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HomeMy WebLinkAbout12/2/1997 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 1997 RESOLUTION 120297-1 OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL GOLF TEAM FOR WINING THE 1997 AA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the William Byrd High School Golf Team, won the 1997 AA State Championship, shooting 29 shots better than Salem, the second place team; and WHEREAS, the William Byrd golf team also won the Group AA State Championship in 1992, and during this season won the Heritage Invitational Championship and the Region III Championship. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the William Byrd High School Golf Team: Robbie Craft, Mike Damiano, Scott Wise, Tommie Austin, Brian Mahanes, Chris Koon, Marc Patrouch, and Coach Tim Chocklett, for their athletic ability, their team spirit, and their commitment to each other; and FURTHER, BE IT RESOLVED, that the Board of Supervisors extends its best wishes to the team members, the coach,and the school in their future endeavors. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: None 1 ABSENT: Supervisors Minnix, Nickens A COPY TESTE: '�fv. L2�� Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File Dr. Deanna Gordon, School Superintendent N A-120297-2 Item No. _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADNIINISTRATION CENTER, 5204 BERNARD DRIVE, ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: December 2, 1997 AGENDA ITEM: Request for an appropriation to complete projects at the Valley Gateway Business Park in eastern Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of this request with funds to be taken from the Economic Development account. Your approval is necessary because the cost has exceeded the appropriation by $10, 000 due to additional land being required. This makes the project more valuable and we will be reimbursed when the property sells in the near future. EXECUTIVE SUMMARY: Roanoke County executed a multi-party agreement on December 22, 1996 with the Greater Roanoke Valley Development Foundation, the Industrial Development Authority of Roanoke County and Fralin & Waldron that outlined the responsibilities of each party regarding the construction of the shell building and the development of Valley Gateway. The Board of Supervisors approved an appropriation of $599,250 on November 19, 1996 that allocated funds to various project elements at Valley Gateway. The shell building site has been acquired and conveyed to the Greater Roanoke Valley Development Foundation and an industrial shell building is being constructed thereon. Roanoke County was successful in obtaining approval of $200,000 of industrial access road funding for the construction of Valley Gateway Boulevard. Subsequently, a construction contract has been awarded to E.C. Pace for the construction of the industrial access road, turning lanes in Route 460, and on-site utility improvements. Completion of the shell building and industrial access road are scheduled for late December 1997. SUMMARY OF INFORMATION: The actual costs for the completion of the Valley Gateway project are estimated to be $609,312.54 This projection is $10,062.54 higher than the appropriation of $599,250 (see attached). The cost of the shell building site was higher because the final survey showed additional acreage that needed to be conveyed to the Foundation. Under the terms of the multi-party agreement, the County is obligated for $75,000 of grading costs, plus one-half of additional grading costs over $200,000. The County's share of the grading costs are $131,232.50 because rock was encountered during excavation. Administrative costs for engineering, legal, appraisals, environmental assessments and bond costs are less than the projected $40,000 amount. The $40,000 projected for the County's portion of the VDOT Revenue Sharing Program was paid from funds appropriated for that purpose by the Board and not charged to the Valley Gateway appropriation. Staff is also seeking a grant as reimbursement up to $1,000 from American Electric Power Company for the costs of preparing a marketing brochure for the shell building. Staff requests that the Board of Supervisors authorize an expenditure of $10,062.54 from the Economic Development Fund to complete the Valley Gateway project. FISCAL IMPACT: Roanoke County has appropriated $599,250 for the Valley Gateway project. An additional $10,062.54 is projected to be needed to close out the project. Funds for this purpose are available in the Economic Development Capital Fund balance. ALTERNATIVES: 1. Authorize an expenditure of $10,062.54 from the Economic Development Capital account to complete the Valley Gateway project. 