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Home My WebLink About1/14/1997 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1997 RESOLUTION 011497-1 OF APPRECIATION TO BOB L. JOHNSON FOR HIS SERVICE AS 1996 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, Bob L. Johnson served as Chairman of the Roanoke County Board of Supervisors during 1996; and WHEREAS, during Mr. Johnson's term as Chairman, the County achieved a variety of accomplishments, including: N Conclusion of the first phase of the Spring Hollow Water System, including dedication of the Water Treatment Plant and completion of the southwest County transmission lines. N Announcement of construction of the $102 million R.R. Donnelley and Sons printing facility in west County, projected to employ 310 people by the end of 1999 Recognition from several state and national organiza- tions, including two Achievement Awards from the National Association of Counties and the Communications Achieve- ment Award from the Virginia Municipal League Completion of the County's Visioning Process and beginning of the update to the County's Comprehensive Plan, designed to provide citizen input into the future development of Roanoke County Beautification of the gateway areas of the County and specifically to the Williamson Road corridor through plantings, design guidelines and incentives to private citizens. WHEREAS, Mr. Johnson also served as Chairman of the Roanoke Regional Airport Commission during 1996; and WHEREAS, Mr. Johnson also worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects which would benefit all the residents of the Roanoke Valley. 1 NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to Bob L. Johnson for his service as Chairman during 1996 and for his belief in democracy and participation by citizens in local government. On motion of Supervisor Nickens to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources F A-011497-2 ACTION NO. ITEM NUMBER 1E'. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1997 AGENDA ITEM: Request for Acceptance of V -STOP Grant (Prevention of Violence Against Women) COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This is an excellent program and unfortunately a much needed one. It will reduce the workload of some of the other officers. It does require the approval by the Board of one additional person for which grant funds will be provided. Most likely, funding will continue for at least three more years. BACKGROUND: The Roanoke county Police Department has applied for and received a grant for the prevention of violence against women. If accepted, the Police Department will receive $45,817 to fund a position focus on `.he investigation and prevention of crimes against women. The County would be responsible for 25% matching funds amounting to $15,274. SUMMARY OF INFORMATION: V -STOP is a 5 -year federal program aimed at reducing violence against women. The program is in its second year with funding administered through the Virginia Department of Criminal Justice Services. In our case, the grant would be used to fund a position with the primary purpose of investigating and preventing crimes against women. We presently have no one to conduct follow-up investigation on domestic assaults. One of the duties assigned to this person would be to do this follow-up work and be sure charges are filed where possible. In addition the person would: o Act as a resource for the victim and provide information on such things as counseling and support services available. o Work with All sex crimes against women including rape and battery. o Investigate cases of abuse of female children. 1 o Investigate and follow up on "peeping tom" cases. o Assist in' the investigation of homicide cases if the victim is a female. This is a very good grant in an area where help is needed. Funding is effective on January 1, 1997, and it is likely that if we accept the grant, the funding will continue to be available for and additional three years. A breakdown of use of the funding is attached. Acceptance of the grant will require Board approval for 1 additional position and 1 vehicle. FISCAL IMPACT: $7,637 in the current fiscal year to be taken from the Police Department expense budget. In subsequent years, $15,274 would be appropriated to the Police Department during the budget process for this position. Respectf 11 submitte Approved by, L: z4C.-I / le -r - Jo Cease Elmer C. Hodge Chief of Police County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Abs Denied ( ) approve grant (Bob L. Johnson Eddy X_ Received ( ) stated that this would add one Harrison x_ Referred ( ) person and vehicle to count) Johnson x To ( ) Minnix x Nickens x cc: File John Cease, Chief of Police Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources Bill Rand, Director, General Services Bruce C. Morris Director Mr. Elmer C. Hodge, Jr. County Administrator Roanoke County 5204 Bernard Drive Roanoke, Virginia 24018 COMMONWEALTH ®f VIRGINIA Department of Criminal Justice Services December 18, 1996 RE: V -STOP Grant Application No. 97-A9327VA96 Dear Mr. Hodge: t -I 805 East Broad Street, Tenth Floor Richmond, Virginia 23219 (804) 786-4000 FAX 804-371-8981 TDD (804)786-8732 I am pleased to inform you that the Criminal Justice Services Board has approved the grant application noted above. Yours was one of 125 grant applications submitted for V -STOP funding. In total, they requested more than twice as much in federal funds as was available to award. The approved budget for this grant award includes $45,817 in Federal Funds from DCJS and $15,274 in non- federal cash or in-kind match, for a total award of $61,091. Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the original award and return it to Joe Marshall, Grants Administrator. Please review the conditions carefully, as some require action on your part before we will disburse grant funds. When we receive documentation showing that you have complied with the conditions, you will be eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should be used for this purpose. You may request funds at the same time you submit the documentation of compliance with the grant conditions, or at any time thereafter. However, we cannot process your request until we have received and approved all required information. We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Stacy Ruble at (804) 225-3900. Sincerely, /'�;p * - i:� k f -,i Christine L. Turner Chief Deputy Director Enclosure cc: Mr. J. R. Lavinder, Captain Ms. Diane Hyatt, Director of Finance Stacy Ruble, DCJS Criminal Justice Services Board - Committee on Training - Juvenile Justice and Delinquency Prevention Advisory Committee Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs Private Security Services Advisory Board - Criminal Justice Information Systems Committee Department of Criminal Justice Services 805 East Broad Street, 10th Floor, Richmond, VA 23219 7 Statement of Grant Award/Acceptance Subgrantee— Date: December 18, 1997 Roanoke County Grant Number -- Grant Period-- 97-A9327VA96 From: 1/1/97 Through: 12/31/97 Project Director Pro"ect Administrator Finance Officer Mr. J. R. Lavinder Mr. Elmer C. Hodge, Jr. Ms. Diane Hyatt Captain County Administrator Director of Finance Roanoke County Police Department Roanoke County Roanoke County 3568 Peters Creek Road 5204 Bernard Drive 5204 Bernard Drive Roanoke, Virginia 24019 Roanoke, Virginia 24018 Roanoke, Virginia 24018 Phone No: (540) 561-8091 Phone No: (540) 772-2004 Phone No: (540) 772-7507 GRANT AWARD BUDGET Budget Categories DCJS Funds Federal General Subgrantee Match TOTALS A. Personnel $29,926 $ 0 $9,977 $39,903 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 641 $ 0 $ 214 $ 855 D. Equipment $14,250 $ 0 $4,750 $19,000 E Supplies & Other Expenses $1,000 $ 0 $ 333 $1,333 TOTALS $45,817 $ 0 $15,274 $61,091 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. Christine L. Turner, Chief Deputy The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accepts this grant and agrees to the conditions pertaining thereto, this day of '19 Signature: Title: :he` on ` de val sse aal -se ,)le of air ab - by P. Ile on on Of �r S i e 1 n E. • q. F .