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12/16/1997 - Adopted Board Records
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-1 OF APPRECIATION TO LEE B. EDDY FOR HIS SERVICES AS A MEMBER OF THE BOARD OF SUPERVISORS FROM 1990 TO 1997 AND AS CHAIRMAN FOR 1992 AND 1994 WHEREAS, Lee B. Eddy was first elected to the Board of Supervisors of Roanoke County from the Windsor Hills Magisterial District in 1989, and WHEREAS, Supervisor Eddy served the County of Roanoke tirelessly and selflessly for a period of eight years, devoting many hours to the business of Roanoke County both as a member of the Board of Supervisors, and as its Chairman in 1992 and 1994; and WHEREAS, during his term, Supervisor Eddy served with distinction on the Fifth Planning District Commission, the Roanoke Valley Greenway Commission, the Roanoke County Recycling Advisory Committee, the Clean Valley Council and the Roanoke County Resource Authority; and WHEREAS, Supervisor Eddy had previously served on the Board of Supervisors from 1968 to 1971, twice serving as the Chairman; and WHEREAS, in addition to his service on the Board of Supervisors, Mr. Eddy has dedicated much of his time volunteering in his community, serving as President of the Oak Grove Elementary School PTA and Cave Spring Junior High School PTA, a member of the Roanoke County Planning Commission; a Board member on Friends of the Blue Ridge Parkway and a founding member of the Fifth Planning District Commission; and WHEREAS, during his term, Supervisor Eddy was appointed by Governor George Allen to serve on the State Regional Competitiveness Act Advisory Committee. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude and appreciation H to LEE B. EDDY for his many significant contributions to the County as a member and Chairman of the Board of Supervisors; and FURTHER, the Board of Supervisors wishes Mr. Eddy continued success in his future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSTAIN: Supervisor Eddy cc: A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors File Resolutions cf Appreciation File Joseph Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-2 OF CONGRATULATIONS TO HAYES, SEAY, MATTERN AND MATTERN FOR RECEIVING THE VIRGINIA GRAND CONCEPTOR AWARD AND NATIONAL FINALIST STATUS FROM THE AMERICAN CONSULTING ENGINEERS COUNCIL AND FOR CELEBRATING 50 YEARS OF OUTSTANDING WORK IN THE ENGINEERING FIELD WHEREAS, for over a decade, Hayes, Seay, Mattern and Mattenl of Roanoke and Roanoke County worked together to design and construct the Clifford D. Craig Dam and Spring Hollow Reservoir Project, two major components of a $72 million water system designed to provide drinking water for Roanoke Valley residents into the 21 st century; and WHEREAS, the Clifford D. Craig dam is one of the first, and the largest, roller compacted dams on the east coast, the construction of which involved innovative technology and visionary engineering, yet was completed on time and under budget; and WHEREAS, in 1996, Roanoke County and Hayes, Seay, Mattern and Mattern received the Award of Excellence from the Virginia Chapter of the American Concrete Institute for the use of concrete in the withdrawal towers at Spring Hollow Reservoir; and WHEREAS, Hayes, Seay, Mattern and Mattern recently entered the project in the Engineering Excellence Awards competition sponsored by the American Consulting Engineers Council, where it won the Grand Conceptor Award at the state level and was one of the finalists in the national competition; and WHEREAS, Hayes, Seay, Mattern and Mattern recently celebrated its 50th anniversary as architects, engineers and planners working throughout the world with headquarters in the Roanoke Valley. 1 NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to HAYES, SEAY, MATTERN AND MATTERN for receiving the Virginia Grand Conceptor Award and national finalist status from the American Consulting Engineers Council and for celebrating 50 years of outstanding work in the engineering field; and BE IT FURTHER RESOLVED, that the Board of Supervisors, on its own behalf and on behalf of the current and future residents of the Roanoke Valley, extends gratitude and appreciation to Hayes, Seay, Mattern and Mattern for the creativity, knowledge, and dedication which the firm brought to its work on the Clifford D. Craig Dam and Spring Hollow Reservoir project. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File 2 A-121697-3 ACTION NO. ITEM NO. 'E — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 1997 AGENDA ITEM: Request from the Sheriffs Office to accept additional funding granted by the Virginia State Compensation Board for Live Scan Equipment COUNTY ADMINISTRATOR'S COMMENTS: lro� SUMMARY OF INFORMATION: A request for $75,000 was made to the Virginia State Compensation Board on November 12, 1997, for funding for Live Scan equipment for the Roanoke County -Salem Jail Facility. Approval of the request was sent by letter dated November 26, 1997, with a fiscal stress factor of 69.61 % applied. The total amount awarded by the State after this stress factor was applied is $52,208. The funding for the remaining amount of $22,792 will come from the Sheriffs Office Sub -Fund Account. The funding will include the cost of integration with a new records system, maintenance, site preparation, computer, and supplies. (See Attachment A) FISCAL IMPACT: None. Funds for the remaining amount are included in the Sheriffs budget. STAFF RECOMMENDATION: Staff recommends acceptance of the additional funding from the Virginia State Compensation Board. Respectfully submitted, Gerald S. Holt Sheriff Approved by, d4t-*� Elmer C. Hodge, Jr. County Administrator ---------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Eddy _ x _ Denied () acceptance of funds Harrison _ x Received () Johnson _ x _ Referred () Minnix _ x _ To () Nickens _ x _ cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance i Attachment A JUNE R. FUNKHO R DEC 1 1997 BRUCE W. HAYNES CHAIRMAN EXECUTIVE SECRETARY DANNY M. PAYNtCE OF THE SHERIFF JAMES W. MATTHEWS W. J. KUCHARSA /� �j� }�j���y}�� j� ��1jr / 7 /y vv 1� ASSISTANT EXECUTIVE SECRETARY EX.OFFICIO MEMBEC �U� OF I I L\\YW( 111\\1 \\/1�/ EA j� I '�-j' of � / IRQINIA COMPENSATION BOARD P. 0. BOX 710 RICHMOND, VIRGINIA 23218-0710 November 26, 1997 The Honorable Gerald S. Holt Office of Sheriff Roanoke County P. O. Box 510 Salem, VA 24153-0510 Dear Sheriff Holt: This is in response to your recent request for additional funding needed for the purchase of Live Scan equipment, and to inform you of Compensation Board action taken on November 26, 1997. Approval was given for additional funds totaling $52,208.00 for equipment. Specifically, the Compensation Board took the following action on your request: Equipment Total Equipment Requested Approved Approved Live Scan Equipment $52,208 Live Scan Equipment Your approval is for the equipment requested in consideration of the Fiscal Stress Index for each locality when approving equipment funding for Sheriffs' offices and Regional )ails. Thus, even though your request was approved as requested, the actual reimbursement amount may, according to the individual stress factor for your locality, vary from 30% to 100%. The Compensation Board will not approve transfers from the equipment line item of your budget. Further, all reimbursement requests must be submitted prior to June 15, 1998, as these funds will not be available in the FY99 budget year. Please call Pat B. McCoy or Mary W. Luck if you have any questions. Sincerely, June R. Funkhouser, Chairman Copy to: Governing Body Bruce . Haynes, ecutive Secretary Pat B. MCCoy/Mary W. Luck, Senior Fiscal Technician James W. Matthews, Assistant Executive Secretary Captain R. Lewis Vass, Virginia State Police h:\wordVivescan.cbd.doc-KML-11 /26/97 FAX (Rn4l 371-1123.S nnMlnucTQATlnnl lane\ 7aa n-7aa 1-- --- ---- A-121697-4 ACTION NO. ITEM NO. ff AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 1997 AGENDA ITEM: Sheriffs Office requests to accept a continuation of the existing Criminal History Records Improvement Grant from the Department of Criminal Justice Services. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriffs Office applied to the Department of Criminal Justice Services for a continuation of an existing grant on October 15, 1997. The grant was approved by letter dated December 5, 1997. This grant allows the Sheriffs Office the opportunity to continue forward with the current project of developing improvements to the computerized records system. With the required cash matching funds (75%/25%), the total amount of award approved by the Board is $128,200. The Sheriffs Office will match the $96,150 from the Department of Criminal Justice Services with an amount of $32,050 from monies collected through the Sheriffs Office Sub -Fund Account for a total of $128,200. (See Attachment A) FISCAL IMPACT: None. Matching funds are available in the Sheriffs budget. STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded funds. Respectfully submitted, d Appro by, Gerald S. Holt Elmer C C. Hodge, Jr. .Sheriff County Administrator ------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to accept Eddy _ x Denied ( ) continuation of grant Harrison _ x _ Received ( ) Johnson _ x Referred ( ) Minnix _ x -_ To () Nickens _ x — cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance Lisa R. McKeel Director COMMONWEALTH of VIRGINIA Department of Criminal Justice Services December 5, 1997 Mr. Elmer C. Hodge, Jr. County Administrator Roanoke County Suite 400 A 5204 Bernard Drive Roanoke, Virginia 24018 RE: Grant Application No. 98-B9048CR97 Criminal History Records Improvement Dear Mr. Hodge: 805 East Broad Street. Tenth Floor Richmond, Virginia 23219 (804) 788-4000 FAX (804) 371-8981 TDD (804) 788-8732 1 am pleased to inform you that the Criminal Justice Services Board has approved your grant application. With the required cash matching funds, the total amount of the award approved by the Board is $128,200. In the near future, we will send you a Statement of Grant Award which will provide details on the approved budget for this award and any special conditions attached to it, as well as the reporting requirements you will be expected to meet. We look forward to working with you as you implement this project. Sincerely, t 14� Joseph R. Mars 1 Grants Administrator cc: The Hon. Gerald S. Holt, Sheriff Butch Johnstone, DCJS Criminal Justice Service Board • mmi Cottee on Training - Juvenite Justice and 0sonqu+ncy Prevertlon AdNsory Camattee Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs Private Security Services Advisory Board • Crhntnal Justice Intarrtetiort Systeme Committee AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-5 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board requested an additional advance of $1,721,200 on November 13, 1997 to hire architects to design various school projects, and WHEREAS, the County Board approved this $1,721,200 additional advance on November 18, 1997, and WHEREAS, the School Board has now requested an additional advance of $130,000 to hire architects to begin renovations to the science labs, and WHEREAS, the Schools will need only $104,000 to complete the design phase of the science labs, NOW THEREFORE BE IT RESOLVED that the County Board will advance the additional sum of $104,000 to the School Board to hire architects to begin renovations on the science labs. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board Martin Robison, Assistant School Superintendent 0 U U cz RE a a� U 16 15 t F" O o 0 O o 0 O O O O o 0 0 0 0 o O O o 0 0 0 O o O O O O O O O O o 0 N O 0 0 0 V N N O O co N N Ln 00 O O .ice �O V7 N •-" ER 00 r+ N C13 U2 Cj r- �O U O Cl O O Q� O O O O 00 O 00 ~ ~ Ef? 7 O z 0 0 ON 0 M 69 O O O o O O O O O O O O O O o O O O O O O O N N N O O 06 N vi N O O N O 0 0 0 d N N O O 00 N N O O O o O O O O O O O O O O o O O O o 0 O O o 0 O o 0 O O O O O O O N O 0 0 0 d N N O O 00 N N V) 00 O O .ice �O V7 N •-" N OC on C13 U2 Cj N EA Ef? ,W � o o a3 Q Qcl .3 a- : Q•3 .ice ao Ct on C13 U2 Cj UC4 CCS tncn V] O "d c)CCS W C) Cd Crl W Q R3 I --, r xadv�¢ �Qvi�v� ><Crn 2� v� z m u Ef? ,W AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 ORDINANCE 121697-6 APPROVING THE JOINT EXERCISE OF POWERS WITH THE CITY OF ROANOKE FOR A JOINT 800 MHZ TRUNKED RADIO COMMUNICATIONS SYSTEM AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT FOR THAT PURPOSE AND FURTHER AUTHORIZING THE EXECUTION OF A CONTRACT WITH MOTOROLA CORPORATION AND APPROVING REIMBURSEMENT FOR LEASE/PURCHASE OF THIS RADIO SYSTEM AND RELATED TOWER IMPROVEMENTS WHEREAS, the County of Roanoke established an 800 MHz trunked radio communications system in 1987 in order to provide its citizens with the most technically reliable and efficient radio system for public safety and other county services and has continued to upgrade this radio system at the cost of several millions of dollars; and WHEREAS, the City of Roanoke having decided to upgrade its public radio system to an 800 MHz trunked radio system, negotiations between the County and City produced agreement to expand and upgrade the existing County 800 MHZ trunked radio communications system in order to provide an improved and seamless regional radio system for both the County and City for public safety and other public usages as well as improved back-up capabilities for such system; and WHEREAS, Section 15.2-1300 of the Code of Virginia, 1950, as amended, authorized the County and City to act by ordinance to jointly exercise any of their powers including the operation of a public radio communications system and to enter into agreements for such joint undertakings; and WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia ("County") has determined that it is necessary or desirable to: (A) enter into an intergovernmental agreement with the City of Roanoke, Virginia, for the purposes of the creation and operation of a joint regional 800 MHz radio system; and (B) authorize the execution of a Communications System Agreement with Motorola, Inc. for an expanded 800 MHZ radio system; and (C) advance money to pay the costs of acquiring certain equipment and improvements for the County consisting of an expanded 800 MHz trunked radio communications system and related associated system assets and equipment ("Equipment"); and (D) to reimburse such advances with proceeds of one or more financings; and WHEREAS, in order to expedite improvements to the County's existing radio system in the interest of public safety and operational efficiency and to take advantage of favorable contractual incentives offered by Motorola, Inc., an emergency is determined to exist. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, as follows: 1. The Board of Supervisors approves the Intergovernmental Agreement between the City of Roanoke ("City") and the County for creation of a joint regional 800 MHz trunked radio communications system and authorizes its execution. This Agreement shall authorize the City and County to locate equipment at sites owned or controlled by the other party. 2. The Board of Supervisors authorizes the execution of a communications system agreement with Motorola, Inc. for installation of and equipment for the joint expanded 800 MHz radio system. 