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HomeMy WebLinkAbout6/24/1997 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER HELD ON JUNE 24, 1997 RESOLUTION 062497-1 APPROVING APPROPRIATION AND PRIORITIZING THE EXPENDITURES OF FUNDS FOR FY97-98 FROM THE VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act for $511,617 for FY 1997-98, and WHEREAS, these monies must be used to fund services for the target populations identified in the Act which include CHINS (Children in Need of Services), CHINSUP (Children in Need of Supervision), Delinquent, Diverted, and First Offender children, and WHEREAS, the County staff has coordinated with the Director of the Court Service Unit and the Judges of the Juvenile and Domestic Relations Court to determine the services necessary to address the needs of the children appearing before the Court and before the intake officers, and WHEREAS, the services of Electronic Monitoring, Intensive Probation, Community Services programs, Probation Aide Services, and the purchase of services for Outreach Detention, Crisis Intervention, group residential care, non-residential services, and a supplement to Youth Haven II have been identified as the highest priority needs for the targeted population of Roanoke County appearing before the court and the intake officers. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the VJCCCA monies are hereby accepted in the amount $511,617 for FY 1997-98 and are hereby appropriated for the above referenced programs. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens t A COPY TESTE: fid. <azx-' —. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance Mike Lazzuri, Director, Court Services K A. B. C. D. E. ATTACHMENT #1 ELECTRONIC MONITORING E- I Purchase of services for the electronic monitoring of juveniles before the court. This program could also be used as a step-down program for those previously in detention. This program would serve 30 youth per year for up to 30 days using the services of an Outreach Detention program. It would be used as an alternative to secure detention placements. The Court Service Unit will supervise this program. $16,488 INTENSIVE PROBATION Implementation of an intensive probation program to include the classification of cases, strict supervision, and a levels program including some restrictive movements by using electronic monitoring. This program would use $25,200 for the purchase of services for the rental of electronic monitoring equipment and a Part-time grant - funded position based upon 32 hours per week ($33,000) to monitor the youth. The Court Service Unit will supervise this program. $58,200 COMMUNITY SERVICE Community service program which could help coordinate the juveniles with a job site that will improve the possibilities of job placement. This program would use a part-time grant -funded employee based upon 20 hours per week to assist in matching the youth with service opportunities. The Court Service Unit will supervise this program. $9,360 PROBATION AIDE This aspect involvesra probation officer aide to assist in handling of casee.supervision requirements and the gathering of information for -the completion of court ordered investigations. A part-time grant -funded position would provide these services based upon 32 hours per week ($29,000). The Court Service Unit will supervise this program. OPERATING EXPENSES Operating expenses for the part-time space, telephones, office equipment, Unit will supervise this program. 3 $29,000 positions include rent of etc. The Court Service $14,500 r F. PURCHASE OF SERVICES - NON-RESIDENTIAL Either the Court Service Unit or the CPMT may administer these programs. 1. Expenses necessary for the treatment of youth which may include certain testing, treatments, or programs that do not result in the residential placement of the youth. $20,000 2. Outreach Detention. $35,405 G. PURCHASE OF SERVICES FOR THE RESIDENTIAL PLACEMENT OF YOUTH: Either the Court Service Unit or the CPMT may administer these programs. 1. Crisis Intervention programs (such as the 28 Day program of Youth Haven II or Sanctuary). $81,000 2. Group residential care per diem rates (like Youth Haven I, Youth Haven II, Drug and Alcohol programs, etc.). $143,664 H. SUPPLEMENT TO YOUTH HAVEN II Total A supplement to Youth Haven II for VJCCCA cases regardless of the locality involved. This cost reducing contribution will be available to youth meeting the VJCCCA eligibility criteria. $75,000 $511.617 Any unspent VJCCCA monies from the FY 1996-97 budget must be rolled forward in the same categories for use during the FY 1997-98 programs. Any monies remaining at June 30, 1998, (the end of the biennium) must be returned to the State. The VJCCCA grant program funds the part-time positions referenced above. Should this type of funding be eliminated, the program will cease and the positions will be terminated. E A-062497-2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 1997 AGENDA ITEM: Request to Transfer Monies from the Court Service Unit Budget to a Youth Haven II Account to Fund the Maintenance of Effort Requirement for the Virginia Juvenile Community Crime Control Act Program COUNTY ADMINISTRATOR'S COMMENTS• �l�c�sri �-+� o�i •�w J SUMMARY OF INFORMATION: The General Assembly implemented the Virginia Juvenile Community Crime Control Act (VJCCCA) during the 1995-96 fiscal year and replaced block grant programs which funded programs such as Youth Haven II. VJCCCA monies may now be used to purchase residential care, special treatment programs, or other community-based services and programs for youth meeting certain eligibility criteria. Before VJCCCA, many of these costs and services were paid for through monies included in the Court Service Unit budget. One requirement of the VJCCCA program is that the grant monies could not supplant other State monies. In addition, we could not reduce the local maintenance of effort (use of local monies to fund services) to obtain the grant monies. The maintenance of effort identified by the Department of Juvenile Justice for Roanoke County for the current fiscal year is $102,447. Through the loss of the