax" of Title 58. 1, "Taxation" (a) to increase the tire tax
from $.50 to $1.25, and (b) to direct and authorize the Department
of Waste Management to utilize the increased Waste Tire Trust Fund
to remediate illegal or abandoned waste tire dumps.
P. Roanoke County supports full funding of the state aid
formula for public libraries (currently only 74% of this amount is
funded, full funding would increase Roanoke County's share by
$71,000 per year); and state funding for technological development
and support.
Q. Roanoke County supports the creation of a small claims
court for the 23rd District.
R. Roanoke County supports the 5th Planning District
Commission's recommendation to establish a Year of the Mountains
Task Force to examine opportunities and problems facing communities
in the region of Virginia west of the Blue Ridge Mountains.
II.
That the Clerk to the Board of Supervisors is directed to send
a certified copy of this resolution to the members of the General
Assembly representing the Roanoke Valley, to the Clerk's Office of
5
the House of Delegates and Senate of the General Assembly, to the
Town Council of the Town of Vinton, City Councils of the City of
Salem and the City of Roanoke, and the Boards of Supervisors of the
Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and
Montgomery counties, and to the Virginia Association of Counties.
On motion of Supervisor Minnix to adopt the Resolution with
the additions of paragraphs P, Q, and R, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
hZ61i1!SIMa*-Va2F
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
The Honorable George Allen, Governor
The Honorable John S. Edwards
The Honorable Malfourd W. "Bo" Trumbo
The Honorable H. Morgan Griffith
The Honorable C. Richard Cranwell
The Honorable Clifton A. Woodrum
The Honorable A. Victor Thomas
The Honorable Bruce F. Jamerson, Clerk of the House
The Honorable Susan Clarke Schaar, Clerk of the Senate
Clerk, Vinton Town Council
Clerk, Salem City Council
Clerk, Roanoke City Council
Clerk, Bedford County Board of Supervisors
Clerk, Botetourt County Board of Supervisors
Clerk, Craig County Board of Supervisors
Clerk, Floyd County Board of Supervisors
Clerk, Franklin County Board of Supervisors
Clerk, Montgomery County Board of Supervisors
James D. Campbell, Executive Director, VACo
John Stroud, Roanoke Regional Chamber of Commerce
I hereby certify that the foregoing is a true and correct copy of Resolution 120396-2 adopted by the Roanoke County Board
of Supervisors by a unanimous recorded vote on Tuesday, December 3, 1996.
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
A-120396-3
ACTION #
ITEM NUMBER e.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 1996
AGENDA ITEM: Request to Approve County Participation and Appropriate Funding for the
Mason Creek Interceptor Replacement
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This was a generous and forward thinking action on the part of Salem to
allow us to oversize this interceptor.
BACKGROUND:
The Mason's Creek drainage area in Roanoke County covers the areas to Red Lane on the west, the
AEP Service Center on the east and north to Catawba Mountain. The area includes the Roanoke
County Public Service Center at Kessler Mill Road. It is anticipated that over the next 25 years,
Roanoke County will need a sewer capacity averaging 1.1 million gallons per day (MGD) in this area.
At the time the original Mason's Creek Interceptor was installed within the Salem City limits,
Roanoke County did not have a public sewer system and, therefore, does not own any capacity in the
interceptor.
S1 NEVLARY OF INFORMATION:
The City of Salem is preparing to replace the interceptor from the Roanoke River to the vicinity of
Lakeside Shopping Center. Roanoke County requested that we be allowed to participate in this
project and purchase capacity in this line for future growth.
The City of Salem agreed to this request and the project was designed with a total capacity of 7.15
MGD of which Roanoke County would have a capacity of 1.1 MGD. The project has been bid and
the total cost is estimated to be $821,000 (including engineering and contingencies). Based on these
costs Roanoke County's share would be $120,000.
4 r-3
FISCAL IMPACT:
Funds are available to be appropriated from the sewer repair and replacement fund.
STAFF RECOMMENDATION:
Staff recommends that the project be approved, funds appropriated and that the County
Administrator be authorized to enter into an agreement with the City of Salem to participate in this
proj ect.
SUBMITTED BY:
Gary Robson, P.E.
