HomeMy WebLinkAbout5/13/1997 - Adopted Board RecordsA-051397-1
ACTION NO.
ITEM NUMBER —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Request for Authorization to enter into a
Contract for County -wide Drop -Off Recycling
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval of the request to negotiate a contract. The contract will be brought back to
the Board for approval.
In October 1987, Roanoke County began a pilot program to study
curbside collection of recyclables. The original program consisted
of source separation, with homes in some areas receiving stackable
bins for newspaper, aluminum and glass for collection on a biweekly
basis. In 1989, this program was expanded into another area of the
County. The participation rate for this program has averaged
between 25-35% per biweekly collection. In the early 1990's, the
County began automated commingled collection, with selected homes
receiving 65 gallon containers in which to commingle mixed paper,
aluminum, plastic and cardboard. With a monthly pickup schedule,
participation rates have ranged from 70% to 80%. The cost of the
program for 1995/96 was $81,370.
The Board asked staff to review this pilot program along with
possibilities for providing this service equitably on a County -wide
basis. At a work session on March 25, the following recycling
options were presented for consideration:
(1) Commingled recycling to the entire county at a cost of $1.14
million in capital and $220,200 in operating costs.
(2) Expansion of source separation to the entire County at a cost
of $.8 million in capital and $181,000 in operating costs.
(3) Privatization of county -wide drop off centers through the RFP
process at an annual estimated cost of $85,000.
At the March 25 work session, the consensus of the Board was to
pursue privatization of drop-off centers through the RFP process,
j — t/
which would allow all County households an equal opportunity to
recycle. The cost of this was expected to be approximately $85,000
annually, and had the advantage of working with the local business
community to provide a service.
At the April 8th meeting, the Board directed staff to advertise a
Request for Proposal that would include curbside source separated
collection, drop-off centers, and any other options that may be
available. Proposals were received from Waste Management and Cycle
Systems. Neither company offered a curbside option. Both drop-off
proposals are within the $85,000 cost estimates presented to the
Board.
ALTERNATIVES:
1) Negotiate and enter into a contract to provide recycling
services with drop-off centers placed around the County
and conclude the curbside pilot program.
2) Expand curbside collection to the entire County with
additional personnel and equipment.
3) Maintain current recycling program.
Engaging a contractor to provide recycling services with drop-off
locations would cost approximately $85,000 annually. Savings from
the conclusion of the existing program would provide approximately
$35,000 annually, making the cost of providing this service $50,000
annually which would should be included in the 1997/98 budget.
If the Board of Supervisors agrees with the proposed method of
county -wide recycling with drop-off centers, $50,000 should be
allocated in the 1997-98 budget for the program. Staff will
finalize the contract and bring it back to the Board for approval.
Respectfully sub 'tted,
c.
William J. Ran , III
Director of General Services
Approved by,
e /11� wez�A
Elmer C. odge
County Administrator
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ACTION VOTE
Approved (x) Motion by: Bob L. Johnson to No Yes Abs.
Denied ( ) approve recycling program Eddy x_
Received ( ) funding Harrison
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
William J. Rand, III, Director, General Services
Elaine Carver, Director, Procurement
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 1997
RESOLUTION 051397-2 FOR APPROVAL OF COUNTY -STATE
AGREEMENT FOR INDUSTRIAL ACCESS RELATING TO VALLEY
GATEWAY
WHEREAS, Title 33.1-221, Code of Virginia, provides for the availability of state
industrial access funds for implementing approved improvements to public streets to
enhance and promote industrial development and continued public safety along public
streets; and
WHEREAS, Roanoke County is desirous of developing Valley Gateway for the
purpose of job creation for the citizens of the Roanoke Valley; and
WHEREAS, Roanoke County, Fralin & Waldron, and the Greater Roanoke Valley
Development Foundation have entered into a multi-party agreement for the development
of Valley Gateway, including the construction of an industrial shell building; and
WHEREAS, the Commonwealth Transportation Board approved $200,000 for the
purpose of constructing an industrial access road at Valley Gateway; and
WHEREAS, Roanoke County will cause to construct an industrial road of 0.18 miles
in length; and
WHEREAS, Roanoke County agrees to reimburse the Virginia Department of
Transportation (VDOT) for expenses over $200,000; and
WHEREAS, Roanoke County agrees to the contingencies outlined in the County -
State Agreement for Valley Gateway and referred to as Project #0757-080-296,M501 by
VDOT.
1
NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of
Supervisors does hereby authorize Roanoke County to enter into the County -State
Agreement for Valley Gateway and authorizes the County Administrator to sign said
agreement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
P)
A-051397-3
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
SUBJECT: Request for funding for additional grading for R.R. Donnelley at Valley TechPark
COUNTY ADMINISTRATOR'S COMMENTS:
X,t49'�4UJ''
BACKGROUND INFORMATION: R.R. Donnelley and Sons has completed Phase I of its four-
color book manufacturing facility at Valley TechPark. This phase was originally estimated as a $63
million investment, but actual expenditure by Donnelley is now $75 million. As part of this project,
Roanoke County offered Donnelley an incentive package which was outlined in the Performance
Agreement approved by the Board of Supervisors on February 20, 1996. The estimated cost of the
incentives for the first phase was $2.5 million, but the County identified a variety of cost-saving
measures, and has experienced a savings of $982,813.
Donnelley has requested that Roanoke County use these savings to start on the second part of the
incentive package, grading the rear portion of the site. T.P. Parker and Sons has prepared a grading
plan for this, and the low bid for the project is $699,000 for the grading, and $32,660 for the
earthwork testing, for a total of $731,600. This bid expires soon.
SUMMARY OF INFORMATION: There are several advantages to proceeding at this time with the
grading of this property:
o The price at this time is reasonable, and easily covered by the savings from this
project. Construction costs are likely to rise, which would make the grading more
expensive in the future.
C- 3
o There is one remaining site at Valley TechPark, which would benefit topographically
from being filled. This provides a place for the dirt removed from the Donnelley site,
which saves the cost of hauling it away for disposal. The grading contract will
provide a twelve month period for completion of the work, so that the earth can dry
naturally as it is moved, which is preferable and makes it higher quality fill.
o If Donnelley does not use the site as promised, it reverts to the County under the
Performance Agreement. The tract of land would already be graded, and could be
marketed as another industrial site, or accessed from the residential neighborhood for
recreational purposes.
o While there is no commitment from Donnelley at this time regarding when expansion
is planned, the plant is already running at capacity and the future of the facility is
outstanding. Grading the land will allow Donnelley to expand quickly when current
capacity becomes full.
FISCAL IMPACT: The funding for the grading, $731,600, is currently available in Economic
Development accounts, from the savings experienced in the first part of the project.
RECOMMENDATION: Staff recommends that this request be approved. The benefits of
proceeding now are clear, and will represent an investment in the future of Donnelley and Valley
TechPark.
Brian R. buncan, Assistant Director
Economic Development
E-3
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Elmer C. Hodge
County Administrator
ACTION
Motion by: Fenton F. Harrison
to - $731.000 funding
cc: File
Brian R. Duncan, Assistant Director, Economic Dev
VOTE
No
Yes Abs.
Eddy X_
Harrison
X_
Johnson
X_
Minnix
X
Nickens
x
cc: File
Brian R. Duncan, Assistant Director, Economic Dev
A-051397-4
ACTION NO.
ITEM NUMBER 4t�=- V
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Request for $100,000 advance funding to construct the
neighborhood park in Mayflower Hills
11111�111
-
On January 14, 1997, Roanoke County authorized Resolution 011497-3 requesting funding from
the Roanoke Valley Resource Authority for a neighborhood park in the Mayflower Hills
Community (attached). The Resolution stated that Roanoke County Parks and Recreation would
be responsible for design and construction of the neighborhood park.
On March 17, 1997, the Roanoke Valley Resource Authority notified Roanoke County that
consent letters had been received from all three localities to approve a one-time grant up to
$100,000 to Roanoke County for construction of a community park in the Mayflower Hills section
of Roanoke County. The creation of the neighborhood park is the result of a commitment to the
community made in 1973 when the former Roanoke Regional Landfill was originally located at
the Rutrough Road site. Landfill closure regulations prohibit this type of neighborhood park on
a former landfill, consequently, Virginia's Explore Park agreed to donate land for the park.
The Resource Authority notification stipulated that the use of the funds was for the elements
identified in the resolution, i.e. multi -use ball field, playground, picnic shelter, etc., and that upon
completion of construction, the Resource Authority would authorize the appropriate grant
payment.
C. -q
Meetings with Parks and Recreation and Explore staff and a meeting with the Mayflower Hills
community have been held in preparation and planning for the neighborhood park. A rough time
table for the park's completion coincides with the opening of the Roanoke River Parkway next
spring. if the survey work, architectural design and engineering and subsequent grading, seeding,
and construction go as scheduled, the park would be completed by next April or May. Actual
placement has been discussed and the priority of park elements has been determined. To proceed
with the construction of the neighborhood park, advance funds in the amount of $100,000, are
needed. These funds will be reimbursed in the form of a grant from the Roanoke Valley Resource
Authority upon completion of the park's construction.
$100,000 from the unappropriated capital fund balance. Funds for this project will be reimbursed
by a grant from the Roanoke Valley Resource Authority for the exact amount of the neighborhood
park once construction is completed, not to exceed $100,000.
�1110 _XV -11-3-1141 W_1 �.
Staff recommends that:
1.) The Board of Supervisors authorize $100,000 for advance funding of the Mayflower Hills
neighborhood park to be managed by Roanoke County Parks and Recreation.
2.) The Board authorize County staff to notify the Resource Authority when the construction of
the neighborhood park is completed and request payment for the actual amount, not to exceed
$100,000.
3.) A copy of this Board action be sent to the Roanoke Valley Resource Authority for information
Respectfully Submitted by:
/`lam
Elmer C. Hodge, Jr.
County Administrator
JoyceX. Waugh
Ec Comic Development Specialist
E-4
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ACTION VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abs.
Denied ( ) approve advance funding Eddy _x
Received ( ) Harrison_
Referred ( ) Johnson _x
To ( ) Minnix x
Nickens x
cc: File
Joyce Waugh, Econ Development Specialist
John Hubbard, CEO, Roanoke Valley Resource Authority
Diane D. Hyatt, Director, Finance
Pete Haislip, Director, Parks & Recreation
I
C�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
RESOLUTION 011497-3 REQUESTING FUNDING FROM THE ROANOKE
VALLEY RESOURCE AUTHORITY FOR A NEIGHBORHOOD PARR IN THE
MAYFLOWER HILL COMMUNITY
WHEREAS the expectation for a community park, upon the closure
and capping of the Rutrough Road landfill, was set forth in 1973 to
the Mayflower Hills community in which the landfill was sited and
is now closed; and
WHEREAS the former landfill was originally owned by the City
of Roanoke, the County of Roanoke and the Town of Vinton; and
WHEREAS the City, County and Town donated a portion of the
former landfill to the U.S.A. for the Roanoke River Parkway and the
remainder to the Roanoke Valley Resource Authority; and
WHEREAS locating a park of this type on a former landfill is
no longer possible due to current landfill regulations; and
WHEREAS the Mayflower Hills community has worked with Roanoke
County and Explore .to site a smaller, neighborhood park on Explore
property; and
WHEREAS the community has defined the key elements of the park
as including: a multi -use ballfield with backstop; kiddie
toys/swings area; picnic shelter with a water fountain, tables,
restrooms and grill area; security lighting; and a half- court
basketball play area with one or two hoops; and
WHEREAS the estimated cost of the neighborhood park is
$80,000-$100,000; and
WHEREAS commitments made during the siting of the former
1
CSI
landfill are as important as current commitments made during the
recent siting of the existing landfill;
THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. That the Roanoke Valley Resource Authority is hereby
requested to provide the funds for the Mayflower Hills neighborhood
park in the amount of $80,000-$100,000 from funds set aside by the
RVRA to close out the Rutrough Road landfill, and
2. That the Roanoke County Parks and Recreation Department
will be responsible for design and construction of the neighborhood
park, and
3. That the County Administrator and his staff are directed
to meet with the Roanoke Valley Resource Authority to provide
information and assistance in the implementation of this
resolution, and
4. That the Clerk to the Board mail copies of this resolution
to the Roanoke Valley Resource Authority, and
5. That the Clerk to the Board forward copies of this
resolution to the City of Roanoke and the Town of Vinton.
On motion of Supervisor Nickens to adopt resolution as amended
and to forward copies to the City of Roanoke and Town of Vinton,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
John Hubbard, CEO, Roanoke Valley Resource Authority
Joyce W. Waugh, Econ Dev Specialist
W. Robert Herbert, Roanoke City Manager
B Clayton Goodman, III, Vinton Town Manager
E
Mr. Elmer C. Hodge
County Administrator
Roanoke County
P.O. Box 29800
Roanoke, VA 24018
Dear Mr. Hodge:
G
ROANOKE VALLEY RESOURCE AUTHORITY
March 17, 1997
This is to inform you that consent letters have been received from all three localities to
approve a one-time grant up to $100,000.00 to Roanoke County for construction of a community
park in the Mayflower Hills section of Roanoke County.
This grant can be utilized for the construction of the park elements identified in the
attached resolution of the Board of Supervisors of Roanoke County. Upon completion of
construction, the Resource Authority will authorize the appropriate grant payment.
I believe that the park improvements are well deserved and will be a nice addition to the
Mayflower Hills neighborhood. If I can be of further assistance, please let me know.
Sincerely,
John 4ubbard, E.
Chief xecutive Officer
Attachment
1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056
A-051397-5
ACTION NO,
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Roanoke County Parks and Recreation Department
Public Use Manual for Sports Organizations and Community Users
• ►Y: I u 1 e W Y:: • 1APEOL6101UT
Recommend approval of the Parks and Recreation Community Use Manual. This will set standards
for Parks and Recreation operations that will be very good to have in place. I do support the
director's position and that of the County Attorney to require users of our athletic facilities to
provide their own liability insurance. We cannot anticipate how their operations will be handled,
and this protects the County. If they choose to operate without liability insurance, that is a decision
that can be made by each user at his own risk.
BACKGROUND: The development of the Community Use Manual was initiated by department
staff to provide a policy and procedural guide for the community use of Roanoke County Parks
and Recreation facilities, athletic fields, and parks. The Parks and Recreation Advisory
Commission appointed a subcommittee to work with staff on this project and has been actively
involved in its development. The manual was then presented to the full Advisory Commission
followed by numerous meetings between staff and presidents of the youth recreation clubs. It has
also been reviewed by the County Attorney and the Risk Manager. On July 9, 1996, the Board
of Supervisors reviewed the manual for the first time in a work session. The Board directed staff
to determine if general liability insurance and directors' insurance was necessary. They also
requested that the manual be reviewed by the School Administration. These issues are addressed
in the Summary of Information below.
SUMMARY OF INFORMATION: The manual establishes the basic level of services to be
provided by the Parks and Recreation Department, and provides a framework for the management
of the department's facilities. The procedures enable staff to provide uniform administration of
the process and equitable treatment of our customers in the operation of instructional programs,
special events, sports leagues, sports tournaments, and rentals. It establishes the scheduling
policies to make optimum use of our facilities. It also defines participation guidelines to help staff
manage their budgets and determine future facility needs. These standards help ensure the
protection of facilities and the provision of quality programs.