2. Authorize an appropriation of $10,062.54 from the Unappropriated Fund balance to complete the Valley Gateway project. 3. Do not take any action at this time. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Alternative # 1. Respectfully submitted: VA� Timothy W. Gubala, Director Department of Economic Development Project Coordinator ACTION Approved: Elmer C. Hodge County Administrator 6— VOTE No. Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Eddy _ x _ Denied () appropriation of $10,062.54 from Harrison _ x _ Received () Economic Development Capital Account Johnson _ x _ Referred () Minnix _ x To () Nickens _ _ x cc: File Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance November 24, 1997 Expenses Valley Gateway Appropriation $599,250.00 *Amount included in 1997 Revenue Sharing Program by Board of Supervisors Budget Actual cost Land purchase $244,250.00 $261,307.04 Legal 40,000.00 2,625.00 Appraisals 400.00 Engineering 6,080.75 Environmental 700.25 Bond for access road 6,200.00 Marketing supplement for RVEDP -0- 1,500.00 Construction of access road 200,000.00 199,267.00 Route 460 improvements 40,000.00 Site grading 75,000.00 131,232.50 Subtotal $609,312.54 Appropriation $599,250.00 *Amount included in 1997 Revenue Sharing Program by Board of Supervisors A-120297-3 Action No. Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: December 2, 1997 AGENDA ITEM: Request authorization to create a self balancing account entitled Maintenance and Repair under the umbrella of the Corporate Technology Park budget for residential structures and farm fields. COUNTY ADMINISTRATOR'S COMMENTS: r� .� n BACKGROUND INFORMATION: The 456.60 acres recently purchased by the County from Glenn -Mary Associates included three occupied houses and 200+ acres of fenced farm land. Until the entire tract is developed, it will be mutually beneficial to the County to the tenants to continue the current usages. We have issued a Request for Proposal for the farm lease and expect that the current rental/leasing arrangements will be in place for the next two years, although they could continue after the first two years if conducive to the development plans. The farmland and each of the residences would require individual contracts from the County which will be brought to the Supervisors at a later date for consideration. FISCAL IMPACT: Beginning with December 1997, the monthly rental checks deposited with the County will total $1,125. An exact payment amount for the farm lease has not been determined as the potential leasees were given the option of monetary payments and/or improvements. Past experience with property management in the County has demonstrated that maintenance and upkeep of residential property can be expensive. The Maintenance and Repair line item is requested as an attempt to defray future expenses. �F- STAFF RECOMMENDATION: Staff recommends the authorization of a self balancing account entitled Maintenance and Repair for the Corporate Technology Park (CTP) to be funded from the corresponding rental income, as a devise to encourage the property management portion of the project to be self-supporting. Economic Development Specialist Approved: 0 Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Absent Approved (x) Motion by: H. Odell Minnix to approve Eddy _ x _ Denied ( ) account Harrison _ x _ Received ( ) Johnson _ x _ Referred ( ) Minnix _ x _ To () Nickens _ _ x cc: File Melinda J. Cox, Economic Development Specialist Diane D. Hyatt, Director, Finance A-120297-4 ACTION NO. ITEM NUMBER �= AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 1997 AGENDA ITEM: Request for an Additional Appropriation for the Underground Storage Tank Removal Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Department of General Services has been coordinating the removal of underground storage tanks on County properties. $160,000 was previously appropriated for the removal of tanks at the Fire Department sites. We were unable to predict the cost of any remedial action that might be required from tanks which had leaked product into the soils or which may have ruptured during removal. Once work starts on a particular site, you must continue with the remediation of that site under the guidelines established by the Department of Environmental Quality (DEQ) using contractors who are qualified and licensed to handle environmental monitoring and clean-up of such sites. To date, tank closure (removal of the old tank, site remediation if required and installation of newer, smaller, above ground tanks) has been completed and approved at the Catawba Fire Station, Hollins Public Safety Building and Mason's Cove Public Safety Building. Work has generally been completed and we are awaiting final approval of the closure at the Mt. Pleasant and Ft. Lewis sites. Follow