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HomeMy WebLinkAbout10/14/1997 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-1 OF APPRECIATION TO W. DARNALL VINYARD FOR HIS SERVICE TO ROANOKE COUNTY AS A MEMBER OF THE INDUSTRIAL DEVELOPMENT AUTHORITY WHEREAS, on August 11, 1971, Roanoke County established the Industrial Development Authority; and WHEREAS, one of the charter members of the Roanoke County Industrial Development Authority was W. Darnall Vinyard who was appointed on September 26, 1972; and WHEREAS, Mr. Vinyard has served the citizens of Roanoke County as a member of the Authority since that time, being reappointed in 1974, 1977, 1981, 1985, 1989, and 1993 for a total of 25 years; and WHEREAS, during Mr. Vinyard's tenure on the Authority, Roanoke County's economic development efforts increased dramatically, and the Authority developed Valley TechPark within which R. R. Donnelley eventually located; and WHEREAS, in addition to his service on the Industrial Development Authority, W. Darnall Vinyard donated 41 1/2 acres of land in 1984, and 45 acres of land in 1991 to the County with the specific request that it be used for parks and recreational purposes; and WHEREAS, these generous gifts of land, now known as Vinyard Park, will provide outdoor pleasure and enjoyment for many generations of Roanoke Valley residents. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of all of the citizens of Roanoke County, does hereby extend sincere appreciation to W. DARNALL VINYARD, for his service to Roanoke County as a member of the Industrial Development Authority for 25 years; and FURTHER, the Board again commends Mr. Vinyard for his gracious donations of land for the development of Vinyard Park, which is used daily by citizens from throughout the Roanoke Valley. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Tim Gubala, Secretary/Treasurer, IDA E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTIONS 101497-2 OF APPRECIATION TO STEVEN L. BARGER. WILLIAM S. BOWLING, VANESSA L. PAYNE AND MARVIN L. LOYD FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to Steven L. Barger, an employee in the Engineering & Inspections Department; William S. Bowling, Sheriffs Office; Vanessa L. Payne, Police Department; and Marvin L. Loyd, Sheriffs Office, for the sacrifices they made by serving in active military duty. FURTHER, the Board of Supervisors is grateful that they are now safe, secure, and home with their families and friends. On motion of Supervisor Eddy to adopt the resolutions, and carried by the following recorded vote: 1 AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ..')41, 49'4.l c-11� Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-2.a OF APPRECIATION TO STEVEN L. BARGER FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to STEVEN L. BARGER, an employee in the Engineering & Inspections Department since April 30, 1990, for the sacrifices he made by serving on active military duty from January 9, 1997, to September 22, 1997. FURTHER, the Board of Supervisors is grateful that Steven L. Barger is now safe, secure, and home with his family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Arnold Covey, Director, Engineering & Inspections AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-2.b OF APPRECIATION TO WILLIAM S. BOWLING FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to WILLIAM S. BOWLING, an employee in the Sheriffs Office since June 16, 1982, for the sacrifices he made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that William S. Bowling is now safe, secure, and home with his family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-2.c OF APPRECIATION TO VANESSA L. PAYNE FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to VANESSA L. PAYNE, an employee in the Police Department since February 3, 1994, for the sacrifices she made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that Vanessa L. Payne is now safe, secure, and home with her family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Ray Lavinder, Chief of Police AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-2.d OF APPRECIATION TO MARVIN L. LOYD FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to MARVIN L. LOYD, an employee in the Sheriffs Office since November 3, 1984, for the sacrifices he made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that Marvin L. Loyd is now safe, secure, and home with his family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff A-101497-3 Action No. Item Number AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Request for the Appropriation of Funds for the Design and Construction of Phase 1 of the South County District Park. COUNTY ADMINISTRATOR'S COMMENTS: I appreciate your support of this item in the work session that we held and your consideration today. This park improvement is urgently needed We plan to construct the improvements in phases due to funding requirements and to utilize grants whenever possible. We have coordinated this with the Superintendent and School Board and have their