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HomeMy WebLinkAbout5/27/1997 - Adopted Board RecordsA-052797-10 ACTION NO. ITEM NUMBER"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1997 AGENDA ITEM: Request to Approve Proposed Changes to the CORTRAN Transportation System Effective July 1, 1997 COUNTY ADMINISTRATOR'S COMMENTS-- BACKGROUND: OMMENTS: BACKGROUND: CORTRAN is the paratransit transportation system operated for the County of Roanoke by RADAR (Unified Human Services Transportation System) which serves the population of the County of Roanoke and the Town of Vinton. Eligible riders include persons aged 60 or above as certified by the League of Older Americans and persons who are physically challenged who are certified by Easter Seal. CORTRAN provides demand -responsive, curb -to -curb transportation services utilizing wheelchair -lift vans. This system provides transportation to any point within the perimeter of Roanoke County including points within the City of Roanoke and City of Salem. Persons can use this system to go to medical appointments, shopping, work, socialization, or other needs. Under the present system, the person is required to phone 24 hours to a week in advance to get an appointment (time slot) for service. The service has been free and operates Monday through Friday, 9:00 a.m. to 4:00 p.m. The City of Roanoke and Valley Metro operate their STAR program, also provided by RADAR, to meet the paratransit service needs of the residents of the City of Roanoke and other localities that pay for Valley Metro service. 77.1 The following changes are recommended to be implemented effective July 1, 1997 for the CORTRAN system: Hours of operation will be Monday through Friday, 7:00 a.m. to 6:00 p.m. Riders will be required to pay a $2.50 fare for each one-way trip which will be paid directly to RADAR (CORTRAN). Riders will be able to call one day in advance to two weeks in advance to schedule rides. Persons who regularly use CORTRAN at least three times per week to the same destination and at the same time for work, medical appointments, etc. may be placed on a route system to maximize the efficiency of the CORTRAN benefit to all County residents. FISCAL IMPACT: $35,000 has been added to the County budget for public transportation services ($105,200 total) to pay for these services. The $2.50 fare per one-way trip will be paid directly to CORTRAN to offset their costs. RECOMMENDATION: Staff recommends that the changes to the CORTRAN program outlined above be approved effective July 1, 1997. RADAR (CORTRAN) should also be authorized to collect and retain the $2.50 fare per one-way trip to help pay for the cost of this service. Respectfully submitted, Aol�lhn M. Chambliss, Jr. Assistant Administrator Approv d by, Elmer C. Hodge County Administrator -------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C Nickens to No Yes Absent Denied ( ) approve staff recommendation Eddy x Received ( ) Harrison_ Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 1997 RESOLUTION 052797-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened p an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session A-052797-1 ACTION NO. ITEM NUMBER "'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1997 AGENDA ITEM: Request for Approval of a Cost -Sharing Agreement with the Town of Vinton Concerning the Purchase of Fire and Rescue Apparatus During recent weeks, staff and officials from Roanoke County and the Town of Vinton have worked to develop an agreement for the purpose of sharing costs of certain fire and rescue vehicles and related equipment for use by the Vinton Fire Department and Vinton First Aid Crew. The first piece of equipment to be covered by this agreement is a new 1997 Pierce fire truck recently delivered to the County of Roanoke which will be stationed at the Vinton Fire Department. Upon delivery, the Town of Vinton will remit to Roanoke County 50% of the purchase price of the truck and related equipment which will be $125,000. At that time, the current Wagon 2 (1980 American LaFrance Pumper purchased 100% by the County) will be removed from the Vinton station for reuse elsewhere in the County fleet. In the future, the Town and County will share 50/50 in the cost to replace or refurbish Engine 20 (a 1984 Mack Fire truck) ; R22 (a 1988 ALS ambulance); and R26 (a 1990 ALS ambulance) previously purchased at 100% cost by the Town of Vinton. The timing and criteria for the replacement of the vehicles will be established by the Roanoke County Fire/Rescue Apparatus Replacement Committee. Any salvage value realized will be distributed to the County of Roanoke and/or Town of Vinton based upon their share of the purchase price of that specific piece of equipment. FISCAL. IMPACT: Upon delivery, the Town of Vinton will reimburse Roanoke County for costs equal to 50% of the purchase price of the 1997 Pierce fire C truck and related equipment which is $125,000. This amount should be placed in a capital reserve for fire and rescue equipment for the County. Vinton Town Council approved this agreement at their meeting on May 20, 1997. Staff recommends that the attached agreement signed by the County Administrator and Town Manager on May 15, 1997 be approved and that the reimbursement to the County from the Town of Vinton be placed in a capital account for use by the Fire and Rescue Department for capital needs as may be approved by the Board of Supervisors. Respectfully submitted, Richard Chief of Fire and Rescue Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens to approve staff recommendation VOTE No Yes Eddy x Harrison Johnson Minnix Nickens cc: File Richard E. Burch, Jr., Chief of Fire & Rescue B. Clayton Goodman, III, Vinton Town Manager Diane D. Hyatt, Director, Finance Paul Mahoney, County Attorney Absent x TOWN OF VINTON/COUNTY OF ROANOKE AGREEMENT ON SHARING COSTS OF FIRE/RESCUE EQUIPMENT This agreement is entered into between Roanoke County and the Town of Vinton for the expressed purpose of sharing costs of specified vehicles and applicable vehicular equipment for the Vinton Fire Department and Vinton First Aid Crew. The TOWN agrees to reimburse the COUNTY, upon delivery, for costs equal to 50% of the purchase of a 1997 Pierce fire pumper truck, to be jointly titled and a like share of costs for any current or future related equipment necessary to outfit this truck for fire suppression service as determined by the COUNTY. The COUNTY agrees to house this vehicle in the Vinton Fire Station for use by the Vinton Fire Department to answer emergency calls in areas mutually agreed upon by the COUNTY and TOWN. Should this vehicle be approved for removal in the future, the COUNTY shall reimburse the TOWN for 50% of the salvage value of the 1997 Pierce. The TOWN currently owns and operates a 1984 Mack fire truck (Engine 20), which the TOWN has already recommended to be replaced or refurbished. The TOWN understands that the Roanoke County Fire\Rescue Apparatus Replacement Committee (ARC) will make a recommendation to the Chief of Fire and Rescue to replace or refurbish this engine, using established criteria for safety and function. The TOWN will have sole claim of the salvage value of the current Engine 20, but will offer the COUNTY the option of first refusal to purchase the truck at fair market value. The TOWN will retain authority to accept or deny future ARC recommendation for replacement or refurbishment of the Engine 20. The COUNTY and