HomeMy WebLinkAbout4/8/1997 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKECOUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997
RESOLUTION 040897-1 DESIGNATING THE 1932 SEAGRAVE FIRE
TRUCK STATIONED AT MT. PLEASANT FIRE DEPARTMENT AS THE
COUNTY'S #1 FIRE TRUCK AND AS HISTORICAL EQUIPMENT.
WHEREAS, the Board of Supervisors in June, 1932 purchased a new Seagrave
Fire Truck to be housed at the Salem Fire Department to be used to fight fires in Roanoke
County, and
WHEREAS, in April, 1972, another unit was purchased by the County for this
purpose and the Seagrave unit was taken out of active service, and
WHEREAS, Chief Gene Wagner and other volunteers of the Mt. Pleasant Volunteer
Fire Department undertook the task and worked from 1972 to 1975 to refurbish the truck
for use in parades and other appropriate ceremonies, and
WHEREAS, the members of the Mt. Pleasant Fire Department have faithfully
maintained this vehicle and taken the unit upon request for such ceremonial presentations.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY that the 1932 Seagrave Fire Truck refurbished by Chief Gene
Wagner and the Mt. Pleasant Volunteer Fire Department is hereby designated as the
County's #1 fire truck and as historical equipment in recognition of the service this unit
provided to the residents and businesses of Roanoke County and the Board further
expresses its appreciation to Chief Wagner and the members of the Mt. Pleasant Fire
Department for their efforts to restore and maintain this truck for use by the County.
THE BOARD OF SUPERVISORS FURTHER DESIGNATES the Mt. Pleasant Fire
Department as custodian of the vehicle with the understanding that they will continue to
present the vehicle in appropriate ceremonial occasions on behalf of the County.
On motion of Supervisor Nickens to adopt the Resolution, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Rick Burch, Chief of Fire & Rescue
Mt. Pleasant Fire Department
Resolutions of Appreciation File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, APRIL 8, 1997
RESOLUTION 040897-2 APPROVING THE ROANOKE
VALLEY RESOURCE AUTHORITY BUDGET FOR THE
YEAR ENDING JUNE 30, 1998 AND AMENDING THE
OPERATING BUDGET FOR THE YEAR ENDING JUNE 30, 1997
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke, and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 28, 1997, a copy of which is on file in the office
of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has
submitted a request that the County approve the budget of the Roanoke Valley Resource
Authority for the year ending June 30, 1998.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia that the budget for the year ending June 30, 1998 for the Roanoke Valley
Resource Authority as set forth in the March 28, 1997, report of the Authority Chairman,
a copy of which is incorporated by reference herein, is hereby APPROVED, and the
County Administrator and the Clerk are authorized to execute and attest, respectively, on
behalf of the County, any documentation, in form approved by the County Attorney,
necessary to evidence said approval.
On motion of Supervisor Minnix to adopt the resolution and carried by the following
recorded vote:
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AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
�►'i'ta.�-�a-- .fid.
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Allan C. Robinson, Jr., Chairman, RVRA
John R. Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
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A-040897-3
ACTION NO.
ITEM NUMBER
E--- 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 1997
AGENDA ITEM: Request for approval of the Circle Employee
Suggestion Program
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval and request permission to move forward with this project The best of
programs, like the best of decisions, are all for naught if they are made too late- We have really
done a lot of work on this program and it has overcome much scepticism on the part of the staff.
It is doable and it will be beneficial and it is time to put it in place.
BACKGROUND:
In the fiscal year 1996/97 budget, the Board of Supervisors
included $5,000 to implement an employee suggestion program to
encourage employees to look for cost savings and efficiencies in
their jobs.
A committee consisting of Don Myers, Drew Glenn, Joe Sgroi, Kathy
Claytor, Nancy Mitchell, Mary Allen, and Craig Hatmaker began to
develop the program in September 1996. The committee reviewed 21
suggestion programs from other local governments and the private
sector.
The first recommendations of the team were presented to the Board
of Supervisors and County Administrator in fall 1996. The
committee was asked to research further, and develop a program that
identified specific cost savings and efficiencies.
From the research that the team conducted, several recommendations
were consistent: (1) rewards and recognitions to the employee
should be made quickly; (2) the program should be decentralized;
(3) it should be simple and easy to understand; (4) recognition is
even more important to the employee than monetary rewards; and (5)
the focus should be on small improvements within the employee's own
work area.
After considerable discussion and research, the team developed the
CIRCLE Suggestion Program, which stands for Continuous Improvement
of Roanoke County Led by Employees.
SUMMARY OF INFORMATION:
The CIRCLE Suggestion Program has two components:
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Component One:
Employees are encouraged to look at their jobs and to propose cost
effective suggestions for improving their work on a continual and
regular basis. Eligible suggestions include ideas that:
1. Save time and/or money
2. Improve accuracy, effectiveness, quality, and/or customer
service
3. Reduce risk of loss of life, limb, property or time.
Employees will receive $2.00 for submitting an eligible suggestion
whether implemented or not. If implemented, the employee will
receive an additional reward up to $50.00 based upon the cost
savings.
Component Two:
Suggestions in Component Two will pertain to ongoing documented
hard dollar savings, similar to the traditional suggestion
programs. This program will be self-funded from the actual
savings.
Eligible suggestions must meet the following criteria:
1. Suggestions must be carefully documented and savings
strictly identified.
2. The department head(s) must agree to the savings and to
removing the savings from the line item in the budget
where they appear.
The first year's savings will be distributed as follows: the
suggestor will receive 10%; the department where the savings
occurred will keep 30%; 10% will be set aside to fund the
suggestion program; and 50% will be returned to the General Fund.
Employees will also be recognized for their suggestions. The names
of employees who submit suggestions and/or receive rewards will be
entered on the computer monthly and their names will appear in T€
County Signal. The employees whose suggestions are implemented
will be listed in a separate column in The County Signal.
