HomeMy WebLinkAbout7/14/1998 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 1998
RESOLUTION 071498-1 TO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION EXPRESSING THE SUPPORT OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY FOR PROPOSED ROAD
IMPROVEMENTS TO INTERSTATE 81 AND REQUESTING ROANOKE
COUNTY PARTICIPATION IN THE PLANNING AND DESIGN STAGES OF
THE PROJECT
WHEREAS, in 1996 the Virginia Department of Transportation (VDOT) began to
plan and design improvements to Interstate 81 (1-81), as a result of an increase in traffic
volume resulting in safety problems and traffic congestion; and,
WHEREAS, the proposed improvements will improve safety, enhance travel
opportunities and provide the potential for economic growth around the Roanoke Valley;
and
WHEREAS, the proposed improvements to 1-81 will result in impacts upon the
citizens of Roanoke County, and upon the provision of public services by County
government; and,
WHEREAS, the construction of proposed improvements to 1-81 will affect the
County's future budgets and fiscal resources.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board supports the project to improve traffic flow, increase capacity,
and interstate access via Interstate 81 within Roanoke County.
2. That VDOT assure County staff and citizens will participate in the early
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stages of the design and planning of the proposed improvements to 1-81 in order to keep
affected citizens and property owners informed of the status of this project, to minimize
impacts, and to permit planning and budgeting for these impacts on the County.
3. That VDOT and the County Staff work together to address the fiscal impacts
on the County tax base, budget and financial resources, especially with respect to utility
crossings and storm water management facilities, frontage and access roads (and in
particular access to the Roanoke County Center for Research and Technology),
emergency services response during construction, and the location and costs for noise
control/sound barrier measures.
4. That County staff and citizens be allowed to participate in the early planning
and design stages of this project to address the following issues: the basic widening
approach to be utilized (inside vs. outside), development and growth, frontage roads, utility
crossings, interchanges, public safety during construction, tourist re-routing, storm water
management facilities, sound barriers, zoning and local land use.
5. That the Clerk to the Board of Supervisors is directed to mail a certified copy of
this Resolution to VDOT Salem District Administrator, Commonwealth Transportation
Board members, Roanoke City, Salem, Botetourt, Montgomery, Governor, and local
legislators.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
r.
A COPY TESTE:
Mary H. Affen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Gardner W. Smith, Deputy Assistant for Citizen Services
Fred Altizer, VDOT Salem District Administrator
Arnold Covey, Director, Community Development
Commonwealth Transportation Board members
Mary F. Parker, Clerk, Roanoke City Council
Forest Jones, Clerk, Salem City Council
Gerald S. Burgess, Botetourt County Administrator
Jeffrey D. Johnson, Montgomery County Administrator
The Honorable James S. Gilmore, III
The Honorable John S. Edwards
The Honorable Malfourd W. Trumbo
The Honorable H. Morgan Griffith
The Honorable Clifton Woodrum
The Honorable C. Richard Cranwell
The Honorable A. Victor Thomas
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A-071498-2
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 14, 1998
AGENDA ITEM: Appropriation of surplus state revenues to cover Jail operations due to
inmate population for FY 1997-98.
COUNTY ADMINISTRATOR'S COMMENTS:
e- S e -B r e l .n 6" r S e ~
SUMMARY OFF INFORMATION: During FY 1997-98, as in previous years, the inmate
population at the Roanoke County Jail has remained above capacity. As a result, operational
costs such as food, utilities, medical costs, etc. continue to consume a substantial portion of the
Jail's budget. In addition, the Compensation Board reduced funding for two positions in FY97-
98 that resulted in added overtime and part-time expenditures to maintain adequate staffing in
the courts and jail facility. After reviewing the Sheriffs year-to-date expenditures, a year-end
deficit of $65,000 is projected as follows:
Administration $(34,000)
Civil 56,000
Care and Confinement (87,000)
Total $(65,000)
Roanoke County is reimbursed by the state for salaries, mileage, office expenses, and for
housing state prisoners. The reimbursement for state responsible inmates varies between a
rate of $6 and $8/day. Federal prisoners are reimbursed at $40/day; however, during FY97-98
the Roanoke County Jail ceased housing federal prisoners.
State reimbursement for commonwealth responsible prisoners is subject to state prisoner
population, general assembly appropriations, and political factors, variables difficult to consider
in revenue projections. Given this fact, revenues for these items are estimated conservatively
with the intention of seeking additional appropriations from the Board of Supervisors if the
inmate population increased expenses and the related reimbursements. -
Based on the conservative revenue estimates versus the actual revenues received from the
state for the Sheriffs Department for FY97-98, revenues in excess of budget for these
categories should total approximately $170,000.
TS AFF RECOMMENDATION: Staff recommends an appropriation adjustment to recognize an
additional $65,000 of revenue for housing state prisoners and increasing the Care and
Confinement budget within the Sheriffs department by $65,000 to cover increased operational
costs of the jail caused by increased inmate population and staffing requirements.
Respectfully submitted,
W. Brent Robertson
Budget Manager
Approved by,
! le
Elmer C. Hodge
County Administrator
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ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens motion to Harrison _ x
Denied () approve ove appropriation with any remain- Johnson _ x
Received () ing funds at year end used to fund McNamara _ x _
Referred () emergency positions approved on June Minnix _ x _
To () 23 1998 Nickens _ x —
cc: File
W. Brent Robertson, Budget Manager
Gerald S. Holt, Sheriff
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON JULY 14, 1998
RESOLUTION 071498-3 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the executive meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the executive meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
xxe"J'- vi -
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Executive Session
A-071498-4
Item No. j5�' 3
AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA
BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ROANOKE COUNTY, VIRGINIA
MEETING DATE: July 14, 1998
AGENDA ITEM: Bid Protest: Quint Fire Engine
M & W Fire Apparatus, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
I believe that this bid protest should be denied. The process for researching and purchasing this
vehicle took over a year, and involved a cross section of staff and volunteers from Fire and Rescue.
The vehicle which was chosen met the specifications more closely, has a shorter delivery time, and
is being produced by a company with more experience. The people who chose the Quint are the
people who will be using it, and the process was handled properly. There are some perception
problems which are addressed below, and I believe that everyone involved has learned from this
experience. We have met with M& W, and staff continues to support the process which took place
and the award to Pierce Manufacturing. I support that award, also, and ask that you do the same.
EXECUTIVE SUMMARY:
This bid protest is made by M & W Fire Apparatus Inc., pursuant to Section 17-129 ("Protest of
award or decision to award") of the Roanoke County Code, challenging award 4CP97-49, a Quint
Fire Engine, to Pierce Manufacturing, c/o Singer Associates Fire Equipment.
Douglas Widner, President of M & W Fire Apparatus and Barry Mays are expected to be present at
the Board meeting to present their protest. Richard Singer, representing Pierce, will also be present
to answer any technical questions.
BACKGROUND: For the past year, the Roanoke County Fire and Rescue Department has been
researching fire apparatus to prepare to purchase a replacement vehicle to be stationed at the Hollins
Fire and Rescue Station. Once a new vehicle is purchase for Hollins, the existing ladder truck will
be rotated to Ft. Lewis which does not have one. The Fire and Rescue Department uses an
Apparatus Specification Team to work through these purchases and to make recommendations to the
Chief. The Specification Team ("Team") has a subcommittee, the Apparatus Specification and
Standardization Committee ("Committee"), which is responsible for working with the Procurement
Department, reviewing the proposals from suppliers and making the recommendation to the full team
to be passed to the Chief. The Committee is composed of two volunteer firefighters, two career
firefighters, a battalion chief, and two members of the company which will be using the new vehicles,
in this case, Hollins. A representative from Procurement is also present. The battalion chief votes
only in case of a tie, and the Procurement representative has no vote.
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The Team, working with Procurement, drafted specifications for a Quint fire engine. These
specifications were written based on information received from a variety of localities, both in and out
of state. The specs were reviewed and changed to meet Roanoke County requirements, and on April
14, 1998, Procurement Services issued a Request for Proposals (RFP) for a Quint fire engine. Due
to the terrain of Roanoke County, and some of the areas the vehicle would be expected to service,
such as the Shenandoah Homes Retirement Community, the Committee was interested in an option
which would provide additional maneuverability. Because cost of this alternative might have been
prohibitive, the Committee asked that this be included as an option on the RFP.
On April 21, the County held a pre -proposal conference with interested suppliers. Pre -proposal
conferences are intended to provide an opportunity to express any concerns over the specifications,
and some changes to the RFP were made based on comments received at that time. On April 25, an
addendum was issued to address the concerns expressed at the conference.
Additionally, some of the suppliers arranged for demonstrations of their vehicles at various times
during the spring months, even before the RFP was complete. Pierce, M&W and Equipment One all
demonstrated equipment at the Hollins Fire Station, although M&W did not have a Quint to exhibit,
and brought a demonstrator vehicle.
On June 1, the Committee, along with the Chairman of the Specification Team, interviewed the
representatives from the top two companies, M&W Fire Apparatus (M&W), and Pierce
Manufacturing/Singer Associates Fire Equipment (Pierce). This interview allowed both sides to clear
up any issues and answer any questions about the proposal.
After discussion and review of the information, on June 9, the Committee made a decision on the
equipment purchase. The Committee did not have information on the pricing when making its initial
decision, and only looked at cost after ranking the two vehicles. The cost of the Pierce vehicle,
without the option, was $504,729, and the M&W vehicle was $507,856. With the option, the Pierce
vehicle increased $27,585 while the M&W vehicle increased $2,921. Additionally, as part of the
proposal, Pierce has offered a prompt payment discount which will amount to an additional $10,000
savings.
On June 10, Battalion Chief Steve Poff, who served as the facilitator for the Committee, forwarded
the Committee's recommendation to Chief Burch. The Committee recommended the Pierce
Manufacturing Quint, noting that it met the specifications for the basic vehicle best, its cost for the
basic vehicle was lower, and its proposal for the optional all wheel steer met the requirements better
than the competing vehicle. The final decision on this purchase was made by Chief Burch, and he
supported the Committee's recommendations. The paperwork was received in Procurement on June
25 and on June 26, suppliers were notified of the award to Pierce.
SUMMARY OF INFORMATION: M&W filed a bid protest on June 30, a copy of which is
attached. County staff, including the fire chief, other fire personnel and representatives from
Procurement and the County Administrator's office, met with a representative from M&W to review
the issues and attempt to resolve the matter. After listening to the comments and questions, staff,
including Chief Burch, continued to support the award to Pierce Manufacturing Company. M&W's
2
assertions, and the County's response (in italics), are set out below:
o Pierce received preferential treatment by the evaluation committee.
The Committee consisted of a cross section of individuals, including career and volunteer
firefighters, and was assisted by a representative from the Procurement Department. They
reviewed the specifications, and set forth a number of criteria for choosing Pierce. A copy
of their recommendation is attached.
o Items listed in the bid document that were proprietary to Pierce.
The County used specifications from many localities in drafting the RFP, and made
substantial changes based on the proposed use of the equipment. The purpose of the pre -
proposal conference, however, is to ensure that vendors have the opportunity to bring
matters such as this to the attention of the Procurement Department. M&W attended that
conference, and did not indicate any problems with the proposal documents. Other changes
were made to the documents, based on comments from the vendors at the conference.
o The chairman of the review committee failed to review our proposal prior to the June 1
meeting with M&W.
This comment refers to Lynn Thomas, Chairman of the Team, who attended the June 1
meeting. He had not read the proposal, because he was not part of the Committee, and was
attending the meeting for informational purposes only.
o The technical contact person showed up at the demo, set up at County's request, 45 minutes
late, did a 360 walk around of (sic) demo unit, spoke to no sales person and left, all while
wearing a Pierce jacket. No questions were asked by him and no interest was shown in the
product being shown.
The demo at the Hollins Fire Station was held in the early spring on Battalion Chief Poff's
day off. Chief Poff was paged by fire personnel, and responded to Hollins to look at the
vehicle. He does not remember whether or not he was wearing a Pierce jacket, although he
owns one, which he purchased. The demo unit was not a Quint, and since the specifications
were not complete at that time, Chief Poff's interest was limited.
o Other department members present questioned why the demo was there, as they verbally
expressed they were buying a Pierce unit.
The County is unaware of these comments. They were not made by members of the
Committee making the choice and did not have any impact on the decision. Again, this event
took place before the specifications were even complete. If they were made, the remarks
were inappropriate, and fire and rescue staff will be cautioned about making comments such
as these in the future.
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o M&W meets 100% of the published specifications and based on the final tabulation of the
base bid and all options taken is the lowest bid.
M&W had more exceptions to the specifications in the RFP, including the warranty and
other equipment choices. The delivery time was longer, and the base proposal was higher.
When the options were included, M&W's proposal did not meet the specifications as well as
Pierce's, particularly with respect to the turning radius, which was considered very
important by the committee. (See attached comparisons)
o M&W has demonstrated that we are a qualified apparatus company, as we have helped keep
the County's existing units in service.
The County does not dispute this. M&W would not have been chosen as one of the top two
vendors if there was any doubt about the company's ability to provide the equipment.
However, M&W has built only two Quints, while Pierce Manufacturing has built several
hundred and has a more proven track record. Pierce builds Quints using many of its own
components, while M&W fabricates the vehicles with components from various
manufacturers. M&W was unable to provide a Quint at the demonstration, and did not even
have one to show until after the award was announced.
There are several other issues which may be brought to the Board's attention at the meeting:
o In mid-June, prior to the award, Virginia Fire News Magazine carried an announcement that
Singer Associates (Pierce) had received the award for the Quint from Roanoke County.
Singer Associates is responsible for placing this information in the magazine, and has
apologized. A copy of the letter from Singer Associates is attached.
o The RFP specified that the components of the vehicle have been in production for over five
years. Pierce specified a Dash 2000 chassis which has been in production only slightly over
a year, but is an upgrade of a chassis which has been in production for more than 10 years.
A copy of a letter with an explanation is attached.
o At the June 1 meeting, during the M&W presentation, the representative from Pierce arrived
at the meeting room and announced his arrival. The representative was told to wait in the
Procurement office, and M&W was assured that the Committee would give them as much
time as necessary to complete the exchange of information.
o Chesterfield County purchased a Pierce Quint, and questions were raised about whether the
equipment has performed satisfactorily. Staff has contacted Chesterfield County, and was
informed that the Quint has performed well, and that the County is planning on purchasing
another one from Pierce in the near future.
o The RFP specified that the successful vendor would agree to be the sole source for the
warranty. While M&W did agree to this in a letter which was part of the proposal packet,
also included by M&W was a standard warranty form which specifically stated that various
E
parts of the completed vehicle, including the chassis, were not warrantied by M&W.
o The RFP indicated that the negotiated contract might be annually renewable for a period not
to exceed 5 years. However, Fire and Rescue has decided that due to the changing
technology of Quints, when funding is received for another purchase, a new RFP will be
issued. M&W, along with all other interested vendors, will have other opportunities to supply
equipment to Roanoke County.
o M&W is a local company, with new offices in the Town of Vinton. However, the Virginia
Procurement Act specifically does not allow this to be a consideration in making a local
government purchase.
The award has been made to Pierce for the Quint, and contract negotiations are ongoing at this time.
ALTERNATIVES:
The Board of Supervisors must determine whether the decision to award the bid to Pierce was
arbitrary or capricious. If the Board determines that this award was not arbitrary or capricious, it
should reject this protest and authorize staff to proceed with the negotiation of this contract to
Pierce. In that case, M&W has the option to challenge the decision in circuit court, which will review
whether the Board's decision was arbitrary or capricious.
If the Board determines that the award to Pierce is arbitrary or capricious, then it can uphold the bid
protest and direct staff to re -bid this piece of equipment.
STAFF RECOMMENDATION:
Staff recommends that the Board reject this bid protest and allow staff to proceed immediately with
completing negotiations with Pierce to purchase the Quint for the Hollins Fire Department. This
process has already taken over a year, and we should not delay the purchase any further. This piece
of equipment has been determined by the Fire and Rescue Department and its committees to be
necessary for the safety and health of the citizens served by the County. Additionally, when this
vehicle is delivered, the ladder truck currently at Hollins will be moved to Ft. Lewis, to assist with
protection in that area. The Ft. Lewis company is responsible for protection for Richfield Nursing
Home, including the new Alzheimer's facility, as well as the new commercial and industrial
development along the 460 corridor.
Pierce Manufacturing is an established company with a proven track record, a shorter delivery time,
and more of the features that the County requested. The Fire Chief and his staff fully support this
purchase and the process that was used in arriving at the decision.
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Respectfully submitted,
&4" 4"'
Elmer C. Hodge 0
'i
County Administrator
List of Attachments:
Protest Letter from M&W Fire Apparatus, Inc.
Memo from Battalion Chief Poffto Chief Burch, forwarding Committee Recommendation
Comparison of Pierce and M&W Trucks
Letter from Singer Associates concerning Virginia Fire News Magazine
Letter from Singer Associates concerning Dash 2000 chassis
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson motion to Harrison _ x
Denied () deny the bid protest Johnson _ x _
Received () McNamara _ x
Referred () Minnix _ x _
To () Nickens Present
cc: File
Elaine Carver, Director, Procurement
Richard Burch, Chief, Fire & Rescue
Paul Mahoney, County Attorney
2
A-071498-5
ACTION NO.
ITEM NUMBER F—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 14, 1998
AGENDA ITEM: Request from the New River Valley Commerce Park Project to
indicate intention to join the Virginia Headwaters Regional
Industrial Facility Authority and appropriate $5,000 for initial
expenses
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
David Rundgren, Executive Director of the New River Valley Commerce Park Study
Committee, has forwarded to the County a draft ordinance creating the Virginia
Headwaters Regional Industrial Facility Authority, and requested that the County indicate
it's intent to participate in the Authority, and it's willingness to appropriate $5,000 to help
pay the initial expenses of the Authority.
The purpose of the Authority is to enhance economic development for the member
localities by developing a regional economic development project, and 18 localities have
been invited to join. The City of Roanoke has advised that they intend to participate.
Joining the Authority does not obligate any locality to participate in the New River Valley
Commerce Park project or any other projects undertaken by the Authority. Each project
will have a separate organizational structure with Participation Agreements.
If Roanoke County decides to join the Authority, a formal ordinance must be adopted by
September 1, 1998. At this time, the County is only agreeing to participate and provide
seed money, contingent upon review of the contract by the County Attorney.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors indicate it's intention to participate in the
Virginia Headwaters Regional Industrial Facility Authority and authorize the County
Administrator to convey this message to the appropriate individuals. The $5,000 initial
expenses will be taken from the Economic Development budget.
Respectfully Submitted by:
Elmer C. Hodge
County Administrator
•-------------------------------------------------------------------------
ACTION
VOTE
No Yes Abs
Approved () Motion by: Harry C. Nickens to Johnson _ — _
Denied () approve with $5.000 funding appropriated Harrison _ _ _
Received () from economic development budget McNamara_ _.
Referred () Minnix _ —
To () Nickens _. _ _
cc: File
Timothy W. Gubala, Director, Economic Dev
Diane D. Hyatt, Director, Finance
David W. Rundgren, Executive Director, New River Valley Commerce Park Study
Committee
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 1998
RESOLUTION 071498-6 AUTHORIZING A COMPREHENSIVE REZONING
OF VARIOUS PARCELS LOCATED IN THE SOUTHWESTERN PORTION
OF ROANOKE COUNTY FOR COMMERCIAL USE TO ENCOURAGE
ECONOMIC DEVELOPMENT
WHEREAS, §15.2-2283 (vii), of the Code of Virginia, 1950, as amended, identifies
that one of the purposes of a zoning ordinance is to encourage economic development
activities that provide desirable employment and enlarge the tax base; and,
WHEREAS, the Roanoke County Land Use Plan has designated certain centralized
locations of the County as "Core," which are best suited for high intensity urban uses; and,
WHEREAS, public necessity, convenience, general welfare and good zoning
practice require an amendment to the zoning ordinance and district maps to accomplish
these goals, and more particularly the change in zoning classification of certain real estate
to the zoning classification of C-2 General Commercial District; and,
WHEREAS, §15.2-2286.A.7 of the Code of Virginia, 1950, as amended, provides
that an amendment to the zoning regulations or zoning district maps may be initiated by
resolution of the governing body; and,
WHEREAS, the Board of Supervisors of Roanoke County desires to assist in the
assemblage of real estate located in the southwestern portion of the County to encourage
economic development by initiating the change in zoning classification of certain real
estate to the zoning classification of C-2 General Commercial District.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke
County, Virginia, as follows:
1
1. That the Board of Supervisors hereby initiates the amendment of the zoning
classification and zoning maps for certain real estate located in the Cave Spring
Magisterial District consisting of approximately 20 acres, to the zoning classification of C-2
General Commercial District.
2. That this real estate consists of the following property identified by County
tax map parcel numbers, as follows:
Tax Map Nos. 77.13-5-30; 31; 35; part of 37; part of 38; 39; part of 40; 43.1; 43.2; 47; 48;
49; 50; 51; 52; 53; 54; 55; 56; 57; 58; 58.1; 59; 60; 61; 62; part of 12.
3. That the Roanoke County Planning Commission is hereby requested to
review this request and to make its recommendations on said amendment, as required by
Title 15.2 and the Roanoke County Code.
4. That the County Administrator or his designee is hereby directed to take such
actions as may be necessary to accomplish the purposes of this Resolution.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens
NAYS: None
ABSTAIN: Supervisor Johnson
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
Arnold Covey, Director, Community Development
Paul M. Mahoney, County Attorney
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JULY 14, 1998
RESOLUTION 071498-7 APPROVING AN OPTION TO PURCHASE
AGREEMENT WITH KENNETH A. KEENEY AND CATHERINE L. KEENEY
FOR CERTAIN PROPERTY, (BEING IDENTIFIED AS COUNTY TAX MAP
PARCEL 77.13-5-31) AS PART OF A PROPOSED ECONOMIC
DEVELOPMENT PROJECT
WHEREAS, by Option to Purchase Agreement dated July 9, 1998, Kenneth A.
Keeney and Catherine L. Keeney granted unto the Board of Supervisors of Roanoke
County, Virginia, an option to purchase 0.254 acre, more or less, being further shown on
the Roanoke County land records as Tax Map Number 77.13-5-31, ("the Keeney
Property"); and,
WHEREAS, under the terms of said agreement, the option fee is $2,000.00, the
purchase price for the "Keeney Property" is to be $125,000 and $5,400 in closing costs
and moving expenses, and the option must be exercised on or before January 10, 1999;
and,
WHEREAS, at such time as said option is to be exercised, this matter will be
brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an
ordinance to authorize exercise of the option and acquisition of the real estate.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
(1) That the Option to Purchase Agreement dated July 9, 1998, between
Kenneth A. Keeney and Catherine L. Keeney, Grantor, and the Board of Supervisors of
Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said
agreement, is hereby approved and the execution of said agreement by the County
Administrator is hereby authorized and ratified.
(2) That the County Administrator or assistant county administrators are hereby
authorized to execute such documents and take such actions on behalf of Roanoke County
in this matter as may be required to determine the feasibility and necessity of exercising
the option and acquiring said Property, all of which shall be approved as to form by the
County Attorney.
(3) That this resolution shall be effective on and from the date of its adoption.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens
NAYS: None
ABSTAIN: Supervisor Johnson
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Arnold Covey, Director, Community Development
Timothy W. Gubala, Director, Economic Development
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE. ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 14, 1998
ORDINANCE 071498-8 FOR AUTHORIZATION TO ACQUIRE A
SANITARY SEWER AND WATER LINE EASEMENT FROM ATWELL H.
FREESE AND LUCILLE H. FREESE
WHEREAS, a permanent sanitary sewer and water line easement across a tract of
land owned by Atwell H. Freese and Lucille H. Freese, husband and wife, is required in
connection with the Valley TechPark Project; and,
WHEREAS, staff has negotiated with the property owner for the acquisition of said
easement and the owner has agreed to accept the sum of $300.00; and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition of real estate be accomplished by ordinance; the first reading of this ordinance
was held on June 23, 1998, and the second reading was held on July 14, 1998.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, as follows:
1. That the acquisition and acceptance of a permanent sanitary sewer and water
line easement, varying from fifteen to twenty feet (15' - 20') in width, and shown and
designated as "NEW SANITARY SEWER AND WATER LINE EASEMENT" upon a plat
entitled "Survey for County of Roanoke, Virginia, showing a New Sanitary Sewer and
Water Line Easement through the property of Atwell H. Freese, et ux," dated January 19,
1994, made by T. P. Parker & Son, said plat being attached hereto and by reference
incorporated herein, from Atwell H. Freese and Lucille H. Freese for the sum of $300.00
is hereby authorized and approved; and
2. That the consideration of $300.00 shall be paid from the Valley TechPark bond
project fund; and,
3. That the County Administrator or an Assistant County Administrator is hereby
authorized to execute such documents and take such actions as may be necessary to
accomplish this acquisition, all of which shall be on form approved by the County Attorney.
4. That this ordinance is effective upon the date of its adoption.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
Vickie L. Huffman, Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
2
60
vvp\
PROPERTY OF
INDUSTRIAL DEVELOPMENT AUTHORITY
OF ROANOKE COUNTY, VA.
TAX NO. 64.02-02-50
D.B. 1358, PG. 976
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No. 1335
NOTES:
1. THIS PLAT IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED
BY A TITLE REPORT BY A LICENSED ATTORNEY.
SURVEY FOR
_COUNTY OF ROANOKE, VIRGINIA
SHOWING A NEW SANITARY SEWER AND WATER
LINE EASEMENT THROUGH THE PROPERTY OF
ATWELL H. FREESE, ET UX
CATAWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
TPP&S al T.P. Paard &SON
ENOINEERB 818 Boulevard
SURVEYORS Post Office Boz 99
PLANNERS Salem, VirglWa 24153
SCALE: 1"= 1 uv
DATE: JANUARY 19, 1994
D—
W.0 . 93-0314
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 14, 1998
ORDINANCE 071498-9 AUTHORIZING CONVEYANCE OF A
TEMPORARY CONSTRUCTION EASEMENT TO THE COMMONWEALTH
OF VIRGINIA DURING REPLACEMENT OF VERNDALE BRIDGE FOR A
TEMPORARY BRIDGE ON THE BROOKSIDE PARK PROPERTY OWNED
BY THE BOARD OF SUPERVISORS
WHEREAS, replacement of the Verndale Bridge (VDOT Project #1867-080-295,
M501) has been included in the Roanoke County Secondary System Six -Year Plan for
several years; and,
WHEREAS, the project is now being planned and scheduled for construction, to be
completed in September 1999; and,
WHEREAS, for the safety and convenience of the citizens residing in the area, the
Board of Supervisors has previously requested that the Virginia Department of
Transportation (VDOT) provide a temporary bridge for access during construction on the
new bridge; and,
WHEREAS, VDOT has complied with the request and has consequently requested
a temporary construction easement for the temporary by-pass upon and over the adjacent
Brookside Park property owned by the Board of Supervisors; and,
WHEREAS, County staff has reviewed the temporary construction easement and
the location, and subject to certain conditions, recommends that the temporary
construction be granted.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on June 23, 1998, and a second reading was
held on July 14, 1998.
2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the interests in real estate to be conveyed are hereby declared to be surplus, and
are hereby made available for other public uses by conveyance to the Commonwealth of
Virginia for purposes of traffic management during bridge construction.
3. That donation of a temporary construction easement, consisting of .23 acre,
more or less, to provide a temporary detour for access during construction of the new
Verndale Bridge over Carvin Creek on the Brookside Park property in the Hollins
Magisterial District to the Commonwealth of Virginia is hereby authorized, subject to the
following conditions:
a. That the temporary easement will terminate automatically upon
completion of the project.
b. That VDOT will compensate the County for the two evergreen trees
to be removed and move the sign located at the entrance to
Brookside Park.
C. That the entrance and access to Brookside Park shall remain open at
all times.
4. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
2
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
• 6�
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Vickie L. Huffman, Assistant County Attorney
Pete Haislip, Director, Parks & Rcreation
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 1998
ORDINANCE 071498-10 AMENDING AND REENACTING SECTION 21-79,
"NULLIFICATION OR PRORATION UPON CHANGE IN STATUS." IN
`ARTICLE III. REAL ESTATE TAXES', `DIVISION 3. EXEMPTION FOR
ELDERLY AND DISABLED' OF CHAPTER 21. TAXATION OF THE
ROANOKE COUNTY CODE, TO PROVIDE FOR A PRORATED
EXEMPTION FOR THE PORTION OF THE TAXABLE YEAR DURING
WHICH THE TAXPAYER QUALIFIED FOR SUCH EXEMPTION, IN THE
EVENT OF DISQUALIFICATION DUE TO A CHANGE IN
CIRCUMSTANCES
WHEREAS, pursuant to the authority of Chapter 32, Article 2 (Section 58.1-3210,
et se=c.) of the Code of Virginia, 1950, as amended, the governing body of any county, city
or town may, by ordinance, provide for the exemption or deferral of taxes on property for
elderly and handicapped persons; and,
WHEREAS, in `Article III. Real Estate Taxes', `Division 3. Exemption For Elderly and
Disabled' of CHAPTER 21. TAXATION of the Roanoke County Code, the County of
Roanoke provides for an exemption of the tax on real property for qualifying elderly or
disabled individuals; and,
WHEREAS, §58.1-3215 of the Code of Virginia, as well as the County Code,
provides that a change in circumstances occurring during the taxable year which results
in disqualification for the exemption shall nullify the exemption for the then current taxable
year and the taxable year immediately following; and,
WHEREAS, the state enabling legislation also authorizes any locality to elect to
provide by ordinance for a prorated exemption for the portion of the taxable year during
which the taxpayer did qualify for the exemption; and,
WHEREAS, pursuant to §58.1-3215.B. of the Code of Virginia, §21-79 of the
Roanoke County Code currently allows for a prorated exemption for the then current
taxable year where there is a change in ownership to a non -qualifying spouse resulting
solely from the death of his or her qualifying spouse, but does not provide for the proration
in other circumstances; and,
WHEREAS, in order to provide more uniformity and to improve administration of the
real estate tax exemption for the elderly and disabled, the Board of Supervisors of the
County of Roanoke, Virginia, has determined that it will serve the public interest and will
benefit the citizens and taxpayers of Roanoke County to provide for proration of the
exemption for the portion of the year during which the taxpayer qualifies; and,
WHEREAS, legal notice of this amendment has been published in a newspaper of
general circulation within Roanoke County on June 9, 1998, and June 16, 1998; and,
WHEREAS, the public hearing and first reading of this ordinance was held on
June 23, 1998, and the second reading on this ordinance was held on July 14, 1998.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Chapter 21, TAXATION of the Roanoke County Code be amended and
reenacted as follows:
Chapter 21. TAXATION*
ARTICLE 111. REAL ESTATE TAXES
2
DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS
21-79. Nullification or proration upon change in status.
Changes in respect to income, financial worth, ownership of property or other
factors occurring during the taxable year for which an affidavit or certification is filed
pursuant to section 21-74, and having the effect of exceeding or violating the limitations
and conditions provided in this division, shall result tn' prt rat d exemption for the porf1n
rrtrfr<tf<fi'ei and the
...........:::...,::.............. ,,.:...... .
y
taxable year immediately following; provided, however, that a change in ownership to a
spouse who is less than sixty-five (65) years of age or who is not permanently and totally
disabled, which results solely from the death of his or her qualified spouse, shall result in
a prorated exemption for the then current taxable year. Such prorated portion shall be
determined by multiplying the amount of the exemption by a fraction wherein the number
of complete months of the year such property was properly eligible for such exemption is
the numerator and the number twelve (12) is the denominator.
2. That the amendments to Chapter 21 Taxation, contained in this ordinance,
shall be effective on and from January 1, 1999.
On motion of Supervisor Nickens to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
3
cc: Vickie L. Huffman, Assistant County Attorney
Circuit Court
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
R. Wayne Compton, Commissioner of Revenue
Alfred C. Anderson, Treasurer
Skip Burkart, Commonwealth Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Paul M. Mahoney, County Attorney
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
Richard E. Burch, Jr., Chief, Fire & Rescue
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Community Development
Terrance L. Harrington, County Planner
Gary Robertson, Director, Utility
Michael Lazzuri, Court Services
William J. Rand, III, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
Elaine Carver, Director, Procurement
John W. Birckhead, Director, Real Estate Assessment
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 1998
RESOLUTION 071498-11 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM I CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. that the certain section of the agenda of the Board of Supervisors for July 14,
1998 designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 15,
inclusive, as follows:
1. Approval of Minutes for May 26, 1998, June 9, 1998, June 18, 1998 (Joint
Meeting with School Board)
2. Acceptance of Valley Gateway Boulevard and a portion of Woods Farm
Road into the Virginia Department of Transportation Secondary System.
3. Donation of 20 foot waterline easement to the Board of Supervisors in
connection with development of Whitney Estates across property owned by
the Roanoke County School Board.
4. Request for an appropriation to accept Comprehensive Services Act monies
for fiscal year 1997-98.
5. Request for authorization to execute the street light contract with American
Electric Power.
6. Resolution of Appreciation upon the retirement of Homer T. Bryant, General
Services.
7. Resolution of Appreciation upon the retirement of Marlyn C. Campbell,
Sheriff's Office.
H
8. Resolution of Appreciation upon the retirement of Katina M. Keith, Libraries.
9. Acceptance of $23,101 grant from the Department of Criminal Justice for
Cops for Coaches program.
10. Acceptance of $83,968 grant from the Department of Criminal Justice
Services for School Resource Officers.
11. Acceptance of $23,931 grant from the Department of Criminal Justice
Services for Community Crime Prevention Services.
12. Acceptance of a $4,500 donation to the Police Department K-9 program from
the Vinton Moose Lodge.
13. Acceptance of a $4,000 donation to the Police Department DARE Program
from the Vinton Moose Lodge.
14. Acceptance of a $3,000 donation to the Police Department Bicycle Program
from the Vinton Moose Lodge.
15. Acceptance of a $3,000 donation to the Police Department Violence Against
Women Program from the Vinton Moose Lodge.
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
cc: File
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
2
John M. Chambliss, Jr., Assistant Administrator
Paul M. Mahoney, County Attorney
Bill Rand, Director, General Services
Gerald S. Holt, Sheriff
Spencer Watts, Director, Library
Joseph B Obenshain, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Diane D. Hyatt, Director, Finance
J. R. Lavinder, Chief of Police
91
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 14TH DAY OF JULY 1998, ADOPTED THE FOLLOWING:
RESOLUTION 071498-11.a REQUESTING ACCEPTANCE OF VALLEY
GATEWAY BOULEVARD AND A PORTION OF WOODS FARM ROAD INTO THE
VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Nickens
Seconded By: None Required
Yeas: Supervisors McNamara, Minnix, Harrison. Nickens, Johnson
Nays: None
A Copy Teste:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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DESCRIPTION:
I ) Valley Gateway Boulevard, from the intersection with Challenger Avenue (US Route
460) to the intersection of Woods Farm Road.
2) Woods Farm Road, from the intersection of Valley Gateway Boulevard to its temporary
cul-de-sac.
LENGTH: (1) 0.15 MILES (2) 0.03 MILES
RIGHT OF WAY: (1) 80 FEET (2) 80 FEET
ROADWAY WIDTH: (1) 189'+/- of 64' width (2) 36 FEET
163'+/- Transition section
462'+/- of 32' width
SERVICE: (1) 0.0 (2) 0.0
VALLEY GATEWAY BUSINESS PARK
ROANOKE COUNTY
DEPARTMENT OF Acceptance of Valley Gateway Boulevard and a portion
COMMUNITY DEVELOPMENT of Woods Farm Road into the Virginia Department of
Transportation Secondary System.
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I ) Valley Gateway Boulevard, from the intersection with Challenger Avenue (US Route
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2) Woods Farm Road, from the intersection of Valley Gateway Boulevard to its temporary
cul-de-sac.
LENGTH: (1) 0.15 MILES (2) 0.03 MILES
RIGHT OF WAY: (1) 80 FEET (2) 80 FEET
ROADWAY WIDTH: (1) 189'+/- of 64' width (2) 36 FEET
163'+/- Transition section
462'+/- of 32' width
SERVICE: (1) 0.0 (2) 0.0
VALLEY GATEWAY BUSINESS PARK
ROANOKE COUNTY
DEPARTMENT OF Acceptance of Valley Gateway Boulevard and a portion
COMMUNITY DEVELOPMENT of Woods Farm Road into the Virginia Department of
Transportation Secondary System.
A-071498-1 It
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF TBE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 14, 1998
AGENDA ITEM: Donation of 20' waterline easement to the Board of Supervisors of Roanoke
County in connection with development of Whitney Estates across property
owned by the Roanoke County School Board
COUNTY ADMINISTRATOR'S COMMENTS:
ge L 4) m rn eq J r-1 141,0 V4-1
SUMMARY
4 -
SUMMARY OF INFORMATION:
This consent agenda item involves donation of the following easement to the Board of
Supervisors to provide water service in connection with development of Whitney Estates in the
Catawba Magisterial District of the County of Roanoke:
a) Donation of a waterline easement, twenty feet (20') in width, from the Roanoke
County School Board, (Northside Middle School - Tax Map No. 37.06-1-75), shown
and designated as "20' WATERLINE EASEMENT" on a plat prepared by Lumsden
Associates, P.C., dated June 11, 1998, a copy of which is attached hereto as Exhibit
A.
The location and dimensions of this easement have been reviewed and approved by County
staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of the above-described easement.
T
--------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harm C Nickens to approve Harrison _ x —
Denied () Johnson _ x
Received () McNamara — x
Referred () Minnix _ x —
To () Nickens — x
cc: File
Joseph B Obenshain, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
14
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A-071498-11. c
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 14, 1998
AGENDA ITEM: Request for an Appropriation to Accept
Comprehensive Services Act Monies for the Fiscal
Year 1997-98
COUNTY ADMINISTRATOR'S COMMENTS:
Je o —n e- -1 /4p,Oro
BACKGROUND:
The Comprehensive Services Act (CSA) provides monies for the
treatment of many children covered by Special Education and
Foster Care programs and other children suffering from multiple
diagnoses and emotional illnesses. The monies for this program
are provided by a match of nearly 55% State monies and 45% local
monies. The supplemental appropriation required to complete the
1997-98 fiscal year is $976,406. The State has provided
$537,023, the Roanoke County School system has provided $85,000,
and the local match balance of $354,383 was included in the
County's original appropriation. No new local monies are
required from the County for this transaction.
FISCAL IMPACT:
State monies have been approved in the amount of $537,023.
The transfer of $85,000 from School monies (approved June 18,
1998 by the School Board) is required to complete the 1997-98
Fiscal Year. No new County monies are required.
RECOMMENDATIONS:
Staff respectfully requests that the Board approve the
required appropriation of $622,023 (State share and transfer from
the School system) to complete the funding for the 1997-98 fiscal
year.
Respectfully submitted,
oz
/John M. Chambli Jr.
Assistant Administrator
Approved by,
lmer C. Ifodge
County Administrator
-r --y
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x _
Denied () Johnson _ x
Received () McNamara _ x _
Referred () Minnix _ x
To () Nickens _ x _
cc: File
John M. Chambliss, Jr., Assistant Administrator
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 1998
RESOLUTION 071498-11.d APPROVING AND AUTHORIZING THE
EXECUTION OF A CONTRACT FOR THE INSTALLATION AND
OPERATION OF STREET LIGHTS FROM AMERICAN ELECTRIC POWER
WHEREAS, Roanoke County and American Electric Power desire to enter into a
ten year contract commencing July 1, 1998 for the installation and operation of streets
lights in Roanoke county; and
WHEREAS, Roanoke County has benefitted from the professional assistance and
expertise of the Virginia Municipal League and Virginia Association of Counties Steering
Committee in negotiating a contract for electricity including the street light program with
American Electric Power for political subdivisions and public authorities in this service
area; and
WHEREAS, the VMLNAC Steering Committee strongly recommends the contract
negotiated, since the rates negotiated by it result in significant savings for all participating
localities; and,
WHEREAS, this contract establishes the rate for the street light program and
supersedes the dates for the street light program included in the March 11, 1997 resolution
adopted by the County of Roanoke.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA:
1) That the ten year contract commencing July 1, 1998 for the street light
program with American Electric Power is hereby approved and accepted.
2) That the County Administrator is hereby authorized to execute this contract
on behalf of the Board of Supervisors and Roanoke County, upon form approved by the
County Attorney.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
_A/.
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
John M. Chambliss, Jr., Assistant Administrator
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 1998
RESOLUTION 071498-11.e EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS UPON THE RETIREMENT OF HOMER T.
BRYANT, GENERAL SERVICES
WHEREAS, Homer T. Bryant was first employed on September 1, 1960, and retired
on June 1, 1998, as a Solid Waste Equipment Operator, after thirty-seven years and nine
months of services to Roanoke County; and
WHEREAS, during his years of service, Mr. Bryant has been held in the highest
esteem by County citizens and fellow employees, and many citizens have complimented
him on his pleasant personality and prompt service; and
WHEREAS, Mr. Bryant has been an excellent role model for new employees,
providing encouragement, while maintaining a high standard of work ethics, as reflected
by his excellent attendance record, and he will be truly missed by his fellow employees;
and
WHEREAS, Mr. Bryant, through his employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to HOMER T. BRYANT for over thirty-seven years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
1
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Bill Rand, Dirctor, General Services
Joseph Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 1998
RESOLUTION 071498-11.f EXPRESSING THE APPRECIATION OF THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
MARLYN C. CAMPBELL, SHERIFF'S OFFICE
WHEREAS, Marlyn C. Campbell was first employed by the Sheriffs Office as a
Deputy Sheriff on July 1, 1980; and
WHEREAS, Mr. Campbell retired on July 1, 1998, after eighteen years of service
to Roanoke County; and
WHEREAS, Mr. Campbell, in addition to serving the County as a dedicated and
capable employee, has benefited the community by volunteering to sing for the senior
citizens at a local retirement center on Saturdays; and
WHEREAS, Mr. Campbell, through his employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MARLYN C. CAMPBELL for eighteen years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
1
NAYS: None
A COPY TESTE:
J�•
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Gerald S. Holt, Sheriff
Joseph Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 14, 1998
RESOLUTION 071498-11.g EXPRESSING THE APPRECIATION OF THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF
KATINA M. KEITH, LIBRARY
WHEREAS, Katina M. Keith was first employed by the Roanoke County Library on
November 2, 1964, and retired on July 1, 1998 as a senior library assistant after thirty-two
years and ten months of service to Roanoke County; and
WHEREAS, Ms. Keith has also served as Clerk Typist II, Page, Library Assistant
I and Library Assistant II; and
WHEREAS, Ms. Keith has performed her duties in a consistently positive and
knowledgeable manner and has been commended by citizens for her exemplary work; and
WHEREAS, Ms. Keith, on her own initiative, has maintained a unique history of the
Roanoke County Public Library system which has proven to be an invaluable resource;
and
WHEREAS, Ms. Keith, through her employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to KATINA M. KEITH for over thirty-two years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Spencer Watts, Director, Library
Joseph Sgroi, Director, Human Resources
2
A -071498-11.h
ACTION NUMBER
ITEM NUMBER —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 1998
AGENDA ITEM: Cops for Coaches grant renewal
COUNTY ADMINISTRATOR'S COMMENTS:
e^,rlaY Oma,-, v( '� '` pr! a..Y%d.�v 0 Y" /3Ja n...J
BACKGROUND:
In fiscal year 1997/98, with the cooperation and written
endorsement of the Roanoke County School Superintendent, the Police
Department received a grant to pay overtime compensation for police
officers to serve as athletic coaches in the county high schools.
This grant has been renewed in the amount of $23,101.
SUMMARY OF INFORMATION:
The Virginia Department of Criminal Justice Services (DCJS) grant
funding of overtime compensation for police officers to serve as
coaches in the county high schools has been renewed. The Police
Department requests approval to accept the grant for fiscal year
1998/1999.
FISCAL IMPACT:
The grant is for $17,325.75 in DCJS federal funds (7/50) and
$5, 775.25 in local funds (250W)' The criteria of the grant requires
a cash match of local funds.
STAFF RECOMMENDATION:
The staff recommends acceptance of the grant from the Department of
Criminal Justice Services.
Attachments:
SUBMITTED By:
avinder
Ch of of Police
APPROVED:
Elmert. Hodge, r.
County Administrator
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x
Denied () Johnson _ x
Received () McNamara _ x
Referred () Minnix _ x
To () Nickens _ x _
cc: File
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
A-071498-1 I J
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 1998
AGENDA ITEM: School Resource Officer Grant Renewal
COUNTY ADMINISTRATOR'S S COMMENTS :
Relyr "en / /'01 -re(.' Rn.'/ 4V,1p/'tl POr — /-;vn t>
BACKGROUND:
In June 1996, with the cooperation and written endorsement of the
Roanoke County School Superintendent, the Police Department
received a grant to hire and equip two sworn police officers to
serve as School Resource Officers in the County high schools. This
grant has been renewed in the amount of $83,958.
SUMMARY OF INFORMATION:
The Virginia Department of Criminal Justice Services (DCJS) grant
funding of two of the four authorized School Resource Officer
positions has been renewed. The Police Department requests
approval to accept the grant and retain these two officers for
fiscal year 1998/1999.
FISCAL IMPACT:
The grant is for $)62,97160 in DCJS federal funds (750) and $20,9192 in
local funds (25-06) . The criteria of the grant requires a cash match
of local funds.
The local match has been included in the 1998%99 fiscal year
budget. No further funding is required.
STAFF RECOMMENDATION:
The staff recommends acceptance of the grant from the Department of
Criminal Justice Services.
Attachments:
SUBMITTED BY:
finder
i of Police
APPROVED:
a
Elmer C. Hodge, Jr.
County Administrator
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x
Denied () Johnson _ x _
Received () McNamara _ x
Referred () Minnix _ x _
To O Nickens _ x _
cc: File
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
A -071498-11.j
ACTION NUMBER
ITEM NUMBER j
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 1998
AGENDA ITEM: Acceptance of a grant by the Police Department for
Community Crime Prevention Services.
COUNTY ADMINISTRATOR'S COMMENTS:
kee,n, — /d&I'da—% a, d
BACKGROUND:
"0 lor: c_7. ,, 'j 771, iii e
The Roanoke County Police Department applied for a grant to
continue the Community Policing Bicycle Patrol Team. The teams
work in neighborhoods to develop community involvement in solving
problems related to crime and disorder. The grant has been
approved by the Department of Criminal Justice Services (DCJS) in
the amount of $23,931.00.
FISCAL IMPACT•
The grant is for $17,948.00 in DCJS federal funds (75%) and
$5,983.00 in local funds (25%). The criteria of the grant requires
a hard dollar match of local funds.
The local match will be taken out of existing police department
funds. No additional manpower will be requested.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Department of
Criminal Justice Services.
Respectfully submitted,
mes R. Lavinder
Chief of Police
Approved by,
Mr. Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x
Denied () Johnson _ x
Received () McNamara _ x _
Referred () Minnix _ x
To () Nickens _ x _
cc: File
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
cc: File
Chief Lavinder
A-071498-11.1
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 1998
AGENDA ITEM: Acceptance of a donation to the Police Department's
D.A.R.E. Program from the Vinton Moose Lodge.
COUNTY ADMINISTRATOR'S COMMENTS: )
The Roanoke County Police Department has received a donation from
the Loyal Order of the Moose Inc. for $4,000.00 to the Roanoke
County D.A.R.E. program.
FISCAL IMPACT•
No additional funds will be requested from the County. No manpower
is affected.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Loyal Order
of the Moose Inc.
Respectfully submitted,
6
mes R. Lavinder
Chief of Police
Approved by,
x, 4,�
r. Elmer C. Hodge
County Administrator
ACTION
No
Approved (x) Motion by: Harry C. Nickens to approve Harrison _
Denied () Johnson _
Received () McNamara
Referred () Minnix _
To () Nickens
cc: File
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
cc: File
Chief Lavinder
VOTE
Yes Abs
x _
x
x _
x _
x _
A -071498-11.k
ACTION NUMBER
ITEM NUMBER --,7--/Q'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 1998
AGENDA ITEM: Acceptance of a donation to the Police Department's
K-9 program from the Vinton Moose Lodge.
COUNTY ADMINISTRATOR'S COMMENTS:
At(,vm.neri,l tu..,�/ all.,e);:—/1-1 � mcn:eJ
BACKGROUND:
The Roanoke County Police Department has received a donation from
the Loyal Order of the Moose Inc. for $4,500.00 to the Roanoke
County K-9 program.
FISCAL IMPACT•
No additional funds will be requested from the County. No manpower
is affected.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Loyal Order
of the Moose Inc.
Respectfully submitted,
ames R. vinder
Chief of Police
Approved by,
,Ic Al
kIrl,
Mr. Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x _
Denied () Johnson _ x _
Received () McNamara _ x
Referred () Minnix _ x _
To () Nickens _ x
cc: File
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
cc: File
Chief Lavinder
A-071498-11. m
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 1998
AGENDA ITEM: Acceptance of a donation to the Police Department's
bicycle program from the Vinton Moose Lodge.
COUNTY ADMINISTRATOR'S COMMENTS:
Rje'C-ea -- tl c --I Cot-/ '"ra P'.1 /i,- -/
,,o J
BACKGROUND:
The Roanoke County Police Department has received a donation from
the Loyal Order of the Moose Inc. for $3,000.00 to the Roanoke
County Police Bicycle Patrol.
FISCAL IMPACT•
No additional funds will be requested from the County. No manpower
is affected.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Loyal Order
of the Moose Inc.
Respectfully submitted,
ames R. Lavinder
Chief of Police
Approved by,
Mr. Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x _
Denied () Johnson _ x _
Received () McNamara _ x
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
cc: File
Chief Lavinder
A-071498-11. n
ACTION NUMBER
ITEM NUMBER ')
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 14, 1998
AGENDA ITEM: Acceptance of a donation to the Police Department's
Violence Against Women program from the Vinton
Moose Lodge.
COUNTY ADMINISTRATOR'S COMMENTS:
c> r•. � Ihon: cJ.
Lt c.u,Yj nen cA av®/env c-/ C�n-C/ ��
BACKGROUND:
The Roanoke County Police Department has received a donation from
the Loyal Order of the Moose Inc. for $3,000.00 to the Roanoke
County Violence Against Women program.
FISCAL IMPACT•
No additional funds will be requested from the County. No manpower
is affected.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Loyal Order
of the Moose Inc.
Respectfully submitted,
..
ames R. Lavinder
Chief of Police
Approved by,
Mr. Elmer C. Hodge
County Administrator
----------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C Nickens to approve Harrison _ x
Denied () Johnson _ x
Received () McNamara _ x
Referred () Minnix _ x _
To () Nickens _ x —
cc: File
J. R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
cc: File
Chief Lavinder