support for the eleven acre exchange They are asking for utility connections for the new high school when it is built and that is acceptable to us. Recommend approval so we may begin the property transfer and engineering. W -T CO • . • In October of 1996, Parks and Recreation staff presented to the Board of Supervisors a status report on the Park master plan program as developed and implemented in 1986 and also provided a county -wide parkland and facility inventory. As a result of this meeting, the Board directed staff to review the needs assessment to allow for the update of both the master plans and the Comprehensive Plan for Parks and Recreation. The Board also asked staff, based on information presented at this meeting which documented a shortage of parkland and facilities in South County, to proceed with the development of a park master plan on school - owned property in the Merriman Road area. This land was originally purchased for the new South County High School that was included in the April 1996 School Bond referendum which was defeated. Summary of Information• Parks and Recreation retained the services of Resource Planners Inc., a Recreation Planning and Engineering consulting firm to study the area around Merriman Road to assess the potential for creating a multi -use district park. This land includes the 28 -acre Taylor tract and several parcels totaling approximately 20 acres along Back Creek (referred to as the "Raceway") owned by the School Board and Plastics One. (Attachment A) To assist the Consultant in the development of the plan, a citizen's design committee was formed to represent the various recreational interests of South County. During this planning process the school board determined that there was strong potential that part of the site (the Taylor tract) would be retained for the development of a High School sports complex, to serve two South County High Schools. In response, the citizen's design committee proceeded with the development of two concept plans (Attachment B). One plan, Plan A, assumes that the Parks and Recreation Department would develop the entire area, including the Taylor tract, into a public park. The other plan, Plan B, assumes the school board will develop the Taylor tract as a sports complex, with Parks and Recreation developing the 20 - acre Raceway site located along Back Creek as a public facility. These plans, with cost estimates, were presented at a Board work session on September 23, 1997. Included in the presentation was a recommendation to the Board to proceed with the construction of phase 1. In the recommendation, staff requested that the Board appropriate $20,000 for phase 1 design of Plan B, authorize a transfer of approximately $216,000 for construction from the 1992 bond, provide an additional $100,000 in 1997-98 C.I.P., and support a grant application for Recreation Access Funds to construct the entrance road. At the September 23 meeting, the Board directed staff to proceed with the appropriate documentation and to bring a funding request to the October 14 meeting. This request is for the monies needed to develop construction level design drawings and plans and the construction of Phase I of this project. Requests for funding in the upcoming C.T.P. and additional operating and maintenance monies for use after the facilities are constructed will become part of the appropriate budget processes. Staff will also begin documentation for the park access funding and will work with the School Board and Plastics One for the appropriate exchange / acquisition of properties. Fiscal Impact: This portion of design and construction of Phase 1 requires approximately $236,000. Once Phase 1 development is complete, Parks and Recreation will require an additional $12,000 for routine yearly grounds maintenance. 2 C.- Staff Recommendation: Staff recommends: 1- The appropriation of $20,000 from the Board contingency fund for design services for Phase 1 of plan B; 2- Authorization to transfer the balance of unspent funds for the purchase of land in Southwest County included in the 1992 bond proceeds (estimated at $218,950) to the park project; 3- Authorization for staff to negotiate with the School Board for the transfer of the 11 acre Bogese/Lemon tract and; 4- Authorization for staff to negotiate with representatives of Plastics One for an exchange of property to allow staff to proceed with the development of a South County district park. Respectfully submitted, Approved by, Pete Haislip, Director Elmer Hodge Parks and Recreation County Administrator E-1 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) to approve funding of $20,000 Eddy X_ Received ( ) from Board Contingency Fund and Harrison x Referred ( ) S218,950 from 1992 Bond and Johnson _x To ( ) Qther staff recommendations Minnix x._ Nickens _X cc: File Pete Haislip, Director, Parks & Recreation Diane D. Hyatt, Director, Finance John Chambliss, Assistant County Administrator 9 ATTACHMENT A rnvo Lrrn � a •`a?