former block grant monies, the per diem rate required for Youth Haven II was significantly increased. This increase resulted in a reduction of participation and use of the Youth Haven II program for the current fiscal year. we request that $102,447 be transferred from the Court Service Unit budget to a Youth Haven II account to offset their operating shortfall for the current fiscal year and to fulfill the maintenance of effort requirement. We have modified the per diem rate for Youth Haven II for the 1997-98 fiscal year to reflect the loss of block grant funding and the use of VJCCCA monies to lower the per diem costs. No new appropriation of monies from the general fund is required. Staff recommends transferring $102,447 from the Court Service Unit budget previously used for the purchase of residential services to a Youth Haven II account to serve as the maintenance of effort to qualify for VJCCCA monies. No new appropriation of general fund dollars is required. STAFF RECOMMENDATION: Staff recommends the establishment of a Youth Haven II account for the maintenance of effort and the transfer of $102,447 to that account to qualify for the FY1997-98 VJCCCA monies. Respectfully submitted, 04&�A CL14w� /L,@ ohn M. Chambliss, Jr. Assistant County Administrator E-2 Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Lee B. Eddy motion No Yes Absent Denied ( ),to approve transfer of funds Eddy ,x Received ( ) Harrison x Referred ( ) Johnson To ( ) Minnix Nickens _x cc: File John M. Chambliss, Jr., Assistant County Administrator Mike Lazzuri, Director, Court Services Diane D. Hyatt, Director, Finance A-062497-3 ACTION NO. ITEM NUMBER 063 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 1997 AGENDA ITEM: Award of Contract for Professional Consultant Services to Develop a Needs Assessment for a Secured Detention Facility for Juveniles to Serve the County of Roanoke, City of Salem, and Franklin County COUNTY ADMINISTRATOR'S COMMENTS: r•' SUMMARY OF INFORMATION: i In November 1996, Roanoke County and the City of Salem were advised that the City of Roanoke's Detention Home would limit the number of youth that they would serve to the number of beds licensed by the Commonwealth of Virginia. Since then, the City of Salem and Roanoke County have been operating to find juvenile detention beds on a space available basis at the 18 detention facilities across Virginia. The County of Roanoke and City of Salem now faces the decision making process of determining how to provide appropriate detention bed space. This may be accomplished by: A. Building our own facility. B. Seeking a privatized facility to meet our needs. C. Seeking a cooperative venture with an existing detention facility to expand and/or purchase bed space to meet our needs. D. Continuing to seek bed space on a space available basis. There may be instances when no beds are available to accomplish our need. Regardless of the methodology chosen, there are certain steps required by the State Department of Juvenile Justice before we can accomplish any assignment of bed space. The Department of Juvenile Justice must review and approve each step. The first phase is to develop a needs assessment to determine the actual number of beds required by the locality. The second phase is an additional study for the program and design of the facility and the services to be offered. The third phase would be any architectural and engineering work for the design of the specific facility to be built. The final phase is actual construction. Should a new facility be constructed, the State will assist up to 50o in the construction costs with a maximum of $52,000 per bed space, and share operating costs. From a time perspective, if the decision was made today to continue with the development and building of a.separate detention facility for.:. Roanoke County, it would be at least three years before the bed' would actually be available. This schedule does not consider potential difficulties and time-consuming efforts for approval of the various plans, site selection, or obtaining funding mechanisms to develop the facility. To comply with the Phase I study for the needs assessment, the County has issued a request for proposal for professional consulting services to develop a needs assessment for Roanoke County, City of Salem, and Franklin County. Staff recommends the award of the contract to MMM Design Group for $8,500 plus the cost of printing the reports. We will share this cost with the City of Salem. Franklin County has recently participated in this type of study; therefore, their information will be updated. Once our total needs are determined, we will consider other options in the design and program.phase that Franklin County, Roanoke County, and the City of Salem will share under a separate agreement. 2 C -3 FISCAL IMPACT: It 'is suggested that $6,000 be transferred within the budget of the Court Service Unit to a Professional Services Account for the payment of the County's share of this contract. No new appropriation of monies is required. STAFF RECOMMENDATION: Staff recommends that the contract be awarded to MMM Design Group and that the above -referenced transfer of monies within the Department of the Court Service Unit be approved to allow the needs assessment study to be done. Respectfully submitted, hn M. Chambliss, Jr. Assistant County Administrator R, E-3 Approved by, Elmer C. Hodge County Administrator ------------------------------------------------------------ ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Absent Denied ( ) motion to award contract -and Eddy x Received ( ) transfer funds Harrison x Referred ( ) Johnson _x To ( ) Minnix x cc: File Nickens _X John M. Chambliss, Jr., Assistant County Administrator Mike Lazzuri, Director, Court Services Diane D. Hyatt, Director, Finance Elaine Carver, Director, Procurement 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 1997 RESOLUTION 062497-4 ABANDONING A SECTION OF AN UNOPENED ROAD IN THE WINDSOR HILLS MAGISTERIAL DISTRICT OF ROANOKE COUNTY CROSSING TAX PARCELS 76.16-2-2, 76.16-2-3, 76.16-2-4, 76.16-2-5, WHICH ROAD WAS TO BE KNOWN AS THE CASTLE ROCK