Utility Di ctor
APPROVED:
Elmer C. Hodge
County Administrator
-----------------------------------------
ACTION
-----------------------
VOTE
Approved (x)
Motion by:
Fenton F. Harrison No
Yes Abs
Denied ( )
to approve participation
and Eddy
x
Received ( )
appropriate
funding Harrison
x
Referred ( )
Johnson
x
To ( )
Minnix
x
Nickens
x
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, DECEMBER 3, 1996
ORDINANCE 120396-4 AUTHORIZING THE CREATION OF AND
FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT,
TREVILIAN ROAD WATER PROJECT
WHEREAS, Ordinance 112288-7 authorizes the financing of local
public works improvements and the imposition of special assessments
upon abutting property owners upon the adoption of an appropriate
ordinance by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the
extension of the public water system to the Trevilian Road
community; and
WHEREAS, the extension of the public water system and the
creation of a special utility (water) service area will alleviate
a critical public health and safety problem; and
WHEREAS, several of the residents have requested that the
County allow them to pay their portion of the costs of connection
to the public water system over ten years in accordance with the
provisions of Ordinance 112288-7; and
WHEREAS, the first reading of the Ordinance was held on
November 19, 1996, and the second reading was held December 3,
1996.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the authority of Ordinance 112288-7, the
Board authorizes and approves a local public works improvement
project, namely, public water extension for a portion of the
i
Trevilian Road community. The total construction cost of this
public water project is estimated to be $45,000.00, to be initially
financed as follows:
Roanoke County Utility
Department (previously appropriated) $12,000
Citizen Participation (7 x $2,300) $16,100
Advance from Public Works Participation Fund $16,900
That there is hereby appropriated for this project the sum of
$16,900 from the Public Works Participation Fund (which was
established by the Board of Supervisors on July 23, 1996). Any
citizen participation under paragraph 3. will be advanced as a loan
from the Water Fund.
2. That the "Project Service Area" is shown and designated
on the attached plat entitled "Trevilian Road Water Project"
prepared by the Roanoke County Utility Department and identified as
Exhibit 1. The Trevilian Road Water Service Area is created for
a period of ten years. Any owner of real estate within this
service area may participate in and benefit from the public water
extension to this service area (a) by paying the sum of $3,645
until January 8, 1997; (b) thereafter, the cost to participate in
the benefits of this service area shall be the prorata share of the
construction costs ($2,300) plus the full off-site facility fee in
effect at the time of application for utility service, said costs
to be paid in full and in advance of connection to the public water
extension.
3. That the Board authorizes and approves the payment by the
property owners in the project service area who elect to
9
participate on or before January 8, 1997, of their portion of the
cost of extending the public water system to their properties in
accordance with the following terms and conditions:
(a) Payment of $2,300 per property owner/ residential
connection for construction costs and $1,345 for off-site facility
fees for a total of $3,645 to be financed for a maximum of 10 years
at an interest rate of 8% percent per annum.
(b) Property owners agree to execute a promissory note
or such other instrument as the County may require to secure this
installment debt.
(c) Property owners further agree to execute such lien
document or instrument as may be required by the County; said lien
document or instrument to be recorded in the Office of the Clerk of
the Circuit Court of Roanoke County. This lien instrument or
document shall secure the repayment of the promissory note by the
property owners to the County and shall be a lien against the
property of the owners. Property owners also agree to pay the
County any Clerk's fees or recordation costs which may be required
to record any lien instrument or documents in the Office of the
Clerk of the Circuit Court.
4. That the payment by citizens in the project service area,
in excess of the seven anticipated with this ordinance, who elect
to participate, shall be made to the various funds as follows: The
off-site facility fee shall be returned to the Water Fund, and
payment of the construction costs shall be returned to the Public
Works Participation Fund until such time as the advance has been
J
repaid. After the advance has been repaid, the construction cost
shall be returned to the Water Fund.
5. That the County Administrator is authorized to take such
actions and execute such documents as may be necessary to
accomplish the purposes of this transaction, all upon form approved
by the County Attorney.
6. That this Ordinance shall take effect on and from the
date of its adoption.