Quarterly, the 10 employees with the highest points will receive a
t -shirt or golf shirt. Annually, the employees with the highest
points for the year will receive a resolution and plaque from the
Board of Supervisors and recognition on Roanoke County Today.
The proposed CIRCLE Suggestion Program has been presented to County
Department Heads for their input. It was also presented to three
focus groups consisting of a cross section of first line
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supervisors and employees totaling 30 employees. Some adjustments
to the program were made based on their recommendations and all
three focus groups unanimously recommended going forward with the
program.
The program was also described to the members of the Board of
Supervisors both individually and at a work session on March 25,
1997. Some modifications to the program were also made as a result
of their suggestions.
Staff will continue to monitor the suggestion program and refine or
improve it as necessary. A brochure and suggestion form are
attached for your review.
FISCAL IMPACT:
$5,000 was included in the 1996/97 budget to fund a suggestion
program. There are one-time start up costs of approximately $2,200
to cover printing of suggestion forms, a brochure and other
advertising tools. The remaining funds will be used to reward
employees for their suggestions.
Future funding for Component One will be included in the 1997/98
budget.
Component Two would be self-funded from the realized savings if the
program is approved.
Staff recommends that the Board of Supervisors approve the CIRCLE
Suggestion Program.
Respectfully submitted,
Joe S_roi,
Dire or of Human Resources
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved y,
Elmer C. Ho ge
County Administrator
ACTION
t;otion by: H. Odell Minni x to
adopt CIRCLE Program
cc: File
Joe Sgroi, Director, Human Resources
VOTE
No Yes Abs.
Eddy_
Harrison x
Johnson x
Minnix x
Nickens x
Centnuos
9mtuoaege� of
fiaiiuk'
CSF# 123456 E_3
CIRCLE Suggestion Form
Employee # Employee Name Department
Current situation. Describe how things are now relative to what you want changed. Include all available
measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report...."
Proposed situation. Describe how things should be. Also include all available measures. Ex. "Using my PC, I
could do the report in 1 hour ..."
Employee's Signature Date Supervisor's Signature Date Grade
By signing, the employee grants the County of Roanoke Virginia complete rights to use, modify, and
distribute any and all ideas submitted on this form.
See back of form for instructions
Countinuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form
A-040897-4
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING ?ATE: April 8, 1997
I&GENDA ITEM: Request to Approve Phase II of Communications
Contract for the Joint Radio System Between the
County of Roanoke and the City of Roanoke
COUNTY ADMJNISTRATQR' S COMMENTS'
BACKGROUND:
Staff from the City of Roanoke and the County of Roanoke have
been studying the radio communications systems to provide better
inter -operability between the common departments of the City and
the County and also among the departments of the City. This study
had previously been recommended by the Towers Perrin report in May
1995 and was also presented as a topic and recommended as a viable
study project in a joint presentation to the City Council and Board
of Supervisors on March 4, 1996.
The two governments previously approved the hiring of Hayes,
Seay, Mattern and Mattern as a consultant to determine the
viability of this type of joint radio communications system. Phase
I of the study was completed in December, 1996 with the following
conclusions:
- A joint radio system is possible and desirable using the
County's existing Motorola 800 MHZ system as the backbone of
the combined system.
The City of Roanoke applied for 14 800 MHZ channels and
received licensure for 10 of the lines which could provide a
joint system of 23 lines when coupled with the County system.
The joint system could operate by adding a new site on Mill
Mountain to the County's existing three transmitter sites of
Crowell's Gap, Fort Lewis Mountain and Poor Mountain.
- The current Emergency Communications Centers in the City and
County would each be modified to serve as backups to each
other.
- Consideration should be given to providing combined radio
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maintenance when the new system is in place to obtain the
benefits of size and purchasing power and reduce the
duplication of needed equipment.
Roanoke County recently completed an upgrade of our Motorola
system which placed us in a favorable position for a joint system
like the concept being studied. Inter -operability between the
County and City operations is essential as we seek regional
solutions to operating situations such as public safety, trash
collection, emergency conditions, etc. By allowing operating units
and people to communicate easily, we reduce the impact on the
dispatchers in our communications control centers, promote
cooperation, and improve overall efficiency for the residents of
the Roanoke Valley.
The County share of the proposed joint system includes the
purchase and installation of the transmitter equipment at the Mill
Mountain site to strengthen our coverage, provides the completion
of a looped system of microwave coverage to our transmitter sites,
and gives us additional backup coverage at the City Communication
Center should our Dispatch Center become disabled.
Future improvements to be considered by the County would
include mobile data terminals for certain public safety vehicles,
digital equipment (when technologically practical) for mobile
units, and replacement of units that will have aged to technical
obsolescence.
The total projected cost of this project is $7,852,597 of
which the City share would be $6,963,672 and the County share
$888,924. These prices have not been finalized through negotiation
with the vendor and serve only as a projection for planning
purposes.
The City is considering several funding sources for its share
of the system including an increase to their E-911 Tax. Their
funding efforts are independent of those of the County.
The County portion of the project has been included in the
Capital Improvements Program and would likely be split over the
next two fiscal years. Staff also suggests consideration of lease -
purchase financing to spread the impact to our cash flow over
several years.
City staff has been discussing the project with City
Administration to include this item in their upcoming budget. On
April 7, a report will be taken to City Council requesting
authorization to enter into Phase II of the study using Hayes,
Seay, Mattern and Mattern to design the system for the City's
PA
E7- I
needs. The cost of this Phase II study has been negotiated at a
cost of $55,000 of which the City will pay all of the cost. When
completed, the consultant report should have adequate information
to negotiate with the vendor the various components of the system
necessary to allow final pricing of a joint radio system.