At the July 9 work session, the Board requested that staff review the requirements for a sports
organization to be sanctioned by our department to determine if general liability insurance and
directors' insurance was necessary. Section IV on page 3 of the manual outlines these
requirements. Following the work session, staff asked the County Attorney and the Risk Manager
to review this item.
The County Attorney strongly recommends that our policy require sports organizations to have
general liability insurance and officers' and directors' insurance. This insurance requirement is
primarily designed to protect the County, and by protecting the County, it also protects the County
taxpayer. Insurance also protects the sports organization and its individual members from personal
financial catastrophe.
The Risk Manager researched whether the sports organizations may purchase insurance coverage
through the County's insurance coverage. There is no insurance to purchase since the County is
self-insured for purposes of workers' compensation and general liability. The volunteers of the
sports organizations are not employees of Roanoke County as defined by the State Code.
Section 15.1-7.3:1 of the State Code authorizes a local governing body to provide liability
insurance or self-insurance for its officers, employees or volunteers, including a commission or
board "created or controlled by the local governing body." The Recreation Club Boards have
complete control over the operations of their individual programs. Parks and Recreation provides
facilities and general program coordination. The degree of direction and control necessary to be
exercised by the County over these organizations in order to manage these risks for purposes of
"insurability" is so great as to practically destroy the independent, volunteer nature of these
organizations. It is important to note that out of the ten recreation clubs, six currently have some
type of liability insurance, and another two have expressed interest in obtaining it.
The Board also requested that the Roanoke County School Administration review the manual.
This was completed and the school administration expressed no concerns and approved the policy
manual.
STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the Public
Use Manual for Sports Organizations and Community Users as presented.
Respectfully submitted,
Pete Haislip
Director
Approved by,
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abstain
Denied ( ) approve manual with the incor- Eddy
Received ( ) porated in the manual of Elmer Harrison_
Referred ( ) -C, Hodge's comment "If user Johnson _
To ( ) chooses to operate without Minnix_
liability insurance, this is a Nickens _
decision that can be made by each
user.
cc: File
Pete Haislip, Director, Parks & Recreation
Policy Manual
ROANOKE COUNTY
PARKS AND RECREATION DEPARTMENT
PUBLIC USE MANUAL FOR
SPORTS ORGANIZATIONS
AND COMMUNITY USERS
March, 1997
Roanoke County
Parks and Recreation Department
Community Use Manual
for Sports Organizations
and Community Users
Purpose
The Roanoke County Parks and Recreation Department encourages
community use of facilities for the recreational pursuits of its residents,
businesses, and organizations. The purpose of this manual is to provide the
community and staff with uniform administration of the process and equitable
treatment of our customers.
The Department is committed to providing assistance and reasonable
accommodations for qualified individuals with disabilities to access services
and programs offered by the department. In accordance with the Americans
with Disabilities Act, Roanoke County Department of Parks and Recreation
shall ensure that services, programs, benefits and activities of the agency are
accessible to qualified individuals with disabilities and that no individual,
regardless of their disabilities, shall be discriminated against in the pursuit and
enjoyment of services offered.
Also, in accordance with the Americans with Disabilities Act, Roanoke
County Department of Parks and Recreation shall not allow community use of
it's facilities by individuals, businesses, or organizations who discriminate
against individuals with disabilities. Therefore, every reasonable effort shall
be made by individuals using Roanoke County Parks and Recreation
Department property to provide adaptations and accommodations for qualified
individuals with disabilities.
I. Policy
The use of athletic facilities, park pavilions, open space, and recreation centers
will be encouraged for activities contributing to the development of
individuals through skill development, social interaction and wholesome fun.
These facilities will generally be made available to the community and athletic
organizations outside regularly scheduled activities or commitments of the
Parks and Recreation Department. The use of facilities by commercial
organizations must be specifically approved by the person(s) designated under
Section II Authority. Use of facilities by commercial organizations or by
private individuals for the sole purpose of advertising or exhibiting of
commercial products or services is prohibited except as specifically authorized
in other provisions of this manual. Use of facilities by any organization will
comply with Federal, State and County laws and regulations including
licensing requirements.
II. Authority
In accordance with the April 25, 1989, Public Park Use Ordinance of the
County of Roanoke, Ordinance 9 42589-8, Chapter 15, the Roanoke County
Parks and Recreation Department has the authority to regulate the uses,
procedures, and associated fees for the public use of all lands and facilities
under its control.
A. The Assistant Director of Parks or his designee is authorized to grant
approval and to schedule the use of athletic fields, picnic pavilions,
open space, the Equestrian Center and other park amenities in
accordance with the policies found within this manual. Such use will be
approved through the provision of Park Special Use permits, picnic
pavilion reservations, and Equestrian Center passes.
B. The Supervisors of Youth and Adult Athletics are authorized to
grant approval for the use of parks and school sports facilities, after
coordination with the Parks Division and the Roanoke County Schools
Administration, for Parks and Recreation Department sanctioned and
sponsored sport league practice, games, and tournaments. Facility use
will be administered through an approved Athletic Field or Facility
Permit.
1
No facilities may be used without
Department of Parks and Recreation.
M. Permissible Activities
an approved permit issued by the
Approved community activities may include, but are not limited to, recreational
games, instructional programs, tournaments, festivals, clinics or concerts.
Activities which do not fall into the above mentioned categories and appear to
be of questionable motive will be referred to the Director of Parks and
Recreation for review and decision.
IV. Athletic Program Sanctioning
In order for an athletic program to be sanctioned it must meet the sanctioning
requirements listed below and shall apply in writing to the Director of the Parks
and Recreation Department at least twelve weeks prior to the program's
proposed starting date. The request shall include a complete description of the
proposed program, number of participants anticipated, the number and type of
facilities requested, the cost, and how the program will be funded. The
Department of Parks and Recreation shall not sanction or approve the use of
County resources or facilities by clubs or organizations which will duplicate
existing services already being provided by the Department, area recreation
clubs or the community.
The request shall include a copy of the organization's bylaws, current officers
list, and a certificate for $1,000,000 of general liability insurance listing the
County of Roanoke as additionally insured and a certificate indicating that the
club has Boards and Directors Insurance to cover the actions of their board of
directors, coaches, volunteers, and officers. Clubs will be notified in writing if
the request has been approved.
V. Requirements For Sanctioned Organizations
A. Sponsorship-: All leagues or teams requesting use of Roanoke County
athletic facilities shall be organized or coordinated by the Parks and
Recreation Department or by a department approved and sanctioned
organization. All other use shall be by special use permit.
B. Player Eligibility:
3
• Eligibility Ages: The eligibility age for participation in youth sports
shall be a minimum of 6 years of age and a maximum of 17. The
cut-off date to establish the age of the child is October 1 of the
current year. Roanoke County will honor an alternate cut-off date
established by Little League, Dixie League, or other sanctioning
organizations if that date does not expand the age brackets or
increase the age eligibility established by Roanoke County Parks and
Recreation.
C. Meetings: A club representative shall attend a monthly meeting of
the Youth Athletic Council and other meetings as needed to coordinate
the program with Roanoke County Parks and Recreation
D. Snort Rules and Regulations: Clubs must abide by Roanoke County
Parks and Recreation Department snort rules and regulations
E. Teams Outside Roanoke County.: Teams formed from residents
outside the boundaries of Roanoke County may interlock with Roanoke
County leagues under the following conditions:
• if that locality does not have enough teams to have a league of their
own;
• if that locality does not have enough teams in an age division;
• if Roanoke County has not reached facility or resource capacity;
• the parks and recreation department in that locality must make a
formal request to Roanoke County Parks and Recreation to join our
leagues and receive approval.
F. Comply with all policies and procedures outlined in the Community
Use Manual.
G. Sub -leasing: No organization may sponsor or sub -lease any other
organizations for the purpose of altering the classification or fee
schedule of such other organizations.
H. Service Levels: Clubs shall request permission from the Parks and
Recreation Department in writing at least 12 weeks in advance of the
season to change service levels of the leagues, the club's organizational
status, or increase services which have an impact on the Parks and
Recreation Department's facilities and budget. If approved the club
would be responsible for all operational expenses until =such time as
funding is received in the general fund budget. Roanoke County is not
responsible for cost associated with unapproved changes.
67
C. Athletic Facilitie • (listed in priority order)
1. First priority in outdoor facility allocation will be given to
youth baseball/softball in the spring; youth football/soccer in
the fall. First priority in indoor gymnasium space in the
schools will be given to youth basketball in the winter. School
use of park athletic fields will be allowed up until 5:30 p.m.
during weekdays. School use after 5:30 pm must be approved
by Special Use Permit and coordinated through the Parks and
Recreation Department at least 2 months prior to scheduled
use of the facility. ,
2. Second priority in outdoor facility allocation will be given to
adult slow -pitch softball in the spring, summer and fall at
Burton Fields, Whispering Pines #1 field, and Mt. Pleasant #3
field; adult football in the fall on the Veteran's Administration
and Hospital field (to be negotiated annually with the V.A.).
Second priority in indoor gymnasium space in the schools will
be given to adult basketball in the fall at RCCC School. Any
suitably -sized athletic facilities not scheduled for sanctioned
youth leagues shall be made available to sanctioned adult
leagues for games and practices.
3. Organizations requesting use park athletic facilities for adult
athletic team tournaments must submit a written request to the
Supervisor of Adult Athletics by February 28 of each year.
Upon review and approval of the schedule, an Athletic Facility
Contract Agreement shall be executed between the department
and the organization for the facilities. A per team fee will be
assessed for each tournament which shall be submitted within
five days after the completion of the tournament.
4. AAU Youth Basketball Partnership Agreement for use of
school gymnasiums.
5. Out of season rental of athletic fields by the public will be
permitted from August 1 through October 31 for one day
events on a space availability basis. All reservations are on a
first-come first -serve basis.
6. All other requests will be considered on an individual basis
through the special use request process. Approval is contingent
on resources, ground conditions, and scope of request.
Approved requests will be assessed a fee.
7
C. Non -sanctioned Youth and Adult athletic tournaments sponsored by
individuals or organizations on County facilities shall be allowed on a
space available basis through completion of a tournament rental
application submitted to the Supervisor of the Youth or Adult Athletics
Section for review and coordination with the Assistant Director of
Parks. Approved tournaments will be assessed a per team fee and the
direct cost of the function or $75.00 per field per day and the direct cost
per field, whichever is greater. Concession and vendor operations are
not included in the rental fees. These must be approved separately and
will be required to pay the established vendor/concession fee. See the
Section XVI -G.
D. Community center rooms may be rented for meetings, events,
parties, reunions, etc. Various size and types of rooms are available to
organizations, businesses, and individuals. An application for Rental
Use may be obtained at the facility and must be submitted at least 30
working days prior to the date of use and no later than 10 working days
prior to the events.
E. Equestrian enthusiasts may purchase a daily or an annual
membership to use the Equestrian Center at Green Hill Park. An
application for membership may be obtained at the Parks and Recreation
Department Administrative Office. The annual membership fee must be
submitted with the completed application. Upon receipt the Department
will issue a permit and a combination to the gate lock. The lock is
changed annually.
F. All other uses of County facilities may be requested on a Special Use
Application obtained through the Administrative Office. This
application is submitted to the Assistant Director of Parks for
processing. Rental fees and direct cost of the Department are assessed
to the user. Upon approval and payment of fees a Special Use Permit is
issued to the user.
G. Picnic Pavilions may be reserved as outlined in section XVII.
TX. Sports Facility Scheduling and Standards for Usage
These following guidelines are not meant to limit participation but simply
establishes the basic level of service the County will strive to provide to
sanctioned or non -sanctioned groups or programs.
E
B. Participant Ratios - Team rosters shall be within the following
ranges or established numbers:
basketball............................................10-12 per team
baseball ..............................:................. 12-15 per team
cheerleading ........................................ 6 per team minimum
flag football (adult) ............................. 12 per team
football (youth) ................................... 16-32 per team
soccer (9 yrs & up) .............................. 12-22 per team
soccer (8 & under instructional) ......... 12-17 per team
softball ................................................. 12-15 per team
C. Children may participate in only one Parks and Recreation
Department sanctioned youth sports team program per season.
D. Practice and game slot allocations - In many cases the recreation
clubs are responsible for the development of practice and game
schedules. In order to provide for maximum flexibility and to ensure
the most efficient use of facilities the clubs are authorized to assign
facilities in a manner that best meets the needs of their program.
However, each club must ensure that facilities are assigned in a fair and
equitable manner and that schedules are developed that protect the
welfare and health of the children. Games and practices should end by
10:00 p.m. on school nights and no more than three practices/games per
team per week may be scheduled while school is in session. The week
shall run from Sunday to Saturday.
When disputes arise the Parks and Recreation Department has the
ultimate authority to assign fields and settle any and all disputes.
E. Participation Guidelines: For facility planning purposes and as part
of the basic level of service to be provided the community for their
general tax dollars, Roanoke County has established minimum
participation guidelines for youth sports. The following are the
recommended minimum participation guidelines:
11
F. Number of scheduled games per: team - The number of games per
team will fall within the following ranges depending on the number of
teams and facilities available. If a club needs to exceed the number of
games listed below, a written request shall be submitted to the Parks and
Recreation Department no later than 5 days after player sign-ups.
Baseball/softball ..............15-18
Basketball ........................ 10-12
Football .............................. 8-10
Soccer..............................10-12
G. Scheduling Allowances - When participation demand exceeds
supply and resources, the Parks and Recreation Department will
establish a limit on participation by implementing one or more of the
following alternatives:
1. Priority will be give to Roanoke County teams.
2. Team sizes shall be increased to necessary levels.
3. Practices and/or games shall be scheduled on Fridays and
Sundays as needed.
4. Teams shall share facilities during practices.
5. The sport season shall be lengthened.
6. The number of games per team shall be reduced.
7. The length and/or the number of practices per team shall be
reduced.
8. Reduce the amount of individual time each child will play
under the all -play rule.
9. Build more facilities.
10. Limit the number of teams per league or division.
11. Limit the number of participants per club.
X. Basic Level of Service
The Department will provide the following basic levels of service for
facilities:
A. Recreation Division Services (subject to yearly budget allocations):
Services requested above this level can be purchased and will include
material and staff costs.
13
10. For school facilities used during the regular season of
sanctioned play the Recreation Division will handle the
following:
schedule the facility
schedule and pay for building supervision
schedule and pay for custodial cleanup
11. Youth Athletic Section staff will develop game schedules for
basketball, soccer, and football. Practice schedules for basketball,
soccer, and football will be developed by the Recreation Club and
submitted to the Parks and Recreation Department for review,
approval, and a permit to schedule use of the facilities.
12. Practice and game schedules for baseball and softball will be
developed by the Recreation Club and submitted to the Parks and
Recreation Department for review, approval, and a permit to
schedule use of the facilities.
B. Parks Division Services (erect to annual allocations.
The Parks Division will provide the following basic level of
maintenance and support service. Services requested above this level
can be purchased and will include material and staff costs. Normal
grounds maintenance services at outdoor park include:
1. Baseball/softball fields for regular season play and practice:
Appropriate seasonal ballfield preparation.