MINING ROAD WHEREAS, Radford & Company, the Petitioner, has requested the Board of Supervisors to abandon a portion of an unopened road in the Windsor Hills Magisterial District known as the Castle Rock Mining Road pursuant to Section 33.1-164 of the 1950 Code of Virginia, as amended, and to authorize the conveyance of the same to the Petitioner pursuant to Section 33.1-165 of the 1950 Code of Virginia, as amended; and WHEREAS, Radford & Company is the Contract purchaser of Tax Parcels 76.16-2- 2, 76.16-2-3, 76.16-2-4, and 76.16-2-5 over which a portion of said unopened road passes. Radford & Company will be acquiring fee simple title to the property on both sides of said unopened road. WHEREAS, that said unopened road is not a part of the Virginia Secondary System of Highways and may be abandoned pursuant to the provisions of Article 12, Chapter 1, Title 33.1 of the Code of Virginia and that all of the properties which could have been served by said unopened road are presently served by the present highway Route 419. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That pursuant to Section 33.1-164 of the 1950 Code of Virginia, as amended, that portion of the unopened road known as. the Castle Rock Mining Road crossing Tax 1 Parcels 76.16-2-2, 76.16-2-3, 76.16-24, and 76.16-2-5 be, and hereby is, abandoned; and 2. That pursuant to Section 33.1-165 of the 1950 Code of Virginia, as amended, that portion of the unopened road known as the Castle Rock Mining Road crossing Tax Parcels 76.16-2-2, 76.16-2-3, 76.16-2-4, and 76.16-2-5 is deemed no longer necessary for the public use and the conveyance of said portion of unopened road to the Petitioner is hereby authorized. 3. That pursuant to Section 33.1-163.1 of the 1950 Code of Virginia, as amended, a certified copy of this resolution of abandonment shall be recorded and indexed in the Circuit Court Clerk's Office. 4. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be on form approved by the County Attorney. Supervisor Eddy moved to adopt the resolution. 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F '�v�q 424: io� a k$<4 Q ° }' '43"��°ei� � Si�ci e 1 r Zip 30 % v^� f� r amu„ .Z � w4< V`n i�"Q �•"�2 � t 0 CJ 1 � f , y A-062497-5 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 1997 AGENDA ITEM: Request to appropriate funds for two emergency -funded corrections deputy positions, to be partially funded by the State Compensation Board for FY 97-98. This request also includes an amendment to the County Classification and Pay Plan to temporarily accept these positions into the plan. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. These positions are not included in the budget for the Sheriff's Department. The State Compensation Board re-evaluates emergency positions on an annual basis and allocates funds accordingly. BACKGROUND: On several occasions, the Sheriff has updated the Board on staffing needs at the Roanoke County -Salem Jail due to an increased inmate population. For FY 95-96, the State Compensation Board granted and funded Roanoke County four temporary positions to deal with overcrowding in the jail. These positions were to be funded by the Compensation Board for a period of one year, with additional funding to be evaluated on a yearly basis. For FY 97-98, the Sheriff's Office received funding from the Compensation Board to continue the employment of two emergency -funded corrections deputies for jail overcrowding. These positions are designated for FY 97-98 and would be reevaluated in FY 98-99. SUMMARY OF INFORMATION: By accepting these two positions, we are still down two positions in the jail from FY 95-96. I am requesting that the Roanoke County Board of Supervisors accept the state funding for these positions and include them in the Roanoke County Classification and Pay Plan. FISCAL IMPACT: The total fiscal impact is $61,579. The State Compensation Board will be responsible for $45,980, leaving a difference of $15,599 to be supplemented by the county. The county supplement is needed because the Compensation Board does not cover all fringe benefits and also recognizes a lower salary reimbursement rate for corrections deputies than is paid by Roanoke County. STAFF RECOMMENDATION: Staff recommends appropriation of $45,980 in revenue reimbursement from the Compensation Board and the related expenditure increase in the Sheriff's personnel budget. Staff also requests a transfer of $15,599 from the Board's Contingency Account to the Sheriff's personnel budget to cover unreimbursed costs of the two positions. Respectfully submitted, 4 6, 5- � r X4 � Gerald S. Holt Sheriff Approved by, Elmer C. Hodge, Jr. County Administrator ACTION Approved (x) Motion by: Bob L. Johnson to Denied approve additional funds from Received Board Contingency Fund and Referred appropriation of State To Compensation Board funds cc: File Gerald S. Holt, Sheriff Joe Sgroi, Director, Human Resources Diane D. Hyatt, Director, Finance VOTE No Yes Absent Eddy x Harrison _x Johnson x Minnix _x Nickens x WORKSHEET County 23,919.00 Base 2,824.83 VRS 11.81% (.1181) 83.72 VRS Life (.0035) 1,829.80 FICA 7.65% (.0765) 1,992.00 Health Ins. 140.00 Dental Ins. -------------------------- -------------------------- 30,789.35 $30,789.35 X 2 $61,578.70 $61,578.70 -45,979.76 $15,598.94 State 20,430.00 Base 982.68 VRS 4.81% (.0481) 14.30 VRS Life .07% 1,562.90 FICA 7.65% (.0765) ------------------------ ------------------------ 22,989.88 $22,989.88 X 2 $45,979.76 FS O W =00 Q W O O » m O m C d 1 J fa¢ O ¢ F- U O F J Q W Z U O Z — Q F- 3 — O O J m J as H z ww U � —a w— w� ov W y mm oa � J U W f Q Z 2 y y aD a0 o D\ W a0 c0 N 47 cD '1' o o m N N M N N N N N erf en N N N N N N N N N N M M ebn N 0 m U U U U U U U U U U U U U U U U f U U U U U U U W U O Q fA y Y m m U S O J O O S Q Q U O O d J N 3 3 f ¢ Y Q to a Z N m W 2 H C Z WQ w N W = Z Z Z Z W W Z J O 3 CO W Q W0 O H F OF W J O Q W W U J J O C F x w J J J Z O F J W J W i a U to cn to 3 3 O 3 x H g O rn �D r \D m %D �D m LM _-r _ ,7Lm I11 -21.Y m -Pn w 1f1 O R1 M c0 .