On motion of Supervisor Johnson to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
4
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 3, 1996
ORDINANCE 120396-5 AUTHORIZING THE VACATION OF A PORTION
OF AN EXISTING 20 -FOOT WATERLINE EASEMENT AND ACCEPTANCE
OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 28
AND 27, BLOCK 1, REVISED PLAT OF THE ORCHARDS, APPLEWOOD,
SECTION 9 (PB 17, PAGE 86)
WHEREAS, by Deed dated August 22, 1988, and recorded in Deed
Book 1294 at page 506, F & W Community Development Corporation
conveyed to the Board of Supervisors of Roanoke County, Virginia,
a water line easement, twenty feet (201) in width, across a tract
of land owned by F & W Community Development Corporation; and
WHEREAS, F & W Community Development Corporation subsequently
subdivided and developed a portion of said tract of land into
Section 9, The Orchards, Applewood, as shown upon the plat dated 10
March 1994, made by Lumsden Associates, P.C., of record in the
Clerk's Office of the Circuit Court of Roanoke County, Virginia, in
Plat Book 17, page 86; and,
WHEREAS, the above-described 20' water easement is referenced
as "existing twenty foot (201) water line easement" and shown upon
the above referenced subdivision plat; and
WHEREAS, the petitioners, F & W Community Development
Corporation are the owners of Lot 28 and 27, Block 1, Section 9,
The Orchards, Applewood, across which the twenty foot (201) water
line easement is located; and
WHEREAS, a recent survey of said property reflects that the
residential dwelling located on Lot 28 encroaches upon the west
side of the 20' water line easement; and,
1
�,
WHEREAS, the petitioners have requested that the Board of
Supervisors of Roanoke County, Virginia, vacate that portion of the
water line easement encroached upon and accept in exchange an
relocated water line easement across Lots 28 and 27 on the eastern
side of the existing easement as shown on a plat prepared by
Lumsden Associates, P.C., dated 6 November 1996, entitled "Plat
showing portion of existing water line easement (DB 1294, page 506)
to be vacated and new water line easement to be dedicated to County
of Roanoke for public use by F & W Community Development
Corporation across Lot 28 and Lot 27, Block 1, Revised Plat of The
Orchards, Applewood, Section 9, (PB 17, page 86)"; and
WHEREAS, the relocation has been accomplished without cost to
the County and meets the requirements of the Utility Department.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Roanoke County Charter, the acquisition and disposition of real
estate can be authorized only by ordinance. A first reading of
this ordinance was held on November 19, 1996; and a second reading
and public hearing was held on December 3, 1996; and,
2. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject real estate (easement) is
hereby declared to be surplus and the nature of the interest in
real estate renders it unavailable for other public uses; and,
3. That, conditioned upon the exchange as hereinafter
provided, a portion of the water line easement across Lot 28, Block
2
1, Section 9, The Orchards, Applewood, in the Hollins Magisterial
District, owned by F & W Community Development Corporation be, and
hereby is, vacated; and,
4. That, in exchange, acquisition and acceptance of a
relocated water line easement on the eastern side of the existing
easement be, and hereby is, authorized and approved; and,
5. That, as a condition to the adoption of this ordinance,
all costs and expenses associated herewith, including but not
limited to, publication costs, survey costs and recordation of
documents, shall be the responsibility of the petitioners, F & W
Community Development Corporation, or their successors or assigns;
and,
6. That the County Administrator is hereby authorized to
execute such documents and take such actions as may be necessary to
accomplish this vacation and acquisition, all of which shall be on
form approved by the County Attorney.
7. That this ordinance shall be effective on the date of its
adoption.
On motion of Supervisor Eddy to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering & Inspections
John Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
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N 5731'30I" E
'
66:56 — 76.74'
r- — — _ EXIST, -1 .
0 P.—
I ---EXISTING 20' WATER
LINE EASEMENT
�McoEXIST. 10' P.U.E. D B 1294, PG. 506
Z I• F �o I 29
EXIST. 15' P.U.E.
C 30 M.B.L.