TOWN agree to budget necessary funds to share equally in the cost of this vehicle's replacement or refurbishment. In addition to the cost share of the two aforesaid described fire engines, both parties agree to cost share on a 50/50 basis the replacement and ancillary equipment purchases on the current R-22 1988 ALS Ambulance and R-26 1990 ALS Ambulance, paid for by the TOWN when originally purchased. These two (2) ambulances will be included in the equipment for review by the Roanoke County Fire/Rescue Apparatus Replacement Committee (ARC) or their successor, and may be recommended for disposal or transfer to other COUNTY stations with approval of both the COUNTY and TOWN. The TOWN will retain all monies received for the salvage sale of the current R-22 and R-26 when sold, with the COUNTY being given the right of first option on these current vehicles. If either of the two (2) jointly funded replacement units are sold, the two parties will receive equal share of the money received. The COUNTY agrees to maintain in the Vinton Stations the same level of equipment allocation as it does in like County Stations. This agreement shall be effective immediately upon approval by both the COUNTY and TO -Ci l .tr pct �,, Elmer C. Hodge, Jr. Date B. Clays n Goodman,III ate Roanoke County Administrator Town Manager AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 1997 RESOLUTION 052797-2 APPROVING THE FUNDING DISTRIBUTION METHODOLOGY FOR INCENTIVE FUNDS TO BE DISTRIBUTED AMONG PARTICIPATING LOCAL GOVERNMENTS IN THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE WHEREAS, the Fifth Planning District Regional Alliance was created by local governments in the Fifth Planning District to promote increased levels of interjurisdictional cooperation in order to improve the region's economic competitiveness; and WHEREAS, the Fifth Planning District Regional Alliance was formed under the authority of the 1996 Regional Competitiveness Act and this legislation provides incentive funds to jurisdictions within a region that agree to participate in regional cooperative activities; and WHEREAS, the County of Roanoke, Virginia by resolution, has made a commitment to participate in the Fifth Planning District Regional Alliance; and WHEREAS, the Regional Competitiveness Program requires that each participating local government within the region approve by resolution a methodology for the distribution of incentive funds to participating local governments; and WHEREAS, at the April 24 meeting of the Regional Alliance's Board of Directors, the Board recommended to local governments the following funding distribution methodology: * 90% of the total funds to be distributed on a per capita basis; * 8% of the total funds to be distributed based on the level of fiscal stress of each local government as calculated by the Virginia Commission on Local Government; and 1 2% of the total funds be allocated to the Regional Alliance for administrative and research support. NOW, THEREFORE BE IT RESOLVED that the Roanoke County Board of Supervisors approves the funding distribution methodology as recommended by the Board of Directors of the Fifth Planning District Commission. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File J. Lee Osborne, Chair, 5PDC Regional Alliance Wayne Strickland, Executive Director, 5PDC Participating localities: Clifton Forge City Manager Roanoke City Manager Salem City Manager Alleghany County Administrator Botetourt County Administrator Craig County Administrator Vinton Town Manager v A-052797-3 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1997 AGENDA ITEM: Request for funds for Supplement #4 of the Roanoke County Code • ; 1u 0i • •uIu Wd In 1991, the Roanoke County Code was completely recodified by Municipal Code Corporation at a cost of about $7,570. In 1992, Supplement #1 was issued at a cost of $3,621. In 1993, Supplement #2 was issued at a cost of $10,168. Supplement #2 included the new Zoning Ordinance. In 1995, Supplement #3 was issued at a cost of $8,454. The cost is based on the number of pages included in the supplement, plus shipping costs. Attached is a letter from Municipal Code Corporation outlining the costs associated with Supplement #4: $6,191 for 100 copies of Supplement #4 (302 pages at $20.50 per page) and approximately $596.70 for 200 copies of amendments to pamphlets containing the Zoning Ordinance (78 pages at $7.65 per page). FISCAL IMPACTS• There are sufficient funds available in the County P3,419 budget to cover $*,-22r/-of the costs involved and I would appropriation from the Board's contingency fund for the P3,419 447QQq. 1 Attorney's request an remaining It is recommended that the Board of Supervisors authorize staff to order Supplement #4 to the Roanoke County Code from Municipal Code Corporation, and to appropriate A;227 from the Board Contingency Fund for this purpose. 13,419 Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Respectfully submitted, Elmer C. Hodge County Administrator ACTION Motion by: Bob L. Johnson to approve staff recommendation with corrected amount of $3,419 cc: File Paul Mahoney, County Attorney Diane D. Hyatt, Director, Finance VOTE No Yes Absent Eddy x Harrison x Johnson x Minnix x Nickens x FUNiLlrHL LUUt LUKt'. 1 tL; JUL4Z:)f�)Z5ZiDZ rep LJ y( IU•4J ivU .Vur r .Ul FAX COVER DATE: February 25, 1997 ' TO: Susan M. Patterson -Bane Legal Assistant Roanoke County, VA FROM: David Bryan Customer Service Representative E- y COMMENTS: Pursuant to your request is a cost estimate for Supplement No. 4 to the Roanoke County, VA Code. Estimated pages might not match actual pages. We will proceed with publication only on your authorization. Please contact me if I can be of further assistance. 100 Copies - estimated 302 pages $20.50 per page $6,191.00 Updates for Zoning Pamphlet - 200 Copies $7.65 per page ...... $596.70 Mag Media Update .. $50.00 Total ...................................... $6,837.70 Receiver's FAX # (540) 772-2089 Number of Pages (including cover) 1 Original to follow by mail? No Municipal Code Corporation Post Office Box 2235 1700 SW Capital Circle Tallahassee, Florida 32316 (904) 576-3171 1-800-262-2633, ext. 282 Fax (904) 575-8852 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 1997 ORDINANCE 052797-4 APPROPRIATING FUNDS FOR THE 1997-98 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 22, 1997, concerning the adoption of the annual budget for Roanoke County for fiscal year 1997-98; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 13, 1997, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 13, 1997, and the second reading of this ordinance was held on May 27, 1997, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1997, and ending June 30, 1998, for the functions and purposes indicated: County of Roanoke Proposed FY 1997-98 Budget May 27,1997 Revenues: General Fund: General Government Youth Haven II Comprehensive Services Law Library Recreation Fee Class Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund - Risk Management Water Fund Beginning Balance Sewer Fund School Funds: Operating Cafeteria Grant Textbook Total School Fund Total All Funds 05/22/97 11:01 AM m:\flnance\budget\book-wk\APPROP98.ViK4 $ 99,264,769 427,646 1,451,110 41,980 726,369 1,768,837 283,794 $ 103,964,505 $ 9,408,677 $ 2,609,130 $ 880,826 $ 11,190,011 299,450 11,489,461 $ 6,962,712 $ 83,928,863 3,195,000 1,661,603 914,822 $ 89,700,288 $ 225,015,599 County of Roanoke Proposed FY 1997-98 Budget