- O O J C) n n t11 O\ �D o N m %D N cp N �D D\ r en n N O \O m _r -7 O .7 o cc N v� N 01 m ? N o m b M r r ? n N ko m o` M ,mi o o� .a Ln ui n o NN N N N r N N N M N N M N N N N en M N M M N N NR N N N 1[1 N N N NN N N N N N N N N N N Ln N N tt1Ln� �• N Ln m M 0 ON ON m co cli r � N r wf -= r O� O O O O O O O O O O O O O O O O O O co O O p 1+ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 co e O v O co M � Z O.. 7 O W ¢< =00 mm < W O < m m O > Y, U U mOm W C U acLJ O W a �D o¢F U O 'n O_ n i o J Q W d Z U O Y O Z 'n F- N N 0 O N O J 10 U e+f G J r a 0 ¢ Q W F• Y J O W O Z F• U S Q Z O WW t�. • m U £ O w W tL - J > O O Q F Q C Z W m W ¢ J W S O ¢ U y C U 117 O W W J U to - Z wtD..0 WD.. O N 0x w Go a O� W C W W U Q W - ZO aK JJ 3�nO.cL OJ W O Q z £ to F- Li C Z Q'7 - 2 - OD > O U W U N -C y 2 in Li F•- Z- W o<> we L— y O_ z ti C xz + xw <¢ F• W O W ♦- J y < £ O O < y W 0 £ Z w 3 U S < Y z U U U U U C £F• C C < <C Y ¢• 0 aU ¢ O F JN W U y < - U - J £ (n W Z li < £ U £ (A C CO O O• W U) m 117 OJ U - Z e O v O co M � Z O.. 7 y ¢< y mm m m Y, U U O W 0 �D in 'n O_ n i o z e O v O co E-5 t+7CO a 0 �D n 'n oD co e) ro N N m N N N e+f N a 0 N O O O N OD W N N - Vl y y y m C J U U U U C m 0 O f- 0 W W U U U £ f £ £ U £ (A y F y } C O 0 W 0 J m < Q J N to F• W J O > 6 O C £ Y O O U O- J Q s U F• O � J < Z W O y N O y Z } } C C } W W W Y W W < C C W Y J 2 O Z C J x F• W C U Z Z Q O J U J > < M < < O x O O ChO W N_ 1D a O N 1- u, m �D en m X 11 N �D I- t11 %D m N t11 O O f- t11 N0, m ON ref 1- N %O m %D W 111 %D I- \O %D �D 1D N 0p �O N 0 -1 \D a �D co m co N w r m b O 1- 0 n N N N N N N N a N N N N N N N N N N N N N N N N m 1- -? t- N w O ull 111 OD I- a 0L"1 a O 111\0 O\ r U1 O O O O _O O O O O O CD O O O O O O O O O O O r- 0 0 0 0 0 0 o 0 0 0 0 E-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 1997 ORDINANCE 062497-6 AUTHORIZING THE RENEWAL OF A LEASE OF REAL ESTATE FOR A PUBLIC SAFETY RADIO TOWER SITE ON TINKER MOUNTAIN BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate, which includes a lease of real estate, shall be accomplished by ordinance and pursuant to the authority found in §§ 15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke f County the first reading of this ordinance was held on June 10, 1997, and the second reading was held on June 24, 1997, concerning the lease of real estate for a public safety radio tower site on Tinker Mountain; and 3. That this lease is with Lee C. Hartman, Jr. for a parcel of land described on Exhibit A attached hereto and made a part of this ordinance, together with a non-exclusive right of access to and from the premises by way of the private road connecting with Frontage Road, said lease commencing the 1 st day of July 1997, and ending the 30th day of June, 2000, for an annual rental of $2,300.00 payable on the first day of each yearly period during the term of the lease. 4. That the lease agreement setting forth the terms and conditions of this lease is incorporated herein by reference. 5. That the County Administrator, or an Assistant County Administrator, is authorized to execute this lease on behalf of the County of Roanoke and to execute such other documents and take such other actions as are necessary to accomplish this transaction all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File John D. Willey, Property Manager William J. Rand, III, Director, General Services Paul M. Mahoney, County Attorney 2 n cc a aCC O� W Q J oW 0 a W y. to `�S 4 Z t 1 - L• n v `S/ � LD it ^r Ai O ' • Q I`L 0 I � i Q �+ 1 O ti W v Cc v (�)� lQ 0, Z t 1 - L• .00l Z (o Z � F 0 lQ N > W Z N Q W !� ALJ Li r r Q. W . N .ZI O Z o � Q Z t 1 - L• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 24, 1997 ORDINANCE620 497-7 AUTHORIZING THE PURCHASE OF CERTAIN REAL ESTATE FOR DRAINAGE PURPOSES FROM DAVID A. THOMPSON, TAX MAP NO. 36.19-1-1.2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on June 10, 1997; and a second reading was held on June 24, 1997. 2. That the purchase of this real estate from David A. Thompson for One Hundred Dollars ($100) for drainage purposes is hereby accepted. Said real estate is more particularly described as a .36 -acre parcel of real estate identified as Tax Map No. 36.19-1-1.2. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. Supervisor Harrison moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens 1 A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AST ACCURATE BOUNDARY SURVEY. TAX MAP No.36.19-1-1.7 - \ / e'�(r PROPERTY OF \ COWAN C. & DORIS Y- EDWARDS 1 TAX MAP No.36.19-1-1.6 o M PROPERTY OF GOO* 0 3 ",T" PROPERTY OF CHARLES. C. HARRIS TAX MAP No. 3&15-1-10 PROPERTY OF DAVID A. THOMPSON PARCEL "A" (Montclair Estates) 0.36 Ac. - TAX MAP NO. 36.19-1-1.2 r p�pp��Y qF GENE A do CAROL 8. TUTTLE, KIMBERLY D. DUDLEY ♦ TAX MAP N0.3&19-1-3 / TAX MAP NO.36.19-1-1.5 \ PROPERTY OF i SHERRY J. WEB8 / ! j / TAX MAP NO.3E.19-1-4 / 1 TAX MAP No.36.19-1-1.4 ` \ I {\TAX MAP No.36.19-1-5 / -� \ i 1 1 /\ ♦ \ /' Qom' � 1� 1 TAX MAP No.36.14-1-1.3� TAX MAP No.36.19-1-6-/� / pi / - � - \` ��i \♦ , / ♦\AX NAP No.36.19-1-7 ♦ �P /" ♦\ ♦1AX MAP /- 10 �♦ . Na36.19-1��/ /� v / i TAX MAP N0._36.19-1-1.2 SCALE: - f'=100' "=100' 0.36' ACRE TRACT TO BE CONVEYED TO ROANOKE COUNTY BY DAVID A. THOMPSON PREPARED BY. ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 0.6 _05 _97 G:\CAD\PLATS\36191A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 1997 as follows: RESOLUTION 062497-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, 1. That the certain section of the agenda of the Board of Supervisors for June 10, 1997 designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes for May 13, 1997 2. Confirmation of appointments to the Board of Zoning Appeals, the Building Code Board of Adjustments and Appeals, the Clean Valley Council, and the Parks and Recreation Advisory Commission. 3. Appropriation of Federal and State Funds for reimbursement of expenditures related to Hurricane Fran. 4. Authorization for write-off of Utility Bad Debt. 5. Request from School Board to accept $2500 grant from Howell's Motor Freight, Inc. for Writing Workshops. 6. Appointment of George G. Assaid as Alternate Subdivision Agent for Roanoke County. 7. Acceptance of water and sanitary sewer facilities serving Triple Crown Estates - Section 1. 