+T.':'a%�5'T ..+Ta.'J's. '`� - �e�'' Awa i2 Hol ida,� charity Susan Blaylock, FAPT„coordinator, and r' Martha Caudill social worker, help wrap.. packages for Social Services' annual county charity drive (above). At 'right, a stuffed reindeer peeks out of a bag before It gets sorted to an adopted family's bag. Brenda Holdren, Social Services supervisor, said the food and gift drive was another success. g Angel trees netted .gifts for about 225 underprivileged children In the county. ` Social Services food baskets were distributed to 70 families, and another 70� ' z lls rp families received food from Individuals, y '"!►kris x ” companies and churches who adopted them for the holidays. MONSOON Herald Photos/Edwin Taylor Grant funds domestic violence investigator. at Sheriff's Office By EDWIN TAYLOR domestic violence and sexual as - News Editor sault cases, but the grant will allow The Botetourt County Sheriff's her time to be devoted exclusively Department has received a grant to. to those types of cases. - fund a full-time'domestic violence Money already allocated in the `investigator. budget for her position will be used Under the federal. program to fund another road officer, Kelly VSTOP,afive-yearfundingproject . said. administered by the state, Botetourt "We've seen a real need to have County received around $27,000,someone carry a case from the time said Sheriff ReedKelly. Botetourt it is called in to its final disposition," County joins the program in its sec- Kelly said. "Lots.of other agencies, and year. including Social Services and the Kelly said Det. Beth Musselwhite Commonwealth Attorney's Office, already handles a majority of the "are., involved along the way. The victim has someone they can lean on... someone who is with the through the system.". Kelly characterized domestic vio- lence in Botetourt County as "seri ous and getting worse. "In the last three months we have had two of the most brutal beatings I've ever seen," he said. The most recent incident put th woman in the hospital with broke facial bones. The grant, which becomes avail able Jan. 1, is funded on a yearl basis. more gettir. day'! plans tient, as"th, whet. Simr. :a ma R( By 0tures agau Dep, ing e Mon beer depa A Emil Roaj late. in -la of n worl Haw late: m wate a th. R did dou Bot, ing: out e ther n side bro�, hell y as c Rec. De t.'s ex andedw 4 .Ski tri heads p p The BotetourtCountyRecreation steadareopenfrom9a.m.to5p.m. rental fee forski;boots,andpoles) clan: Department is kicking off the new '.Return to Fincastle is estimated at 7 $35. .. - . mee' year with an expanded schedule of p.m. • Kid Skate includesbus, ticket, ^thea• ' Ira cicatina r+?r•lr_ ramal andf.1nP.-t7N7T t?cc(lnl•=•$2i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 141 1997 RESOLUTION 011497-3 REQUESTING FUNDING FROM THE ROANOKE VALLEY RESOURCE AUTHORITY FOR A NEIGHBORHOOD PARK IN THE MAYFLOWER HILL COMMUNITY WHEREAS the expectation for a community park, upon the closure and capping of the Rutrough Road landfill, was set forth in 1973 to the Mayflower Hills community in which the landfill was sited and is now closed; and WHEREAS the former landfill was originally owned by the City of Roanoke, the County of Roanoke and the Town of Vinton; and WHEREAS the City, County and Town donated a portion of the former landfill to the U.S.A. for the Roanoke River Parkway and the remainder to the Roanoke Valley Resource Authority; and WHEREAS locating a park of this type on a former landfill is no longer possible due to current landfill regulations; and WHEREAS the Mayflower Hills community has worked with Roanoke County and Explore to site a smaller, neighborhood park on Explore property; and WHEREAS the community has defined the key elements of the park as including: a multi -use ballfield with backstop; kiddie toys/swings area; picnic shelter with a water fountain, tables, restrooms and grill area; security lighting; and a half court basketball play area with one or two hoops; and WHEREAS the estimated cost of the neighborhood park is $80,000-$100,000; and WHEREAS commitments made during the siting of the former 1 landfill are as important as current commitments made during the recent siting of the existing landfill; THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the Roanoke Valley Resource Authority is hereby requested to provide the funds for the Mayflower Hills neighborhood park in the amount of $80,000-$100,000 from funds set aside by the RVRA to close out the Rutrough Road landfill, and 2. That the Roanoke County Parks and Recreation Department will be responsible for design and construction of the neighborhood park, and 3. That the County Administrator and his staff are directed to meet with the Roanoke Valley Resource Authority to provide information and assistance in the implementation of this resolution, and 4. That the Clerk to the Board mail copies of this resolution to the Roanoke Valley Resource Authority, and 5. That the Clerk to the Board forward copies of this resolution to the City of Roanoke and the Town of Vinton. On motion of Supervisor Nickens to adopt resolution as amended and to forward copies to the City of Roanoke and Town of Vinton, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File John Hubbard, CEO, Roanoke Valley Resource Authority Joyce W. Waugh, Econ Dev Specialist W. Robert Herbert, Roanoke City Manager B Clayton Goodman, III, Vinton Town Manager OA A-011497-4 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1997 AGENDA ITEM: Request to Employ Welfare Reform Supervisor COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• The County's Department of Social Services was advised in December 1996 that the implementation date for Welfare Reform as it pertains to Roanoke County has been moved ahead to October 1997, instead of the April 1999 date originally given. To prepare for the implementation of this program, staff requests that the number of positions authorized for the Department of Social Services be increased by one to coordinate the implementation efforts. The costs associated with this program change will be paid by the State beginning July 1, 1997. However, we are asking permission to hire this employee effective March 1, 1997. Funds to cover the salary from March 1 to June 30 (when the State will assume financial responsibility) are available within the personnel and operating budget of our Department. SUMMARY OF INFORMATION: Welfare Reform in Virginia began in July 1995 when all local Departments of Social Services implemented Part I, VIP, the Virginia Independence Program. VIP restricted additional benefits to children born to Aid to Families with Dependent Children (AFDC) mothers, required parents to establish paternity with child support enforcement, required minor parents to attend school or pay