Mowing of grass at least once per week as needed.
Infield prep and dragging once weekly in April; twice a week in
May and June.
Trash canister pickup.
Installation of bases and up to two pitcher's plates per field.
Maintenance and repair of fencing and backstops for normal wear
and tear.
Field marking at least once per week from April through June.
Infield lines put down each game day.
Maintenance, repair, and utility costs of field lighting during the
standard season.
15
7. All games or practices must.be stopped immediately if there is
any lightning in the area.
8. In the event of inclement weather which occurs 45 minutes
prior to the start of, or during a game the Recreation Division
staff (whenever possible) will decide field or gym
cancellations. If staff are not able to make an advance
decision, the official or league representative at the site will
make the decision. Decisions will be respected by all
participants.
9. If a league fails to cancel field use during inclement weather
and such use causes extensive field damage, the league will be
responsible for any repair costs.
B. Inclement Weather Policy
School Facilities All Roanoke County Parks and Recreation Department
programs held in Roanoke County Schools will be canceled when the
Roanoke County Schools close due to inclement weather, under the
following conditions:
1. Monday through Friday - if schools close all Recreation
Department activities in the schools are canceled.
2. Two-hour late opening - if conditions do not worsen through
out the day, activities proceed.
3. Early school closing - all Recreation Department activities in
the schools are canceled.
4. Saturday & Sunday - Recreation Department evaluates
conditions and makes decision by 7:30 a.m.
Athletic Program C—ancellations Baseball and softball are called at the
field by the club representative or official. All other athletic
cancellation announcements for school and park sites will be given
between 4:00 and 5:00 p.m. weekdays and between 7:00 and 7:30 a.m.
on weekends by the Recreation Division Athletic Section Staff. Call the
Roanoke Times Info Line at 981-0100 and enter the access code 7527,
option' #1, to hear the recorded message. Whenever possible, the
message will be updated on weekends with greater frequency. The
announcement refers to all sites and locations.
17
G. Use of tobacco products and smoking are not permitted in schools,
public facilities, or community centers.
H. Heating and air conditioning settings may not be changed.
I. Failure to abide by limitations of use or sanctioning policies will
result in forfeiture of the group's opportunity to use facilities.
J. No permanent or temporary structures may be erected or modified on
Roanoke County Parks and Recreation Department or Roanoke County
School property without prior approval from the Parks and Recreation
Department and/or the Roanoke County Schools Administration and
obtaining the necessary building permits.
XIII. Liability Responsibility
With the exception of Roanoke County Parks and Recreation Department
sponsored, programs and events, each special use applicant of a facility must
agree to assume full responsibility and hold the County of Roanoke and
employees harmless from legal liability for injury and damage to the person or
property of others in connection with the use of park or school property.
At the discretion of the Director of the Department of Parks and Recreation,
applicants may be required to produce proof of insurance certifying Public
Liability Insurance of $1,000,000 or more per person and Property Damage
Insurance of $1,000,000 or more per occurrence as applicable.
XIV. Hours of Usage
A. Parks and Recreation Department Outdoor Facilities - The hours of
park use will normally be restricted to the period from 8:00 a.m. until
sunset or posted park closing time, with the exception of lighted
ballfields or park amenities which can remain open until 11:00 p.m.
B. School Facilities - For indoor facilities the hours of use will be from
the dismissal of school or after the school athletic programs are
completed until 10:00 p.m.. For outdoor facilities the hours of use will
be until sunset for unlighted areas and until 11:00 p.m. for lighted areas.
19
D. Lights
The use of lights is allowed by clubs for scheduled team practices and
games only. Unscheduled use of lights by individuals, coaches,
volunteers, or officials is not authorized. For the first offense the
individual/s will be charged for each hour the lights were on. For a
second offense, access to the light controls will be removed from the
individual/s. For the third offense, the club or organization will be
billed for each hour the lights were on and for the cost of securing the
light controls and re -keying the locks.
For athletic fields equipped with lights, the club representative
scheduled to use the facility for teamran ctice is responsible for the
turning on and off of the lights. For scheduled game use of fields the
home team coach is responsible. The lead official will also confirm that
the lights are turned off within 15 minutes of game closing. Lights must
be turned off no later than 11:00 p.m. and turned on no earlier than 30
minutes prior to sunset. The utility cost of lights left on after 11:00
p.m. will be charged to the clubs scheduled to use the facility on that
occasion on a per hour basis from 11:00 p.m. until turned off. Lights
should not be turned on until 1/2 hour before sunset. Clubs turning
lights on early will be charged for each hour the lights were on before
1/2 hour before sunset.
E. Field Rotation
In order to provide a preventive maintenance program for playing fields,
the Department will make every reasonable effort to rotate fields or rest
fields each spring and fall. The Assistant Director of Parks and the
Supervisors of Youth and Adult Athletics will determine which fields
are to be retired and when.
F. Open Space
The Department will make every effort to provide space for spontaneous
play in County Parks. These open space areas can be used on a first
come, first serve basis.
21
XVI. Fund Raising Activities
A. A detailed written request must be submitted for review on a
Special Use Request form to the Assistant Director of Parks for outdoor
facilities or the Assistant Director of Recreation for indoor facilities at
least 30 working days prior to the requested date of the program. Upon
approval the group will receive a permit for use.
B. Approved groups may not restrict public access to a County park or
facility in return for an entry fee without prior approval of the
Department.
C. Approved groups will be responsible for all direct expenses, to be
paid in full at least ten days after the program date.
D. Compensation for property damage will be the responsibility of the
scheduled user.
E. The Parks and Recreation Department reserves the right to restrict
facility use for fund raising activities.
F. Non-profit charitable organizations and agencies may request the
waiver of rental fees for one fund raiser per year. They will however be
responsible for the direct costs associated with the event and any
damages. Additional requests will be assessed the regular rental rate for
the use of the facility.
G. Approved groups shall be responsible for site security, first aid,
trash pickup and removal, traffic and participant control, restroom
facilities, and clean up. Additional requirements may be required by
the Parks and Recreation Department depending on the type and
duration of the event being held.
XVII. Picnic Shelter Reservations
Shelters are available on a first come, first serve basis at no charge, unless the
shelter has been specifically reserved. Reservations will be accepted on a first
come, first serve basis beginning the first working day in February for the
season which runs from April 1 through October 31 of each year. Call (540)
387-6078 to reserve a shelter. Reservations require payment of a rental fee.
23
A-051397-6
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Approval of Health Insurance Contract for School and County Employees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The County of Roanoke and the County of Roanoke Schools are
currently in the third year of a three year contract with Trigon Blue Cross Blue Shield. Claims experience
for the last year for both the County and the County Schools has been extremely high. Based upon this
claims experience renewal quotes from Trigon Blue Cross Blue Shield would have been an increase in
rates of 30%. However, due to the foresight of our consultants (Slabaugh Morgan White & Associates)
last year's renewal included a cap for this year's increase of 8%. We are therefore able to take advantage
of this cap and project our renewal rate at an 8% increase.
The County of Roanoke is currently participating with the other valley jurisdictions in receiving bids for a
possible joint health insurance program to begin January 1, 1998. These bids will be received by May 17,
1997 and will be evaluated by our insurance consultant over the next few months. The Joint Health
Insurance Committee will continue to work together on an implementation plan. In light of the fact that
the County will be considering changing policies within six months we are not recommending any change
in the benefits provided by the health insurance package.
We are recommending that a portion of this 8% increase be passed along to the County and County
School employees. There has not been an increase passed on to the County employees since the 1994-95
fiscal year. At the same time we will use this opportunity to more evenly distribute the County benefits
among the three tiers that are currently offered. This change will move us more in line with the other
valley jurisdictions in the method of allocating our resources among the three tiers.
The current and renewal rates for the health care coverage are outlined in Appendix A. We are proposing
that the County employees would pay 15% of the single comprehensive plan premium, 40% of the single
plus dependent comprehensive plan premium or 40% of the family comprehensive plan premium. The
impact of this change will result in a slight decrease for those employees with single coverage and an
increase in premium for those employees with single plus dependent or family coverage.
As in prior years the County employees will continue to receive the entire cost savings benefit of choosing
point of service plan over the comprehensive plan. This strategy has been extremely successful and is
reflected in the fact that 40% of County and 47% of School participants are choosing the point of service
plan. This is an increase of 20% over the enrollment for 1996.
M:\FINANCE\COMMON\BOARD\5-13-97.WPD May 9, 1997
A summary of the County and the County Schools insurance reserves are shown on Appendix B and
Appendix C respectively. The large balances that had at one time accumulated in these reserves have
been used for the past few years to keep employee premiums from increasing and are estimated to be
depleted by June 30, 1998. These reserves include the deposit of Trigon Blue Cross Blue Shield stock
(valued at $138,000) that was received as a result of the de-mutualization effective in January 1997. We
are prohibited from selling this stock prior to August of 1997 after which we will review our options to
hold some of the stock or liquidate it all.
FISCAL IMPACT: As show on Appendix B the County budget for FY 1997-98 includes $1,521,668 for
health insurance expenses. In addition, $273,565 will be allocated from the reserves to keep employee
increases to a minimum..
As shown on Appendix C the School budget includes $2,692,005. In addition to this amount we estimate
using $598,358 of the reserve fund.
These projections are based on continuing with the 1997-98 Trigon Blue Cross Blue Shield Blue Cross
Blue Shield renewal for an entire year. If the joint health insurance bid proves viable an adjustment can
be made to the County and School budgets at that time.
STAFF RECOMMENDATION: Staff recommends approving the attached renewal rates with Trigon
Blue Cross Blue Shield. Information packets will be distributed to the employees immediately in order to
complete enrollment before the June payroll. After the joint health insurance bids have been evaluated
this summer, an implementation plan will be developed for County participation if the bids are beneficial
to the County.
SUBMITTED BY:
Diane D. Hyatt
Director of Finance
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to
approve health insurance
contract
APPROVED:
Elmer C. Hodge
County Administrator
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Joe Sgroi, Director, Human Resources
M:\FINANCE\COMMON\BOARD\5-13-97.WPD May 9, 1997
VOTE
No Yes Abs.
Eddy
Harrison x
Johnson x
Minnix _x
Nickens _x
New Orleans, Louisiana
April 28, 1997
& A s s o c i a t e s
Richmond, Virginia
Ms. Diane D. Hyatt, CPA
Director, Department of Finance
County of Roanoke
P.O. Box 29800
Roanoke, Virginia 24018-0798
Dear Diane and Jerry:
Norfolk, Virginia
Dr. Jerry D. Hardy
Director of Budget and Data Management
Roanoke County Schools
5937 Cove Road
Roanoke, Virginia 24019
Slabaugh Morgan White & Associates have completed our independent evaluation
of the proposed renewal actions to become effective July 1, 1997 on the County
of Roanoke and Roanoke County Schools' medical and dental plans. The purpose
of this letter is to summarize our analysis and to provide recommendations for the
1997-98 contract year.
Similar to previous years, our review considered each element of the medical and
dental plans that impact the costs; projected claims costs, retention expenses,
reinsurance fees, participation in the two medical plan options as well as the plan
design of each program. The highlights of our review are as follows:
Medical Plan
The County and Schools offer employees the choice of two plan options;
Comprehensive and Point -of -Service (POS). The POS plan offers a higher
level of benefits when medical services are managed by a primary care
physician. The medical plans are administered by Trigon BlueCross BlueShield
under a shared -risk or minimum premium funding arrangement.
Enrollment in the medical plans increased during the past year by 3.8% to
2,171 employees.. Presently over 45°/a of employees and their dependents,
are enrolled in the POS plart. This shift to they POS; plan reflects the County
and Schoolsr emphasis art the wellness and preventives features available
through this option and the POS: plans fang' term ability toy, more effectively
hold dowry costs.,
LerlroenokeGWQadAQgxcForest Drive Suite 304 Richmond Virginia 23226 (804) 289-0600 Fax (804) 673-3309
Ms. Diane D. Hyatt
Dr. Jerry D. Hardy
April 28, 1997
Page two
SMW examined the key components which make-up the overall costs of the
medical plan, including retention expenses, reinsurance charges and claims
expenses. Overall Trigon projects a 30.2% rate increase is necessary to fund
the medical plan for the upcoming contract year. Our analysis indicates a
17.1 % increase is more appropriate. However, last year in conjunction with
the renewal evaluation, we negotiated a rate increase cap on the 1997-98
projections at 8%. Trigon is honoring this limit, which generates a potential
savings to the County and Schools of $1,475,115. We recommend
accepting the 8% increase.
We have discussed with Trigon representatives the performance guarantees
on the service of the plan. These service standards will continue for the
1997-98 contract year and Trigon will place 10% of the administrative fee at
risk for their ability to meet these criteria.
The current plan design was also reviewed to ensure appropriate coverage is
provided. Several enhancements were implemented last year and in view of
the joint health care purchasing project no further modifications are advised.
Dental Plan
The indemnity dental plan administered by Delta Dental Plan of Virginia was
also evaluated. SMW concurs with the renewal rate projections calculated by
Delta which are:
Active Employees: 7.4% decrease
Retired Employees. 27.5% increase
Lat/roanck9e/hyhd0428.doc
Ms. Diane D. Hyatt
Dr. Jerry D. Hardy
April 28, 1997
Page three
It has once again been my pleasure to work with the County of Roanoke and
Roanoke County Schools in the evaluation and analysis of your employee group
health care programs. Please let me know if I can provide any additional
information or if you have any questions concerning this letter.
Sincerely,
?uIriet D. White
Principal
JDW:Iat
LeHroenokec/hyhdO428.doc
Appendix A
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April 28, 1997
County Health Insurance
1997-98 Budget
Estimates of 1997-98 Health Insurance Expense Based on 8% Increase
Budget sources of funds $1,521,668
Estimated Uses of funds 1,795,233
Shortfall of budgeted health insurance ($273,565)
Analysis of Health Insurance Reserve
Estimated Balance in Health Insurance Reserves $929,530
Less IBNR (474,626)
Less June withholdings for July payment (182,700)
Estmated Surplus in Reserve at June 30, 1997 272,204
Activity from 1997-98 budget
Trigon stock value 138,000
Estimated Usage included in 1997-98 budget (from above) (273,565)
Additional enrollment during 1997-98 (50,000)
Estimated surplus (deficit) in reserve at June 30,1998
M:\FINANCE\COMMON\BOARD\5-13-97.WPD April 28, 1997
4ibb,wy
Appendix B
School Health Insurance Appendix C
1997-98 Budget t.47 _
40
Estimates of 1997-98 Health Insurance Expense Based on 8% Increase
Budget sources of funds
Budget for regular employees $2,452,005
Budget for retirees 240,000
2,692,005
Estimated Uses of funds
Estimate for regular employees 2,956,185
Estimate for retirees 334,178
3,290, 363
Shortfall of budgeted health insurance ($598,358)
Analysis of Health Insurance Reserve
Estmated Balance in Health Insurance Reserves $1,505,985
Less IBNR (817,850)
Less June withholdings for July payment (360,000)
Estimated Surplus in Reserve at June 30, 1997 328,135
Activity from 1997-98 budget
Trigon stock value 263,500
Estimated usage included in 1997-98 budget (from above) (598,358)
Additional enrollment during 1997-98 (150,000)
Estimated deficit in reserve at June 30,1998
M:\FINANCE\COMMON\BOARD\5-13-97.WPD Apri128, 1997
(,-6"15b, /16)
A-051397-7
ACTION NO.