up (remediation) work will be required at the Clearbrook, Bent Mountain and Cave Spring sites where leakages had occurred. We are awaiting the direction of DEQ and working with the County's consultant to close these sites as quickly and inexpensively as possible. The cost for the removal of tanks to date is $146,985 plus the cost associated with the concrete pads at the fuel pump sites and for the disposal of contaminated soils and product in drums of $17,722 which has been charged to the original appropriation. In addition to the tanks at the Fire Station sites, there are two tanks which were not identified in the original inventory which must still be addressed. A 1,000 gallon tank at the Jail/Courthouse complex which fuels the emergency generator must be replaced and a 10,000 gallon tank at Kessler Mill Road that has not been used by the County must be removed. The chart below shows the projected costs for the known work to be accomplished at the sites noted above: Site Characterization Report - Cave Spring $17,000 Removal of 1,000 gallon UST and install a new 1,000 AST at the Jail 11,466 Removal of 10,000 gallon UST at Kessler Mill 22,810 Amount obligated above original $160,000 appropriation 4,707 Contingency for work at Clearbrook and Bent Mountain 10,000 New Request $65,983 The tank removal process must be completed by December 31, 1998. Delays would likely result in higher costs because the qualified contractors are quickly filling their schedules with other requests to remove tanks before the deadline. The school system is responsible for removing and/or testing the tanks at their fueling and storage sites which is not covered under this request. Their work is continuing at this time. FISCAL IMPACT: The balance required to complete the removal of the tanks and remediation of any preliminary findings is $65,983. Should additional work be required by the Department of Environmental Quality to close out these sites, an additional appropriation may be necessary. It is suggested that this appropriation come from the unappropriated fund balance. RECOMMENDATION: Staff recommends appropriating the $65,983 from the unappropriated fund balance. Respectfully submitted, Approv d by,, William V Rand III Elmer C. Hodge Director of General Services County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Eddy _ x _ Denied ( ) $65.983 appropriation from Harrison x Received ( ) unappropriated fund balance _ Johnson _ x Referred ( ) _ Minnix _ x To ( ) _ Nickens _ X cc: File William J. Rand, III, Director, General Services Diane D. Hyatt, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 1997 ORDINANCE 120297-5 AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE, OFFICE SPACE FOR THE COURT SERVICES UNIT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County and pursuant to the authority found in §§ 15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended, the acquisition of any interest in real estate, which includes a lease of office space, shall be accomplished by ordinance; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on November 18, 1997, and the second reading was held on December 2, 1997, concerning the lease of office space for the use of the Court Service Unit at the Salem Bank and Trust Building in the City of Salem, together with all appurtenances thereto belonging; and 3. That this lease is with East Main Street Properties, L.L.C. of approximately 550 square feet of office space for a term commencing the 1 st day of January, 1998, and ending the 31st day of December, 1998, for an annual rental of $4,812.50, payable in equal monthly installments of $401.04. 4. That the lease agreement setting forth the terms and conditions of this lease is incorporated herein by reference. 1 5. That the County Administrator is authorized to execute this lease on behalf of the County of Roanoke and to execute such other documents and take such other actions as are necessary to accomplish this transaction all of which shall be upon form approved by the County Attorney. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: None ABSENT: Supervisors Minnix, Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Paul M. Mahoney, County Attorney E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 1997 ORDINANCE 120297-06 AUTHORIZING QUIT -CLAIM AND RELEASE OF WATER AND SANITARY SEWER EASEMENT WITHIN BOUNDARIES OF CHAGALL DRIVE AND LOCATED BETWEEN LOT 1, BLOCK 3, SECTION 2, AND LOT 3A, BLOCK 2, SECTION 1, OF THE GARDENS OF COTTON HILL. WHEREAS, in order for Chagall Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit -claim and release of an existing water and sanitary sewer easement within the boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section 1, of the Gardens of Cotton Hill, to the