child support, and allowed a one-time diversionary emergency cash payment 1 e-3 to certain AFDC applicants to prevent the need for AFDC. Part II of Welfare Reform, the Virginia Initiative for Employment not Welfare, (VIEW), is the jobs component of this reform. VIEW requires recipients to sign a personal responsibility agreement to work toward employment, limits AFDC benefits to VIEW recipients to 24 months and contains enhanced earned income credits and support services such as day care and transportation. VIEW was scheduled to be phased in across the state by economic development districts of which Roanoke County is a part of District 3. The first district began July 1995 and Roanoke County was originally scheduled for implementation of VIEW in April 1999. However, in December, Governor Allen accelerated this program and Economic Development District #3 is now scheduled to implement VIEW in October 1997. Extensive preparation and planning is required to develop the VIEW program for Roanoke County. Three levels of development will be required: 1. Cooperative efforts within Economic Development District #3 for regional planning. 2. Community public information (working with private industry, public employers, Chambers of Commerce, educational facilities, etc.) and job development which includes paid and subsidized employment, as well as community work sites. 3. Local department reorganization to implement these new requirements and provide all mandated services to assist these recipients toward full time employment. Some requirements, such as job assessment and job readiness training, should be implemented by July 1997. The Board of Supervisors is requested to increase the total number of full time positions authorized by the Department of Social Services by one to allow for the employment of a Welfare Reform Supervisor by March 1, 1997, to coordinate and facilitate the implementation of Welfare Reform. The total staff required for full implementation of VIEW is unknown at this time; however, 2 C — 3 additional staff is likely to be required once the program is fully developed. FISCAL IMPACT• None. There are sufficient funds in the Social Services personnel and operating budget to cover this position from March 1, 1997 - June 30, 1997. The State will reimburse Roanoke County 100% of this administrative cost beginning July 1, 1997. STAFF RECOMMENDATION: Staff recommends increasing the number of authorized employees for the Department of Social Services by one which will allow for the employment of a Welfare Reform Supervisor to develop, implement, and supervise the State/Federal component of Welfare Reform. No new appropriation is required. Respectfully submitted, Betty0k. McCrary dPh. . Social Services Approv d by, .mac.,• Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Abs Denied ( ) approve adding position Eddy x_ Received ( ) Harrison x Referred ( ) Johnson_ To ( ) Minnix _x Nickens x cc: File Dr. Betty R. McCrary, Director, Social Services Joseph Sgroi, Director, Human Resources Diane D. Hyatt, Director, Finance 3 A-011497-5 ACTION NO. ! ITEM NUMBER "-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER FETING DATE: January 14, 1997 AGENDA ITEM: Request for funding to construct a counter at the Commissioner of the Revenue/Treasurer's satellite office at the Division of Motor Vehicles COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND Several years ago, Commissioner of the Revenue Wayne Compton opened a satellite operation at the Division of Motor Vehicles (DMV) Office at Crossroads Mall to collect personal property taxes and issue decals. Treasurer Alfred Anderson also added a staff person. This is an outstanding example of extending customer service to the citizens. Subsequently Roanoke City followed suit and both offices have been very successful. SUMMARY OF INFORMATION: The demand at the satellite office has been so overwhelming that the original counter space is not large enough to accommodate the staff and computer terminals that are required. The DMV has not charged Roanoke County anything for use of the space or utilities. They have also agreed to provide the County with the additional space if we construct the counter that is necessary. The County has received quotes on the work to be done, and the Commissioner and Treasurer have chosen Catawba Cabinet Company. The construction needs to proceed as soon as possible to be complete by the peak tax season. The Commissioner and Treasurer have advised me that they do not have sufficient funds in their budgets because the construction was not anticipated at the beginning of the fiscal year. FISCAL IMPACT The cost of the cabinet is $6,984. There is an additional cost of approximately $2,000 for wiring and installation. Funds could be appropriated from the Board Contingency Fund. It is recommended that the Board of Supervisor authorize staff to proceed with this project and appropriate $9,000 from the Board Contingency Fund. Respectfully Submitted by: Jo4e� Elmer C. Hodge County Administrator ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To . ( l CC.* File Diane D. Alfred C. R. Wayne ACTION Motion by: Harry C. Nickens approve construction of •_n • •_ip *r6T1W@�_-�t • • - Hyatt, Director, Finance Anderson, Treasurer Compton, Commissioner of Revenue VOTE No Yes Abs Eddy x Harrison Johnson x Minnix x Nickens x A-011497-6 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1997 AGENDA ITEM: 1997 Appointments of Board Members to Committees, Commissions and Boards Attached is a list of the 1996 Committee Assignments. Since the chairman and vice chairman will remain the same and there are no new Board members, no specific changes have to be made. However, at this time, the Board of Supervisors may make any modifications they wish. Many of the appointments are for specific terms and those appointments should be made at the expiration of the terms. Listed below is information about several of the Committees: Liaisons to the Virginia Association of Counties In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At a 1994 meeting, The Board recommended that the Vice Chairman of the Board of Supervisors serve in this capacity. However, any Board member may be appointed. In 1992, VACo requested that a member of the governing body be appointed to work directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Therefore Chairman Bob Johnson should be appointed to this position. Urban Partnership The County recently decided to retain membership in the Urban Partnership and the Chairman serves on this organization. This is similar to the Roanoke Valley Cable Television Committee and the same members serve with the addition of the Supervisor Harrison who represents the Catawba Magisterial District, the primary area served by Salem Cable TV. i s Y, Goziaby: It is recommended that the Board of Supervisors approve the appointments for calendar year 1997. Submitted by: Mary H. Allen, CMC Clerk to the Board Approved by: Elmerr C. Hodge County Administrator ------------------------------------------------ ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( )approve 1997_ appointments and Eddy x Received ( ) to remain the same as 1996 Harrison Referred ( ) Johnson_ To ( ) Minnix X_ Nickens _x cc: File Committee Book E-5 BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS 1996 -- Clean Valley Council (2 -year term expires 6/30/97) -- Fifth Planning District Commission (3 -year term expires 6/30/99) -- 5PDC, Rural Transportation