• \ < P j, N C ji m � � o C- �n m 7' D 71 t. L �4 ATTACHMENT A 0 0 005LP0 o0 0 Pn i i I I i I I H og;�Fo'�$b t c t C J NN�$i�Fg .4` � ,Pr n� � rnvo Lrrn � a •`a?• \ < P j, N C ji m � � o C- �n 7' D 71 0 0 005LP0 o0 0 Pn i i I I i I I H og;�Fo'�$b t c t C J NN�$i�Fg .4` � ,Pr n� � rnvo Lrrn � a •`a?• \ < P j, N C ji F s �r 0 0 005LP0 o0 0 Pn i i I I i I I H og;�Fo'�$b t c t C J NN�$i�Fg .4` � ,Pr n� � I 1 0 aJs iv -c Erna s P �x IpJJ p � 71(v7r rnvo Lrrn � a Z j, —C1 7- I 1 0 aJs iv -c Erna s P �x IpJJ p � 71(v7r ir ,a —C1 7- F s �r 7' ATTACHMENT B PLAN A 64 • z 0 0 I l l ,III ,� i- ._, *> L7G-WFTDTK9y . rig N, _A 7" C) n C > L> > II in v 52 N, _A 7" C) n C > N, _A 7" C) n C A-101497-4 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Reappropriation of County Capital Unappropriated Balance to the Future School Capital Fund COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval This transfer of funds to the School construction account implements the decisions that you have made previously. The funds will then be in the proper account for distribution in the next few months as the Schools request them. SUMMARY OF INFORMATION: Over the last year the County has worked with the Schools and with our financial advisors, Wheat First Securities, to determine the best method to fund Phase I of the School Capital Construction Program. In order to facilitate this funding a new fund has been established for future School capital that consist of monies that are being set aside currently to help pay future debt payments. Deposits into this fund are outlined below: One time savings in the Debt Fund of the 1996-97 as the result of the failed bond referendum The balance of the County Capital Unappropriated Fund The amount set aside in the 1997-98 budget as a result of new economic development and School/County savings Total $670,000 1,113,043 2,000,000 $3,783,043 At this time all of the above appropriations have been made except for reappropriating the $1,113,043 from the County Capital Unappropriated Balance to the Future School Capital Fund. STAFF RECOMMENDATION: Staff recommends appropriating $1,113,043 from the County Capital Unappropriated Balance to the future School Capital Fund. M:\FINANCE\COMMON\BOARD\10-14-97.A October 7, 1997 SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator E — 3 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L Johnson No Yes Abs Denied ( ) to approve staff recommendation Eddy x_ Received ( ) Harrison x_ Referred ( ) Johnson _x To ( ) Minnix _x Nickens X — cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent M:\FINANCE\COMMON\BOARD\10-14-97.A October 7, 1997 A-101497-5 Item No. �=-'41 — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: October 14, 1997 AGENDA ITEM: Acceptance and appropriation of $50,000 allocation for Rusco Window Company, Incorporated from the Commonwealth of Virginia. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approvab Delegate Thomas is to be commended for his perseverence in getting these funds for Rusco. EXECUTIVE SUMMARY: Rusco Window Compay, Incorporated was allocated $50,000 from the Virginia State General Assembly during the last session. We are in receipt of these funds and serve as the conduit in which these funds will be transferred to Rusco. BACKGROUND: During the immediate past Virginia State General Assembly area state representatives worked together in an effort to find funding for the Rusco Window project in Valley TechPark. As a result of this effort the General Assembly allocated $50,000 under Item 530-R for the benefit of Rusco Window Company, Incorporated. Because of Rusco's contribution to the tax base of the Commonwealth of Virginia over the past 50 years and the relocation of their previous facility due to road improvements, these funds were awarded. We have received a check in the amount of $50,000 made payable to Roanoke County. Therefore, the Board would need to accept these funds and in turn authorize staff to issue a check to Rusco Window Incorporated for the same amount. FISCAL IMPACT: None - We are being requested to serve as the pass through organization. STAFF RECOMMENDATION: It is recommended that the check from the state be deposited and that the Director of Finance be authorized to issue a check in the amount of $50,000 to Rusco Window Company, Incorporated. Respectfully submitted: Brian T. Duncan, Assistant Director Department of Economic Development Approved: cfg� ff—lqcy� Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Fenton F. Harrison No Yes Abs Denied ( ) to approve acceptance and Eddy x_ Received ( ) appropriation Harrison_ Referred ( ) Johnson To ( ) Minnix _ Nickens cc: File Brian T. Duncan, Assistant Director, Economic Dev Diane D. Hyatt Director, Finance A -101497-6.a ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 14, 1997 AGENDA ITEM: Acceptance of the Bureau of Justice Assistance (BJA) block grant by the Police Department for Law Enforcement Support. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department applied for a BJA grant to provide law enforcement support. The grant will be used to purchase computer equipment and provide overtime funds for additional community policing efforts. The grant has been approved by the BJA in the amount of $34,389.90. FISCAL IMPACT• The grant is for $30,960.00 in federal funds and $3,429.90 in local funds. The criteria of the grant requires a hard dollar match of local funds and is for a 24 month period. The local match will be taken out of existing police department funds. No additional funds will be requested. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Bureau of Justice Assistance. Respectfully submitted, t James R. Lavinder Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator -------------------------------------------------- ------------- ACTION VOTE Approved (x) Motion by: Harry C Nickens No Yes Abs Denied ( ) to approve acceptance of grant Eddy _ Received ( ) Harrison x_ Referred ( ) Johnson To ( ) Minnix_ Nickens cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance cc: File Chief Lavinder A -101497-6.b ACTION NUMBER ITEM NUMBER " S. C7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 14, 1997 AGENDA ITEM: Acceptance of a grant by the Police Department for Community Crime Prevention Services. COUNTY ADMINISTRATOR'S COMMENTS- BACKGROUND: OMM NTS: BACKGROUND• The Roanoke County Police Department applied for a grant to train and equip six existing police officers to work on a Community Policing Bicycle Patrol Team. The teams will work in neighborhoods to develop neighborhood watch programs. The grant has been approved by the Department of Criminal Justice Services (DCJS) in the amount of $19,215.00. FISCAL IMPACT: The grant is for $14,411.25 in DCJS federal funds (75%) and $4,803.75 in local funds (25%). The criteria of the grant requires a hard dollar match of local funds. The local match will be taken out of existing police department funds for community crime prevention services. No additional funds will be requested. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Criminal Justice Services. Respectfully submitted, ames R. Lavinder Chief of Police Approved by, /y-*Uw A� Mr. Elmer C. Hodge County Administrator --------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Har y C. Nickens No Yes Abs Denied ( ) to approve acceptance of grant Eddy x_ Received ( ) Harrison Referred ( ) Johnson x To ( ) Minnix Nickens_ cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance cc: File Chief Lavinder AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE 101497-7 AMENDING AND REENACTING SECTION 5-21. DEFINITIONS AND SECTION 5-24. LIMITATIONS ON NUMBER KEPT PER DWELLING UNIT OF ARTICLE II. DOGS, CATS AND OTHER ANIMALS OF CHAPTER 5 ANIMALS AND FOWL OF THE ROANOKE COUNTY CODE AND SECTION 30-29- 2. RESIDENTIAL USE TYPES (PRIVATE KENNEL) OF THE ROANOKE COUNTY ZONING ORDINANCE TO PROVIDE FOR A TRANSITIONAL PERIOD TO ALLOW FOR THE KEEPING OF UP TO THREE (3) DOGS IN A DWELLING UNIT AND TO REDUCE THE AGE OF DOGS SUBJECT TO THESE PROVISIONS WHEREAS, in the interest of public necessity, convenience, and general welfare, the Board of Supervisors hereby wishes to amend those portions of the Roanoke County Code which establish limits as to the number of dogs which may be kept in any dwelling unit in the county; and WHEREAS, on August 25, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 82592-12 which enacted a new zoning ordinance for Roanoke County; and, WHEREAS, the Planning Commission for Roanoke County held its public hearing on this amendment on September 2, 1997, and made a recommendation concerning approval of the ordinance adopting this amendment to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on August 19, 1997; and the second reading and public hearing was held on September 23, 1997, and continued to October 14, 1997, to incorporate certain amendments to said ordinance. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Article II. DOGS, CATS AND OTHER ANIMALS of Chapter 5, ANIMALS AND FOWLS and Section 30-29-2. RESIDENTIAL USE TYPES of the Roanoke County Zoning Ordinance be amended and reenacted as follows: Sec. 5-21. Definitions. For the purposes of this article, the following words and phrases shall have the meanings ascribed to them by this section, unless otherwise indicated to the contrary: Kennel: An enclosure or structure used to house, shelter, restrain, exercise, board, .................... breed, handle or otherwise keep or care for more than two (2) dogs Q i : six(6) months of age or older, from which they cannot escape. The enclosure or structure shall not mean a dwelling or a fence used to demarcate a property line. Sec. 5-24. Limitation on number kept per dwelling unit. (a) The harboring or keeping of more than two (2) dogs over four (4) months of age per dwelling shall be unlawful, unless a private kennel license has been issued pursuant to this article. The harboring or keeping of more than six (6) cats over four (4) months of age, of which no more than two (2) may be fertile, per dwelling shall be unlawful. The requirements of this section shall not apply to any dwelling which is part of an active