Commonwealth of Virginia, subject to certain conditions; and, WHEREAS, it will serve the interests of the public to have Chagall Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the Roanoke County Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on November 18, 1997; and a second reading was held on December 2, 1997; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other public uses by conveyance to the Commonwealth of Virginia for acceptance of Chagall Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit -claim and release of the water and sanitary sewer easement within the boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2 and Lot 3A, Block 2, Section 1 of the Gardens of Cotton Hill, to the Commonwealth of Virginia, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for the water and sanitary sewer lines or facilities. b. The facilities located within the 50 -foot right-of-way, between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section 1, of the Gardens of Cotton Hill, may continue to occupy the street or highway in the existing condition and location. C. The release would be for so long as the subject section of Chagall Drive is used as part of the public street or highway system. 4. That the subject easement is not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: E AYES: Supervisors Eddy, Harrison, Johnson NAYS: None ABSENT: Supervisors Minnix, Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility 3 x _11 D - _J I x1300 ri 3LU TI CI1VI TY MAP, NORTH J3, loll .17 aaza 22. 21. 20. ` O _ 5. my L -r azr rr zr 10 19. LIU 4- 2. B� � �� ar `` O ZA 20' WATER AND SANITARY SEWER EASEMENT TO BE VACATED 2. rams rt,q V. —47 • 25. 21 zr 24. to. 23. sus F —.22. -21. 17. ?.or loll '3. 14 14 15. LIZ PROPOSED WATER AND SANITARY SEWER EASEMENT TO BE VACATED SHOWN IN GRAY DESCRIPTION: A 2.0 foot water and sanitary sewer easement (P.D. 15, PG. 63 D.E. .1395, PG. 1349) within the boundaries of Chagall Drive and .located between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section I of the Gardens of Cotton Hill. ROANOKE COUNTY 20' WATER AND SANITARY SEWER EASEMENT ENGINEERING & TO BE VACATED INSPECTIONS DEPARTMENT LILIES OF THE GARDENS, SECTION 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 1997 ORDINANCE 120297-07 VACATING AND CLOSING AN UNIMPROVED, UNNAMED AND UNUSED RIGHT-OF-WAY SHOWN ON PLAT OF LEE MITCHELL SUBDIVISION AND DESIGNATED AS TAX MAP NO. 44.04-2- 37.3 ON THE ROANOKE COUNTY LAND RECORDS WHEREAS, Thomas Moore, the petitioner, has requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close an unimproved, unnamed and unused right-of-way, ninety feet (90') in width at its intersection with Wildwood Road (Virginia Secondary Route 619), shown on the plat of Lee Mitchell Subdivision recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 203, and designated on the Roanoke County Land Records as Tax Map No. 44.04-2-37.3, in the Catawba Magisterial District of Roanoke County, Virginia; and, WHEREAS, §15.1482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.1-431 of the 1950 Code of Virginia, as amended, and the public hearing and first reading of this ordinance was held on November 18,1997; and the second reading of this ordinance was held on December 2, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved, unnamed, and unused right-of-way, being ninety feet (90') in width at its intersection with Wildwood Road (Route 619), shown on the plat of Lee Mitchell Subdivision recorded in the aforesaid Clerk's Office in Plat Book 3, page 203, 1 being designated on the Roanoke County Land Records as Tax Map No. 44.04-2-37.3 and being specifically shown on Exhibit A attached hereto, be, and hereby is, vacated and closed pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this vacation shall be subject to the rights of the owners of any existing public utility installations as provided in §15.1-483 of the Code of Virginia, (1950, as amended). 3. That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the Petitioner, Thomas Moore, or his successors or assigns; and, 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.1-482(b) of the Code- of ode of Virginia (1950, as amended). On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: None ABSENT: Supervisors Minnix, Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility 2 . v AKERS PROPS.=. Y 44.04-2-37.1 E RapW�� ns..w re rm a awcw ros 44.04-2-37 APPRO 77 F-' PUHRMAN PROPERTY / cv CITY UA °ROX. -MOORE PROPERTY 94-1-I 291 �-3 NORTH NORTH KING PROPERTY 44.04-2-35 \\fib 4404-2-37.3 APPROX. 6' \ AR ATO 8 ' VACATED . WWTE/WILL SROA0WELL PROPERTY PRI 94-1-3 94 MAP OF AREA SHOWING PROPERTIES ADJACEN 1 TO PARCEL TO BE VACATED ROANOKE COUNTY. VACATION OF UNNAMED, ABANDONED 90 -FOOT WIDE ENGINEERING & , - RIGHT-OF-WAY, AS SHOWN ON THE MAP OF INSPECTIONS DEPARTMENT LEE MITCHELL SUBDIVISION, RECORDED IN PLAT BOOK 3, PAGE 203. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 1997 RESOLUTION201 297-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for December 2, 1997 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Confirmation of Committee Appointments to the Commission for Senior and Challenged Citizens, the Library Board, and the Planning Commission. 2. Request for acceptance of Chadsworth Court and a portion of Scotford Court in the Virginia Department of Transportation Secondary System. 3. Request for acceptance of Chagall Drive into the Virginia Department of Transportation Secondary System. 4. Resolution of Support to increase the "Two -for -Life" funding for the benefit of rescue squads to a 14 -for -Life" Program. 5. Request to reallocate unexpended monies from the Virginia Juvenile Community Crime Control Act (VJCCCA) Crime Control Grant. 6. Donation of a variable width sanitary sewer easement along the south side of original Route 687 across property of Lions Club of Cave Spring District Inc. and property of Edward L. Lester. 1 7. Donation of an additional 5 foot drainage and sanitary sewer easement on property owned by Triangle Developers, Inc. 8. Acceptance of water and sanitary sewer facilities serving Parkway Place, Section 1. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: None ABSENT: Supervisors Minnix, Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Vickie L. Huffman, Assistant County Attorney John M. Chambliss, Jr., Assistant County Administrator Richard E. Burch, Chief, Fire & Rescue 2 A -120297-8.a ACTION NUMBER ITEM NUMBER — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 1997 SUBJECT: Confirmation of Committee Appointments to the Commission for Senior and Challenged Citizens, the Library Board, and the Planning Commission COUNTY ADMINISTRATOR'S COMMENTS. SUMMARY OF INFORMATION: The following nominations were made at the November 18, 1997 meeting. 1. COMMISSION FOR SENIOR AND CHALLENGED CITIZENS Supervisor Nickens nominated Joyce Heath to represent the Vinton Magisterial District. 2. LIBRARY BOARD Supervisor Johnson nominated Dr. Norma Jean Peters to represent the Hollins Magisterial District for a four-year term expiring December 31, 2001. 3 PLANNING COMMISSION Supervisor Harrison nominated Martha Hooker to represent the Catawba Magisterial District for a four-year term expiring December 31, 2001. STAFF RECOMMENDATION: 1 It is recommended that the above appointments be confirmed by the Board of Supervisors. SUBMITTED BY: law Mary H. Allen, CMC Clerk to the Board APPROVED BY: e;K- Elmer C. Hodge County Administrator ACTION VOTE No. Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Eddy _ x _ Denied O Harrison _ x _ Received ( ) Johnson _ x _ Referred ( ) Minnix _ _ x To ( ) __ Nickens _ _ x cc: File Commission for Senior and Challenged Citizens Library Board Planning Commission 2 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 2ND DAY OF DECEMBER 1997, ADOPTED THE FOLLOWING: RESOLUTION 120297-8.b REQUESTING ACCEPTANCE OF CHADSWORTH COURT AND PORTION OF SCOTFORD COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of -way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Eddy, Harrison. Johnson Nays: None Absent: Supervisors Minnix. Nickens A Copy Teste: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation 46610 _� 9A w 6/I +'. ' .. • t+ . 1 s _ .... .. ..... ..._...... - ` r `I 6616 a4'9 +„61so, �' /s' 48 � %� 6 b y .� /3 r� + ~ 6619 .•�' i 5 ' •� + 8 ,' 6= �'. e1n a^+ 29 n '°•, ``� 49'��'`L�' 36 °' mar . 5'<�. X42 24 '• �18yi,`���a rr? ''�>> 50 ri/ a�6u35 1 . c �tO� •� r4 1/ '� r•i � U a � r3i 3�°r 68131 y\ , • i r : I °td' `+�"� �z°° �Jz w 3 '�� \1 6 40 �J •z3'. `e/ 27 + 4 `, 9 . ease Y 13 12 • ? eio3 $ y xia °r f a3/ G 8 '••�� o,+ 189 52 r . 62j1 •31 ±ao e 26 art• $ .3.3 �•s'�`oiR '+ib6 �' �i• �'%O'. ��� 2 � 686 � u�� �s� g '•;1yx A4 V~' '��o° !';, . ra,.sa t_ • � 5 4 °�•D 6176 •' 3 �c 4 110 it PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Chadsworth Court - From its south cul-de-sac to the intersection with Scotford Court. 2) Scotford Court - From the south intersection with St. Ives Court to the north intersection with Chadsworth Court. LENGTH: (1) 0.03 MILES (2) 0.07 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 30 FEET (2) 38 FEET SERVICE: (1) 4 HOMES (2) 3 HOMES ROANOKE COUNTY ENGINEERING & WESTCHESTER OF CANTERBURY PARK, SECTION 10 INSPECTIONS DEPARTMENT / ti a | _ } / 2 o _| o \ \ / 2 q 0 / � / ti / 2 � )k / \ ) ! CD C) 5 � \ k ■ « z k k § � £ . 6 t o o . a » r m B2 C % / .. / 0.10 ` q \ - \ }3 Z A 3 $ = / .§ / / w r / 1>1 ƒ ƒ ƒ L ƒ L / f ` e= _= ` ° e E ° e E C;ƒ _ E ° e E ° eƒ§ B ( ¢ - » ! / 2 c « C / / } | « o o . J 2 z - • n ' - » . 0 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 2ND DAY OF DECEMBER 1997, ADOPTED THE FOLLOWING: RESOLUTION 120297-8.c REQUESTING ACCEPTANCE OF CHAGALL DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Eddy, Harrison, Johnson Nays: None Absent: Supervisors Minnixs Nickens A Copy Teste: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation .. _ ...— i •. _x nor a9zs 2. a � 23. rvae nra' �� Jaao � nM r ey reg« aot> aw3 na3 4917Jrar_— 01S aoo> ////\6. er ;teal — Y.. ,� a.rtoor 22. 21. 20. U.d nsv Y zzs. r> zr zn I9 79. 3. 2. 11� 1\ r H r QOOa 'T r�' P/0 98.02-1-45 2 r < I' 200' rooa :e rr• 3s�f%` sores,3 aysaraJ �> 3. nese 27. Haat �y. r01f$ a� rOt1 `s` • 5. 25. z. la » R ys. .�� z:r •'ry 18. � }a two 4" z: er lease Boat ` roar 17. r] 1 7 d e°t ivv x /> . 'r 120 U ` 8. r JV A.90 A.la e1.11 � aOSJ i• ta39 18. G'• ,r a 9` 9 1.4 fon a l0 10. 11. 14.E 15. r l z r:l ' PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: .Chagall Drive - From the north intersection of Monet Drive to :its eastern cul-de-sac. LENGTH: 0.24 MILES RIGHT OF WAY: 50 FEET PAVEMENT WIDTH: 38 FEET (Sta. 28+77.30 to Sta. 31+65.68) 30 FEET (Sta. 19+29.27 to Sta. 28+77.30) SERVICE: 5 HOMES ROANOKE COUNTY ENGINEERING & LILIES OF THE GARDENS, SECTION 3 INSPECTIONS DEPARTMENT V CC 6 }� E Z =s LU LL � O <C U. a � a Z n O a U Y- V 2 n U E 9 a n c �3 C: N N •" � O O < U C, O co � n � 0 � 0 N r•1 NCl) a1 n C14 r, + + ^F N O � 0 9 ,n W cn H I Q H m m m m o m m W P P P P P P P 2i i a. as LL i i P x c a H � 3 � a o H CIO ¢l � U �rL4 o 0 0 o O o W [n b aN a H Q 110 < o!i vi m m m m m m m m O d o W Q Q Q Q Q n c R '9 '9 F m m C m a m E O O D E O Q o Q d i5 a - G O cc a a tL F- Cl. IL H LL IL F- d LL /- CL ti H 0. {L h ti f- FL V m W a ; 'j O H t GY+ P p z a C � d z x c U ° E Z ^ N l7 f h m f`• m O 2 V CC 6 }� E Z =s LU LL � O <C U. a � a Z n O a U Y- V 2 n U E 9 a n c �3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 1997 RESOLUTION 120297-8.d SUPPORTING THE INCREASE OF THE "TWO -FOR -LIFE" FUNDING FOR THE BENEFIT OF RESCUE SQUADS TO A 14 -FOR -LIFE" PROGRAM WHEREAS, the emergency medical services system of the Commonwealth of Virginia provides invaluable service to the citizens of Virginia; and WHEREAS, there exists a need to adequately fund the infrastructure of the E.M.S. system, which includes funds that are returned to the localities for E.M.S., funds for equipment grants, support for the regional E.M.S. councils, and funding for training and many other elements of the E.M.S. system; and WHEREAS, funding for all of these needs has remained constant for the past seven years, and is provided totally through the "Two -for -Life" motor vehicle registration add-on special fund without any support from the State's general fund; and WHEREAS, the Board of Supervisors of the County of Roanoke recognizes the increased costs to operate Virginia's E.M.S. system, and the need to increase that source of funding to carry the system into the next century and to meet the many increased demands. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Roanoke does hereby endorse the proposed 14 -for -Life" initiative to be presented to the Virginia General Assembly at its upcoming session; and FURTHER RESOLVED that the Board of Supervisors of the County of Roanoke communicates this endorsement to appropriate members of the Virginia General 1 Assembly. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: None ABSENT: Supervisors Minnix, Nickens A COPY TESTE: • c'�J Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Richard E. Burch, Chief, Fire & Rescue John M. Chambliss, Jr., Assistant County Administrator Paul M. Mahoney, County Attorney Fort Wirt, President, Western Virginia Emergency Medical Services Council The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable C. Richard Cranwell, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON DECEMBER 2, 1997 RESOLUTION 120297-8.e REQUESTING THE RE -ALLOCATION OF VJCCCA CRIME CONTROL MONIES FOR THE 1996-98 BI-ENNIUM WHEREAS, the County of Roanoke has previously submitted budget plans for the expenditure of the VJCCCA Crime Control monies for each fiscal year of the biennium to the Department of Juvenile Justice, and WHEREAS, at June 30, 1997, $246,008 of the County's allocation remained unspent which we now need to allocate to different categories to pay for services to the qualified youth of our community, and WHEREAS, in order to reallocate said monies, a resolution of support from the governing body and letters of support from the Court Service Unit and Juvenile Court are to be submitted to the Department of Juvenile Justice for consideration. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the Department of Juvenile Justice is hereby requested to reallocate the unspent monies from FY 1996-97 for use during FY 1997-98 in the following categories: Operating Expenses for the Part-time staff $ 6,008 Purchase of Services - Crisis Intervention 60,000 Purchase of Services - Residential - Public 60,000 Purchase of Services - Residential - Private 60,000 Purchase of Services - Non-residential 60.000 Total $246,008 BE IT FURTHER RESOLVED that the Court Service Unit and Juvenile Court is requested to submit letters of support to the Department of Juvenile Justice in this matter. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: None ABSENT: Supervisors Minnix, Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator A -120297-8.f ACTION NO. ITEM NO. ::r" tD AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 1997 AGENDA ITEM: Donation of a variable width sanitary sewer easement along the south side of the original Route 687 across the property of Lions Club of Cave Spring District, Inc. (Tax Map #86.08-3-36) and property of Edward L. Lester (Tax Map No. 86.08-3-35) to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following sanitary sewer easement conveyed to the Board of Supervisors for operation and maintenance of an existing sanitary sewer line along the southerly side of original Route 687 in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of variable width sanitary sewer easement from Lions Club of Cave Spring District, Inc. (Tax Map #86.08-3-36) and Edward L. Lester (Tax Map No. 86.08-3-35) as shown on a plat prepared by Jack G. Bess, C.L.S., dated November 4, 1997, a copy of which is attached hereto. The location and dimensions of this easement have been reviewed and approved by County staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. Respectfully submitted, T— Vickie L. Huffman Assistant County A omey ---------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Absent Approved (x) Motion by: Bob L Johnson to approve Eddy _ x _. Denied () Harrison _ x _ Received () Johnson .— x _ Referred () Minnix — _ x To O Nickens — _ x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections _r—[ o N.89�6� zo, Ln = v y o N as COC o 0 VqO�/'9C i a 61RFs�c Rr 9VFNv� z 0+ Q O ocAT�D, s i p o loll N O lu COMMOUWEALTH 01= VIRGINIA j DEPAVaTMEWT OF-'RAN5PORTAZIQW 13 Rl G1W AL RT, 6 8-1 CuRve A" 003 0zd ,IT ui NEW 56WER �A56M ' �. = S• 88'41.50-W., 185.94 � J+ r S ,o �— o1,ot, pial �IR Z� \-L.IONS CLUB OF CAVE SPRIWG DISTRICT,IWC. TAX- 00, 86.06- 3-3(0 RB. 523 P6.354 OL- R•R' SPIKE ARc = 16,4.9/ R Ao I LIS : 1457.3,7 %AN6En/7'= 82.54 ,IW64E : (;, 26,69 " QHoRo. n/, SG' '�7' 31 "E., /" 132 ¢a CEn1TERLWE- �i PLAT SHOWING �""►LT//� A NEW SANITARY SEER WEASEMENT OFVARYING WIDTH L TO BE CONVEYED TO $OARD OF SVPE,RVISOPS OF JACK G. KSS ROAMOKE, COUNT`( BY THE LIONS CLUB OF CAVI=. �EY SPRIIJG DISTRICT, ) NC. AND EDWARD L. LE5TER EATIi1CATE No. RbANOKE COUNTY, \l IRG IN I A SCALE : I 40 Nov. 4, 199T BY ,SACK G. BE,SS F� gJ� CERTIFIED LAAO SOPNEY01t iL - LAND `Q M 3 3 3 s y�� a Y Oo O` �� D cA SZ cA ! 6,& CuRve A" 003 0zd ,IT ui NEW 56WER �A56M ' �. = S• 88'41.50-W., 185.94 � J+ r S ,o �— o1,ot, pial �IR Z� \-L.IONS CLUB OF CAVE SPRIWG DISTRICT,IWC. TAX- 00, 86.06- 3-3(0 RB. 523 P6.354 OL- R•R' SPIKE ARc = 16,4.9/ R Ao I LIS : 1457.3,7 %AN6En/7'= 82.54 ,IW64E : (;, 26,69 " QHoRo. n/, SG' '�7' 31 "E., /" 132 ¢a CEn1TERLWE- �i PLAT SHOWING �""►LT//� A NEW SANITARY SEER WEASEMENT OFVARYING WIDTH L TO BE CONVEYED TO $OARD OF SVPE,RVISOPS OF JACK G. KSS ROAMOKE, COUNT`( BY THE LIONS CLUB OF CAVI=. �EY SPRIIJG DISTRICT, ) NC. AND EDWARD L. LE5TER EATIi1CATE No. RbANOKE COUNTY, \l IRG IN I A SCALE : I 40 Nov. 4, 199T BY ,SACK G. BE,SS F� gJ� CERTIFIED LAAO SOPNEY01t iL - LAND A -120297-8.g ACTION NO. ITEM NO. X-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 1997 AGENDA ITEM: Donation of an additional 5' drainage and sanitary sewer easement on property owned by Triangle Developers, Inc. (Tax Map No. 76.03-10-7) to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage and sanitary sewer purposes, in connection with development of Nottingham Park Subdivision in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of drainage and sanitary sewer easement, being an additional five feet (5') in width, on the south side of the existing 30' drainage and sanitary sewer easement on the boundary line between Lot 8A and Lot 7, Nottingham Park, from Triangle Developers, Inc. (Tax Map No. 76.03-10-7) as shown on a plat prepared by Balzer and Associates, Inc., dated October 30, 1997, a copy of which is attached hereto. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this additional easement. Respectfully submitted, Yi k-, W 1A 2 Vic 'e L. Huffm Assistant County ttorney ---------------------------------- ACTION VOTE No. Yes Absent Approved (x) Motion by: Bob L Johnson to approve Eddy _ x Denied O Harrison _ x Received () Johnson _ x Referred () Minnix _ .— x To () Nickens _ _. x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections THIS IS TO CERTIFY THAT AN ACCURATE FIELO SURVEY OF THE PREMISES SHCWN HEREON HAS BEEN PERFORMED UNDER MY SUPERVISION; THAT ALL IMPROVEMENTS AND VISIBLE EVIDENCE OF EA-SEMF.NTS ARE SHOWN HEREON. AND THAT THERE ARE NO ENCROACHMENTS BY IMPROVEMENTS EITHER FROM ADJOINING PREMISS OR FROM SUBJECT PREMISES OTHER THAN SHOWN HEREON. TEAS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OFA I1TLF REPORT AND IS SUBJECT TO INFORMATION MI]CH MAY BE DISCLOSED BY SUCH. PRCPERTY IS IN F EUA DEFINED ZONE1 I��A X LEGEND - CENTERLINE D[K 2 M.B.L.- MINIMUM ANpT fA R235 BUILDING LINE LAKE q P(g• I Lor P.U.E.., - PUBLIC P (��lor , �..� 'UTILITY ESM'T• Lor 1 X50.88 D.E. — DR.AINAGE ✓-,�'�'f E EAE5EM�NT - SAN ITAYR SEWER -SM'-r. r I N I aK a S7 1p,cA, \F`.• A�PyF4.Dd�r co / 110 F�k 0" �P G O of zu 40.,E ` � 0• CSE t P � Lnr b° k / led DP�c\FP �°3 t IU � F'v •�Vo tie�`o•'�` a��. _ Fr s /0 N a• .vs� s -S w Av .2 t NEIy COT a lW7 \ / ACRE lell07' r`� q0� �ogRr 1Z 1 P- s EiI.TIi - ti M O JV OHN DEN R. A > '' ^L�o•25 g7aW o S Mc 4or No. 002002 3 f A -or II { 9Nd SUPVE�O CURVE TABLE CURVE DELTA 12ADIUS ARC -rANGEN CHORD GEARING CI 8960312Cn" 55.00' 85.49' 54.10' 77.14' sma52'180W C2 5060513:511 55.00' 48.08' 25.70' 46.57' 307• (7'4G'lW C3 51' 19'07" 25.00' . Z2.39 12.01' Z(.G5' N07054'31"E NOTEs.. I. OWNER OF RECORD o TRIANGLE DEVELOPERS, INC. 2. LEGAL REFERENCE' PLAT BOOK ZO , PAGE 77 ANDPIAT eOOK 17, PAGE 124- 3. TAx MAP NUMBER: 7Co.03-10-7 (LOT 7) AND -7&.03-IO-8 (L_7r 8A) 4. UNDERGROUND UTILITY SERVICE LINES REV ISEP EASEMENT PLAT FOR 11/11/97: TRIAINIGLF- 0EVF_LoPtx.r12S, INC. SHOWING NEW SHOWING NEW 5" DRAINAGE EASEMENT AND 5'0RAINAC3E EASEMENT A*ND SANITA P_Y SEWER EASEMENT- ON LOT 7 ALONG SANITARY 5EWER EXISTING 30' DQAINAGE EASEMENT p.NDSAN(TAZY EASEMENT SEWER EASEMENT ALONG LOr U NE SErVVEEN LOT -j AN D LOT 8A - NOTTINGHAM PARK 'RAT r]rj MAP OF RESUBDIVISION POR TRIANGLE DEVELOPERS j� Jl� \�1�.�,//111'1 INC. — PLAT BOOK 20 PAGE �7 ON SOCIATE S. INC WINDSOR HILLS MAGISTERIAL DISTRICT �` ROANOKE COUNTY, VIRGINIA . OCTOBER 30, 199? - .306 NUMBER R9-110092 • PLANNERS -ARCHITECTS -ENGINEERS •SURVEYORS - 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 FCFL TING TO•AOPPOW aws A-120297-8. h ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 2, 1997 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Parkway Place, Section 1 COUNTY ADMINISTRATOR'S COMMENTS: kwr� llaobll� SUMMARY OF INFORMATION: The Developers of Parkway Place, Section 1, V&S Development, L.L.C., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Parkway Place, Section 1, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $32,800 and $ 55,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Parkway Place, Section 1 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: zl'�� / r�svk Elmer C. Hodge County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Eddy _ x _ Denied () Harrison _ x _ Received () Johnson _ x _ Referred O Minnix _ _ x To () Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections 0 THIS CHATTEL DEED, made this 20th RETURN To: ROANOKE COUNTY ATTORNEY'S OFFICE day of October _,19 97 , by and between: V & S Development, L.L.C. , a Virginia corporation, hereinafter referred to as the "Developer," parry of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 -z-- 21 As shown on the plan entitled Parkway Place, Section I , made by Lumsden Associates P.C. and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of ,-19 Page 2 of 4 Developer: WITNESS THE FOLLOWING signatures and seals: State of: Virginia County/City of. Roanoke , to wit: The foregoing instrument was acknowledged before me this: zy , day of , 19 Q y , by Steven S. Strauss, President, of Strauss Construction Corp., Manager, of V & S Development, L.L.C. Notary Pfiblic a My Commission expires: - 30 oZOOjJ Page 3 of 4 Approved as to form: Board of Supervisors of^ Roanoke County, Virginia By: (SEAL) County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: _ Page 4 of 4 . i' �� :- '��OR- (i)• '`l 1�,rUp1l.Y "� tib - ,4•. - - .�-yp10 _ i',,. �O $'� �• -� Vit•, i oil- ----------- ov 5t 1 .053 .. �.` \ �. --:•i ' � .�'� �.S`F'C �\ ,�.. � �. moi, � '•"�l.Y -" /90 ' � .opt . .'' �,��e6.//� ���\\ �\ •'C,\ � .oma 1 � ? \\ \ \ •4 'Rt. 619 / s n , ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES UTILITY tSERVING PARKWAY PLACE - SECTION 1 DEPARTMENT 97, �' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 2, 1997 RESOLUTION 120297-9 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: None ABSENT: Supervisors Minnix, Nickens A COPY TESTE: Mary H. Allen, CMC cc: File Clerk to the Board of Supervisors Executive Session