Advisory Committee (Bus/Citizen) -- Recycling Advisory Committee (INACTIVE SINCE 1991) -- Metropolitan Planning Organization (3 -year term expires 7/1/99) -- Fifth PDC Regional Competitiveness Act Steering Committee PENTON F. HARRISON -- Fifth Planning District Commission (3 -year term expires 6/30/98) -- Metropolitan Planning Organization (3 -year term expires 7/1/99) -- Roanoke County Cable Television Committee :•: -- Audit Committee -- Roanoke Regional Airport Commission (4 -year term expires 2/10/98) -- Total Action Against Poverty Board of Directors (2 -year term expires 5/5/98. BLJ appointed Mrs. Elizabeth Stokes as his designee.) -- Virginia Association of Counties Liaison (As Chairman) -- Roanoke Valley Economic Development Partnership (As Chairman) -- Urban Partnership (As Chairman) -- Audit Committee -- Social Services Advisory Board (4 -year term expires 8/1/98) -- Metropolitan Planning Organization - Alternate (3 -year term expires 7/1/99) -- Court Community Corrections Policy Board (3 -year term expires 12/31/97) -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- Legislative Liaison to Virginia Association of Counties (As Vice -Chairman) -- Metropolitan Transportation District Study Commission AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1997 RESOLUTION 011497-7 ESTABLISHING A REGIONAL ALLIANCE UNDER THE 1996 VIRGINIA REGIONAL COMPETITIVENESS ACT WHEREAS, Section 15.1-1227.1 through Section 15.1-1227.5, Code of Virginia, as amended, permits counties, cities and towns within a planning district to establish a regional partnership for the purpose of encouraging local governments to exercise the options provided by law to work together for their mutual benefit and the benefit of the Commonwealth (known as the Regional Competitiveness Act) ; and WHEREAS, the Fifth Planning District Commission has coordinated the regional Steering Committee to investigate establishing a regional alliance under the Regional Competitiveness Act, and this committee has recommended the formation of the Fifth Planning District Regional Alliance; and WHEREAS, the Fifth Planning District Commission has agreed to provide administrative staff and research support to the proposed Alliance; and WHEREAS, the guidelines for Virginia's Regional Competitiveness program require that participating local governments within the region adopt a resolution of participation. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia agrees to: (1) Establish the Fifth Planning District Regional Alliance under the provisions of the 1996 Regional Competitiveness Act, in conjunction with the other participating member 1 governments of the Fifth Planning District; and (2) Appoint the chairman of the Roanoke County Board of Supervisors and the County Administrator as members of the Organizing Board of Directors. The Chair of the Fifth Planning District Commission will also serve as a member of the Organizating Board of Directors. BE IT FURTHER RESOLVED that the Board of Supervisors of Roanoke County, Virginia, understands that: (1) The Organizing Board of Directors will nominate and select other Board members to carry out the provisions of the Regional Competitiveness Act. The Board of Directors will prepare and adopt the organization's bylaws; and (2) Specific recommendations for determining distribution of Regional Competitiveness funds must be endorsed by each governing body. On motion of Supervisor Johnson to adopt the Resolution, and carried by the following recorded vote: AYES:- Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Wayne Strickland, Executive Director, 5PDC J. Lee Osborne, Chairman, 5PDC 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JANUARY 14, 1997 RESOLUTION 011497-8 AUTHORIZING RENEWAL OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL WHEREAS, the Board of Supervisors adopted Ordinance 42892-7 authorizing the execution of a lease with William Watts and Elizabeth B. Watts for a tract of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, for parking facilities at the Roanoke County Courthouse and Jail for an initial term of five years commencing May 1, 1992, and ending on April 30, 1997, with an option to renew the lease upon the same terms and conditions for an additional successive five year term by providing written notice to William and Elizabeth B. Watts on or before January 31, 1997, and WHEREAS, no other suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve County staff and the public at the Courthouse and Jail facilities, and WHEREAS, Section 18.04 of the County Charter requires the adoption of an ordinance to acquire an interest in real estate; however, after such ordinance shall have taken effect, all subsequent proceedings incidental thereto may be taken by resolution of the Board, and WHEREAS, the County desires to exercise its option to renew the lease for an additional five year term ending April 30, 2002. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the County Administrator, or an Assistant County Administrator, is hereby authorized to execute the necessary documents for renewal of the lease of approximately 0.680 acre tract of land from William Watts and Elizabeth B. Watts for use as parking facilities through the period ending April 30, 2002, in accordance with the same terms and conditions as set out in the original lease dated March 23, 1992, and upon form approved by the County Attorney. On motion of Supervisor Johnson to approve renewal of the lease and adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: Supervisor Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Gerald S. Holt, Sheriff Steven A. McGraw, Clerk, Circuit Court Theresa Childress, Clerk, General District Court Ruth Bates, Clerk, J&D Court Michael Lazzuri, Director, Court Services Bill Rand, Director, General Services 2 A-011497-9 ACTION NO. ITEM NUMBER Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1997 AGENDA ITEM: Review of the Paratransit Services to the Residents of Roanoke County and Consideration of a Request from Valley Metro to Subsidize STAR COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The City of Roanoke and the Greater Roanoke Transit Company (Valley Metro) have notified the County that STAR service will not be provided to the County as of July 1, 1997 unless the County subsidizes the system in the amount of $35,250. GRTC is making this change due to a reduction in Federal subsidies. The County's - future share would likely increase, as federal subsidies are reduced in the future. STAR is the paratransit service provided by Valley Metro in compliance with the American with Disabilities Act (ADA) requirement to serve physically challenged individuals. ADA requires service be provided within three-fourths of a mile radius of a public transportation system's fixed route, within the system's locality or along a route contracted with other localities. A less expensive and Valley -wide solution is to increase the time slots available on CORTRAN to provide the needed transportation. SUMMARY OF INFORMATION: The following information is a background of publicly funded transportation systems in Roanoke County and possible changes in the service delivery which the Board of Supervisors may wish to consider. CORTRAN CORTRAN is provided by the Unified Human Services Transportation Systems, Inc. (RADAR) and offers free curb -to -curb transportation service for qualified elderly or physically challenged persons needing ADA -type paratransit services. Roanoke