\ C-5 6 — — NEW WATERLINE
0
f': EASEMENT
BLOCK1E
\ l u _3 WINDCREST LANE
Z \ 44'13" W 13b.22'
PORTION OF EXISTING �
106.22' ".- cl WATERLINE EASEMENT
C_4 TO BE VACATED ^Q
\
.27
26
0
148W WATERLINE
PORTION OF EASEMENT EASEMENT
TO BE VACATED LINE DIRECTION DISTANCE
LINE DIRECTION DISTANCE E—F N46'31 24' W 168.43 CH.
A—B N42 T11"W 20.004 F— 7 15.14
— N4 7'11' _H 4 41 144.63 CH.
—D S42'27'22"E 20.00'
D—A 48'17'11"W 4.00
CURVE TABLE
PLAT SHOWING
PORTION OF EXISTING
WATERLINE EASEMENT, (D. B. 1294, PG. 506)
TO BE VACATED
AND
NEW WATERLINE EASEMENT
TO BE DEDICATED TO COUNTY
OF ROANOKE FOR PUBLIC USE
F & W COMMUNITY DEVELOPMENT CORPORATION
ACROSS LOT 28 AND LOT 27, BLOCK 1, REVISED PLAT OF
THE ORCHARDS, APPLEW00D, SECTION 9, (P,8. 17, PG. 86)
HOLLINS MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE 1"= 60' DATE: 6 NOV. 1996
`LUMSDEN ASSOCIATES, P.C. .
ENGINEERS—SURVEYORS—PLANNERS
ROANOKE, VIRGINIA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 3, 1996
RESOLUTION 120396-6 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM L - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for December 3, 1996 designated as Item L -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Confirmation of committee appointments to the
Disability Services Board and the Roanoke County
Planning Commission.
2. Request for acceptance of Homewood Circle
Extension, Othello Circle, Midsummer Lane, platted
under the "Wexford Phase I and II Subdivision"
into the Virginia Department of Transportation
Secondary System.
3. Request for acceptance of Penn Forest Place into
the Virginia Department of Transportation
Secondary System.
4. Acceptance of sanitary sewer facilities serving
PMI - Ogden Road
5. Request from School Board to appropriate
additional revenues from the dual enrollment
program.
6. Request from School Board for appropriation of
$44,950 to the School Capital Improvement Program
for installation of automatic doors.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
1
this resolution.
On motion of Supervisor Eddy to adopt the Consent
Resolution after discussion of Item 6, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Gary Robertson, Director, Utility
Dr. Deanna Gordon, School Superintendent
Garland Life, Sr. Director of Instruction
Homer Duff, Director of Facilities & Operations
2
A -120396-6.a
ACTION NO. /
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 1996
AGENDA ITEM• Confirmation of Committee Appointments to the
Disability Services Board and Roanoke County
Planning Commission
COUNTY ADMINISTRATOR'S COMMENTS•
The following nominations were made at the November 19, 1996
meeting and should not be confirmed.
1 Disability Services Board
Supervisor Eddy nominated John M. Chambliss to serve a three-
year term which will expire December 31, 1999.
2 Roanoke County Planning Commission
Supervisor Eddy nominated Al G. Thomason to another four-year
term representing the Windsor Hills Magisterial District. His
term will expire December 31, 2000.
RECOMMENDATION•
It is recommended that the above appointments be confirmed by the
Board of Supervisors.
Respectfully submitted,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Lee B Eddy to
approve
cc: File
Disability Services Board File
Roanoke County Planning Commission File
L-/
VOTE
No Yes Abs
Eddy
Harrison x
Johnson
Minnix x
Nickens x
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 3RD DAY OF DECEMBER, 1996, ADOPTED THE FOLLOWING:
RESOLUTION 120396-6.b REQUESTING ACCEPTANCE OF
HOMEWOOD CIRCLE EXTENSION, OTHELLO CIRCLE,
MIDSUMMER LANE, PLATTED UNDER THE "WEXFORD
PHASE I AND II SUBDIVISION," INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY
SYSTEM.
WHEREAS, the streets described on the attached Additions Form
SR -5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR -5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: Supervisor Eddy
Seconded By: None Required
Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
Nays: None
A Copy Teste:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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PROPOSED ADDITION SHOWN IN
GRAY
DESCRIPTION:
1)
Homewood Circle
2)
Othello Circle
3)
Midsummer Lane
LENGTH: (1) .044/.074/.21
MILES (2)
.06
MILES (3)
.14 MILES
RIGHT OF WAY: (1) 50
FEET (2)
50
FEET (3)
50 FEET
PAVEMENT WIDTH:(1) 34/32/26
FEET (2)
26
FEET (3)
26 FEET
SERVICE: (1) 20
HOMES (2)
7
HOMES (3)
16 HOMES
ROANOKE COUNTY HIGHWAY
ACCEPTANCE FOR WEXFORD, PHASE
I AND 2
ENGINEERING &
INSPECTIONS DEPARTMENT
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Form SR -5
SECONDARY ROADS DIV.
Date: DECEMBER 3 1996
County: ROANOKE
Mag Distr.
WINDSOR HILLS
Secondary Roads Div. Use Only
Route No
Effective Date:
4.
Report/Recommendation for Change in Secondary System of State Highways
Type and Authority for This Proposed Change ❑ Project Addition (Sec. 33.1-229)
❑ New Subdivision Street (Sec. 33.1-229) ❑ Discontinuance (Sec. 33.1-150)
❑ Rural Addition (CTB/RAP & Sec. 33.1-229) ❑ Abandonment (Sec. 33.1-151)
❑ •Rural Addition (Sec. 33.1-72.1) ❑ Abandonment (Project relocation, Sec. 33.1-155)
❑ Town Addition (Sec. 33.1-79 or Sec. 33.1-82)
Subdivision/ProjectNo : WEXFORD, PHASE I & II SUBDIVISION
Street or Road Name : HaOM CR. , 01HE110 CR. , MIDSUER LANE Length 0.33/.06/.14 (miles)
Termini From:
To:
Right of Way Width 50' Ft. Date Recorded: Deed Book 16/17 Page 122/122
Public Seryice Provided: 43 (Number of occupied units of varied ownership / explanation of qualifying service)
Description of present section & condition: VARIOUS CURB AND GUTTER WITH ASPHALT
, Dascribe work proposed & resulting section: NONE
Estimated Cost of Proposed lmprovment s — 0 — and Source of Funding
❑ 100% VOOT Rural Addition Funds
S - 0 -
❑ 50% VOOT Rural Addition & 50% County General Funds 2($ )= S
❑ Cost Bome by Speculative Interests and Secured by County S
❑ Assessment or Contribution from Abutting Property Owners $
❑ County Revenue Sharing Funds S
❑ State Revenue Sharing Match (Fiscal Year ) S — 0 —
❑ Other ( ) $
Total Funding (must equal estimated cost of proposed improvement) S
Remarks:
Recommendation ❑ Accept❑ Abandon❑ D•+scontinue
Resident Engineer Date Secondary Roads Engineer Date
Approved:
District Administrator Date Commissioner Date
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 3RD DAY OF DECEMBER, 1996, ADOPTED THE FOLLOWING:
RESOLUTION 120396-6.c REQUESTING ACCEPTANCE OF PENN
FOREST PLACE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form
SR -5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR -5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: Supervisor Eddy
Seconded By: None Required
Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
Nays: None
A Copy Teste:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
NORTH
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1) Penn Forest Place - From the intersection of Merriman Road
(Rt. 613) to cul-de-sac.
LENGTH: 0.13 MILES
RIGHT OF WAY: 60 FEET
ROADWAY WIDTH: (2) 16 FEET PAVEMENT
(1) 12 FEET MEDIAN
SERVICE: 21 HOMES
ROANOKE COUNTY ACCEPTANCE OF PENN FOREST PLACE INTO THE
ENGINEERING & VIRGINIA DEPARTMENT OF. TRANSPORTATION
SECONDARY SYSTEM.
INSPECTIONS DEPARTMENT
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A -120396-6.d
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 3, 1996
SUBJECT: Acceptance of Sanitary Sewer Facilities Serving PMI - Ogden Road
COUNTY ADMINISTRATOR'S COMMENTS: X-��
SUMMARY OF INFORMATION:
The Developers of PMI - Ogden Road, PM Properties, Inc., have requested that Roanoke County
accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all
necessary easements.
The sewer facilities are installed, as shown on plans prepared by T. P. Parker & Son entitled PMI -
Ogden, dated March 14, 1996, which are on file in the County Engineering Department. The
sanitary sewer facility construction meets the specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the sanitary sewer construction is $2,800.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving PMI -
Ogden Road along with all necessary easements, and authorize the County Administrator to execute
a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Ro rtson, P.E.
Utility Director
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Lee B Eddy to
approve
A c/
APPROVED:
A�
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Eddy x
Harrison x
Johnson x
Minnix x
Nickens x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Paul Mahoney, County Attorney
CHATTEL DEED
THIS CHATTEL DEED, made this 4th day of November—, 1996 , by and between:
PM Properties, Inc hereinafter referred to as the "Developer," parry of the first part; and the
BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns,
hereinafter referred to as the 'Board," party of the second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
As shown on the plan entitled PMI - Ogden , made by T.P. Parker & Son and on file in the
Roanoke County Engineering Department.
�i
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the day
of , 19_.
Developer:
.0-04
WITNESS THE FOLLOWING signatures and seals:
State of:VIP-61t41A
County/6i+y of: AZOA to wit:
The forego instrument was aclo-iowledged before me this:
day of 19%.
B. !
Duly authorized officer S / 2�C!Title
on behalf of
My Commission expires: OtO?)Oqq
Approved as to form:
County Attorney
State of-
County/City of:
Board of Supervisors of Roanoke County, Virginia
By (SEAL)
Elmer C. Hodge
County Administrator
to wit:
The foregoing instrument was acknowledged before me this:
day of , 19 _,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
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SHALL COORDULIjC UIR/1Y
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ROANOKE COUNTY
UTILITY
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ACCEPTANCE OF SEWER EXTENSION
SERVING PM PROPERTIES, INC.
-7 J�
A-120396- -
A -120396-6.e
MEETING DATE: December 3, 1996
AGENDA ITEM: Request to appropriate additional revenues from dual enrollment
program.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
ko� 00��4�
Roanoke County Schools and Virginia Western Community College currently have an
agreement whereby the college provides a college level course in the department of
English. This course is taught within the local high schools, by Roanoke County Schools
teachers who meet the college's criteria for an adjunct professor. Monies that have been
collected exceed the expenses; therefore, the request for these additional funds to be
appropriated for inservice and materials to be used in the program.
SUMMARY OF INFORMATION:
Roanoke County Schools collected $5,715 tuition from 127 students. Virginia Western
Community College will reimburse the Roanoke County Schools $14,166.96 for
services rendered (teachers, administrative expenses, rooms, utilities, and
maintenance). Roanoke County Schools owes Virginia Western Community College
$18,398.65 for tuition and technology fees and college service fees. The difference
between that which was collected and that which was spent is $1,483.31.
See attachment.
FISCAL IMPACT:
An additional $1,483.31 was generated in the dual enrollment program and could be
used to purchase additional materials and inservice for the program.
STAFF RECOMMENDATION:
Staff recommends appropriating the additional revenues of $1,483.31 to the dual
enrollment program.
Submitted by:
Garland Life
Sr. Director of Instruction
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved by:
f��
Elmer C. Hodge
County Administrator
ACTION
Motion by: Lee B. Eddy to
approve
r�
VOTE
No Yes Abs
Eddy _x
Harrison x
Johnson x
Minnix x
Nickens x
cc: File
Garland Life, Sr. Director of Instructions
Dr. Deanna Gordon, School Superintendent
Diane D. Hyatt, Director, Finance
ATTACHMENT
As per the agreement between Virginia Western Community College and Roanoke
County Schools, each student will pay $45 per semester for three credits. Each school
collected the following amount:
Cave Spring High School -41 students $1,845.00
Glenvar High School - 9 students 405.00
Northside High School - 39 students 1,755.00
William Byrd High School - 38 students 1,710.00
Total amount collected $5,715.00
The amount to be paid Virginia Western Community College by Roanoke County
Schools is as follows:
Tuition and technology fees - 381 credits @ $47.65 $18,154.65
College service fee for 122 students @ $2.00 244.00
Total due Virginia Western Community College $18,398.65
The amount to be paid Roanoke County Schools by Virginia Western Community
College is as follows:
Services rendered (teachers, administrative
expenses, rooms, utilities, and maintenance costs
(77% of $18,398.65) $14,166.96
Virginia Western Community College payment to
Roanoke County Schools $14,166.96
Students' payments of $45 each + 5,715.00
Total collected from VWCC and students $19,881.96
Roanoke County Schools' payment to VWCC -18,398.65
Net (funds requested to be placed in account for
inservice and materials for dual credit courses) $ 1,483.31
A -120396-6.f
ACTION #
ITEM NUMBER 4 as
MEETING DATE: December 3, 1996
AGENDA ITEM: Request for Appropriation of $44,950 to the School
Capital Improvement Program for Installation of
Automatic Doors.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools, through Mrs. Denise Swanson,
a parent, has solicited grants/donations for installation of
automatic door systems (automatic door openers) to facilitate
entrance to school buildings for individuals with disabilities.
