The URL can be used to link to this page

Home My WebLink About9/9/1997 - Adopted Board RecordsA-090997-1 ACTION NO. ITEM NUMBER E_ , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MN -V A111 AGEMA rMM: Request to appropriate monies for the purchase of a new Ere truck for the Read Mountain Fire Department CU= AME951RATOR'S CO, S: During the spring of 1997, the Town of Vinton shared in the cost of a new Pierce pumper and paid the County $125,087.87 which represented 50% of the purchase price of said truck. The Department of Fire and Rescue Apparatus Replacement Committee has recommended replacing the 1980 American LaFrance pumper currently stationed at the Read Mountain Fire Station. We have discussed this matter with Botetourt County and they have agreed to pay 50% of the cost of the new truck or $130,219.50. The truck is being ordered utilizing the County's standard specifications and under the multi-year purchase agreement with Pierce. The table below outlines the funding source for the purchase of the new truck: Payment from Vinton for share of their truck - $125,087.87 Agreement from Botetourt for their share of Read Mountain truck - 130,219.50 Contribution from the operating budget of the Roanoke County Department of Fire and Rescue 5.131.63 Total Purchase Price for Read Mountain Truck $260,439.00 The $255,307.37 appropriation requested has already been received and/or promised to the County of Roanoke from the Town of Vinton and Botetourt County as outlined above. The $5,131.63 difference in purchase price will be absorbed in the budget of the County's Department of Fire and Rescue. No new appropriation of County dollars is requested. AE-/ Staff recommends appropriation of the $255,307.37 for the purchase of the fire truck for the Read Mountain Fire Station. Respectfully submitted, Richard E. Burch Chief of Fire and Rescue ACTION E-1 Approved by, Elmer C. Hodge County Administrator VOTE ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Absent Denied ( ) to approve appropriation of Eddy_ Received ( ) $255,307..35 for purchase of Harrison_ Referred ( ) fire truck Johnson_ To ( ) Minnix Nickens X cc: File Richard E. Burch, Chief of Fire & Rescue Diane D. Hyatt, Director, Finance John M. Chambliss, Jr., Assistant County Administrator �4�pT Tp T Vit., n S' W.G. LOOPE, Chairman Botetourt Country GERALD A. BURGESS E.O. SHIFLETT, Vice -Chairman COUNTY ADMINISTRATOR R.E. LAYMAN, JR. /% . PHONE (S4-) 473.8223 Board of Superv�sorS FAX AI 473-82-7 BONNIE B. MAYO 1 WEST MAIN STREET -BOX t WANDA C. WINGO FINCASTLE, VIRGINIA 24090 July 2, 1997?7 Elmer C. Hodge P.O. Box 29800 5404 Bernard Drive Roanoke, Virginia 24018-0798 Dear Elmer, Thanks for your letter of June 24, 1997 updating the costs for the new fire truck at Read Mountain. We will, of course, continue to pay 50 percent of the cost, or $130,219.50. Please let me know when the payment is needed. With best regards, I am. Sincerely, Gerald A. Burgess County Administrator Enclosure cc: Bill Loope Wendy Wingo Ned McElwaine Chief Adam Fleming r - O 9 co O I Lfi N 84 z c F z 0 z i c E- LO r 1� N .. OC) V :mLo 3 N _ 4^p o ° O 65t Ln m O M N r N L .z Z _ O a ..a r c o c co Z _- C > rn . ro c N > Z E. a O > ;,..r-1 .k co Z 44 O r O �L' . r� t O co r O -4-) PQ O 0 O M `. uaa Ul O a0Lu ML,_ a!-00 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-2 PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH A PARCEL OF LAND OWNED BY CAROLYN L. JARVIS AND LLOYD M. RUSS FOR THE WATER TRANSMISSION LINE PROJECT Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, September 9, 1997, at 3:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide a long-term water source in Roanoke County. 3. That acquisition of an interest in a certain parcel of land, described below, is necessary for construction of water transmission lines from the Roanoke County Water Treatment Plant to north Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the property described below: (a) OWNER: Carolyn L. Jarvis and Lloyd M. Russ PROPERTY DESCRIPTION: Parcel of land located at the northwest corner of Wildwood Road and Sawmill Branch Road, Salem, Virginia (Roanoke County Tax Map No. 35.03-02-61) See attached plat identified as "EXHIBIT A" showing water easement to be acquired from Carolyn L. Jarvis and Lloyd M. Russ. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY Carolyn L. Jarvis and Lloyd M. Russ $ 218.00 6. That the landowners have been offered the amount listed in paragraph 5 above for an interest in their property and that this offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such water transmission lines and any other appurtenances to the water supply system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be V condemned prior to or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibit attached hereto and made a part of this resolution and authorize the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before September 23, 1997. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. 3 Supervisor Johnson moved to adopt the resolution as corrected. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: &','� Q, &'t� Brenda J. Holt n, Deputy Clerk Roanoke County Board of Supervisors cc: File William B. Hopkins, Jr., Counsel for Roanoke County Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE 090997-3 AUTHORIZING THE RELEASE OF AN EXISTING 20' EASEMENT AND THE ACCEPTANCE OF THE CONVEYANCE OF A REPLACEMENT EASEMENT, ALL ON THE PROPERTY OF MANSELL HERBERT HOPKINS, III AND SANDRA L. HOPKINS, FOR THE PURPOSE OF ACCESS TO CERTAIN PUBLIC WATER FACILITIES WHEREAS, Mansell Herbert Hopkins, III and Sandra L. Hopkins are the owners of 4.1681 acres of real estate, more completely described in a deed recorded in Deed Book 1432, at page 221, and this property is served by a gravel driveway which has access to Bridlewood Drive; and, WHEREAS, a 20 -foot roadway easement was granted to Bridlewood Associates by deed recorded in Deed Book 1079 at page 382; Roanoke County acquired the Bridlewood Water System by deed of record in Deed Book 1330, at page 277; which conveyance included the right-of-way for ingress and egress as described in deed of record in Deed Book 1079 at page 382; and, WHEREAS, this right-of-way has never been used by the County, rather the County has been using the existing gravel driveway of the Hopkins'; and, WHEREAS, the Hopkins' have requested that the County agree to eliminate the easement across their property, and to agree to share equally the cost of maintenance of the existing gravel driveway; and WHEREAS, the first reading of this ordinance was held on August 19, 1997; the second reading was held on September 9, 1997. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, that: 1) That the County of Roanoke hereby agrees to release and convey any and all right title and interest that it may own in that certain twenty (20) foot right-of-way across the property of Mansell Herbert Hopkins, III and Sandra L. Hopkins to said Mansell Herbert Hopkins, III and Sandra L. Hopkins. 2) That the County of Roanoke hereby accepts the conveyance of an easement across the property of Mansell Herbert Hopkins, III and Sandra L. Hopkins, said easement being on, through and over the existing gravel drive, the pathway of which is shown on the survey attached hereto and incorporated herein. The County agrees to share equally the cost of maintenance of the existing gravel driveway in its currently existing state or condition. 3) That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. 4) This ordinance shall be effective from and after its adoption. Supervisor Eddy moved to adopt the ordinance. The motion passed by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney -4�Z ; �\ g H •I'VC CA zzo�4 'le � 4� ab' o �' ;•�oJ � tom., �1� P h M w s�•�y, y\ � �i `�- a��"�'� .T e • / ....�a.. \ .:fit+'( / / - ' � �' hA ,p / / / / •� .a•,� .ter-x�_.: «' . � � \ i o e 44.4 f n !ice �• v i «[v o. . Ig It �} V ciya o AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE 090997-4 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, WEST MAIN STREET SEWER PROJECT WHEREAS, Action A-040996-1 adopted by the Board of Supervisors on April 9, 1996, approved a sanitary sewer extension along West Main Street, authorized the public/private partnership for construction of the sanitary sewer extension, and appropriated funds; and WHEREAS, Ordinance 072396-5 adopted by the Board of Supervisors on July 23, 1996, authorized the acquisition of necessary water and sewer line easements to construct the West Main Street Sewer Extension; and WHEREAS, the sewer line has been installed and is now in service; and WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, the first reading of the Ordinance was held on August 19, 1997, and the second reading was held September 9, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves the creation of and financing for a local public works improvement project, namely, public sewer extension for a portion of the West Main Street community. Pursuant to Action A-040996-1 of the Board of Supervisors, the total construction cost of this public sewer project, estimated to be $175,000.00, is to be financed as follows: Property Owner Participation $ 54,520 General Fund to Provide for Economic Development 120,480 $175,000 The final construction cost was $165,604, with Roanoke County' initial cost being $89,164. Any citizen participation under paragraph 3. will be advanced as a loan from the Sewer Fund. 2. That the "Service Area" is shown and designated on the attached plat entitled "Proposed West Main Street Sanitary Sewer Extension, April 9, 1996" prepared by the Roanoke County Utility Department and identified as Exhibit 1. The West Main Street Sanitary Sewer Service Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public sewer extension to this service area by paying the sum of $6,500 plus $20/foot for road frontage in excess of 100 feet plus full off-site facilities fees applicable at the time of connection; thereafter, the cost to participate in the benefits of this service area shall be the prorata share of the construction costs plus the full off-site facility fee in effect at the time of application for utility service, said costs to be paid in full and in advance of connection to the public sewer extension. 2 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before April 9, 1996, their portion of the cost of extending the public sewer system to their properties in accordance with the following terms and conditions: (a) A down payment of $1,500 for off-site facility fee and financing of $6,500 for construction costs (plus $201foot for road frontage in excess of 100 feet)to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owner agrees to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owner further agrees to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owner also agrees to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 5. That this Ordinance shall take effect on and from the date of its adoption. 3 Supervisor Harrison moved to adopt the ordinance. The motion passed by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: LU -0-d4-, Q. k�-- Brenda J. Holtofi, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE 090997-5 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, MOUNTAIN HEIGHTS WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Mountain Heights community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on August 19, 1997, and the second reading was held September 9, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the Mountain Heights community. The total construction cost of this public water project is estimated to be $130,000, to be initially financed as follows: Citizen Participation (19 x $3,155) $59,945 Advance from Public Works Participation Fund $70,055 That there is hereby appropriated for this project the sum of $70,055 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Proposed Waterline Extension Along Mountain Heights Drive" prepared by the Roanoke County Utility Department, dated August 11, 1997, and identified as Exhibit 1. The Mountain Heights Water Project Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $3,155 toward construction costs plus the off-site facility fees applicable at the time of connection (presently $2,690), said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before December 9, 1997, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) Payment of $4,500 per property owner/residential connection (of which $1,345 is one-half of the current $2,690 off-site facility fee based on a 5/8 inch water meter) to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. 