8. Approval of resolution amending the Vehicle Utilization Policy to increase mileage reimbursement for use of personal vehicle for County business. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Vincent K. Copenhaver, Finance Manager Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Lorraine S. Lange, Supervisor of Language Arts Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility John M. Chambliss, Jr., Assistant Administrator A -062497-8.a ACTION NO. ITEM NUMBER L -2 - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 1997 AGENDA ITEM: Confirmation of Committee Appointments to the Board of Zoning Appeals, Building Code Board of Adjustments and Appeals, Clean Valley Council and the Parks and Recreation Advisory Commission. SUMMARY OF INFORMATION: The following nominations were made at the June 10 Board meeting and should now be confirmed. Board of Zoning Appeals Supervisor Johnson nominated Carlton Wright to serve another five- year term which will expire June 30, 2002. Building Code Board of Adjustments and Appeals Supervisor Eddy nominated Larry W. Degen to fill the unexpired term of Buford Butts as alternate member. The term will expire July 28, 1998. Clean valley Council Supervisor Nickens nominated Vince Reynolds to another two-year term which will expire June 30, 1999. Parks and Recreation Advisory Commission Supervisor Johnson nominated David A. Thompson to fill the unexpired term of Tim Hoelzle, representing the Hollins Magisterial District, who has resigned. The term will expire June 30, 1998. Supervisor Johnson has also nominated Richard Cox, Hollins Magisterial District to serve another three-year term and asked that his confirmation be placed on the Consent Agenda. His term will expire June 30, 2000. L-7. Supervisor Harrison has nominated Wayne Gauldin, Catawba Magisterial District, to another three-year term and Lonzo Kennedy, Catawba Magisterial District to a three-year term. Their terms will expire June 30, 2000. It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, <f7_ c� Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Absent Denied ( ) approve Eddy Received ( ) Harrison Referred ( ) Johnson _ To ( ) Minnix x_ Nickens cc: File Board of Zoning Appeals File Building Code Board of Adjustments and Appeals File Clean Valley Council File Parks & Recreation Advisory Commission A -062497-8.b ACTION NO. ITEM NUMBER L- . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 1997 AGENDA ITEM: Appropriation of Federal and State Funds for Reimbursement of Expenditures Related to Hurricane Fran COUNTY ADMINISTRATOR'S COMMENTS: e�& � xe� SUMMARY OF INFORMATION: The County sustained minor damage on September 6, 1996 during Hurricane Fran. Debris removal and cleanup have been completed and total expenditures amounted to $41,877. The County applied for and has received the maximum Federal and State assistance available (94%) totaling $39,364. FISCAL IMPACT: In order to record the budget for the storm damage on the County books for 1996- 97, the Board will need to appropriate $39,364 to County departments. This amount will be offset by $39,364 in Federal and State revenues. County departments receiving appropriations include: Department Purpose Amount Parks and Recreation Overtime, Equipment Usage $12,806 Elections Moving Voting Machines 1,047 Police Overtime 527 Fire and Rescue Overtime 327 Solid Waste Overtime, Equipment Usage, Tipping Fees 24,657 Total $39,364 $2,513, representing the 6% not recoverable from Federal and State revenues, were absorbed by the County departements. M:\FINANCE\COMMON\BOARD\6-24-97C.WPD June 18, 1997 L- 3 STAFF RECOMMENDATION: Staff recommends appropriating funds as described above in the fiscal impact statement. SUBMITTED BY: Vincent K. Copenhaver Finance Manager APPROVED: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Absent Denied ( ) approve Eddy x Received ( ) Harrison_ Referred ( ) Johnson To ( ) Minnix x Nickens x cc: File Vincent K. Copenhaver, Finance Manager Diane D. Hyatt, Director, Finance M:\FINANCE\COMMON\BOARD\6-24-97C.WPD June 18, 1997 E3 A -062497-8.c ACTION NO. ITEM NUMBER L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 1997 AGENDA ITEM: Write-off of Utility Bad Debt COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Each year the County writes off the Utility delinquent accounts that are over five years old. This policy is consistent with the procedures used by the Treasurer for the write off of delinquent personal property accounts as prescribed by law. The following efforts have been made to collect these accounts: 1. Collection letters requesting payment. 2. Filing with the Department of Taxation Debt Set-off Program. 3. Filing Warrants in Debt where a valid address is available. 4. Continuing to research for delinquent accounts through the DMV, VEC, and Department of Taxation Records. SUMMARY OF INFORMATION: The delinquent utility accounts to be written off at this time are: Year Amount Number of Accounts 1992 $9,370.49 45 M:\FINANCE\COMMON\BOARD\6-24-97.WPD June 17, 1997 Total Billing $7,801,429.00 of Delinquency .12% L- j A comparison of prior year delinquent account write-offs is shown below Year Amount Number of Total Billing % of Delinquency Accounts 1991 $4,605.00 32 $7,472,725.00 0.06% 1990 $4,084.00 42 $6,289,504.00 0.06% 1989 $3,344.00 30 $5,985,833.00 0.06% 1988 $6,839.00 47 $5,897,197.00 0.11% STAFF RECOMMENDATION: Staff recommends writing off the 1992 delinquent accounts. SUBMITTED BY: Diane D. Hyatt 61 Director of Finance APPROVED: 9"11� Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Absent Denied ( ) approve Eddy x_ Received ( ) Harrison x_ Referred ( ) Johnson To ( ) Minnix x_ Nickens _. x cG:> File Diane D. Hyatt, Director, Finance M:\FINANCE\COMMON\BOARD\6-24-97.WPD June 17, 1997 A -062497-8.d ACTION ITEM NUMBER MEETING DATE: June 24, 1997 AGENDA ITEM: Request from School Board to accept and appropriate $2500 from Howell's Motor Freight, Inc. for Writing Workshops COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Howell's Motor Freight, Inc. awarded Roanoke County Schools $2500 for a storyteller to perform and teach writing