ITEM NUMBER`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Approval of Dental Insurance Contracts for School and County Employees
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The County provides dental insurance for School and County employees. Effective July
1, 1994 the County allowed the School and the County retirees to participate in the program with the
understanding that they would pay the entire amount of their premium and that their experience would not
cost the County any additional money. Last year during the renewal process the retirees premium was
segregated and increased to reflect the higher claims experience of this group.
SUMMARY OF INFORMATION: The claims experience for the retirees continues to be higher than the
active employees. The current year renewal quote reflects a 27.5 % increase for retirees and a 7.4%
decrease for the active employees. A comparison of the rates for this year and next is shown in Appendix
A.
Dental insurance is another component that is currently being bid by the joint health insurance committee.
This renewal is reflected for the 1997-98 fiscal year however, if a more competitive bid is received in the
joint health insurance renewal the County will have the option to change at that time to the more favorable
plan.
FISCAL IMPACT: The County provides the funds for County and School employees for dental insurance
coverage. The decrease in the rates for the active employee will result in a savings of $30,000 from the
amount that is included in the proposed 1997-98 budget.
STAFF RECOMMENDATION: Staff recommends approving the attached renewal rates with Delta Dental
of Virginia and adjusting the proposed 1997-98 budget to reduce dental insurance cost by $30,000. Since
Roanoke County funds the entire benefit cost for County and School employees and as a direct result of
good employee claims experience this year, Staff recommends appropriating this savings to the Employee
Suggestion Program.
M:\FINANCE\COMMON\BOARD\5-13-97.A May 8, 1997
SUBMITTED BY:
Z.
Diane D. Hyatt
Director of Finance
APPROVED:
44-11114
Elmer C. Hodge
County Administrator
- ----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abs
Denied ( ) approve dental insurance Eddy
Received ( ) contract with $30,000 savings Harrison
Referred ( ) appropriated to the General FundJohnson x
To ( ) Unappropriated Balance Minnix x
Nickens x
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Joe Sgroi, Director, Human Resources
M:\FINANCE\COMMON\BOARD\5-13-97.A May 8, 1997
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M:\FINANCE\COMMON\BOARD\5-13-97.WPD May 8, 1997
Appendix A
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A-051397-8
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADM NISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Appropriation for Reserve for Future School Capital
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval This will establish a capital reserve for school projects in the County fund balance
account The $2 million previously discussed for this purpose will also be added to this account The $2 million
is recurring revenue, whereas the $670,000 is not. This should put us on schedule with the program as we
discussed earlier in the year and which is attached for your information.
SIRYZ4ARY OF INFORMATION: The 1996-97 Debt Fund budget contains several line items that will
not need to be expended during the current fiscal year as listed below:
1 A line item was included for temporary borrowing at the time we were
anticipating a potential bond issue for the new South County High School. $365,000
2 The Schools were asked to set aside an amount of money for future debt 230,000
payments.
3 The debt budget included interest expense on the Cave Spring Junior High
Literary Loan. Due to the timing of this loan the interest payment will not
be due until the 1997-98 fiscal year. 75,000
Total $670,000
The intent of all of the above line items was to help to defer the cost of future debt as a result of new
School capital construction. Since these items will not be needed in the 1996-97 budget staff recommends
reserving $670,000 resulting from these savings for future School capital needs. It is anticipated that these
funds would be used to help offset debt requirements that will be incurred as a result of the School capital
needs assessment.
The attached worksheet outlines the plan that was discussed at a prior worksession,. as a possible plan to
fund future School capital debt. This $670,000 one-time savings is shown in the first column. The
$1,000,000 new Economic Development and the $1,000,000 School / County savings are included in the
1997 -98 -budget.
m:\finance\common\board\ 1-28-97.wpd May 9, 1997
FISCAL IMPACT: The County will designate $670,000 of savings from the Debt Fund for the 1996-97
fiscal year to a reserve for future School capital needs.
STAFF RECOMMENDATION: Staff recommends establishing the reserve for future School capital needs
and designating $670,000 of the savings from the 1996-97 fiscal year debt budget into this reserve.
SUBMITTED BY:
APPROVED:
Diane D. Hyatt Elmer C. Hodge
Director of Finance County Administrator
----------------------------------------------------------------
ACTION
Approved (x) Motion by: Harry C. Nickens to
Denied ( ) approve $670,000 reserve for
Received ( ) school capital
Referred ( )
To ( )
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
mAfinance\common\board\ 1-28-97.wpd May 9, 1997
VOTE
No Yes Abs.
Eddy x
Harrison
Johnson x
Minnix _x
Nickens _x
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A-051397-9
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Ottaway claim
This notice of claim is filed on behalf of Adrian R. Ottaway
and Mary H. Ottaway in the amount of $275,000 for the alleged
improper and negligent building inspection of 7730 Old Mill Forest
Drive.
Mr. and Mrs. Ottaway contracted with Reginald Knighton to
construct a home for them. Litigation is currently pending between
these parties. The Ottaways believe that the County is partially
responsible for their problems, based upon their belief that the
County building inspectors did not properly inspect during
construction.
Section 15.1-554 provides that no action shall be maintained
against a county upon any claim or demand until that claim or
demand is first presented to the board of supervisors for
allowance. It appears that the Ottaways are pursuing this remedy.
Attached you will find copies of the claim letter dated April
16, 1997, from Jeffrey A. Fleischhauer, Esq., attorney for the
Ottaways, and various documents in support of this claim. These
documents describe the basis for this claim.
The house passed all standard inspections before a certificate
of occupancy was issued on August 12, 1993. Many reinspections
were made due to failure to meet code, and items were brought up to
code standards before final approval. County staff had made over
30 site visits after the certificate of occupancy was issued, in an
attempt to resolve these problems (including items not subject to
the building code).
It is unfortunate that the Ottaways have experienced these
difficulties with the construction of their home; however, their
relief should be from the contractor they selected to construct
this house, not the County taxpayers. Building inspections under
the Uniform Statewide Building Code are n_Qt warranties or
1
guaranties against all perils, problems or disappointments with
contractors.
Counsel for the Ottaways claims that this "improper and
negligent inspection" amounts to a taking of private property
without just compensation, sometimes described as an inverse
condemnation. This assertion is based upon a Virginia Supreme
Court case involving the failure of a county to maintain a public
drainage easement, and the Court viewed this as an "implied
contract." Fatal to counsel's assertion is the complete absence of
any public use of this property, nor any contractual agreement,
express or implied, between the Ottaways and the County. Indeed a
long line of case decisions from Virginia and most of the other
states, reject the notion that a private contract or private right
of action exists for "negligent inspection."
If the Board accepts this claim, then the amount of damages
claimed is $275,000.
The Board may accept this claim and pay the sum of $275,000.
In the alternative the Board can deny this claim, and let the
Ottaways proceed to prove their claim through judicial action.
It is recommended that the Board deny this claim.
Respectfully submitted,
Paul M. Mahoney
County Attorney
ACTION
Approved ( ) Motion by: Bob T,. Johnson to
Denied (X) deny claim
Received
Referred
To
cc: File
Paul M. Mahoney, County Attorney
2
Abs.
VOTE
No
Yes
Eddy
x
Harrison
x
Johnson
x
Minnix
x
Nickens
x
Abs.
JEFFREY A. FLEISCHHAUER, P.C.
ATTORNEY AT LAW
305 FIRST STREET, S.W., SUITE 500
ROANOKE, VIRGINIA 24011
JEFFREY A FLEISCHHAUER
MCNEILY, ROSENFELD & RUBENSTEIN
WASHINGTON, D.C.
OF COUNSEL
April 16, 1997
Clerk of the Board of Supervisors
Roanoke County
5204 Bernard Drive, SW
Roanoke VA 24018
F.W. Burkhart, III, Esq.
Commonwealth's Attorney for Roanoke County
305 E. Main Street
Salem VA 24153
Re: Notice of claim pursuant to Va. Code Sec. 8.01-222 and 15.1-547 et seq.
Dears Sirs or Ms:
ui ri i ii n
,
APR 2 1 1927-
MAILING ADDRESS:
P.O. BOX 75
ROANOKE, VA 24002
PHONE: 540-344-4490
FAX: 540-345-8737
This is to advise that Adrian R. Ottaway and Mary H. Ottaway, hereby give notice of the
following claim pursuant to Va. Code Sec. 8.01-222 and 15.1-547.
Nature of Claim: Improper and negligent building inspection of the premises
at 7730 Old Mill Forest Drive, Roanoke County, VA.
Time and Place of injury: On or about Sept. 30, 1992 at 7730 Old Mill Forest Drive,
Roanoke County, VA. Not discovered until 10/12/95 letter
from County.
Parties involved: Adrian R. Ottaway, Mary H. Ottaway, James Bowles,
County Building Inspector, Reginald Knighton,
Contractor, Robert's Landscaping and Excavating,
Excavator.
What happened: Roanoke County failed to properly inspect the foundation
for the Ottaway's residence being constructed at 7730 Old
Mill Forest Drive, to be sure that the foundation was
constructed on proper soils, and that a vapor barrier was
properly installed prior to the pouring of the foundation.
Amount of damage: $ 275,000.00
Documents in support of this claim are attached to this notice and are incorporated herein
and made a part hereof.
Please advise your treatment of this claim within the next thirty days.
The actions of the County constitute an inverse condemnation. Art. 1, Section 11 of the
Virginia Constitution prohibits the damaging of private property for public uses. The taking or
damaging of my clients property was for public uses without just compensation.
The provision has been held to be a contract action, not a tort action.
Jenkins v County of Shenandoah, 246 Va. 467, S.E. 2nd 607 (1993).
I look forward to your prompt reply.
Very truly yours,
Jeffrey A. Fleischhauer
JAF/dc
enclosure
cc: Adrian R. Ottaway
Mary H. Ottaway
PAUL M. MAHONEY
COUNTY ATTORNEY
(540)772-2007
April 23,1997
v-vauubj of
OFFICE OF THE COUNTY ATTORNEY
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2089
Jeffrey A. Fleischhauer, Esq.
Jeffrey A. Fleischhauer, P.C.
305 First Street, SW, Suite 500
Roanoke, VA 24011
Re: Ottaway Claim
Dear Mr. Fleischhauer:
CZ[PV
JOSEPH B. OBENSHAIN
SENIOR ASSISTANT COUNTY ATTORNEY
VICKIE L. HUFFMAN
ASSISTANT COUNTY ATTORNEY
(540)772-2071
Your notice of claim on behalf of Adrian R Ottaway and Mary H. Ottaway dated April 16, 1997,
has been referred to my office by Mr. Burkart, the Commonwealth's Attorney.
You stated in this letter that "Documents in support of this claim are attached to this notice and
are incorporated herein and made a part hereof." No documents were submitted with the claim.
Since I will be preparing a report to the Board of Supervisors on this matter for Board action,
I want to submit to the Board any documents in support of this claim that you determine
necessary for proper decision.
You stated that the County has taken your client's property "for public uses without just
compensation." Please describe the public use which the County is making of your client's
property.
You stated that this claim is a "contract action, not a tort action." Please provide me with a copy
of this contract.
You stated that this claim is made pursuant to Section 15.1-547 of the State Code. Please clarify
for my benefit whether or not you are basing this claim on Section 15.1-547 or 15.1-550.
You also state that this claim is made pursuant to Section 8.01-222 of the State Code. As you are
aware this section provides that notice must be filed with the locality within 6 months after the
cause of action has accrued. This claim letter indicates that the "injury" was not discovered until
October 12,1995. Please explain how this claim, which is dated April 16, 1997, and the asserted
date of discovery, October 12,1995, avoids the statutory bar of the 6 -month notice requirement.
It is my intention to submit this claim to the Board of Supervisors at its meeting on May 13, 1997.
If you have additional documentation you would like submitted to the Board, please deliver it
to me on or before May 5,1997.
0 Recycled Paper
Jeffrey A. Fleischhauer, Esq.
Page 2
April 23,1997
Please call me if you have any questions concerning this matter.
Sincerely,
�ahone
Paul My
County Attorney
PMM/spb
C:\OFFICE\WPWIN\WPDOCS\LXr\OTTAWAY\FLEISCHH.LTR
�'i
JEFFREY A. FLEISCHHAUER, P.C.
ATTORNEY AT LAW
305 FIRST STREET, S.W., SUITE 500
ROANOKE, VIRGINIA 24011
JEFFREY A. FLEISCHHAUER
MCNEILY & ROSENFELD
WASHINGTON, D.C.
OF COUNSEL
May 2, 1997
Paul M. Mahoney, Esq.
County Attorney
Roanoke County
P.O. Box 29800
Roanoke, VA 24018-2089
Re: Ottaway Claim
Dear Mr. Mahoney:
26M
MAILING ADDRESS:
P.O. BOX 75
ROANOKE, VA 24002
PHONE: 540-344-4490
FAX: 540-345-8737
This is to acknowledge your letter dated April 23, 1997. I apologize for the
omission of the documents which were inadvertently not enclosed with the notice of claim
to you. Please review the attached documents.
This claim is based upon the improper and negligent inspection of the Ottaway's
premises, which improper and negligent inspection has resulted in serve property loss to
my clients. The actions taken by Roanoke County in failing to properly inspect the
premises amount to a taking of my client's property without just compensation. This is
sometimes described as an inverse condemnation.
In describing this as a contract action, I was referring to the holding in Jenkins v.
County of Shenandoah, 246 Va. 467 (1993), in which the Virginia Supreme Court held
that such a taking was an "implied contract" action.
The statutory citation for the additional basis under which we are proceeding is
Va. Code Sec. 8.01-195.1 et seq. (The Virginia Tort Claim Act), not Sec. 8.01-222 which
applies to Cities and Towns. This Act requires a notice to be sent, which in this case was
sent by my clients on Sept. 7, 1995 to Roanoke County. Roanoke County was aware of
this claim and dispatched Gardner Smith to investigate the claim.
I suggest that you have this matter referred to your insurance carrier for error and
omissions to determine if coverage exists to pay the Ottaway's claim. Please advise if you
require anything further to evaluate this claim.
Very truly yours,
Jeffrey A. Fleischhauer
cc: the Ottaways
Enclosure
r�i
M E M O R A N D U M
TO: Paul Mahoney, Don Myers, Elmer Hodge,
FROM: The Ombudsman
RE: Possible Legal Actions by a County Resident
DATE: June 8, 1995
The purpose of this memo is to give you an alert notice to
potential legal actions that are ongoing with one of the county
citizens.
CITIZENS/HOME OWNER: Russ Ottaway & Marti Haynes
7730 Old Mill Forest Drive
Penn Forest Magisterial District
ACTION PENDING: The Contractor is suing the home owners for
` failure to pay. The owner is counter -suing because of incomplete
work and shady work. Based on conversations with the owner, I have
determined that they feel that the county is partially responsible
for their problems.