2 (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the project service area, in excess of the 19 anticipated with this ordinance, who elect to participate, shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. Supervisor Harrison moved to adopt the ordinance. The motion passed by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson 3 NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: &4J� C 4"A-2'� Brenda J. Hol n, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 4 -N.Yf :Y:1.,:;:;a.. .. 94.04-1-07 :::'�� :':..; .. rg ::':96'00-1-09•:': ` 96.00-1-09 O O .00-1-I ................... ryry y� V 1 94.00-1-1a � r 96.00-1-10 96.00-1-04 O ��,,, p INTEREST IN PARTICIPATION h� 94.00-1-0a EXPRESSED BY PROPERTIES +sa.bb-1—u WITH SHADED AREA �' y 96.00-1-16 96.00-1-14 y t� rosa.00-1-ta Ogg 96.00-1-19^ 0h1-OB.':. ........�: 94.Oh1-D2 L J +� Nm 96.04-1-10 � �1L�xJJ' � 96.04-I-09 Y Y 96.64-1_9g 7n � y 96.Od-1-Il 96.04-1-06 O rp 96.04-I-98 J '�1 96.04-f-l2 34.Dh1-97 :.::96.04-1-19.::•• ✓� ria..::. •::::....:::'::. 96.D1-1-1a ie •::96.04-1-96:::::. .moi, ps {^' •::$ .y`, 96.04-1-19 , � �a 9 0 \ .':.96 -0h•1-99':. �:. •:.':.96.04-.......': ✓� ...... C GSNG AOIX E3fA7G9 .::96.04-1-92 :'::.: \ 96.04-1-16 y • ✓p { :':::':: ; ..:::::.: gip. Nip p`p • !'� 9E.Od-1-93 .. ..-1-...... 96.04-1-90 :::•:34.64_1_20 Y •::::;.ise p-i='i 9644-1-20 ..•: ST. :.:. Pp •...96.6..... , 36.64-1-22 SPECIAL WATER SERVICE r AREA BOUNDARY ENCLOSED 96.64_1-27 BY BOLD DASHED LINE soo' q VICINITY WEXIT #141 1• - s000' of ROANO/r�, L \ ttti Z G) 'OJ �2 SITE I-81 1838 CATAWBA MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA EXIT #140 AUGUST 11, 1997 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 9, 1997 ORDINANCE 090997-6 AUTHORIZING THE EXERCISE OF AN OPTION TO PURCHASE AND AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF APPROXIMATELY 1.809 ACRES OF REAL ESTATE (TAX MAP #97.05-01-01) FROM DAVID E. HARRIS, ET UX, DOROTHY HARRIS MILLER, ET VIR, AND CAROL HARRIS LIKENS FOR PARKS AND RECREATION ACCESS PURPOSES WHEREAS, by Resolution #072297-2, the Board of Supervisors of Roanoke County approved an Option to Purchase Agreement dated July 14, 1997, wherein David E. Harris and Wanda L. Harris, Dorothy Harris Miller and James B. Miller, and Carol Harris Likens granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase approximately 1.809 acres of real estate, located on the west side of Merriman Road, across from the intersection with Starkey Road, having a street address of 6461 Merriman Road, Roanoke, Virginia, and being designated on the Roanoke County Land Records as Tax Map No. 97.05-01-01, for the sum of $113,000.00; and, WHEREAS, under the terms of said agreement, the option must be exercised on or before September 15, 1997; and, WHEREAS, the property is required to provide future access to new Parks and Recreations facilities; and, WHEREAS, by Resolution #072297-2, the Board of Supervisors appropriated the sum of $118,000 from the 1992 bond account to cover the purchase price of this property and the related costs of acquisition; and, 01 WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 19, 1997; the second reading was held on September 9, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to exercise the option to purchase and acquire from David E. Harris and Wanda L. Harris, Dorothy Harris Miller and James B. Miller, and Carol Harris Likens approximately 1.809 acres of real estate, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Cave Spring Magisterial District of the County of Roanoke, Virginia, located on the west side of Merriman Road, across from the intersection with Starkey Road, having a street address of 6461 Merriman Road, Roanoke, Virginia, and being designated on the Roanoke County Land Records as Tax Map No. 97.05-01-01. 2. That the purchase price of $113,000.00, and the related costs of acquisition up to the sum of $5,000.00, be paid from the 1992 bond account. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and the acquisition and acceptance of the property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. K Supervisor Eddy moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: &a-o�. 'Q. gza-d� Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File John Chambliss, Assistant County Administrator Pete Haislip, Director, Parks & Recreation Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 9. 1997 designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 12, inclusive, as follows: 1. Confirmation of Committee Appointment to the Industrial Development Authority. 2. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 9. 3. Resolutions of appreciation upon the retirements of: (a) Claude G. Lee, Planning and Zoning Department; and (b) Maxine T. Wiley, Social Services Department. 4. Request from the Sheriffs Office to accept and appropriate the Adult Literacy and Basic Education Program grant. 5. Request from the School Board to appropriate $3,000 for Title VI, Innovative Education Program Strategies Fund. 6. Request to appropriate the donations received from Lawrence Transportation Systems and Crouch's Pharmacy for use by the Department of Planning and Zoning for the Williamson Road Hollins Village Project. 7. Resolution amending and readopting Resolution 052896-13.e authorizing the organization of volunteer rescue squad organizations by adding Read Mountain Fire and Rescue, Inc., recognizing same for purposes of "Line of 1 Duty Act" and for certain immunities. 8. Approval of Charter Agreement with Cardinal Criminal Justice Academy for Sheriffs Office and Police Department. 9. Re -allocation of Capital Funds for Capital Improvement Program items. 10. Request from School Board to appropriate funds for purchase of mobile classrooms. 11. Request from School Board to appropriate funds to William Byrd High School's Saturday School. 12. Acceptance of Virginia Compensation Board funds for the purchase of Virginia Criminal Information Network (VCIN) Terminal and reappropriation of funds to Sheriff's Office. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution after discussion of Items 10, 11 and 12, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. HoltA, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Gerald S. Holt, Sheriff James R. Lavinder, Chief of Police 2 Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Terrance L. Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney Lorraine S. Lange, Associate Director of Instructions Martin L. Robison, Assistant Superintendent Garland Life, Senior Director of Instruction 3 A -090997-7.a ACTION NO. ITEM NUMBER 4-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETTNG DATE: September 9, 1997 AGENDA ITEM: Confirmation of Committee Appointment to the Industrial Development Authority • !� .�u :: •� •� The following nomination was made at the August 19,1997 meeting, and should now be confirmed. Industrial Development Authority Supervisor Nickens nominated Stephen Musselwhite to serve a four year term. This term will expire September 27, 2001. •j5; �� • It is recommended that the above appointment be confirmed by the Board of Supervisors. Respectfully submitted, Mary H. Allen, CMC Clerk to the Board L-1 Approved by, ie OL Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy_ Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens X_ cc: File Industrial Development Authority A -090997-7.b ACTION # ITEM NUMBER '- " ., AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Canterbury Park, Section 9 COUNTY ADMINISTRATOR'S COMMENTS: klew� SUMMARY OF INFORMATION: The Developers of Steeplehunt of Canterbury park, Section 9, Boone, Boone & Loeb, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Steeplehunt of Cantrbury Park, Section 9, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $27,000 and $ 44,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Steeplehunt of Canterbury Park, Section 9 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: -&�" J� Gary Roberton, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator L-2 ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to approve - VOTE No Yes Absent Eddy x Harrison _x Johnson x Minnix _ Nickens X cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Encfineering & Inspections `10-29-1995 4:17AM FROM P. 2 AL — lz NORTH n '1:4 y 14 129.46 7 ;0$92' C 'Q tZ8•" $ l( o.m 0..1 rad1w o j, 5.5a1 52.67F% p+ �. 'T�`l Y mcg g£t.a9 2.43 142.7 9 127.21 IOB." IV 8•,19.fit ` 'A •' w 83.aaY%j G•6 ZS g5 �4 � D OY IL'Y 1 M p NA{.p..� 0+ �j IQLQi • 'J � t ZaA IO 5.'S ss5aaA� r � 20 co rdo 0 14 13 , f 1C. b11- 9 w V• ro 594 91 AA�, �a f9 r1p �~ $�.� 1a J;cj8 t� ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER UTILITY FOR CANTERBURY PARK, SECTION 9 DEPARTMENT PROJECT #91 -SB -00984 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-7.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CLAUDE G. LEE, PLANNING AND ZONING DEPARTMENT WHEREAS, Claude G. Lee was employed on November 27, 1975, by the Planning & Zoning Department as a Zoning Inspector, was appointed Zoning Administrator on April 1, 1985, and has served as a Zoning Enforcement Officer since June 25, 1988; and WHEREAS, Claude G. Lee consistently demonstrated his commitment to Roanoke County citizens by his effective and professional administration of the zoning ordinance, and WHEREAS, Claude G. Lee, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and WHEREAS, Claude's Planning Department friends and colleagues will miss his daily friendship and the products of Glenna's baking wizardry! NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CLAUDE G. LEE for over twenty-one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, 1 restful, and productive retirement. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Hofton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Joseph Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-7.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MAXINE T. WILEY, SOCIAL SERVICES DEPARTMENT WHEREAS, Maxine T. Wiley was first employed on September 15, 1977, as a social worker in the Social Services Department, and has capably served in that position for over nineteen years; and WHEREAS, Maxine T. Wiley always enjoyed working with children and families and was especially helpful to single women with children by serving as a role model, encouraging them in their personal and educational development, and providing information about positive parenting techniques; and WHEREAS, Maxine T. Wiley was always supportive of her clients and promoted self-sufficiency development; and WHEREAS, Maxine T. Wiley, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MAXINE T. WILEY for over nineteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Dr. Betty McCrary, Director, Social Services Joseph Sgroi, Director, Human Resources F A -090997-7.e ACTION NO. ITEM NO. L"r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Request to accept the Adult Literacy and Basic Education Program grant and to appropriate the funds into the Sheriffs Office Care and Confinement of Prisoners Part -Time Salaries Account COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: We have received approval for grant money from the State Department of Education for the Adult Literacy and Basic Education/GED Program operated by Roanoke City Schools under the auspices of the Roanoke County -Salem Jail. The funding period began July 1, 1997, and will end June 30, 1998. The total amount of the grant is $15,268. We will be reimbursed with Federal funds in the amount of $13,741, and we are to cover the remaining cost from Jail funds. The jail's match is being paid out of the Sheriff's Office Subfund account and requires no additional funding from the Board of Supervisors. SUMMARY OF INFORMATION: See attachment. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance of this grant per the conditions of the Roanoke City Public Schools and the Roanoke County Sheriff's Office. Respectfully submitted: Gerald S. Holt Sheriff Approv d by, a� 404", Elmer C. Hodge, Jr. County Administrator L -4 L-4 Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance VOTE No Yes Absent Eddy x Harrison _x Johnson _x Minnix _x Nickens X LI Roanoke City Public Schools - Business, Technical & Adult Education P. O. Box 13145 - Roanoke, Virginia 24031 Telephone (540) 853-2661 FAX (540) 853-2047 MEMO TO: Pat Chockley FROM: Lloyd W. Enoch f w? -- DATE: July 22, 1997 RE: Approval for ABE Programs, 1997-98 We have received approval from the State Department of Education for the program for the Fiscal Year 1997-98. Federal funds approved for the Roanoke County Jail for the year is $13,741.00. As you know, your agency must match the Federal dollars with cash in the amount of 10% of the total amount spent. This means that you must spend $1,527.00 in cash from you accounts in order to qualify for the approved federal amount. There are new forms for use this year as shown on the enclosed forms. Please review these forms carefully and let me know if you need assistance. Thank you! It is a pleasure to work with you and your agency again this year. C: Dot Hayes A -090997-7.f ACTION , ITEM NUMBER .�. MEETING DATE: AGENDA ITEM: Request from School Board to appropriate $3000 for Title VI, Innovative Education Program Strategies Fund. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Title VI, Innovative Education Program Strategies funds from the Virginia Department of Education were set aside to meet local educational priorities. Roanoke County will use the money to support staff development in order to implement the Standards of Learning in English, mathematics, science, history, and technology. SUMMARY OF INFORMATION: The Virginia Department of Education will give $3000 Professional Development Grants to local divisions in order to implement the Standards of Learning. Roanoke County will use the $3000 for tuition assistance for K-12 teachers FISCAL IMPACT: none. STAFF RECOMMENDATION: Staff recommends appropriation of $3000 for Title VI, Innovative Education Program Strategies Funds. Lorraine S. Lange Elmer C. Hodge Associate Director of Instruction County Administrator L-5 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix_ Nickens cc: File Lorraine S. Lange, Associate Director of Instructions Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board A -090997-7.g ACTION NO. ITEM NO. 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Request to Appropriate the Donations Received from Lawrence Transportation Systems and Crouch's Pharmacy for Use by the Department of Planning and Zoning for the Williamson Road Hollins Village Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• Lawrence Transportation Systems has contributed $150.00 and Crouch's Pharmacy has contributed $50.00 towards the maintenance of the landscaping in the public right-of-ways within the Williamson Road Hollins Village Corridor. Roanoke County needs to officially receive these donations, and appropriate the money to the Department of Planning and Zoning to be used for the maintenance of these landscaped areas. FISCAL IMPACT• The $200 in private funding will be used to help defray the annual maintenance costs for these areas. • _ COQE Staff recommends as follows: 1. That the Board of Supervisors officially accept these contributions and appropriate the funding to the Department of Planning and Zoning for the Williamson Road Corridor Project. Respectfully Terrance J6. Ha Director,/of P1 L-6 itted, r rigton, AICP ing and Zoning Z-- Approved, Elmer C. Hodge County Administrator 2 ----------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy Received ( ) Harrison x Referred ( ) Johnson To ( ) Minnix X Nickens X cc: File Terrance L. Harrington, Director, Planning & Zoning Diane D. Hyatt, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-7.h AMENDING AND READOPTING RESOLUTION 052896-13.e AUTHORIZING THE ORGANIZATION OF VOLUNTEER RESCUE SQUAD ORGANIZATIONS BY ADDING READ MOUNTAIN FIRE AND RESCUE DEPARTMENT, INC., RECOGNIZING SAME FOR PURPOSES OF THE "LINE OF DUTY ACT" AND FOR CERTAIN IMMUNITIES WHEREAS, by Resolution 042396-2 the Board of Supervisors recognized the existence of the eleven volunteer fire fighting organizations, namely Back Creek Fire Company, Read Mountain Fire Company, Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, serving Roanoke County, which have been formed in accordance with Section 27-8 of the 1950 Code of Virginia, as amended; and WHEREAS, by Resolution 052896-13.e the Board of Supervisors recognized the existence of the nine volunteer rescue squads, namely Vinton First Aid Crew, Inc., Cave Spring First Aid and Rescue Squad, Inc., Catawba -Mason Cove Rescue Squad, Inc., Mt. Pleasant First Aid and Rescue Crew, Inc., Clearbrook First Aid and Rescue Squad, Inc., Bent Mountain First Aid and Rescue Crew, Inc., Fort Lewis Rescue Squad, Inc., Roanoke County Fire and Rescue Department No. 5 - Hollins, and Roanoke County Fire and Rescue Department No. 11 - Back Creek who are deemed an instrumentality of the County in accordance with the provisions of the Code of Virginia, as amended, and enjoy all the benefits and immunities granted thereunder; and WHEREAS, Read Mountain Fire and Rescue has been licensed by the Commonwealth of Virginia as a transporting agency to serve fully as a rescue squad; and 1 WHEREAS, for such volunteer rescue squads to receive the benefits of the "Line of Duty Act" as provided in Section 2.1-133.5, et sea. of the 1950 Code of Virginia, as amended, recognition by the governing body of the County as an integral part of the County's official safety program is required; and WHEREAS, the County has always recognized the important contributions made by the members of each volunteer rescue squad to the County and wishes to make available the benefits of the "Line of Duty Act" as hereinabove mentioned. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, hereby amends and readopts Resolution 052896-13.e approving the organization of the Vinton First Aid Crew, Inc., Cave Spring First Aid and Rescue Squad, Inc., Catawba - Mason Cove Rescue Squad, Inc., Mt. Pleasant First Aid and Rescue Crew, Inc., Clearbrook First Aid and Rescue Squad, Inc., Bent Mountain First Aid and Rescue Crew, Inc., Fort Lewis Rescue Squad, Inc., Roanoke County Fire and Rescue Department No. 5 - Hollins, Roanoke County Fire and Rescue Department No. 11 - Back Creek, and Read Mountain Fire and Rescue Department, Inc., such volunteer rescue squads being organized pursuant the provisions of the Code of Virginia; and BE IT FURTHER RESOLVED that each volunteer rescue squad organization in Roanoke County, Virginia, so recognized by the Board of Supervisors of Roanoke County, Virginia, shall enjoy all the benefits and immunities provided in by the 1950 Code of Virginia. That the Board of Supervisors does fully recognize the contributions made to the County by the members of the volunteer rescue squads. Supervisor Johnson moved to adopt the resolsution. The motion passed by the 2 following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: �.a Brenda J. H on, Deputy Clerk Roanoke County Board of Supervisors cc: File Chief Rick Burch, Fire and Rescue Chief Paul Mahoney, County Attorney Bob Jernigan, Risk Management 3 A -090997-7.i ACTION NO. ITEM NUMBER L " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Approval of Charter Agreements with Cardinal Criminal Justice Academy for Sheriffs Office and Police Department COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The Cardinal Criminal Justice Academy ("Academy") was established as a regional law enforcement training school sanctioned by the Virginia Department of Criminal Justice. Roanoke County, as a participating locality, ratified the Charter Agreement for the operation of the Academy on June 14, 1988. Officers from the Sheriff's Office and Police Department receive law enforcement training at the Academy. Section 15.1-21, Code of Virginia, 1950 as amended, requires Roanoke County to participate in the Charter Agreement. The Academy has recently made changes to expand their membership and Executive Board. This change requires participating localities to adopt a revised Charter Agreement, and a draft of that agreement is attached with the proposed changes in bold type. Separate agreements must be signed for the Sheriffs Office and Police Department. This does not change or restrict Roanoke County's use of the Academy in any way. FISCAL IMPACT: None STAFF RECOMMENDATION: It is recommended by Sheriff Holt and Police Chief Lavinder that the Board of Supervisor approve the attached Charter Agreement and authorize the Board Chairman 1 to execute the necessary documents for the Sheriffs Office and Police Department. Respectfully submitted, Gerald S. Holt Sheriff Oarz=s. LavinderChf of Police L-8 Approved by, dyw,.v Elmer C. Hodge County Administrator ----------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy X Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix X Nickens X cc: File Gerald S. Holt, Sheriff James R. Lavinder, Chief of Police Paul M. Mahoney, County Attorney 2 Charter Agreement for the Cardinal Criminal Justice Academy Z- -` SECTION 1. Creation There is hereby created by the undersigned counties, cities, and towns, the } Cardinal Criminal Justice Academy (hereinafter called the "Academy") wkshall exist under and be subject to the terms and conditions of thtg;;charter*31#rvl shall be deemed ON 3. The Academy and this charter shall exist in perpetuity, subject however, to dissolution under one of the following conditions: A. At any time, by agreement of the governing bodies of all of the participants herein. Draft 8/96 1 B. On June 30 of any year, in the event the governing body of any participant desiring to withdraw shall have notified each of the governing bodies of other participants the Academy's Governing Council of its intent to withdraw, on or before the preceding March 1 October 1. The notice provided for herein shall be in writing. SECTION 4. Governing Council There is hereby created the Academy's Go4-!...1.?;:;:f "Council") which shall be composed of the Chief Exe8d. or Sheriffs of the participating jurisdictions or entries. ncil (here the rs or the Chiefs of Police A. Organization -The Council shall cong �.'idfinual mee#iach March, at which meeting it shall elect its chairm*FVice-chm, " ofr h other officers as it may deem appropriate. It budget for the ensuing C aU--`--"&-.*5L shall B. A 5. and of meting, adopt a proposed operating app #6n Executive Board. The Governing es as it deems necessary. It shall keep at which actions are taken. 1% of the participating jurisdictions or entities There is hereby created the Cardinal Criminal Justice Academy Executive Board (hereinafter called the "Board'). The Exeetitive Board shall be composed of seven nine representatives members, consisting of five six criminal justice system representatives, Draft 8/96 2 1W .2MA 11 the chief financial officer of the fiscal agent, the chairman and vice-chairman of the Council. Said Exectituve Board members shall be elected for a terrm of one yes by the Council during the March meeting. Their term of office shall be for one year and shall begin July 1. ...a n d freq l pf training, and to service demand in fixing operation Academy, in connection with which it shall have the power t. "0.0.'.. u appropriated to it. a.. X u 3. To appq@ . tdirector of the Academy, fix his compensation, and prescribe his pivers and responsibilities, contract with participating jurisdictions for necessary administrative and maintenance services. 5. To promulgate a schedule in each year of fixed costs for maintenance of the Academy, equipment, and basic staff, and of variable costs of operation Draft 8/96 depending on student population; and to promulgate a fee or schedule of fees per student if necessary. 6. To provide for the admission of trainees not employed by a participating jurisdiction and to fix fees that will be necessary. 7. To appoint a curriculum committee to assist in developing I Academy training programs and projects. ........... C. A quorum to conduct business shall voting. SECTION 6. Financing and Budget The Board shall designate the as its fiscal agent, who shall be A. for the manner in which and b"..