2 t 3. The Board of Supervisors determines that the financing of the acquisition of the Equipment pursuant to one or more agreements providing for the leasing of the Equipment by the County from one or more lessors (collectively, the "Lease") is in the best interest of the County and the lease financing of the Equipment is authorized. The maximum aggregate amount of the principal components of the Lease shall be $881,949 plus an amount sufficient to pay the costs incurred by the County in connection with'the financing or financings and to fund any required reserves. The Director of Finance and the County Administrator are authorized to select a lessor or lessors and to execute and deliver on behalf of the County an appropriate Lease or Leases and such other documents, agreements and certificates as may be necessary to complete the lease financing. 4. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of acquiring the Equipment from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the Equipment is $881,949. 5. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 6. The County Administrator, the Director of Finance and such officers, agents and employees of the County as either of them may direct are authorized and directed to prepare and execute any and all instruments, opinions, certificates and other documents necessary to carry out the purposes of this Ordinance, all upon such form as may be approved by the County Attorney. All such actions previously taken is ratified and 3 confirmed. 7. An emergency being in existence, a second reading of this ordinance is dispensed with and this ordinance shall take effect immediately upon its adoption. On motion of Supervisor Eddy to waive the second reading and adopt the ordinance, and carried by the following recorded vote: AYES NAYS cc: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors File William J. Rand, III, Director, General Services Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney W. Robert Herbert, Roanoke City Manager Mary F. Parker, Clerk, Roanoke City Council 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 ORDINANCE 121697-7 AUTHORIZING CONSTRUCTION AND FINANCING FOR THE CARSON ROAD SANITARY SEWER PROJECT, AND AUTHORIZING ACQUISITION OF NECESSARY UTILITY EASEMENTS THEREFOR WHEREAS, location plans for the Carson Road SanitarySewer Project have been completed and the project will require authorization for construction and financing and for the acquisition of water and sewer line easements across certain properties; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on December 2, 1997; and the second reading was held on December 16, 1997. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the construction of the Carson Road Sanitary Sewer Project be, and hereby is, approved. 2. That funds are hereby appropriated in the amount of $250,000 as follows: General Fund Unappropriated Balance $150,000 Plantation Grove Subd. (Savings from not installing sewer pump station) $ 66,180 50% sewer off-site facility fee credit (from 45 lots - Plantation Grove Subd.) $33,820 Total $250,000 3. That the acquisition and acceptance of the necessary water and sewer line easements for the Carson Road Sanitary Sewer Project is hereby authorized across the following properties, referenced by tax map number, from the following property owners, 1 their successors or assigns: TAX MAP NO, 50.01-1-5.4 PROPERTY OWNER Roanoke County Board of Supervisors 50.01-1-5 F&W Properties II, Inc. 50.01-1-5.1 F&W Properties II, Inc. 40.18-1-38 Russel J. Foutz & Julia K. Hudgins 40.17-2-10 Harvest Ministries Church of God 40.17-2-9 James K. Rader & Martha S. Rader 40.17-2-7 John A. Parks & Lena Ruth Parks 40.17-2-7.1 Kaethe W. Tidman & Christopher L. Tidman 40.17-2-6 Paul R. Parks 40.13-1-14 DVW Incorporated 2. That the consideration for each easement acquisition shall not exceed a value equal to 40% of the current tax assessment for the property to be acquired plus the cost of actual damages, if any, or the amount determined by an independent appraisal; and 3. That the consideration for each easement shall be paid from the Sewer Repair and Replacement Fund; and 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Nickens to adopt the ordinance, and carried by the 2 following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance H-/ PLANTATION GROVE \ \ \ SUBDIVISION PROPOSESEWER EAST RURITAN ROAD EXTENSION le, \ y �• PROPOSED SEWER EXTENSION VALLEY GATEWAY INDUSTRIAL PARK ` PROPOSED CARSON ROAD SANITARY SEWER EXTENSION ATTACHMENT A NOVEMBER 18, 1997 \ / �\ NOT TO SCALE AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 ORDINANCE 121697-8 AUTHORIZING THE CREATION OF, CONSTRUCTION OF, AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, RICHLAND HILLS DRIVE WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Richland Hills Drive community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of the Ordinance was held on December 2, 1997, and the second reading was held December 16, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of Richland Hills Drive. The total construction cost of this public water project is estimated to be $88,550.00, to be initially financed as follows: Public Works Participation Fund $31,550 Citizen Participation (10 X $3,155) $31,550 North Transmission Line Project $25,450 Total $88,550 That There is hereby reappropriated and transferred from the North Transmission Line Project for this project the sum of $25,450. That there is hereby appropriated for this project the sum of $31,550 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Proposed Richland Hills Drive Water Project Area" prepared by the Roanoke County Utility Department and dated November 18, 1997. The Richland Hills Drive Water Project Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area (a) by paying the sum of $4,500 until March 16, 1998; (b) thereafter, the cost to participate in the benefits of this service area shall be the prorata share of the construction costs ($3,155) plus the full off-site facility fee in effect at the time of application for utility service, said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before March 16, 1998, 0 of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) Payment of $3,162 per property owner/residential connection for construction costs and $1,345 for off-site facility fees for a total of $4,507 (use $4,500), less a minimum down payment of $1,500 to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the project service area, in excess of those anticipated with this ordinance, who elect to participate, shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. After the advance has been repaid, the construction cost shall be returned to the Water Fund. 3 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None cc: A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 ORDINANCE211 697-9 AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION OF A NEW SECTION, SECTION 15.5-1. PUBLIC TREE ORDINANCE WHICH PROVIDES FOR THE REGULATION OF PLANTING AND REMOVAL OF TREES ON PUBLIC PROPERTY WHEREAS, Valley Beautiful, the Urban Forest Council, and the Virginia Department of Forestry have requested that the County adopt a public tree ordinance to protect trees on public property; and WHEREAS, this ordinance will allow these organizations greater flexibility in obtaining grant funds for greenway programs and other Valley beautification efforts; and WHEREAS, the first reading of this ordinance was held on December 2, 1997; and the second reading was held on December 16, 1997. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Code be amended by the addition of a new section, Section 15-5.1, entitled "Public Tree Ordinance" to read and provide as follows: Section 15-5.1. PUBLIC TREE ORDINANCE (a) PURPOSE It is the purpose of this ordinance to promote and protect the public health, safety, and general welfare by providing for the regulation of the planting and removal of trees on public property. Further, it is the purpose of this ordinance to enhance the quality of life in Roanoke 1 County by protecting trees and by minimizing the loss of tree coverage on public properties. (b) DEFINITIONS The following terms, when used in this ordinance, shall have the meanings ascribed to them in this section, unless context clearly indicates a different meaning: Diameter -at -breast -height shall be the tree trunk diameter measured in inches at a height of 4.5 feet above the ground. ::i:::::i::::i:::: :i::::i::i:' ::::::i::i::: .: . . ••i: ^: arrmttee::::shi::>rer.>cor�tt$:> ::::::: td:.;b:.>;t:.;.:.................................:................ . <:;:,+r :::;_ tl si V. in n rice. <.:><>:>a .ro. tle eto :if r "�::> ;n ar:. f r:.:r ...:..........................:..::::..:::.:::::::.:::.............::::.:..:.::::::::::::.:::::.:.:.:::: ..............................................p.......................g....... p Dripline shall mean a vertical line extending from the outermost edge of the tree canopy or shrub branch to the ground. Public property shall include all lands owned by the County of Roanoke, including but not limited to public parks and property of other County buildings and facilities, and includes all greenway easements donated to or owned by the County. The term public property shall exclude public streets and public utility, drainage and storm water easementsar;#tike>pi;ua`<airer...............nis ::................::....:..........................................................................: Public utility company shall mean any corporation, company, individual, association or cooperative that is a "public utility" as defined in section 56-232 of the Code of Virginia, 1950, as amended. Topping is defined as the severe cutting back of limbs to stubs within the tree's crown to such a degree so as to remove the normal canopy and disfigure the tree. 2 Tree shall mean any self-supporting woody plant, usually having a single, main woody trunk and producing a more or less distinct and elevated head with many : .a e RttBl'br .....:2: diameter-at-breast-height of twe to inches or more. (c) APPLICABILITY This ordinance provides full power and authority over all trees located on public property. (d) AUTHORIZATION REQUIRED 1() .......t .....`t...j.v....................t.......:~ tW person sha* �ti plant, remove destroy, ..........j.............. harm or otherwise disturb any tree on public property without first receiving written approval from the tree committee. (2) In the case of emergencies, such as windstorms, ice storms, or other disasters, written approval may be waived by the tree committee during the emergency period so as not to hamper work to restore order to the County. (e) ABUSE OR MUTILATION OF PUBLIC TREES OR SHRUBS Unless specifically authorized b the tree committee t ll> ` .'' % '': '::`': Y . .::....:....::b�% uctl cF if.. f', nY tie -person -she!' intentionally damage, cut, carve, transplant, or remove any tree on public property; attach any nails, advertising posters, or other contrivance to any tree on public property; allow any gas, liquid or solid substance which is harmful to such trees to come in contact with them; or set fire or permit any fire to burn when such fire or the heat thereof will injure any portion of any tree on public property. 3 (f) PROTECTION OF TREES Trees that are to remain after construction of public buildings, facilities, driveways, roads, utilities or other below or above ground public structures must be protected from construction activities and heavy equipment to ensure their survival. 1 The tree committee shall establish () i li r applyto trees that are to remain on public property and that are st#t`r outside-af to the immediate construction activity area. (2) No person, including public utility companies and County departments, shall excavate any ditches, tunnels, trenches or lay any driveway or street within a radius of ten (10) feet from any tree on public property without first obtaining written approval from the tree committee. This provision does not apply to the maintenance and repair of existing public utility and County water and sewer utility facilities. (3) All trees on public property shall be pruned or trimmed only in accordance with the standards established by the National Arborist Association, entitled "Pruning Standards for Shade Trees", as revised in 1988. This includes all public utility companies and County departments or their subcontractors involved in maintenance on County property or easements. (4) It shall be unlawful for any person, firm, or County department to top any tree on public property. Trees severely damaged by wind, ice or 0 snow storms or other disasters may be exempted from this section at the determination of the tree committee. (g) ENFORCEMENT The tree committee shall have the general powers and duties to: (1) Direct, manage, supervise and control the planting, removal, and protection of all trees on public property. (2) Protect all trees on public property so as to prevent the spread of disease or pests and to eliminate dangerous conditions which may affect the health, life or safety of persons or property. (3) Require the preparation of a tree protection plan for County construction projects, when deemed appropriate and necessary. (4) Administer the provisions of this article. 2. That this ordinance shall be effective January 1, 1998. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors 5 cc: File Janet Scheid, Assistant Director, Planning & Zoning Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator 0. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for December 16, 1997 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of Committee appointments to the Blue Ridge Community Services Board of Directors. 2. Request from Schools for appropriation of $4,650.77 of Dual Enrollment Funds for college level courses. 3. Request to amend an administrative agreement between Roanoke County and the Virginia Department of Transportation for construction of Hanging Rock Battlefield Trail Enhancement Phase II. 4. Request for acceptance of Bonsall Lane and a portion of Valley Stream Drive into the Virginia Department of Transportation Secondary System. 5. Resolution requesting that the Virginia Department of Transportation add new portions of Colonial Avenue (Route 687) to the Secondary System and abandon portions of the old road which no longer serve the public. 1 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ►JAL i � _ � > / r Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Timothy W. Gubala, Director, Economic Development Arnold Covey, Director, Engineering& Inspections Diane D. Hyatt, Director, Finance Dr. Lorraine Lange, Associate Director of Instruction Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 2 A -121697-10.a ACTION NUMBER ITEM NUMBER' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 1997 SUBJECT: Confirmation of Committee Appointment to the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nomination was made at the December 2, 1997 meeting. 