County staff supports the City's effort in completing Phase II
of the consultant study and will work with them in defining the
interface to the County system.
FISCAL IMPACT:
None. The City of Roanoke is authorizing the Phase II study
and will payla l of the cost of this phase of the study.
ALTER -NATIVES:
1. Concur in the study and allow the City of Roanoke to proceed
with the Phase II with staff support by the County and no
financial contribution for this Phase II study by the County.
In doing so, the County shows its ongoing support of the
concept of the joint system.
2. Do not approve of the County's participation in the continued
development of a joint communications system.
RECOMMEINDAT I ON ::
Staff recommends Alternative 1, to allow the City of Roanoke
to proceed with the Phase II study at the City's expense and that
the County continue to participate in the development of a joint
communications system with the City of Roanoke.
Respectfully submitted, Approv d by,
, jri
ohn M. Chambliss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
----------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: H Odell Minnix to
approve Phase II
VOTE
No Yes Abs.
Eddy x
Harrison _x
Johnson x
Minnix x
Nickens x
cc: File
John M. Chambliss, Jr., Assistant Administrator
William J. Rand, III, Director, General Services
W. Robert Herbert, City Manager
George C. Snead, Director of Public Safety
M. Elaine Carver, Director, Procurement
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ONTUESDAY, APRIL 8, 1997
ORDINANCE 040897-5 DECLARING A PARCEL OF REAL ESTATE
TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE
OF SAME; NAMELY THE SOUTH COUNTY NO.4 WELL LOT
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the subject property, having been made available for other public uses before
permitting disposition by sale, is hereby declared to be surplus.
2. That an advertisement for bids for the sale of this surplus real estate was
advertised in the Roanoke Times & World News on January 27, 1997.
3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke
County, a first reading of this ordinance was held on March 25, 1997, and the second
reading was held on April 8, 1997, concerning the disposition of the following parcel of real
estate identified as follows:
South County No. 4 Well Lot - Tax Map Parcel No. 76.01-1-24
4. That an offer for said real estate has been received, from Frank D. Porter,
III and Beverly V. Porter to purchase this property for the sum of $3,800.00 (less a credit
of $3,769.59 for erosion control and drainage work) and this offer is hereby accepted.
5. This conveyance is subject to the restriction that no structure shall be
constructed on this property and that an area 20' wide along the front lot line of this
property be retained for possible future road widening purposes.
1
6. That the purchase price for the property will be paid upon delivery of a deed
therefor and all proceeds from the sale of this real estate will be deposited into the water
fund in accordance with the trust agreements of the 1991 water revenue bonds.
7. That the County Administrator is hereby authorized to execute such
documents and take such actions on behalf of Roanoke County as are necessary to
accomplish the sale of said property, all of which will be on form approved by the County
Attorney.
8. That this ordinance will be effective on and from the date of its adoption.
On motion of Supervisor Eddy to adopt the ordinance and accept offer, and carried
by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
cc:
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
File
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 1997
ORDINANCE 040897-6 AUTHORIZING AN INTERGOVERNMENTAL
AGREEMENT ESTABLISHING THE ROANOKE VALLEY GREENWAY
COMMISSION BETWEEN THE CITY OF ROANOKE, CITY OF SALEM,
COUNTY OF ROANOKE, TOWN OF VINTON
WHEREAS, over the past several years, citizens of the Roanoke Valley have
expressed considerable interest in preserving open space, protecting viewsheds along the
Blue Ridge Parkway and developing a Regional Greenway System; and
WHEREAS, the Roanoke Valley Greenways Committee has previously been
established to prepare a regional greenway plan and develop a long term organizational
structure to carry on greenway planning and implementation; and
WHEREAS, the Roanoke Valley Greenways Steering Committee has recommended
an Intergovernmental Agreement establishing a permanent Roanoke Valley Greenway
Commission; and
WHEREAS, the purpose of the Roanoke Valley Greenway Commission would be
to promote and facilitate coordinated direction and guidance in the planning, development
and maintenance of a system of greenways throughout the Roanoke Valley; and
WHEREAS, the Board of Supervisors desires to exercise its authority pursuant to
Section 15.1-21, 1950 Code of Virginia, as amended, to enter into an Intergovernmental
Agreement establishing such Commission; and
WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the
second reading was held on April 8, 1997.
1
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County
as follows:
1. That the Intergovernmental Agreement establishing the Roanoke Valley
Greenway Commission is hereby authorized and approved.
2. That the Chairman of the Board of Supervisors or his designee is hereby
authorized to execute the Intergovernmental Agreement establishing the Roanoke Valley
Greenway Commission upon form approved by the County Attorney and substantially in
the form of the Agreement attached to the report of the County Administrator to this Board,
dated March 25, 1997.
3. That this ordinance shall take effect immediately upon its adoption.
On motion of Supervisor Eddy to adopt the ordinance with a change to paragraph
2, and to appoint to the Commission Charles Blankenship, three year term; Don Witt, two
year term; and Richard Kelly, one year term, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Jonathan Hartley, Assistant Director of Planning & Zoning
Elizabeth Belcher, Greenways Coordinator
W. Robert Herbert, Roanoke City Manager
B Clayton Goodman, III, Vinton Town Manager
Randolph M. Smith, Salem City Manager
OA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 1997
ORDINANCE 040897-7 AMENDING AND REENACTING SECTION
12-13, REMOVAL AND DISPOSITION OF CERTAIN UNATTENDED
VEHICLES OF THE ROANOKE COUNTY CODE TO REQUIRE THE
POSTING OF WARNING SIGNS ON PRIVATE PROPERTY
NORMALLY OPEN TO THE PUBLIC FOR PARKING
WHEREAS, this section of the Roanoke County Code was originally adopted in
1971 as Section 10-9 in accordance with enabling legislation in the Code of Virginia, and,
WHEREAS, the General Assembly has subsequently amended the enabling
legislation to require the posting of signs warning of the possibility of towing or removal of
vehicles on private property which is open to the public for parking; and
WHEREAS, the first reading of this ordinance was held on March 25, 1997; and the
second reading was held on April 8, 1997.
BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia,
as follows:
1. That Chapter 12 MOTOR VEHICLES AND TRAFFIC, Article I. In General, Sec
12-13 Removal and disposition of certain unattended vehicles be amended and reenacted
as follows:
Sec. 12-13. Removal and disposition of certain unattended vehicles.
(a) Whenever any motor vehicle, trailer or semitrailer is found on the public roads
or highways or public grounds unattended by the owner or operator and constitutes a
hazard to traffic or is parked in such manner as to be in violation of law, or whenever any
motor vehicle, trailer or semitrailer is left unattended for more than ten (10) days upon any
public property or privately owned property, other than the property of the owner of such
motor vehicle, trailer or semitrailer, within the county, or is abandoned upon such public
property or privately owned property without the permission of the owner, lessee or
occupant thereof, such motor vehicle, trailer or semitrailer may be removed for
safekeeping by or under the direction of a law-enforcement officer to a storage garage or
2. This ordinance shall be effective from the date of its adoption.
On motion of Supervisor Johnson to adopt the ordinance and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
2
cc: File
Joseph B. Obenshain, Senior Assistant County Attorney
Circuit Court
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
John L. Apostolou, Judge
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
0. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Gary Robertson, Director, Utility
Michael Lazzuri, Court Services
William J. Rand, III, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
Elaine Carver, Director, Procurement
John W. Birckhead, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 1997
RESOLUTION 040897-8 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM K CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for
April 8, 1997, designated as Item K - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
2. Authorization to allow a parcel of County property (well lot, tax
Map. No. 40.14-1-50) to be used by the Bonsack Family Practice
(Lewis Gale Clinic, L.L.C.) as a temporary parking lot for
employees.
3. Appropriation of donation received from Crestar Bank for use by
Planning and Zoning for the Williamson Road Hollins Village
Project.
4. Confirmation of appointments to the Public Safety Volunteer
Benefits Board of Trustees.
5. Request from School Board for appropriation of $26,300
technology grant funds.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
1
such item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution with Item 1
removed, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Joseph B. Obenshain, Senior Assistant County Attorney
Terrance L. Harrington, Director, Planning & Zoning
Amy L. Shelor, Fire & Rescue Coordinator
Dr. Deanna Gordon, School Superintendent
Carol Whitaker, Director, Special Education
Diane D. Hyatt, Director, Finance
William J. Rand, III, Director, General Services
2
RMOM • 6• •
R
ACTION NO.
ITEM NO. V, Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 1997
AGENDA ITEM: Authorization to allow a parcel of County property
(Well Lot, Tax Map No. 40.14-1-50) to be used by
the Bonsack Family Practice (Lewis Gale Clinic,
L.L.C.) as a temporary parking lot for employees
COUNTY ADMINISTRATOR'S COMMENTS:
me) 414 i4_• 0 •
The Bonsack Family Practice (a satellite clinic of Lewis Gale
Clinic, L.L.C.) has requested permission to utilize a parcel of
County property as a parking lot for its employees during a Health
Fair which is to be conducted on April 10, 1997 from 5:00 to 7:00
p.m. and on April 12, 1997 from 10:00 a.m. to 2:00 p.m. The Health
Fair is free and is open to the general public.
Lewis Gale Clinic, L.L.C. has agreed to be responsible for any
damage to the property as a result of these activities. In
addition, the Clinic has agreed to execute a waiver releasing
Roanoke County from any injuries or damages to persons or property
as a result of these stated activities.
The Utility Department has no problem with this temporary use
of the well lot. The well is not in use and this property will be
surplused in the near future.
None.
Staff makes the following recommendations:
1. That the Board authorize the County Administrator to
execute such documents to accomplish this transaction on forms
approved by the County Attorney.
1
14-Z
2. That the Board favorably consider this authorization by
resolution under the consent agenda.
ctfully submitted,
Jph B[ obenshain
S or A sistant County Attorney
ACTION VOTE
Approved (x) Motion by: Bob L Johnson to No Yes Abs.
Denied ( ) approve Eddy x
Received ( ) Harrison x_
Referred ( ) Johnson x
To ( ) Minnix x
Nickens
cc: File
Joseph B. Obenshain, Senior Assistant County Attorney
Gary Robertson, Director, Utility'
2
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AGREEMENT AND RELEASE
In consideration of One Dollar ($1.00) and other benefits to be received by the undersigned, the
receipt and sufficiency whereof is hereby acknowledged, the undersigned hereby releases and forever
discharges the Board of Supervisors of Roanoke County, Virginia, a political subdivision of the
Commonwealth of Virginia, its officers, agents, and employees for any and all claims, demands, damages,
actions, causes of action, or suits of any kind whatsoever, and particularly on account of all injuries or
damage, known or unknown, both to person and property, which have resulted or may in the future develop
by reason of the use of a County well lot (Tax Map No. 40.14-1-50) by the Bonsack Family Practice, a
satellite clinic of Lewis Gale Clinic, as a parking lot for the employees of the Bonsack Family Practice
during a Health Fair to be conducted on April 10, 1997, from 5:00 p.m. to 7:00 p.m. and on April 12,
1997, from 10:00 am. to 2:00 p.m.
The undersigned hereby agrees to be responsible for any damage to the property as a result of these
activities.
The undersigned hereby declares that the terms of this agreement have been completely read and
are fully understood and voluntarily accepted.
Witness my hand and seal this day of , 1997.
LEWIS GALE CLINIC, L.L.C.