*.".,,"*hom shall the disUUMMent a 0 of of the participants to act of#e Board. The Board shall provide may be authorized, provided that it system of the fiscal agent is employed. The 110PRI may own or lease necessary real property, or may contracfilfdif�Ifi ation needs. In the event an Academy plant is furnished by a jur 'ic"tfion, the Board shall determine the method by which facilities shall:-'. given; provided, however, that such and the proposed amount of ch payment and/or credit, be subject to the approval of the bodies of eeeh the participants Council. Improvements becoming a part of the real estate shall be provided for in the same manner. Draft 8/96 4 W017 2. Equipment - The Board shall, from time to time as it deems necessary, approve a schedule of equipment providing for non -expendable equipment costs and a method apportioning such costs among the participants and submit costs among the participants and submit it to the governing bodies of the participants Council with the approved operating bud B. Operating Expenses - The Board shall be responsible of an annual operating budget, and shall submit %J V --I I bodies of the partiempent's Council not latomw fr. Upon receipt of notice of appropriation by I adjustments in the proposed budget as ma'Y*` and the implementing appropriatio.0 gl goods and services furnished)"""'kind kind b - a Academy as may be rrigift-ii"". ly ag,.. d up approved, or adjusted appr9M4.0 by tht , the Board shall make * ... Mi * * * n "a ...... The operating budget e a into aM--'dp:"n""t and give credit for at such fair value to the The operating budget shall be C each Ining agrees that for any year in which MOW py'the 10 percent 'a ... that the jurisdiction is authorized. Payments of the W. Xx. operational ap.,, n* ion to the fiscal agent shall be made at such intervals as the cil may provide for. SECTION 7. Termination Termination of this cooperative endeavor shall occur only as provided for in Draft 8/96 5 Z Section 3. In the event this agreement and charter is terminated, payment and/or credit for the furnishing and use of real property owned by a participant shall be scheduled and valued by or at the direction of the Board and distributed in kind to the participants as nearly as is feasible in the same proportion as they contributed to acquiring it; provided, however, that one or more participants may purchase the interests; of one t'<iore others in the property. SECTION 8. Amendments The Board may make recommended amendments require approval by three -fourth bodies and will take effect on July 1;c"any amendment or amendments. resolution signatures. Date s Charter. Such pati i`isdictionaI governing �r,;ncurrence in the proposed rter sl `I( [j' effect Uffl.'' oval of the participating jurisdictions by r..#spect1zVVMMqJng bodies, and by the attesting of the authorized rning Body Draft 8/96 Authorized Signature Authorized Signature A-090997-7] j ACTION NO. ITEM NUMBER _�J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Re -allocation of Capital Funds for CIP Items COUNTY ADMINISTRATOR'S COMMENTS: , e��. SUMMARY OF INFORMATION: Part of the five year Capital Improvement Program for fiscal years 1998-2002 involved reallocating $750,000 that had been previously allocated to Social Service renovations to other important capital projects. This reallocation of funds was discussed at several work sessions with the Board of Supervisors and is included as part of the published Capital Improvement Program (page 130). The Capital Improvement Program is a policy document and the appropriations for these items is done separately. The reallocation of this $750,000 was inadvertently omitted from the appropriation resolution that was prepared for the 1997-98 portion of the County Capital Improvement Program. At this time staff is requesting that the Board formally reallocate this $750,000 to the project outlined in the CIP book. FISCAL IMPACT: The County will undesignate $750,000 in the capital fund which was originally intended for renovations to the social services building and redesignate them to the following items discussed at work sessions in March and April, 1997: M:\FINANCE\COMMON\BOARD\9-9-97.CIP September 5, 1997 Bunk Room Additions -- Hollins and Fort Lewis Clearbrook Public Safety Building Renovations - Initial Phase Expansion of File Storage Area - Clerk of the Circuit Court Window Replacement at Public Safety Building Continued Implementation of County -Wide Internet/Reference Access Joint County/City Radio Communications System Capital Fund Unappropriated Balance Total Reallocated in Capital Fund STAFF RECOMMENDATION: $330,000 20,000 33,500 94,000 14,000 208,500 50,000 $750,000 Staff recommends undesignating the $750,000 for social service building renovations and reallocating the funds for the purposes described above. Respectfully submitted, Diane D. Hyatt Director of Finance L-9 Approv by, — ff,� Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy X Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix _X Nickens X_ cc: File Diane D. Hyatt, Director, Finance M:\FINANCE\COMMON\BOARD\9-9-97.CIP September 5, 1997 ME Capital Improvement Program Appendix II Funded Items FY 1997-98 Proposed FY 1997-98 1p [W5. I I ANI -111 INS F-1 I F 0- * AMEM County Wide Road Improvements $500,000 Geographic Information System — Phase 1 170,000 Planning and Zoning Neighborhood Incentive Fund — Hollins 30,000 Subtotal Projects Funded with Operating Funds 700,000 CIP Projects Funded Using Existing Capital Funds: Fire and Rescue Bunk Room Additions — Hollins & Ft. Lewis Clearbrook Public Safety Building Renovations - Initial Phase Clerk of the Circuit Court Expand File Storage Area Building Maintenance Window Replacement at Public Safety Building a Continued Implementation of County -wide Intemet/Reference Access Communications Joint County/City Radio Communications System (Lease Purchase) Subtotal Proiects Funded with CaAital Funds 330,000 20,000 33,500 94,000 14,000 208,500 700,000 A -090997-7.k ACTION NO ITEM NUMBER Z /0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Request from School Board to appropriate funds for purchase of mobile classrooms COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Five mobile classrooms were rented during the 1996-97 school year. Four were used to accommodate construction work at Cave Spring Junior High School and one was used at Cave Spring High School for additional classroom space to accommodate the regional school. Funding for the mobile classrooms was taken from the mobile units capital accounts and monies transferred from the Roanoke Valley Regional Board. For 1997-98, an additional mobile classroom will be needed at Cave Spring High School for an additional class for regional school students. Three mobile classrooms are needed at Fort Lewis Elementary School to accommodate