1. BLUE RIDGE COMMUNITY SERVICES BOARD OF DIRECTORS Supervisor Eddy nominated Susan Scheibe to another three-year term representing Roanoke County Her term will expire December 31, 2000. The BRCS Board of Directors has also recommended that Rita J. Gliniecki serve another term as Member at Large representing the County of Roanoke and Cities of Salem and Roanoke. Her term will expire December 31, 2000. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board APPROVED BY: //111 6�� 21� Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes AI)sert Approved (x) Motion by: H. Odell Minnix to approve Eddy _ x Denied () Harrison _ x Received () Johnson _ x Referred () Minnix _ x _ To () Nickens _ x cc: File Slue Ridge Community Services Board of Directors 2 ACTION A -121697-10-b ITEM NUMBER 0-11 MEETING DATE: December 16, 1997 AGENDA ITEM: Appropriation of Dual Enrollment Funds COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History and certain vocational subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated for inservice and materials that will be used in the programs. SUMMARY OF INFORMATION: Roanoke County Schools collected $18,451.48 in tuition from 419 students. The college will reimburse Roanoke County Schools $46,235.84 for services rendered (teachers, administrating expenses, rooms, utilities and maintenance). Roanoke County Schools owes the college $60,046.55 for tuition and technology fees and college service fees. The difference between what was collected and the amount spent is $4,650.77. FISCAL IMPACT• Roanoke County Schools requests that $4,650.77 be appropriated to the instructional program for use in the dual enrollment program. STAFF RECOMMENDATION: Staff recommends appropriation -of said funds. Dr. Lorraine Lange 60 Elmer C. Hodge Associate Director of Instruction County Administrator ---------------- —----------------------------------------------- -------------------------------------------------.... ACTION VOTE No Yes Abs: nt Approved (x) Motion by: H. Odell Minnix to approve Eddy _ x _ Denied ( ) Harrison _ x _ Received ( ) Johnson _ x _ Referred ( ) Minnix _ x _ To ( ) Nickens _ x cc: File Dr. Lorraine Lange, Associate Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-10.c AUTHORIZING AMENDMENT TO AN AGREEMENT BETWEEN ROANOKE COUNTY AND THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE ADMINISTRATION OF AN ISTEA ENHANCEMENT PROJECT FOR THE CONSTRUCTION OF THE HANGING ROCK BATTLEFIELD TRAIL WHEREAS, the Hanging Rock Battlefield and Railway Preservation Foundation obtained approval in 1995 of a competitive Intermodal Surface Transportation Efficiency Act (ISTEA) grant request in the amount of $549,300 from the Virginia Department of Transportation (VDOT) for its Hanging Rock Battlefield and Railway Preservation Project (Phase 1); and, WHEREAS, the Hanging Rock Battlefield and Railway Preservation Foundation has obtained approval of a 1997 ISTEA grant in the amount of $200,000 from VDOT for the Hanging Rock Battlefield Trail (Phase II); and, WHEREAS, VDOT requires that a local governing body administer the grant; and WHEREAS, Resolution 92695-7 authorized the County Administer to execute an agreement with VDOT to administer the Phase I ISTEA grant; and NOW, THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors of Roanoke County, Virginia, that: 1) The County Administrator is hereby authorized to execute an amended agreement on behalf of the County of Roanoke with the Commonwealth of Virginia, Department of Transportation, on a form approved by the County Attorney, to administer an Intermodal Surface Transportation Efficiency Act (ISTEA) grant in the amount of $200,000 for the development of the Hanging Rock Battlefield and Railway Preservation Project. 2) That this project administration includes the assignment of a project coordinator, project record keeping, fiscal management and overview of preliminary engineering, right-of-way/property acquisition and construction in order to complete this project within two years. 3) The agreement provides that the County will expend these ISTEA grant funds in compliance with all federal and VDOT requirements or the County may be liable for all non -reimbursed expenditures or for all expenditures in excess of the approved grant. 4) That the Director of Economic Development is hereby appointed as project coordinator for the administration of this grant project and these agreements. 5) That the Clerk to the Board of Supervisors is directed to forward an attested copy of this Resolution to the Clerk of the City of Salem and to the Hanging Rock Battlefield and Railway Preservation Foundation. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors 4 cc: File Timothy W. Gubala, Director, Economic Development Virginia Department of Transportation Forest Jones, Clerk, Salem City Council Hanging Rock Battlefield and Railway Preservation Foundation THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 16TH DAY OF DECEMBER 1997, ADOPTED THE FOLLOWING: RESOLUTION 121697-10.d REQUESTING ACCEPTANCE OF BONSALL LANE AND A PORTION OF VALLEY STREAM DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Eddy, Harrison, Minnix. Nickens, Johnson Nays: None Absent: None A Copy Teste: yw.Q� Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation z 3 5 c 0 E 0 2 0 0) _ � _ 0 � c 2 � � ; ■ \� ) � \ \ ) / o c \ 0 ■ ! z § 7 S / �k o r c r . � _ \ \ co / / CIL 01-1 Q k \CL 5 > \ 5 / \ 7 j 2 7 \ / / / 3 ! 0 3 A \ \ / \ u c ] »= c mm-- u * « cn o § V3\ / _ 04 \ _ \ / / / k » id 2 ) --i // 2\E cn ƒ `- _ E ƒ ` e - E ƒ ` e= L ƒ ` e - E ƒ ` � ` E ƒ ` e © E ƒ t-- Z§ - � § 3 w �w 7 \ cn � \ \\ � k ! R / m > . k 2 z $ � 0 from g intersection with Valley Stream Drive. u �— � � s J iS• 2) Valley Stream Drive N 29Y6'00' W X25.00 J• aA9��� �e� •af.9? 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C7�.., !a. f/ N N @F o' m ld,88 °aG .-•• '•3Qq M F' up4 - z >r�0 p @p a i.7a'Je' ) V. + . • N N @ m V fw Il » _j013 i .'�° H a/ 1Qp92 3DB ery !40 1 'e /° N 6 M i mN.j m I�'le�4j &alo'm1 rss,o/ $ 204.49 54.24 84.85 38.090 C29 C2a C2C29 •+ 2• 0 149.24 7 c�20'22 4 41 R.1949.8a L.B9J?49 C24/ F b''i ra ae fN W t4X4 -4 2a'30'oor E 547.90 LC,.889,84 P:• JPAL JAB L■Y ROAD Bra•fa 4p CZ '+m rAkW U 1 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Bonsall Lane - from the southeast cul-de-sac to the north intersection with Valley Stream Drive. 2) Valley Stream Drive - from the east intersection with Jae Valley Road to the west intersection with Cedarmeade Drive. LENGTH: (1) 0.18 MILES (2) 0.08 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 26 FEET (2) 34 FEET SERVICE: (1) 13 HOMES (2) 4 HOMES ROANOKE COUNTY ENGINEERING & BROOKFIELD, SECTION 1 INSPECTIONS DEPARTMENT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-14.e REQUESTING ADDITIONS AND ABANDONMENTS OF PORTIONS OF ROUTE 687, COLONIAL AVENUE, AND ROUTE 613, MERRIMAN ROAD, BY THE VIRGINIA DEPARTMENT OF TRANSPORTATION WHEREAS, Route 221, from 0.139 miles south of Route 419 to 1.860 miles south of Route 419, a distance of 1.721 miles, has been altered and a new portion of road has been constructed, Project 0221-080-107, C-501, and WHEREAS, the project sketch, attached and incorporated herein as a part of this resolution, depicting the additions and abandonments required in the secondary systems of state highways as a result of this project, and WHEREAS, the new road serves the same citizens as those portions of the old road identified by the sketch to be abandoned and those segments no longer serve a public need, and NOW, THEREFORE, BE IT RESOLVED, that this Board of Supervisors of Roanoke County, Virginia, requests