NATURE OF COMPLAINT: This couple built a house which they now say
has a long list of defects. They feel these problems are both the
contractors' fault and a failure on the part of county inspectors
to properly inspect during construction.
The citizen feels that the county staff should have helped her with
the following:
1. Enforce the BOCA code on vapor retarder installation.
2. Respond to their (the owner) request for follow-up on
drainage pipe and the effluent pump system and septic tank smell
problems.
3. Insure that the septic system met state codes
COUNTY STAFF COMMENTS: The staff worked with the residents as far
as they felt that they could. The inspectors received several
calls and letters on this project. One inspector reported
arranging at least two meetings with the owner and the plumbing
contractor, and the owner did not show up. Staff has made more
than 30 trips to the residence. There were several visits to the
property after certificate of occupancy was issued, and suggestions
were made to try to alleviate problems even when the owner were
told that these issues were not Code issues. The house passed all
standard inspections before a Certificate of Occupancy was issued
in August 12, 1993.
EXHIBIT
A
ALL•STATE'INTERNATIONAL
The County staff conducted the following standard inspections
related to the issuing of a -certificate of occupancy.
BUILDING PERMIT: footing, framing, and final
ELECTRICAL: rough in, final, current, and cut in
electrical temp (final and cut in)
MECHANICAL: rough in, final
PLUMBING: ground, rough in, and final
CERTIFICATE OF OCCUPANCY issued
There were many reinspections due to failure to meet code,
however, all reinspections were brought to code standards before
final approval.
OMBUDSMAN COMMENTS:
I have visited the house and toured the entire building with the
owners. Although there was no odor at the time of my visit that
I could determine, I did see the following:
1. Residue of glue from carpet removed that had not
hardened.
2. Indications of dampness in on the ground level in
several rooms.
3. A/C units sitting on concert slabs in a area where the
ground was washing away.
4. Incomplete landscaping work.
S. Several modifications that had been made to measure and
reduce moisture levels.
I have spoken with Ms Haynes daily since my first meeting with
her on May 25, 1995. She has provided me updates of the smell
and moisture report. Due to the heat, rain, and humidity in the
last few days, the air conditioner had to be turned on to try to
reduce the dampness. As of the date of this memo, she says the
smell is so bad that she can not go into the house to get her
clothing out. She wanted the health department to come out and
inspect; however, that department told her that they did not do
that kind of inspections. I informed her that I knew of no
government agency that would provide that type of service for
her.
She is having medical problems which she associated with
allergies which have come back since her exposure to the gases
and odors in her house.
cf : Gary Robertson
Arnold Covey
Elaine Gall
Terry Harrington
OWNER'S LIST OF
PROJECT PROBLEMS
OMBUDSMAN'S SUMMARY
7730 Old Mill Forest Drive
Below is a list of problems the owner claims can be identified
with this single family residence (more detailed explanation and
owners' comments on each issue is attached):
1. COST OF CONSTRUCTION - Cost near 100% over contract cost
plus lot value at closing.
2. WELL WATER - Acid found in water which is damaging pipes
3. HARMFUL OFFENSIVE GASES - Several gases have been
detected which make living in the house unsafe.
4. DAMPNESS IN THE BASEMENT - The concrete floor was not
properly prepared, so damage is occurring in the basement because
of dampness. The moisture has been measured at more then 70%.
5. PLUMBING AND SEWAGE LEAKING UNDER HOUSE - This situation
may be contributing to the high moisture levels.
6. LANDSCAPING WORK WAS OVER CHARGED, NEVER DONE CORRECTLY,
AND NEVER COMPLETED - Because of this problem, erosion and
related damages are occurring to the property.
7. SEPTIC GASES AND SEPTIC TANK - The septic system has
note been installed property. Gases and sewer odors can be
smelled at and near the tank.
S. IMPROPER GRADING AND SITE PREPARATION FOR AIR
CONDITIONER - The property has serious erosion problems. In fact,
the air conditioners are mounted where the ground is washing
away.
9. BASEMENT SLAB - The concert floor on ground level is
cracking so badly that it appears it will have to be removed and
redone. This problem is further compounded by the excess moisture
10. DISAPPEARANCE OF MATERIALS - The work site saw the
disappearance of bricks, lighting fixtures, faucets, tile, wood,
several light fixtures and much more.
EXHIBIT
E
ALL-STATE"INTERNATION.
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RKE CO ENC/PLANNING FAX C 7037722108 P101
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7730 Old Mill Forest Drive
LIST OF PROJECT PROBLEMS:
1. Coot claim by contractor and sub:3 approaching 100% of:
tht original cost.
2. The well wager has -an acid taste
3. Several harmful gapes are now present in the house
maling the house unlivable.
4. The dampness level in the house. is so great that the
g1T,e for the Carpet installed there never hardened.
S. The landscaping and grading hn%*e not been completed and
noir the sub -contractor wants more money to finish the job.
G. The Septic system is uphill from the house and gases and
bail smells back up into the house.
7. The septic lines were never cohered up although they
we -7e installed before the house was built.
8. The property has serious erosion problems. If fact the
ai: conditioners are mounted where the ground is washing away.
Thsy A/C system can't be used.
9. The concert floor on ground level is cracking so badly
thit it appears it will have to be removed and redone.
10, The work site saw the disappearance of bricks, lighting
fi ctures, tile, wood, and many other mal;erials.
11. The building is structurally dof'ective to the point:. that
th s front walls are pulling away from tile' remainder of the house.
12. Several unlicensed pubs-contras:t:ors were allowed to
wo rking on the job.
Post -it` Fax Note 7671
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EXHIBIT
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ALL -STATE' INTERNATIONAL
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JEFFREY A. FLEiSCHHAUER, P.C.
ATTORNEY AT LAW
305 FIRST STREET, S.W., SUITE 700
ROANOKE, VIRGINIA 2401 1
,JEFFREY A. FLEISCHHAUER
Mc NEILY. ROSENFELD & RUBENSTEIN
WASHINGTON, D.C.
OF COUNCEL
September 1, 1995
By Facsimile 342-3788
Del. Clifton A. Woodrum
Post Office Box 1371
Roanoke, Virginia 24007
Re: Knighton v. Ottaway
Roanoke County Circuit Case
Dear Chip:
9� > 'qs� 1
MAILING ADDRESS:
P.O. BOX 75
ROANOKE. VA 24002
PHONE: 540-344-4490
FAX: 540-345-8737
I have been requested by my clients A. Russell Ottaway and Marti Haynes (Ottaway) to
write to you concerning the above referenced case.
Mr. Knighton commenced an action against Mr. and Mrs. Ottaway claiming he was
entitled to a profit based upon a cost plus contract to construct their home in Roanoke County.
The Contract was for a $225,000.00 home, and required him to warrant and manage the
project. The Ottaways are now aware of the mismanagement of the construction, which has
resulted in over $100,000.00 of cost overruns, with unaccounted for losses of materials, and
unexplained overcharges as well as a completely faulty concrete slab and footers, for which no
said tamping was apparently done, no moisture barrier installed, and a total lack of adherence to
the building code.
The County Building inspector has not been able to explain the serious lapses with respect
to the faulty construction. Sewer gas now leaks from the foundation into the house, water leaks
and other problems also abound. Practically every day brings a new, previously undiscovered
problem for the Ottaways. It now appears that their house may be worthless, and their mortgage
lender, who also supposedly inspected the house prior to approving fimher construction payments
has declined any responsibility.
In addition, Mr. Knighton apparently lacked sufficient knowledge to do this project
properly, in direct contradiction of his representations to my client.
After deposing Mr. Ottaway, my clients and I were shocked to learn of his previous
conviction for bribery/or kickbacks related to a different construction project.
EXHIBIT
.t;
ALL -STATE' INTERNATIONAL
September 1, 1995
Del. Clifton A. Woodrum
Page 2
Please undertake an aggressive investigation of this matter on behalf of my clients
including why the county inspection process so miserably failed them. Please advise if you require
anything further from me to get started.
Very truly yours,
JEFFREY A. FLEISCHHAUER, P.C.
Jeffi'ev A. Fleischhauer
JAF/lp
cc: Mr. and Mrs. Ottaway
7730 Old Mill Forest Drive
Roanoke, Virginia 24018
File c:\data\wp62dat\russpriv\bowles0l.doc
Roanoke County Building Department
5204 Bernard Drive SW
Roanoke,VA 24018
7730 Old Mill Forest Drive,
Roanoke, VA 24018
September 7th, 1995
For the Attention of Ms Elaine Gall Building Commissioner Roanoke Countv
Subject: Code Violations at 7730 Old Mill Forest Drive, Roanoke, VA 24018
Dear Ms. Gall,
We requested a visit by the Building Inspector, Mr. James Bowles, and he
visited our property on August 31 st 1995. He inspected the footers and the basement
slab and informed us that we had code violations on the footers and basement slab.
The violations were as follows: -
Footers: a) In some cases the distance from the bottom of the footer to the
surface of the grade was not according to the code. ( I was
informed that the base of the footer to the surface of the grade
should be 24 Inches)
CABO 1992: Page 28 Section R-303
b) Foundation Drainage appeared to be missing from the front of the
house
CABO 1992: Page 38 Section R-305.1
Slab: a) There is no Vapor barrier installed under the slab.
CABO 1992: Page 100 Section R-603.2.2
b) The concrete slab has been poured without using rebar or wire mesh
CABO 1992: Page 99 Section R-603
c) There are no control joints (Slab Area is 40' X 80' = 3240 Sq. Ft.
CABO 1992: Page 99 Section R-603.1
Masonry Veneered Wall:
a) In some cases the final grade is above the lower brick and not as it is
.shown in the code
CABO 1992: Page 86 Section R-503.4 & Figure R-503.4
b) In some all cases there are no weep holes as shown in the code
CABO 1992: Page 86 Section R-503.4 & Figure R-503.4
El -9
EXHIBIT
All-STATV INTERNATIONAL
OAN
z
kuOunt of
x
t h
DEPARTMENT OF ENGINEERING AND INSPECTIONS
TB
DIRECTOR. ARNOLD COVEY
ASSISTANT UlAEGTOR, GBORCE W, SIMPSON, Ili, P.C.
NOTICE OF VIOLATION
DATE ISSUED: 14/12/95
ISSUED TO: Mr. Reggie Knighton
Knighton Construction Service
3662 Old Catawba Road
-Salem, VA 24153
VROJECT ADDRESS: 7730 Old Mill Forest Drive
Roanoke County, Virginia
Building Permit No. 92-4713
This is in reference to our letter dated September 20, 1995, regarding
violations of the Uniform Statewide Building Code noted at 7730 Old Mill
Forest Drive. We have received no response from your office. The building
permit was obtained by your company on August 18, 1992, and a Certificate of
Occupancy was issued for the residence on August 12, 1993. Therefore, the
1990 edition of the Uniform Statewide Building Code and the 1989 edition of
the CABO I and II Family Dwelling Code are applicable to this structure. The
following is a liar of violations for which we have received no
correspondence or information from your office.
1. The distance from the bottom of the footing to the surface of the grade
is not. 24" in all areas as required by Section R-343.
2. 'There is no evidence of a vapor barrier installed under the slab as
required by Section R-603.2.2.
3. Control joints are not provided in the'slabas required by Section R-
603.1. The exception to Section R-603.1. is not met since there is no
evidence of welded wire mesh as required.
4. Final grade is above the top of the foundation wall in violation of
Section R-304.2. Where masonry veneer is used the foundation wall shall
extend a minimum of 4* above the finished grade in accordance with the
exception to this section.
If we have not heard from your company by October 2D, 3.995, we will -be
required to seek legal counsel regarding the violations listed in accordance
with Section 112.3 of the Uniform Statewide Building Code.
P.O. SOX -29800 + ROANOKE. VIRGINIA 24018 • (540) 772-2090 + FAX NO. (540) 772-2108
® P U4d cn R0cyded Paper
EXHIBIT
F
ALL -STATE' INTERNATIONAL
Adrian R. & Mary Ottaway
October 12, 1995
Page 2
3. This office does not have the authority to iegulate the
contractor debris left in the backfill: However, you may
wish to contact the Department of Environmental Quality
to determine the regulations regarding this issue and
proper disposal of waste. The Department of
Environmental Quality does have an office in the Roanoke
Valley with numerous consultants available to provide
assistance in this azea.
We appreciate the additional information provided with regard
to the status of this residence. Upon receipt of additional
correspondence from Mr. Knighton or upcn expiration of the dates
listed in our correspondence to him, we will consult with the
Commonwealth Attorney to determine whether he can pursue
prosecution based on the violations we have observed. Mr. Burkart
may contact you at that time to assist him in making the
determination.
If you have any
information regarding
myself or Jimmy Bowles
ae
questions or we can provide any further
the above, please do not hesitate to contact
at 772-2065.
Sincerely,
Elaine S. Gall
Building Commissioner
pc: Arnold Covey, Engineering & znspections
Gardner Smith, Department of Development Services
Jimmy Bowles, Engineering & inspections
File
.t ax of
DEPARTMENT OF ENGINEERING AND INSPECT ONS
e
DIRECTOR, ARNOLD COVEY
ASSISTANT DIRECTOR. GCOnaR W. SIMPSON. Ill. P.6.
October 12, 1995
Adrian R. & Mary Ottaway
7730 Old Mill Forest Drive.
Roanoke, VA 24018
Re: 7730 old Mill Forest Drive
Roatoke County,!Virginia
Building Permit No. 92-47-13
Dear Mr. & Mrs. Ottaway:
This is to confirm receipt of your letter dated October 2,
1995. Attached you will note our correspondence to Mr. Knighton
regarding the violations that we can legally document for your
home. Three items listed in your letter cannot be listed as
violations by our office. They are listed below with the reason
why they cannot be noted as violations following the individual
items.
I. I have contacted the Department of Housing and Community
Development regarding the requirement for foundation
drainage in the front of the house. it is their
interpretation that this is not a violation of the CABO
I and 11 Family Dwelling Code because the floor slab is
poured above grade. Foundation drainage is not normally
required for a slab on grade situation.
2. We were unable to observe the weep hole violation since
weep holes have been installed at this time -and cannot
cite Mr. -Knighton with this violation. We can verify
that weep holes are required by Section R-503.4 and
Figure R-503.4 of the 1989 edition of the CABO i and 11
Family Dwelling Code. You may wish to provide
dodumentation showing that the weep holes were installed
by you or someone other than Knighton Construction
Service for use in subsequent legal action.
P.O. BOX 29800 • ROANOKE. VIRGINIA 24018 - (SAQ) 772.2480 • FAX NO. (540) 772.2108
0 PiWoa on rlseyo:W PmW
,4r..Reggie Knighton
Qctiober •12, 1395
r� Page 2
If you have any questions regarding the violations listed above, do not
hesitate to contact myself or Jimmy Bowles at 772-2065.
sincerely,
.Elaine B. Call
Building Commissioner
ae
pc: Arnold Covey, Engineering & Inspections
Gardner Smith, Department of Development Services
jimmy Bowles, Engineering & Inspections
Adrian & mary,:.ottaway, Residentis
n
TOTAL P.07
A-051397-10
ACTION #
ITEM NUMBER 4�5— 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Preliminary approval of citizens' requests to file a complaint with
F.C.C. to review increase in cable programming services (C.P.S.) rates
of Cox Communications Roanoke, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Cox Communications Roanoke, Inc. has announced increases in their rates for cable
customers for both basic cable service and for the C.P.S. tier of cable services effective
March 1, 1997. A cable customer has 90 days from the effective date of an increase in
cable rates to file a complaint regarding C.P.S. rates with the franchising authority. The
franchising authority must receive such complaints from at least two customers before it
may file a request with the F.C.C. to review an increase in C.P.S. rates. The County has
recently received an opinion from its outside legal counsel for cable television issues that
the simultaneous rate increase for the basic cable service tier by this cable operator was
within the range permitted by F.C.C. regulations.