County residents can ride anywhere within the perimeter of Roanoke County, including points within the City of Roanoke, City of Salem, or Town of Vinton. Qualified riders for the elderly program must be at least 60 years old and certified by the League of Older Americans. Persons qualifying as physically -challenged under the ADA paratransit category must be certified by Easter Seals. This is a voluntary program provided by the County and is not considered a public transportation system. The service operates Monday - Friday, 9:00 a.m. - 4 p.m. and requires users to phone one week in advance to schedule a time slot for pick up and delivery. RADAR uses its available van resources and the County has the use of time slots equivalent to the use of two vans. Each time slot averages 45 minutes per one-way trip or 18 one-way trips for this program per day. Obviously, there are times when multiple persons can be picked up at a given point and the number of actual time slots used may vary slightly. RADAR has assisted the County in obtaining grants of State/Federal dollars to assist in the purchase/replacement of ADA accessible vans. The County pays $69,288 annually for this service. Based on an annual average of 4,900 one-way trips, this translates to an average cost of $14.14 per one-way trip. Analysis of CORTRAN ridership for the month of December, 1996, shows that 51 different clients were served with utilization ranging from 1 person using the service 20 times (40 one-way trips) to 16 people using the service once during the month (32 trips) and several instances of multiple people being picked up at the same site for a trip to the same destination. The purpose of the CORTRAN trips include business transactions, medical appointments, socialization, and class attendance. STAR STAR service is also operated by RADAR for Valley Metro and provides paratransit service for the City of Roanoke and the area served by Valley Metro. STAR operates on the same Monday - Saturday schedule used by Valley Metro from 5:45 a.m. - 6:45 p.m. STAR is required to operate within three-fourths of a mile of the fixed route for buses within the boundaries of the City. It is a required paratransit service under ADA for the localities operating a public transportation service. STAR riders pay $2.50 per one-way trip and the net cost (after fares) to Valley Metro is $8.40 per one-way trip. The County has been asked to pay $35,250 for its local share of the STAR route which comes into the County based on current ridership. Valley Metro receives some monies from the State and Federal governments, fares, and contributions from the City of Roanoke, City of Salem, and the Town of Vinton to make up its budget. Because of the compactness of the City of Roanoke's territory, most STAR trips only require 30 minute slots to make the trip compared to the average of 45 minutes for CORTRAN. (STAR service in the County only serves physically -challenged individuals.) The local share of the cost after fares is 75% with the State/Federal share being 25%. The State/Federal share in the future is not guaranteed. RED LINE SERVICE RADAR also operates the RED LINE service for the County with funding from the State and Federal government as.a feeder service operating on a deviating route system. This program must begin and end in a designated rural area of the County and is open to anyone. The cost to the rider is $1.25 per one-way trip and the rider can obtain a transfer to Valley Metro. The system runs four times daily from the Orange Market at Hanging Rock to Valley View Mall where it connects to Valley Metro and then on to Hollins College and back to Hanging Rock. While this program has been highly publicized, it has had limited use (52 trips in December 1996). County staff and 2 RADAR recommend discontinuing the service on January 31, 1997, and leveraging the matching dollars of the grant to offset CORTRAN costs for ridership from the rural area of the County. RADAR will handle all of the reporting requirements for this change in the program. The original grant for RED LINE service included funds for a second route which did not meet the rural criteria and has not been implemented. The full grant anticipated $6,250 from fares, $43,968 Federal, $27,566 State, and $16,401 local. Since the second route was not implemented, only half of these funds are available for use. VALLEY METRO Valley Metro is the bus version of public transportation in the Roanoke Valley. Valley Metro does not extend into Roanoke County except at Tanglewood Mall and the associated route along Ogden Road and Colonial Avenue and Hershberger Road near Edinburgh. Square and Friendship Manor. The buses pick up at the road unless they can make a right turn onto the property. Since Valley Metro buses do not turn into the County adult care complexes along Hershberger Road for both trips, many residents use STAR or CORTRAN instead of public transportation for safety and convenience. In the past, the passenger fares from these two service areas have been sufficient to cover any local cost of these two bus routes; therefore, the County does not pay any supplement to Valley Metro at this time. ISSUES Board Members and staff have received numerous inquiries expressing concerns about our transportation systems: • The hours of operation of the CORTRAN system do not allow it to be used to commute to a regular j ob. • The CORTRAN time slots fill so quickly that it is often not available for scheduled appointments or for other needs. • Once the CORTRAN time slots are filled, clients in the area served by STAR call for a ride on the STAR system. • STAR ridership is restrictive. Riders in the City cannot get to doctors, shops, or points in the County beyond the service area of STAR. • Many people who are eligible for CORTRAN become frustrated at their inability (or luck) to obtain a time slot on CORTRAN and instead call friends, neighbors, and family to transport them. • There simply are not enough time slots on CORTRAN to meet the requests for service. • Valley Metro buses will not come into the adult care complexes along Hershberger Road on their trips towards Plantation Road because it is a left turn. 9 ALTERNATIVES: EXPAND CORTRAN TIME SLOTS RADAR has offered to provide additional slots to the County. The cost is $5,292 per hour of service per year. Purchasing an additional 7 hours worth of slots per day (the equivalent of adding one van) would cost $37,044 annually or $15,435 for the balance of the current fiscal year (5 months) and would serve an average of 4 people daily (round trip). PAY THE REQUESTED SUPPLEMENT FOR THE STAR SERVICE This proposal would cost $35,250 annually and would only serve the area within three- fourths of a mile of the Valley Metro fixed route service. Despite an estimated 5,600 one-way trips annually, STAR does not serve the Roanoke County population overall. Better routing of the Valley Metro buses, such as having Valley Metro buses turn into the adult care complexes along Hershberger Road, would improve ridership and reduce this need for specialized service. Also, our review of the ridership figures shows 4,116 one-way trips by County residents which reduces the supplement to $25,931 per year. Of the nearly 5,600 one-way trips into Roanoke County last year, only 4,116 trips (approximately 8 persons per day) were County residents. CHANGE THE ELIGIBILITY CRITERIA FOR USE OF CORTRAN Currently, elderly (60 or older and certified by LOA) or physically challenged (meeting certification by Easter Seals) citizens are eligible for CORTRAN. The cost could be contained by tightening the criteria for eligibility, such as limiting the availability of this service to persons with physical challenges. FARE IMPLEMENTATION FOR CORTRAN Under ADA Guidelines, the locality may not restrict the paratransit use by the eligible participants, but a fee may be imposed if uniform to all parties. The system is currently at no cost to the rider and implementing a fare to be paid at the time of service may alter the riding patterns. For example, at $2.50 per one-way trip, based on average CORTRAN usage of 4,900 one-way trips per year, $12,250 in revenue would be generated. This change could fund nearly two more hours of van service per day for the system. The fare can be collected by RADAR for the CORTRAN program. FEEDER BUS SERVICE Suggestions have been made to offer a feeder service from homes to a connecting point with Valley Metro. Scheduling for this type of program is difficult. There may be connection points where shelter is not provided. Also, the ability of the user to get to his/her final destination may be hampered if the destination point is not adjacent to a Valley Metro fixed route. On the return trip, one missed schedule from an appointment could disrupt the entire day's operation of the van system or leave a rider stranded. , E STAFF RECOMMENDATION: Staff recommends the following actions to minimize the impact to Roanoke County residents: A. Eliminate the Red Line Service effective February 1, 1997 and apply any leveraged or unspent monies to the CORTRAN program. B. Impose a fare of $2.50 per one-way trip effective July 1, 1997 to help offset the cost of this service which could generate $12,250 annually. C. Purchase an additional 7 hours of service from CORTRAN which will cost $15,435 for the balance of the current fiscal year ($37,044 annually) to serve some of the riders displaced by the loss of the STAR service. D. Notify Valley Metro that we do not plan to subsidize the STAR service because that service does not benefit the entire County. Also, strongly suggest that Valley Metro take its buses into the Edinburgh Square and Friendship Manor complexes on all routes to improve ridership from those sites. Staff will be happy to answer any questions you may have on this topic. Respectfully submitted, . 1 6 L,6 ohn M. Chambliss, Jr. Assistant County Administrator Approved by, f Elmer C. Hodge County,Administrator --------------------J ---- ACTION VOTE Approved (x) Motion by: Bob L Johnson to No Yes Abs Denied ( ) approve staff recommedan tion _ Eddy X — Received ( ) Referred ( ) To ( ) cc: File John Chambliss, Assistant Administrator 5 Harrison "_ Johnson fit_ Minnix X_ Nickens _X .W AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1997 RESOLUTION 011497-10 APPROVING THE SUBMISSION OF AN ISTEA TRANSPORTATION ENHANCEMENT PROGRAM APPLICATION FOR THE HANGING ROCK BATTLEFIELD TRAIL, PHASE II BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government in order that the Virginia Department of Transportation program an enhancement project in the County of Roanoke, Virginia. WHEREAS, a public hearing was duly advertised and held on January 14,1997 to elicit citizen comment on this project. NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia, requests the Commonwealth Transportation Board to establish the following improvement project: Hanging Rock Battlefield Trail, Phase II BE IT FURTHER RESOLVED, that the County of Roanoke, Virginia, is assured that the Hanging Rock Battlefield and Railway Preservation Foundation has identified a match of 20% of the total cost for planning and design, right of way, and construction of this project with donated land and easements, private funds, and in-kind services. And, if the County of Roanoke, Virginia, or the Hanging Rock Battlefield and Railway Preservation Foundation subsequently elects to cancel this project, the County of Roanoke, Virginia, and/or the Foundation, hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the 1 costs expended by the Department through the date the department is notified of such cancellation. On motion of Supervisor Harrison to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Y�'c��i4� fid• �'-�-�--�✓ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Director, Econ Dev 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1997 RESOLUTION 011497-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for January 14, 1997 designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes - November 19, 1996, December 3, 1996. 2. Confirmation of Committee Appointments to the Blue Ridge Community Services Board of Directors and the Library Board. 3. Request for acceptance of Ashmont Drive, Creekview Court and portions of Sedgewick Drive and Monet Drive into the Virginia Department of Transportation Secondary System. 4. Adjustment of the 1995-96 departmental rollover funds to FY 1996-97. 5. Request for approval of a Travel Assistance Policy for County sanctioned tournaments, events and programs. 6. Resolution requesting approval by the Virginia Department of Transportation for two proposed gateway beautification sites within the public right of way. 7. Amendment to Resolution 120396-6.c requesting acceptance of Penn Forest Place into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said 1 items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with the addition of Item 7 and removal of Item 5 for discussion, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Nickens to adopt the resolution and policy in Item 5 as amended by the Board, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTS: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager Pete Haislip, Director, Parks & Rec Terry Harrington, Director, Planning & Zoning E A -011497-11.a ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1997 AGENDA ITEM• Confirmation of Committee Appointment to the Blue Ridge Community Services Board of Directors and the Library Board • :/0_,1 •' •yr WdL 1. Blue Ridge Community Services Board of Directors The Blue Ridge Community Services Board of Directors has recommended Mr. Robert Lee to serve as an at -large member. His three-year term will expire December 31, 1999. His appointment must be confirmed by the five participating localities. 2. Library Board Supervisor Nickens is nominating Connie Goodman to a four-year term representing the Vinton Magisterial District. Her term will expire December 31, 2000. It is recommended that the above appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve Eddy _x Received ( ) Harrison x_ Referred ( ) Johnson x_ To ( ) Minnix x._ Nickens x cc: File Blue Ridge Community Services Board of Directors File Library Board File ,._ Blue Ridge Community Services t} � DE � � December 13, 1996 Mr. Bob L. Johnson, Chairman Roanoke County Board of Supervisors 5204 Bernard Drive, SW Roanoke, VA 24018 Dear Mr. Johnson: Onzlee Ware Chairman L — Pamela K. Cox Vice chairman John M. Hudgins, Jr. Treasurer Susan J. Cloeter secretary Executive Director Fred P. Roessel, Jr., Ph.D. At the December 12, 1996, Board of Directors meeting a resolution was passed to recommend Mr. Robert Lee, 3710 Southway Drive, S. W. Roanoke, as an at -large member of the Board of Directors. The term of appointment would be through December 31, 1999. The bylaws of the Board require that members at -large be recommended by the Board to the five participating localities. All five local governments must ratify the appointment. Your attention to this matter will be very much appreciated. Sincerely, / )Ulk o ' /___ Fred P. Roessel, Jr., Ph. D. Executive Director FPRjr:cd C: Elmer C. Hodge John Chambliss Mary Allen Robert Lee Onzlee Ware Susan Cloeter Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690 1 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 14TH DAY OF JANUARY, 1997, ADOPTED THE FOLLOWING: RESOLUTION 011497-11.b REQUESTING ACCEPTANCE OF ASHMONT DRIVE, CREERVIEW COURT, AND PORTIONS OF SEDGEWICR DRIVE AND MONET DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear 'and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation 4T. 7J 12. 