HomeMy WebLinkAbout4/14/1998 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14,1998
RESOLUTION 041498-1 AUTHORIZING THE ROANOKE COUNTY SCHOOL
BOARD TO SUBMIT A $5 MILLION LITERARY LOAN APPLICATION FOR THE
NEW BONSACK ELEMENTARY SCHOOL
WHEREAS, the Board of Supervisors (the "Board") of County of Roanoke, Virginia
(the "County") adopted a resolution on August 19, 1997 evidencing the intent of the Board
to reimburse itself from one or more series of bonds for expenditures which the Board or
the School Board of the County of Roanoke, Virginia (the "School Board") may make with
respect to the acquisition, construction and equipping of various projects including the
acquisition, construction and equipping of a new Bonsack Elementary School (the
"Project"); and
WHEREAS, the Board and the School Board propose to finance a portion of the
cost of the Project with a loan from the Virginia Literary fund in the amount of $5,000,000
(the"Loan") and the School Board presented to the Board a proposed application
addressed to the State Board of Education of Virginia for the purpose of borrowing from
the Literary Fund $5,000,000 for the Project to be paid in 20 annual installments and at the
annual rate of 4% as set forth therein;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS:
1. The application of the School Board to the State Board of Education of
Virginia for the Loan is hereby approved and authority is hereby granted to the School
Board to borrow $5,000,000 for the purpose set forth in such application. The Board of
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Supervisors will each year during the life of the Loan, at the time it fixes the regular levies,
fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses
and to pay the Loan and the interest thereon, as required by law regulating loans from the
Literary Fund.
2. The Board hereby determines that the acquisition, construction and equipping
of the Project is essential to the Roanoke County public school system.
3. This resolution shall take effect immediately upon its passage.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisors McNamara, Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Martin Robison, Assistant School Superintendent
Dr. Deanna Gordon, School Superintendent
Diane D. Hyatt, Director, Finance
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A-041498-2
ACTION NO.
ITEM NUMBER Z-17"0
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1998
AGENDA ITEM: Request for reimbursement of expenses to
provide assistance to Bent Mountain residents
suffering damage during the 1998 ice storm.
JU391Y ADMINISTRATOR'SCOMMENTS:
BACKGROUND:
On February 3 & 4, 1998 the Roanoke area experienced a major ice
storm. While the entire area was affected, the Bent and Poor
Mountain areas were the most severely impacted. In addition to
prolonged power outages, extensive tree damage occurred. Fallen
limbs and even whole trees blocked roads and powerline rights of
way, making recovery operations very difficult. The property of
many Roanoke County citizens suffered similar damage.
SUMMARY:
Recognizing the herculean task confronting these citizens , the
Board of Supervisors directed the Solid Waste Division of the
General Services Department to provide assistance. Cleanup
operations began February 24th with a knuckleboom truck and crew
dedicated to brush pickup in the Bent Mountain area. The only
available chipper in the area was rented, placed on a lot in the
area, and began chipping on March 2nd. A three-man crew of
temporary help was obtained from a local agency to feed the
chipper. Inmate labor was utilized on weekends to continue
chipping operations. Dedicated daily collection was continued
until April 3rd. Chipping operations continued until April 10th.
485 tons of brush were collected and chipped. The chippings can be
used for mulch and are available for free.
FISCAL IMPACT•
The cleanup efforts incurred the following costs:
Personnel (temporary labor & overtime) $ 9,449.49
Equipment (chipper rental -6 wks.@ $700/wk.) 4,200.00
Debris Disposal (material too large to chip) 1,960.00
$15,609.49
These costs are extraordinary expenses and include no budgeted
personnel or equipment.
r�-
STAFF RECOMMENDATION:
Request that reimbursement of $15,609.49 be made to the Department
of General Services from Board Contingency Fund.
Respectfully submitted,
William J. Rand, III
Director of General Services
Approved by,
AW2
Elmer C. Hodg
County Administrator
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ACTION
VOTE
No
Yes Absent
Approved
(x) Motion by: H Odell Minnix motion to
Harrison _
x
Denied
() approve reimbursement of $15.6 99.49
Johnson _
x
Received
() from Board Contingency Fund
McNamara _
_ x
Referred
()
Minnix —
x
To
()
Nickens _
_ x
cc: File
William J. Rand, III, Director, General Services
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1998
RESOLUTION 041498-3 APPROVING AND ADOPTING ROANOKE COUNTY'S
ECONOMIC DEVELOPMENT STRATEGY, 2000 AND BEYOND
WHEREAS, economic development is both a program and a process that is an
important function of local government; and
WHEREAS, economic development program activities have been carried out by the
Department of Economic Development as outlined in an Economic Development Strategy;
and
WHEREAS, the Economic Development Strategy, 2000 and Beyond, sets forth
actions, policies and recommendations for various economic development programs and
activities; and
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke
County that the Economic Development Strategy, 2000 and Beyond, be approved and
adopted as a guide for economic development programs and activities in Roanoke County.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisors McNamara, Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Timothy W. Gubala, Director, Econ Dev
A-041498-4
Item No. E— I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE,
SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY,
MEETING DATE: April 14, 1998
AGENDA ITEM: Request for an appropriation of $17,000 for Roanoke County's share
of a marketing feasibility study for the McDonald Farm property
COUNTY ADMINISTRATOR'S COMMENTS:
A'10-� eql��
SUMMARY OF INFORMATION:
Roanoke County and the Town of Vinton are desirous of providing marketable sites for commercial
and industrial uses. The Town owns an approximate 100 acre tract on Hardy Road in Roanoke
County known as the McDonald Farm. The town and County hired Hill Studios PC, to prepare a
Master Plan for the property and sponsored an open design charette in October 1996 to obtain input
from the citizens and business community. The resulting Master Plan proposes a mixed use
development of the property with retail, restaurant, office, industrial, and open space uses. Specific
care is taken to blend these with the existing topography and to buffer the site from adjacent
residential subdivisions and the Blue Ridge Parkway.
The Town of Vinton has recommended that a marketing feasibility study be undertaken before any
property rezoning is requested. Subsequently, the Roanoke Valley Economic Development
Partnership prepared a request for proposal for qualified consulting firms. Interviews were
conducted by a joint committee of Town and County representatives and ZHA, Inc. of Annapolis,
Maryland, was selected to perform the marketing feasibility study. The Partnership will oversee
ZHA, Inc. in the performance of the study.
The Town of Vinton approved its share of $17,000 at a Council meeting on April 6, 1998. Staff is
requesting that the Board of Supervisors approve and appropriate its $17,000 share of the cost of the
marketing feasibility.
FISCAL IMPACT:
Positive fiscal impact due to implementation of Master Plan and creation of new investment and
employment opportunities. Funds for the County's share of $17,000 are contained in the Department
of Economic Development's public private partnership fund (102230).
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors appropriate $17,000 from the public private
partnership fund for its share of a marketing feasibility study for McDonald Farm.
Respectfully submitted:
WMelinda J. Cox, onomic Development
Specialist
ACTION
Approved:
Elmer C. Hodge
County Administrator
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VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x _
Denied () appropriation Johnson _ x
Received () McNamara _ _ x
Referred () Minnix _ x
To () Nickens _ _ x
cc: File
Melinda J. Cox, Econ Development Specialist
Diane D. Hyatt, Director, Finance
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MEMORANDUM
TO: Ms. Beth Doughty, the Regional Partnership Foundation, Inc.
FROM: Sarah Woodworth, Vice Presiden L dL
RE: McDonald Farm Project
DATE: March 10, 1998
Beth,
Thank you and the Selection Committee for giving ZHA and Engineering Concepts the
opportunity to work with you on the McDonald Farm project. We are really looking
forward to this challenging assignment!
Attached is a copy of ZHA's contract for professional services. If the contents of the
contract and its schedules are acceptable to you and the Town and County please
execute both copies and return them to me for execution. If there are changes or issues
you would like to discuss, just give me a call.
I have removed from the Scope of Services the Executive Golf Course analysis. The
budget has been adjusted and reduced by $5,000 to reflect the reduction in services.
The entire $12,000 has not been deducted because there will be additional work
associated with identifying an appropriate land use to replace the golf course.
I have included the optional tasks in Schedule C, but these tasks are not considered in
the budget. The contract amount is for the Scope of Work submitted in our proposal
with the exception of the golf course market analysis.
If the contract is satisfactory we need to schedule a kick off meeting. ZHA would like to
get started as soon as possible. Before the kick-off meeting we will need to get any
information you, the County, or the Town has on demographics, trends, land use
policies, market, etc. In addition, we need to discuss interview candidates. During the
kick-off meeting trip, we would like to conduct interviews with persons knowledgeable
about market opportunities and constraints and persons that can shed some light on
objectives and pertinent issues. If I can get a list of interviewees I will set up the
appointments.
Cc - Y
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT is effective as of the day
of ,199J by and between the Regional Partnership Foundation, Inc.
(the "Client") and ZHA, Inc., a Delaware corporation having its principal place of
business in Annapolis, Maryland ("ZHA").
WHEREAS, the Client desires to engage ZHA as an independent contractor as
set forth in the Scope of Services; and
WHEREAS, ZHA is willing to provide such services on behalf of the Client on
the terms and conditions hereinafter set forth;
NOW, THEREFORE, in consideration of the foregoing and of the mutual
covenants and agreements hereinafter set forth, the parties agree as follows:
1. ENGAGEMENT OF ZHA
The Client hereby engages ZHA as an independent contractor to perform the
services hereinafter set forth, and ZHA hereby accepts such engagement.
2. ZHA SERVICES
2.1. Scope of ZHA Services
ZHA shall perform those services described in Schedule A, attached
hereto (the "Scope of Services"). The parties may agree at any time to expand or
modify the Scope of the Contract Services, and the compensation therefor.
The Client understands that the Contract Services do not include any specialized
technical support tasks (such as the preparation of detailed architectural and
engineering studies or presentation models, appraisal services, legal services, soil
testing), or any other services not expressly included as a Contract Service. In the event
the parties determine that the performance of such specialized technical support tasks
are necessary or appropriate in conjunction with the Contract Services, then ZHA, as
agent for the Client, shall subcontract for the performance of such specialized technical
support tasks as the parties may agree.
2.2. Time of Performance
ZHA shall commence performance of the Contract Services upon
execution of this Agreement and shall continue such performance for a period of three
months thereafter (the "Initial Term'). ZHA anticipates that it will be able to complete
performance of the Contract Services within the Initial Term, subject, however, to
delays beyond ZHA's reasonable control. The term of this Agreement shall be
automatically extended for an additional term that may be requested by the Client and
agreed to by ZHA, or for such longer period as is agreed by both parties.