agricultural operation or usage as defined by the zoning ordinance for the county. (b) As of July 1, 1994, any owner of more than the number of cats permitted 2 under subsection (a) shall be entitled to continue to harbor or keep such cats, provided they comply with the following requirements: (1) A license for each cat in a dwelling is obtained as required by Division 2, "License" of Article 11 of this chapter within thirty (30) days of the effective date of this subsection; and (2) A license shall be obtained and kept in force for each cat claimed under this subsection for each subsequent year that the cat shall remain alive. Any break in maintaining a valid license for any cat shall extinguish any right of such owner to claim the benefit of this subsection. jf 15 N in ( 6-4 ... ............... X . . ....... ... ............. eV. .. n.. .0 . . ... ........ ....... ........ .... ...... ....... . P s., .......... d.... . -M ........ .. I.f:Na . . d" N .... .... ....... ..... ........... 0 MWO.-RAW r ......... .......... d ... ........ ... ......... afn an -n ji I -M -N RM .. - .......... .. ..... ..... iizliq 1:alive,:::h DO rem 6110. ............ ........... in. s. I It .0. a ain . ............. ............. -Y::d Section 30-29-2. RESIDENTIAL USE TYPES of the Roanoke County Zoning Ordinance. Kennel, Private - The keeping, breeding, raising, showing or training of three or more dogs over six four months of age for personal enjoyment of the owner or occupants of the property, and for which commercial gain is not the primary objective. 2. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance as amended by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors 4 c: File Terrance L. Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney Alfred C. Anderson, Treasurer Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance 0. Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment R. Wayne Compton, Commissioner of Revenue AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE011 497-8 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, LITTLE BRUSHY MOUNTAIN WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Little Brushy Mountain Community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on September 23, 1997, and the second reading was held October 14, 1997; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the Little Brushy Mountain Community. The total construction cost of this public water project is estimated to be $780,000, to be initially financed as follows: Citizen Participation $337,500 Advance from Public Works Participation Fund 337,500 Roanoke County Utility Fund 105.000 Total $780,000 That there is hereby appropriated for this project the sum of $337,500 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. (A) That the "Project Service Area" is shown and designated on the attached plat entitled "Little Brushy Mountain Water System Project" prepared by the Roanoke County Utility Department, dated October 6, 1997, and identified as Exhibit 1. The Little Brushy Mountain Water Project Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $7,500 toward construction costs which includes the off-site facility fees applicable at the time of connection (presently $2,690), said costs to be paid in full and in advance of connection to the public water extension. (B) The "Project Service Area" shall be reduced in size by the elimination of 19.35 acres (Tax Map Nos. 44.04-1-3, 45.03-2-9, 10, 11, 12, 13, 13.1) from the area, if the owners agree to extend and construct at their expense public water facilities in accordance with County plans and specifications, and to donate the public water facilities and necessary public easements to the County. This reduction is contingent upon (i) the owners executing a utility construction extension agreement, upon form approved by the 2 County Attorney, on or before October 31, 1997; (ii) the owners beginning construction of the water line no later than April 1, 1998; (iii) the owners completing all construction of the public water extension, and its acceptance by the County, on or before August 1, 1998; and (iv) conveyance of all required and necessary easements for these public water facilities, and acceptance by the County, on or before August 1, 1998. The Utility Director is granted authority to approve an extension of time to complete the construction of the water line, due to delays caused by weather. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before January 14, 1998, of their a portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) Payment of $3,750 as a down payment per property owner/residential connection and payment of the remaining $3,750 to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be 3 required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the January 14, 1998 deadline shall pay $7,500 plus the off-site facility fee in effect at that time. 4. That the payment by citizens in the project service area who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance amended to allo wthe Utility Director to extend the date in Pargaraph 2 (B), and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSTAIN: Supervisor Harrison A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 4 SPECIAL WATER SERVICE AREA HATCHED AREA DENOTES PROPOSED "I SUBDIVISION TO BE EXEMPTED IF DEVELOPERS CONSTRUCT AND FINANCE A PORTION OF THE WATER SYSTEM AS PER AGREEMENT WITH ROANOKE COUNTY SKYVIEW ROAD �E a1 \``'�'ok CATAWBA MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA EXIT #137 LITTLE BRUSHY MOUNTAIN WATER SYSTEM PROJECT 1 " = 600' OCTOBER 6, 1997 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE 101497-9 AUTHORIZING EXECUTION OF AN AGREEMENT AND THE DONATION BY LEASE OF OFFICE SPACE IN THE ROANOKE COUNTY ADMINISTRATION CENTER TO THE ROANOKE VALLEY GREENWAY COMMISSION WHEREAS, Ordinance 040897-6 authorized execution of an intergovernmental agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, the City of Salem, the County of Roanoke, and the Town of Vinton pursuant to Section 15.1-21 of the 1950 Code of Virginia, as amended; and WHEREAS, Section 15.1-21 of the 1950 Code of Virginia, as amended, further provides authority for any political subdivision entering into such an agreement pursuant to this State Code section to "supply ... such property, personnel or services therefor as may be within its legal power to furnish" to this intergovernmental commission; and WHEREAS, pursuant to Section 16.01 of the Roanoke County Charter, the Board of Supervisors has determined that certain office space in the Roanoke County Administration Center is temporarily surplus and available for other public uses, and that the donation by lease of this office space to the Commission will serve other public uses; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on September 23, 1997; and the second reading was held on October 14, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as 1 follows: 1. That it is in the County's best interests to enter into an agreement to document the working relationship between the County and the Commission and to provide for the donation by lease of office space to the Commission in the Roanoke County Administration Center. 2. That the County Administrator is authorized to negotiate and to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the purposes of this transaction, all of which shall be upon a form approved by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Janet Scheid, Assistant Director, Planning & Zoning Paul M. Mahoney, County Attorney Roanoke Valley Greenway Commission Liz Belcher, Greenway Coordinator Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Forest Jones, Clerk, Salem City Council 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 14, 1997 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: Approval of Minutes - August 19, 1997 2 Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), the Hanging Rock Battleground and Rail Preservation Foundation, and the Industrial Development Authority. 3. Acceptance of a donation to the Roanoke County Police Department by Moose Lodge #1121. 4. Acceptance and appropriation to School Board of $1,500 grant from the Virginia Department of Education for equipment for students with disabilities. 6. Designation of Voting Representative at the Virginia Association of Counties Annual Business Meeting. 1 - - - - 6. Designation of Voting Representative at the Virginia Association of Counties Annual Business Meeting. 1 7. Donation of additional two -foot water line easement from Everett N. and Dana Hartwell (Red Lane Extension). 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with item 5 removed to discuss in Executive Session, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File James R. Lavinder, Chief of Police Dr. Deanna Gordon, School Superintendent Dr. Carol Whitaker, Director of Special Education & Pupil Personnel Services Brenda Chastain, Clerk, School Board Joseph Sgroi, Director, Human Resources Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility E A -101497-10.a ACTION NO. ITEM NUMBER Z— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), the Hanging Rock Battleground and Rail Preservation Foundation and the Industrial Development Authority. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the September 23 ,1997 meeting, and should now be confirmed. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) Supervisor Eddy nominated David M. Shelton, Jr. (Electrical Engineer) to serve a four-year term as alternate. His term will expire September 23, 2001. Mr. Shelton will serve as an alternate on the Building Code Board of Adjustments and Appeals and on the Fire Code Board of Appeals. Hanging Rock Battleground and Rail Preservation Foundation Supervisor Eddy nominated Timothy Gubala to serve another three-year term which will expire October 25, 2000. Industrial Development Authority Supervisor Minnix nominated Bill Branch to another four-year term which will expire September 27, 2001. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, nom!±� "Pry a"-Z� Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve Eddy Received ( ) Harrison _ Referred ( ) Johnson x To ( ) Minnix x_ Nickens _X cc: File Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) Hanging Rock Battleground and Rail Preservation Foundation Industrial Development Authority A -101497-10.b ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 14, 1997 AGENDA ITEM: Acceptance of a Donation to the Roanoke County Police Department by Moose Lodge # 1121 COUNTY ADMINISTRATOR'S COMMENTS: A-0rrsrr'4e� BACKGROUND: Moose Lodge #1121 has requested the Board's approval to donate $2000.00 to the Roanoke County Police Department's DARE Unit. The funds if approved will be used to purchase DARE related educational supplies and support the 1998 DARE Camp. SUMMARY OF INFORMATION: The Police Department requests approval to accept this donation. FISCAL IMPACT: The donation will assist the police department in purchasing DARE related educational supplies and will support the 1998 DARE Camp. In the current budget, no funds have been allocated for these expenditures. STAFF RECOMMENDATION: The staff recommends acceptance of this donation. Attachments: SUBMITTED BY: dames R. Laviiider Chief of Police Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: � �/� -/1 �! k Elmer C. Hodge, Jr. County Administrator ACTION Motion by: Bob L. Johnson to approve cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance VOTE No Yes Abs Eddy _x Harrison x Johnson x Minnix x Nickens X A -101497-10.c ACTION # ITEM NUMBER" MEETING DATE: October 14, 1997 AGENDA ITEM: Appropriation of $1,500 to the School Operating Fund COUNTY ADMINISTRATOR'S COMMENTS: � 7rva-'too, BACKGROUND: The Roanoke County School Board has received a $1,500 grant from the Virginia Department of Education for the purchase of equipment to assist students with disabilities to access technology in classrooms and media centers. A similar grant was received and appropriated last year. SUMMARY OF INFORMATION: Funds will be expended to purchase augmentative communication devices which will allow disabled students to access computers. FISCAL IMPACT: None. No local matching required. STAFF RECOMMENDATION: Staff recommends appropriation of the grant for $1,500 to the School Operating Fund to be expended as stated. " uJ. *4 A (.114h Dr. Carol Whitaker Director of Special Education and Pupil Personnel Services Elmer CAHod County Administrator ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve Eddy X_ Received ( ) Harrison x Referred ( ) Johnson _x To ( ) Minnix X_ Nickens _X cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Dr. Carol Whitaker, Director of Special Education Services Brenda Chastain, Clerk, School Board & Pupil Personnel A -101497-10.d ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Designation of a Voting Representative at the Virginia Association of Counties (VACo) Annual Meeting The Virginia Association of Counties has scheduled their annual conference for November 9 - 11, 1997 at the Homestead. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the Annual Business Meeting on Tuesday, November 11. The voting credentials form must be submitted to VACo by November 1, 1997. The County Administrator and County Attorney plan to attend, but Mr. Hodge will be leaving before the Annual Business Meeting. The VACo constitution allows that if a member of the board of supervisors cannot be present for this meeting, a county may designate a non -elected official from the County to cast a proxy vote for your county (see attached). It is recommended that the Board of Supervisors designate County Attorney Paul Mahoney to cast its votes at the VACo Annual Business Meeting on Tuesday, November 11. Submitted by: Approved by: >9y ate, !Z4 ze��-L Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to approve cc: File James D. Campbell, Executive Director, VACO VOTE No Yes Abs Eddy _x Harrison x Johnson x_ Minnix x Nickens _X cc: File James D. Campbell, Executive Director, VACO Voting Delegate: (Supervisor) Nam Title Locality Alternate Delegate: (Supervisor) Name Title Locality Certified by: (Clerk of the Board) Name Title Locality VACo 1997 Annual Meeting Voting Credentials Form ------------------------------------------------------------- VACo 1997 Annual Meeting Proxy Statement Roan ] _ County authorizes, the following person to cast its vote at the 1997 Annual Meeting of the Virginia Association of Counties on November 11, 1997. Paul M. Mahoney, County Attprhg `elected official of this county. -OR- a supervisor from County. This authorization is: xx Uninstructed. The proxy may use his/:kmxdiscretion to cast Roanoke County's votes on any issue to come before the annual meeting. Instructed. The proxy is limited in how he/she may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified by: Name Mary H Allen Title Clerk to the Board Locality Roanoke Count A -101497-10.e ACTION NO. ITEM NO. ­ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Donation of an additional two -foot (2') water line easement from Everette N. and Dana M. Hartwell (Red Lane