HomeMy WebLinkAbout8/18/1998 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 18, 1998
RESOLUTION 081898-1 CONGRATULATING THE TOP WINNERS OF
THE CIRCLE SUGGESTION PROGRAM FROM MAY 1997 TO MAY 1998
WHEREAS, in the fall of 1996, the Roanoke County Board of Supervisors requested
that the County of Roanoke develop a suggestion program that would encourage
employees to reduce costs and improve operations; and
WHEREAS, on April 8, 1997, the Board of Supervisors approved the establishment
of the CIRCLE Suggestion Program, which stands for "CONTINUOUS IMPROVEMENT OF
ROANOKE COUNTY LED BY EMPLOYEES"; and
WHEREAS, since the program began, 76 County employees have submitted
suggestions and 46 of the implemented suggestions have generated an estimated savings
of up to $131,671 over a three-year period; and
WHEREAS, in addition to monetary winnings, the winners received a CIRCLE T -
Shirt from the County Administrator and were recognized in the CIRCLE Newsletter and
Roanoke County Today; and
WHEREAS, John Patten, General Services; Bill Fowler, Jr., Engineering; Charles
Paitsel, General Services; Nancy Thomas, Treasurer's Office; Dean Wood and Rick
Harless, Utility Department; Henry Wiley, General Services; Ragena Jordan, Human
Resources; Roger Reed, General Services; William A. Richardson, Planning and Zoning;
Robert A. Reitz, General Services; Dorothy P. Dickason, Treasurer's Office; Elaine B. Gill,
Human Resources; William L. Thorne, Parks & Recreation; Edna Lawson, Rebecca D.
1
Fralin and Victoria A. Webb, Management Information Systems; Keith G. Roberts and
Mark Erickson, County Garage; Eric S. Wilson, General Services -Shop; were the top
winners during the first twelve months of the program.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, wishes to express its congratulations to these employees for their
ingenuity, their innovative ideas and for meeting the challenge of improving County
operations and services; and
FURTHER, on behalf of the citizens of Roanoke County, the Board of Supervisors
encourages them to continue their outstanding efforts in the future.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
/&U�Q 9_za�
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Joseph Sgroi, Director, Human Resources
Resoutions of Congratulations File
61
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER,TUESDAY, AUGUST 18, 1998
RESOLUTION 081898-2 APPROVING AN OPTION TO PURCHASE
AGREEMENT WITH MICHAEL W. ROSE AND TRACI Y. ROSE FOR
CERTAIN PROPERTY, (BEING IDENTIFIED AS COUNTY TAX MAP
PARCEL 77.13-5-30) AS PART OF A PROPOSED ECONOMIC
DEVELOPMENT PROJECT
WHEREAS, by Option to Purchase Agreement dated July 30, 1998, Michael W.
Rose and Traci Y. Rose, husband and wife, granted unto the Board of Supervisors of
Roanoke County, Virginia, an option to purchase 0.251 acre, more or less, being further
shown on the Roanoke County land records as Tax Map Number 77.13-5-30, ("the Rose
Property"); and,
WHEREAS, under the terms of said agreement, the option fee is $2,000.00, the
purchase price for the "Rose Property' is to be $150,000 and the option must be exercised
on or before January 30, 1999, and closing is to occur within thirty (30) days from the date
of rezoning of this property by the Board of Supervisors, whichever comes first; and
WHEREAS, at such time as said option is to be exercised, this matter will be
brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an
ordinance to authorize exercise of the option and acquisition of the real estate.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
(1) That the Option to Purchase Agreement dated July 30, 1998, between
Michael W. Rose and Traci Y. Rose, husband and wife, Grantor, and the Board of
Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided
1
for in said agreement, is hereby approved and the execution of said agreement by the
County Administrator is hereby authorized and ratified.
(2) That the County Administrator or assistant county administrators are hereby
authorized to execute such documents and take such actions on behalf of Roanoke County
in this matter as may be required to determine the feasibility and necessity of exercising
the option and acquiring said Property, all of which shall be approved as to form by the
County Attorney.