workshops at Cave Spring Junior High School, Wm. Byrd Middle School and Hidden Valley Junior High School. SUMMARY OF INFORMATION: Donald Davis, a professional storyteller, performed at three middle schools (Cave Spring Junior High School, Wm. Byrd Middle School and Hidden Valley Junior High School), and he taught writing workshops in those schools. FISCAL IMPACT: none STAFF RECOMMENDATION: Staff recommends appropriation of $2500 to the School Grant Fund. .11 A CAA &,4 x1M9 9 Lorraine S. LangeO Supervisor of Language Arts Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) S41-1 A Elmer C. Hodge County Administrator ACTION Motion by: u. Odell ter; nni x to approve cc: File Lorraine S. Lange, Supervisor of Language Arts Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board V V'1'z No Yes Absent Eddy x Harrison _X__ Johnson_ Minnix x_ Nickens — cc: File Lorraine S. Lange, Supervisor of Language Arts Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board A -062497-8.e ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 1997 AGENDA ITEM: Appointment of George G. Assaid as Alternate Subdivision Agent for Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Code of Virginia requires that a local governing body be responsible for the administration and enforcement of the provisions of the local subdivision ordinance. In Roanoke County, the Board of Supervisors has delegated this responsibility to an administrative Subdivision Agent. O. Arnold Covey, Director of Engineering and Inspections, is currently the Roanoke County Subdivision Agent, and is thus authorized by code to approve subdivision plats, Timothy Gubala, Director of Economic Development, and Terrance Harrington, Director of Planning and Zoning currently serve as alternate Subdivision Agents. STAFF RECOMMENDATION: The Engineering and Inspections Department is continually reviewing existing processes (County services) to improve customer service. During the past year, I have assigned the responsibility of subdivision administration to the Development Review Coordinator, George Assaid. I believe this appointment of George Assaid to Alternate Subdivision Agent will improve the efficiency of this service to our customers. Therefore, I am requesting that George G. Assaid, Development Review Coordinator, be appointed by the Board of Supervisors as an Alternate Subdivision Agent for Roanoke County. F1 MITTED BY: Arnold Covey, Director Engineering & Inspections APPROVED BY: Y'00-✓ )�� Elmer C. Hodge County Administrator L—+ (49 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Absent Denied ( ) approve Eddy _x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens _x cc: File Arnold Covey, Director, Engineering & Inspections Timothy GLbala, Director, Economic Development Terrance Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney 2 A -062497-8.f ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 24, 1997 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Triple Crown Estates - Section 1 COUNTY ADMINISTRATOR'S COMMENTS: zv SUMMARY OF INFORMATION: The Developer of Triple Crown Estates - Section 1, Tim Davis with C&D Builders, has requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by T. P. Parker & Son entitled Triple Crown Estates - Section 1, dated 06/12/92, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County on 03/12/93. FISCAL IMPACT: The value of the water and sanitary sewer construction is $32,174.00 and $43,135.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Triple Crown Estates - Section 1 along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary Robe son, P.E. Utility Director Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: H. Odell Mi n_n_i x to approve L-7 APPROVED: 6414,11 -'� Elmer C. Hodge County Administrator cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections VOTE No Yes Absent Eddy x Harrison X_ Johnson x Minnix _x Nickens X cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections REQUEST FOR 1—WOk-(_ DATE Mr. Arnold Covey Engineering & Inspections Department County of Roanoke P. 0. Box 29800 Roanoke, VA 24018-0798 Dear Arnold: INSPECTION L- I hereby requests a `�� inspection of W&�—y=-_ 5 constructed in T G v G of plans prepared by Sp ; plan or project # 92 --Sg-- c,) 4-7 G dated 6 tzl4 :;, and approved by the County of Roanoke on We request to be present during the inspection for of the above facilities. Name and address of developer: Contact person and telephone number: 1-31 M D &U LS (S40) 3,4q - Z' -Sq Signature of Owner/Principal FOR USE BY ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT Date request received: Date final inspection completed: The referenced facilities meet the requirements for acceptance by the County of Roanoke: County of 'Ro'anAe Engineering& Inspections Department Contractor for above facilities: S • C'. R r L._hr<Y f' m/l pc: Gary Robertston, Utility Department Construction Inspection, Engineering & Inspections File DATE THIS CHATTEL DEED, made this 15th day of May , 19 97 , by and between: C & D Builders, Inc., a Virginia corporation , hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Triple Crown Estates , made by T. P. Parker & Son and on file in the Roanoke County Engineering Department, Page 1 of 3 L— r7 The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Developer: By: As: WITNESS THE FOLLOWING signatures and seals: State of. Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of Nei 19 By: Samuel Wallace Cundiff Its President Duly authorized officer Title on behalf of C & D Builders, Inc. Notary Public My Commission expires: 3 ( Page 2 of 3 Approved as to form: Board of Supervisors of Roanoke County, Virginia County Attorney By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of , 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 L--',1 NOR TH dor o'-) %moi BR \9 O 9.12 �m 9 N 149,80 C' m m 0 •�� % gZ� 99� 189,56 � 9g N Y4 36 421.56 421.56 _ �Q N m 229.32 o a' Q � d 5T,7p9 �F ' m 268,30 Air 6 W ,� W 404.98 S? •� p� 8 n i m 287.81 � a t�s •� �ti\�\686T/0EA m 2gf 5803< �o to N . 