2.3. Assistance from Client
To assist ZHA in performing the Contract Services, the Client shall furnish
to ZHA, without charge, copies of all available background reports, memoranda,
correspondence, ordinances, legislation, rules and regulations, technical data and other
information reasonably requested by ZHA that is relevant to the Contract Services to be
provided by ZHA, including, but not limited to, documentation on community
demographics, infrastructure, housing, environmental conditions, traffic patterns,
finances, public resources, utilities, land ownership, and availability, topography and
physical conditions, land and improvement values and land -use and development
plans. In addition, the Client shall be responsible for taking, in cooperation with ZHA,
such actions as may be necessary to obtain required reviews and approvals from
appropriate public agencies.
2.4 Subcontract Services
ZHA may subcontract, on the Client's behalf, for the services described in
Schedule B --Subcontractor Services, attached hereto, to be provided by Engineering
Concepts (the "Subcontract Services"). All Subcontract Services shall be performed
under the supervision of ZHA. Except as otherwise specified in this section and
authorized in writing by the Client, ZHA may not subcontract any of the Contract
Services.
3. COMPENSATION AND EXPENSES
3.1. Compensation
The Client shall pay ZHA for the time spent by ZHA personnel
performing Contract Services. Such time charges shall be based on the regular billing
rates of ZHA personnel prevailing at the time the Contract Services are performed. The
Client shall also pay ZHA for all Subcontract Services authorized and invoiced through
ZHA, if any. It is understood that the amounts payable to ZHA pursuant to the terms
of this Agreement are not dependent upon the nature of the conclusions reached, or the
reports or advice given by ZHA in the course of performing the Contract Services, or
upon the success or lack of success of the Client's project.
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3.2. Expense Reimbursement
In addition to Client's payment of the consideration provided under
Section 3.1. hereof, Client shall reimburse ZHA for all out-of-pocket expenses incurred
by ZHA in connection with its performance of the Contract Services, including, but not
limited to, travel and subsistence expenses incurred outside the City of Annapolis,
Maryland, telephone calls, postage, messenger, courier, and other communications
expenses, the cost of computer time, and any specialized graphics or reproduction
work.
3.3. Maximum Compensation
Unless otherwise agreed by the parties, the maximum total amount
payable to ZHA as charges shall not exceed Thirty Nine Thousand Eight Hundred
Dollars ($39,800.00). ZHA anticipates that it will be able to complete performance of
the Contract Services for no more than the Maximum Amount, subject, however, to
delays or expenses beyond ZHA's reasonable control. If circumstances arise in the
course of this work that reduce or increase the services to be performed by ZHA, this
Agreement may be amended to reflect those changes by agreement in writing signed
by both parties. Unless otherwise agreed by the parties, ZHA shall not be required to
provide Contract Services or to incur any related expense to the extent the cost of such
Contract Services and related expenses would exceed the Maximum Amount.
3.4 Payment Terms
ZHA shall send invoices to the Client no more frequently than once per
month, reflecting compensation due for services rendered by ZHA and reimbursement
due for expenses incurred by ZHA. All invoices are payable upon receipt by the Client.
Balances outstanding more than thirty (30) days from the date of an invoice shall be
subject to monthly interest charges of one and one-half percent (1.59'0) of the
outstanding balance. If payment for an invoice is not received within sixty (60) days of
the invoice date, ZHA reserves the right to suspend performance of Contract Services
until ZHA receives all payments due. The Client agrees to pay all costs and expenses,
including reasonable attorneys' fees, incurred by ZHA in collecting any amounts due
under such circumstances.
4. TERMINATION OF AGREEMENT
The Client may terminate this Agreement at any time upon ten (10) days' notice
to ZHA. In the event of termination pursuant to this Section 4, the Client shall remain
liable to ZHA for all compensation payable to ZHA for Contract Services actually
performed by ZHA prior to such termination, and for all expenses incurred by ZHA
prior to such termination in connection with the performance of the Contract Services
(including, without limitation, the cost of any Subcontract Services).
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5. MISCELLANEOUS
5.1 Confidentiality
ZHA shall not release to any person, except the Client's representatives
and such others as are authorized by the Client, any reports or related materials
prepared for the Client pursuant to ZHA's performance of the Contract Services and
maintained confidentially by the Client. However, this Agreement does not preclude
ZHA from performing any service (whether or not similar in nature to a Contract
Service) on behalf of other clients in the Client's community or elsewhere.
5.2 Assignment
The Client may assign this Agreement, in whole or in part, so long as the
Client gives ZHA thirty (30) days' notice of such assignment and remains fully liable for
all money due or that may become due ZHA pursuant to this Agreement. ZHA may
not assign this Agreement, in whole or in part; provided, however, that upon thirty (30)
days' notice to Client (1) ZHA may assign this Agreement to the surviving or successor
corporation or other entity resulting from any ZHA merger, consolidation or sale of
substantially all of its assets; and (2) ZHA may assign claims for money due or to
become due ZHA from the Client pursuant to this Agreement.
5.3 Indemnification
The Client shall indemnify, defend and hold harmless ZHA from and
against all demands, claims, actions or causes of action, assessments, losses, damages,
liabilities, costs and expenses, including but not limited to interest, penalties, attorneys'
fees and disbursement and the cost (valued at prevailing hourly rates) or ZHA
personnel preparing for and giving testimony, asserted against, imposed upon or
incurred by ZHA by reason of or resulting from any claim or other assertion of liability
by third parties in connection with any reports, advice or other services provided by
ZHA to the Client pursuant to this Agreement.
ZHA shall indemnify, defend and hold harmless the Client from and
against all demands, claims, actions or causes of action, assessments, losses, damages,
liabilities, costs and expenses, including but not limited to interest, penalties, attorneys'
fees and disbursement asserted against, imposed upon or incurred by ZHA by reason of
or resulting from any claim or other assertion of liability by third parties arising from
the work of ZHA in performing the Contract Services.
5.4 Governing Law
This Agreement, the rights and obligations of the parties and any claims
or disputes relating thereto shall be governed and construed in accordance with the
laws of the State of Virginia.
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5.5 Entire Agreement
This Agreement, including all documents referred to herein, constitutes
the entire agreement between and among the parties with respect to the transactions
contemplated by this Agreement, and it supersedes all prior oral or written agreements,
commitments or understandings with respect to the matters provided for in this
Agreement. No amendment, modification or discharge of this Agreement shall be valid
or binding unless set forth in writing and duly executed by the parties hereto.
5.6 Notices
All notices, demands, request or other communications which may be or
are required to be given by either party to the other pursuant to this Agreement shall be
in writing and shall be hand delivered, mailed by first-class registered or certified mail,
return receipt requested, postage prepaid, sent by overnight express delivery, postage
prepaid, return receipt requested, or otherwise transmitted, addressed as follows:
(a) If to ZHA: Ms. Sarah Woodworth
ZHA, Inc.
121 Cathedral Street
Annapolis, Maryland 21401
Telephone: (410) 267-7070
Fax: (410) 267-0025
(b) If to Client: Ms. Beth Doughty
The Regional Partnership Foundation, Inc.
111 Franklin Plaza, Suite 333
Roanoke, VA 24011
Telephone: (540) 343-1550
Each party may designate by notice in writing a new address to which any
notice, demand, request or communication may thereafter be so given, served or sent.
Notice shall be deemed given for all purposes at such time as it is delivered to
addressee (with the return receipt or the delivery receipt being deemed conclusive
evidence of such delivery) or at such time as delivery is refused by the addressee upon
presentation.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly
executed on their behalf, as of the day and year above first written.
ZHA, Inc. The Regional Partnership Foundation
By: By:
Title: Title:
contract/roanoke
SCHEDULE A
To complete the Marketing Study for the McDonald Farm property, the ZHA
Team will perform a series of phased tasks. While every assignment is unique, the
ZHA Team has found that these tasks and this phasing program are efficient and effec-
tive in conducting a study of this type.
PHASE I --PROJECT INITIATION AND BACKGROUND ANALYSIS
In this initial phase, the ZHA Team will collect data and conduct the basic
research and analysis necessary to develop an understanding of the physical and eco-
nomic characteristics of the McDonald Farm site and its surroundings, including the
Town of Vinton, Roanoke County, and the Roanoke Valley region generally. This
understanding will define the foundation and context for later evaluations of potential
development opportunities.
Task 1.1 Kick -Off Meeting: Client Objectives, Project Administration, and Site Tour
The ZHA Team will meet with representatives of the Regional Partnership
Foundation (the Client), the Town of Vinton, and Roanoke County to clarify issues and
assumptions affecting the process and products of this assignment. In addition to
focusing on client objectives, additional topics to be covered will include:
• Respective responsibilities of each member of the ZHA Team;
• Finalization of the project schedule;
• Review of the technical scope of work for the project;
• Review of critical milestones and client decision points relative to the
overall project schedule;
• Identification of relevant data sources;
0 Identification of key individuals and/or groups to be interviewed;
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Range of land uses to be analyzed, with particular attention to the appro-
priateness of conventional housing as an option; and,
Key issues and working assumptions.
During this meeting, the ZHA Team will also tour the site and the surrounding
area with selected members of the client group.
Task 1.2 Document/Plan Review
The ZHA Team will review all existing studies, surveys, plans, develop-
ment ordinances, and other data available through the Client. This review will familiar-
ize the Team with the background context for the study and provide an understanding
of the factors that have driven the community's market dynamics over time.
The ZHA Team's review of the McDonald Farm Master Plan will hold particular
significance, as the Team understands that the Client hopes to support the implementa-
tion of this community -derived plan if it is proven to be economically supportable.
The ZHA Team will also examine recent and existing programs relating to eco-
nomic development in Roanoke County. This review will enhance the team's under-
standing of the forces shaping the development context, as well as the history of
successes and failures that should influence future development recommendations.
Task 1.3 Interviews
The ZHA Team will conduct a series of confidential interviews with iden-
tified public and private individuals and/or groups possessing relevant information or
experience. Interviews will be conducted with individuals identified by the client
group in the kick-off meeting, which may include government officials, local merchants
and developers, community leaders, etc. These interviews will allow the ZHA Team to
gain perspective on the following types of issues:
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Range of land uses to be analyzed, with particular attention to the appro-
priateness of conventional housing as an option; and,
Key issues and working assumptions.
During this meeting, the ZHA Team will also tour the site and the surrounding
area with selected members of the client group.
Task 1.2 Document/Plan Review
The ZHA Team will review all existing studies, surveys, plans, develop-
ment ordinances, and other data available through the Client. This review will familiar-
ize the Team with the background context for the study and provide an understanding
of the factors that have driven the community's market dynamics over time.
The ZHA Team's review of the McDonald Farm Master Plan will hold particular
significance, as the Team understands that the Client hopes to support the implementa-
tion of this community -derived plan if it is proven to be economically supportable.
The ZHA Team will also examine recent and existing programs relating to eco-
nomic development in Roanoke County. This review will enhance the team's under-
standing of the forces shaping the development context, as well as the history of
successes and failures that should influence future development recommendations.
Task 1.3 Interviews
The ZHA Team will conduct a series of confidential interviews with iden-
tified public and private individuals and/or groups possessing relevant information or
experience. Interviews will be conducted with individuals identified by the client
group in the kick-off meeting, which may include government officials, local merchants
and developers, community leaders, etc. These interviews will allow the ZHA Team to
gain perspective on the following types of issues:
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Definition of the market area for new developments on the McDonald
Farm site;
• Areas and specific developments that would compete with development
on the McDonald Farm site;
• Influence of regional attractions such as the Blue Ridge Parkway, Smith
Mountain Lake, Virginia Explore Park, and the Peaks of Otter;
• Business patterns and dynamics -- e.g., traffic flows, nearby amenities,
infrastructure issues -- that might shape future development opportuni-
ties;
• Image issues and constraints to new development; and
• Any unanticipated factors (e.g., new legislation, significant corporate or
government agency relocations) that may affect development processes or
market conditions.
Task 1.4 Demographic Analysis
After reviewing the materials furnished by the Client, the ZHA Team will
collect additional data regarding demographic trends, conditions, and (where available)
projections. Working with this data, the ZHA Team will analyze the demographic
characteristics in the market area surrounding the McDonald Farm site. Specifically, the
ZHA Team will analyze local population growth trends and characteristics such as age,
income levels, employment, buying income, home values, etc. This analysis will give
the ZHA Team and the Client an understanding of the demographic base that will gen-
erate demand for future developments on the McDonald Farm site.
Task 1.5 Economic Framework Analysis
The ZHA Team will analyze the economic conditions in Vinton, Roanoke
County, and the Roanoke Valley. This analysis will focus on the community's economic
base, recent patterns of growth or decline in local industries and/or corporations, ongo-
ing changes in government agency structures and locations, the effects of industry shifts
(involving issues such as airline hub location decisions), recent real estate development
patterns, and the project site's niche within a larger, regional context.
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PHASE II IDENTIFICATION OF DEVELOPMENT OPPORTUNITIES,
ASSETS AND CONSTRAINTS
In this phase the ZHA Team will analyze the physical, economic, social, and pol-
icy -related factors that may support or inhibit future development opportunities on the
McDonald Farm site. The result of this task will be a preliminary identification of the
assets and constraints that will shape development opportunities on the subject site.
Task 2.1 Physical Site Assets and Constraints
In this task, the ZHA Team will analyze the key development assets and
constraints involving the physical characteristics of the site and its immediate environ-
ment. The analysis will focus on a broad range of physical features and environmental
issues including without limitation the following:
• Topography
• Soils
• Slopes
• Wetland Areas and Drainage Systems
• Flood Hazard Areas
• Vegetation and Wildlife Conservation Requirements
• Environmental Contamination Issues
• Sensitive Areas and Other Physiographic Elements
Task 2.2 Public Infrastructure and Transportation Issues
In this task the ZHA Team will analyze the infrastructure serving the site,
plans for future infrastructure improvements, and other elements of the site context that
could have a bearing on the future development of the site. Such elements might
include:
• Primary and secondary vehicular access to the site, and potential altera-
tions to the existing system of access points.
Internal circulation patterns within the McDonald Farm master plan cam-
pus and their effects on the orientation and integration of future uses con-
ducted within the existing and future buildings.
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• Nearby, off-site traffic patterns, volumes, public transportation services,
and their effects on future uses on the McDonald Farm site.
• Availability, capacity and location of utilities, and public sector plans for
extensions.
• Availability of fiber optics.
This analysis will provide an understanding of the current and expected infra-
structure and services for the site. Optional Task G, below, can supplement this infor-
mation with additional analysis of the types, capacities, and costs of infrastructure
required by the uses in the development proposal.
Task 2.3 Adjacent Land Use Patterns and Issues
The ZHA Team will investigate the character of land uses and land values
in the surrounding areas. The ZHA Team is well versed in the extent to which neigh-
borhood support or opposition can either discourage or facilitate new development
projects. The Team will identify issues relating to neighborhood concerns, traffic/trans-
portation patterns, neighborhood image perceptions, competitive areas, and other such
issues. At the same time, the Team will identify potential areas for enhancement, which
may involve unserved neighborhood needs, improvements to potential recreational
amenities, linkages with the nearby housing developments, etc. This analysis will also
examine plans for new developments that may impact reuse and development oppor-
tunities on the McDonald Farm site.
Task 2.4 Building/Property Assessment
The ZHA Team will conduct an assessment of buildings currently fea-
tured on the McDonald Farm site and intended for redevelopment per the Master Plan.
This assessment will not comprise a technical appraisal requiring a certified appraiser.
Rather, this assessment will be an engineer's and economist's evaluation that will pro-
vide the Team with an understanding of each building's physical condition and suitabil-
ity for various reuses. Issues to be addressed in this assessment will include without
limitation:
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• General structural conditions;
• Suitability of structures for renovations to potential reuses;
• Issues involving materials such as asbestos, lead, etc.;
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• Modifications required under the Americans with Disabilities Act; and,
• All other conditions affecting future renovations, adaptive reuses, and
associated costs.
This analysis will identify conditions which will directly influence the prospects
for reuse of these buildings by private developers, as the costs of preparing the build-
ings for functional reuse may alter the market support required to render the project
feasible.
PHASE III MARKET CONCLUSIONS AND FINAL REPORT
In this phase, the ZHA Team will identify and quantify the market sup-
port for the various uses proposed in the Master Plan, and present these finding to the
Client group and the community.
Task 3.1 Market Reconnaissance and Recommendations
In this task, the ZHA Team will conduct market reconnaissance regarding
various development market sectors included in the Master Plan. This task will enable
the ZHA Team to identify the market -related factors that will drive or inhibit various
types of development opportunities, and provide the basis for projecting market sup-
port and developer interest in the mixed uses of the current McDonald Farm plan.
The ZHA Team will conduct market analyses for the land uses as
identified in the Master Plan or by the Client group. Such uses may include, without
limitation, the following:
• Lodging facilities;
Specialized and general retail;
-7 -
Office uses,' including medical offices, multi -tenant office space, or single -
tenant "build -to -suit" space;
• Light industrial uses; such as warehousing/ distribution and light manu-
facturing;
• Institutional uses -- either public or non-profit;
• Private or revenue-producing recreational facilities; and,
• Residential development -- conventional, nonconventional, or both.
Particular attention will be given to the implications of the proposed trail circula-
tion system on the site and its relation to an off-site greenway system of the Town of
Vinton. These systems may affect the feasibility of a number of the uses proposed,
especially those for which pedestrian or bicycle access may be desired, such as institu-
tional and recreational facilities.
For each development sector, ZHA will analyze recent and current trends in
development activity, market niche opportunities, performances at comparable devel-
opments, prevailing leasing rates, occupancy rates, tenant profiles, and planned
projects.
Task 3.2 Market Feasibili Testing and Absorption Projections
In this task the ZHA Team will supplement its earlier market reconnais-
sance work to estimate the amounts of the various types of development that the mar-
ket would support over near-term (five-year) and long-term (ten-year) time frames. In
building upon its prior market reconnaissance, the ZHA Team will focus more nar-
rowly on the types of development identified in its alternative concepts. The Team will
conduct in-depth research and analysis to determine (1) what types of uses and tenants
will derive the strongest market support at this site and (2) when that space should be
developed over time to match projected supply to demand.
As part of this analysis, the ZHA Team will evaluate the appropriateness of the
individual parcel definition proposed in the Master Plan. The Plan shows a total of nine
separate land parcels ranging from 0.8 acres to 7.6 acres in size. These parcels are in
addition to the anchoring uses of the proposed lodging facility, golf course, and spe-
cialty retail and restaurant properties. The ZHA Team will assess the ability of these
Ell
parcels to meet the needs of various tenants likely to be attracted to the McDonald Farm
development site.
Task 3.3 Development Opportunities, Assets and Constraints
Based on its findings derived from the above tasks, the ZHA Team will
summarize the key assets and constraints shaping development opportunities on the
McDonald Farm site. Working within this context, the ZHA Team will develop its find-
ings regarding the following issues:
a. General marketing feasibility for the proposed uses;
b. Effect of regional economic conditions on the development of the
property as proposed;
C. Identification of potential tenants for development;
d. Identification and profile of the potential market of consumers for
development as outlined in the master plan;
e. Location analysis as it relates to the ability to attract target development;
Recommendations for additional compatible development on the
McDonald Farm property.
In
Task 3.4 Technical Memorandum
6-V
The ZHA Team will prepare a technical memorandum summarizing the
data and analytical findings of the and describing its preliminary development con-
cepts. The Client work group will provide comments and suggested refinements, and a
final report will be prepared by the ZHA Team.
Task 3.5 Community Presentation
After refining its findings in accordance with comments received from the
Client work group, the ZHA Team will present its findings to a community group that
may include neighborhood groups, representatives from the Town and County gov-
ernments, and other interested individuals and entities from the community.
E.-. fir'
SCHEDULE B: SUBCONTRACT SERVICES
Engineering Concepts, Inc.: Site Assessment and Optional Infrastructure Analysis.
?=O
SCHEDULE C. OPTIONAL TASKS
The ZHA Team is also prepared to provide the following additional services, as
requested by the Client Group (these services are not included in the budget):
Optional Task G Identification of Infrastructure Requirements
Building upon the information gathered in Task 2.2, the ZHA Team will identify
the levels of public infrastructure service required for the various uses proposed for the
McDonald Farm site, including roads and circulation systems, water/sewage, electric-
ity, gas, fiber optics, etc. Estimated costs associated with the provision of these required
services and recommendations for phasing of this infrastructure development will also
be provided.
Optional Task H Development Impacts
In order to assist the Client work group in its evaluation of the alternative con-
cepts, in this task the ZHA Team will assess the economic, social, fiscal, and other
impacts that the development impacts will exert on the site and its surrounding areas.
The benefits generated by this project will be balanced against the associated costs.
The ZHA Team will analyze impacts including direct employment increases
derived from the construction and continuing operations; increases in retail sales;
increased income, property and sales tax revenues, social impacts, and changes in
market dynamics relating to business patterns in the Roanoke Valley area. The Team
will also analyze the public contribution likely to be required for this development pro-
ject, based on the findings of Optional Task G, above.
Optional Task I Implementation Issues
The ZHA Team will identify issues that are likely to arise in the implementation
of the development plan. As a result of this analysis, the ZHA Team will prepare an
annotated list of potential obstacles to development, including regulatory issues, politi-
cal issues, land costs, lending practices, environmental issues, perceived developer
solicitation problems and other such issues. The implementation issues will also
include recommendations on many proactive measures the Client, the Town of Vinton,
and the County can enact to promote the redevelopment of the McDonald Farm site.
Recommendations on developer and tenant solicitation, financing, negotiations, and
-2-
regulatory changes will beoffered, in response to the perceived barriers to redevelop-
ment.
Optional Task T Implementation Services
Though not specifically requested in the RFP, the ZHA Team will also be pre-
pared to provide additional services, subject to a future amendment of the Marketing
Study contract. These services represent the unique and proven ability of the ZHA
Team members to successfully guide public entities through the entire development
process.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1998
RESOLUTION 041498-5 AUTHORIZING THE EXECUTION
OF A PERFORMANCE AGREEMENT WITH LOWE'S
COMPANIES AND AN APPROPRIATION OF FUNDS
THEREFOR
WHEREAS, the County of Roanoke desires to promote and encourage the
economic development of Roanoke County, Virginia, and the Roanoke Valley by the
expansion of existing businesses in the Roanoke Valley, in order to provide for increased
employment and corporate investment in the County; and
WHEREAS, this increased employment and investment constitutes a valid public
purpose for the expenditure of public funds; and
WHEREAS, Lowe's Companies desires to support these economic development
efforts of the County by expanding its facilities in the County.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the execution of a performance agreement with Lowe's Companies for
the expansion of certain economic development facilities in Roanoke County is hereby
authorized and approved.
2. That $200,000 was previously appropriated to this project by Ordinance
102897-7.
3. That an additional $300,000 is necessary to pay for the County's
performance obligations under this agreement. These funds are hereby appropriated from
1
the General Fund Unappropriated Balance.
4. That the County Administrator is authorized to execute said performance
agreement on behalf of the County, upon form approved by the County Attorney.
5. That this resolution shall take effect immediately.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisors McNamara, Nickens
A COPY TESTE:
cc:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
File
Timothy W. Gubala, Director, Econ Dev
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
U.\WPDOCS\AGENDAa\APRU-O\LOWM.PER 2
A-041498-6
ACTION NO.
ITEM NUMBER E-7" 6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1998
AGENDA ITEM: Approval of Health Insurance Contract for School and County Employees
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The County of Roanoke and the County of Roanoke Schools currently
participate in a joint health insurance program for their employees through Trigon Blue Cross/Blue Shield
We have experienced significant increases in claims in the last year and a half due to a combination of a
large number of significant claims and an overall increase in smaller claims. The higher usage of the health
insurance results in higher premiums.
Our current contract with Trigon Blue Cross/Blue Shield expires June 30, 1998. Request for proposals were
recently released with health insurance coverage beginning July 1, 1998. Eleven responses were received
and evaluated by a committee composed of County and School staff and our consultant Slaubaugh Morgan
White. The attached consultant report goes into detail of the selection process and the ranking of each
company. Since the County and the School both experienced significant claims increases in the last year
and a half the bids from all the health insurance carriers included a fairly significant increase in premiums.
It is the consensus of the committee to award the health insurance contract to Aetna/US Healthcare for the
following reasons:
1. Aetna has network access to both Columbia Lewis Gale and Carilion providers.
2. For POS participants there is a larger selection of physicians from which to choose
minimizing the need to select a participating network physician.
3. Aetna guarantees to keep the facility network throughout the term of the three year contract.
4. The premium increase proposed by Aetna was less than Trigon's proposed increase for the
1998-99 plan year.
5. Aetna has agreed to roll over the existing Trigon deductible amount for the 1998 calendar
year.
6. Aetna has agreed to wave the preexisting clause for those employees that have previously
satisfied the clause with coverage through Trigon.
There will be some changes in the plan design as outlined in the attached consultant's report. The major
differences are outlined below.
M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998
1. For the comprehensive plan the annual deductible is increasing from $200-individual/$400-
family to $300-individual/$600-family.
2. For the comprehensive plan the annual out-of-pocket limit is increasing from $1,000-
individual/$2,000-family to $2,000-individual/$4,000-family.
3. For the POS network the annual deductible has been eliminated.
4. For the POS plan hospital coverage was previously paid at 80% but, will now be paid at
100%.
The above changes in the plan design not only recognize the increased cost of providing the comprehensive
plan option but also serve as an incentive for employees to switch from the comprehensive plan to the POS
plan.
Staff realizes that there will be a major communication program effort required to provide needed
information for all the employees regarding this transition in health insurance carriers. We will begin
working immediately with Aetna representatives to make sure that all the employees are comfortable with
the changes and make the transition as smooth as possible.
Attachment A shows the current health insurance rates and the proposed rates for 1998-99. The rates reflect
an overall increase of approximately 15.9%. On the average, the County and Schools are paying for 10%
of the increase, the employees are paying for 5% of the increase and the remaining.9% is coming from the
health insurance reserves.
Attachment B and C show the projected health insurance reserve balance at June 39, 1999. The Trigon stock
was sold in late 1997 when the price of the stock reached $25 per share. The gain on the sale of this stock
is reflected in the health insurance reserves. The original basis value was reflected in last years health
insurance reserve.
On April 8, 1998 the School Board approved the award of the health insurance contract for School
employees to Aetna/US Healthcare.
STAFF RECOMMENDATION: Staff recommends awarding the health insurance contract for School and
County employees to Aetna/US Healthcare.
SUBMITTED BY:
J�L 24:i
Elmer C. Hodge
County Administrator
M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998
49-(
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Fenton F. Harrison to Harrison _ x
Denied () approve health insurance contract Johnson _ x
Received () with Aetna McNamara _ _ x
Referred () Minnix _ x
To () Nickens _ _ x
cc: File
Diane D. Hyatt, Director, Finance
Joseph Sgroi, Director, Human Resources
Dr. Deanna Gordon, School Superintendent
M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998
Attachment A
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Attachment B
County Health Insurance
1998-99 Budget
Estimates of 1998-99 Health Insurance Expense Based on Aetna Proposal
Budget sources of funds $1,838,469
Estimated Uses of funds 2,065,638
Shortfall of budgeted health insurance ($121,1by)
Analysis of Health Insurance Reserve
Estimated Balance in Health Insurance Reserves $1,140,925
Less IBNR (476,702)
Less June withholdings for July payment (125,500)
Estmated Surplus in Reserve at June 30, 1998 538,723
Activity from 1998-99 budget
Estimated Usage included in 1998-99 budget (from above) (227,169)
Additional enrollment during 1998-99 (50,000)
Enrollment shift (10% - 37 people @ $30.68 month) 14,000
Estimated surplus (deficit) in reserve at June 30,1999 $275,554
School Health Insurance
1998-99 Budget
Estimates of 1998-99 Health Insurance Expense Based on Aetna Proposal
Budget sources of funds needed for 1998-99
Budget for regular employees $3,048,320
Budget for retirees 432,890
3,481,210
Estimated Uses of funds
Estimate for regular employees 3,395,475
Estimate for retirees 450,223
3,845,698
Shortfall of budgeted health insurance ($364,488)
Analysis of Health Insurance Reserve
Estmated Balance in Health Insurance Reserves $1,727,240
Less IBNR (842,892)
Less June withholdings for July payment (398,000)
Estimated Surplus in Reserve at June 30, 1998 486,348
Activity from 1998-99 budget
Estimated usage included in 1998-99 budget (from above) (364,488)
Additional enrollment during 1998-99 (75,000)
Enrollment shift (10% - 54 people @ $30.68 month) 20,000
Estimated reserve at June 30,1999 $66,860
Attachment C
E -(o
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1998
RESOLUTION 041498-7 APPROVING THE FUNDING DISTRIBUTION
METHODOLOGY FOR INCENTIVE FUNDS TO BE DISTRIBUTED TO THE
FIFTH PLANNING DISTRICT REGIONAL ALLIANCE
WHEREAS, the Fifth Planning District Regional Alliance was created by local
governments to promote increased levels of interjurisdictional cooperation in order to
improve the region's economic competitiveness; and
WHEREAS, the Fifth Planning District Regional Alliance was formed under
the authority of the 1996 Regional Competitiveness Act and this legislation provides
incentive funds to jurisdictions within a region that agree to participate in regional
cooperative activities; and
WHEREAS, the Roanoke County Board of Supervisors by resolution, has
made a commitment to participate in the Fifth Planning District Regional Alliance; and
WHEREAS, the Regional Competitiveness Program requires that each
participating local government within the region approve by resolution a methodology for
the distribution of incentive funds; and
WHEREAS, by a vote of those attending the March 19, 1998 meeting of the
Fifth Planning District Regional Alliance Board of Directors, it was unanimously
recommended to local governments that funds provided through the Regional
Competitiveness Program be distributed to the Alliance to assist in funding regional
projects as presented in the regional Economic Strategic Plan, and that the Alliance Board
must approve the use of such funds before the funds are expended;
THEREFORE, BE IT RESOLVED that the Roanoke County Board of
Supervisors approves the allocation of any Regional Competitiveness incentive funds be
paid to the Fifth Planning District Regional Alliance and such funds be used to help
implement the regional programs and projects as presented in the regional Economic
Strategic Plan.
On motion of SupervisorHarrison to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisors McNamara, Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
J. Lee Osborne, Chair, 5PDC Regional Alliance
Wayne Strickland, Executive Director, 5PDC
Participating localities:
Clifton Forge City Manager
Roanoke City Manager
Salem City Manager
Alleghany County Administrator
Botetourt County Administrator
Craig County Administrator
Vinton Town Manager
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1998
ORDINANCE 041498-8 AUTHORIZING THE VACATION OF A PORTION
OF A 10 -FOOT PUBLIC UTILITY EASEMENT LOCATED ALONG THE
REAR PROPERTY LINES OF LOTS 6, 7, 8, 16, 17 AND 18, (TAX MAP
NO. 27.13-3-27), SECTION 2, STARMOUNT, AS RECORDED IN PLAT
BOOK 3, PAGE 135, IN THE HOLLINS MAGISTERIAL DISTRICT
WHEREAS, by subdivision plat entitled "Map of Section No. 2, STARMOUNT",
dated September 15, 1954, and recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in Plat Book 3, page 135, M. A. Dillard and Kathryn J. Dillard
created certain public easements, including a public utility easement along the rear
property lines of Lots 6, 7, 8, 16, 17 and 18; and,
WHEREAS, the petitioners, North Roanoke Baptist Church Trustees, are the
owners of Lots 6, 7, 8, 16, 17 and 18, Section 2, Starmount; and,
WHEREAS, the petitioners have requested that said public utility easement be
vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to Section
15.2-2272.2 of the Code of Virginia (1950, as amended), which requires that such action
be accomplished by the adoption of an ordinance by the governing body; and,
WHEREAS, there being no objection raised by the appropriate public utility
companies entitled to use the subject easement; and,
WHEREAS, notice has been given as required by Section 15.2-2204 of the 1950
Code of Virginia, as amended, and a first reading and public hearing of this ordinance was
held on March 24, 1998; and the second reading of this ordinance was held on April 14,
1998.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the public utility easement, being ten feet (10') in width and extending
approximately 270 feet in length, along the rear property lines of Lots 6, 7, 8, 16, 17, and
18, Section 2, Starmount, in the Hollins Magisterial District of the County of Roanoke,
Virginia, as shown on the subdivision plat entitled "Map of Section No. 2, STARMOUNT",
dated February 1, 1976, and recorded in the aforesaid Clerk's Office in Plat Book 3, page
135, and as further shown on the Exhibit attached hereto, be, and hereby is, vacated
pursuant to Section 15.2-2272 of the 1950 Code of Virginia, as amended; and,
2. That, as a condition to the adoption of this ordinance, all costs and expenses
associated herewith, including but not limited to publication costs, survey costs and
recordation of documents, shall be the responsibility of the petitioners, North Roanoke
Baptist Church Trustees, or their successors or assigns; and,
3. That this ordinance shall be effective on and from the date of its adoption,
and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in accordance with Section 15.2-2272.2 of the Code
of Virginia (1950, as amended).
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisors McNamara, Nickens
2
A COPY TESTE:
• Q-Q-C-c�J
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Terry Harrington, Director, Planning & Zoning
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
13
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ROANOKE COUNTY REQUEST TO VACATE A PORTION OF A 10—FOOT PUBLIC
ENGINEERING & UTILITY EASEMENT LOCATED ACROSS LOTS -6,7,8,16,17,
AND 18 (TAY MAP 727.13.-3-27), SECTION 2, STARMOUNT
INSPECTIONS DEPARTMENT AS RECORDED IN PLAT BOOK 3, PAGE 135, LOCATED IN
THE HOLLINS MAGISTERIAL DISTRICT.
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N4 // 7
ROANOKE COUNTY REQUEST TO VACATE A PORTION OF A 10—FOOT PUBLIC
ENGINEERING & UTILITY EASEMENT LOCATED ACROSS LOTS -6,7,8,16,17,
AND 18 (TAY MAP 727.13.-3-27), SECTION 2, STARMOUNT
INSPECTIONS DEPARTMENT AS RECORDED IN PLAT BOOK 3, PAGE 135, LOCATED IN
THE HOLLINS MAGISTERIAL DISTRICT.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1998
RESOLUTION 041498-9 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. that the certain section of the agenda of the Board of Supervisors for April 14,
1998 designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 10, inclusive, as follows:
Approval of minutes - March 24, 1998
2. Acceptance of donation of drainage easements in connection with storm
drainage improvements (Project 197) and Wakefield Avenue road
improvements.
3. Acceptance of water and sanitary sewer facilities serving Summerfield,
Section 5.
4. Acceptance of water and sanitary sewer facilities serving the Groves,
Section 3.
5. Adoption of a joint resolution of appreciation to previous members of the
Court Community Corrections Policy Board and Community Corrections
Resources Board.
6. Action to ratify and confirm the decision of the Board of Supervisors
modifying certain lease provisions with Ohio State Cellular Phone
Company, Inc.
1
7. Resolution repealing policies previously adopted by the Board of
Supervisors dealing with Livestock Claims and to provide for a Policy
Manual.
8. Proclamation declaring the week of April 19 - 25, 1998 as Professional
Secretaries Week.
9. Request from Schools to accept and appropriate additional funds
received from the Dual Enrollment Program.
10. Request from the Roanoke Valley Regional Board to accept $25,000 in
technology grant funds to purchase computer equipment.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisors McNamara, Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Vickie L. Huffman, Assistant County Attorney
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
Mary Hicks, Executive Secretary
2
k -0414989-9.a
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1998
AGENDA ITEM: ACCEPTANCE OF DONATION OF DRAINAGE EASEMENTS TO
THE BOARD OF SUPERVISORS IN CONNECTION WITH STORM
DRAINAGE IMPROVEMENTS (PROJECT 197) AND WAKEFIELD
AVENUE ROAD IMPROVEMENTS.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
These consent agenda items involve acceptance of the following easements
conveyed to the Board of Supervisors for storm drainage purposes, in connection
with P-197, in the Cave Spring Magisterial District of the County of Roanoke:
a) Donation of storm drainage easement, containing a total of 226 square feet,
from John T. Louis, (Tax Map No. 77.13-02-04) as shown on a plat prepared
by T. P. Parker and Son, dated December 3, 1997, a copy of which is
attached hereto as Exhibit A.
b) Donation of storm drainage easement, containing a total of 760 square feet,
from Jennifer S. Shaver, (Tax Map No. 77.13-02-03), as shown on a plat
prepared by T. P. Parker and Son, dated December 3, 1997, a copy of which
is attached hereto as Exhibit A.
C) Donation of storm drainage easement, containing a total of 770 square feet,
from Leo Harmon and Lucille S. Harmon, (Tax Map No. 77.13-02-01) as
shown on a plat prepared by T. P. Parker and Son, December 3, 1997, a
copy of which is attached hereto as Exhibit A.
1
d) Donation of storm drainage easement, containing a total of 2,529 square
feet, from Christopher A. Gaston and Valerie W. Gaston, (Tax Map 77.13-02-
50), as shown on a plat prepared by T. P. Parker and Son, dated December
3, 1997, a copy of which is attached hereto as Exhibit A.
e) Donation of storm drainage easement, containing a total of 2,242 square
feet, from Ruth A. Lipnik, (Tax Map No. 77.13-01-40) as shown on a plat
prepared by T. P. Parker and Son, dated December 3, 1997, a copy of which
is attached hereto as Exhibit A.
STAFF RECOMMENDATION:
The Department of Engineering and Inspections was represented by outside
counsel in the preparation, acquisition, and approval of these easements. The
engineering staff recommends acceptance of these easements.
MITTED BY:
w-mia covey, uirecior
Engineering and Inspection
ACTION
APPROVED BY:
Elmer C. Hodge
County Administrator
VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x
Denied () Johnson _ x
Received () McNamara _ _ x
Referred () Minnix _ x
To () Nickens _ _ x
cc: File
Arnold Covey, Director, Engineering & Inspections
Vickie L. Huffman, Assistant County Attorney
2
P PROPERTY OF
JENNIFER S. SHAVER
TAX #77.13-02-03
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PROPERTY OF G�� TEMPORARY
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N TAX #77.13-02-04 k�
D.B. 1546, PG 136EASEMENT —
LOT 1 c.CHAIN LIN\
BLOCK 15 ��'� FENCE '"
NEW 15' STOR
DRAIN EASEMENT 1
BOUNDED BY CORNERS
1 THRU 4 TO 1
AREA = 226 SO. FT. +2
K£�NEpRE-
68 ® CO
�R
77E ONLY
N 32b0'00" W
12.56'
GRAVEL DRIVE
-- --`—'—OHE,T,&CATV \
IRO�PIPE
FND.
NOTES.
1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF TITLE REPORT AND IS
SUBJECT THERETO. THEREFORE, 7HERE MAY EXIST ENCUMBRANCES
WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. '
2 METES AND BOUNDS DESCWP770VS SHOWN HEREON REPRESENT A COMPOSITE
OF DEEDS PLATS CALCULATED INFORMA77ON AND FIELD 77ES TO PROPERTY
BOUNDARIES 70 LOCATE 7HE PO1S1770111 OF THE EASEMENT IN RELATION 70
7HE BOUNDARIES THIS SURVEY DOES NOT RDIECT A COMPLETE AND
ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPER77ES.
®NEW STORM
DRAIN ESM'T.
®NEW 7E IP.
CONST. ESM'T
—x— FENCE
M3 UTILITY POLE
_aHw- MERHEAD
AIRES
EASEMENT PLAT FOR
COUNTY OF ROANOKE
` SHOW4NG A NEW 15' STORM DRAIN EASEMENT
AND A NEW VARIABLE WIDTH TEMPORARY
CONSTRUC710N EASEMENT BEING CONVEYED BY
A JOHN T. LOUIS
CAVE SPRING MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
TAX N0. 7713-02-04 T. P. pig � 30N
N.B. DRAWN �R TPP&S els Hord
CALC. CHK'DENGINEERS
DAP Post Offt. Has eo
nI ncrn_ APIP PLANNERS BWI— Vl IWA 84155
Ola
WK B. CALDWR
NO. 1315
9 DEc.9�
SCALE: 1'"- zu
DATE: DECEMBER 3, 1997
D_ 47533
W.O.: 97-0951
NEW 15' STORM
DRAIN EA SEM NT
UNE
I D1REC770N DISTANCE
1-2
S 32170 00 E 15.20
2-3
S 48'40'08- W 9.40
3-4
N 72'174 00 W 1745
4-1
N 48'40'08" E 20.79
AREA = 226 SO, FT.
EASEMENT PLAT FOR
COUNTY OF ROANOKE
` SHOW4NG A NEW 15' STORM DRAIN EASEMENT
AND A NEW VARIABLE WIDTH TEMPORARY
CONSTRUC710N EASEMENT BEING CONVEYED BY
A JOHN T. LOUIS
CAVE SPRING MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
TAX N0. 7713-02-04 T. P. pig � 30N
N.B. DRAWN �R TPP&S els Hord
CALC. CHK'DENGINEERS
DAP Post Offt. Has eo
nI ncrn_ APIP PLANNERS BWI— Vl IWA 84155
Ola
WK B. CALDWR
NO. 1315
9 DEc.9�
SCALE: 1'"- zu
DATE: DECEMBER 3, 1997
D_ 47533
W.O.: 97-0951
BRAND YMNE AVE
RTE. 1602
4u R 1001± TO
WAKEFlELD AVE.
HSE X43640
VINYL SIDED
i DECK
NEW 15' STORM
DRAIN EASEMENT CHAIN LINK
BOUNDED BY CORNERS FENCE—•.
i 7HRU 4 TO 1
AREA a 760 SQ. FT.
LEGEND
®NEW ST!f
DRAIN ESJVT.
®NEW TEMP.
CoNST. Ew r
—x— FENCE
ca) UnuTY POLE
DVMYEAD
-OHW- HIRES
PROPERTY OF
DAVID D. & CAROL B.
GRA YBEAL
TAX #77.13-02-02
D. B. 1130, PG. 501
LOT 9
BLOCK 15
HSE #3834
VINYL SIDED
E
3
R
x J -
NEW 1 D' TEMPORARY N w
z CONS7RUCT10N
EASEMENT
+
NEW 15' STORM
DRAIN EASEMENT
LINE
PROPERTY OF
ENNIFER S. SHAVER
1-2
TAX #77.13-02-03
2-3
D. B. 1405, PG. 1414
Q�h �OpC'
LOT 10
BLOCK 15
4-1
1 N 48-40-08- E 50.67
HSE X43640
VINYL SIDED
i DECK
NEW 15' STORM
DRAIN EASEMENT CHAIN LINK
BOUNDED BY CORNERS FENCE—•.
i 7HRU 4 TO 1
AREA a 760 SQ. FT.
LEGEND
®NEW ST!f
DRAIN ESJVT.
®NEW TEMP.
CoNST. Ew r
—x— FENCE
ca) UnuTY POLE
DVMYEAD
-OHW- HIRES
PROPERTY OF
DAVID D. & CAROL B.
GRA YBEAL
TAX #77.13-02-02
D. B. 1130, PG. 501
LOT 9
BLOCK 15
HSE #3834
VINYL SIDED
E
3
R
x J -
NEW 1 D' TEMPORARY N w
z CONS7RUCT10N
EASEMENT
+
EASEMENT PLAT FOR
COUNTY OF ROANOKE
SHOWING A NEW 15' STORM DRAIN EASEMENT A
A NEW 10' TEMPORARY CONSTRUCTION EASEME
BEING CONVEYED BY
XNNIFER S. SHAVER
CAVE SPRING MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
PROPERTY OF
PAUL & PAULA
WILLIAMS
TAX #77.13- 02- 05
D.B. 1411, PG. 667
LOT 12
BLOCK 15
'�S,TH Olw D�
NK B. MW aLill
N0. 1335
9 Doc."q7
ono ��
TAX N0. T. P. PARKER k 30N SCALE: 1"= zu
®TPP&J DATE: DECEMBER 3. 1997
816 DATE: -
ENGINEERS
suRVEvor:s Post Offloo Box D -47532
PLANNERS :3a6mom. Thst is 84168 97-0951
W 0 :
NEW 15' STORM
DRAIN EASEMENT
LINE
I DIRECTION DISTANCE
1-2
1 S 3217000 E 15.20
2-3
1 S 4840 08 W 50.67
-2-0-r-
3-4
I N 32*00 00 W F5.
5204-1
4-1
1 N 48-40-08- E 50.67
AREA = 760 SQ. FT.
EASEMENT PLAT FOR
COUNTY OF ROANOKE
SHOWING A NEW 15' STORM DRAIN EASEMENT A
A NEW 10' TEMPORARY CONSTRUCTION EASEME
BEING CONVEYED BY
XNNIFER S. SHAVER
CAVE SPRING MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
PROPERTY OF
PAUL & PAULA
WILLIAMS
TAX #77.13- 02- 05
D.B. 1411, PG. 667
LOT 12
BLOCK 15
'�S,TH Olw D�
NK B. MW aLill
N0. 1335
9 Doc."q7
ono ��
TAX N0. T. P. PARKER k 30N SCALE: 1"= zu
®TPP&J DATE: DECEMBER 3. 1997
816 DATE: -
ENGINEERS
suRVEvor:s Post Offloo Box D -47532
PLANNERS :3a6mom. Thst is 84168 97-0951
W 0 :
77.13-02-03
N.B.
DRAWN JPR
CAM
CHK'D DAP
CLOSED:
JPR
im
BRAND YMNE AVENUE
RTE.- 160.2
40' R,4
NEW 15' STORM
DRAIN EASEMENT
BOUNDED BY CORNERS
1 THRU 4 TO 1
o AREA = 770 SQ. FT. -
km2
W � rz
-Q
.Zy-8
Q-
zit
Ff
Q
ca a- m
m�
�u� N
2
TAX PARCEL 77.13-02-05
D.B. 1411, PG. 667
EASEMENT PLAT FOR
B. CALDWELL,III �
SHOWING A NEW 15' STORM DRAIN EASEMENT ANDI,
NEW 15' STORM
DRAIN EASEMENT
UNE
DIRECTIONDISTANCE
1-2
S 32b0 00 E T5—.j—gr'-
2-3
S 45'173'04 W 51.30
3-4
N 32'00'60'W 15.39
4-1
N 45103 04 E 51.30'
AREA = 770 SO, FT.
B. CALDWELL,III �
SHOWING A NEW 15' STORM DRAIN EASEMENT ANDI,
A NEW 10' TEMPORARY CONS7RUC710N EASEMENT
BEING CONVEYED BY97LEO
Z.�N
&LUCILLES: NARAOVCAVE
SPRING MAGISTERIAL D/S7RICTAp�
ROANOKE COjVNTY, VIRGINIA
TAX N0. 77.13-02-01
SCALE.
1'=
T. P. PARSER d& SON
TPP&S
DECEMBER 3 1997
N.B. DRAWN ,OR
ele so�..ara
ENGINEERS
DATE;
CALL. CHK'D DAP
SURVEYORS Pont Office Boa So
D—
47523
c_�sFn_ JPR_—.__--
PLANNERS Salon. raghda 84168
w.n..
97-0951
E
PROPERTY OF
GALE VOI TNOTT
TAX PARCEL 77.13-02-49
D. B. 1487, PG. 889
LEGEND
®NEW S7VRM
DRAIN ESM'T
®NEW 7EMP.
CONST. ESM'T
—x— FENCE
cU3 WX17Y POLE
-ONW- OVERHEAD.
IMES
x
-NEW 15' STORM
DRAIN EASEMENT
BOUNDED BY CORNERS
1 THRU 9 TO 1
AREA = 2, 529 SQ. FT.
-EXIST. EDGE
OF PAVEMENT
x
CHAIN LINK x
FENCE —�
PROPERTY OF '
CHRISTOPHER A. do
VALERIE W. GASTON
TAX PARCEL 77.13-02-50
D.B. 1331, PG. 265
LOT 1&2
SEC. 12
77E ONC Y
N 7142',33" W
81.87'x,
NEW 15' STORM
DRAIN EASEMENT
LINE
DIREC77ON
DISTANCE
xx_ti
S 17'54 05
W
Wx
U
N 72'05 55
W
55.01
3-4
S 20'21'17N
a
64.15
4-5
S 67'41'05-
n
E
PROPERTY OF
GALE VOI TNOTT
TAX PARCEL 77.13-02-49
D. B. 1487, PG. 889
LEGEND
®NEW S7VRM
DRAIN ESM'T
®NEW 7EMP.
CONST. ESM'T
—x— FENCE
cU3 WX17Y POLE
-ONW- OVERHEAD.
IMES
x
-NEW 15' STORM
DRAIN EASEMENT
BOUNDED BY CORNERS
1 THRU 9 TO 1
AREA = 2, 529 SQ. FT.
-EXIST. EDGE
OF PAVEMENT
x
CHAIN LINK x
FENCE —�
PROPERTY OF '
CHRISTOPHER A. do
VALERIE W. GASTON
TAX PARCEL 77.13-02-50
D.B. 1331, PG. 265
LOT 1&2
SEC. 12
77E ONC Y
N 7142',33" W
81.87'x,
EASEMENT PLAT FOR
COON TY OF ROANOKE
D ~
tiF )
2
On
Cj
NQ.
Q
O�V N
v�0
Q�
CANcn
LAJ
w ~V
W �
�ti
E�•��2�
� fm
`'�ZZ��
yt2m
.V Rm�
.� N
2 AI.1yTH of D
SHOWING A NEW 15' STORM DRAIN atiltlli�llEASEMENT BEING CONKEYED BY
CHRISTOPHER A. & ' VALERIE W. GASTONEc '97
CAVE SPRING MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
TAX N0. 77.13-02-50 T P. PARSER & SON SCALE: 1"=
N.B. DRAWN -°R TPP&S 810 9onk-ra DATE DECEMBER 3. 1991
ENOINEERs D_ 47536
CALC. CHK'D DAP S�RvEiroRS Post Om" Bm so
CLOSED: PR PLANNERS SaIMM. Vhlb is 24153 W.0.: 97-0951
NEW 15' STORM
DRAIN EASEMENT
LINE
DIREC77ON
DISTANCE
1-2
S 17'54 05
W
15.00
2-3
N 72'05 55
W
55.01
3-4
S 20'21'17N
W
64.15
4-5
S 67'41'05-
W
31.58
5-6
N 714233
W
23.05
6-7
N 67'4105
E
42.50
7-8
N 2071'17'
E
62.34
8-9
N 15'174 30
E
10.06
9-1
S 71'4356-
E
70.29
AREA = 2,529 SQ. FT.
EASEMENT PLAT FOR
COON TY OF ROANOKE
D ~
tiF )
2
On
Cj
NQ.
Q
O�V N
v�0
Q�
CANcn
LAJ
w ~V
W �
�ti
E�•��2�
� fm
`'�ZZ��
yt2m
.V Rm�
.� N
2 AI.1yTH of D
SHOWING A NEW 15' STORM DRAIN atiltlli�llEASEMENT BEING CONKEYED BY
CHRISTOPHER A. & ' VALERIE W. GASTONEc '97
CAVE SPRING MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
TAX N0. 77.13-02-50 T P. PARSER & SON SCALE: 1"=
N.B. DRAWN -°R TPP&S 810 9onk-ra DATE DECEMBER 3. 1991
ENOINEERs D_ 47536
CALC. CHK'D DAP S�RvEiroRS Post Om" Bm so
CLOSED: PR PLANNERS SaIMM. Vhlb is 24153 W.0.: 97-0951
0
NEW 15' DRAINAGE
EASEMENT
UNE
DIREC77ON
SHOWNG A NEW 15' STORM DRAIN
DISTANCE
1-2
N 72U9'29"
W
15.02'
2-3
N 15'O4 30
E
592 -
3-4
N 367715
E
43.41
—TO.
4-5
N 173914
W
48
5-6
N 58-0131
E
14.97
6-7
S 3138 29
E
1.96
7-8
S 173914
E
§,.88r-
8-9
S 367715
W
48.29
9-1
S 15-74 31
W
6.86
AREA = 2,242 SQ. FT.
*100'
TO
MANAii4S DR.
®NEW STOW
DRAIN ESW*T.
®NEW 7EWP.
CONST ESW'T
—x— FENCE
c0., U71UTY POLE
-oHw- OVERHEAD
WRES
-EXIST. EDGE
OF PAVEMENT
PROPERTY OF
RUIN A. UPNIK
TAX X177.13-01-40
D.B. 1281, PG. 1307
NEW 15' STORM
DRAIN EASEMENT
BOUNDED BY CORNER
9 1 77 -IRU 9 TO 1
AREA = 2,242 SO. FT.
TIE ONL Y
N 7217229' W
37.,32,
EASEMENT PLAT FOR 0�0 DF
W B. CALDWEL U11
NO. 1335
�9 Lac 97
SCALE: 1 zu
DATE: DECEMBER 3, 1997
D- 47563
w n . 97-0951
COUNTY OF ROANOKE .
EXHIBIT
SHOWNG A NEW 15' STORM DRAIN
EASEMENT BEING ' CONVEYED BY
A
RUTH A. LIPNIK
CAVE SPRING MAGISTERIAL DISTRICT
ROANOKE' COUNTY, VIRGINIA
TAX NO. 77.13 -Of -40
TPP&S T, P. p'g & SON
N.B. DRAWN -PR
els Boab..ra
CALC. CHK'DENOFNCERa
DAP
sunvevpns Post Otrios Bar eY
CLOSED: JPR
F-LANNERS . Salam, YhVnia 84169
W B. CALDWEL U11
NO. 1335
�9 Lac 97
SCALE: 1 zu
DATE: DECEMBER 3, 1997
D- 47563
w n . 97-0951
A -041498-9.b
ACTION #
ITEM NUMBER —1—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1998
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Summerfield,
Section 5
COUNTY ADMINISTRATOR'S COMMENTS: DSK
SUMMARY OF INFORMATION:
The Developers of Summerfield, Section 5, Fralin & Waldron, Inc., have requested that Roanoke
County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision
along with all necessary easements.
The water and sewer facilities are installed, as shown on plans prepared by Lang Engineering
Company entitled Summerfield, Section 5, which are on file in the County Engineering Department.
The water and sanitary sewer facility construction meets the specifications and the plans approved
by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $13,275.00 and $58,500.00 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving
the Summerfield, Section 5 subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Robeon, P.E.
Utility Dire or
APPROVED:
Elmer C. Hodge
County Administrator
-------------------------------- -----------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Harrison — x _
Denied O Johnson _ x
Received () McNamara _ _ x
Referred () Minnix _ x
To () Nickens — _ x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Paul M. Mahoney, County Attorney
RETURN To:
ROANOKE COUNTY
ATTORNEY'S OFFICE
THIS CHATTEL DEED, made this 2nd day of February , 19 98 , by and
between: Fralin & Waldron. Inc. , a Virginia corporation, hereinafter referred to as the
"Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the
second part.
:WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
As shown on the plan entitled Summerfield Section V , made by Lang
Engineering Company_ and on file in the Roanoke County Engineering
Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
day of , 19
Page 2 of 4
Developer:
WITNESS THE FOLLOWING signatures and seals:
State of. Virginia
County/City of. Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
day of �.si 19,
By: Andrew C. Kelderhouse Its Vice President
Duly authorized officer Title
on behalf of Fralin & Waldron, Inc.
My Commission expires:
Page 3 of 4
Approved as to form:
County Attorney
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elmer C. Hodge
County Administrator
State of: Virginia
County/City of. Roanoke , to wit:
The foregoing instrument was acknowledge. before me this-
C;
day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
,
34
bl'4YERFIEI.D DRIVE -
-- _ _---_ _ 89
52
I i ! i •l 92
--- i 12B Iz7 12a I 12a 19a x9 ! I! 50 at
IN
EXISTING i
SECTION II
3m
Im
FUTLinn
DEVELOPME
lad
105
'n
104
. .i•.i'` ', �- r, lig I
EXISTING • , �'.` �
SEC ON V - 10:1
SECTION III. „a 197
B910.
63
/ I
` / � �•\� e � I / / �' � •�f d5` 0,1 101 /
'D0 '% o'• - `�.\ - .\. _ e?, , 100 / / /^`` ❑
/ k9 L99
1 ❑
99 98 — I
J
94 97
91 \ 95 Od q� 95 1
ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF WATER AND SEWER FACILITIES
SERVING SUMMERFIELD, SECTION 5
39•J c
r
94
!
' I 125
ISI j 117
144
1,4
I18
�.. . _.. ..
145
142
all
� f 129
11',
�gr�
19:1
1
148
141
i •i. �\ n
it 12..
1111
87
194
1' .-
>
`\
�`_.'--•
•1t
II
z 141)
r
'
88
� �
� �
Y
195
3m
Im
FUTLinn
DEVELOPME
lad
105
'n
104
. .i•.i'` ', �- r, lig I
EXISTING • , �'.` �
SEC ON V - 10:1
SECTION III. „a 197
B910.
63
/ I
` / � �•\� e � I / / �' � •�f d5` 0,1 101 /
'D0 '% o'• - `�.\ - .\. _ e?, , 100 / / /^`` ❑
/ k9 L99
1 ❑
99 98 — I
J
94 97
91 \ 95 Od q� 95 1
ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF WATER AND SEWER FACILITIES
SERVING SUMMERFIELD, SECTION 5
39•J c
A -041498-9.c
ACTION #
ITEM NUMBER X
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1998
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving The Groves,
Section 3
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of The Groves, Section 3, Boone, Boone & Loeb, Inc., have requested that Roanoke
County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision
along with all necessary easements.
The water and sewer facilities are installed, as shown on plans prepared by Lumdsen Associates
entitled The Groves, Section 3, which are on file in the County Engineering Department. The water
and sanitary sewer facility construction meets the specifications and the plans approved by the
County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $20,500 and $ 3,900 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving
The Groves, Section 3 subdivision along with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY: APPROVED:
..4 1
0j" �� - lffs�'W�
Gary Robert n, P.E. Elmer C. Hodge
Utility Direct r County Administrator
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x _
Denied () Johnson _ x
Received () McNamara _ _ x
Referred () Minnix _ x
To O Nickens _ _ x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Engineering & Inspections
Paul M. Mahoney, County Attorney
RETURN TO:
ROANOKE COUNTY
ATTORNEY'S OFFICE
THIS CHATTEL DEED, made this 5th day of Februar,—, 19 98 , by and
between: Boone, Boone & Loeb, Inc. , a Virginia corporation, hereinafter referred to as the
"Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the 'Board," party of the
second part.
:WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
I y
As shown on the plan entitled The Groves, Section 3 , made by Lumsden
Associates and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
day of , 19
Page 2 of 4
Developer:
By:
As:
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
`5 day of 19 ,
By: JAal �L""FS� Its _ �5/IJP
Duly authorized officer % Tittle
on behalf of t- to
My Commission expires: 6�842� Ile
Page 3 of 4
Approved as to form:
County Attorney
r- �
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elmer C. Hodge
County Administrator
State of. Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
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ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING
THE GROVES, SECTION 3
FG U_E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1998
RESOLUTION 041498-9.d RECOGNIZING THE PREVIOUS MEMBERS OF
THE COURT -COMMUNITY CORRECTIONS POLICY BOARD AND THE
COMMUNITY CORRECTIONS RESOURCES BOARD
WHEREAS, Mrs. Linda Blair, Mrs. Susan Blaylock, Mr. Melville Carrico, William H.
Cleaveland, Esquire, Honorable Beverly T. Fitzpatrick, Sr., Mrs. Sandy Gates, Colonel
James P. Godsey, Mrs. Nancy Goehring, Dr. Bernard Hairston, Mr. Harry Tucker Haskins,
Jr., Dr. William Hill, Mr. Wendell Hopkins, the late M. David Hooper, Mr. Michael Lazzuri,
Mr. Dana Martin, Mrs. Wendy Moore, Dr. Harry C. Nickens, Jr., Dr. Dreatha Phillips, Mrs.
Chris Pickard, Mrs. Laura Pope, Mr. John Rauck, Mr. Tommy Reid, Jr., Norman Sprinkle,
Dr. Graham Stephens, Mr. Frank Turk, Mr. J. Michael Vulgan, and Mr. Roland N. Wine,
voluntarily represented the interests of the citizens of the jurisdictions within the Roanoke
Valley on the regional Court -Community Corrections Policy Board and the Roanoke Area
Community Corrections Resources Board from 1980 through 1995; and,
WHEREAS, these individuals freely and willingly gave of their personal time to
enhance the quality of life for the citizens of Botetourt County, Craig County, Roanoke
County, City of Roanoke, the City of Salem, and the Town of Vinton; and,
WHEREAS, the Boards of Supervisors, City Councils, and Town Council
participating in this joint resolution, and on behalf of their citizens, hereby extend their
gratitude to each of these individuals for their personal dedication and professional
contributions to ensure the effective implementation of the Alcohol Safety Action Program
and the Community Diversion Incentive Program, enhancing our criminal justice system's
1
public safety mission.
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia joins the Board of Supervisors for the County of Botetourt, the Board of
Supervisors for the County of Craig, the City Council for the City of Roanoke, the City
Council for the City of Salem, and the Town Council for the Town of Vinton, that the herein
named honorees, in appreciation for their personal commitment and professional
dedication, are hereby recognized for their contributions to the criminal justice system and
the citizens of the Roanoke Valley.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisors McNamara, Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Jim Phipps, Director, Court Community Corrections
2
q -041498-9.e
ACTION NO.
ITEM NO. �r-6—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1998
AGENDA ITEM: ACTION TO RATIFY AND CONFIRM THE DECISION OF THE
BOARD OF SUPERVISORS MODIFYING CERTAIN LEASE
PROVISIONS WITH OHIO STATE CELLULAR PHONE COMPANY,
INC.
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
On March 24, 1998, the Board of Supervisors considered the
request of Ohio State Cellular Phone Company, Inc. to modify and
clarify certain provisions of the lease for a communications tower
at the Catawba Fire Station site. This action ratifies and
confirms the decisions made at that time.
BACKGROUND:
On October 28, 1997, the Board adopted Ordinance No. 102897-6
which approved and authorized the execution of a lease with Ohio
State Cellular Phone Company, Inc ("OSC"). for a communications
antenna tower at the Catawba Fire Station. The execution of this
lease was delayed pending receipt of a deed from the Commonwealth
of Virginia for an additional 3.17 acres of real estate.
Upon the receipt of this deed dated February 11, 1998, and the
completion of the zoning approval process on March 24, 1998, this
lease was ready for execution.