May 27, 1997 Expenditures: $ 129,268 General Government: 56,758 General Administration 1,255 Board of Supervisors $ 244,388 County Administrator 191,503 Community Relations 146,648 Asst. Co. Administrators 235,522 Human Resources 367,394 County Attorney 324,117 Economic Development 747,294 Total General Administration $ 2,256,866 Constitutional Officers Treasurer $ 547,389 Commonwealth Attorney 509,337 Victim/Witness 5,373 Commissioner of the Revenue 567,521 Clerk of the Circuit Court 712,065 Sheriffs Office 1,162,674 Care & Confinement of Prisoners 2,908,856 Total Constitutional Officers $ 6,413,215 Judicial Administration Circuit Court $ 129,268 General District Court 56,758 Magistrate 1,255 J & DR Court 10,429 Court Service Unit 332,385 Total Judicial Administration $ 530,095 Management Services County Assessor $ 714,639 Financial Planning 697,680 Public Transportation 105,200 Management and Budget 120,932 Procurement Services 297,751 Total Management Services $ 1,936,202 05/22/97 11:01 AM m:\fmance\budget\book-wk\APPROP98.VIK4 County of Roanoke Proposed FY 1997-98 Budget May 27, 1997 Public Safety Police $ 6,098,969 Transportation Safety Commission 960 E911 Maintenance 460,388 Fire and Rescue 4,539,427 Total Public Safety $ 11,099,744 Community Services General Services $ 231,699 Solid Waste 3,566,273 Property Management 81,684 Engineering and Inspections 2,534,323 Building Maintenance 1,245,081 Planning and Zoning 607,372 Planning Commission 20,612 Total Community Services $ 8,287,044 Human Services Grounds Maintenance $ 1,452,350 Parks and Recreation 1,360,585 Public Health 425,333 Social Services Administration 2,453,471 Public Assistance 1,397,400 Institutional Care 30,062 Social Service Organizations 126,832 Contributions Human Service Organizations 95,910 Contributions Cultural Organizations 229,809 Library 1,644,424 VPI Extension 76,126 Elections 187,433 Total Human Services $ 9,479,735 Non -Departmental Employee Benefits $ 1,147,000 Miscellaneous 590,000 Internal Service Charges 1,429,537 Total Non -Departmental $ 3,166,537 05/22/97 11:01 AM m:\finance\budget\book-wk\APPROP98. WK4 County of Roanoke Proposed FY 1997-98 Budget May 27, 1997 Transfers to Other Funds Transfer to Debt - General $ 3,726,061 Transfer to Debt Service - School 2,466,976 Transfer to Capital 2,609,130 Transfer to Schools 45,230,473 Transfer to Schools - Dental Insurance 257,025 Transfer to Internal Services 880,826 Transfer to Comprehensive Services 654,840 Transfer to Youth Haven II 50,000 Transfer to Garage II 100,000 Total Transfers to Other Funds $ 55,975,331 Unappropriated Balance Board Contingency 120,000 Total General Government $ 99,264,769 Youth Haven II $ 427,646 Comprehensive Services $ 1,451,110 Law Library $ 41,980 Recreation Fee Class $ 726,369 Internal Services Management Information Systems $ 1,207,929 Communications 560,908 Total Internal Services $ 1,768,837 Garage II $ 283,794 Total General Fund $ 103,964,505 05/22/97 11:01 AM m:\finance\budget\book-wk\APPROP98.WK4 J County of Roanoke Proposed FY 1997-98 Budget May 27,1997 Debt Service Fund $ 9,408,677 Capital Projects Fund $ 2,609,130 Internal Services Fund - Risk Management $ 880,826 Water Fund $ 11,489,461 Sewer Fund $ 5,684,703 Unappropriated Balance 1,278,009 6,962,712 School Funds: Operating $ 83,928,863 Cafeteria 3,195,000 Grant 1,661,603 Text Book 914,822 Total School Funds $ 89,700,288 Total All Funds $ 225,015,599 In addition to the above revenues and expenditures, the following beginning balances will be appropriated to the Unappropriated Balances of the respective funds: General Fund $ 9,500,000 Capital Projects Fund 1,000,000 Water Fund 1,883,446 Sewer Fund 2,789,689 05/22/97 11:01 AM m:\fmance\budget\book-wk\APPROP98.WK4 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1997, are reappropriated to the 1997-98 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1997, and appropriations in the 1997-98 budget. 5. That all school fund appropriations remaining at the end of the 1996-97 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1997-98. 6. That all General Fund appropriations remaining unexpended at the end of the 1996-97 fiscal year not lapse but shall be reappropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re -appropriated to the same department for expenditure in fiscal year 1997-98 as provided by Resolution 042396-5. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: Brenda J. Holt n, Deputy Clerk Roanoke County Board of Supervisors cc File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant Administrator Don C. 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Q i` u 91.4 Po m a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 1997 ORDINANCE 052797-5 AUTHORIZING CHANGE IN DESIGNATION OF GRANTEE OF CABLE TELEVISION FRANCHISE FROM COX COMMUNICATIONS ROANOKE, INC. TO COXCOM, INC. WHEREAS, in accordance with Ordinance No. 42391-15, adopted April 23, 1991, the County of Roanoke granted unto Cox Communications Roanoke, Inc., a Delaware corporation, doing business as Cox Cable Roanoke, Inc., a franchise agreement dated May 1, 1991, to operate a community antenna/cable television (CATV) system partially within the County of Roanoke; and WHEREAS, Cox Communications Roanoke, Inc., a wholly owned subsidiary of Cox Communications, Inc. was merged with and into CoxCom, Inc., a Delaware corporation which is also a wholly owned subsidiary of Cox Communications, Inc. on April 11, 1997; and WHEREAS, the first reading of this ordinance was held on May 13, 1997, and the second reading was held on May 27, 1997. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That the change in the designation of the Grantee in the Cable TV Franchise Agreement granted to Cox Communications Roanoke, formerly operating as Cox Cable Roanoke, Inc., pursuant to Ordinance 42391-15 to CoxCom, Inc., both of which are wholly owned subsidiaries of Cox Communications, Inc. is approved. 2. The County Administrator is hereby authorized to execute such agreements, including any Guaranty of Performance, with Cox Communications, Inc. to carry into effect this change in designation of the Grantee and to insure the continuing responsibility of Cox Communications, Inc. for all obligations of the franchise agreement, all upon such form as shall be approved by the County Attorney. 3. This ordinance shall be in effect from and after its enactment. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTS: &e'kj4-' Q kLg--� — Brenda J. Holt n, Deputy Clerk Roanoke County Board of Supervisors cc: File Joseph B. Obenshain, Senior Assistant county Attorney 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 27, 1997 ORDINANCE 052797-6 APPROVING THE EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH JAMES C. EPPERLY AND ARLINE B. EPPERLY FOR 0.50 ACRE, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 55.03-3-9), AND AUTHORIZING ASSIGNMENT OF THE CONTRACT TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY IN CONNECTION WITH THE KROGER PROJECT WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County authorized and approved an economic development project, known as the Kroger Project, authorized execution of a Performance Agreement with the Industrial Development Authority of Roanoke County, Virginia, ("IDA"), and the Kroger Co., and appropriated the sum of $1,780,000 to pay for the County's and the IDA's performance obligations under the Agreement; and, WHEREAS, by Resolution #032597-5, the Board of Supervisors of Roanoke County approved the Option to Purchase Agreement dated March 19, 1997, with James C. Epperly and Arline B. Epperly for an option to purchase 0.50 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 55.03-3-9 ("the Property"); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $25,000 and compensation for a new well is $3,000, and the option must be exercised on or before August 31, 1997; and, WHEREAS, the agreement provides for settlement within 30 days of the notice of exercise of the Option; and, WHEREAS, the property is necessary for the expansion of Kroger's Mid -Atlantic Distribution Facility, and the funds are available to the IDA in the Kroger - IDA account as appropriated by the Board on January 28, 1997; and, WHEREAS, pursuant to §15.1-511.1 of the Code of Virginia (1950, as amended), the Board of Supervisors is authorized to donate and assign its rights under said Option to Purchase Agreement to the IDA, in order for the IDA to fulfill the County's and the IDA's obligations under the above-described performance agreement in furtherance of the purposes for which the IDA was created; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on May 13, 1997; the second reading was held on May 27, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to exercise the option to purchase from James C. Epperly and Arline B. Epperly the following described real estate, to -wit: BEGINNING at a point on the northern line of the N&W Railway Company's right of way, 195.5 feet west of the vacant lot owned by said Railway Company, known as the "station lot" and said beginning point being 1,909.6 feet east from Mile Post, "N. 269"; thence along said Railway Company's right of way, S. 700 West 149.6 feet to a point; thence leaving said R/W line and with the east line of the property of W. M. Gordon, North 20° W. 145.5 feet to a point; thence along the south side of a road, North 70° E. 149.6 feet to a point; thence leaving said road and with the west line of the property of M. S. McClung, et als, South 20° E. 145.5.feet to the place of BEGINNING, and containing'/ acre, more or less. E Being Parcel 1 of the same property conveyed to James C. Epperly and Arline B. Epperly, husband and wife, by Deed dated January 25, 1974, from Marvin H. Rogers, Sr., said Deed being of record in the Roanoke County Circuit Court Clerk's Office in Deed Book 989, Page 255. 2. That, upon exercise of the option, the County Administrator is hereby authorized and directed to assign the County's contract rights under said Agreement to the Industrial Development Authority of Roanoke County, which shall proceed with purchase of the Property subject to the terms and conditions provided in the Agreement, for the sum of $28,000, and the IDA shall assume all obligations and responsibilities of the County provided for in the Agreement. 3. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and assignment of the contract to the IDA, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Director, Econ Dev Paul M. Mahoney, County Attorney KI Ring property Tax Map Parcel 55.03-2-1� 1 EXIIIBTT 1 Excerpt of Roanoke Count Tax Map 55.03 1. Borritt property 2. County East L.L.C. 3. Epperly property 4. Koppers property 5. Garman Road 6. County property King property Tax Map Parcel 55.03-2-1; 1� EXHIBIT 1 Excerpt of Roanoke Count Y��7�•jyy,.'• �tQ:.1 :, u.Y+i.:i ::ti .•�7 /:Z^ r.4d�it�j{n/ILh!i•,!53.��!H�.•f;h`T'.. itl3GrtduVi:+1, +�.iv 'fir F1i�`�.'\l �*, y���(.Kli��iti ,�t��.3C.y�'3��4.w(7i-..:._:I •'� ...'. _5...' r.c, r;,�'Y•,:+�;�",t�f-•" ��^.`:ei."r��i^..�, �-%=�:17`'4`�i';'.'•jN = `5.' '.: ' � Borritt property 2. County East L.L.C. 3. Epperly property 4. ter' - 5. Garman Road 6. ,tlf^-,'�•��•� r, ii':-; r.'�:5: ,r;.,�_ i41 woo 3" MOP d6•oY ,wy I9Ywrwnrn► Q i ■ loo' �✓n � 10 A I� 7 ' ' a l 14 6 !b 1 Za 16 2n ,� Baro � &48Ac • �.oal Ring property Tax Map Parcel 55.03-2-1� 1 EXIIIBTT 1 Excerpt of Roanoke Count Tax Map 55.03 1. Borritt property 2. County East L.L.C. 3. Epperly property 4. Koppers property 5. Garman Road 6. County property King property Tax Map Parcel 55.03-2-1; 1� EXHIBIT 1 Excerpt of Roanoke Count Tax Map 55.03 1. Borritt property 2. County East L.L.C. 3. Epperly property 4. Koppers property 5. Garman Road 6. County property AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 1997 ORDINANCE 052797-7 AUTHORIZING THE PURCHASE OF A 17.825 ACRE PARCEL OF REAL ESTATE IN CONNECTION WITH THE CLEANUP OF THE DIXIE CAVERNS LANDFILL - A PORTION OF TAX MAP NOS. 63.00-1-15, 63.00-1-29, AND 63.00-1-16 WHEREAS, in connection with the cleanup of the Dixie Caverns Landfill and in order to comply with EPA regulations and standards within a specific time frame as set out in the "Administrative Order by Consent for Removal Action," it is necessary to acquire fee simple title to a 17.825 -acre parcel of real estate located at the terminus of Twine Hollow Road (Virginia Secondary Route 778). This parcel is identified as a portion of Tax Map Nos. 63.00-1-15, 63.00-1-29, and 63.00-1-16 and is owned by ICI Explosives USA, Inc. (Formerly Atlas Powder Company) and is further shown on a plat prepared by T. P. Parker & Son, dated November 6, 1996, entitled "Partial Survey and Plat from Records for County of Roanoke of New Tract "A" (17.825 ac.) Situate on VA. Sec. Rte. 778 (Twine Hollow Road), Catawba Magisterial District." This 17.825 -parcel of real estate will be added and combined with adjacent property owned by Roanoke County designated as Tax Map No. 63.00-1-14. Acquisition of this real estate will allow access to the site for necessary maintenance of the entire "filled" area and to conduct any needed testing, sampling, or monitoring; and WHEREAS, staff has negotiated the purchase of said parcel from ICI Explosives USA, Inc. for the sum of $9,800, being the estimated fair market value based on an appraisal; and 1 WHEREAS, the first reading of this ordinance was held on May 13, 1997; the second reading was held on May 27, 1997. NOW, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or his designee is hereby authorized to acquire from ICI Explosives USA, Inc. a 17.825 -acre parcel of real estate identified as a portion of Tax Map Nos. 63.00-1-15, 63.00-1-29, and 63.00-1-16 for an amount not to exceed $9,800, which shall be paid out of the funds available for the Dixie Caverns Landfill Cleanup. 2. That the County Administrator or his designee is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: '4&Z�Q 4t4�t�- Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections George Simpson, Assistant Director, Engineering & Inspections Paul M. Mahoney, County Attorney John W. Birckhead, Dirctor, Real Estate Assessment Diane D. Hyatt, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 27, 1997 ORDINANCE 052797-8 AUTHORIZING THE ACQUISITION OF APPROXIMATELY 34 ACRES OF REAL ESTATE FOR RIDGE LINE PROTECTION BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on May 13, 1997; and a second reading was held on May 27, 1997. 2. That the acquisition of approximately 34 acres of real estate for ridge line protection, said real estate being located on Green Ridge, is hereby authorized. Said real estate is identified as Tax Map No. 26.01-1-20. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 1 A COPY TESTE: Q k2�j� Brenda J. Holt , Deputy Clerk Roanoke County Board of Supervisors cc: File Paul M Mahoney, County Attorney Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Diane D. 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1997 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF APPROXIMATELY 34 ACRES OF REAL ESTATE FOR RIDGE LINE PROTECTION COUNTY ADMINISTRATOR'S COMMENTS: This ordinance authorizes the acquisition of approximately 34 acres of real estate on Green Ridge, in order to protect and preserve a portion of this environmentally -significant ridge line and viewshed. Over the past several years the Roanoke County Board of Supervisors has taken several significant steps to protect and preserve environmentally -significant locations in the Roanoke Valley. These steps include viewshed protection along the Blue Ridge Parkway, the commencement of construction of the first multi - jurisdictional green way in the Roanoke Valley (Hanging Rock), support for the establishment of the Roanoke Valley Green way Commission, and initial steps for the creation of planning mechanisms within the Comprehensive Plan for the protection of ridge lines. Roanoke County has been approached by an anonymous donor with a proposal for the donation of private funds for the acquisition of real estate for the purpose of preserving and protecting ridge lines and view sheds in the County. Roanoke County now has the opportunity to acquire approximately 34 acres along Green Ridge to protect and preserve an environmentally -significant ridge line and viewshed. This ordinance authorizes the acquisition of Tax Map Parcel Number 26.01-1-20, consisting of approximately 34 acres of real estate. The first reading of this ordinance is scheduled for May 13, 1997; and the second reading is scheduled for May 27, 1997. 1 Attached to this Board report is a revised draft "Roanoke County Board of Supervisors Guidelines for Acquiring Environmentally -Sensitive Property" for Board consideration and adoption at the second reading of this ordinance on May 27, 1997. These Policy Guidelines are intended to provide direction to the Board and to the public in the acceptance and use of donations of environmentally sensitive properties in the County. These guidelines will assist the Board in evaluating each proposal with respect to conservation goals and stewardship abilities. It is anticipated that this acquisition of real estate can be accomplished for the sum of $45,000. This sum would be in the form of an anonymous donation. In addition the Board must have a Phase I environmental audit completed for this property; a baseline documentation report (to determine the conservation value of the property and to document key resources on the property); survey; title examination and title insurance; and review by the Planning Commission for conformity with the Comprehensive Plan in accordance with Section 15.1-456 of the State Code. In addition the Board should authorize the County Administrator to execute an agreement with the anonymous donor to limit the future use of this real estate to ridge line and viewshed protection; limited, passive, recreational use (hiking trails); and preventing any future high intensity uses or development. FISCAL IMPACTS• The purchase price of $45,000 will be received from an anonymous donor. Ancillary costs and expenses described above should not exceed $5,000; and these expenses should be appropriated from the Board's Contingency Fund. The Board may either accept this donation of funds from an anonymous donor to acquire this environmentally -significant ridge line and viewshed, or refuse to accept the donation and acquire this real estate. It is recommended that the Board favorably consider: (1) the adoption of the attached ordinance, authorizing the acquisition of this real estate; (2) the adoption of the "Roanoke County Board of Supervisors Guidelines for Acquiring Environmentally -Sensitive Property" K (3) the acceptance of the $45,000 donation and the appropriation of said donation for the acquisition of this real estate; and (4) the appropriation of $5,000 from the Board's contingency fund for related expenses. Respectfully submitted, cc: File Paul M. Mahoney, County Attorney Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance Paul M. Mahoney County Attorney 0 -052797 -8 ----------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) adopt ordinance Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x A -052797-8.a ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Absent Denied ( ) adopt guidelines with editorial Eddy x Received ( ) change by supervisor Eddy Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x ACTION VOTE Approved (x) Motion by: H Odell Minnix to No Yes Absent Denied ( ) accept 545,000 donation and Eddy_ Received ( ) appropriate for acquisition Harrison x_ Referred ( ) Johnson x To ( ) Minnix x Nickens x ACTION VOTE Approved (x) Motion by: Bob L Johnson to No Yes Absent Denied ( ) appropriate $5,000 from Board Eddy x Received ( ) Contingency Fund Harrison x Referred ( ) Johnson x To ( ) Minnix _x Nickens cc: File Paul M. Mahoney, County Attorney Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance ROANOKE COUNTY BOARD OF SUPERVISORS GUIDELINES FOR ACQUIRING ENVIRONMENTALLY -SENSITIVE PROPERTY :•• �• From time -to -time, the County may be approached with a proposal for the donation of money, or the direct transfer of real estate, or the granting of an easement, for the purpose of protecting view sheds, establishing green way corridors, or for the acquisition of other environmentally -sensitive areas in the County. In response to these potential donations, the Board of Supervisors has adopted the following guidelines for the acceptance and use of such donations. These guidelines are intended to provide direction to the Board and to the public, but are not to be considered as regulations. Circumstances may warrant departure from these guidelines in specific cases. Roanoke County takes its stewardship role seriously. When the County accepts environmentally sensitive property through donation it has made a significant commitment to protect that property in perpetuity. Consequently, the Board must carefully evaluate each proposal with respect to the County's conservation goals and stewardship abilities. GUIDELINES The following guidelines are to be considered by the Roanoke County Board of Supervisors in evaluating proposals for donations intended to protect or establish environmentally -sensitive areas in the County. These guidelines shall apply to both the donation of money to acquire a particular parcel of real estate and to the actual donation of real estate or easement. 1. The acquisition of the specific property shall benefit the public and shall conform with the County's conservation goals. These goals are sufficiently broad to include a wide variety of lands. The Board uses the following criteria to evaluate lands being considered for protection by asking if the land has one or more of the following characteristics: A. Does it include unique local scenic viewpoints or outstanding physiographic features (for example, intact ridge lines, distinct outcroppings, waterfalls, bluffs) that help define the character of our locale and enhance our community's sense of place? B. Does it include lands that have the potential to be a part of a community or regional green way system? C. Does it include lands that have the potential to be part of a County, state or federal park system or contribute, due to proximity and visibility, to the protection of such public lands? D. Does it include lands of agricultural, forestry or scenic significance? E. Does it include lands that are valuable as open space due to their proximity to developing areas, their prominence in the perception of community identity or their high scenic value? F. Does it include wetlands, flood plains or other lands that are important to the protection of water quality? G. Does it include lands that contain endangered, threatened or rare species or natural communities? H. Does it include lands that are of historical or cultural value or are adjacent to sites of historical or cultural value and will therefore, contribute to the protection of that value? 2. The Board shall assess the total costs associated with acquiring and managing these properties. These costs shall include: A. Baseline Documentation Report - The costs associated with determining the conservation value of the property and identifying and documenting key resources of the property. B. Stewardship - The costs associated with owning the property or easement. C. Environmental Liability - The costs associated with determining that the property is free of environmental liability or for correcting environmental deficiencies. D. Enforcement - The costs of enforcing the terms of the donation or acquisition. 3. The Board shall direct the Planning Commission to review, identify and prioritize real estate in the County deserving of protection and include and identify such properties in the County Comprehensive Plan and Land Use Map. 4. The Board, pursuant to Section 15.1-456 of the Code of Virginia, shall request Planning Commission review and recommendation for any proposed acquisition or acceptance of real estate or easement, to evaluate conformance with the Comprehensive Plan. 5. The Board shall review each proposal for the acquisition of environmentally sensitive real estate and determine the appropriate level and extent of public use of such properties. In making this determination the Board shall take into consideration the conservation value of the property and the extent to which public use may enhance or threaten that value. 6. The Board shall determine what County department or other entity shall have long-term stewardship responsibility for each property. In doing so, the Board shall give consideration to the Roanoke Valley Greenway Commission, the Western Virginia Land Trust, the Virginia Outdoors Foundation and other organizations where appropriate. 7. The Board shall consider appropriating monies as a lump sum or on an annual basis to the department or entity identified in #6 above for the long-term stewardship costs of such properties. The Board shall encourage donations of money or property from private individuals and organizations, or from public entities, to further the objectives of these guidelines. May 16, 1997 G.\COMMONIMA Y2TPAULGUI D. LAN .:�':. �yS•.�,.. .t 1'Y :•r!'••i~., �.'r �„ r�}++. .�. •�. .r i�...T. 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C:iJ ' LOi NRi ♦eat '+r a....��� Npipe� R0, if °�' Ot'.(i' 01Y &MMOR ' �•0�-0� W&WM Ma iMn.'�en'••••••�• xir aw �i •r' .oaaMa t.WIII i>Iw • •' wru, wOta' + .,i.n•• 4 :.~idi+•.+�,d^,�str'P�t't6.(:+4 i+++iwd!!+31�nat,••:;lt�htw.{t�4}:,.ti�•:;7nS:•Xrli.,+•y��dr{r'�iJS+i:v:i'i 1a:�v.oi.L•,�'`rirla%r.is�:.-.'y/d:.�tS«.:r,r.iSOu.'.;ll�v°.:u:.i.rs: �'n>i:...wr.t . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 2711997 RESOLUTION 052797-9 PPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 27, 1997 designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes for April 8, 1997 2. Confirmation of appointments to the Clean Valley Council, the Community Policy and Management Team, the Fifth Planning District Commission, and the Parks and Recreation Advisory Commission. 3. Confirmation of Alfred C. Anderson, County Treasurer to serve as Roanoke County's voting delegate at the National Association of Counties annual conference. 4. Acceptance of water and sanitary sewer facilities serving the Orchards, Applewood - Section 9. 5. Acceptance of sanitary sewer facilities serving The Orchards, Huntridge Road Extension. 6. Request to name Baseball Field #2 at Green Hill Park in memory of Sean Nelson. 7. Request for appropriation of fees from the public inquiry system to the Department of Real Estate Assessments to cover expenses and enhancements to the program. 1 8. Appropriation of $67,000 grant to the Summer Youth Employment Program. 9. Donation of sanitary sewer easement through Lots 4-11, Fairfax Place, from Triangle Developers, Inc. 10 Resolution of Appreciation to Denise Swanson for her efforts in making Roanoke County School Buildings accessible to everyone. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: Brenda J. Ho n, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Eng & Inspections Deborah H. Pitts, Assistant Director of Recreation John W. Birckhead, Director, real Estate Assessment Garland Kidd, Director, Adult and Vocational Education Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to School Board Diane D. Hyatt, Director, Finance 2 A -052797-9.a ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1997 AGENDA ITEM: Confirmation of Committee Appointments to the Clean Valley Council, the Community Policy and Management Team, the Fifth Planning District Commission and the Parks and Recreation Advisory Commission. SUMMARY OF INFORMATION: The following nominations were made at the May 13 Board meeting and should now be confirmed. Clean valley Council Supervisor Eddy agreed to serve another two-year term as the Board's Liaison. His term will expire June 30, 1999. Community Policy and Management Team The CPMT appointed Claudia Johnson, parent representative, for a three-year term which will expire on June 30, 2000. Fifth Planning District Commission Supervisor Eddy nominated Charles S. Garrett for a three-year term as the citizen representative. His term will expire June 30, 2000. Parks and Recreation Advisory Commission Supervisor Eddy nominated Paul Bailey, representing the Windsor Hills Magisterial District to another three-year term. His term will expire June 30, 2000. It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, °' Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator -------------------- ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Absent Denied ( ) approve Eddy x Received ( ) Harrison— _ x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Clean Valley Council File Community Policy and Management Team File Fifth Planning District Commission Parks & Recreation Advisory Commission A -052797-9.b ACTION NO. ITEM NUMBER %.