Extension), to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: d� SUMMARY OF INFORMATION: By deed of easement dated August 1, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1526, page 1408, Everette N. and Dana M. Hartwell, husband and wife, granted a 10' water line easement to the Board of Supervisors across Lot 5, Section 7, 2nd Division of B & O Land Company, (Tax Map No. 35.04-3-48), located on Red Lane Extension in the Catawba Magisterial District of the County of Roanoke. Staff has determined that an additional two -foot (2') width in easement is required for a total of twelve feet (12') in width for this waterline easement. This consent agenda item involves acceptance of an additional 2' water line easement granted to the Board of Supervisors from Mr. and Ms. Hartwell, said easement being shown on a plat prepared by the Roanoke County Engineering Department dated April 9, 1996, revised August 20, 1997, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's utility department staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vickie L.Huffman'f° t Assistant County Attorney ----------------------------------------------------- ACTION Approved (x) Motion by: Bob L. Johnson to Denied ( ) approve Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility 0a VOTE No Yes Abs x x _x x x_ METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. TAXMAP NO. 35.04-3-37 PLAT"=30' 100.00 ' N 34'1 '00" W I EXISTING 10 FT WATERLINE EASEMENT I \. I PROPERTY OF o N HARTWELL, EVERETTE N. :? M v' -TAXMAP N0. 35.04-3-48 TAXMAP NO. 35.04-3-50 U'DB. 1368 PG. 969 ::�; © -+ zo o LOT 5 ' :� o N LOT 6 _ Q NEW 2 FT WATERLIN EASEMENT I 1001.00' 0 N 34'49'50" W RED LANE EXTENSION TAX MAP NO.3504-3-48N_N___-- 1"=30' SCALE. - -- PLAT SHOWING NEW 2 FT WATERLINE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY EVERETTE N. HARTWELL REVISED: 08-20-97 PREPARED BY- ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 04-09-96 G:\CAD\PLATS\3504 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC cc: File Clerk to the Board of Supervisors Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-12 AMENDING CHAPTER V, "GRIEVANCE PROCEDURE", OF THE ROANOKE COUNTY EMPLOYEE HANDBOOK, BY ALTERING THE COMPOSITION OF THE GRIEVANCE PANEL BY THE ADDITION OF TWO ADDITIONAL ALTERNATE MEMBERS TO SAID PANEL WHEREAS, Section 15.1-7.1 of the Code of Virginia requires that the governing body of every county, city and town which has more than fifteen employees shall have a grievance procedure for its employees that affords an immediate and fair method for the resolution of disputes which may arise between the public employer and its employees; and, WHEREAS, the Board of Supervisors of Roanoke County has adopted such a grievance procedure, which is incorporated in the Roanoke County Employee Handbook; and, WHEREAS, the Board desires to alter the composition of the grievance panel by the addition of two additional alternate members to said panel. IT IS HEREBY RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That Section H.5 of Chapter V, "Grievance Procedure" of the Roanoke County Employee Handbook is amended to read as follows: Step IV --Panel Hearing If the Step III written response does not resolve the grievance, the grievant may request a panel hearing. The request for the Step IV panel hearing shall be submitted in writing to the County Administrator on the Panel Hearing form (Form C) within ten calendar days from receiving the Step III decision. The County 1 Administrator shall immediately submit a copy of the panel hearing request to the Director of Human Resources. The County Administrator or the Administrator's designee shall arrange a hearing and forward copies of the grievance to the panel members. The panel is appointed by the Board of Supervisors and consists of three regular members and two f alternate members. All are appointed for three-year terms. The panel selects a chairperson at the beginning of each grievance panel hearing. To insure impartiality, the following persons will be disqualified and will not serve on the panel: ° individuals who are directly involved with the grievance or with the circumstances that caused the grievance an attorney who is directly involved with the grievance, or a partner, associate, employee or co -employee of such an attorney ° a spouse, parent, child, descendants of a child, sibling, niece, nephew or first cousin of any participant in the grievance ° a parent, child, descendants of a child, sibling, niece, nephew or first cousin of the spouse of any participant in the grievance. An alternate panel member shall serve for any member disqualified from the grievance hearing. The panel shall hear the appeal within ten calendar days from receiving the case or as soon as a panel can reasonably be assembled. 2. That this Resolution shall become effective upon the date of its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Q.[-.�c. �,cJ Mary H. Allen, CMC cc: File Clerk to the Board of Supervisors Joseph Sgroi, Director, Human Resources Grievance Panel File 2