OSC requested several modifications to this proposed lease,
namely, extension of the 15 -year term of the lease and an increase
in the lease area from 50 feet x 50 feet to 100 feet x 100 feet.
G:\ATTORNEY\PMM\OSCMODIF.RPT 1
x
—
SUMMARY OF INFORMATION:
After due deliberation the Board agreed to the following
modifications to the lease:
1) That the term of the lease shall remain unchanged: 15
years;
2) That the dimensions of the leasehold area shall be
increased to 100 feet x 100 feet;
3) That the lease payments shall increase to $500.00 per
month;
4) and, that the original lease payment of $325.00 per month
shall continue to be appropriated to the Catawba
Volunteer Fire Company for the support of its public
safety operations, and the remainder of the increased
lease payment shall be appropriated to the General Fund
to reimburse the County for its expenses expended in this
matter.
FISCAL IMPACTS:
Appropriation of $325.00 per month to the Catawba Volunteer
Fire Company, and appropriation of $175.00 per month to the General
Fund.
STAFF RECOMMENDATION:
It is recommended that the Board ratify and confirm its
decision of March 24, 1998, modifying the terms of the lease with
Ohio State Cellular Phone Company, Inc.
G:\ATTORNEY\PMM\OSCMODIF.RPT 2
Respectfully submitted,
Paul M. Mahoney
County Attorney
---------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x _
Denied () Johnson _ x
Received () McNamara — _ x
Referred () Minnix _ x
To () Nickens _ — x
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
G:\ATTORNEY\PMM\OSCMODIF.RPT 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1998
RESOLUTION 041498-9.f RESCINDING CERTAIN POLICIES
PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS
PERTAINING TO LIVESTOCK CLAIMS, AND TO PROVIDE FOR A
POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY
GOVERNMENT
WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a
Policy Manual to provide an organized, systematic approach to the handling of routine
matters by this government organization, and a dependable source of reference for all
County departments and the Board; and,
WHEREAS, this Policy Manual is based upon actions taken and measures adopted
by the various boards of supervisors of Roanoke County over the past 20 years; and,
WHEREAS, in reviewing these actions of the boards of supervisors of Roanoke
County over the past 20 years, certain actions should be repealed, rescinded, modified or
amended; and,
WHEREAS, this Resolution addresses those actions pertaining Livestock Claims.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That there is hereby established a Policy Manual for Roanoke County
government.
2. That Resolution 2276 adopted April 10, 1979; Resolution 2855 adopted May
12, 1981; Resolution 83-67 adopted April 12, 1983, which resolutions comprise the
"Livestock Claims" section of the Policy Manual, be, and hereby are, rescinded.
1
3. That this Resolution shall take effect immediately upon its adoption.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisors McNamara, Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Mary Hicks, Executive Secretary
E
A -041498-9.g
ACTION NO.
ITEM NUMBER :r- 9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 14, 1998
AGENDA ITEM: Proclamation declaring the week of April 19-25, 1998 as
Professional Secretaries Week
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The attached proclamation recognizes professional secretaries throughout the Roanoke
Valley. It will be presented by Board Chairman Bob Johnson at the 1998 Virginia Division
Professional Development Seminar at the Clarion Inn on Tuesday, April 21, 1998.
Several Roanoke County employees are involved in planning and preparation of the event.
They include Melinda Rector, Information; Wanda Riley, County Attorney's Office; Susie
Owen, Economic Development; and Deborah Charles, Roanoke Valley Resource
Authority. All have fulfilled the requirements to be designated as a Certified Professional
Secretary.
STAFF RECOMMENDATION
It is recommended that the attached proclamation be adopted by the Board of Supervisors
and presented at the Professional Development Seminar.
Respectfully Submitted by:
Mary H. Allen, CMC
Clerk to the Board
ACTION
Approved by:
�4 W-9
Elmer C. Hodge
County Administrator
VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Harrison — x
Denied () Johnson _ x
Received () McNamara _ _ x
Referred () Minnix _ x
To () Nickens — _ x
cc: File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 14, 1998
PROCLAMATION DECLARING THE WEEK OF APRIL 19-25,1998 AS
PROFESSIONAL SECRETARIES WEEK
WHEREAS, administrative professionals play a vital role in the smooth functioning
of businesses and organizations through effective handling of reports, scheduling,
presentations, and other administrative duties, and
WHEREAS, administrative professionals represent the largest segment of the office
workforce, and continue to improve their skills to meet the changing needs of business as
we approach the millennium, and
WHEREAS, the Roanoke Chapter of Professional Secretaries International® -The
Association for Office ProfessionalsTm has approximately 69 members and is an active
chapter of the Virginia Division; and
WHEREAS, the Roanoke Chapter is co -hosting the 1998 Virginia Division
Professional Development Seminar at the Clarion Inn in Roanoke and hosted the 1994
Southeast District Conference at the Homestead Resort with over 600 attendees and
WHEREAS, the Roanoke Chapter members have given of their time and talent to
the community by dressing dolls and bears and stuffing stockings for the Salvation Army
during the holiday season, participating in the Adopt -A -Highway program, and volunteering
at community events such as Festival in the Park and various sporting events.
NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia,
1
do hereby proclaim the week of April 19-25,1998 as PROFESSIONAL SECRETARIES
WEEK and call on businesses and organizations throughout our community to recognize
these outstanding professionals for their contributions, and to support their continued
professional growth.
N
A -041498-9.h
ACTION ##
ITEM NUMBER -r`
MEETING DATE: April 14, 1998
Request from Schools to accept and appropriate additional funds received from the Dual
AGENDA ITEM: Enrollment Program
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Roanoke County Schools and Virginia Western Community College have an agreement
whereby the college provides college level courses in English, US History, and certain
vocational subjects. These courses are taught by Roanoke County teachers who meet the
college's criteria for adjunct professors. Monies that have been collected exceed the expenses;
therefore, there is a request for these additional funds to be appropriated for inservice and
materials that will be used in the program.
SUMMARY OF INFORMATION:
Roanoke County Schools collected $15,210.00 tuition from 338 students. VWCC will reimburse
Roanoke County Schools $38,214.41 for services rendered (teachers, administrating expenses,
rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $49,629.10 for
tuition and technology fees and college service fees. The difference between what was
collected and what was spent is $3,795.31.
FISCAL IMPACT:
Roanoke County Schools requests that $3,795.31 be appropriated to the instructional program
for use in the dual enrollment program.
STAFF RECOMMENDATION:
Staff recommends approval of the request
S4 A
- 1��avw- � - lort�� �- Lorraine S. Lange 0 Elmer C. ge
Association Director of Instruction County Administrator
Approved (x )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Lorraine S. Lange, Associate Director of Instruction
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk to School Board
VOTE
No Yes Absent
Harrison _ x _
Johnson _ x
McNamara _ _ x
Minnix _ x
Nickens _ _ x
MEETING DATE:
AGENDA ITEM:
A -041498-9.i
ACTION #
ITEM NUMBER
April 14, 1998
— / ()
Resolution Requesting an Appropriation of Technology Grant Funds
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Roanoke Valley Regional Board received notification from the
State Department of Education concerning its eligibility to
receive technology grants in FY 1997 and FY 1998.
SUMMARY OF INFORMATION: The grant award for FY 1997 was $26,300. This grant
was used to purchase computers, printers and
communication devices for regional students. The
grant award for FY 1998 is $25,000 and will be used in
the same manner. The Regional Board met on March 16,
1998 and adopted a resolution. The school board met
on March 26, 1998 and also adopted a similar
resolution.
FISCAL IMPACT:
None, no local matching required
STAFF RECOMMENDATION: Staff recommends adoption of the enclosed resolution
accepting the technology awards and appropriation of
same.
l %�
f ,
II :Lt���6CU41-11
Dr. Carol Whitaker Elmer C. Hod
Director of Special Education County Administrator
and Pupil Personnel Services
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x ) Motion by: Bob L. Johnson to approve Harrison _ x _
Denied ( ) Johnson _ x
Received ( ) McNamara _ _ x
Referred ( ) Minnix _ x
To ( ) Nickens _ _ x
cc: File
Carol Whitaker, Director of Special Education and Pupil Personnel Services
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk to School Board
RESOLUTION OF THE ROANOKE VALLEY REGIONAL BOARD DECLARING ITS
INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE GRANTS
MADE BY THE COMMONWEALTH OF VIRGINIA FOR CERTAIN EXPENDITURES TO BE
MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION AND EQUIPPING
OF CERTAIN OF CERTAIN CAPITAL IMPROVEMENTS
WHEREAS, the Roanoke Valley Regional Board (the "Board") is a political subdivision
organized and existing under the laws of the State of Virginia; and
WHEREAS, the Board will pay, after the date hereof, certain expenditures (the
"Expenditures") in connection with the acquisition, construction and/or equipping of classroom
computers and networking "the "Project"), as more fully described in Appendix A attached hereto;
and
WHEREAS, the Board has determined that the money to be advanced on and after the date
hereof to pay the Expenditures are available only for a temporary period and it is necessary to
reimburse the Division for the Expenditures from the proceeds of one or more grants to be made by
the Commonwealth of Virginia (the "Grants") from proceeds of its tax exempt equipment notes (the
"Notes");
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS:
Section 1. The Board hereby declares the Board's intent to reimburse the Board with the
proceeds of the Grants for the Expenditures with respect to the Project made
on and after March 16, 1998. The Board reasonably expects on the date
hereof that it will reimburse the Expenditures with the proceeds of the Grants.
Section 2. Each Expenditure will be of a type properly chargeable to capital account
under general federal income tax principles (determined in each case as of the
date of the Expenditure).
Section 3. The maximum cost of the Project is expected to be $25,000/
Section 4. The Board will make a reimbursement allocation, which is a written
allocation by the Board that evidences the Board's use of proceeds of the
Grants to reimburse an Expenditure, no later than 18 months after the later of
the date on which Expenditure is paid or the Project is placed in service or
abandoned, but in no event more than three years after the date on which the
Expenditure is paid. The Division recognizes that exceptions are available
for certain "preliminary expenditures," costs of issuance, certain de minimis
amounts, expenditures by "small issuers" (based on the year of issuance and
not the year of expenditure) and expenditures for construction projects of at
least 5 years.
Section 5. This resolution shall take effect immediately upon its passage.
Passed and adopted this 26th day of March, 1998
Adopted on motion of Mr. Canada and duly seconded and on the following vote:
AYES: Jerry L. Canada, Thomas A. Leggette, Michael W. Stovall, Marion G. Roark
and William A. Irvin, III.
NAYS: None
ABSENT: None
TESTE:
Z,42n"�Q'Clerk