357.57 146.52 80 135.99 �+AL 2gA 9'� N X226.52 _ / a ` 6"/ST 98.25 y22.39 0 • 133 A2 ma, 2�5 01 •lY 64,79 80 .91 g p� O w5 `� 127.06 Bel n1 65� 6l. Ov /63 2 80 5.5 1• V p 7 8.98 22.39 24.64 32.9 N o� 0 0 • N ip � • N 62.28 159.93 82.72 80 80 80.11 Glade / ROANOKE COUNTY UTILITY ACCEPTANCE OF WATER AND SEWER FACILITIES DEPARTMENT FOR TRIPLE CROWN ESTATES, SECTION I a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 24, 1997 RESOLUTION 062497-8.g AMENDING THE VEHICLE UTILIZATION POLICY TO REIMBURSE EMPLOYEES AT THE RATE OF $0.27 PER MILE FOR THE USE OF PERSONAL VEHICLE IN THE CONDUCT OF COUNTY BUSINESS WHEREAS, the Board of Supervisors of Roanoke County implemented on June 13, 1988 the Vehicle Utilization Policy as adopted on May 24, 1988 and which determined the number of vehicles to be used by the various departments; and WHEREAS, the said policy established the rate for reimbursement of employees using personal vehicles in the performance of their assigned duties which had been the rate authorized in Section 14.1-5 of the Code of Virginia; and WHEREAS, the rate authorized by the Commonwealth of Virginia was amended during the 1997 session of the General Assembly from a reimbursement rate of $0.24 to $0.27 per mile. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County that the County's Vehicle Utilization Policy is hereby amended to allow reimbursement to employees for the use of their personal vehicle in the performance of their assigned duties at the rate of $0.27 per mile for mileage driven on or after July 1, 1997. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, CMC -" Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JUNE 24, 1997 RESOLUTION 062497-9 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens A COPY TESTS: ->O/. C.2�- Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 1997 ORDINANCE 062497-10 GRANTING A SPECIAL USE PERMIT TO COY AND DEANNA WEAVER TO OPERATE A PRIVATE KENNEL AT 1905 MAYFIELD DRIVE (PART OF TAX MAP NO. 79.03-5-59), VINTON MAGISTERIAL DISTRICT WHEREAS, Coy and Deanna Weaver have filed a petition to operate a private kennel located at 1905 Mayfield Drive (Part of Tax Map No. 79.03-5-59) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 3, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 27, 1997; the second reading and public hearing on this matter was held on June 24, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a private kennel on 11.74 acres located at 1905 Mayfield Drive (Part of Tax Map No. 79.03-5- 59) in the Vinton Magisterial District is substantially in accord with the adopted 1985 Compre- hensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) The private kennel shall be limited to five dogs over the age of six months. (2) The Special Use Permit shall be in effect for five years beginning June 25, 1997, and ending June 25, 2002. (3) The Special Use Permit is for Coy and Deanna Weaver only and is not transferable to any other property owner. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Supervisor Eddy moved to adopt the ordinance with three added conditions. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens A COPY TESTS: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 WA Gr '* DEPARTMENT OF PLAIWINC; COY & DEANNA WEAVER AND ZONING SPECIAL USE PERMIT 79.03-5-59 (p/o) NORTH. 37., ?k r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 24, 1997 ORDINANCE 062497-11 TO CHANGE THE ZONING CLASSIFICATION OF A 1.231 ACRE TRACT OF REAL ESTATE LOCATED AT 3390 COLONIAL AVENUE (TAX MAP NO. 77.11-1-57) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1, CONDITIONAL, TO THE ZONING CLASSIFICATION OF C-1, CONDITIONAL, UPON THE APPLICATION OF DR. WILLIAM F. BALL AND EUGENIA H. BALL WHEREAS, the first reading of this ordinance was held on May 27, 1997, and the second reading and public hearing were held June 24, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 3, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: - 1. That the zoning classification of a certain tract of real estate containing 1.231 acres, as described herein, and located at 3390 Colonial Avenue, (Tax Map Number 77.11-1-57) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1, Conditional, Office District, to the zoning classification of C-1, Conditional, Office District, with amended proffers. 2. That this action is taken upon the application of Dr. William F. Ball and Eugenia H. Ball. 3. That the owner of the property has voluntarily proffered in writing the following amended conditions which the Board of Supervisors of Roanoke County, 1 Virginia, hereby accepts: (A) The rezoned parcel will be used for the construction and operation of medical offices for the practice of medicine. The current building on subject property will be retained and an addition built in the same style will be added to the rear of said existing building. physicians. (B) The medical practice will be limited to no more than three (3) (C) The development of the property will be in substantial compliance with :w::.:;:.F:: _:: n; .' .:...n}'•i' .... i :. .: vi �'iii:::Y y: ii%::�;i:;X}yi;?i::i'"F iiii::i:i: i• ;;iii:?iii:: :F::ti{giiy;::::::.}:• :....:.:{• •....::.F •.; .{.: :.:: ;:.. � ':':i; :•{:titi: the concept plan ........:.............................................................................................. (D) The "small evergreen trees" shown as part of a "Type'C' Buffer" will be at least five (5)feet in height at planting. (E) The "fence" shown as part of the'Type'C' Buffer" will be constructed of wood and will be at least six (6) feet in height, and will be in place prior to the commencement of construction of the site. (F) The "small evergreen trees" will be placed in a staggered manner on each side of the "fence." (G) All trees and natural vegetation will be saved as possible. (H) Outside lighting at the building will be residential in appearance, and the lights and poles will not exceed ten (10) feet in height. (1) Parking lot lighting will not exceed five (5) feet in height. (J) Signage will be limited to fifty (50)- square feet and will be substantially 2 as shown on Exhibit "A" attached. 