39 Y7 . E 1 wi. 7745 12 0.11 MILES TO COTTON �, 15 HILL RD. (VA SR 688) O K .. .a 8 7794 123.09 THE GARDENS OF COTTON Q?' HILL SECTION 2 (DES: 2) PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: THE GROVES, SECTION I (DES: 5,6) 1) ASHMONT DRIVE - FROM A POINT 275' EAST OF SEDGEWICK DRIVE TO ITS CUL-DE-SAC. 2) MONET DRIVE - FROM THE INTERSECTION OF CHAGALL CIRCLE TO A POINT 330' TO THE EAST. 3) SEDGEWICK DRIVE - FROM THE INTERSECTION WITH MONET DRIVE TO THE INTERSECTION OF ASHMONT DRIVE. 4) ASHMONT DRIVE - FROM THE INTERSECTION WITH SEDGEWICK DRIVE TO A POINT 275' TO THE EAST. 5) MONET DRIVE - FROM A POINT 330' EAST OF CHAGALL CIRCLE TO THE INTERSECTION OF CREEKVIEW COURT. 6) CREEKVIEW COURT - FROM THE INTERSECTION WITH MONET DRIVE TO ITS CUL-DE-SAC. LENGTH: (1) 0.08 MILES (2) 0.06 MILES (3) 0.06 MILES (4) 0.05 MILES (5) 0.12 MILES (6) 0.06 MILES RIGHT OF WAY (1) 50 FEET (2) 50 FEET (3) 50 FEET (4) 50 FEET (5) 50 FEET (6) 50 FEET ROADWAY WIDTH (1) 30 FEET (2) 38 FEET (3) 38 FEET (4) 38 FEET (5) 38 FEET (6) 30 FEET SERVICE (1) 11 HOMES (2) 0 HOMES (3) 0 HOMES (4) 0 HOMES (5) 11 HOMES (6) 8 HOMES ROANOKE COUNTY - THE GROVES, SECTION 1, ENGINEERING & ASHMONT IN THE GROVES, SECTION.2, INSPECTIONS DEPART%.§RDENS OF COTTON HILL, SECTION 2. - .._ _2�:e° .. lel. 1 - re.w " .. - , ASHMONT IN THE GROVES Taal P e 0SECTION i 20 :� 2 (DES 3,4) I v 4a� Ashmcnt 2 x•02 Of1V 00 Pi W tra ae sr I2 7e sx fa y �: 8 B / 22.-16 t� ►7 � ry.i' ;, � 79.19 U R �:: .. � 15 tr 14t 13 h1'p sp.• 9822 YJ i .91.77 � iI - 9r i � 1 ' ,• � 4208 e 2 i 1 - PAI Ys S 24 Z. o 2.5 w 1 o 2 o $ '<, Ci up1 w 121.1 /O a �� rrT- '� a 10 y raj, a 8 4 N N N � tt r -0.88 A 4 1 r '� •? X31 118.79 - 91.,1 80.e3+}.'V, 9 C p8 '] I 9 "�� ::Monet "'� m. °` �.•Ly,,." 64.70 80� ry.'1. 7� p 8 _ o fo 11. e2.9J .. Jr P N 7 5 _ . 4 -22 3 , E Q2s.x1 m YP w S cU ?'� r q 6. •� t ,' 1 4T. 7J 12. 39 Y7 . E 1 wi. 7745 12 0.11 MILES TO COTTON �, 15 HILL RD. (VA SR 688) O K .. .a 8 7794 123.09 THE GARDENS OF COTTON Q?' HILL SECTION 2 (DES: 2) PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: THE GROVES, SECTION I (DES: 5,6) 1) ASHMONT DRIVE - FROM A POINT 275' EAST OF SEDGEWICK DRIVE TO ITS CUL-DE-SAC. 2) MONET DRIVE - FROM THE INTERSECTION OF CHAGALL CIRCLE TO A POINT 330' TO THE EAST. 3) SEDGEWICK DRIVE - FROM THE INTERSECTION WITH MONET DRIVE TO THE INTERSECTION OF ASHMONT DRIVE. 4) ASHMONT DRIVE - FROM THE INTERSECTION WITH SEDGEWICK DRIVE TO A POINT 275' TO THE EAST. 5) MONET DRIVE - FROM A POINT 330' EAST OF CHAGALL CIRCLE TO THE INTERSECTION OF CREEKVIEW COURT. 6) CREEKVIEW COURT - FROM THE INTERSECTION WITH MONET DRIVE TO ITS CUL-DE-SAC. LENGTH: (1) 0.08 MILES (2) 0.06 MILES (3) 0.06 MILES (4) 0.05 MILES (5) 0.12 MILES (6) 0.06 MILES RIGHT OF WAY (1) 50 FEET (2) 50 FEET (3) 50 FEET (4) 50 FEET (5) 50 FEET (6) 50 FEET ROADWAY WIDTH (1) 30 FEET (2) 38 FEET (3) 38 FEET (4) 38 FEET (5) 38 FEET (6) 30 FEET SERVICE (1) 11 HOMES (2) 0 HOMES (3) 0 HOMES (4) 0 HOMES (5) 11 HOMES (6) 8 HOMES ROANOKE COUNTY - THE GROVES, SECTION 1, ENGINEERING & ASHMONT IN THE GROVES, SECTION.2, INSPECTIONS DEPART%.§RDENS OF COTTON HILL, SECTION 2. !� Q 6 N CD z t E O +- 2 H � � U N m C � O y Z3 o W Q � O cc C7 O O C� O d D H 1 y `o H Q ro z a. V/ < Q Cpm o Y •N N Z�-1 o -- E m p U m Q < Z a , a r E Z w x ro fr„ O < CL 0 O a 0 U U w � Q� Ltl C r O M 0, ro O O O < U CD 03 F�- Z a n i 3 a� O O ro CE �n CD C m a ® o m a m c m a a m iti o a a a a a. CL a m C 0 0 0 0 25 O n 5 m E QQ a! O '0' Q E 'p' Q m 0 Q C '0' 2 O [C 4 •y LL r a LL r a LL r n. LL r a LL r d LL r IL m W ; H W � � r x A � t N H H b z 3 m O cc Z .- N O Z a , a r E Z w x ro fr„ O < CL 0 O a 0 U U w � Q� Ltl '5 I f \ < | t$ j CD / \ \ / ) / 0 0 . - \ . � zz � � . . $ 7 6Z ƒ 2 o m o m \ 00 I K z K CL 6 I K z £ I K + \ � c 3 3 3 0$ k � B if) \ { } \ & \ § .b cn I E / } ( ƒ } ƒ } ƒ } / ) / } \ & & it / ) / / ) / It / . � m \ » / b . k I I 0 t P § j cc 00 i; f \� . \ . S J zz k k i / / CEisi \ Ir W) CD / / / / / L [ \ E ) ) ) ) ) ) ) \ E / \ } ƒ y ! 9 § ! « » § / \ } } } } 0 j ( ƒ } ƒ / ƒ } ƒ } ƒ } / } ƒ } \ / / / / / / / . f ! { \ � � } k . z $ # � ) L-3 � ; A-011497-11. c ACTION NO. ITEM NUMBER 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 1997 AGENDA ITEM: Adjustment of the 1995-96 Departmental Rollover Funds to FYI 996-97. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The November 19, 1996 Board meeting included a report on the Rollover of Departmental funds from FY1995-96 to FY1996-97. This report detailed the year-end allocation between departments and the capital fund as directed by the Rollover Policy approved by the Board during the FY96-97 budget process. Several Board members expressed concern regarding the rollover of funds from two specific accounts, Non - Departmental and Departmental Incentives. Their understanding of the Rollover Policy was that departmental savings were eligible for rollover appropriations and the surpluses remaining is these two accounts did not represent "managed" savings. The Non -Departmental balance resulted from grouped costs that were unallocated to departmental budgets at year end. Examples were health insurance, termination pay, salary increases, etc. Staff had proposed using the rollover of 60% of this balance for benefit adjustments and other unforseen personnel costs. The Departmental Incentives account balance resulted from unused matching funds for new departmental programs. The rollover funds from this remaining balance were to be used for process re-engineering of Planning & Zoning and Engineering & Inspections at the Roanoke County Administration Center and for a pilot program for program performance measurement. FISCAL IMPACT: Rollover budget appropriations will be reduced by $35,057 in the Non -Departmental account and $15,000 in the Departmental Incentives account. The Transfer to Capital appropriation will be increased by $50,057 with a corresponding increase in the Unappropriated Balance in the Capital Fund. Costs related to re-engineering and performance measurement will be determined and brought to the Board for an additional appropriation at a later date. STAFF RECOMMENDATION: Re -allocate original appropriation of $50,057 from the General Fund to the Unappropriated Balance in the Capital Fund. This would be consistent with the distribution of original rollover funds not allocated to operating departments. m:\finance\common\board\11-26-96.wpd January7, 1997 SUBMITTED BY: ZOA� Brent Robertson Budget Manager APPROVED: c9-r� Elmer C. Hodge County Administrator L- y ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) .approve Eddy x_ Received ( ) Harrison_ Referred ( ) Johnson To ( ) Minnix Nickens _x cc: File Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance m:\fmance\common\board\11-26-96.wpd January 7, 1997 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1997 RESOLUTION 011497-11.d AUTHORIZING THE CREATION OF A TRAVEL ASSISTANCE GRANT PROGRAM FOR ELIGIBLE PARTIES UNDER THE ROANOKE COUNTY PARKS AND RECREATION DEPARTMENT, AND APPROPRIATING FUNDS TO IMPLEMENT THIS PROGRAM FOR FISCAL YEAR 1996-97 WHEREAS, the Board of Supervisors for Roanoke County receives requests from individuals and groups for financial support to pay the costs associated with participation in regional or national events, tournaments, and other programs sponsored or sanctioned by the County through its Department of Parks and Recreation; and, WHEREAS, the Board recognizes that these requests are from participants in County sponsored or sanctioned activities, these participants are representing the County in a positive manner, and serve a valuable public benefit; and, WHEREAS, the Board desires to provide grants of financial assistance to certain eligible individuals and groups on a timely, consistent and equitable basis. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1) That the Roanoke County Travel Assistance Policy, which is attached hereto and incorporated herein by reference, is hereby adopted as a policy for the County of Roanoke. This policy establishes eligibility criteria, funding restrictions, grant limits and application procedures for parties interested in obtaining financial assistance to defray the costs of participation in regional or national events, athletic tournaments and other 1 similar programs sponsored or sanctioned by the County through its Department of Parks and Recreation or Roanoke County Schools. Funding for this Policy is solely within the discretion of the Board, and shall not be deemed to create an entitlement to or on behalf of any person. 2. That the Director of the Parks and Recreation Department, or his designee, is hereby authorized to administer this Policy, and to approve grant applications within the provisions of this Policy and the limits of the funds appropriated for these purposes. 3. That the sum of Two Thousand Five Hundred ($2,500.00) Dollars is appropriated from the Board Contingency Fund to implement this Policy for Fiscal Year 1996-97. This funding for this Policy is subject to future appropriations by the Board of Supervisors. On motion of Supervisor Nickens to adopt the Resolution and policy as amended by the Board, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Pete Haislip, Director, Parks & Recreation Diane D. Hyatt, Director, Finance Policy Manual ATTACHMENT A Roanoke County Travel Assistance Program Purpose: To provide financial assistance to Roanoke County sponsored groups, youth athletic teams, or individuals, for travel to and from Roanoke County sanctioned tournaments or events. Funding Limits: A maximum of $300.00 per team, with a limit of one grant per team per year. Individuals representing Roanoke County in qualifying events are eligible for a maximum of $100.00, with a limit of one grant per year. Assistance is limited to availability of budgeted funds. Eligibility Requirements: Athletic teams requesting funds must be sanctioned according to policies outlined in the Department of Parks & Recreation or be part of a sponsored Roanoke County Parks and Recreation program. 2. Requests for travel funds to athletic tournaments shall be for winners of Virginia State Tournaments that are an extension of the Roanoke County sanctioned recreation league play for that season. 3. Organized groups, teams or individuals participating in non -athletic programs or events must have competed in a state level qualifying competition that is an extension of or part of a Roanoke County or Roanoke County School sponsored program. Programs or events which are invitational or having an open registration policy do not qualify for grants in this program. 4. The tournament or event must be located a minimum of 200 miles from Roanoke County and require overnight stay. 5. Applicants must be residents of Roanoke County, or attend a Roanoke County Public School and meet the established non-resident participation policy. Application Procedures: Teams or individuals who meet the eligibility requirements, and are participating in a qualifying program, should complete and submit a grant application to the Roanoke County Parks and Recreation Department 10 days in advance of the event to allow the preparation of the check for the grant. Applications received and approved less than 10 days in advance of the event will result in reimbursement to the individual or group after the event. The Director of Parks and Recreation, or his designee, is authorized to approve applications. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1996 RESOLUTION 011497-11.e REQUESTING APPROVAL BY THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR TWO PROPOSED GATEWAY BEAUTIFICATION SITES WITHIN PUBLIC RIGHTS OF WAY IN ROANOKE COUNTY WHEREAS, the Virginia Department of Transportation has reviewed specifications for the design, installation, and maintenance of two new proposed highway right of way planting locations and shall review specifications for the design, installation, and maintenance of all proposed highway median and right of way plantings at particular locations in Roanoke County, and WHEREAS, the Board of Supervisors of Roanoke County first endorsed this landscaping/beautification project on June 11, 1996 for the Williamson Road Hollins Village Master Plan and has appropriated the amount of $30,000 to fund this project and others for the 1996-1997 fiscal year. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia requests that the Virginia Department of Transportation approve the submitted specifications, and permit two new landscaped planting areas at locations 1 through 2 as specified herein: (1) Northside of US Route 11 (Williamson Road) at the intersection of US Route 115 (Plantation Road). (2) US Route 117 (Peters Creek Road) at US Route 11 (Williamson Road) within the right of way adjacent to Market Square North Shopping Center and the right of way adjacent to Moores BE IT FURTHER RESOLVED that the Board of Supervisors of 1 Roanoke County hereby agrees to pay 100 percent of the total cost for design, installation, and perpetual maintenance of this project in lieu of a permit fee or continuous bond at the two new proposed Gateway Beautification locations. On motion of Supervisor Johnson to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Virginia Department of Transportation 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 14TH DAY OF JANUARY, 1997, ADOPTED THE FOLLOWING: RESOLUTION 011497-11.f AMENDING RESOLUTION 120396-6.0 REQUESTING ACCEPTANCE OF PENN FOREST PLACE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that the driveway servicing lots 13 thru 19 of Penn Forest Place subdivision are private. Maintenance, including snow removal, is not a public responsibility. It shall not be eligible for acceptance into the State Secondary System for maintenance until it is constructed and complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause this street to become eligible for addition into the state system shall be provided with funds other than those administered by the Virginia Department of Transportation, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson Nays: None 1 A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14,1997 RESOLUTION 011497-12 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None cc: File Executive Session A COPY TESTE : Mary H. Allen, Clerk Roanoke County Board of Supervisors