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1997 AGENDA ITEM: Designation of voting delegate to the National Association of Counties Conference, July 11-15, 1997 The National Association of Counties Annual Conference will be held July 11 - 15, 1997 in Baltimore, Maryland. Treasurer Alfred C. Anderson has advised that he plans to attend this conference and is willing to serve as the voting delegate for Roanoke County at the business meeting. At the May 13, 1997 meeting, Supervisor Minnix nominated Mr. Anderson to serve as the voting delegate and requested that he be confirmed at the May 27 meeting. It is recommended that the Board of Supervisors confirm the designation of Alfred C. Anderson to serve as Roanoke County's voting delegate and that the credentials form be forwarded to NACO. Submitted by: Approved by: Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- Approved (x) Denied ( ) Received_( ) Referred ( ) To ( ) ACTION Motion by: H. Odell Minnix to approve cc: File Alfred C. Anderson, Treasurer NACo Credential Committee Mko VOTE Yes Eddy x Harrison Johnson Minnix Nickens Absent x AC0 National Association of Counties MEMORANDUM ELECTION OF FIRST AND SECOND VICE PRESIDENT To: County Executives, Parish Presidents, Borough Mayors and County Board Chairpersons From: Michael Hightower, NACo President Date: May 7, 1997 Subject: Voting Credentials - 1997 Annual Conference It is election time once again! We are preparing for NACo's 62nd Annual Conference being held July 11 - 15, 1997 in Baltimore County (City of Baltimore), Maryland. We need your help to ensure that your county can participate in the association's annual election of officers and policy adoption for this year's American County Platform. In order to vote, a county must have paid its membership dues, and have one paid registrant for the conference, according to NACo bylaws. Please indicate on the enclosed form the name of the voting delegate and alternate(s) authorized to pick up your county's voting materials. Also, state association executive directors or presidents are entitled to pick up unclaimed credentials on Monday, July 14. If you do not want the state association to receive your voting materials, please check the box on the enclosed form. PLEASE RETURN THE ENCLOSED FORM TO NACo BY MONDAY, JUNE 2. SEND TO: Credentials Committee c/o Membership Coordinator National Association of Counties 440 First Street, N.W. Washington, DC 20001 Membership Coordinator Susan Parrish can be reached at 202/942-4242 should you have questions regarding voting procedures. Thank you in advance for your prompt attention to this matter. We look forward to seeing you in Baltimore. 440 First Street, NW Washington, DC 20001 2080 1021393-6226 Fax 2021393.2630 1997 CREDENTIALS IDENTIFICATION FORM County Name: County of Roanoke Designated Delegate: Name: -Alfred C. Anderson First Alternate: Name: State: Virginia Title: Treasurer, Roanoke County Title: Second Alternate: Name: Title: We do not want the State Association Representative to pick up our Credentials Material. - (check box) �fXJ Signature —Brenda J�•Hnitnn Title Deputy Clerk Date May 27, 1997 A -052797-9.c ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADM NISTRATION CENTER MEETING DATE: May 27, 1997 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving The Orchards, Applewood - Section 9 COUNTY ADMINISTRATOR'S COMMENTS: c SUNUVIARY OF INFORMATION: The Developer of The Orchards, Applewood - Section 9, Andy Kelderhouse with F&W Community Development, has requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled The Orchards, Applewood - Section 9, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $55,300 and $76,600 respectively RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving The Orchards subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary Robe son, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Absent Denied ( ) approve Eddy_ Received ( ) Harrison_ Referred ( ) Johnson To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections THIS CHATTEL DEED, made this 1 s t L -y day of May , 19-17 by and between: F & W Community Development Corp. , hereinafter referred to as the "Developer," parry of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," parry of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled "The Orchards" Applewood, Section No. 9 , made by Lumsden Associates, P.C. , and on file in the Roanoke County Engineering Department. Page 1 of 3 GQi The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 WITNESS THE FOLLOWING signatures and seals: Developer: By: As: State of- County/City of: Virginia Roanoke , to wit: The foregoing instrument was acknowledged before me this: t s i day of �k 199-7 By: XQ QQE-�,3 c and VtCV- DE?,JT- Duly authorized officer Title on behalf of F 0 Com Y`\u.t,31%ti' ]��y�(rJPt �P�• i �l� �U, Notary Public My Commission expires: - My Commission Expires 3/31/99: Page 2 of 3 Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of , 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING THE ORCHARDS, SECTION 9. A -052797-9.d ACTION # ITEM NUMBER L— S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1997 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving The Orchards, Huntridge Road Extension COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developer of The Orchards - Huntridge Road Extension, Andy Kelderhouse with F&W Community Development, has requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled The Orchards, Huntridge Road Extension, dated 12/14/93, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $37,875.00 respectively RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving The Orchards subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: 1 Gary Roberts , P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator L -S ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Absent Denied ( ) approve Eddy_ Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections L-5 THIS CHATTEL DEED, made this I s t day of May , 19 9 7 by and between: F & W Community Development Corp. , hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled "The Orchards" Huntridge Road Extension , made by Lumsden Associates. P.C. , and on file in the Roanoke County Engineering Department. Page 1 of 3 r� The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. day of adopted by the Board of Supervisors of Roanoke County, Virginia, on the 19 WITNESS THE FOLLOWING signatures and seals: Developer: 7 � By: As: State of: County/City of: Virginia Roanoke , to wit: The foregoing instrument was acknowledged before me this: t -S , day of �AAV- -k' , 19 CO, By: and Duly authorized officer Title on behalf of _ Notary Public Cie, My Commission expires: My Commission Expires 3/31/99. Page 2of3 Approved as to form: L -'— Board of Supervisors of Roanoke County, Virginia (SEAL) County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of , 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 NORTH . ........ g -90 k 41 v 77 di - ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING UTILITY HUNTRIDGE ROAD EXT. DEPARTMENT I :...�...�. oil m 1I U101110111111111111 i IE ORCHARDS' 11UXTF'JDGE ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING UTILITY HUNTRIDGE ROAD EXT. DEPARTMENT A -452797-9.e ACTION NO. ITEM NUMBER, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ETING DATE: May 27, 1997 AGENDA ITEM: Request to Name Baseball Field #2 at Green Hill Park in Memory of Sean Nelson COUNTY ADMINISTRATOR'S COMMENTS - In the mid 1980's, Sean Nelson, a student in the Glenvar area, was tragically killed in an accident. One of the athletic fields near the Ft. Lewis Public Safety Building was named in his memory. When the property containing the ball field was sold, the fence on a field near the Glenvar Elementary school was designated in his honor. During the construction of the Glenvar Middle School, this fence was removed and the plaque is now in the possession of the Glenvar Youth Boosters. Supervisor Harrison has suggested that the Baseball Field # 2 at Green Hill Park be designated in the memory of Sean Nelson. Pete Haislip, Director of Parks and Recreation has spoken to others involved in this matter and a general consensus has been obtained. FISCAL IMPACT: None. The plaque is in the possession of the Glenvar Youth Boosters and will be appropriately installed by the Department of Parks and Recreation. 