Lyn Brooks
President and CEO
State of Virginia,
County of Roanoke, to -wit:
The foregoing instrument was acknowledged before me this day of , 1997,
by Lyn Brooks, President and CEO on behalf of Lewis Gale Clinic, L.L.C.
Notary Public
My Commission Expires:
C:IOFFICEIWPWDAWPDOCSWGRMTS\BONSACKREL
ACTION NO.
ITEM NO. —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: April 8, 1997
AGENDA ITEM: Request to Appropriate the Donation Received from
Crestar Bank for use by the Department of Planning and Zoning for
the Williamson Road Hollins Village Project.
COUNTY ADMINISTRATOR'S COMMENTS:
Cam .
EXECUTIVE SUMMARY:
Crestar Bank has given a check for $200 to match part of the
$1,000 grant from Valley Beautiful for the planting of trees at the
intersection of Peters Creek and Williamson Roads as part of the
implementation of the Williamson Road Masterplan. Valley Beautiful
encourages community matching in lieu of governmental funds for its
projects. We need to officially receive the moneys and appropriate
its use to the Department of Planning and Zoning.
FISCAL IMPACT:
The matching funds of $200 will defray the County's expense
for the planting of the trees. The funds need to be appropriated
to the budget of Planning and Zoning.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors officially
accept the contribution and appropriate the money to the Department
of Planning and Zoning for the Williamson Road Corridor Project.
Respectfu submitted, Approved by,
Terra nc ar ngton Elmer C. Hodge
Direc r Plan Ing and Zoning County Administrator
1�-
2
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson to No Yes Abs.
Denied ( ) approve Eddy
Received ( ) Harrison x
Referred ( ) Johnson _x
To ( ) Minnix _x
Nickens x
cc: File
Terrance L. Harrington, Director, Planning & Zoning
Diane D. Hyatt, Director, Finance
A -040897-8.c
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 1997
AGENDA ITEM: Confirmation of Appointments to the Public Safety
Volunteer Benefits Board of Trustees.
K410 4 44011) � 04 4 44 4;N1491
;•iTp
In 1988 the Board of Supervisors approved the Length of Service
Awards Program (LOSAP) for public safety volunteers. A board of
trustees, consisting of seven volunteers and County personnel,
along with liaison representatives, was established for the program
to oversee its administration. These trustees must be approved and
appointed by the Board of Supervisors.
In September of 1996 the Board of Supervisors approved term limits
for the LOSAP Board of Trustees. Because of the development of
term limits for the board of trustees, two voting members have left
the Board this year. They are Gene Wagner, Volunteer Member at
Large and Sandra Nichols, Rescue Representative. The following
individuals are being recommended to fill these vacant voting
positions on the board of trustees:
1. Leon Martin
Volunteer Member At Large
2. Mariah Roberts
Rescue Representative
FISCAL IMPACT:
None
Staff recommends that the Board of Supervisors approve and
confirm the recommended appointments of the voting members of
the LOSAP Board of Trustees.
Respectfully submitted,
«� ie6 . Q -
Amy L. Shelor
Fire & Rescue
Volunteer Coordinator
Apprcoved by,
GC{/v
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson to No Yes Abs.
Denied ( ) approve Eddy_
Received ( ) Harrison
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Amy L. Shelor, Fire & Rescue, Volunteer Coordinator
Committee Book
-2-
M • 6M,
ACTION NO.
ITEM NUMBER 14
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 8, 1997
AGENDA ITEM: Request from the School Board for appropriaton of
$26,300 technology grant funds
COUNTY ADMINISTRATOR'S COMMENTS:
The Roanoke Valley Regional Board has received notification from
the State Department of Education concerning their eligibility to
receive technology grants in FY 1997 and FY 1998. The 1997 grant
award is $26,300. An education technology plan will be submitted.
This grant award mirrors the county's technology grant approved
this fiscal year.
None
STAFF RECOMMENDATION•
Staff recommends appropriation of
computers, adaptive communication
students.
Respectfully Submitted by:
Carol Whitaker
Director, Special Education
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
$26,300 for the use of purchasing
devices and software for regional
Approved by:
Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L. Johnson to
approve
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Carol Whitaker, Director, Special Education
VOTE
No Yes Abs.
Eddy
x
Harrison
_x
Johnson
x
Minnix
x
Nickens
x
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Carol Whitaker, Director, Special Education
RESOLUTION OF THE ROANOKE VALLEY REGIONAL BOARD DECLARING
ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR
MORE GRANTS MADE BY THE COMMONWEALTH OF VIRGINIA FOR
CERTAIN EXPENDITURES TO BE MADE IN CONNECTION WITH THE
ACQUISITION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL
IMPROVEMENTS
WHEREAS, the Roanoke Valley Regional Board (the "Board") is a political
subdivision organized and existing under the laws of the State of Virginia; and
WHEREAS, the Board will pay, after the date hereof, certain expenditures (the
"Expenditures") in connection with the acquisition, construction and/or equipping of
classroom computers and networking (the "Project"), as more fully described in Appendix A
attached hereto; and
WHEREAS, the Board has determined that the money to be advanced on and after the
date hereof to pay the Expenditures are available only for a temporary period and it is
necessary to reimburse the Division for the Expenditures from the proceeds of one or more
grants to be made by the Commonwealth of Virginia (The "Grants") from the proceeds of its
tax exempt equipment notes (the "notes");
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS:
Section 1. The Board hereby declares the Board's intent to reimburse the Board
with the proceeds of the Grants for the Expenditures with respect to the Project made on and
after April 1, 1997. The Board reasonably expects on the date hereof that it will reimburse
the Expenditures with the proceeds of the Grants.
Section 2. Each Expenditure will be of a type properly chargeable to capital
account under general federal income tax principles (determined in each case as the date of
the Expenditure).
Section 3. The maximum cost of the Project is expected to be $23,300.