4. That said real estate is more fully described as follows: BEGINNING at a point on the north side of Ogden Road, SW, corner to the land of the Knights of Pythias of Roanoke, VA; thence with the north side of Ogden Road, SW, N. 740 09' 07" W. 83.36 feet to a point; thence continuing with the north side of Ogden Road, SW, N. 630 3445" W. 153.52 feet to a point; thence N. 161 15' 50" W. 67.92 feet to a point on the east side of Colonial Avenue, SW; thence with the east side of Colonial Avenue, SW, N. 290 43' 19" E. 174.08 feet to a point on the east side of Colonial Avenue, SW, corner to Lot 5, Ogden Hills; thence S. 510 27' E. 294.05 feet to a point; thence S. 320 28' W. 147.37 feet to the Place of Beginning, containing 1.231 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens A COPY TESTS: Mary H. Alien, CMC Clerk to the Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 _ 4 NORTH . IW,tla.r1 �U�Et,ItA 8Af1 COMMUNITY SERVICES AND DEVELOPMENT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 24; 1997 ORDINANCE 062497-12 TO CHANGE THE ZONING CLASSIFICATION OF A 2.75 ACRE TRACT OF REAL ESTATE LOCATED AT THE CORNER OF ROUTE 419 AND BRAMBLETON AVENUE (PART OF TAX MAP NOS. 77.13-5-37,77.13-5-40, TAX MAP NO. 77.13-5-38) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-2 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF C&C DEVELOPMENT, L.L.C. WHEREAS, the first reading of this ordinance was held on May 27, 1997, and the second reading and public hearing were held June 24, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 3, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.75 acres, as described herein, and located at the corner of Route 419 and Brambleton Avenue (Part of Tax Map Numbers 77.13-5-37, 77.13-5-40, Tax Map Number 77.13-5-38) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of R-2, Medium Density Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of C&C Development, L.L.C. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby 1 accepts: (A) The Property which is the subject of the rezoning will be developed in substantial conformity with the revised rezoning site plan dated April 16, 1997, revised May 21, 1997, subject to any modifications required or agreed to by Roanoke County. (B) The hillside that remains after the necessary grading and excavation will be planted in some type of vegetative cover. 4. That said real estate is more fully described as follows: BEGINNING at the true point of beginning, said point being the point of intersection of the northeastern right-of-way line of Virginia Route 419 and the southeastern right -of --way line of Brambleton Avenue; thence proceeding along the right-of-way line of Brambleton Avenue N. 23136' 20" E. a distance of 16:74' to a point; thence N. 13° 30' 20" E. a distance of 281.51' to a point; thence N. 850 33' 38" W. a distance of 5.75' to a point; thence N. 180 41' 11" E. a distance of 55.23' to a point; thence N. 050 43'36" E. a distance of 22.20' to a point; thence N. 140 33'46" E. a distance of 89.16' to a point; thence leaving the right-of-way of Brambleton Avenue and running S. 8012646" E. a distance of 168.15' to a point; thence S. 750 06' 56" E. a distance of 39.15' to a point; thence S. 750 06' 56" E. a distance of 62.85' to a point; thence S. 040 40' 01" W. a distance of 130.02' to a point; thence S. 040 40' 01" W. a distance of 147.56' to a point; thence S. 840 19' 25" W. a distance of 171.87' to a point; thence S. 150 13' 30" W. a distance of 116.17' to a point; thence S. 000 00'30" E. a distance of 111.57' to a point lying on the right-of-way of Virginia Route 419; thence running along said right-of-way N. 630 04'20" W. a distance of 24.62' to a point; thence N. 490 10' 35" W. a distance of 168.35' returning to the true point of beginning, and containing 2.753 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Supervisor Minnix moved to adopt the ordinance. The motion carried by the E following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 9 C&C DEVELOPMENT, L.L.C. R -2 -TO • C-2 P/o 77.13-5-37; P/o 77.13-5-40 77x13-5-�� 3 a' "a.ss U ,, 10 I t r L40 Ae V 2 -- 4047 "^ 4.22 Aa �J � C-- / 1 1.41A4 'evv —RL155�3 �-- r\ / I - DEPAR 1 .t OF PLAMING AND ZONING 11 C&C DEVELOPMENT, L.L.C. R -2 -TO • C-2 P/o 77.13-5-37; P/o 77.13-5-40 77x13-5-�� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 24, 1997 ORDINANCE 062497-13 AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTIONS FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE ALLOWED TOTAL COMBINED NET WORTH WHEREAS, Section 21-73 of the Roanoke County Code establishes a restriction on the total combined net worth allowed for the exemption from or deferral of real estate taxes for certain elderly or permanently and totally disabled persons; and WHEREAS, the 1997 General Assembly for the Commonwealth of Virginia amended Section 58.1-3211 of the 1950 Code of Virginia by increasing this total combined net worth from $75,000 to $100,000; and WHEREAS, the first reading of this ordinance was held on June 10, 1997; and the second reading and public hearing was held on June 24, 1997. BE 1T ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-73. General prerequisites to grant of Division 3. Exemption for elderly and disabled persons of Chapter 21. Taxation be amended to read and provide as follows: Sec. 21-73. General prerequisites to grant. Exemptions provided for in this division shall be granted only if the following conditions are met: (2) That the owner and his spouse did not have a total combined net worth, including all equitable interests, exceedingseventy-five thousand dollars :ii: •n;.'F.::.}•:. .. 000) t d ii 1 1 i t as of December 31 of the immediately preceding calendar year. The amount of net worth specified herein shall not include the value of the sole dwelling house and up to one acre of land. 2. That this ordinance shall be in full force and effect with the 1998 tax year. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minniz, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court John L. Apostolou, Judge George W. Hams, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, Ill, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director., Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue