HomeMy WebLinkAbout6/9/1998 - Adopted Board RecordsA-060998-1
Action No,
Item Number E "
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 9,1998
AGENDA ITEM: Request to appropriate donation in the amount of $10,000 from
Lowes to the Kiwanis Club to assist with the renovation of Camp
Roanoke.
County Administrators Comments:
Summary of Information:
The Kiwanis Club of Roanoke has adopted the renovation of the Lodge building at
Camp Roanoke as a community service project for their club. This renovation is
estimated to cost in excess of $12,000. Several Kiwanis members approached Lowes,
Inc. to solicit contributions to support this project which resulted in a donation of
$10,000 towards the Kawanis project. Roanoke County has received these funds
which need to be appropriated to the Kiwanis Club so they can proceed with the
renovation.
Fiscal Impact:
None. this is a pass through to the Kiwanis Club.
Staff Recommendation:
Staff recommends appropriating $10,000 to the Kiwanis Club with the understanding
that the entire amount will be spent at Camp Roanoke on the renovation of the Lodge
or other facilities at the Camp.
Submitted by:
hl�_i/kg/&
Pete Haislip, Director
Parks and Recreation
Approved by:
Elmer Hodge
County Administrator
----------------------------------------------------------------------------------
ACTION
No
VOTE
Yes Abs
Approved
(x) Motion by: Fenton F. Harrison to
Harrison —
xx
() a rove donation to Kiwanis
Johnson —
Denied
McNamara —
x —
Received
()
Minnix —
x —
Referred
()
Nickens —
x
To
( )
cc: File
Pete Haislip, Director, Parks & Recreation
Diane D. Hyatt, Director, Finance
A-060998-2
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 9, 1998
AGENDA ITEM: Request for an Additional Appropriation for
the Remediation of the Cave Spring Fire
Station Underground Storage Tank Site
COUNTY ADMINISTRATOR'S COMMENTS: //i
�r9 ,
BACKGROUND: The Department of General Services has been
coordinating the removal of underground storage tanks on county
properties. $221,356.13 was previously appropriated for the
removal of tanks at county sites. We were unable to predict the
cost of any remedial action that might be required from tanks which
had leaked product into the soil or which may have ruptured during
removal. Once work starts on a particular site, you must continue
with the remediation of that site under the guidelines established
by the Virginia Department of Environmental Quality (VDEQ) using
contractors who are qualified and licensed to handle environmental
monitoring and clean-up of such sites. To date, tank closure
(removal of the old tank, site remediation if required, and
installation of newer, smaller, above ground tanks) has been
completed and approved at the Catawba Fire Station, Hollins Public
Safety Building, Mason's Cove Pubic Safety Building, Mt. Pleasant
Public Safety Building, Ft. Lewis Public Safety Building,
Clearbrook Public Safety Building, Bent Mountain Public Safety
Building, the Roanoke County -Salem Jail, and Kessler Mill Public
Service Center. A total of 15 tanks have been removed, 14 above
ground tanks have been installed, and these sites have been closed.
The Cave Spring Fire Station site had petroleum concentrations that
required a site characterization report and remediation plan. On-
site testing and tests of waterwells down grade from the station
indicated that the petroleum products had not migrated far away
from the tank pit. The proposed VDEQ remediation plan calls for
the over -excavation of the tank site. This excavation will be
approximately 500 tons of impacted soil that will be transported by
an authorized hauler to a certified disposal facility. The site
will then be backfilled with low permeability material to inhibit
the vertical migration of surface water, which would tend to cause
the horizontal migration of any remaining petroleum product. Due
to the large size and proximity of the excavation, steel sheet pile
shoring has been included in the proposal pricing.
FISCAL IMPACT•
The proposed contract change order to implement the VDEQ
Remediation Plan is $40,000.00. on-site testing will be performed
when the excavation reaches the planned dimensions. Should the
test results indicate petroleum concentrations that exceed
permissible limits, additional remediation and funding may be
required.
STAFF RECOMMENDATION:
Staff recommends appropriating $40,000.00 from the unappropriated
fund balance.
Re,.9pectfully
s mitted,
Approved by,
William J. Rand, III
Elmer C. Hodge
County Administrator
Director of
r_.
General SePrvices
-------------------------------------------ACTIO
------------------
N
VOTE
No
Yes Abs
Approved (x )
Motion by: H. Odell Minnix to
Harrison —
x —
Denied ( )
appropriate $40 000 from unappro- Johnson
x —
Received ( )
priated balance amended by Harry
McNamara —
x —
Referred ( )
C. Nickens that funds will be
Minnix —
x
To ( )
reimbursed by dept rollovers after
Nickens —
x —
7/1/98
cc: File
William J. Rand, III, Director, General Services
Diane D. Hyatt, Director, Finance
W. Brent Robertson, Budget Manager
Richard Burch, Chief, Fire & Rescue
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N
5320 Peters Creek Road, Suite D, Roanoke, Virginia 24019:
May 29, 1998
Mr. John F. Patten
County of Roanoke
1216 Kessler Mill Road
Salem, Virginia 24153
Subject: Phase II Initial Abatement Measures
Soil Excavation and Disposal
Proposal for Contract Change Order
CP96-39
Cave Spring Fire and Rescue Station
Cave Spring, Roanoke County, Virginia
Dear Mr. Patten:
W
Telephone:
Pursuant to the request of the County of Roanoke, and the Virginia Department of Environmental 5 { t, 5 6 3.4 t 9 3
Quality (VDEQ) correspondence to the County of Roanoke dated May 11, 1998 (attached), the
following is a Proposal/ Change Order Request for Phase II Initial Abatement Measures at the above F a c s i m i I e
referenced facility. The VDEQ correspondence, based on the technical review of the Site
Characterization Report (SCR) prepared by Earth Tech (dated March 6, 1998), approved excavation 540-z;63-4 t 9
of contaminated soil in the vicinity of the former underground storage tanks (USTs) as a remedial
action at the Cave Spring Fire and Rescue Station. A soil remediation end-point of 230 mg/kg TPH
(refer to the Earth Tech SCR), approved by the VDEQ, is the excavation goal.
Soil Excavation and Removal Scope
A volume of approximately 350 cubic yards (500 tons) has been calculated for the soil volume in the former
UST pit. A trackhoe is proposed to excavate the soil. It is proposed to excavate impacted soil to a depth of
approximately 12 to 15 feet BG, based on the site characterization and UST closure data. Because of the
proximity of the former UST pit to the Fire and Rescue Station foundation, sheeting and shoring has been
included in this proposal. Earth Tech will attempt to segregate the clean fill material, to the extent
practicable, which was emplaced in the top portion of the former UST pit during UST closure activities.
However, because of site size constraints, access issues, and potential time/cost considerations, it may be
necessary and/or more cost effective to excavate and haul all soil as impacted. The estimate of 500 tons is
for the entire UST pit volume.
The impacted soil will be transported by an authorized hauler to a certified/regulated disposal facility for
petroleum impacted material. Backfilling of the excavation will be accomplished with clay, or predominantly
clay (low permeability) material from off-site which would compact easily. The clay will be placed in lifts, and
compacted. The use of clay material will inhibit vertical migration of surface water, which will further reduce
potential migration of the existing dissolved hydrocarbons in the vicinity of the former UST pit area, or
potential mobilization of any remaining residual phase hydrocarbons. The top portion will be completed with
crusher run stone as a base for future blacktop surfacing.
Page 1 of 3
E A R T H @ T E C H
AVICO INTERNATIONAL LTD. COMPANY
AnN
Page 2 of 3
Mr. John Patten
May 29, 1998
During excavation activities, soil will be scanned with a photoionization detector (PID) to determine the actual
extent of removal necessary. Following removal of impacted soil to the degree feasible (based on
occurrence, and slope and foundation stability considerations), post -excavation samples will be collected
from the pit bottom and sidewalls to confirm final pit conditions. This proposal includes four pit bottom
samples, and four sidewall samples. The samples will be analyzed for total petroleum hydrocarbons -
gasoline and diesel range organics (TPH-GRO/DRO) and BTEX (benzene, toluene, ethylbenzene, and
xylenes).
The impacted soil will be accepted by the disposal facility using existing analytical data. Therefore, soil
disposal characterization samples are not required. This proposal assumes that excavation and backfilling
will be completed in approximately five working days, upon commencing on-site activities.
Prior to scheduling site activities, Earth Tech will submit a VDEQ Activity Authorization Form to the VDEQ-
Roanoke office for approval. This is necessary for potential reimbursement from the Virginia Petroleum
Storage Tank Fund (VPSTF). Following removal of soil, and collection of post -excavation samples, a Phase
II Initial Abatement Measures Report detailing site remedial activities will be provided to the VDEQ. This
report will include all sample results, PID data, soil disposal manifests, and a summary of all activities.
Cost Estimate
This project will be conducted on lump sum basis in accordance with the referenced scope of services. The
estimated cost of the project as proposed above is $ 40,000.00. As discussed with the County of Roanoke,
in the event that less than 500 tons of impacted soil is excavated/disposed, the County will be credited for the
reduction in disposal and associated backfill costs. Similarly, in the event that the site does not require
sheeting and shoring, the County will be credited for these costs.
This proposal does not include paving costs. Those costs are associated with the original UST upgrade
contract.
Because of the proximity of the generator to the former UST pit area, there exists the potential for sidewall
collapse in the vicinity of the generator and pad. Hence, the generator must be temporarily disconnected and
relocated. As previously discussed with the County, temporary disconnection and relocation of the
emergency generator will be handled by the County of Roanoke.
It should be noted, however, that in the event the soil disposal total exceeds 500 tons, a change order for
additional excavation and backfill costs will be requested.
Schedule
Upon receipt of a written "Notice to Proceed" from the County of Roanoke, Earth Tech will commence
scheduling site activities. The actual schedule will be dependent on weather conditions, staff availability, and
disposal contractor availability.
E A R TH @T E C H
A tgCU INTERNATIONAL LTD- COMPANY
—
Page 3 of 3
Mr. John Patten
May 29, 1998
if you should have any questions, or require additional information, please feel free to contact me in Roanoke
at 563-4193, or voice mail (800) 462-4046, Box #15077. Our Roanoke fax number is 563-4196.
Sincerely,
Earth Tech, Inc.
Eric M. Jensen
Project Manager/Geologist
Attachments
c:/emj/cavespr/soilpro.doc
E A R T H @ T E C H
A tgCO INTERNATIONAL LTD. COMPANY
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 9, 1998
ORDINANCE 060998-3 ENACTING SEC. 13-13.1 AUTHORIZED
DISPOSAL OF TRASH: UNLAWFUL SCAVENGING OR HANDLING
OF TRASH
WHEREAS, Section 15.2-901 of the Code of Virginia, 1950, as amended,
empowers localities by ordinance to authorize the proper disposal of trash, garbage,
refuse, litter and other debris and to restrict unauthorized disposal; and
WHEREAS, concerns have been raised by residents of the County as to
unauthorized access to the trash disposed of in containers provided by the County or in
privately owned containers contrary to the reasonable privacy expectations of these
residents and contrary to the public's interest in protection of personally identifiable
information concerning these residents; and
WHEREAS, the unauthorized access to trash placed in containers for collection by
County vehicles creates the potential for both economic damage to businesses located in
the County and loss of privacy rights to residents of the County; and
WHEREAS, the first reading of this ordinance was held on May 12, 1998; and the
second reading will be held on June 9, 1998.
BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia,
as follows:
1. That Section 13-13.1, Authorized disposal of trash; unlawful scavenging or
handling of trash of Chapter 13, Offenses - Miscellaneous of the Roanoke County Code
be enacted as follows:
Sec. 13-13.1 Authorized disposal of trash; unlawful scavenging or handling of
trash.
(a) For the purposes of this section, the following words and phrases shall have
the meanings respectively ascribed to them by this subsection:
(1) Commercial waste: All solid waste generated by establishments engaged
in business operations other than manufacturing. [See Sec. 20-1.]
(2) Scavenge: To handle, separate, rummage through, take from or otherwise
remove goods, articles, identifiable information or any other item of tangible
property.
(3) Trash: Personal property, business or personal records, household or
personal refuse, commercial waste, rubbish, garbage, litter, solid waste or
debris, placed in bags or receptacles for disposal, excluding yard waste,
wood or brush collection.
(b) All trash shall be disposed of in automated container receptacles provided
by the County in accordance with Sec. 20-24 of this code or in privately owned
receptacles, bags or boxes.
(c) It shall be unlawful for any person to scavenge in the trash of another, and
no person, other than County employees acting within the scope of their
employment, shall handle the contents of any receptacle containing trash which has
been put therein for removal by the County.
(d) No person, other than County employees, may place trash in County
collection vehicles, excepting a "free loader" as defined by Sec. 20-1.
2. That this ordinance shall be in full force and effect from its passage.
2
On motion of Supervisor Nickens to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
3
cc: File
Joseph Obenshain, Senior Assistant County Attorney
Circuit Court
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
R. Wayne Compton, Commissioner of Revenue
Alfred C. Anderson, Treasurer
Skip Burkart, Commonwealth Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Paul M. Mahoney, County Attorney
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
Richard E. Burch, Jr., Chief, Fire & Rescue
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Gary Robertson, Director, Utility
Michael Lazzuri, Court Services
William J. Rand, III, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
Elaine Carver, Director, Procurement
John W. Birckhead, Director, Real Estate Assessment
N
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, June 9, 1998
ORDINANCE 060998-4 APPROPRIATING FUNDS FOR THE 1998-99 FISCAL
YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was
held on April 22, 1997, concerning the adoption of the annual budget for Roanoke County
for fiscal year 1997-98; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said
budget on May 13, 1997, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 13,
1997, and the second reading of this ordinance was held on May 27, 1997, pursuant to the
provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds for
the period beginning July 1, 1997, and ending June 30, 1998, for the functions and
purposes indicated:
1
County of Roanoke
Proposed FY 1998-99 Budget
June 9, 1998
Revenues:
$ 87,233,241
General Fund:
$ 103,087,232
General Government
442,655
Youth Haven II
1,707,917
Comprehensive Services
$ 93,515,463
Law Library
41,980
Recreation Fee Class
719,629
Internal Services
1,912,829
Garage II
G
1,055,037
Total General Fund
$ 108,967,279
Debt Service Fund $ 9,873,222
Capital Projects Fund $ 3,209,130
Beginning Balance 505,000
3,714,130
Internal Service Fund - Risk Management $ 892,468
Water Fund $ 11,339,528
Beginning Balance 214,260
11,553,788
Sewer Fund $ 6,572,913
School Funds:
$ 87,233,241
Operating
3,293,000
Cafeteria
2,137,547
Grant
Textbook
851,675
Total School Fund
$ 93,515,463
Total All Funds
$ 235,089,263
06/11/98 10:46 AM m:\finance\budget\book-wk\APPROP99.WK4
County of Roanoke
Proposed FY 1998-99 Budget
June 9, 1998
Expenditures:
General Government:
General Administration
Board of Supervisors
$
253,575
County Administrator
196,538
Community Relations
150,987
Asst. Co. Administrators
243,827
Human Resources
388,821
County Attorney
335,989
Economic Development
637,627
Total General Administration
$
2,207,364
Constitutional Officers
Treasurer
$
573,344
Commonwealth Attorney
527,750
Victim/Witness
30,941
Commissioner of the Revenue
591,508
Clerk of the Circuit Court
739,820
Sheriff s Office
1,167,909
Care & Confinement of Prisoners
3,017,688
Total Constitutional Officers
$
6,648,960
Judicial Administration
Circuit Court
$
132,268
General District Court
40,478
Magistrate
1,255
J & DR Court
10,429
Court Service Unit
332,385
Total Judicial Administration
$
516,815
Management Services
County Assessor
$
712,030
Financial Planning
714,653
Public Transportation
105,200
Management and Budget
128,776
Procurement Services
310,795
Total Management Services $ 1,971,454
06/11/98 10:46 AM m:\finance\budget\book-wk\APPROP99.WK4
County of Roanoke
Proposed FY 1998-99 Budget
June 9,1998
Public Safety
Police $ 6,049,087
Transportation Safety Commission 960
E911 Maintenance 635,388
Fire and Rescue 4,629,523
Total Public Safety $ 11,314,958
Community Services
General Services
$ 238,755
Solid Waste
3,087,301
Property Management
83,271
Engineering and Inspections
2,544,093
Building Maintenance
1,234,564
Planning and Zoning
575,687
Planning Commission
20,612
Total Community Services
$ 7,784,283
Human Services
Grounds Maintenance
$ 1,376,236
Parks and Recreation
1,408,222
Public Health
420,333
Social Services Administration
2,546,536
Public Assistance
1,397,400
Institutional Care
28,596
Social Service Organizations
126,832
Contributions Human Service Organizations
95,910
Contributions Cultural Organizations
244,661
Library
1,716,979
VPI Extension
79,720
Elections
188,750
Total Human Services
$ 9,630,175
Non -Departmental
Employee Benefits $ 1,395,000
Miscellaneous 590,000
Internal Service Charges 1,629,612
Total Non -Departmental $ 3,614,612
06/11/98 10:46 AM m:\finance\budget\book-wk\APPROP99.WK4
County of Roanoke
Proposed FY 1998-99 Budget
June 9, 1998
Transfers to Other Funds
Transfer to Debt - General
$ 3,898,703
Transfer to Debt Service - School
2,711,525
Transfer to Capital
3,209,130
Transfer to Schools
46,325,723
Transfer to Schools - Dental Insurance
257,025
Transfer to Internal Services
892,468
Transfer to Comprehensive Services
789,000
Transfer to Youth Haven II
50,000
Transfer to Garage II
1,055,037
Total Transfers to Other Funds
$ 59,188,611
Unappropriated Balance
Board Contingency 210,000
Total General Government $ 103,087,232
Youth Haven II $ 442,655
Comprehensive Services $ 1,707,917
Law Library $ 41,980
Recreation Fee Class $ 719,629
Internal Services
Management Information Systems $ 1,338,878
Communications 573,951
Total Internal Services $ 1,912,829
Garage II $ 1,055,037
Total General Fund $ 108,967,279
06/11/98 10:46 AM m:\finance\budget\book-wk\APPROP99.WK4
County of Roanoke
Proposed FY 1998-99 Budget
June 9, 1998
Debt Service Fund $ 9,873,222
Capital Projects Fund $ 3,714,130
Internal Services Fund - Risk Management $ 892,468
Water Fund $ 11,413,942
Unappropriated Balance 139,846
11.553.788
Sewer Fund $ 5,809,636
Unappropriated Balance 763,277
6,572,913
School Funds:
Operating $ 87,233,241
Cafeteria 3,293,000
Grant 2,137,547
Text Book 851,675
Total School Funds $ 93,515,463
Total All Funds $ 235,089,263
In addition to the above revenues and expenditures, the following beginning balances will be
appropriated to the Unappropriated Balances of the respective funds:
General Fund
Capital Projects Fund
Water Fund
Sewer Fund
$ 7,000,000
175,000
2,464,564
4,551,502
The Capital Fund Revenue and Expenditure Budget includes a reallocation of funds from
the Capital Fund Unappropriated Fund Balance in the amounts listed for the following
prol ects:
Center for Research and Technology
Blue Ridge Parkway Interpretive Center
South County Park Development
North County Soccer Field
Police Firing Range
Courthouse Renovations
McDonald Farm
06/11/98 10:46 AM m:\finance\budget\book-wk\APPROP99.WK4
100,000
30,000
100,000
50,000
50,000
75,000
100,000
2. That the County Administrator may authorize or delegate the authorization of the
transfer of any unencumbered balance or portion thereof from one department to another
within a fund.
3. That all funded outstanding encumbrances, both operating and capital, at June
30, 1997, are reappropriated to the 1997-98 fiscal year to the same department and
account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project or until the
Board of Supervisors, by appropriate action, changes or eliminates the appropriation.
Upon completion of a capital project, staff is authorized to close out the project and
transfer to the funding source any remaining balances. This section applies to
appropriations for Capital Projects at June 30, 1997, and appropriations in the 1997-98
budget.
5. That all school fund appropriations remaining at the end of the 1996-97 fiscal
year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal
year 1997-98.
6. That all General Fund appropriations remaining unexpended at the end of the
1996-97 fiscal year not lapse but shall be reappropriated as follows:
a) 40% of these unexpended appropriations shall be transferred to the
unappropriated Capital Fund Balance;
b) 60% of these unexpended appropriations shall be re -appropriated to the same
department for expenditure in fiscal year 1997-98 as provided by Resolution
7
042396-5.
On motion of Supervisor Nickens to adopt the ordinance with elimination of funds
for Convention and Visitors Bureau and Regional Chamber of Commerce dues; funds to
be rolled over to Board Contingency Fund until after work session on funding for these
agencies; and carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
John M. Chambliss, Jr., Assistant Administrator
Don C. Myers, Assistant Administrator
Paul M. Mahoney, County Attorney
Joseph Sgroi, Director, Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 9, 1998
RESOLUTION 060998-5 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I, CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. that the certain section of the agenda of the Board of Supervisors for
June 9, 1998, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
Approval of Minutes for May 12, 1998
2. Confirmation of committee appointments to the Fifth Planning District
Commission, the Highway and Transportation Safety Commission, the
Parks and Recreation Advisory Commission and the Roanoke Valley
Detention Commission.
3. Ratification of appointment to the Community Policy and Management
Team (CPMT).
4. Request from Schools to accept $725,000 technology grant to purchase
computers, peripherals and networking for instructional use.
5. Request for adoption of a resolution approving the submission of a
Virginia Recreation Trails Grant application for Wolf Creek Greenway.
6. Authorization to proceed within budget with the construction of bunkrooms
and restrooms at Fort Lewis and Hollins Fire and Rescue Stations.
(William Rand, General Services Director)
2. That the Clerk to the Board is hereby authorized and directed where required
1
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution with Item 6
removed, and carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
On motion of Supervisor Harrison approve item 6 of the Consent Resolution, and
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Y>t �
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Dr. Jane James, Director of Technology
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
John M. Chambliss, Jr., Assistant Administrator
William J. Rand, III, Director, General Services
Richard Burch, Chief, Fire & Rescue
Elaine Carver, Director, Procurement
K
A -060998-5.a
ACTION NUMBER
ITEM NUMBER :: "`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 9, 1998
SUBJECT: Confirmation of appointments to the Fifth Planning District
Commission, the Highway and Transportation Safety Commission, the
Parks and Recreation Advisory Commission, and the Roanoke Valley
Detention Commission.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations have been made and should now be confirmed.
1. Fifth Planning District Commission
Supervisor Johnson nominated Supervisor Fenton Harrison and County Treasurer
Alfred C. Anderson to serve three year terms as elected representatives. Their
term will expire June 30, 2001.
2. Highway and Transportation Safety Commission
Supervisor Nickens nominated First Sgt. Frank. W. Duffy as State Police
Representation and John Blank, Training Lieutenant, Hollins Rescue Squad as
medical representation to four year terms. Their terms will expire June 30, 2002.
3. Parks and Recreation Advisory Commission
Supervisor Minnix nominated Jack W. Griffith to another three year term
representing the Cave Spring Magisterial District. Supervisor Johnson nominated
David A. Thompson to another three-year term representing the Hollins Magisterial
District. Their terms will expire June 30, 2001.
Supervisor Johnson also nominated Deborah George to fill the unexpired term of
Richard Cox, representing the Hollins Magisterial District. The unexpired term will
expire June 30, 2000.
4. Roanoke Vallev Detention Commission
John Chambliss was nominated to represent the County of Roanoke on the
Roanoke Valley Detention Commission. His appointment must be approved by the
Chief Judge of the Juvenile and Domestic Relations Court.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed by the Board of
Supervisors.
SUBMITTED BY:
"'-v- 0--e�
Mary H. Allen, CMC/AAE
Clerk to the Board
APPR ED BY:
Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L Johnson to approve Harrison _ x
Denied () Johnson — x —
Received () McNamara _ x
Referred () Minnix _ x
To () Nickens _ x
cc: File
Fifth Planning District Commission File
Highway and Transportation Safety Commission File
Parks & Recreation Commission File
Roanoke Valley Detention Commission File
A -060998-5.b
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 9, 1998
AGENDA ITEM: Appointment to the Community Policy and Management
Team (CPMT)
BOUNTY ADMINISTRATOR'S COMMENTS:
The Community Policy and Management Team (CPMT) is composed of
13 members including heads of several, representatives from direct
service providers, and parent advocates. The term of one of the
parent advocates, Rita Gliniecki, expires on June 30, 1998 and the
CPMT has voted to request the Board of Supervisors to re -appoint
her for another three year term as provided in our by-laws. Rita
has served our team well with her knowledge of the mental health
system and currently serves as the Chair.
The CPMT respectfully requests that you ratify her appointment
at your June 9, 1998 meeting.
FISCAL IMPACT•
None.
RECOMMENDATIONS:
Staff respectfully requests that Rita Gliniecki be re-
appointed to the CPMT for a three year term beginning July 1, 1998
and expiring June 30, 2001.
Respectfully submitted, Ajt6ppro
hn M. Chambliss Jr. Elmer C. Hodge
Assistant Administrator County Administrator
-------------------------------------------------
----------------------------- -------------------------------------------- ------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L Johnson to approve Harrison — x —
Denied () Johnson — x —
Received () McNamara _ x —
Referred () Minnix x
To () Nickens — x —
cc: File
John M. Chambliss, Jr., Assistant Administrator
Community Policy and Management Team File
ACTION A-060998-5. c
ITEM NUMBER
MEETING DATE: June 9, 1998
AGENDA ITEM: Request from Schools to appropriate $725,000
technology grant to purchase instructional
computers and peripherals.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The 1996 Virginia General Assembly approved funding to be
allocated by the Virginia Board of Education to each school division for
technology equipment. Roanoke County's portion of the grant is $725,000.
An appropriation to the Grant Fund in the amount of $725,000 is needed.
SUMMARY OF INFORMATION: The grant will be used to purchase networkable,
multimedia computers, peripherals and networking for instructional use in
schools.
FISCAL IMPACT: The required local match of $145,000 is included in the
media services budget for 1998-99.
STAFF RECOMMENDATION: Staff recommends appropriation of $725,000 to the
Grant Fund for the purchase of classroom computers, related peripherals and
networking.
��>_� iY'✓vim /J�'�
Dr. J ne James mer C. Hodge
Director of Technology County Administrator
— ------------- ACTION
VOTE
No Yes Abs
Approved (x ) Motion by: Bob L Johnson to approve Harrison _ x
Denied ( ) Johnson _ x
Received ( ) McNamara — x
Referred ( ) Minnix — x —
To ( ) Nickens — x _
cc: File
Dr. Jane James, Director of Technology
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 9, 1998
RESOLUTION 060998-5.d APPROVING THE SUBMISSION OF A VIRGINIA
RECREATION TRAILS FUND PROGRAM PROJECT APPLICATION
BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia:
WHEREAS, Roanoke County Parks and Recreation proposes to make
improvements to the Wolf Creek Greenway, and
WHEREAS, The Virginia Department of Conservation and Recreation offers funding
through the Virginia Recreational Trails Grant Fund, and
WHEREAS, the County of Roanoke is submitting a project application, and
WHEREAS, in accordance with Virginia Recreation Trails Fund application
procedures, it is necessary that a request of support, by resolution, be received from the
local government.
NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke,
Virginia, endorses and supports the application to fund improvements to the Wolf Creek
Greenway and Trail.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Pete Haislip, Director, Parks & Recreation
Virginia Department of Conservation and Recreation
A -060998-5.e
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 9,1998
AGENDA ITEM: Request for Authorization to Proceed with the
Construction of Bunkrooms and Restrooms
At Hollins and Fort Lewis Fire/Rescue
Stations.
COUNTY ADMINISTRAT/OR'S COMMENTS:
�C' C_rmm 2i+ sA aJO�ro v e.�
BACKGROUND:
The Hollins and Fort Lewis Fire/Rescue Stations are first and third
in the number of calls answered annually. Anticipating this
increased demand for the services provided by the personnel
assigned to these stations, the Fire and Rescue Department placed
the upgrading of the crew facilities bthe 5 .Board,to0in
the
capital construction funds were appropriatedY the
Fire and Rescue Department in the FY98 budget.
SUMMARY:
The architectural firm of Balzer and Associates was selected to
design the bunkroom additions. The process included input, review,
modification and acceptance by the volunteer companies involved,
Fire and Rescue staff personnel, and General Services construction
management personnel. Since the stations are identical, cost
savings were realized by requiring that the additions also be
identical.
The plans were reviewed and approved by all appropriate County
departments and advertised for bids in early February 1998 with
bids due on 6 March. The low bid received was above the budget
monies available. The plans were re-evaluated and the project was
re -bid on 14 April with a change that increased the construction
period by 50% to 180 days. Bids were received and opened on 28
April. The low bid was $354,000, which exceeded the funds
appropriated for the project.
At the May 12th board meeting, the supervisors directed staff to
negotiate with the contractors to bring the project cost within the
appropriated amount. Staff met with the low bidder and utilizing
"value engineering" techniques, negotiated changes. Examples of
the changes made include: substituting vinyl tile for carpet saving
construction cost and future maintenance costs, and the evaluation
and deletion of additional clothing storage lockers. The
engineered cost savings maintained all structural integrities and
still resulted in a $32,937 contract bid reduction. This places
oe
the project within budget.