construction work. Arrangements have been completed to move four classrooms from Cave Spring Junior. Three have been set up at Fort Lewis Elementary School and one at Cave Spring High School. As the need for these mobile classrooms continues to exist with school construction projects, the School Board on August 28, 1997, approved the purchase of five mobile classrooms at the cost of $152,500 from the anticipated 1996-97 year-end school surplus and requests approval from the Board of Supervisors. SUMMARY OF INFORMATION: In reviewing several options for purchasing the five mobile classrooms, the following options have been considered: Assumption 1: To rent on a yearly basis would cost $6,560 per mobile classroom or a total outlay of $32,800 for five classrooms. Assumption 2: (A) To lease/purchase five mobile classrooms over a three-year period, it would cost $57,833.40 (963.89 x 5) a year or a total outlay of $173,500.20. L - /'D (13) To lease/purchase five mobile classrooms over a four-year period, it would cost $45,505.20 (758.42 x 5) a year or a total of $182,020.80. (C) To lease/purchase five mobile classrooms over a five-year period, it would cost $38,253 (637.55 x 5) a year or a total of $191,265. (D) The cost to purchase one mobile classroom is approximately $30,500 ($152,500 to purchase all five). Assumption 3: The year -ending balance for FY 1996-97 will exceed $1 million. FISCAL IMPACT: To purchase five mobile classrooms would cost $152,500. As our anticipated fund balance for FY 1996-97 will be approximately $1 million, the funding source could come from this balance. STAFF RECOMMENDATION: Staff recommends the appropriation of $152,500 from the I 0Qe-Q7 vear-end school surplus to purchase five mobile classrooms. 1 _- Martin L. Robison Assistant Superintendent L-10 Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to approve Elmer C. Hodge County Administrator VOTE No Yes Absent Eddy x Harrison x Johnson _x Minnix X_ Nickens _X cc: File Martin L. Robison, Assistant Superintendent Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board A-090997-7.1 ACTION # ITEM NUMBER 1L-- " % MEETING DATE: September 9, 1997 AGENDA ITEM: Appropriation to the William Byrd High School's Saturday School COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Education Foundation has presented a check in the amount of $1,000 for the William Byrd High School's Saturday School. The Saturday School is for targeted students who need extra help on long-range written assignments as part of their Remedial Plan. SUMMARY OF INFORMATION: FISCAL IMPACT: None STAFF RECOMMENDATION: Appropriation of $1,000 to the William Byrd High School's Saturday School Mr. Garland Life Elmer C. Hodge Senior Director of Instruction County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy X Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix _ X Nickens _X cc: File Garland Life, Senior Director of Instruction Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board A -090997-7.m AMON NO. ITEM NO, . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE; September 9, 1997 AGENDA ITEM; Request for acceptance of Virginia Compensation Board funds for the purchase of Virginia Criminal Information Network (VC1N) Terinuu►l and reappropriation of same funds into Sheriff's Office Equipment Account �6[91 ft.,%I e044 • gilt*I -,fit w auTV.4m, +i1 a RACKGROLM- The WIN system is changing itq type of equipment from terminals to personal computers throughout the Commonwealth of Virginia, and our current BullTerminal will be obsolete by the end of this fiscal year, SUMMARY OF IN1iORM�ON; The Virginia Compensation Board is providing the necessary funds in tho amount of $4,296 for the purchase of personal computer equipment to replace the obsolete equipment (see attachment). I request the Board of Supervisors accept Compensation Board funding of $4,296 into the general Fund and reappropriate the same dollars to the Sheriff's Office F,quipment Account. FISCAL IMPACT; None STAFF RECOMMENDATION: Staff recommends acceptance of this Compensation Board funding Respectfully submitted, hc-v-. Gerald S, Holt Sheriff Approved by, Elmer C. Hodge -101 , Jr. County Administrator L -t L-12 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy _x Received ( ) Harrison _tom Referred ( ) Johnson x To ( ) Minnix X Nickens X cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance JUNG R. FUNK14OUSER r OWN" DANNY M.PAYNE J. � � 81 �tlCip �lMbE�b COM�VivI� WEALTH ()f VIRGINIA 11t COMPENSATION BOARD R 0.86X 710 RICHMOND, VIRGINIA 23218.0710 August 12P 1977 The Nonorabie Gerald S. Nott Office of Sherif Roanoke County P. O. Bo:S10 Salem, VA 24133-0310 Deer Sheriff Haiti L- 12. BRUCE W. HAYNES 02CUTIYE SECFWUAY JAMES W. MATTHEWS AMSTANTEXECUINESECRETARY This b In reponse to your recent request for additional funding needed to convert your VCIN terminal to a PC, and to Warm you Of Compensatlon Bard action taken on July 31, 1497. Approval was given for additional funds totaling $4296.00 for equipment, SpecUkally, the Compeltsation Board took the following action on your requests Egetpseaet Tetal sword AAnrrad, t Cowvsmen of VCIN $439i.00 Canwnlen or VCIN TormbW to PC Tonoinal to PC Your approval Is for the equipment requested in consideration of the Fiscal Stress Index for each locality when approving equipment funding for Sheriff:' offices. Thus, even though your request was approved as requested, the actual reimbun""nt amount rutay, according to the Individual stre:: factor for -your facility, vary from 30% to 100%. The Cosn"madlon Board will not approve transfers from the equipment line Item of your budget. funder, all reimbursement requests must be $Wmdtted prW to Jane IS, 19981 as these funds willnot be avaWle In the FY99 budget year. Please call Pat S. McCoy or Mary W. tuck If you have any questions. Cops► tti Slnoww" June R. Fvnkhouser, Chahmn I-rfz— Oro arucay.-Irwunqis,dlmrmv*�� Gevarnlnr SAA► Pat B. MCCW/May W. Luck, 11"lor lbtai TWO[daa Captain L Lswb Vasa, VlAlala Stan Peda h1%werd%vdn to PC hr 14n1 -i/11/97 FAX (804) 3710236 . ADMINVIRAT ON (101) M4788 (V=) (804) 796.078E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: ZU14e&Q, Brenda J. Ho on, beputy Clerk Roanoke County Board of Supervisors cc: File Executive Session