SUMMARY OF INFORMATION:
Roanoke County has received complaints from twelve (12) citizens requesting a
review of the announced intentions of Cox Communications Roanoke, Inc. to increase the
rates for its C.P.S. effective March 1, 1997. Roanoke County, as the franchising authority,
must now make an initial determination that not more than 90 days have elapsed from the
date the rate increase went into effect until the subscriber complaints were received and
that such rate increase pertains to the C.P.S. tier. Both of these criteria appear to be
satisfied. If Roanoke County intends to submit a complaint to the F.C.C., it must first send
a written notice, including a draft FCC Form 329, to Cox Communications Roanoke, Inc.
to inform them that a complaint is pending. The cable operator then must be permitted
at least 30 days to file a response with the County. Roanoke County has 180 days from
the effective date of the rate increase in question to file the FCC Form 329, along with any
response from the cable operator, with the F.C.C.
With the authorization of the Board of Supervisors, the County Attorney's office will
prepare a draft Form 329, and forward it by certified mail to Cox Communications
Roanoke, Inc. for their response within 45 days. Once this response is received, or the 45
days has elapsed, this matter will be placed on the Board's agenda for final action upon
whether to file the Form 329, and any response from the cable operator, with the F.C.C.
FISCAL IMPACT:
None.
ALTERNATIVES:
Authorize the County Attorney to draft a Form 329, and to send to Cox
Communications Roanoke Inc., by certified mail, requesting a response within
45 days.
2. Decline to file a rate complaint on the C.P.S. tier, Form 329, with the F.C.C.
and rely upon the review of rates previously conducted on behalf of the
County of basic cable service rates by outside legal counsel.
STAFF RECOMMENDATION:
Staff recommends Alternative # 1.
Respectfully submitted,
County Attorney
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Lee B. Eddy motion to No Yes Abs.
Denied ( ) approve sending draft form 329 Eddy x
Received ( ) to Cox Harrison _x
Referred ( ) Johnson _
To ( ) Minnix x
Nickens _x _
cc: File
Joseph B. Obenshain, Senior Assistant County Attorney
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 1997
RESOLUTION 051397-11 APPROVING THE FISCAL YEAR 1997-98
BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE
COUNTY, VIRGINIA
WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget for
educational purposes; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for Fiscal Year 1997-98 for
the educational purposes of the County School Board for Roanoke County, Virginia, as
follows:
2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
1
FY 1996-97
FY 1997-98
FUND
School Operating Fund
$79,912,607
$83,928,863
Cafeteria Fund
3,017,000
3,195,000
Grants Fund
1,498,253
1,661,603
Textbook Fund
814,526
914,822
TOTAL
$85,242,386
$89,700,288
2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
1
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Dr. Deanna Gordon, School Superintendent
Diane D. Hyatt, Finance Director
W. Brent Robertson, Budget Director
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN-
TER ON TUESDAY, MAY 13, 1997
RESOLUTION 051397-12 ADOPTING A CAPITAL IMPROVEMENTS
PROGRAM FOR FY 1998-2002 FOR ROANOKE COUNTY
WHEREAS, the County Administration has developed a capital improvements
program to be used as a management and budget tool to assist County staff and the Board
of Supervisors in addressing the capital needs of our community; and
WHEREAS, the Board of Supervisors has held several work sessions with County
staff on this capital improvements program; and
WHEREAS, a public hearing on the adoption of this capital improvements program
was held on April 22. 1997 to secure the comments of the citizens after publication of
notice as required by law.
NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County capital improvements program for FY 1998-2002 is hereby
adopted and approved.
2. That this capital improvements program shall not be considered a portion of
the Roanoke County Comprehensive Plan.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: Supervisor Eddy
1
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 1997
RESOLUTION 051397-13 APPROVING THE FISCAL YEAR
1997-98 BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.160 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.1-162 of the State Code, and the public hearing as required
thereon was held on April 22, 1997.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for Fiscal Year 1997-98 for
Roanoke County, Virginia, as follows:
County of Roanoke
Budget Adoption
1 13
FY 1997-98
Adopted
FY 1997-98
Revenue Estimates
General Fund:
General Government:
General Property Taxes
$ 67,920,870
Other Local Taxes
20,608,000
Permits, Fees & Licenses
691,000
Fines and Forfeitures
500,000
Charges for Services
269,000
Commonwealth
6,054,308
Federal
1,827,873
Other
1,393,718
Total General Government
$ 99,264,769
Youth Haven 11
427,646
Law Library
41,980
Recreation Fee Class
726,369
Comprehensive Services
1,451,110
Internal Services
1,768,837
Garage II
283,794
Total General Fund
103,964,505
Debt Service Fund
9,408,677
Capital Projects Fund
2,634,500
Internal Service Fund
880,826
Water Fund
11,190,011
Beginning Balance
299,450
11,489,461
Sewer Fund
6,962,712
School Operating Fund
83,928,863
School Cafeteria Fund
3,195,000
School Grants Fund
1,661,603
School Textbook Fund
914,822
Total Revenues All Funds
225,040,969
Less: Transfers
(64,911,614)
Total Net of Transfers
$ 160,129,355
05/09/97 11:03 AM budget\proposed\adopt98.wk4
County of Roanoke
Budget Adoption
FY 1997-98
Proposed Expenditures
General Fund:
General Government:
General Administration
Constitutional Officers
Judicial Administration
Management Services
Public Safety
Community Services
Human Services
Non -Departmental
Transfers to School Operating Fund
Transfers to Debt Service Fund
Transfer to Internal Services
Transfer to Comprehensive Services
Transfer to Capital
Other
General Government
Youth Haven II
Law Library
Recreation Fee Class
Comprehensive Services Act
Internal Services
Garage II
Total General Fund
Debt Service Fund
Capital Projects Fund
Internal Service Fund
Water Fund
Sewer Fund
Unappropriated Balance
School Operating Fund
School Cafeteria Fund
School Grants Fund
School Textbook Fund
Total Expenditures All Funds
Less: Transfers
Total Net of Transfers
05/09/97 11:03 AM budget\proposed\adopt98.wk4
Adopted
FY 1997-98
$ 2,256,866
6,413,215
530,095
1,936,202
11,099,744
8,247,044
9,441,365
3,166,537
45,517,498
6,193,037
880,826
654,840
2,634,500
293,000
99,264,769
427,646
41,980
726,369
1,451,110
1,768,837
283,794
103,964,505
9,408,677
2,634,500
880,826
11.489,461
5,684,703
1,278,009
6,962,712
83,928,863
3,195,000
1,661,603
914,822
225,040,969
(64,911;614)
$ 160,129,355
County of Roanoke
Budget Adoption
FY 1997-98
Adopted
FY 1997-98
In addition to the above revenues and expenditures, the following beginning balances will
be appropriated to the Unappropriated Balances of the respective funds:
General Fund
Capital Projects Fund
Water Fund
Sewer Fund
05/09/97 11:03 AM budget\proposed\adopt98.wk4
$ 9,500,000
$ 1,000,000
$ 1,883,446
$ 2,789,689
2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
CC: File
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
Joseph Sgroi, Director, Human Resources
John M. Chambliss, Jr., Assistant Administrator
Don C. Myers, Assistant Administrator
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 1997
RESOLUTION 051397-14 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM K CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for May
13, 1997 designated as Item K - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 13, inclusive, as follows:
1. Approval of Minutes - March 25, 1997
2. Appropriation of state funds for public assistance for the
Department of Social Services.
3. Acceptance and appropriation of grant from Roanoke Valley
Resource Authority for recycling program.
4. Acceptance of water facilities serving Wayburn Drive Extension.
5. Acceptance of water and sewer facilities serving Summerfield,
Section III.
6. Acceptance of water and sanitary sewer facilities serving
Summerfield, Section IV.
7. Request from School Board for appropriation of $7,250 grant to
the School Grant Fund for Artists -in -Education residency program.
8. Appropriation of funds for additional position and office equipment
for the Clerk of Circuit Court funded by the State Compensation
Board.
9. Request for Acceptance of Kellington Court and a portion of
Bloomfield Avenue into the Virginia Department of Transportation
Secondary System.
10. Acceptance of a portion of Warwood Drive into the Virginia
Department of Transportation Secondary System.
11. Donation of a public access trail and greenway easement from
Cresthill Drive to Garst Mill Park by James O. Roberson.
12. Donation of a sanitary sewer easement from the Trustees of Saint
John Evangelical Lutheran Church and conveyance of easement
rights by John A. Moses.
13. Request to the Planning Commission to evaluate the Zoning
Ordinance as it relates to restriction on front yard fences in R-1
zoning.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File Paul M. Mahoney, County Attorney
Betty R. McCrary, Dir., Social Services Pete Haislip, Dir., Parks & Recreation
John M. Chambliss, Assistant Administrator
Diane D. Hyatt, Dir., Finance
William J. Rand, III, Dir., General Services
Gary Robertson, Dir., Utility
Arnold Covey, Dir., Eng & Inspections
Garland R. Life, Dir. of Instruction, Schools
Dr. Deanna Gordon, School Superintendent
Terrance L. Harrington, Dir., Plan & Zoning
Vickie L. Huffman, Assistant County Attorney
W. Brent Robertson, Budget Manager
Steven A. McGraw, Clerk of Circuit Court
Joe Sgroi, Dir., Human Resources
A -051397-14.a
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Request to Appropriate Monies for Public
Assistance for the Department of Social Services
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Throughout the year, the Department of Social
Services receives additional appropriations for public assistance
and service delivery. These funds are required to provide
continuing services and to avoid any interruption of service to the
customer. The State has made available $7,000 additional funding
for Aid for Families with Dependent Children - Foster Care. The
Department of Social Services cannot access these state funds until
the County has appropriated the same. The Board of Supervisors is
requested to appropriate $7,000 to the Social Services expenditure
budget for Public Assistance and to appropriate the related
revenues from the State.
The State has also appropriated additional funds in other programs.
We are not requesting those funds at this time because we do not
anticipate we will require the total amount the State has
appropriated. We will review the budget after the third quarter
and may need to request additional appropriations in the FY 96-97
County budget for increased services.
FISCAL IMPACT: None. The total amount for the additional funding
is 100% reimbursable by the State Department of Social Services.
K-- a
STAFF RECOMMENDATION: Staff recommends appropriation of $7,000 to
the Social Services Budget for Aid to Families with Dependent
Children - Foster Care.
R spectf lly s b fitted,
C
Betty A. McCrary, Ph.
Director of Social Services
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approv by,
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickens to
approve
VOTE
No Yes Abs.
Eddy x
Harrison x_
Johnson x
Minnix x
Nickens x
cc: File
Betty R. McCrary, Director, Social Services
John M. Chambliss, Assistant Administrator
Diane D. Hyatt, Director, Finance
A -051397-14.b
ACTION NO.
ITEM NUMBER
tle—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Request Authorization to Reimburse General
Services Budget for Recycling Expenses with
RVRA Landfill Grant
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND•
The Roanoke Valley Resource Authority (RVRA) currently has a grant
program under which they reimburse all participating localities for
recycling expenses on a 65/35 basis. The eligible expenses
include, but are not limited to, public education, personnel costs,
equipment operation costs, processing costs and any capital
expenditures. These costs can be incurred for any recycling
activity, such as curbside collection, bagged leaf collection and
Christmas tree collection.
SUMMARY OF INFORMATION:
During fiscal year 1996-97, Roanoke County received a reimbursement
of $9,051.00. These funds were a reimbursement for personnel costs
incurred from the curbside collection of recyclables and from leaf
collection/processing during the 1996-97 fiscal year. The
reimbursement also covers public education and equipment costs from
the same activities. The RVRA has terminated this program, and
this is the last grant from the Authority.
FISCAL IMPACT•
STAFF RECOMMENDATION:
Staff requests that the grant funds be appropriated to the Solid
Waste Division budget to reimburse incurred recycling costs.
-1-
Respectfully submit ,
William J. Rand, III
Director of General Services
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc:
'A ,f
Approved by,
-4�194r,
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C Nickens
to approve
Nickens
File
William J. Rand, III, Director, General Services
Diane D. Hyatt, Director, Finance
-2-
VOTE
No Yes Abs.
Eddy
x
Harrison
x
Johnson
x
Minnix
x
Nickens
File
William J. Rand, III, Director, General Services
Diane D. Hyatt, Director, Finance
-2-
A -051397-14.c
ACTION #
ITEM NUMBER X—V
AT
A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
SUBJECT: Acceptance of Water Facilities Serving Wayburn Drive Extension
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
:
The Developers of Wayburn Drive Water Line Extension, Mr. & Mrs. Russell B. Knouff, have
requested that Roanoke County accept the Deed conveying the water facilities serving the
subdivision along with all necessary easements.
The water facilities are installed, as shown on plans prepared by Brightwaters Engineering entitled
Wayburn Drive Extension, dated March 11, 1991, which are on file in the County Engineering
Department. The water facility construction meets the specifications and the plans approved by the
County.
FISCAL IMPACT:
The value of the water line construction is $3,850.00.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water facilities serving the Wayburn
Drive Extension along with all necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
APPROVED:
d2,rzw KOVV
Elmer C. Hodge
County Administrator
I�
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abs.
Denied ( ) approve Eddy
Received ( ) Harrison _x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering& Inspections
DEED OF EASEMENT AND ASSIGNMENT
THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 26th day of
S
October, 19 d, by and between: Mr. & Mrs, Russell B. Knouff hereinafter
referred to as the "Developer "party of the first part; the BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of
the second part; and ELMER C. HODGE, County Administrator of Roanoke County,
VIRGINIA, party of the third part.
W I T N E S S E T H:
THAT FOR AND IN CONSIDERATION of the mutual benefits to arrri;e the
Developer does hereby GRANT, CONVEY ASSIGN AND TRANSFER, With the covenants of
GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer
lines, Vali/es, fittings, laterals, connections, storage facilities, sources of
water supply, n_hnS; manholes and any
and all other cn`iinmant and aRnurtenancas
thereunto, in and to the water and./or sewer systems in the streets avenues and
publ is ut-i 1 ity water and/or sewer easement areas that have been or may hereafter
he instal led by the. Developer, along with the right, to perpetually use end occupy
the easements in which the Same may he located all of which is more partiri;larly
shown and described and designated as follows, to wit:
As shown on the plan entitled Wayburn Drive Extension
dated March 11 , 1991 made by Brinhtwaters Engineering and
on file in the Roanoke County Engineering Department.
Pane 1 of B
Page
Em
The Developer does hereby covenant and warrant that it will be responsible
for the proper installation and construction of the said grater and/or sewer
i
systems including repair of surface areas affected by settlement of utility
trenches for a period of one (1) year after data of acceptance by the Board and
will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party
ni= the third part, hereby joins in the execution of this instrument to signify
the acceptance of this conveyance pursuant to RecolUtinn No.
adopted by the Board of SuPervienrS of Roanoke County, Virginia
WITNESS THE FOLLOWING signatures and seals:
/Developer:
✓ B y :
s:
State of: lfirnlnia
County of•p�,yG"fLo_ to ,fit
i 7
Bv:
The foregoing deed was acknowledged before me this:
day ofs
Duly authorized officer Title
oT behalf of
i` My Commission expires: v V_'L0 /91
Pge —2 of 3
Approved as to form:
County Attorney
State of:
County/City of:
M
County Administrator of Roanoke
County, Virginia,
By
Elmer C. Hodge
to Wit:
The foregoing deed Was acknowledged before me this:
day of , 19 ,
by Elmer. C. Hodge, County Administrator, on behalf of the Board of Supervisors
Of
Roanoke R.an._,ka County,County,Virginia.lrgini.
Notary Public
My Commission expires:
Revised 10/16/90
Page 3 of 3
R
--�; L��� �•. ��` �s CZE' Y..� -5< s,v
s 5 scan%EO= p
1 E3tu.r
a T�G.SA� 0 ti �..Orvace
wc5'viev
��� � _ .'`BVI CINI T Y .NIAP• � � _� - ~. jejjt
0�
NOTE — warBURN DR.
15 NOT 4 T14R000H .G
STREET 76 3
-12
u
.z D�
�ar`da
ROANOKE COUNTY
ENGINEERING & ACCEPTANCE OF A WATER LINE EXTENSION
INSPECTIONS DEPARTMENT SERVING WAYBURN DRIVE
A -051397-14.d
ACTION
ITEM NUMBER '"-'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
SUBJECT: Acceptance of Water and Sewer Facilities Serving Summerfield, Section III
COUNTY ADMINISTRATOR'S COMMENTS: ao
SUMMARY OF INFORMATION:
The Developers of Summerfield, Section III, Fralin & Waldron, Inc., have requested that Roanoke
County accept the Deed conveying the water and sewer facilities serving the subdivision along with
all necessary easements.
The water and sewer are installed, as shown on plans prepared by Robert G. Cantley, Inc. entitled
Summerfield, Section III, which are on file in the County Engineering Department. The water and
sewer facility construction meets the specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $53,800 and $31,654 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sewer facilities serving the
Summerfield, Section III subdivision along with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Robe son, P.E.
Utility Director
l jbg • D•
64"Ofur'
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abs.
Denied ( ) approve Eddy
Received ( ) Harrison x_
Referred ( ) Johnson_
To ( ) Minnix_
Nickens_
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering& Inspections
THIS CHATTEL DEED, made this 15th
I=
day of April , 1997 by and between:
Fralin & Waldron. Inc. , hereinafter referred to as the "Developer," party of the first part; and
the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns,
hereinafter referred to as the 'Board," party of the second part.
:WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
As shown on the plan entitled Summerfield -- Section III , made by Robert G. Cantley.
Inc. , and on file in the Roanoke County Engineering Department.
Page 1 of 3
K-5
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
Developer
By:
As:
day of
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
19
WITNESS THE FOLLOWING signatures and seals:
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was knowledged before me this:
day of 19
By: C�� %��'�' `�� and Uicv� u
Duly authorized officer Title
on behalf of
Notary Public U
My Commission expires:
Page 2 of 3
Approved as to form: Board of Supervisors of Roanoke County, Virginia
By
County Attorney Elmer C. Hodge
County Administrator
State of: Virginia
County/City of. Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
EAL)
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 3 of 3
v?
ROANOKE COUNTY WATER AND SEWER FACILITIES SERVING SUMERFIELD SECTION 3
UTILITY
DEPARTMENT
A -051397-14.e
ACTION #-
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Summerfield, Section IV
COUNTY ADMINISTRATOR'S COMMENTS:10�
�'+C
u
SUMMARY OF INFORMATION:
The Developers of Summerfield, Section IV, Fralin & Waldron, Inc., have requested that Roanoke
County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision
along with all necessary easements.
The water and sewer facilities are installed, as shown on plans prepared by Robert G. Cantley, Inc.
entitled Summerfield, Section IV, which are on file in the County Engineering Department. The
water and sanitary sewer facility construction meets the specifications and the plans approved by the
County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $42,800 and $ 40,000 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving
the Summerfield, Section IV subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Rob rtson, P.E.
Utility Director
"...�0Iij2111
CCS' A�;v
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abs.
Denied ( ) approve Eddy
Received ( ) Harrison x._
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering& Inspections
THIS CHATTEL DEED, made this 1 5thday of April, 19 97by and between:
Fralin & Waldron. Inc. , hereinafter referred to as the "Developer," party of the first part; and
the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns,
hereinafter referred to as the 'Board," parry of the second part.
:WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
As shown on the plan entitled Summerfield -- Section IV , made by Robert G.
Cantley, Inc. , and on file in the Roanoke County Engineering Department.
Page 1 of 3
I�
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
Developer:
By:
As:
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
day of , 19
WITNESS THE FOLLOWING signatures and seals:
State of. Virginia
County/City of. Roanoke , to wit:
The foregoing instrument wap -acknowledged before me this:
owl day of , 19
By: 0fie, J �,Q� V4, -+vat and
Duly authorized officer \ Title
on behalf of
Not,*v Public
My Commission expires: 9' &0- 9 r/
Page 2 of 3
Approved as to form: Board of Supervisors of Roanoke County, Virginia
By
County Attorney Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
EAL)
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 3 of 3
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ROANOKE COUNTY WATER AND SEWER FACILITIES SERVING SUNLNIERFIELD SECTION 4
UTILITY
DEPARTMENT
J
A -051397-14.f
ACTION #
ITEM NUMBER r
MEETING DATE: May 6, 1997
AGENDA ITEM: Request for Appropriation to the School Grant Fund.
COUNTY ADMINISTRATOR'S COMMENTS: Azv� 7��
BACKGROUND: The Virginia Commission of the Arts awarded Roanoke County Schools
$7250 as a matching grant for an Artists -in -Education Residency program for secondary
schools. Michelle Patterson, a writer who is on the Virginia Commission of the Arts Artists -in -
Education Roster for Creative Writings, will work in the secondary schools.
SUMMARY OF INFORMATION: Michelle Patterson, a professional writer, will teach
creative writing in the secondary schools during the 1996-97 school year. Students will write
pieces throughout the year and perform at the public reading in May '97.
FISCAL IMPACT: None. The additional $7250 required for the grant is provided in the
currents year's schools budget.
STAFF RECOMMENDATION: Staff recommends appropriation of the $7250 to the School
Grant Fund.
,?. i", , 1 �2 C z �
Director of tlYstruction
Roanoke County Schools
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
aI
xt'l Aviv
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickens to
approve
VOTE
No Yes Abs.
Eddy _ x
Harrison _x
Johnson x
Minnix x
Nickens x
cc: File
Garland R. Life, -Director of Instruction, Schools
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
A -051397-14.g
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
TMG DAA May 13, 1997
AGENDA ITEM: Appropriation of Compensation Board reimbursement for additional position and
capital purchase for the Clerk of Circuit Court's Office.
SUMMAMOF J.QRMATIQN• During the course of a fiscal year, the Compensation Board
reimburses localities for specific expenses relating to the operations of the Constitutional Officers.
Reimbursable expenses include salaries, fringe benefits, certain operational costs, and limited capital
expenditures. Two additional items have been funded by the Comp Board for the Clerk of Circuit Court
that are not included in the original budget appropriation. These items are as follows:
1. At the beginning of the current fiscal year (FY96-97), the Compensation Board approved an
additional Deputy Clerk I position. This notification was dated (June 28, 1996) and received after
the second reading of the Appropriation Ordinance; therefore, was not included in the FY96-97
adopted budget. The state reimbursable cost of this position is $17,172. This additional position
will also be added to the classification plan in the Clerk of Circuit Court's office.
2. Near the conclusion of some fiscal years Compensation Board budgets are not depleted and, upon
request of the Constitutional Officer, may be reallocated to cover previously unbudgeted items. The
Clerk of the Circuit Court has requested this reallocation of funds from the Compensation Board
for the purchase of a replacement fax machine. The Comp Board has approved this request (copy
of approval attached) and the reimbursable cost is $1,070.
FISCAL I.ACT: No fiscal impact. Approval of this request will increase revenue and expenditure
budgets by equal amounts as follows:
Additional Approved Position -Personnel $17,172
Additional Office Equipment -Operating 1,070
Total $18,242
WboardW-23-96.ccc
STAERECOMMENDATION: Staff recommends an appropriation adjustment to increase revenues
from the state for Compensation Board reimbursement by $18,242 and to increase the Clerk of Circuit
Court's budget by $18,242.
Respectfully submitted,
W. Brent Robertson
Budget Manager
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
Approved by,
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickens to
approve
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
Steven A. McGraw, Clerk of Circuit Court
Joe Sgroi, Director, Human Resources
m:lboard\7-23-96.ccc
VOTE
No Yes Abs.
Eddy
Harrison _x_
Johnson x
Minnix x
Nickens x
I'
M1
JUNE R. FUNKHOUSER 77
CHAIRMAN
DANNY M. PAYNE
W. J. KUCHARSKI
EX -OFFICIO MEMBERS COMMONWEALTH EALTH ,o f VIRCiINIA
COMPENSATION BOARD
P. 0. BOX 710
RICHMOND, VIRGINIA 23218-0710
June 28, 1996
The Honorable Steven A. McGraw, Sr.
Clerk, Circuit Court
County of Roanoke
P. 0. Box 1126
Salem, VA 24155-1126
Dear Mr. McGraw:
BRUCE W. HAYNES
EXECUTIVE SECRE'APv
JAMES W. MATTHEWS
ASSIS'ANT EXECJTIVE SEC=_TAP'+
This is in response to your request dated June 19, 1996, and to inform you of Compensation
Board action taken on June 27, 1996.
The Board approved your request for FY97 budget reconsideration as follows:
Transfer of $14,372 from the Temporary Salary line item of your FY97 budget to
Permanent Salaries, and
Transfer of $2800 from Office Expenses to the new permanent position #22,
Microfilm Technician @ $14,372 and reclassification of this position to DCI @
$17,172, effective July 1, 1996, and
Transfer of funds totaling $14,000 from your base Office Expense budget to the
Temporary Employee budget.
Sincerely,
June R. Funkhouser, Chairman
Bruce W. Haynes �J
Executive Secretary
Copy to: Governing Body
Charlene M. Rollins. Senior Fiscal Technician, Circuit Court Clerks Program
James W. Matthews, Assistant Executive Secretary -
Auditor of Public Accounts
h:lwndocslcccactn.696
kmi-6/23/96
FAX (804) 371-0235 ADMINISTRATION (804) 786-0786 (V/TDD) (804) 796-0786
': ice•_- •:•
JUNE R. FUNKHOUSER
CHUA4µ
OANNY M. PAYNE
W. J. KUCHARSKI
Ex•OFFICIp UFUSEAS
L-
BRUCE W HAYNES
JAMES W MAT-HE'-,VS
-55.5'�N7 E�'EC:: • n; rr_'=,-:oma
COMI-IyI0,NT- F� LTH of VIRCINLA
COMPENSATION BOARD
R O. BOX 710
RICHMOND. VIRGINIA 23218-0710
Date: April 3, 1997
To: Circuit Court Clerk Addressed
CD: Shelby Marshall, President, Circuit Court Clerks' Ass dation
From: Bruce W. Haynes, Executive Secretary
RE Fax Machines
The Compensation Board has approved your request for a fax machine. The maximum amount the
Compensation Board can ap
prove is the cost of the machine less the rascal stress actor. If the machine costs
more that 51500, then the Compensation Board will reimburse S1500, less the fiscal stress factor. The fiscal
stress factor is unique to each city and county, and may be found on page 67 of your operating manual.
Example: 1 - The ax machine you pian to purchase cost S800. The rascal stress factor should be applied to this
amount The Compensation Board will reimburse 53668.40; your locality will pay the remaining S131.60.
Locality
Fax Machine Cost X
Stress Factor
= Amount Reimbursed
Accomac,c
53300
83.55%
5668.40
Example: 2- The fax machine you pian to purchase cost 52000. The Compensation Board will fund a maximum
of $1500, therefore the fiscal stress actor should be applied to this amount (S1500),The Compensation Board
grill reimbu, �a S1253.115, your local;;' :vi?; pay e •'rain 500 = S746.75.
r �,nc �24G.'S S
Locality Fax Machine Cost Maximum Reimbursable X Stress Factor = Amount Reimbursable
Accomac;< S2000
S1500
83.55% S 1,253.25
Example: 3- You applied the stress `cc-cr to the c st of the fax & requested the Stressed amount.
Lecanlity Stress factor aeolied to the cost of the :=x machine
.-mount Reimcursab!e
Accomac:< Saco
- OVER -
53ac0
=4X 1120-4) 371-0235
AGMIfJiST-
-ATIQN (8C=)
2�nsbK'a�}ztt?r.---�-rs:r..aa'F"y-ac;..- r 4t`S .t.,-^�•r+5 ... � :�.,_.. -.. _. �.. -., '_ .. •__ .I9
a N VrAppendix 13
ate Reimbursement Profile for Equipment Acquisitions by Constitutional Officers, FY1996-97 .
i
State
} Stateto
^ Reimbursement Reimbursement-.'
Rate Rate
Locality ' '" `" FY1996-97 Locality FY1996-97
Accomack
- 83.55%
Powhatan County
62.76%
County..
Albemarle
62.63%
Prince Edward
80.86%
County_
County
Allegany
77.72%
Prince George
71.19%
County
County
Amelia County
75.96%
Prince William
65.92%
County
Amherst County
74.97%
Pulaski Countv
78.09%
Appomattox
81.01%
Rappahannock
56.95%
County
County
Arlington
57.76%
Richmond County
73.85%
County
Augusta County
69.04%
Roanoke County
71.37%
Bath County
30.00%
Rockbridge County
78.48%
Bedford County
65.19%
Rockingham County
74.32%
Bland County,
77.28%
Russell County
79.89%
Botetourt
- 68.34%
Scott County
76.76%
County
Brunswick
82.68%
Shenandoah County
75.64%
County
Buchanan
86.88%
Smyth County
81.06%
County
67
�0
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 13TH DAY OF MAY 1997, ADOPTED THE FOLLOWING:
RESOLUTION 051397-14.1h REQUESTING ACCEPTANCE OF KELLINGTON
COURT AND A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision _Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Nickens
Seconded By: None Required
Yeas: Supervisors Eddy, Harrison, Minnix, Nickens, Johnson
Nays: None
Absent: None
A Copy Teste:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
M. File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1) Bloomfield Avenue - From the intersection with Summerfield
Drive to the intersection with Kellington Court.
2) Kellington Court - From the intersection with Bloomfield
Avenue to its cul-de-sac.
LENGTH: (1) 0.13 MILES (2) 0.03 MILES
RIGHT OF WAY: (1) 50 FEET (2) 50 FEET
ROADWAY WIDTH: (1) 30 FEET (2) 30 FEET
SERVICE: (1) 15 HOMES (2) 4 HOMES
ROANOKE COUNTY
ENGINEERING & SUMMERFIELD, SECTION 2
INSPECTIONS DEPARTMENT SUMMERFEILD, SECTION 3
7' :.. ,
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 13TH DAY OF MAY 1997, ADOPTED THE FOLLOWING:
RESOLUTION 051397-14.i REQUESTING ACCEPTANCE OF A PORTION OF
WARWOOD DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Nickens
Seconded By: None -Re quired
Yeas: Supervisors Ed jy, Harrison Minnix Nickens Johnson
Nays: None
Absent: None
cc: File
A Copy Teste:
A/.
Mary H. Allen, CMC
Clerk to the Board of Supervisors
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
NORTH
ROANOKE COUNTY
ENGINEERING &
INSPECTIONS DEPARTMENT
BEAR RIDGE, SECTION 2
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1)
Warwood Drive - from the
end of Va.
State Route
1336
(Warwood
Drive) to its cul-de-sac.
LENGTH: 0.08
MILES
RIGHT OF WAY: 50
FEET
ROADWAY WIDTH: 30
FEET
SERVICE: 3
HOMES
ROANOKE COUNTY
ENGINEERING &
INSPECTIONS DEPARTMENT
BEAR RIDGE, SECTION 2
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A -051397-14.j
ACTION NO.
'�� I /
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Donation of a New Public Access Trail and Greenway Easement from
Cresthill Drive to Garst Mill Park by James O. Roberson to the Board
of Supervisors of Roanoke County and Authorization to Execute
Necessary Documents
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of a new public access trail and
greenway easement to the Board of Supervisors for public access purposes from Cresthill
Drive to Garst Mill Park in the Windsor Hills Magisterial District of the County of Roanoke:
(a) Donation of a new public access trail and greenway easement, consisting of
60,567 square feet, from James O. Roberson (Deed Book 1293, page 623)
(Tax Map No. 76.12-2-69) shown and designated as "NEW PUBLIC ACCESS
TRAIL AND GREENWAY EASEMENT' on a plat prepared by TPP&S,
Engineers -Surveyors -Planners, dated May 14, 1996, a copy of which is
attached hereto.
(b) Authorize the County Administrator or his designee to execute such
documents as may be necessary to accomplish this transaction, including
applying to the Commonwealth of Virginia Department of Transportation for
a land use permit.
The location and dimensions of this property have been reviewed and approved by
County staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of the easement and authorization for County
Administrator to execute the necessary documents.
Respectfully submitted,
� cjz �' A ^f') rk , W i �' r
Paul M. Mahoney
County Attorney
----------------------------------------------------------------
ACTION
VOTE
Approved
(x) Motion by: Harry
C Nickens to
No Yes Abs.
Denied
( ) approve
Eddy_
Received
( )
Harrison_
Referred
( )
Johnson
X_
To
( )
Minnix
X
Nickens
—x
cc: File
Paul
M. Mahoney, County
Attorney
Pete
Haislip, Director,
Parks & Recreation
Arnold Covey, Director,
Engineering & Inspections
CREST HILL
BLOCK 13
SECTION 3 Z
P.B. 4, PG. 50 LOT 18
1'00 YEAR FEMA rn o
LOT 17 FLOODWAY LOT 19 o o ►
J N 72'19'00"W r*►
LOT 30.00'
30 ® N 14.15,0p41 7 O
\ G \ N
40 0'0D. 78.00' E 6
2Ln
16' E 0 —1
. 0"
o W _�
Ag 0
gfn
O •y� 10 i7S,s2" w N
9.83-
i1 r EXISTING 20' SANITARY
SEWER AND AND PUBLIC ACCESS
TRAIL, D.B. 1477, PG. 1566 ..
3 f S 11'39'24" E `
t 12 100.00' 100 YEAR FEMA
.."" Q
� S 01'39'24" E FLOOD PLAIN
13 90.00' ►
2 S 61'39'24" E NEW PUBLIC ACCESS ►
I QQ 14 40.00' TRAIL AND GREENWAY
EASEMENT
R / D 60,567 SQ. FT.
0 o rn S 28'20'36" W BOUNDED BY CORNERS
o C4 0 1 28.44 1 THRU 14 TO 1
`° 1
Z CURVE "A"
PROPERTY OF
1 L = 92.22' JAMES 0. ROBERSON aF 2� .
CH = N 63'22'10" W TAX
76.12-0623 9 g ? G. b
00 92.18' �O P
1
O�
NOTES: yTS OF D
1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE
REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MAY
EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT
SHOWN HEREON. L) FRANK B. CALDWELL, nl �
2. METES AND BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT No. 1335
A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION.
THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE
BOUNDARY SURVEY OF THE SUBJECT PROPERTIES.
Lytmosid.11
SURVEY FOR
COUNTY OF ROANOKE, PARKS
AND RECREATION DEPARTMENT
SHOWING A NEW PUBLIC ACCESS TRAIL AND GREENWAY
EASEMENT BEING CONVEYED BY
- JAMES 0. ROBERSON
WINDSOR HILLS MAGISTERIAL DISTRICT
69 ROANOKE COUNTY, VIRGINIA
lP TPP&S T. P. PARKER & SON SC
qp ENOINEERS 818 Boulevard DA
SURVEYORS PO/t OISOe HOS 39 D.
PLANNERS Salem, Virginia 24163
A -051397-14.k
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 13, 1997
AGENDA ITEM: Donation of a sanitary sewer easement from the Trustees of Saint
John Evangelical Lutheran Church, and conveyance of easement rights
by John A. Moses, to the Board of Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
irmom"W19 M�-
This consent agenda item involves acceptance of the following easement conveyed
to the Board of Supervisors for a sanitary sewer easement across the property of Saint John
Evangelical Lutheran Church in the Cave Spring Magisterial District of the County of
Roanoke:
a) Donation of a sanitary sewer easement, 15 feet in width, from the Trustees
of Saint John Evangelical Lutheran Church (Tax Map No. 86.08-3-29),
partially shown and designated as "EXISTING 15' SANITARY SEWER
EASEMENT" and "NEW 15' SAN. SEWER ESMT." on a plat prepared by
Jack G. Bess, Certified Land Surveyor, dated January 31, 1997, and partially
shown and designated as "PRIVATE 15' WATER & SANITARY SEWER
EASEMENT TO NEW LOT 2" on a Plat of Resubdivision of the Property of
William T. Bowman, et al, dated January 16, 1990, and recorded in the
Roanoke County Circuit Court Clerk's Office in Plat Book 12, page 112,
copies of which are attached hereto.
John A. Moses, owner of a tract of land designated as Roanoke County Tax
Map No. 86.08-3-28, was previously granted a non-exclusive sewer easement
by the Trustees of Saint John Evangelical Lutheran Church for the benefit of
his property. Mr. Moses has conveyed his easement tights, along with all
right, title and interest which he may have to the sewer line previously
constructed in said easement, to the Board of Supervisors.
The location and dimensions of this easement have been reviewed and approved by
the County's engineering and utility staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Respectfully submitted,
yj At, 'I
Vickie k L. Huffm
Assistant County Attorney
ACTION
Motion by: Harry C. Nickens to
approve
cc: File
Vickie L. Huffman, Assistant County
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering
Attorney
& Inspections
VOTE
No
Yes Abs.
Eddy
x
Harrison
x
Johnson
-_
Minnix
—
Nickens
x
Attorney
& Inspections
EXHIBIT "A"
S 39� 3B" 13 W ivs�
Ln
V MERRI MAN ROAD
0 1-- CVA, SEC. RTE. Mo. G13
o .30' R/W
z
LEGAL REFERENCE
P. B. 12 , PG.I 12
SURVEY FOR-
ROAT.IOKE COUI.IT`C 0ARD OF SUPERYIS02S
SNC)WING A 15' SANITARY SEWER EASEMENT
BEING CONVEYED BY ST. JC)H)-1 EVANGELICAL
ZJ�ALrN� LUTFIERAU CPURCI-1 AND JOMW A. MOSES
L
JACK G. BESS CAVE SPRING MAGISTERIAL. DISTRICT
"D, EYQR ROAMOKE COUNTY , VIRG)IIIA
ERTIFICATE No. Q SCk LE I"• 30' JANUARY 31, 19q -t
1070 AO BY '• JACK G. BESS
CERTIFIED LAND SURVEYOR
��
LAND 9J
IIti
�
\2 PROPERTY OF
Pg ST. JOHN EVANGELICAL LUTUER" CNURC-H
�F
L.OT t, S. � q Ac.
`T -AK
,••� j
No.pG.08-3-2q
1
ExISTING I`l" ����L°/
�ROIP
SEWER r•^--7`�•j' \
EASEMENT ��Q EXISTING
N
S9"/S
PB. 12, PG. 112 ��3a4" PIPE
SEWER
M
o
JOPW A. MOSES
Lo -r 2
�I { EXISTING
I
G"PIPF-
TAY No. BCn.oB 3 28
NEW -SAN
Z
(n+
0.35 ACRE
-
0 � {SEWER-EsM=r.
\M��• OL n4 •L�rrE 55'
avAp �' c
d
Ul
CLEAN OUT
140.00'
PLD
im _ 1
S 39� 3B" 13 W ivs�
Ln
V MERRI MAN ROAD
0 1-- CVA, SEC. RTE. Mo. G13
o .30' R/W
z
LEGAL REFERENCE
P. B. 12 , PG.I 12
SURVEY FOR-
ROAT.IOKE COUI.IT`C 0ARD OF SUPERYIS02S
SNC)WING A 15' SANITARY SEWER EASEMENT
BEING CONVEYED BY ST. JC)H)-1 EVANGELICAL
ZJ�ALrN� LUTFIERAU CPURCI-1 AND JOMW A. MOSES
L
JACK G. BESS CAVE SPRING MAGISTERIAL. DISTRICT
"D, EYQR ROAMOKE COUNTY , VIRG)IIIA
ERTIFICATE No. Q SCk LE I"• 30' JANUARY 31, 19q -t
1070 AO BY '• JACK G. BESS
CERTIFIED LAND SURVEYOR
��
LAND 9J
19r
EX15T. LP. �VAr'� (VA.
�`
�p 9 / / s. 99°38'/3_`_ (3O •q�NJ
�94 1 B6. Z6' 37e Z6
2 Fy N �°FsraF 'C'A /
.040 ';14.93
\6 P oa r Zg T40p
a
Nfll1 GOT
S9� `J REM.PROP.OF WILLIAM T.00NMAN ro
4R4Vec RHS' ��' n.9.719 P6. 20 /� 744 ' 06. as 71
out A. MARLIN °
a Q y } RMNAM W. MARTIN
ry dab, �, A�y6;sio,
0.,1. 440 P6. 37b
0�'},
12' 4 tZ' a
c ,LO•j �h i META4;juanlh'6 EX(4T,LP, gE51nE
FENOE P05T
Pa yq9 • X09
P6p�yh
0�
MEa�x aFyaE 1 12 ``
I i ;
.i;
ST. JOHN'S LUTHERAN CHURCH
BY WILLIAM T. BOWMAN
CORNER
REARING
DIST.
1-2
S 32°28'21" W
52.22'
2-2A
S 39`39'13" W
188.26'
i ='a
I R
N 56°39'48" W I
-- —1 `
29.1
_••moi
-'G6.19'
TOTAL ACREAGE = 0.28 ACRE
U.S. ROUTE 221 03RA]iBLETON AVENUE)
r 14238 ¢�
+y 1D SURY`�;�
Py.a767
AVRI111,
(14IW VAK1E9)
U55�
0
cy
13 - N. Z6'40.15'E. 100.1312 — N. Z9'3Z'o0 E. I0a,00' — V 32 51'
u. 7. r�vrrrE � zzi r�
d"
4�- /
P B. — PG.
tp
r,7L0�
elTE
s°
F
606ATION MAP
NO 6c416
PROPERTY TO BE CONVEYED TO
ST. JOHN'S LUTHERAN CHURCH
BY WILLIAM T. BOWMAN
CORNER
REARING
DIST.
1-2
S 32°28'21" W
52.22'
2-2A
S 39`39'13" W
188.26'
2A -2B
N 56°39'48" W I
96.59'
29.1
N 59°17'21" Z
-'G6.19'
TOTAL ACREAGE = 0.28 ACRE
68.06' 9 ^N5b°4b'39'W.
zb.la' 4cr14L
3o'a�,F (zo.I nEEo)
PLAT SHO`ANG RESUBDIVISION r° Fcoro—
P a i PG .%12 5,1C� T 7 VP
OF THE PROPERTY OF
WILLIAM T. BOWMAN &
TRUSTEES OF ST JOHN
EVANGELICAL LUTHERAN CHURCI
CREATING
H•,,,,.�,
NEW LOT 1 (5.69 AC.) &
�'''A
NEW LOT 2 (0.35 AC.)
o
� VINCENT K
.�D }Z
SITUATED ALONG
vL
°.
U.S. ROUTE 221 03RA]iBLETON AVENUE)
r 14238 ¢�
+y 1D SURY`�;�
CAVE SPRING ]MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE: 1" = 50' DATE: 16 JANUARY 1990
LUMSDEN ASSOCIATES, P.C.
ENGINEERS - SURVEYORS - PLANNERS
ROANOKE, VIRGINIA
P a i PG .%12 5,1C� T 7 VP
A_p51
397 _1 q.'1 1
ACTION NO.
ITEM NO.
OF SUPERVISORS OF ROANOKE
G OF THE BOARD OKE COUNTY ADMINAT
ISTRION
AT p� REGULAR MEETIHELD AT THE ROAN
COUN'T'Y ► VIRGINIA►
CENTER May 13► 1997
it
to evaluate
est to the Planning Com it
re
the Zoning on front yardlates to
Rem Ordinancefences*
restrictions
�e
TNT
�z
has installed
a
C roperty owner Neighborhood
• Roanoke Cou and of their PrOpe hat the materials
Recently laTl the front Y the staff neighborhood.
fence concern pr riate for the location
plywood ressed inapprOp. height and
have the fence are uiding the
residents esign
Of
restricts -he g
and the Zoning ordinancenot contain P
fen of
but does
currently, structures.
of such look at our
of front Yard
ddesign ission amendment
materials or that the Planning CO a code
has requested determine if al and justified.
Eddy to leg
Mr fence provisions aesthetics is
current fence materials and
addressing
n m�0l]A3—�� • .
Staff recommends as follows:
this item be referred to the Planning Commission
1. That to the Board.
study and report
Respectfully Submitted,
Terrance : Ha-t5-kAgton, AICP
Directq,r"of Planning and Zoning
JJ/ 2
Approved,
Elmer C. Hodg
County Administrator
-------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abs.
Denied ( ) approve Eddy X_
Received ( ) Harrison x
Referred ( ) Johnson x
To ( ) Minnix x
Nickens x
cc: File
Terrance L. Harrington, Director, Planning & Zoning
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 13, 1997
RESOLUTION 051397-15 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
an executive meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the executive meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening
the executive meeting were heard, discussed or considered by the Board of Supervisors
of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution and carried
by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session