the Virginia Department of Transportation to add Sections #7, 8 and 11, shown stippled on the attached project sketch, to the secondary system of state highways, pursuant to §33.1-229 of the Code of Virginia, and, BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby abandons Sections 9 and 10, shown outlined on the attached project sketch, as part of the secondary system of state highways, pursuant to §33.1-155, Code of Virginia: BE IT FURTHER RESOLVED, that the Board of supervisors of Roanoke County reserves and retains all of Sections 9 and 10 (except that portion reserved as a Sanitary Sewer Easement) as Public Utility Easement and further reserves a Sanitary Sewer Easement described as follows: Beginning on the westerly right-of-way of Virginia Route 613 (Merriman Road) at the northeast corner of property owned by the Lions Club of Cave Spring District, Inc.; thence with a curve having a chord bearing of S 89027'31 "W, a radius of 1457.39', and an arc of 164.91'; thence S 89042'26'W, 22.26' to the northeast corner of property owned by Edward L. Lester; thence with the Lester line S 89042'26'W, 80.18' passing a set pin at 20.00' in the centerline of the existing sanitary sewer easement, thence leaving the Lester line, and on the same bearing as the existing sewer easement, N'80°43'42"W to a point in the right-of-way of U.S. Route 221 (Brambleton Avenue); thence still in the right-of-way of Route 221 in a northeasterly direction for a distance of 20.00'; thence S 80143'42" East to a point in the right-of-way of State Route 687 (Colonial Avenue), said point being approximately 10.00' northwest of the northeasterly corner of the property of Lester; thence continuing in the right-of-way of Route 687 N 88041'50"E, 191.39' to a point on the westerly right-of-way of Route 613 (Merriman Road); thence along said right-of-way S4049'00"W, 1.52' to the place of beginning. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Eddy Harrison, Minnix, Nickens. Johnson Nays: None Absent: None A Copy Teste: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation IPA XJO SECT.? 0.05 M' Cr ... SECT.8 0.07 MI . . . . . . . . . . AREA RESERVED --. ------------ .............. FOR P.U.E. --------- ............ ............. ........... ................... ........... vWULBAL Ai. 007 TO BE ABANDONED HARRIS TEETER J�S (AREA RESERVO---' FOR S.S.E. / 35 TAX MAP No. 86.08-3-35 PROPERTY OF EDWARD L. LESTER NOTE: PUBLIC SANITARY SEWER EASEMENT DEDICATED BY DEED OF EASEMENT DATED NOVEMBER 12,1997 AND ADOPTED BY BOARD OF SUPERVISORS DECEMBER 2,1997. ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT AREA RESERVED FOR P.U.E. SECT.9 0.05 MI SECT. 11 SECT. 10 0.01 mi 7 MI 36 Q/ TAX MAP No. 86.08-2-21 PROPERTY OF C&P TELEPHONE TAX MAP No. 86.08-3-36 PROPERTY OF LIONS CLUB OF CAVE SPRING 12-09-97 06—f8-97 PLAT SHOWING ADDITION & ABANDONMENT OF PORTIONS OF RT. 687 (COLONIAL AVE.) AND THE LOCATION OF RESERVED EASEMENTS Q-\C4"0AfW\ M0?\JaAXAM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-12 OF APPRECIATION TO CECIL BOONE FOR OVER 25 YEARS OF DEDICATED SERVICE TO THE COUNTY OF ROANOKE WHEREAS, Roanoke County is indebted to the volunteers who provide fire and rescue service to the citizens of the County; and WHEREAS, these men and women dedicate countless hours, unpaid but appreciated, to ensure the safety of the people and property of Roanoke County; and WHEREAS, due to the complexity of family and business life, few volunteers are able to maintain this type of commitment over a long period of time, as demands on their time and energy increase; and WHEREAS, Roanoke County wishes to recognize those people who have been able to continue in service to the citizens of the County, and has established a Quarter Century Club for the volunteers who have served for over 25 years; and WHEREAS, Cecil Boone has served as a volunteer at the Clearbrook Fire Department and is eligible for membership in the Quarter Century Club. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of the citizens of the County, does hereby express its deepest appreciation to CECIL BOONE for over twenty-five years of service as a volunteer with the Roanoke County Fire and Rescue Department, and FURTHER, BE IT RESOLVED, that he is hereby certified as a member of the Quarter Century Club for Volunteers in Roanoke County. 1 On motion of Supervisor Minnix to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: -� JV Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Amy L. Shelor, Fire & Rescue Volunteer Coordinator Joseph Sgroi, Director, Human Resources Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-13 APPROVAL AND ADOPTION OF THE SECONDARY ROAD SYSTEM SIX YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 1998- 2004 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEAR 1998-1999. WHEREAS, a public hearing was held on December 16, 1997 to receive comments on the adoption of the Secondary Road System Six -Year Construction Plan for Roanoke County for Fiscal Year 1998-2004; and the adoption of the Funding for Fiscal Year 1998- 1999; and WHEREAS, the Board of Supervisors does hereby approve the adoption of the Secondary Road System Six -Year Construction Plan for Roanoke County for Fiscal Year 1998-2004 and allocations for Fiscal Year 1998-1999 as set out on the attached Secondary System Construction Program. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Second Road System Six Year Construction Plan for Roanoke County for Fiscal Year 1998-2004 by the Clerk to the Board. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 1 A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation A-121697-14 ACTION # ITEM NUMBER 7— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 16, 1997 AGENDA ITEM: Consideration of Projects for 1998-99 VDOT Revenue Sharing Program. COUNTY ADMINISTRATOR'S COMMENTS: , 0��/ ff �� EXECUTIVE SUMMARY: Staff is requesting the Board of Supervisors to approve the prioritized list of projects for the FY 98-99 VDOT Revenue Sharing Program and authorize the Chairman of the Board of Supervisors to sign the letter of intent to participate in the Revenue Sharing Program for Fiscal Year 1998-99. BACKGROUND: The Virginia Department of Transportation (VDOT) annually provides localities the opportunity to receive state matching funds for the construction, maintenance, and improvement to primary and secondary roads in the state's highway system. The Commonwealth of Virginia provides $10,000,000 for the matching program and limits participating localities to $500,000 each. However, if more or fewer than 20 counties participate, our share of money will be reduced/increased proportionately. SUMMARY OF INFORMATION: County and VDOT staff presented the proposed priority project list for the FY 98-99 Revenue Sharing Program at the November 18, 1997 Board of Supervisors work session. Staff provided the Board a report containing the 91 projects with maps and justification on how projects were evaluated for inclusion in the revenue sharing plan at the work session on November 18, 1997 and no changes have been made. 1 Staff is requesting the Board of Supervisors to approve the priority list of projects for FY 98-99 Revenue Sharing Program. ALTERNATIVES AND IMPACTS: 1) Approve the project list and authorize the Chairman of the Board of Supervisors to sign the letter of intent and defer appropriation of the funds ($500,000) until July 1, 1998 2) Decline to participate in the Revenue Sharing Program for Fiscal Year 1998- 99. STAFF RECOMMENDATION: Staff recommends alternative 1. ITTED BY: Arnold Covey, Director of Engineering and Inspections APPROVED BY: Elmer C. Hodge County Administrator ----------------------- ACTION VOTE Approved No Yes Absent pp (x) Motion by: H. Odell Minnix to approve Eddy _ Denied ( ) Revenue Sharing Program Harrison — x Received () — x Referred () Johnson ____ x To () Minnix _ x Nickens x cc: File Arnold Covey, 'Director, Engineering & Inspections F LETTER OF INTENT (Date) Mr. James S. Givens State Secondary Roads Engineer 1401 East Broad Street Richmond, VA 23219 Re: County Primary and Secondary Road Fund (Revenue Sharing Program) Code of Virginia, Section 33.1-75.1 Fiscal Year 1997-98 - County of Roanoke Dear Mr. Givens: The County of Roanoke, Virginia, indicates by this letter its official intent to participate in the "Revenue Sharing Program" for Fiscal Year 1998-99. The County will provide $500,000 for this program, to be matched on a dollar -for -dollar basis from funds of the State of Virginia. The County worked with its Resident Engineer and developed the attached prioritized list of eligible items of work recommended to be undertaken with these funds. The County also understands that the program may be reduced on a pro rata basis if requests exceed available funds. Having requested the maximum amount of state funds, the County further requests the opportunity to match additional funds if they are made available. Sincerely, Bob L. Johnson, Chairman Board of Supervisors pc: Jeff Echols, Resident Engineer, VDOT Attachment: Priority Listing of Projects AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 ORDINANCE 121697-15 AMENDING AND REENACTING SECTION 22-82, "RATES AND FEES", AND SECTION 22-86, "UNPAID BILLS", OF CHAPTER 22 "WATER", ARTICLE II. "WATER SYSTEMS", DIVISION 2. "COUNTY WATER SYSTEM", OF THE ROANOKE COUNTY CODE TO PROVIDE FOR AN ESCALATING RECONNECTION FEE, TO ESTABLISH A COUNTY RECONNECTION FEE ACCOUNT TO OFF -SET UNCOLLECTIBLE UTILITY SERVICE ACCOUNTS, TO ELIMINATE ADDITIONAL SECURITY DEPOSITS AND PROVIDE FOR REFUND OF CURRENT DEPOSITS OTHER THAN THE INITIAL SECURITY DEPOSIT, AND TO PROVIDE FOR THE LATE PAYMENT PENALTY TO BE ADDED TO ANY PAST DUE BALANCE IMMEDIATELY FOLLOWING THE DUE DATE IN ACCORDANCE WITH THE UTILITY BILLING SYSTEM. WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has determined that, in order to better serve utility customers in the County, certain changes in the utility billing fees, charges, deposits, and procedures for water and sewer service in the County of Roanoke are necessary and in the best interests of the public health, safety, and welfare; and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has specifically determined that it is appropriate to charge an escalating reconnection fee to seriously delinquent utility service customers in the event of disconnection or discontinuance of service due to non-payment and to establish a County account for such reconnection fees to be held for off -set of uncollectible utility service accounts at the end of each fiscal year; other than the initial security deposit, to repeal the provisions for additional security deposits and to provide for refund of the existing additional deposits to customers after one full year of good payment history; and to provide for the late payment penalty to be added to any past due balance immediately following the due date in accordance with the utility billing system; and, WHEREAS, the provisions of this ordinance are adopted pursuant to the authority found in Chapter 21, Title 15.2 of the Code of Virginia (1950, as amended). WHEREAS, legal notice of these amendments has been published in a newspaper of general circulation within Roanoke County on December 2, 1997, and December 9, 1997; and, WHEREAS, the first reading of this ordinance was held on December 2, 1997, and the second reading and public hearing on this ordinance was held on December 16, 1997. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia: 1. That Division 2. County Water System of Article II. Water Systems, Chapter 22 WATER, of the Roanoke County Code is hereby amended and reenacted as follows: §22-82. Rates and fees. (b) Connection fees. (7) Miscellaneous charges. In addition to sale of water, the following charges and fees shall be imposed upon all customers for water, water and sewer, and sewer only utility services as applicable: 2 a. Re -check reading of meter .................... (No charge if original reading was in error) b. Investigation/verification of leakage in customer's line ............................. C. Meter accuracy test ......................... (No charge if meter fails accuracy test) d. Disconnection fee, per trip, for non-payment ...... ................................. ................................. e. Reconnection fee?,..' . oer trio. for non-navn $10.00 $20.00 $25.00 f. Reset meter if pulled due to non-payment ........ $25.00 g. Special request to discontinue or turn on service for other than non-payment ........................... $10.00 (c) Security deposits. (1) Initial security deposits shall be imposed, when request for service is made, upon all utility service customers as follows: 3 (2) a. Residential. 1. Water .................................. $25.00 2. Water and sewer ......................... $25.00 3. Sewer only .............................. $50.00 b. Commercial. 1. Water .................................. $100.00 2. Water and sewer ......................... $100.00 3. Sewer only .............................. $ 50.00 TIM PT -T -M IM - M, I Mir-mi-10-1-1,OW 1111. 01.0.11 1IM --:- ; -- - - - - - : : - : -- - - - -- --- - -- --- -- - - -- --- - - - ---- - - - it Ann --------------- - -- - ip ILI The security deposit balance of each utility service customer shall be continually maintained, r><'iP. rtdrarrp. until final discontinuance of service to the customer in the County of - .; -;.- 0 1 : :.: - : : : W-:- .:- - - - - -IN RTAN 41- - - -; IN -- ;- ; P -M--; IQ IN ._ ILA IS L-1 .: - : - SIM R - 1-1111=10 - - :- The security deposit balance of each utility service customer shall be continually maintained, r><'iP. rtdrarrp. until final discontinuance of service to the customer in the County of Sec. 22-86. Unpaid bills. (a) Any utility services bill which has not been paid by the due date of the bill; resulting in a past due balance, shall be subject to a late payment penalty of ten (10) percent of the amount of the bill. The late payment penalty shall be added to the past due balance ;irr i t IV following the date that said bill was due. (b) The county shall be authorized to disconnect utility services if the utility customer fails to make full payment of all past due balances and the aforesaid penalties on or before the fifteenth day of the month following the due date; provided, however, that disconnection of services for nonpayment shall be made only after the county has obtained an actual reading of the utility service meter and made any necessary adjustments for actual usage during the previous quarterly cycle. Payment of all past due balances, the late payment penalties, the disconnection fee, the .1.reconnection fee,the deposit app�ble; and any other charges or fees shall be made prior to service being restored to the premises or initiated at any other location in the County of Roanoke. 2. That the provisions of this Ordinance shall become effective on and from March 1, 1998. 31 UM r29 Sec. 22-86. Unpaid bills. (a) Any utility services bill which has not been paid by the due date of the bill; resulting in a past due balance, shall be subject to a late payment penalty of ten (10) percent of the amount of the bill. The late payment penalty shall be added to the past due balance ;irr i t IV following the date that said bill was due. (b) The county shall be authorized to disconnect utility services if the utility customer fails to make full payment of all past due balances and the aforesaid penalties on or before the fifteenth day of the month following the due date; provided, however, that disconnection of services for nonpayment shall be made only after the county has obtained an actual reading of the utility service meter and made any necessary adjustments for actual usage during the previous quarterly cycle. Payment of all past due balances, the late payment penalties, the disconnection fee, the .1.reconnection fee,the deposit app�ble; and any other charges or fees shall be made prior to service being restored to the premises or initiated at any other location in the County of Roanoke. 2. That the provisions of this Ordinance shall become effective on and from March 1, 1998. 31 On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors VA cc: File Diane D. Hyatt, Director, Finance Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book 0 Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator 0. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 DENIAL OF ORDINANCE 121697-16 GRANTING A SPECIAL USE PERMIT TO VINCE'S SMALL ENGINE REPAIR TO OPERATE A HOME OCCUPATION IN AN ACCESSORY STRUCTURE AT 6934 BROOKVIEW ROAD (TAX MAP NO. 27.16-4-24), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Vince's Small Engine Repair has filed a petition to operate a home occupation in an accessory structure located at 6934 Brookview Road (Tax Map No. 27.16-4- 24) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on December 2, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on November 18, 1997; the second reading and public hearing on this matter was held on December 16, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Johnson to deny the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC cc: File Clerk to the Board of Supervisors Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 16, 1997 ORDINANCE 121697-17 TO CHANGE THE ZONING CLASSIFICATION OF A 14.22 ACRE TRACT OF REAL ESTATE LOCATED IN THE 1500 BLOCK OF SKYVIEW ROAD (TAX MAP NOS. 45.03-2-9; 45.03-2-10; 45.03-2-11; 45.03-2-12; 45.03-2-13; 45.03-2-13.1) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG -1 TO THE ZONING CLASSIFICATION OF R-1 WITH CONDITIONS UPON THE APPLICATION OF OPIE TILLER WHEREAS, the first reading of this ordinance was held on November 18, 1997, and the second reading and public hearing were held December 16, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on December 2, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 14.22 acres, as described herein, and located in the 1500 block of Skyview Road (Tax Map Numbers 45.03-2-9; 45.03-2-10; 45.03-2-11; 45.03-2-12; 45.03-2-13; 45.03-2-13.1) in the Catawba Magisterial District, is hereby changed from the zoning classification of AG -1, Agriculture/Rural Low Density District, to the zoning classification of R-1, Low Densty Residential District. 2. That this action is taken upon the application of Opie Tiller. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The development will be limited to 34 lots, to be served by public water and sanitary sewer. (2) Disruption to existing slopes and vegetation will be minimized by following, to the extent possible, the practices outlined in Tree City USA, Bulletin No. 7, National Arbor Day Foundation, James R. Fazio, Editor. (3) No more than seven driveways will connect to Skyview Road. 4. That said real estate is more fully described as follows: Tract I That certain tract or parcel of land containing 3.83 acres, more or less, being a part of Lots 11, 12, and 13, in the subdivision of C. I. Preston Farm; and Being the same property conveyed to Lurline W. Baber by J.P. Saul, Jr., Special Commissioner, February 10, 1948, of record in the Clerk's Office of the Circuit Court of Roanoke County, VA, in Deed Book 381 at page 470, and conveyed to John H. and Edith B. Windel by Lurline W. Baber by deed dated July 31, 1962; recorded in DB 695 at page 565 in said Clerk's Office. For a more detailed description, see DB 125 at page 408 in said Clerk's Office. Tract II Consisting of Lot 13 "B" according to the Map of Valley Land and Investment Company, Inc., prepared by C.B. Malcolm, S.C.E., dated February 24, 1926, containing 2.58 acres, less .08 acres heretofore conveyed to the Virginia Highway Department and being the remaining portion of said lot heretofore acquired by the grantors by deed from John T. Barbee, et ux, by deed dated June 20, 1958, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in Deed Book 597 at page 410 and also Lot 13 "C" of the aforesaid map of Valley Land and Investment Company, Inc., containing 1.34 acres. Tract III 2 Beginning at an iron on the westerly side of a 40 foot roadway (known as Weaver Road) and the northeasterly comer of Lot 13 "C" of the Valley Land and Investment Company, Inc. map; thence from said beginning point and with the northerly line of said Lot 13 "C" S. 830 00' W. 600 feet to a stone monument, the northwesterly comer of said Lot 13 "C'; thence continuing S. 830 00'W. 354.02 feet, more or less, to a point on the Fitzgerald line; thence with the easterly line of the Fitzgerald property, N. 60 54'W. 500 feet, more or less, to a point to the west of the southerly line of a 40 -foot roadway extended (known as Weaver Road); thence with said point and with the southerly line of said 40 -foot roadway (Weaver Road), S. 810 E. 415 feet, more or less, to a point at an angle on said roadway; thence continuing with said roadway line, S. 880 E. 380 feet, more or less, to an iron; thence continuing with said roadway, 870 55' E. 200.6 feet to an iron at a corner in said road; thence following the westerly line of said 40 -foot roadway, S. 60 37' E. 300.7 feet to the Place of Beginning and consisting of a 1.43 acre tract heretofore acquired by the grantors from A. Day Lucas, et ux, by deed dated June 10, 1958 and recorded in the aforesaid Clerk's Office in DB 596 at page 538 and LIKEWISE CONSISTING of 6.72 acres, more or less, and being a portion of the property heretofore acquired by the grantors from Helen M. Preston, et al, dated March 9, 1953 and recorded in DB 487 at page 492 of the aforesaid Clerk's Office. There is excepted a certain .10 acre tract of land conveyed by Dennis A. Carter and Ann Jacqueline Thomason to The Salvation Army by deed dated January 27, 1977 and recorded in the aforesaid Clerk's Office in DB 1062 at page 712. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Nickens, Johnson NAYS: Supervisor Eddy ABSTAIN: Supervisor Harrison 3 A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 VICINITY MAF 8.2 Ac. e `lb 18 l 2.89 Ac.(0) ` 2.58Ac. C) 00 hIL Ib >5 16 R� !. 32 Ac. I.1? Ar• 20 b �6 0 e / Weaver 13.! .0 2 Ac 13 12 / Vin• 1.42 Ac. �. CL- 3 Q NORTH •/ Mn.11D •Q1 T lA r� L34 Ac. _ 10.4 8 1472 98 . 10 755 0 Rt. Roa,l4ke G�t`J mm ,N OPIE TILLER DEPARTMENT OF PILANNIAr AG -1 TO R-1 AND ZONING 45.03-2-9; 10; 11; 12;.13; 13.1 2 J 3.44 Ac.(D) 3.04 Ac. (C) 62 X136 ► .27 X36 x.24; 3 IJ76 �6 '4 1.6 Ac- �a°C ► 329r v 1441 230 30 4 /;28 0" t2331 32 J 170(7) R /43. /a ./4 c /4/6 . 6 ., •/ Mn.11D •Q1 T lA r� L34 Ac. _ 10.4 8 1472 98 . 10 755 0 Rt. Roa,l4ke G�t`J mm ,N OPIE TILLER DEPARTMENT OF PILANNIAr AG -1 TO R-1 AND ZONING 45.03-2-9; 10; 11; 12;.13; 13.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 16, 1997 RESOLUTION 121697-18 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session