The ADA Committee determines the order of installation unless a
designated grant is received.
SUMMARY OF INFORMATION: Roanoke County Schools has received
pledges of several grants from area businesses and groups. The
grant monies must be appropriated by the County Board of
Supervisors before they can be spent and may come at various
times and in various amounts. The Roanoke County School Board is
requesting that $44,950 be appropriated for said project rather
than requesting an appropriation each time monies are received.
Expenditures would be subject to receiving the money. The
appropriation would save staff time and expedite the efforts to
install the door openers.
FISCAL IMPACT: None, no local matching required.
STAFF RECOMMENDATION: Staff recommends appropriation of $44,950
for installation of automatic door openers at schools designated
on the attached list. These funds would be expended when
grants/gifts to the appropriate School Board CIP Budget are
received.
omer Duff. %
Director of Facilities and
Operations
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Lee B. Eddy to
approve
VOTE
No Yes Abs
Eddy x
Harrison x
Johnson x
Minnix -
Nickens x
cc: File
Homer Duff, Director of Facilities & Operations
Dr. Deanna Gordon, School Superintendent
Diane D. Hyatt, Director, Finance
Roanoke County Schools
Department ®¢ ]Facilities and Operations
5937 Cove RD NW
Roanoke, VA 24019
TDD 540-562-3996 PHONE 540-562-3800
L4
FAX 540-562-3988
School
Code
# Openers
Unit Price
Total
A. R. Burton Technology Center
1
3
899
2,697.00
Cave Spring High
2
3
899
2,697.00
Glenvar High
3
2
899
1,798.00
Northside High
4
2
899
1,798.00
William Byrd High
6
3
899
2,697.00
Cave Spring Junior
10
4
899
3,596.00
Glenvar Middle
12
2
899
1,798.00
Hidden Valley Junior
11
899
0.00
Northside Middle
13
2
899
1,798.00
William Byrd Middle
15
2
899
1,798.00
Roanoke County Career Center
14
3
899
2,697.00
Back Creek Elem.
21
2
899
1,798.00
Bent Mountain Elem.
22
2
899
1,798.00
Burlington Elem.
24
1
899
899.00
Cave Spring Elem.
26
1
899
899.00
Clearbrook Elem.
27
1
899
899.00
Fort Lewis Elem.
32
2
899
1,798.00
Glen Cove Elem.
33
1
899
899.00
Glenvar Elem.
34
1
899
899.00
Green Valley Elem.
35
1
899
899.00
Herman L. Hom Elem.
31
2
899
1,798.00
Mason's Cove Elem.
39
1
899
899.00
Mt. Pleasant Elem.
40
1
899
899.00
Mt. View Elem.
42
1
899
899.00
Oak Grove Elem.
43
2
899
1,798.00
Penn Forest Elem.
44
4
899
3,596.00
Roland E. Cook Elem.
46
0
899
0.00
W. E. Cundiff Elem.
36
1
899
899.00
TOTAL
$44,950.00
AT A JOINT MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, AND ROANOKE CITY COUNCIL, HELD AT 17 CAMPBELL
COURT ON TUESDAY, DECEMBER 3, 1996
RESOLUTION 120396-7 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
has convened an executive meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of
The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County,
Virginia, that such executive meeting was conducted in conformity
with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, hereby certifies that, to the best of
each members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
A COPY TESTE:
;SKV-
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session