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Home My WebLink About3/10/1998 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDER 031098-2 SETTING THE TAX LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1998 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 1998, and ................ ending December 31, 1998, be, and hereby is, set for a tax rate of per per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1- 3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, be, and hereby is, set at fifty (50%)percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. 4. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 5. That the levy for the twelve-month period beginning January 1, 1998, and ................ ending December 31, 1998, be, and hereby is, set for a tax rate of .:� ...�! per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Minnix to adopt the order, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDER 031098-1 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1998 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, be, and hereby is, set for a tax rate of Per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1- 3201, and 58.1-3506.13 of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Nickens to adopt the order, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Al - Mary Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue A-031098-3 ACTION NO. ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Consideration of claim by Hanging Rock Estates, LLC COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This claim by Hanging Rock Estates, LLC seeks $2,752.43 for damages to the property as a result of the installation of the north water transmission line. BACKGROUND: Section 15.2-1246 et seg, of the Code of Virginia, establishes a procedure for the submission of claims by citizens to the governing body for action. The board of supervisors may either allow the claim and authorize its payment, or it may disallow the claim. No legal action may be maintained by any person against the county upon any claim or demand unless that person shall have first presented his claim to the board of supervisors for allowance. SUMMARY OF INFORMATION: The area included in the claim is along Red Lane beginning near the intersection of Carleton Drive and Reed Lane. Mr. Gary Robertson, Utility Director, has reviewed this claim. Mr. Robertson reports that the County hired Thomas Bros., Inc. to perform this portion of the work on the north water transmission line. County staff denies that it caused any damage to the property of Hanging Rock Estates, LLC. Photographs taken by County staff prior to the water line installation show that cut trees, stumps, and debris were on site at that time and the developer's contractor was preparing the site. The items shown on the claim such as stump removal and erosion control devices were normal construction items the developer would need and are not directly related to the County water project. Photographs taken by County staff following installation of the water line indicated that the area disturbed by the water line was restored properly. If Hanging Rock Estates, LLC suffered any damage, then that damage was caused by the failure of Hanging Rock Estates, LLC to properly install its own subdivision improvements. If any damage did occur, then the contractor, Thomas Bros., Inc. is solely liable for same. 1 je— FISCAL IMPACTS: Allowance of this claim will result in the payment of $2,752.43 to Hanging Rock Estates, LLC. ALTERNATIVES: The Board may choose among the following alternatives: 1) Allow the claim and authorize the payment of $2,752.43 to Hanging Rock Estates, LLC; 2) Disallow the claim. Disallowance will permit Hanging Rock Estates, LLC to pursue its claim in court. STAFF RECOMMENDATION: It is recommended that the board disallow this claim. Respectfully submitted, Paul M. Mahoney County Attorney ACTION VOTE No Yes Abstain Approved (x) Motion by: Harry C. Nickens to deny Harrison _ x _. Denied ( ) claim Johnson _ _ x Received ( ) McNamara _ x _ Referred ( ) Minnix _ x To ( ) Nickens _ x _ cc: File Paul M. Mahoney, County Attorney Carr L. Kinder, Jr., Attorney g:\attorney\board\hangrock.rpt 2 KhN\ DER & FOGE , P.C. ATTORNEYS AT LAW CARR L. KINDER, JR. 22 CHURCH AVENUE, S.W. BARRY M.FOGEL POST OFFICE BOX 2795 TELEPHONE: (540) 982-1755 ROANOKE, VIRGINIA 24001-2795 FACSIMILE: (540) 343-5727 1. February 2, 1998 Board of Supervisors County of Roanoke CERTIFIED MAIL/rrr 5204 Bernard Drive, S.W. Roanoke, VA 24018 Re: Claim of Hanging Rock Estates, LLC Gentlemen: We represent Hanging Rock Estates, LLC, and we have been advised that in installing the north water transmission line in front of Red Lane, the County employees and/or contractors caused damage to the property of Hanging Rock Estates, LLC. A copy of the invoice for the repair of this damage is also enclosed. In*accordance with §15.2-1246, a claim is hereby submitted on behalf of Hanging Rock Estates, LLC, in the sum of $2,752.43, said claim being based upon the damages to the property of Hanging Rock Estates, LLC. . We would appreciate your consideration of this matter at your earliest convenience. By copy of this letter, we are advising the County Administrator and the County Attorney of this claim. Very truly yours, a DER & FO EL, P.C. Carr L. ander, J CLK/ckk:Encls. c/c: County Administrator County Attorney g Rock Estates LLC arshal St. one:,Num er SIOLD TO: ilt Fence along creek ift fence installation labor If,placeiment Red Lane truck rading Red. Lane (Tfe6, stumps) and replacement of ditt Questions concerning this Invoice? Call., e-3 INVOICE INVOICE NUMBER INVOICE DATE OUR ORDER NUMBER YOUR ORDER NUMBER TERMS 8ALF-8 REP SHIPPED VIA F.O.B. PREPAID or COLL5CT SUBTOTAL I $174.00 120.00 90.00 120.00 14.50 98.75 1,500.00 117.25 $2,752.43 PAY THIS AMOUNT A-031098-4 ACTION NO. ITEM NO. _ — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Consideration of claim by Carlton & Assoc. COUNTY ADMINISTRATOR'S EXECUTIVE SUMMARY: COMMENTS: Z,4w r This claim by Carlton & Assoc. seeks $18,391.04 for damages to the property as a result of the installation of a water line through a storm water detention pond. BACKGROUND: Section 15.2-1246 et seq, of the Code of Virginia, establishes a procedure for the submission of claims by citizens to the governing body for action. The board of supervisors may either allow the claim and authorize its payment, or it may disallow the claim. No legal action may be maintained by any person against the county upon any claim or demand unless that person shall have first presented his claim to the board of supervisors for allowance. SUMMARY OF INFORMATION: This claim involves the detention pond area of the subdivision. The water transmission main is located along the northern berm of the pond. Mr. Gary Robertson, Utility Director, has reviewed this claim. Mr. Robertson reports that the County hired Thomas Bros., Inc. to install this water line in conjunction with the development of the Hanging Rock Estates subdivision. The purpose for installing the water line at that time was to minimize disruption of the subdivision after roads and other utilities were installed. As is normal with most construction projects, the County had issued a list of minor punch list items to our contractor (Thomas Bros.) related to this project. The punch list items related to this claim consist of installing a small amount of rip rap, cleaning and reseeding a small area. Our cost estimate for this work was less than $500.00. On August 11, 1997, the developer was issued a Notice to Comply from Roanoke County to remedy a variety of erosion problems which included our punch list items. The developer chose to perform the work required by the Notice to Comply without consulting the Roanoke County Utility Department to allow our contractor to perform the "punch list" work. 1 0 r� If Carlton & Assoc. suffered any additional damage, then that damage was caused by the failure of Carlton & Assoc. and Hanging Rock Estates, LLC, to properly install its own subdivision improvements. By the terms of its land subdivider's agreement with the County, Hanging Rock Estates, LLC, promised to complete these subdivision improvements by the end of the Summer, 1997. Its failure to complete its promised work directly resulted in the damages to the detention pond. If any damage did occur, then the contractor, Thomas Bros., Inc. is solely liable for same. FISCAL IMPACTS: Allowance of this claim will result in the payment of $18,391.04 to Carlton & Assoc. ALTERNATIVES• The Board may choose among the following alternatives: 1) Allow the claim and authorize the payment of $18,391.04 to Carlton & Assoc.; 2) Disallow the claim. Disallowance will permit Carlton & Assoc. to pursue its claim in court; 3) Approve the payment of $500.00 to Carlton & Assoc. STAFF RECOMMENDATION: It is recommended that the board disallow this claim. Respectfully submitted, L GLU1 1'1• Lluaav •ays County Attorney ACTION No Approved (x) Motion by: Harte C Nickens to deny Harrison — Johnson claim Denied ( ) Received McNamara — ( ) Referred ( ) Minnix _ To ( ) Nickens _ cc: File Paul M. Mahoney, County Attorney Carr L. Kinder, Jr., Attorney VOTE Yes Abstain x X X x — x CARR L. KINDER, IR. BARRY M.FOGEL TELEPHONE: (540) 982-1755 FACSIMILE: (540) 343-5727 February 2, 1998 Board of Supervisors County of Roanoke 5204 Bernard Drive, S.W. Roanoke, VA 24018 Re: Claim of and Carlton & Assoc. Gentlemen: 6- y ATTORNEYS AT LAW 22 CHURCH AVENUE, S.W. POST OFFICE BOX 2795 ROANOKE, VIRGINIA 24001-2795 CERTIFIED MAIL/rrr Our firm represents Carlton & Assoc., which has been involved in the development of a residential subdivision in Roanoke County. We are advised that after completion of the storm water retention pond in Hanging Rock Estates, Roanoke County installed a water line through the pond. We are further advised that in installing the water line, the County employees and/or the County's contractor(s) caused extensive damage to the retention pond. Carlton & Assoc. corrected the damage to the pond. Mr. Carlton of -Carlton & Assoc. has furnished invoices concerning the work which was required to repair the damage to the retention pond, copies of which are enclosed. We have been advised that at this point in time the County has refused to offer reimbursement for these expenses. In accordance with §15.2-1246, a claim is hereby being submitted on behalf of Carlton & Assoc., in the sum of $18,391.04, which includes interest through January, 1998, said claim being based upon the damages to the Hanging Rock Estates retention pond. We would appreciate your consideration of this matter at your earliest convenience. By copy of this letter, we are advising the County Administrator and the County Attorney of this claim. Very-truly.yours, KINDER .. & OG P : C : - _. - . , -. rr L. finder, J _ - CLK/ckk:Enc.ls c/c: County Administrator D County Attorneys, Carlton & Assoc. 3113 W. Marshall St Richmond,.Va. 23230 SOLD TO: Roanoke Coumty Roanoke, Va SHIPPED TO: North Loop Water Transmittion Line Hanging Rock Estates Retention Pond Phone Number INVOICE Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: Call: THANK YOU FOR YOUR BUSINESS! ROA1.WK4 AMOUNT ,_.. $435.00 5,100.00 3,900.00 575.00 480.00 691.25 8.70 135.00 450.00 1,200.00 120.00 500.00 13,594.95 x2,039.24 ...''.2,039.24 $17,673.43 PAY THIS AMOUNT .4UANTITY ',,DESCRIPTION .. ;: UNIT PRICE 3 Pump Rental detention pond pump out 145.00 60 Track Hoe 85.00 60 Loader 65.00 5 Rip Rap 115.00 .8 Fine Grading -60.00 - 175. Straw 3.95 30 Silt fence 0.29 150 Seed 0.90 45 Labor seed And straw 10.00 60 supervision 20.00 8 Labor Silt fence 15.00 2 Transportation equipment 250.00 SUBTOTAL Overhead Profit Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: Call: THANK YOU FOR YOUR BUSINESS! ROA1.WK4 AMOUNT ,_.. $435.00 5,100.00 3,900.00 575.00 480.00 691.25 8.70 135.00 450.00 1,200.00 120.00 500.00 13,594.95 x2,039.24 ...''.2,039.24 $17,673.43 PAY THIS AMOUNT SOLD TO: & Assoc.. all St. 23230 my Utility Department Mill Rd 1153 E -Y INVOICE INVOICE NUMBER INVOICE DATE OUR ORDER NUMBER YOUR ORDER NUMBER TERMS SALES REP SHIPPED VIA F.O.B. PREPAID or COLLECT 1 Iriterestforretention pond Oct 97 176:73 $176.73 1 Interest far retention Pond Nov 97 178.50 178.50 >1 Interestfoc.retention pond Dec 97 180.29 180.29 1 Interest for retention Pond Jan 98 182.09 182.09 SUBTOTAL 717.61 TAX FREIGHT $717.61 Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAY THIS Call: _ AMOUNT THANK YOU FOR YOUR BUSINESS! ROA2.WK4 A-031098-5 ACTION NO. ITEM NO. E _ S- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Consideration of claim by James L. Woltz COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This claim by James L. Woltz seeks $5,400.00 for unpaid rent of premises located on Poor Mountain used by the County for a tower site for emergency communications. BACKGROUND: Section 15.2-1245 et seMc, of the Code of Virginia, establishes a procedure for the submission of claims by citizens to the governing body for action. The Board of Supervisors may either allow the claim and authorize its payment, or it may disallow the claim. No legal action may be maintained by any person against the County upon any claim or demand unless that person shall have first presented his claim to the Board of Supervisors for allowance. SUMMARY OF INFORMATION: In 1985, the County secured the consent of the original lessee and the previous owner to use this property (44,100 square feet) as a co -tenant for a radio tower site for the E-911 system. Annual lease payments were $500.00. In 1996, Mr. Woltz acquired this property. In the Summer of 1997, Mr. Woltz proposed a new 5 -year lease with an annual rental of $21,600.00. The County attempted to negotiate the purchase of this property, and Mr. Woltz demanded $225,000.00 to purchase a portion of this property (50' X 100'), subject to certain limiting conditions. The County secured an independent appraisal to determine fair market value in order to determine the feasibility of leasing or purchasing this tower site. The independent appraisal, which has been offered to Mr. Woltz, is $107,000.00. Mr. Woltz rejected this offer, and the parties have been unable to agree upon the fair market value for the acquisition of this property. E— 3 On October 28, 1997, the Board of Supervisors adopted Resolution 102897-5 which authorized the acquisition and immediate right of entry of this real estate by eminent domain proceedings. On November 21, 1997, the County deposited with the Clerk of the Circuit Court the sum of $107,000.00. By order dated December 12, 1997, Mr. Woltz withdrew said funds from the court. The Petition for condemnation was filed December 24, 1997. This claim for rent is subsumed under the determination of fair market value, which has already been paid to the court, and withdrawn by Mr. Woltz, or in the alternative, it is an element of the "damages," if any. In either event this claim should be considered by the circuit court in the eminent domain proceedings. Mr. Woltz, through his attorney, has submitted to the Board the attached letter dated January 28, 1998, summarizing the essential elements of this claim. FISCAL IMPACTS: Allowance of this claim will result in the payment of $5,400.00 to Mr. Woltz. ALTERNATIVES: The Board may choose among the following alternatives: 1) Allow the claim and authorize the payment of $5,400.00 to Mr. Woltz; 2) Disallow the claim. Disallowance will permit Mr. Woltz to pursue this claim for lost rent in the condemnation proceedings currently pending in Roanoke County Circuit Court. STAFF RECOMMENDATION: It is recommended that the Board disallow this claim. Respectfully submitted, Paul M. Mahoney 2 E-5 -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to deny Harrison _ x Denied () claim Johnson _ x _ Received () McNamara _ x _ Referred () Minnix — x _ To () Nickens _ x _ cc: File Paul M. Mahoney, County Attorney Edward A. Natt, Attorney 3 LAW OFFICES OSTERHOUDIT, FERGUSON, NATT, A PROFESSIONAL CORPORATION CHARLES H. OSTERHOUDT 1919 ELECTRIC ROAD. SUITE I MICHAEL S. FERGUSON P. O. BOX 20068 EDWARD A. NATT MICHAEL J. AHERON ROANOKE. VIRGINIA G. STEVEN AGEE MARK D. KIDD Januazys -2DR)p7 1998 KRISTEN KONRAD JOHNSTONE Paul M. Mahoney, Esq. Roanoke County Attorney P. O. Box 29800 Roanoke, VA 24018 RE: Unpaid rent - James L. Woltz Dear Paul: �-5 AHERON & AGEE R� v y' $ TELEPHONE Sa0-774•1197 NO. 9 54'0.7 4-0961 This letter is written pursuant to the provisions of Article 4, Chapter 12, Title 15.2 of the Code of Virginia, making a claim on behalf of James L. Woltz for unpaid rent on premises located on Poor Mountain in the County of Roanoke. Mr. Woltz had formerly leased to the County of Roanoke certain property on which the County had located a tower site. By correspondence dated July 8, 1997, Mr. Woltz advised that the existing Lease terminated as of September 30, 1997, and requested the renegotiation of the same. Such renegotiation did not result in the execution of a new Lease and, therefore, by letter dated October 1, 1997, a copy of which is attached hereto, Mr. Woltz gave notice that the Lease with the County had officially been terminated. Since October 1, 1997, the County has continued to occupy the tower site without the payment of any rent. This situation existed up and through the dates of December 24, 1997, when the County filed a Condemnation Petition in the Circuit Court of the County of Roanoke. Mr. Woltz had proposed a rental of $1,800.00 per month for rental of the property on Poor Mountain. Based upon that figure, the rental due for the period from October 1 through December 24 would be a total of $5,400.00. Demand is hereby made on behalf of my client, James L. Woltz, for the payment of said SUM. Very truly yours, ft�� Edward A. Natt EAN/csb Enclosure pc: James L. Woltz WOLTZ to ASSOCIATES INC. BROKERS & AUCTIONEERS October 1, 15,97 VIA FAX 1772-2193 AND FIRST CLASS MAIL Mr. Elmer C. Hodge County Administrator County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 Dear Elmer: This is formal notice that the lease with Roanoke County has officially terminated. It is understood that Roanoke County is on the premises with the permission of the landlord as negotiations continue. Sincerely, A-tL J me L. Woltz JL .rck 23 Franklin Road, SW, Roanoke, Virginia 24011 v (540) 342-3560 • Fax (540) 342-3741 Tall Free - 1-800-551-3588 A-031098-6 ACTION NO. ITEM NUMBER E-60 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Request for approval to name the proposed business park located at the Glenn -Mary site COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the December 2, 1997 meeting, the Board of Supervisors requested that staff bring back to the Board a list of proposed names for the Business Park that will be located at the Glenn -Mary site. During the process of locating the park, a citizens committee comprised of residents from the community, was established to assure that the economic development project would be a good neighbor. The group went through a lengthy process to minimize any negative impact to the residents. While the citizens committee did not recommend a specific name, they requested that the name not include any references to industrial or manufacturing. They referred to the site as The West Roanoke County Business Park. That name is included on the attached list for your consideration. SUMMARY OF INFORMATION: This project will be a unique business park geared toward research and technology. We have an obligation to assure the neighboring community that there will be no heavy industrial or commercial uses. We plan to have a strong connection with Virginia Tech and the "Smart Road." Any name chosen should emphasize these positive aspects of the project. The rezoning request for the site will go to the Planning Commission in April and I would like to have the project named by the end of March. Attached is a list of proposed names for the Board to consider. While all the names on the attached list highlight our plans to market the business park for technology, staff and I have reviewed the proposed names and recommend that the site be named The Roanoke e�—r County Center for Research and Technology. This name stresses both the Roanoke County location and the type of businesses we plan to attract for the site. STAFF RECOMMENDATION The Board of Supervisors has expressed a desire to name the park. I am asking the Board to chose: (1) The Roanoke County Center for Research and Technology, (2) The West Roanoke County Business Park, or, (3) reach consensus on another name. Submitted by: ax6--- zin/L Elmer C. Hodge 14 County Administrator --------- - --- - -- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to name Harrison _ x Denied () park - Roanoke County Center for Johnson _ x _ Received () Research and Technology McNamara _ x _ Referred () Minnix _ x _ To () Nickens _ x cc: File Timothy W. Gubala, Director, Economic Development Melinda Cox, Economic Development Specialist PROPOSED NAMES FOR THE GLENN -MARY SITE C -G Roanoke County Institute for Research and Technology Roanoke County Center for Technology Roanoke County Technology Consortium (RCTC) Roanoke County Entrepreneurial Center (RCEC) Roanoke County Technology Village (RCTV) Roanoke County Center For Research & Technology (RCCRT) West County Business Park Catawba Corporate Center (CCC) Catawva Corporate Center for Research Catawba Corporate Center for Technology Catawba Corporate Park Catawba Corporate Village Catawba Venture Village (CCV) Catawba Commercial Venture Catawba Commercial Village Catawba Development Center Catawba Park Village Catawba Electronic Village Catawba Technology Village (CTV) Catawba Technology Center Catawba Cavern Venture Catawba Executive Venture Catawba Cavern Technology Catawba Technology Venture Catawba Intellectual Venture Catawba Center for Technology (CCT) Catawba Center for Entrepreneurship (CCE) Center for Biotechnology & Transportation Corporate Research Park for Technology Center for Research and Technology Corporate Technology Park Corporate Center for Technology Institute for Technology Research Research & Technology Institute Smart Technologies Park Smart Park Technology Corridor Center Technology Corridor Center for Research Virginia Technology Corridor Village (VTCV) Valley Technology Venture Center Valley Technology Village (VTV) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MARCH 10, 1998 ORDINANCE 031098-7 AUTHORIZING AND APPROVING THREE RESIDENTIAL LEASES ON THE GLENN -MARY FARM PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the acquisition of the Glenn -Mary Farm property, containing 457.60 acres, and being designated on the Roanoke County Land Records as Tax Map No. 54.00-1-2, by the Board of Supervisors of Roanoke County for economic development purposes was finalized on November 10, 1997; and, WHEREAS, the property includes three residential structures which were rented by the previous owner to the current tenants, namely Joe and Pam Miller at 5365 Glenmary Drive, Josephine Cox at 5393 Glenmary Drive, and Matthew and Danielle Stanley at 4958 Glenvar Heights Boulevard, each of whom have continued their tenancy with the County; and, WHEREAS, it would serve the public interest for the County to have the residences occupied and maintained until such time as all or portions of the property may be needed for economic development purposes; and, WHEREAS, on December 2, 1997, the Board authorized creation of a self balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Joe and Pam Miller for the residence having the address of 5365 Glenmary Drive, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $550.00 to be paid into the Glenn Mary Capital Account. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Josephine Cox for the residence having the address of 5393 Glenmary Drive, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $125.00 to be paid into the Glenn Mary Capital Account. 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Matthew and Danielle Stanley for the residence having the address of 4958 Glenvar Heights Boulevard, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $450.00 to be paid into the Glenn Mary Capital Account. 4. That, after September 14, 1998, each of said residential leases shall be subject to termination at any time by either the County or the tenant upon providing the other party with 120 days' written notice. 2 5. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreements on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: A/- Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Melinda Cox, Economic Develoment Specialist Paul M. Mahoney, County Attorney 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE 031098-8 AUTHORIZING AND APPROVING A FARM LEASE ON THE GLENN -MARY FARM PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the acquisition of the Glenn -Mary Farm property, containing 457.60 acres, and being designated on the Roanoke County Land Records as Tax Map No. 54.00-1-2, by the Board of Supervisors of Roanoke County for economic development purposes was finalized on November 10, 1997; and, WHEREAS, the property contains approximately 200 acres of land which is usable for hay and pasture, and in response to a Request for Proposal, the County staff has recommended leasing said property to A.M. Maxey and Keith Roberts; and, WHEREAS, it would serve the public interest for the County to have the property occupied and maintained until such time as all or portions thereof may be needed for economic development purposes; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with A.M. Maxey and Keith Roberts for the farm land at the Glenn -Mary Site, from March 15, 1998, to March 14, 1999, and automatically renewable annually thereafter, for pasturing cattle and/or horses and for harvesting hay, with rental to be the payment of all costs associated with repairs and maintenance of the property including fencing, fertilization of fields based upon soil testing, mowing and bushhogging, upkeep to the farm buildings on site, construction of cross -fencing as needed for phases of development, and regular visits to the property. 2. That said farm lease shall be subject to partial termination at any time by the County upon providing forty-five (45) days' written notice to the lessee, and shall be subject to final termination at any time by either the County or the Lessee upon providing the other party ninety (90) days' written notice, in order to permit the County to proceed with the phased development of the property at such time as is feasible. 3. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 7�� yo. 2 Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Melinda Cox, Economic Develoment Specialist Paul M. Mahoney, County Attorney 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE 031098-9 AMENDING SECTION 16-151 "WHEN SALE AUTHORIZED" OF ARTICLE V. "UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. "POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF BICYCLES TO CHARITABLE ORGANIZATIONS WHEREAS, Section 15.2-1720 of the 1950 Code of Virginia, as amended, authorizes localities to adopt an ordinance to provide for the public sale or donation to a charitable organization of any bicycle or moped which has been in the possession of a police department, unclaimed, for more than 30 days; and WHEREAS, the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. WHEREAS, the Board of Supervisors hereby finds that the donation of bicycles and mopeds to charitable organizations serves a valuable public interest. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 16-15 of Article V of Chapter 16 of the Roanoke County Code is hereby amended as follows: Sec. 16-15. When saleauthorized. (a) Any unclaimed personal property which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be disposed of by the chief of police by public sale, subject to the provisions of this article. :................................................................:...:.:::::::::::.�.::::;:.;:::::::::.:::.::::::::::::. 1 2. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: '//. 0-4z-e.� Mary H. Allen, CMC Clerk to the Board of Supervisors 2 . . a GG: File J. R. Lavinder, Chief of Police Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance 0. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue ti AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 RESOLUTION 031098-10 PURSUANT TO SECTION 15.2-1905(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF EASEMENTS THROUGH TWO PARCELS OF LAND OWNED BY LENA RUTH PARKS, AND CHRISTOPHER L. TIDMAN AND KAETHE W. TIDMAN FOR THE CARSON RD. SEWER PROJECT Following a public hearing of the Board of Supervisors of Roanoke County of Tuesday, March 10, 1998, at 3:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: as follows: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, That the Carson Rd. Sewer Project has been approved to build sanitary sewer lines for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the citizens of Roanoke County. 3. That acquisition of an interest in two parcels of land, described below, is necessary for construction of sanitary sewer lines in Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: (a) OWNER: Lena Ruth Parks PROPERTY DESCRIPTION: Parcel of land located at 2945 Ruritan Rd., Roanoke, Virginia 24012 (Roanoke County Tax Map No. 40.17- 2-7) (b) OWNER: Christopher L. Tidman and Kaethe W. Tidman PROPERTY DESCRIPTION: Parcel of land located at 2825 East Ruritan Rd., Roanoke, Virginia 24012 (Roanoke County Tax Map No. 40.17-02-07.1) See attached plats identified as "EXHIBIT A" and "EXHIBIT B" showing easements to be acquired from Lena Ruth Parks, and Christopher L. and Kaethe W. Tidman, respectively. 5. That the fair market value of the interest in the properties to be taken and damages to the residue of such properties, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY Lena Ruth Parks $1,076.00 Christopher L. Tidman $339.00 and Kaethe W. Tidman 6. That each of the landowners has been offered the amount listed in paragraph 5 above for an interest in their property and that each offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such sanitary sewer lines and any other appurtenances to such system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.2-1905(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 2 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of sanitary sewer lines and any other appurtenances to such system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibits attached hereto and made a part of this resolution and authorize the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.2-1905(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the sanitary sewer lines as described above may be commenced immediately. The Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before March 20, 1998. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. On motion of Supervisor Nickens to adopt the resolution, and carried by the 3 following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File William B. Hopkins, Jr., Counsel for Roanoke County Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 RESOLUTION 031098-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for March 10, 1998, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes - January 13, 1998, January 27, 1998, February 2, 1998. 2. Confirmation of appointments to the Grievance Panel, the Library Board and the Social Services Advisory Board. 3. Acceptance of Deer Ridge Lane into the Virginia Department of Transportation Secondary System. 4. Resolution repealing or amending policies previously adopted by the Board of Supervisors within the General Administration and providing for the creation of a Policy Manual. 5. Request from Schools to appropriate Goals 2000 Educate America Grant to purchase Windows 95 computers for secondary schools. 6. Request from Schools to appropriate Goals 2000 Educate American Grant for teacher technology training. 7. Request from Schools to accept and appropriate $1,000 for school 1 remediation program. 8. Acceptance of sanitary sewer facilities serving Farmington Place Subdivision. 9. Acceptance of donation of a drainage easement from Anthony and Jennifer Forbes in connection with improvements to Wakefield (revenue sharing project) and related drainage improvements (project P-197) 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt*the Consent Resolution with Item 9 added, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: Noner A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director of Engineering Paul M. Mahoney, County Attorney Mary Hicks, Executive Secretary Dr. Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board Garland Life, Senior Director of Instruction Gary Robertson, Director, Utility Vickie L. Huffman, Assistant County Attorney 2 ,, t A -031098-11.a ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 SUBJECT: Confirmation of Committee Appointment to the Library Board, the Grievance Panel and the Social Services Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the February 24, 1998 meeting. 1. LIBRARY BOARD Supervisor McNamara nominated Mary Carswell to fill the unexpired four year term of Edmund Kielty. The term will expire December 31, 1999. 2. GRIEVANCE PANEL Supervisor McNamara nominated Beth Anderson to serve a three year term which will expiring February 23, 2001. 3 SOCIAL SERVICES ADVISORY BOARD Supervisor McNamara nominated Raymond C. Denny to fill the unexpired term of Jan Dowling. The term will expire August 1, 2000. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board APPROVED BY: 96, Elmer C. Hodge County Administrator 1 k �-2, -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x Denied () Johnson _ x Received () McNamara _ x _ Referred () Minnix _ x _ To () Nickens _ x _ cc: File Library Board File Grievance Panel File Social Services Advisory Board File THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10th DAY OF MARCH 1998, ADOPTED THE FOLLOWING: RESOLUTION 031098-11.b REQUESTING ACCEPTANCE OF DEER RIDGE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors McNamara, Minnix Harrison, Nickens Johnson Nays: None A Copy Teste: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation DESCRIPTION: NOR TH PROPOSED ADDITION SHOWN IN GRAY 0 1) Deer Ridge Lane, from the south intersection of Hardy Road ( State Rte. 634) to its north cul-de-sac. LENGTH: (1) 0.20 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 26 FEET SERVICE: (1) 12 HOMES ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT DEER RIDGE Acceptance of DEER RIDGE LANE into The Virginia Department of Transportataion Secondary System. 7 � ■ \§ ) ) ® 2 7 5 7 ■ ! § \ § a « 6 * 7 r \ \ . P-4 / C5 co co m \ 4 ) \ ) E-4 w u § _ = y ° \\ k k \ \ k k k } ( / / ƒ \ ƒ } ƒ } } / } } ƒ \ } \ \ / / / / 4 / / \ \ J } � } 5 / \ / c / . J 0 � AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 RESOLUTION 031098-11.c RESCINDING, REPEALING, OR AMENDING CERTAIN POLICIES PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS WITHIN THE GENERAL ADMINISTRATION, AND TO PROVIDE FOR A POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY GOVERNMENT WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a Policy Manual to provide an organized, systematic approach to the handling of routine matters by this government organization, and a dependable source of reference for all County departments and the Board; and, WHEREAS, this Policy Manual is based upon actions taken and measures adopted by the various boards of supervisors of Roanoke County over the past 20 years; and, WHEREAS, in reviewing these actions of the boards of supervisors of Roanoke County over the past 20 years, certain actions should be repealed, rescinded, modified or amended; and, WHEREAS, this Resolution addresses those actions pertaining to the General Administration. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is hereby established a Policy Manual for Roanoke County government. 2. That Action A-7-22-86-164 B adopted on July 22, 1986 regarding the procedure for processing bingo/raffle permit applications is hereby repealed. These functions have been removed from the authority of local governments and taken over by the Commonwealth of Virginia. 3. That Resolution 85-862 adopted on May 28, 1985 establishing fees for the sale of the Roanoke County Code and the Roanoke County Zoning Ordinance is hereby amended to provided that the County Administrator is authorized to sell to the public copies of the County Code or the Roanoke County Zoning Ordinance at a price to reflect the actual cost to the County 4. That this Resolution shall take effect immediately upon its adoption. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney R. Wayne Compton, Commissioner of Revenue Terrance L. Harrington, Director, Planning & Zoning Mary Hicks, Executive Secretary 2 A-031098-11. d ACTION # MEETING DATE: March 10, 1998 AGENDA ITEM: Request to appropriate Goals 2000 Educate America Grant to purchase windows 95 computers for secondary schools. COUNTY ADMINISTRATOR'S COMMENTS: X'44« __ 0�,y BACKGROUND: Roanoke County Schools has received funding under the Goals 2000:Educate America Grant. These grants are to be used for the purchase of classroom computers and related technologies. Roanoke County received $27,102.05 for 1996 and $37,680.48 for 1997. Funding for 1996 must be obligated by September 30, 1998 and funding for 1997 must be obligated by September 30, 1999. Since this funding was not anticipated, appropriations to the Grant Fund of $27,102.05 and $37,680.48 are needed. SUMMARY OF INFORMATION: It is proposed that this money be used to purchase Windows 950 multimedia, networkable computers to be distributed to secondary schools as needed to address disparity in computer inventories and improve availability to students. FISCAL IMPACT: None, no matching required. STAFF RECOMMENDATION: Staff recommends appropriation of said funds to the Grant Fund for the purchase of classr om com uters. Dr. Ja'e James �� Elmer C. Hodge Director of Technology County Administrator ------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison — x Denied ( ) Johnson _ x Received ( ) McNamara _ x _ Referred ( ) Minnix _ x _ To ( ) Nickens _ x cc: File Dr. Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board A-031098-11. e ACTION # ITEM NUMBER J — MEETING DATE: March 10, 1998 AGENDA ITEM: Request to appropriate Goals 2000 Educate America Grant for teacher technology training COUNTY ADMINISTRATOR'S COMMENTS: k-0, ---� BACKGROUND: Roanoke County Schools has received funding under the Goals 2000:Educate America Grant. These grants are to be used for inservice training in support of efforts to improve education in our division through provision of computers and related technology. Roanoke County received $778.81 for 1996 and $885.66 for 1997. Funding for 1996 must be obligated by September 30, 1998 and funding for 1997 must be obligated by September 30, 1999. Since this funding was not anticipated, appropriations to the Grant Fund of $778.81 and $885.66 are needed. SUMMARY OF INFORMATION: It is proposed that this money be used to provide training to a core group of teachers in strategies for integrating technology into existing curricula. Participants would become trainers within each building to further disseminate information and strategies. The training will take place during the spring or early summer of 1998. Funding will be used for a consultant and to provide substitutes or stipends for teachers attending. FISCAL IMPACT: None, no matching required. STAFF RECOMMENDATION: Staff the Grant Fund for the purpose integration of technology into Dr. Yane James Director of Technology recommends appropriation of said funds to of providing training in strategies for curricula. Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x Denied ( ) Johnson _ x _ Received ( ) McNamara _ x Referred ( ) Minnix _ x _ To ( ) Nickens _ x _ cc: File Dr. Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board A-031098-11. f ACTION NO. ITEM NUMBER . —7 _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Acceptance and approval of appropriation for school remediation program. COUNTY ADMINISTRATOR'S COMMENTS: o4� EXECUTIVE SUMMARY This is a request to appropriate $1,000 of additional state funding in the area of remediation. I_L11i 14 @ xel 09111 z109 In 1997, the General Assembly took action on several items addressing remedial education. A survey from the VA - DOE was sent requesting information about Roanoke County's regular school year and summer remedial education programs. According to Item 140C #8e of the Appropriations Act, $1,000 was available for each school division that appointed a Remediation Program Standards Committee by 10/15/97. SUMMARY OF INFORMATION Roanoke County Schools already had in place a Drop -Out Task Force Committee. Upon direction from the VA - .DOE, a teacher, a parent and a community leader were added to the committee and the committee's name was changed to read Dropout/Remediation Task Force. FISCAL IMPACT• Roanoke County Schools has been awarded the $1,000 from the VA -DOE. This money will be used to purchase additional remedial materials for the schools. ALTERNATIVES: STAFF RECOMMENDATION: Staff recommends the appropriation of $1,000 by the Roanoke County Board of Supervisors to the remediation account. Res ectfully submitted, Approv d by/j - , Signature: 41 Garland Life e Elmer C. Hodge Senior Director of Instruction County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x Denied () Johnson _ x _ Received () McNamara _ x _ Referred () Minnix _ x _ To () Nickens x cc: File Garland Life, Senior Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board 2 A-031098-11. g ACTION # ITEM NUMBER �J—1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Farmington Place Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Farmington Place Subdivision, Maronic Development Company, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by Balzer & Associates, Inc. entitled Farmington Place Subdivision, which are on file in the County Engineering'Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $10,500.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Farmington Place subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. MEN SUBMITTED BY: APPROVED: r Gary Roberts n, P.E. Elmer C. Hodge Utility Directo County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison T x _ Denied () Johnson _ x _ Received () McNamara _ x Referred () Minnix _ x To () Nickens _ x — cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections RETURN To: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this 18th day of February , 19 98 , by and between: Maronic Development Company, a Virginia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 As shown on the plan entitled Farmington Place Subdivision , made by Balzer & Associates. Inc. and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 Developer: By: As: I of WITNESS THE FOLLOWING signatures and seals: Maronic Development Company State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 C By: #J'Lto' rized officer Title on behalf of c d� -i+ c- ✓aye �.,o��CL ru% Notary ,�.i' blic My Commission expires: -. t Thi 1 �� b� G 0 Page 3 of 4 Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of , 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 - ; • fOrRWlf ZPA1]W'(v/EAw 0/7 1 j TlGfa, 1 d� uveiV.rnre of 61440 / D INv wr. !r�-J amus instr r -- WR9C DD.TA RADIUS MC TMGEM QtlPD BLUING u W G3 39' ]431.40 246,58 13].]9 246.19 5 30't2'00" Y U U 04'12'<]" 02'20'X" 146].4p 330,71 60.39 120.6) i<6J.40 60.00 ]0.00 60.CO B 12•]7'X" V 509'0]'34" V GG U 01'20'X" 00'17'32" IG61.W fiO.N 30.00 60.00 3467.40 / 3.93 1.% ' 3.92 5 O6'GS'20" V S 0� 7B'OT' V WlM 1eMTo�i HOCK zvvy�. TRLW EZOI DGL `�/ � o} dyR• a r.. � Lha. � ar � _ ^ ..�. �°P`w. cef i � / / / / � � �.vz"re`.'•vr`'rr.'.a�'r'e�n'i"� 'i% I rTn A(1 � • / / _ JI rczu -.:z z za•.ivvf� 0544 AC. /mK �665f flet' 10 K. 48 / / � / .. rllF�i, 1 • / __ i/ :'l•:'.[i"f' .0 ea .a•r-.vc� sa..} 1 J t�� / l '� /l' : '. ' � ,i i - P •—f' - u z as'c .°qO . ES.... Gino - . __ - r Voll /�/• u�o-"��'�/ i�,�i - .. — zo•sse--�aGseAe 0 EnSlq'u6 T V \—ve" �I �xis.a ��•'e..y I i o4eaae. „el 14&]z`' slq��u -- f015'1 I I I. RXGrIN�I(KYY \ 11 a ue.+m°)l _�! awaAc a awo6aa �t N 1J- ,ia,,`I_ 4'22 I• � NP - Z� QI40A0. 48ZV I' ..._ __e(_Tl I+t QMOX �� i9IZ sw..,creo)^i �r �ul �rpQW,(. � l-IJL //� _ 942 '' _ 2 J. ¢.Q 40 {er--� /�A a+`!r: v�..aa: ?-..lr• +n.m � er Sr.z4{ - j ]5 cam' QSO7AG n.e.. 4Z�{ c 1- / 9 gid Q TOP• r4�o.v`+ - �---"_-'-.--- 1 • lI.-ll(rn•) APPROX.4MIT91(2YRPLgppT--i` IGry °un mus ra(n•) _ _! 1 - _. __. L i f 1 1 1� _+ 1 aPlalraN cat `evoX I -I 1 �3 , ((( ( .. e• 4]s/ac...rs� - r- _ _ 1 1 1 -ra•u _/ - .t.Fie<P ve.crrren srawz onsT+Ia.4ae z^Y+ d4 e�•rnw..+es -- _ _ _ - - \i CAVE SPRING LANE 11¢z/rrvz (ao•R/w1 / /� / •.•w ��- a • r i y !. III � I i )] / /• a`" ROANOKE COUNTY ACCEPTANCE OF SEWER FACILITIES SERVING UTILITY FARMINGTON PLACE SUBDIVISION DEPARTMENT A-031098-11. h ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: ACCEPTANCE OF DONATION OF A DRAINAGE EASEMENT FROM ANTHONY AND JENNIFER FORBES TO THE BOARD OF SUPERVISORS IN CONNECTION WITH IMPROVEMENTS TO WAKEFIELD ROAD (REVENUE SHARING PROJECT) AND RELATED DRAINAGE IMPROVEMENTS (PROJECT P-197) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County, Virginia, for drainage purposes in connection with improvements to Wakefield Road (revenue sharing project) and related drainage improvements (Project P-197) in the Cave Spring Magisterial District: a) Donation of a drainage easement, seven and one-half feet (75) in width, and containing a total of 1,554 square feet, from Anthony Forbes and Jennifer Forbes (Deed Book 1407, page 769; Tax Map No. 77.13-1-13), as shown on a plat prepared by Lumsden Associates, P.C., dated May 9, 1994, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. Respectfully Submitted, Vic 'e L. HuffmanLey �. Assistant County At -------------- --------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Harrison _ x Denied () Johnson _ x _ Received () McNamara _ x _ Referred () Minnix _ x _ To () Nickens _ x _ cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections GOT 9 A 13,76' r EX157.1RON PW N N 51°�0'or'�W 5 c 10-47' TAX *77,0.1 10 j LOT 10 LOT 11 a PAOPERT Y OF Lb ANTHONY FMF3 Q Q, 0, 1401 Poo N fI u ca O L LZ �' Q\ C% Q z z + C= a Z t z 'i 2 ;/ EX167, P. K, NAI4 ' f IN 60NGAETE O1t6H h 50'0010011W t3 UNSER kill nR, vE VA, 5E6, 916, 1616 NOTES: 1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS'NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "X". 2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A'CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE - BY ANTHONY;FORBES Spjffi 0t,�ACROSS LOT 10, SECTION 3, SURVEY #1, y'Sr' MOUNT VERNON HEIGHTS (P.B. 2, PAGE 67) O CAVE SPRING MAGISTERIAL DISTRICT 4` Cr Z ROANOKE COUNTY, VIRGINIA -�4 VINCENT K x O SCALE: 1"= 3 0DATE: 9 MAY 1994 i lglyT 0 1428B LUMSDEN ASSOCIATES, P. C. ENGINEERS -SURVEYORS -PLANNERS �9�D SURV' ROANOKE, VIRGINIA I _.-.� ....,e.» COMM 40A, 17¢ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 RESOLUTION 031098-12 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session