(3) That this resolution shall be effective on and from the date of its adoption.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&t4t4L Q, zok�
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Arnold Covey, Director, Community Development
Timothy W. Gubala, Director, Economic Development
OA
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 18, 1998
RESOLUTION 081898-3 AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH THE CITY OF ROANOKE TO ESTABLISH A JOINT
FIREARMS TRAINING RANGE AT THE DIXIE CAVERNS LANDFILL SITE
WHEREAS, a firearms training range is an essential facility for law enforcement
personnel in order that each officer may be recertified in firearms at least once a year as
required by the Commonwealth of Virginia and to provide additional training and practice
to reduce the potential for civil liability; and
WHEREAS, the Roanoke County Police Department and the Roanoke County
Sheriffs Office have been forced for a number of years to borrow time at a firing range
operated by Norfolk Southern which has significantly impaired the flexibility of these
departments in scheduling training and firearms recertifications; and
WHEREAS, the County of Roanoke and the City of Roanoke have negotiated over
a period of several years in an attempt to locate a mutually acceptable site for a firing
range which would adequately serve the firearms training needs of law enforcement
officers in both jurisdictions; and
WHEREAS, the County of Roanoke and the City of Roanoke have reached
agreement for the construction of a firearms training range upon County -owned property
known as the Dixie Caverns landfill site which location has been previously granted a
special use permit for such purpose by Ordinance 12495-15 passed on January 24, 1995.
The County and City have agreed to share equally in the cost of construction of the firing
range with the County's capital contribution to include the current appraised value of the
1
real estate involved which shall remain the property of Roanoke County.
NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the MEMORANDUM OF AGREEMENT dated the 3rd day of August,
1998, between Roanoke County and the City of Roanoke for the construction and
operation of a firearms training range on approximately 14.9 acres of land owned by the
County in west Roanoke County is approved; and further
That the County Administrator is hereby authorized to execute this MEMORANDUM
OF AGREEMENT and such further documents as shall be necessary to carry this
agreement into effect, all upon such form as shall be approved by the County Attorney.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&t44 -Z& () 44143-nl-
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
James R. Lavinder, Chief of Police
Gerald S. Holt, Sheriff
Mary F. Parker, Clerk, Roanoke City Council
2
1: :•o
Action No.
Item Number E —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 18, 1998
AGENDA ITEM: Budget allocation to the Roanoke County Recreation
Clubs for beverage concession agreement with Pepsi
County Administrator's Comments:
Backaround
By County Policy, established in the Public Use Manual for Sports
Organizations and Community Users pg. 19 section G non-profit,
recreation clubs are given the right to operate food and beverage
concessions adjacent to athletic facilities in County owned
parks. This allows those volunteer groups who provide services to
Roanoke County youth the opportunity to generate revenue to
support the operations of their programs and to make improvements
to public facilities. The clubs are allowed to retain all the
profits from these operations. It is important to note that in
many instances the recreation clubs have funded and built both
restroom and concessions facilities in parks county -wide.
In the past, the recreation clubs have always selected their food
and beverage vendors and products independently of each other.
This approach has not allowed the clubs to take advantage of the
cost saving opportunities for group purchases or the ability to
maximize funding via corporate sponsorships. Because most
concession stands are located on publicly -owned property,
recreation clubs are prohibited from group bidding that awards
exclusivity of product for capital improvements and some types of
corporate support.
State procurement law requires Roanoke County do this through the
competitive procurement process. Parks and Recreation staff
recognized an opportunity to help generate additional revenue for
the clubs and added vending as a way for Roanoke County to gain
needed revenue. With this information, staff initiated the
process for the development of an RFP for beverage and vending
services for Roanoke County Parks.
Summary of Information:
In January 1998, Parks and Recreation staff proposed to the
recreation club presidents bidding out the beverage services for
those concession stands operated at specific County -owned parks.
These clubs and locations are Cave Spring National Little
League's concession at Starkey Park, Glenvar Youth Boosters stand
at Green Hill, Vinton Youth Boosters concessions at Stonebridge,
Jaycee at Goode, Cave Spring Softball Association concession at
Shell, North Roanoke Recreation's Walrond Park stand, and Mt.
Pleasant's concession at Mt. Pleasant Park.
As part of the process, staff proposed that any revenue generated
from this contract (above and beyond concession operations), be
spent on improving parks. The recreation clubs agreed to this
stipulation and supported issuing the proposal. A Request for
Proposal for a five-year term for beverage and vending services
was issued. Pepsi and Coca-Cola were the only vendors that
responded and Pepsi was selected as the successful vendor.
Fiscal Impact•
Pepsi offered, and Roanoke County approved, a five-year contract
that included $60,000 paid to Roanoke County over 5 years;
$30,000 in year one, $10,000 in year 4, and $20,000 in year 5. Of
these funds, $50,000 will go to the clubs for park improvements
and $10,000 will go to Roanoke County (in year 5). In addition,
the clubs and the County will share commission on vending
services, depending on the park location. Pepsi will also
provide coolers to clubs and refrigerated units to concession
stands as needed.
The club presidents met and allocated the year one $30,000 payout
as follows:
Recreation Club
Allocation
North Roanoke Recreation Club
$5,250.00
Vinton Sandlot Boosters
$5,250.00
Cave Spring National Little
League
$5,250.00
Glenvar Youth Boosters
$5,250.00
Cave Spring Softball
Association
$4,000.00
Mt. Pleasant Recreation Club
$3,000.00
2
E'3
Recreation Club
Allocation
Cave Spring American Little
League
$500.00
Southwest County Soccer
Association
$500.00
Mason Cove Recreation Club
$500.00
Cave Spring Recreation
Foundation
$500.00
Staff Recommendation:
Appropriate year one $30,000 revenue from Pepsi to the general
fund and appropriate $30,000 to the Parks and Recreation
expenditure budget to be allocated to the recreation clubs as
defined in the report.
Respectfylly submitted,
Approved by,
Pete H i Director Elmer Hodge -
P
Pa�ks a d R reation County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x
Denied ( ) staff recommendation Harrison _ x
Received ( ) McNamara_ x _
Referred ( ) Minnix _ x _
To ( ) Nickens _ x _
cc: File
Pete Haislip, Director, Parks & Recreation
Diane D. Hyatt, Director, Finance
Elaine Carver, Director, Procurement
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 18, 1998
RESOLUTION 081898-5 DESIGNATING BLUE RIDGE COMMUNITY
SERVICES AS AN OPERATING COMMUNITY SERVICES BOARD
WHEREAS, §37.1-194 of the Code of Virginia, 1950 as amended, requires each city
and county to establish, singly or in combination, a community services board for the
provision of mental health, mental retardation, and substance abuse services to its
residents; and
WHEREAS, Roanoke County has already established Blue Ridge Community
Services pursuant to this statutory provision; and
WHEREAS, §37.1-194 of the Code of Virginia, 1950 as amended, further requires
each city and county to designate, in consultation with its community services board, this
board as an operating community services board, an administrative policy community
services board, or a policy -advisory community services board with a local government
department; and
WHEREAS, Blue Ridge Community Services provides community mental health,
mental retardation, and substance abuse services, directly through its own staff or through
contacts with other providers; and
WHEREAS, Blue Ridge Community Services conforms to the definition of an
operating community services board that is contained in §37.1-194.1 of the Code of
Virginia, 1950 as amended;
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County
1
of Roanoke, Virginia, that Blue Ridge Community Services is hereby designated as an
operating community services board with the powers and duties enumerated in §37.1-
197.A and §37.1-197.1 of the Code of Virginia, 1950 as amended.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
John Chambliss, Jr., Assistant Administrator
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 18, 1998
RESOLUTION 081898-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. that the certain section of the agenda of the Board of Supervisors for August 18,
1998 designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 5,
inclusive, as follows:
1. Approval of Minutes for July 14, 1998 and July 28, 1998.
2. Request to terminate a performance agreement with Relax, Inc and rescind
Public Private Partnership funds in the amount of $77,498.
3. Acceptance of donation from Clearbrook Civic League towards purchase of
Clearbrook community identification signs.
4. Donation of easement necessary to construct the water and sewer extension
to the Dixie Caverns Landfill, located in the Catawba Magisterial District.
5. Approval of resolution to amend the performance agreement with Country
East LLC.
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by
1
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holto , CM
Deputy Clerk to the Board of Supervisors
cc: File
Joyce Waugh, Assistant Director, Econ Dev
Terrance L. Harrington, County Planner
Diane D. Hyatt, Director, Finance
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Timothy W. Gubala, Secretary, IDA
Paul M. Mahoney, County Attorney
A -081898-6.a
Item No. '-%_ZDS
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD
DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY,
MEETING DATE: August 18, 1998
AGENDA ITEM: Request to terminate a Performance Agreement with Relax, Inc.
and rescind Public Private Partnership funds in the amount of
$77,498 in connection with related infrastructure improvements.
COUNTY ADMINISTRATOR'S COMMENTS:
`�v1
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/4/0 1"e0 2. rJ AA e 6e e t Jc
EXECUTIVE SUMMARY:
On November 19, 1996, by action A-111996-5, the Board of Supervisors authorized the
expenditure of $77,498 of Public Private Partnership funds on behalf of Relax, Inc., for a
Microtel (motel) at the corner of Plantation Road and Friendship Lane in the Hollins
Magisterial District, and subsequently entered into to a Performance Agreement dated
January 23, 1997.
Staff worked with Relax, Inc. while final construction costs were determined and financing
was being arranged. Plans were submitted and approved. Staff noted that construction had
not begun and notified Relax, Inc., in writing on June 8, 1998 that a written request would
be needed to consider an extension of the Performance Agreement. Mr. Patel called to say
that he did not want to extend the agreement, he was not going to build the Microtel and was
going to sell the project. A letter stating his intentions was requested, but not received.
Staff requests that the Board of Supervisors terminate the Performance Agreement and
rescind the Public Private Partnership funds in the amount of $77,498 that they may be
returned to the Public Private Partnership Fund for future use.
FISCAL IMPACT
No fiscal impact. No funds were expended for this purpose since construction had not
begun.
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors terminate the Performance Agreement with
Relax, Inc., rescinding Public Private Partnership funds in the amount of $77,498.
Respectfully submitted:
J e augh
Assistant Director
Approved:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by:Bob L. Johnson to approve Johnson _ x _
Denied () Harrison _ x
Received () McNamara_ x
Referred () Minnix _ x _
To () Nickens — x _
cc: File
Joyce Waugh, Assistant Director, Econ Dev
Diane D. Hyatt, Director, Finance
1
ACTION NO.
ITEM NO. — S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: August 18, 1998
AGENDA ITEM: Acceptance of Donation from Clearbrook Civic
League to be used Towards Purchase of
Clearbrook Community Identification Signs.
COUNTY ADMINISTRATOR'S COMMENTS:
�'EC.7Jn)me�,cl} C�t'�1ft�tc� o� �
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czn-/.,ikf;dn ---" "P '°P': ," a /";Ie
J * 4 v u r —4 J �- '�/ �k- Ii "� Ali .
Roanoke County began a median landscape program in 1995.
Nine separate locations have been planted and are being
maintained. During the Community Plan neighborhood council
meetings held in 1997 several communities expressed interest in
obtaining landscaping and median signage identifying their
communities.
Recently, the Clearbrook Civic League collected $800.00 from
its members towards the purchase of two signs identifying the
Clearbrook Community. These signs have been purchased and will be
installed in the Route 220 median near the Franklin County line,
and in a median just north of the Blue Ridge Parkway. The Civic
League will also plant and maintain landscaped areas at these
signs.
FISCAL IMPACT•
Total cost of the two signs was approximately $2900.00
Roanoke County share for the two signs was approximately $2100.00
These funds had been previously allocated as part of the median
landscaping program. No new appropriations are requested.
Staff recommends as follows:
That Roanoke County accept the $800.00 donation from the
Clearbrook Civic League, and credit these funds back into the
budget of the Department of Community Development for use in the
median landscaping program.
Respectfully Submitted,
Approved,
ACTION
No
Approved (x ) Motion by: Bob L. Johnson to L. Johnson to a�rove Johnson _
Denied ( ) Harrison _
Received ( ) McNamara_
Referred ( ) Minnix
To ( ) Nickens _
cc: File
Terrance L. Harrington, County Planner
Diane D. Hyatt, Director, Finance
VOTE
Yes Abs
x
x _
x _
x _
x
��-
AICP
Development
z�
Elmer C. odge
County Administrator
Terrance
Departm
Harr' gton,
t of mmunity
ACTION
No
Approved (x ) Motion by: Bob L. Johnson to L. Johnson to a�rove Johnson _
Denied ( ) Harrison _
Received ( ) McNamara_
Referred ( ) Minnix
To ( ) Nickens _
cc: File
Terrance L. Harrington, County Planner
Diane D. Hyatt, Director, Finance
VOTE
Yes Abs
x
x _
x _
x _
x
A -081898-6.c
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 18, 1998
AGENDA ITEM: DONATION OF EASEMENT NECESSARY TO CONSTRUCT THE
WATER AND SEWER EXTENSION TO THE DIXIE CAVERNS
LANDFILL, LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT.
0 L
The extension of water and sewer to the Dixie Caverns Landfill is being constructed
as the final part of the closure of the old Dixie Caverns Landfill project, as described
in a report to the Board of Supervisors dated June 9, 1998. This project involves
the acquisition of an easement necessary for the construction, as shown on the
attached location map.
These easements are being donated to the County of Roanoke and require no
expenditure of funds.
The Department of Community Development was represented by outside counsel
in the preparation, acquisition, and approval of these easements. Staff
recommends that the Board of Supervisors accept this easement for the water and
sewer extension to the Dixie Caverns Landfill.
1
BMITTED BY: APPROVED BY:
Arnold Covey, Dir for Elmer C. Hodge
Department of Community D velopment County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by:Bob L. Johnson to approve Johnson _ x
Denied () Harrison _ x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
2
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 18, 1998
RESOLUTION 081898-6.d AUTHORIZING EXECUTION OF AN
AMENDMENT TO PERFORMANCE AGREEMENT WITH THE
INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY,
VIRGINIA, AND COUNTRY EAST, L.L.C.
WHEREAS, by Resolution #061097-3 the Board of Supervisors authorized the
execution of a performance agreement with Country East, LLC, and the Industrial
Development Authority of Roanoke County, and appropriated the funds therefor; and,
WHEREAS, in order to obtain a sight distance easement on Garman Road for the
Country East property entrance, necessary for acceptance of the new Garman Road into
the state secondary system, staff and the IDA have negotiated a proposed amendment to
the performance agreement dated July 22, 1997; and,
WHEREAS, the proposed amendment would extend the payback period for Country
East, L.L.C., for an additional year to 2005, and reduce the annual penalty to $10,000.00
per year for not meeting the terms of the agreement.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That execution of the Amendment to Performance Agreement with the
Industrial Development Authority of Roanoke County, Virginia, and Country East, L.L.C.,
to provide for acquisition of the required sight distance easement from Country East,
L.L.C., in consideration for which the payback period for Country East, L.L.C., is to be
1
extended for an additional year to 2005, and the annual penalty for not meeting the terms
of the agreement is to be reduced to $10,000.00 per year.
2. That the County Administrator is hereby authorized to execute said
performance agreement on behalf of the Board of Supervisors, and take such further
actions as may be necessary to accomplish this transaction, all of which shall be on form
approved by the County Attorney.
3. That this resolution shall be effective on and from the date of its adoption.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Q 14�
Brenda J. Holtdfi, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Timothy W. Gubala, Secretary, IDA
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON AUGUST 18, 1998
RESOLUTION 081898-7 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
an executive meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the executive meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening
the executive meeting were heard, discussed or considered by the Board of Supervisors
of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Executive Session
0
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 18, 1998
ORDINANCE 081898-8 CREATING VIRGINIA'S FIRST REGIONAL
INDUSTRIAL FACILITY AUTHORITY
WHEREAS, pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64
of Title 15.2 of the 1950 Code of Virginia, as amended (the "Act"), the Board of
Supervisors of Roanoke County, Virginia (County), after public hearing, duly advertised,
if required by law, has determined that the economic growth and development of the region
and the comfort, convenience and welfare of its citizens require the development of
facilities and that joint action through a regional industrial facility authority will facilitate the
development of the needed facilities; and,
WHEREAS, the County of Roanoke is authorized by the Act to participate in such
Regional Authority and the Board of Supervisors of Roanoke County, Virginia, in
conjunction with other governing bodies hereby proposes to create Virginia's First
Regional Industrial Facility Authority, a public body politic and corporate created pursuant
to the Act; and,
WHEREAS, the first reading of this ordinance was held on July 28, 1998; and the
second reading and public hearing was held on August 18, 1998, and was duly advertised.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County as follows:
1. That there hereby is created an Authority pursuant to the Virginia Regional
Industrial Facilities Act, Chapter 64 of Title 15.2 of the 1950 Code of Virginia, as amended,
1
whose name shall be 'Virginia's First Regional Industrial Facility Authority" and whose
member localities shall be as follows:
The County of Bland, Virginia The County of Craig, Virginia
The County of Giles, Virginia The County of Montgomery, Virginia
The County of Pulaski, Virginia The County of Roanoke, Virginia
The County of Wythe, Virginia The City of Radford, Virginia
The City of Roanoke, Virginia The City of Salem, Virginia
The Town of Christiansburg, VA The Town of Dublin, Virginia
The Town of Narrows, Virginia
The Town of Pulaski, Virginia
The Town of Pearisburg, Virginia
each of which is a political subdivision of the Commonwealth of Virginia, authorized to
participate as a member of the Authority by the Act and collectively are the "Member
Localities."
2. That as provided by the Act, the Board of Supervisors of Roanoke County,
Virginia, after due consideration, hereby makes the following findings:
A. The economy of Western Virginia has not kept pace with those of
much of the rest of the Commonwealth. Individual localities in the region often lack the
financial resources to assist in the development of economic development projects.
Providing a mechanism for localities in the region to cooperate in the development of
facilities will assist the region in overcoming this barrier to economic growth. The creation
of a regional industrial facility authority will assist this area of the Commonwealth in
achieving a greater degree of economic stability.
2
B. The purpose of the regional industrial facility authority is to enhance
the economic base for the member localities by developing, owning, and operating, one
or more facilities on a cooperative basis involving its member localities.
C. The exercise of the powers granted by the Act shall be in all respects
for the benefit of the inhabitants of the region and other areas of the Commonwealth, for
the increase of their commerce, and for the promotion of their safety, health, welfare,
convenience and prosperity.
D. That the economic growth and development of this locality and the
comfort, convenience and welfare of its citizens require the development of facilities and
that joint action through a regional industrial facility authority by the localities which are to
be members of the proposed authority will facilitate the development of the needed
facilities.
3. That in furtherance of this Ordinance, the Chairman of the Board of
Supervisors is hereby authorized to execute an agreement in the form attached to this
Ordinance establishing the respective rights and obligations of the Member Localities with
respect to the Authority.
On motion of Supervisor Nickens to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
C
A COPY TESTE:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Timothy W. Gubala, Director, Economic Dev
Diane D. Hyatt, Director, Finance
David W. Rundgren, Executive Director, New River Valley Commerce Park
Study Committee
Virginia Headwaters Regional Industrial Facilities Authority member localities
County of Bland, VA County of Craig, VA
County of Giles, VA County of Montgomery, VA
County of Pulaski, VA City of Radford, VA.