Section 4. The Board will make reimbursement allocation, which is a written
allocation by the Board that evidences the Board's use of proceeds of the Grants to reimburse
an Expenditure, no later than 18 months after the later of the date on which Expenditure is
paid or the Project is placed in service or abandoned, but in no event more than three years
after the date on which the Expenditure is paid. The Division recognizes that exceptions are
available for certain "preliminary expenditures," costs of issuance, certain de minimis
amounts, expenditures by "small issuers" (based on the year of issuance and not the year of
expenditure) and expenditures for construction projects of at least 5 years.
Section 5. This resolution shall take effect immediately upon its passage.
14-5
PASSED AND ADOPTED this twenty-seventh day of March, 1997.
Adopted on motion of Jerry L. Canada, seconded by Thomas A. Leggette and on the
following recorded vote:
AYES: Jerry L. Canada, Thomas A. Leggette, Marion G. Roark, William A. Irvin, III
and Michael W. Stovall
NAYS: None
ABSENT: None
k-5
FROM THE MINUTES OF THE ROANOKE VALLEY REGIONAL BOARD MEETING IN
REGULAR SESSION AT 7:00 P.M. ON MARCH 20, 1997 IN THE BOARD ROOM OF THE
ROANOKE COUNTY SCHOOLS ADMINISTRATIVE OFFICES
RESOLUTION OF THE ROANOKE VALLEY REGIONAL BOARD
DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE
PROCEEDS OF ONE OR MORE GRANTS MADE BY THE
COMMONWEALTH OF VIRGINIA FOR CERTAIN EXPENDITURES TO BE
MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION AND
EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS
WHEREAS, the Roanoke Valley Regional Board (the "Board") is a political
subdivision organized and existing under the laws of the State of Virginia; and
WHEREAS, the Board will pay, after the date hereof, certain expenditures (the
"Expenditures") in connection with the acquisition, construction and/or equipping of
classroom computers and networking (the "Project"), as more fully described in Appendix
A attached hereto; and
WHEREAS, the Board has determined that the money to be advanced on and after
the date hereof to pay the Expenditures are available only for a temporary period and it is
necessary to reimburse the Division for the Expenditures from the proceeds of one or more
grants to be made by the Commonwealth of Virginia (The "Grants") from the proceeds of
its tax exempt equipment notes (the "Notes");
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS:
Section 1. The Board hereby declares the Board's intent to reimburse the Board
with the proceeds of the Grants for the Expenditures with respect to the Project made on
and after April 1, 1997. The Board reasonably expects on the date hereof that it will
reimburse the Expenditures with the proceeds of the Grants.
Section 2. Each Expenditure will be of a type properly chargeable to capital
account under general federal income tax principles (determined in each case as of the
date of the Expenditure).
Section 3. The maximum cost of the Project is expected to be $26,300.
Section 4. The Board will make a reimbursement allocation, which is a written
allocation by the Board that evidences the Board's use of proceeds of the Grants to
reimburse an Expenditure, no later than 18 months after the later of the date on which the
Expenditure is paid or the Project is placed in service or abandoned, but in no event more
than three years after the date on which the Expenditure is paid. The Division recognizes
that exceptions are available for certain "preliminary expenditures," costs of issuance,
certain de minimis amounts, expenditures by "small issuers" (based on the year of
issuance and not the year of expenditure) and expenditures for construction projects of at
least 5 years.
Section 5. This resolution shall take effect immediately upon its passage.
PASSED AND ADOPTED this twentieth day of March, 1997.
Adopted on motion of Thomas A. Zimmerman, seconded by Melinda J. Payne
and on the following recorded vote:
AYES: James R. Ruhland, Melinda J. Payne, William Sinkler, Thomas A.
Zimmerman, Jerry L. Canada
NAYS: None
ABSENT: Jack H. Newbill
TESTE:
Clerk
CO-M'viON 'AL1 H of VIR,�INL
DEPARTMENT OF EDUCATION
P.O. BOX 2120
RICHMOND 23218-2120
January 16, 1997
Mr. Frank Sparks
Roanoke Valley Regional Board
Roanoke County Public Schools
526 College Avenue
Salem, Virginia 24153
Dear Mr. Sparks:
Your school is listed among governor's schools eligible to receive technology
grants in FY 97 and FY 98. We have been notified that Virginia Public School
Authority (VPSA) bonds are now scheduled to be sold in February 1997. This means
that your school will be eligible when bonds are sold should certain requirements be
met.
One requirement is that the Department of Education assure the VPSA that
the purchases under the initiative qualify for reimbursement. A second
requirement is that technology purchases must be a part of an approved technology
plan.
Our records do not indicate that we have received a list of your expected
purchases or your technology plan. The Department of Education does not want to
find itself in the position to delay progress. This is the reason i thought you might
appreciate this reminder. Please contact us if you need assistance.
Sincerely yours,
��k, �z :z4.( 6
Ida J. Hill
Assistant Superintendent for Technology
IJH / emt
M-5
Appendix
`""-
Appendix A
Classroom Computers and Networking
Technology Initiative Project of the Roanoke Valley Regional Board
The Roanoke Valley Regional Board, in accordance with Roanoke County School
Board's (fiscal agent) Six -Year Plan for Technology and the Six -Year Educational
Technology Plan for Virginia, will use the proceeds from this grant for the purchase of
classroom computers, personal computers, adaptive communication devices, and software
within schools housing regional students.
Equipment to be purchased includes CD-ROM, Macintosh computers, IBM
compatible computers, printers, communication devices including Intellikeys, Boardmakers,
Overlay Makers and other similar equipment. These devices will be used with/by students
with disabilities.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 1997
RESOLUTION 040897-9 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
an executive meeting on this date' pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the executive meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening
the executive meeting were heard, discussed or considered by the Board of Supervisors
of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution and carried
by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session
(Tax Map Numbers Corrected 5/12/97)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 8, 1997
ORDINANCE 040897-10 TO CHANGE THE ZONING CLASSIFICATION OF
A 11.05 -ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTH
SIDE OF ELECTRIC ROAD BETWEEN MCVITTY ROAD (SR 1662) AND
ELECTRIC ROAD (TAX MAP NOS. 76.16-2-2,3,4, 5) IN THE WINDSOR
HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION
OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS
UPON THE APPLICATION OF RADFORD & COMPANY
WHEREAS, the first reading of this ordinance was held on January 28, 1997, and
the second reading and public hearing were held February 25, 1997; and continued to
March 11, 1997; and continued to April 8, 1997; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on February 4, 1997; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing 11.05
acres, as described herein, and located on the south side of Electric Road between
McVitty Road (SR 1662) and Electric Road, (Tax Map Numbers 76.16-2-2, 3, 4, 5) in the
Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-1,
Windsor Hills District, to the zoning classification of R-3, Medium Density Multi -Family
Residential District.
2. That this action is taken upon the application of Radford & Company.
3. That the owners of the property, Lloyd J. Lazarus and Lee W. Lazarus, have
1
voluntarily proffered in writing the following conditions which the Board of Supervisors of
Roanoke County, Virginia, hereby accepts:
(1) That the property will be developed in substantial conformity with the
concept plan for McVitty Forest prepared by Lumsden Associates under date
of March 13, 1997.
(2) That the development will be limited to ninety-six (96) residential
condominium units.
(3) That the developer will grant a storm water maintenance easement along
Mudlick Creek for a potential regional storm water management facility. The
easement will include the area within the 100 -year floodway of Mudlick
Creek, of the property being rezoned, as established by the Federal
Emergency Management Agency's Flood Insurance Study dated October 15,
1993. Said easements will be defined and dedicated at the time of site plan
review.
(4) That on-site storm water retention pond shown on the concept plan shall be
moved outside the flood plain area if such is feasible according to normal
engineering standards. The relocation shall not be required if it conflicts
with the development in accordance with the concept plan.
(5) That the Developer will grant a variable greenway easement on the east side
of Mudlick Creek, extending from the center of the creek to the toe of any fill
slope or 50', whichever is less, providing a minimum greenway easement of
30'. A thirty (30) foot greenway easement adjacent to Route 419 shall be
2
granted for future greenway development. The defined greenway easement
adjacent to Route 419 may be, as determined by the Developer, inclusive of
the front setback area as required by Section 30-45-3 (B) of the Roanoke
County Zoning Ordinance. Said easements will be defined and dedicated
at the time of site plan review.
(6) Vegetative landscaping shall be placed on site in those areas adjoining
residential properties. If all adjoining property owners concur in writing, a
fence shall be constructed along the property line between the subject
property and the adjoining residential properties. If such fence is
constructed, the same shall be maintained by the Homeowner's Association
of the condominium. Language to such effect shall be included in the
Declaration of Covenants, Conditions and Restrictions affecting the
condominium development.
4. That said real estate is more fully described as follows:
BEGINNING at comer#1, said point being the corner common to said 11.05 acres
and the westerly boundary of Crestwood Park, as recorded in Plat Book 3, page
214 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, said
corner also lying on the southerly right-of-way line of Virginia Primary Route 419;
thence along the line common to said 11.05 acres and said Crestwood Park the
following courses and distances, S. 41 deg. 40'00" W. 151.44 feet to corner #2;
thence S. 06 deg. 18' 00" W. 209.98 feet to corner #3; thence S. 11 deg. 47' 00" E.
108.98 feet to corner #4; thence S. 73 deg. 36' 00" W. 206.43 feet to corner #5;
thence S. 82 deg. 35' 00" W. 99.20 feet to corner #6; thence N. 78 deg. 41' 00" W.
133.00 feet to corner #7; thence S. 52 deg. 55' 00" W. 133.49 feet to corner #8;
said corner #8 being the corner common to said herein described parcel and said
Crestwood Park, said corner also lying on the northerly right-of-way line of McVitty
Road (Route #1682); thence along the line common to said herein described parcel
and McVitty Road the following courses and distances: N. 56 deg. 21' 18" W. 84.94
feet to corner #9; thence N. 65 deg. 27' 00" W. 274.50 feet to corner #10; thence
N. 57 deg. 54' 00" W. 37.12 feet to corner #10A; thence along a proposed zoning
line the following 2 courses and distances: N. 38 deg. 21' 14" E. 181.27 feet to
corner #10B; thence N. 21 deg. 38'46" W. 230.00 feet to corner #16; said corner
#16 being the corner common to said herein described property and the property
of Roger D. Dixon as recorded in the aforesaid Clerk's Office in Deed Book 1421,
page 1051; thence along the line common to said herein described parcel and said
Roger Dixon property the following 2 courses and distances: N. 21 deg. 38' 46" W.
130.77 feet to corner #17; thence N. 13 deg. 05' 14" E. 65.63 feet to corner #18;
said corner #18 lying on the southerly right-of-way line of Virginia Primary Route
419; thence along the line common to said herein described parcel and Virginia
Route 419, S.80 deg. 22' 40" E. 1006.51 feet to the point of Beginning and
containing a computed acreage of 11.05 acres.
5. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Eddy to adopt the ordinance and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Nickens
NAYS: Supervisors Harrison, Johnson
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Terry Harrington, Director, Planning & Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
4
i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 1997
ORDINANCE 040897-11 AUTHORIZING THE VACATION OF A PORTION
OF AN EXISTING 20' SANITARY SEWER EASEMENT LOCATED ON THE
EASTERN PORTION OF LOT 7, BLOCK 1, SECTION 23, HUNTING HILLS
SUBDIVISION (PB 12, PAGE 8), AND AUTHORIZING ACCEPTANCE OF
A RELOCATION OF THE SAME EASEMENT, CAVE SPRING
MAGISTERIAL DISTRICT
WHEREAS, the petitioners, Robert C. Laucher and Anna Jean Laucher, are the
builders of a residential dwelling located on Lot 7, Block 1, Section 23, Hunting Hills (PB
12, page 8), Cave Spring Magisterial District (Tax Map No. 87.19-1-8.16); and
WHEREAS, Richard M. Zaharias and Linda H. Zaharias are the current owners of
the subject real estate; and
WHEREAS, a recent survey of said property reflects that the residential dwelling
located thereon encroaches upon the north side of an existing 20' sanitary sewer
easement; said easement having been dedicated by the recordation of "Plat of Section No.
23'Hunting Hills', Cave Spring Magisterial District, Roanoke County, Virginia, Property of
Hunting Hills County Club, Inc." made by Buford T. Lumsden & Associates, P.C., dated 16
August 1989, of record in the Circuit Court Clerk's Office of Roanoke County in Plat Book
12, page 8; and
WHEREAS, the petitioners have requested that the Board of Supervisors of
Roanoke County, Virginia, vacate a "Portion of Existing 20' Sanitary Sewer Easement"
and accept in exchange a "New 20' Sanitary Sewer Easement" on the southern side of the
existing easement as shown on the attached "Plat Showing New 20' Sanitary Sewer
1
Easement being granted to the County of Roanoke by Richard M. Zaharias and Linda H.
Zaharias situated on Lot 7, Block 1, Section 23, Hunting Hills (PB 12, page 8) Tax Map No.
87.19-1-8.16, Cave Spring Magisterial District" made by Lumsden Associates, P.C., dated
18 March 1997; and
WHEREAS, the relocation has been accomplished without cost to the County and
meets the requirements of the Utility Department.
WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended,
requires that the vacation of a portion of the plat be accomplished by the adoption of an
ordinance by the governing body; and,
WHEREAS, notice has been given as required by Section 15.1-431 of the 1950
Code of Virginia, as amended, and
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on March 28, 1997; and a second reading and
public hearing of this ordinance was held on April 8, 1997,
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the subject real estate (easement) is hereby declared to be surplus and the nature
of the interest in real estate renders it unavailable for other public uses; and
3. That, conditioned upon the exchange as hereinafter provided, 361 square
feet of the northern portion of an existing 20' sanitary sewer easement across the eastern
N
portion of Lot 7, Block 1, Section 23, Hunting Hills of record in Plat Book 12, at page 8 in
the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is,
vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and,
4. That, in exchange, acquisition and acceptance of 386 square feet for sanitary
sewer easement purposes on the southern side of the existing easement for a total width
of twenty (20') feet be, and hereby is, authorized and approved; all as shown on "Plat
Showing New 20' Sanitary Sewer Easement being granted to the County of Roanoke by
Richard M. Zaharias and Linda H. Zaharias situated on Lot 7, Block 1, Section 23, Hunting
Hills (PB 12, page 8), Tax Map No. 87.19-1-8.16, Cave Spring Magisterial District, dated
18 March 1997, prepared by Lumsden Associates, P.C.; and
5. That, as a condition to the adoption of this ordinance, all costs and expenses
associated herewith, including but not limited to, publication costs, survey costs and
recordation of documents, shall be the responsibility of the petitioners, Robert C. Laucher
and Anna Jean Laucher, or their successors or assigns; and
6. That as a further condition to the adoption of this ordinance, the Board of
Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from
and against all claims for damages to any improvements or structures within the old
easement area by the owner, their heirs, successors, or assigns.
7. That the County Administrator is hereby authorized to execute such
documents and take such actions as may be necessary to accomplish this vacation and
acquisition, all of which shall be on form approved by the County Attorney.
,. 8. That this ordinance shall be in full force and effect on the date of its adoption.
3
9. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the
Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the
word "vacated" and also make a reference on the same to the volume and page in which
the instrument of vacation is recorded.
On motion of Supervisor Minnix to adopt the ordinance and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Terry Harrington, Director, Planning & Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
4
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NOTES: 6
1) T'HI'S' PLAT- IS FOR THE SOI:E PURPOSE OF RELOCATING A 20' •SANITARY SEWER EASEMENT AND DOES NOT
CONSTITUTE. AN ACTUAL, B iWDARY- SURVEY.
2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST
ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON.
3) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED
BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS
NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "C".
SQ[jIT1AY_ SEWER EASEMENT SANITARY .SEWER 'EASEMENT
:AREA:TO' BE DEDICATED AREA TO BE VACATED
-CORNERI BEARING & DISTANCE CORNER BEARING A DISTANCE
Al—B1S 84-03-58 W —'52.67' A2—B•2 S 84-03-58 W 50.15'
Bi—C1 N 84-02=00 W — 71.08' PLAT SHOWING B2 -C2 N 84-02-00 W — 69.75'
—A1-05-4 — 1 .10' NEW 20' SANITARY SEWER EASEMENT C2—A2 S 89-00-28 E - 119.27'
AREA 386 SOFT. BEING GRANTED TO REA 61 S4.
THE COUNTY QF-ROANOKE
BY
RICHARD 'M". $ 'C I lDA ,H
SITUATED ON
LOT 7, BLOCK 1, SECTION #23,
y HUNTING HILLS (P . B-. 12, PAGE 8) '
C mcd/8}�4�T]G� TAX #87.19-1-8.16
CAVE SPRING.MAGISTERIAL-DISTRICT
U TIM ROANOKE COUNTY, VIRGINIA
SCALE: I •' = 50' DATE: 18 MARCH 1997
L� Off• LUMSDEN ASSOCIATES, P. C.
S`; ENGINEERS -SURVEYORS -PLANNERS
ROANOKS, VIRGINIA
COMM_ Fes re, tin