4 ri 0 0141 Staff recommends that the Baseball Field #2 at Green Hill Park be named in memory of Sean Nelson and that the commemorative plaque be installed by the Department of Parks and Recreation. Respectfully submitted, • 9 Deborah H. Pitts Asst. Director of Recreation Approve by, —T— Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Absent Denied ( ) approve Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Deborah H. Pitts, Assistant Director of Recreation A -052797-9.f ACTION NO. ITEM NUMBER "r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 27, 1997 AGENDA ITEM: Request for appropriation of fees from the public inquiry system to the Department of Real Estate Assessments to cover expenses and enhancements to the program. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In order to provide better customer service we have technology available for our citizens to search real estate computer files for properties in the County, as well as the sales search, and printing assessment cards. In 1994 we expanded our customer service to any citizen who would like to dial into our files using a modem. Our mission is to equalize assessments and provide information. This program enhances our goal of providing information as well as lowering the number of inquiries through our phone system. Since inception of the program in 1994, a total of six customers are now on-line. There is an initial service fee of $200.00. The customer is responsible for their own installation of software, and its purchase which is approximately $169.00. There is a $50.00 annual service fee which covers cost of a set of maps, and a ($.50) cents per minute connection charge which covers phone lines, modem, computer time, etc. We are now at the point of needing an additional line which would be covered in the per minute rates. Staff would like to establish this public inquiry system as a self-supporting program. Revenues collected for the service would be used for expenses and enhancements to the program. Approximately $1,200.00 has been received this fiscal year. L'' r7 A • A It is requested that the revenues from this service be applied to the budget of Department of Real Estate Assessments to cover these costs. Expenses for phone lines and enhancements are approximately $1,000.00 per year. e • 14!x.. � i _ • Staff requests appropriation of fees received from public inquiry to the Department of Real Estate Assessments account to cover expenses and enhancements to this program. SUBMITTED BY: APPROVED BY: ohn W. Birckhead, ASA Elmer C. Hoddg '- Director of Real Estate Assessments County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE Motion by: H. Odell Minnix to No Yes Absent approve Eddy x Harrison _X Johnson x Minnix x Nickens x cc: File John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance ACTION # 052797-9.g ITEM NUMBER /" 9 MEETING DATE: May 27, 1997 AGENDA ITEM: Appropriation to the Summer Youth Employment Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: This is the seventh year that Roanoke County Schools has been awarded the Summer Youth Employment Grant through the Fifth District Employment and Training Consortium. The grant is used to provide academic and vocational training to approximately 60 youth ages 14-16. SUMMARY OF INFORMATION: The grant is a five week training program for disadvantaged youth. It is designed to offer students the opportunity to earn money and improve their academic skills during the summer. Students participate in four different vocational companies which provide employment skills and remedial classes in English and math which improve their opportunity for classroom success. FISCAL IMPACT: None, the $67,000 grant will cover all costs for the program. STAFF RECOMMENDATION: Appropriation of $67,000 to the Summer Youth Employment Program. "6arlana Kidd Director Adult and Vocational Education Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) , , "a, Elmer C. Hodge"' County Administrator ACTION Motion by: H. Odell Minnix to ,approve VOTE No Yes Absent Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Garland Life, Director, Adult and Vocational Education Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk of the School Board A -052797-9.h ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 1997 AGENDA ITEM: Donation of a sanitary sewer easement through Lots 4-11, Fairfax Place, from Triangle Developers, Inc., to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for a sanitary sewer easement in Fairfax Place, Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, five feet (5') in width, through Lots 4-11, Fairfax Place, from Triangle Developers, Inc., (Plat Book 18, page 136), as shown on a plat prepared by Lumsden Associates, P.C., dated August 20, 1996, a copy of which is attached hereto. The location and dimensions of this easement have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, V I 'k A - I 4P,1 j Vi kie L. H-ufvfrnalf Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: H. Odell Minnix to approve cc: File Vickie L. Huffman, Assistant County Gary Robertson, Director, Utility Arnold Covey, Director, Engineering �-9 VOTE No Yes Absent Eddy x Harrison_ Johnson x Minnix x Nickens x Attorney & Inspections NEW 5' SANT TAAY SEWER ,FASFMFN7 W t-, ,•FQa,• POEASA�� ate.*15y2 SIA, 5E�' NOTES: 1) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST EASEMENTS NOT SHOWN HEREON. PLAT SHOWING NEW 5' SANITARY SEWER EASEMENT BEING GRANTED TO COUNTY OF ROANOKE BY TRIANGLE DEVELOPERS, INC. FOR PUBLIC USE THRU LOTS 4-11 "FAIRFAX PLACE" Q1 Too (P.B. 18, PAGE 136) ,Sl Df WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA o VINCE�.NT K.�+s U .,LU�A■Q6N i SCALE: v, = 40' DATE: 20 AUGUST, -1996 �4L LUMSDEN ASSOCIATES, P. C. ID ENGINEERS -SURVEYORS -PLANNERS ROANOKE, VIRGINIA L- 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 1997 RESOLUTION 052797-9.1i OF APPRECIATION TO DENISE SWANSON FOR HER EFFORTS IN MAKING ROANOKE COUNTY SCHOOL BUILDINGS ACCESSIBLE TO EVERYONE WHEREAS, all children deserve the opportunity to attend school in a supportive, accessible, and safe atmosphere; and WHEREAS, many older Roanoke County school buildings are not yet accessible to children with disabilities, and prevent students from obtaining an education in a dignified and equitable manner; and WHEREAS, the "Open Doors, Open Minds: Accessible Schools for All' program was developed to place automated entry doors at every school building in the County through private donations, helping special education students obtain the access to schools which they need and deserve, so that they can prepare themselves for a happy and productive future; and WHEREAS, Denise Swanson has been instrumental in the "Open Doors, Open Minds: Accessible Schools for All' project, working with the Roanoke County school system, elected and appointed officials, and private contributors and organizations to help achieve the goal of Accessible Schools for All. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, does hereby extend its sincere appreciation to Denise Swanson for the hard work, dedication and effort she has expended in making our school buildings accessible to all, providing opportunity, independence and dignity to our school children. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: &.a�e, Q k4t4p� Brenda J. Holt n, Deputy Clerk Roanoke County Board of Supervisors cc: File Dr. Deannna Gordon, School Superintendent Resolutions of Appreciation File P)