STAFF RECOMMENDATION:
Staff recommends that authorization be granted to proceed with the
contract award and construction of this project on time and on
budget.
R lly sub _
William J. Rand, III
Director of General Services
Approved by,
Elmer C. Hod e
County Administrator
-------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Fenton F. Harrison to Harrison _ x
Denied () approve Johnson — x
Received () McNamara — x _
Referred () Minnix _ x
To () Nickens — x —
cc: File
William J. Rand, III, Director, General Services
Diane D. Hyatt, Director, Finance
Richard Burch, Chief, Fire & Rescue
Elaine Carver, Director, Procurement
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 9, 1998
RESOLUTION 060998-6 RECOMMENDING PROPOSALS FOR THE
VIRGINIA ASSOCIATION OF COUNTIES 1999 LEGISLATIVE PROGRAM,
AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY
CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of state-wide concern to be considered by the 1999 session of the
Virginia General Assembly; and
WHEREAS, the Board hereby recommends these issues to its state-wide
organization, the Virginia Association of Counties, for consideration in the adoption of its
legislative program; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the
Virginia Association of Counties for the 1999 session of the Virginia General Assembly.
NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiatives are submitted to the Virginia
Association of Counties for its legislative program for the 1999 session of the Virginia
General Assembly for its favorable consideration and adoption.
A. Education. Realizing that public education is the foundation of American
democracy and the cornerstone of our future economic well being, the County urges the
General Assembly to consider favorably the following actions.
1) The Constitution of the Commonwealth of Virginia should be amended
1
to provide that elected school boards may be granted the authority and responsibility for
taxation to support public education.
2) The General Assembly should enhance funding for public education,
including increasing the funds available to the Literary Fund for local school capital
construction or renovation projects. The General Assembly should increase funding for
capital construction and renovation projects based upon the locality's local effort in support
of these capital projects.
3) Local school divisions should be authorized to establish opening dates
for school.
4) Disparity funding should be based not only upon the number of
students eligible for free or reduced fee lunches, but also upon the locality's local tax effort
in support of education. Disparity funding should be based upon the composite index
(which measures a locality's relative fiscal ability to provide its share of the cost of a local
school system that meets the standards of quality) and the locality's local effort in support
of that school system.
B. Roanoke County supports legislation relieving local governments of the
responsibility of meeting recycling rates on all wastes collected by private haulers and
diverted from waste disposal facilities identified to receive such wastes as set out in the
local solid waste management plan. This legislation should also require that private
haulers diverting such wastes be held accountable and responsible to meeting the same
recycling rates and requirements as the local governments.
Section 10.1-1411 imposes a 25% recycling mandate on local governments. The
General Assembly has severely limited the ability of local governments to regulate the flow
of waste. This proposal would relieve local governments of the responsibility of meeting
this recycling mandate on all wastes collected by private haulers. It would also require that
private haulers be subject to the same recycling mandates as local governments.
C. Roanoke County supports additional new construction and maintenance
funding for the Virginia Department of Transportation for secondary and primary roads.
Additional funding for new construction projects will address critical transportation needs
of all local governments. Additional maintenance funding shall be used for an expanded
program to mow grass and weeds, and inspect and clean drainage pipes and culverts.
D. Roanoke County supports allowing the disposal of land clearing vegetative
debris (including tree stumps) in less expensive facilities in a manner not detrimental to
the environment. This would require groundwater and methane gas monitoring, financial
assurances from the owner/operator, and local governing body certification of compliance
with all local ordinances.
E. Roanoke County supports legislation amending Section 14.1-46.01:1 to
increase the salary supplement for the Chairman of the Board of Supervisors from $1,800
to $2,500 per year.
F. Roanoke County supports continued and increased funding for the
Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, the
Family Preservation Act, local police departments (HB 599 funding), and the Regional
Competitiveness Act.
G. Roanoke County vigorously opposes any attempt to restrict or eliminate local
C
sources of taxation, including personal property taxation and business and professional
occupational licensing, unless local governments are guaranteed the opportunity to
replace lost sources of local revenue with comparable, equivalent, independent sources
of revenue to allow localities to fulfill their public service obligations.
H. Roanoke County supports authority to impose an additional one-half percent
('/Z%) local option sales tax.
I. Roanoke County supports expanding local authority to create transportation
districts, to impose local option motor vehicle fuels taxes, and to expend these tax
proceeds for local transportation improvements.
J. Roanoke County supports legislation appropriating funds and directing the
State Compensation Board to modify staffing standards for local jails and court services
positions for Sheriffs offices.
K. Roanoke County supports amending Chapter 6. 1, "Virginia Tire Tax" of Title
58.1, "Taxation" (a) to increase the tire tax from $.50 to $1.25, and (b) to direct and
authorize the Department of Waste Management to utilize the increased Waste Tire Trust
Fund to remediate illegal or abandoned waste tire dumps.
L. Roanoke County supports increasing state aid for public libraries by $1.4
Million FY 2000; That the Commonwealth fully fund state aid by FY 2001; that sales tax
exemptions be provided for organizations that support public libraries; and that the
Commonwealth shall adopt and fund a statewide technology plan and Internet access for
public libraries. The objective of such a plan will be to provide public libraries with the
technological support for public, universal access to networked information.
rd
M. Spot Blight. Amend Sec. 36-49.1:1.17 to allow all counties to impose liens for
the recovery of the costs for spot blight removal in the manner currently allowed the urban
county executive form of government.
N. Amend sec. 56-414 to allow counties to regulate the sounding of train
whistles at railroad crossings.
0. Amend Sec. 15.2-901 (weeds and trash) and 15.2-904 (inoperable motor
vehicles) to allow enforcement through the use of civil penalties, as authorized for
violations of zoning ordinances under Sec. 15.2-2209, or for violations of erosion and
sediment control ordinances under Sec. 10.1-562.J.
That the Clerk to the Board of Supervisors is directed to send a certified copy of this
resolution to the Virginia Association of Counties.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: Supervisors McNamara, Nickens
A COPY TESTE:
7;;
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
James D. Campbell, Executive Director, VAC
61
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 9, 1998
ORDINANCE 060998-7 AMENDING AND REENACTING SECTION 5-21,
DEFINITIONS, SECTION 5-26.1 DANGEROUS DOGS; VICIOUS DOG;
PENALTIES; PROCEDURES, SECTION 5-26.2 LICENSURE OF DANGEROUS
DOG AND SECTION 5-44 TAX IMPOSED OF ARTICLE II. DOGS, CATS AND
OTHER ANIMALS OF CHAPTER 5 ANIMALS AND FOWLS OF THE ROANOKE
COUNTY CODE TO PROVIDE PROCEDURES FOR COMMUNITY SERVICE
OFFICERS TO DETERMINE A DOG TO BE A DANGEROUS DOG
WHEREAS, on July 27, 1993, the Roanoke County Board of Supervisors enacted
a Dangerous Dog ordinance for the county in accordance with the authority granted by
Section 3.1-796.93:1 of the Code of Virginia, 1950, as amended; and
WHEREAS, the 1997 session of the General Assembly of Virginia has amended §
3.1-796.93:1 to provide, among other changes, for procedures by which animal wardens
are authorized to undertake investigations and make determinations as to whether a dog
is a dangerous dog along with procedures for court review; and
WHEREAS, in the interest of public safety, convenience, and general welfare, the
Board of Supervisors desires to amend those portions of the Roanoke County Code which
established a dangerous dog ordinance in order to clarify the definition of dangerous dog
and the procedures by which a dog can be declared to be dangerous; and
WHEREAS, the first reading of this ordinance was held on June 9, 1998; and the
second reading and public hearing will be held on June 23, 1998.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that
Article II. DOGS, CATS AND OTHER ANIMALS of Chapter 5, ANIMALS AND FOWLS be
amended and reenacted as follows:
Sec. 5-21. Definitions.
For the purposes of this article, the following words and phrases shall have the
meaning ascribed to them by this section, unless otherwise indicated to the contrary:
........................................
H bred caner e In j
IS
P ........ ... ......
0
... . ..............
The court may, through its contempt power, compel
4
to be a dangerous dog shall, within ten (10) days of such finding, obtain a
dangerous dog license from the treasurer by paying the fee required by section 5-44
..................................
of this Code. The treasurer shall provide the ownerrtati with a uniformly designed
..................................
tag which identifies the dog as a dangerous dog. The owner di; r:: shall affix the tag
to the dog's collar and ensure that the dog wears collar and tag at all times. All licenses
issued pursuant to this section shall be renewed annually as required by section 5-4�
of this Code.
Sec. 5-44. Tax imposed.
(a) An annual license tax is hereby imposed on dogs or cats required to be licensed
under this division in the following amounts:
(6) Dangerous dog, as declared by any general district court or circuit court of this
commonwealth VY:b;a:cmmr�;rvlefficr..:rsr::;tc::selln;:::-,:.>.: av .
Fifty ($50.00) (in addition to the other applicable fees herein).
2. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Nickens to waive the first reading of the ordinance because
of emergency situation, hold second reading and to adopt the ordinance, and carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
�A' ' -2- - i
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
2
cc: File
Paul M. Mahoney, County Attorney
Circuit Court
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
R. Wayne Compton, Commissioner of Revenue
Alfred C. Anderson, Treasurer
Skip Burkart, Commonwealth Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Joseph Obenshain, Senior Assistant County Attorney
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
Richard E. Burch, Jr., Chief, Fire & Rescue
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering & Inspections
Terrance L. Harrington, Director, Planning & Zoning
Gary Robertson, Director, Utility
Michael Lazzuri, Court Services
William J. Rand, III, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
Elaine Carver, Director, Procurement
John W. Birckhead, Director, Real Estate Assessment
7