County of Wythe, VA City of Salem, VA
City of Roanoke, VA Town of Dublin, VA
Town of Christiansburg, VA Town of Pearisburg, VA
Town of Narrows, VA Town of Pulaski, VA
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, TUESDAY, AUGUST 18, 1998
ORDINANCE 081898-9 GRANTING A SPECIAL USE PERMIT TO ROBERT
LEWIS AND ELAINE LEWIS TO ALLOW AN ACCESSORY APARTMENT IN
A R-1, LOW DENSITY RESIDENTIAL DISTRICT, AT 1714 MILLBRIDGE
ROAD (TAX MAP NO. 56.01-4-16), CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Robert Lewis and Elaine Lewis have filed a petition to allow an
accessory apartment in a R-1, Low Density Residential District, located at 1714 Millbridge
Road (Tax Map No. 56.01-4-16) in the Catawba Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on August
4, 1998; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading
on this matter on July 28, 1998; the second reading and public hearing on this matter was
held on August 18, 1998.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Robert Lewis
and Elaine Lewis to allow an accessory apartment in a R-1, Low Density Residential District,
located at 1714 Millbridge Road (Tax Map No. 56.01-4-16) in the Catawba Magisterial District
is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the
provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use
Permit is hereby approved with the following conditions:
(1) Height of the accessory apartment shall be limited to one story.
(2) Exterior materials will match those of the existing house.
1
(3) Apartment will be occupied by family members only.
2. That this ordinance shall be in full force and effect thirty (30) days after its final
passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized by this
ordinance.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
ZU'4t-eL (0, )�L�
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
2
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+� DEPARTMENT OF PLANNING LEWIS SITE
I AND ZONING TAX MAP # 56.01-4-16.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, AUGUST 18, 1998
ORDINANCE 081898-10 TO CHANGE THE ZONING CLASSIFICATION OF
A 3.830 -ACRE TRACT OF REAL ESTATE LOCATED ON THE EAST SIDE
OF ROUTE 419 ACROSS FROM ITS INTERSECTION WITH LOCKE
STREET (PART OF TAX MAP NO. 36.19-1-40) IN THE CATAWBA
MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1
TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON
THE APPLICATION OF NORTH ROANOKE DEVELOPMENT CORP.
WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the
second reading and public hearing were held August 18, 1998; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on August 4, 1998; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing 3.830
acres, as described herein, and located on the east side of Route 419 across from its
intersection with Locke Street (Part of Tax Map Number 36.19-1-40) in the Catawba
Magisterial District, is hereby changed from the zoning classification of C-1, Office District,
to the zoning classification of C-2, General Commercial District.
2. That this action is taken upon the application of North Roanoke
Development Corp.
3. That the owner of the property has voluntarily proffered in writing the
following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby
1
accepts:
(1) The final site plan shall generally conform with the Master Site
Development Plan for ARK Medical Center, prepared by Jerome
Donald Henschel, dated June 5, 1998.
(2) No access to either the development or to Route 419 shall be made
from either Embassy Drive or Governor Drive.
(3) Wherever possible, existing vegetation shall be preserved and
incorporated into the buffering requirements. Screening and buffering
in that area of the development adjoining Tax Map Nos. 36.19-1-36
and 36.19-1-37 shall be Type D, Option 1, buffer yard with a 6 -foot
stockade fence plus Type E, buffer yard planting. In all other areas,
screening and buffering shall comply with the provisions of the
Ordinance.
(4) Building height shall be a maximum of 35 feet.
(5) All parking lot lighting shall be down lit. The poles, including fixtures
for the parking lot lighting shall not exceed 25 feet above grade.
(6) Freestanding signs shall be monument style and limited to two. No
freestanding sign shall exceed 15 feet above grade. Combined
square footage shall not exceed .5 feet for every 1 foot of road
frontage. A Sign Allocation Plan shall be submitted for approval in
conjunction with site plan review. Lighting for freestanding signs shall
be with in -ground units or back lit.
05
(7) Building materials and architecture shall be coordinated throughout
the entire complex.
(8) A minimum of one medium to large 1'/" caliper tree for every ten
parking spaces shall be planted. Trees shall be planted within
landscaped medians, peninsulas or planter islands designed in a way
as to channel traffic, facilitate storm water management, and break up
long expanses of parking areas.
(9) No off premises advertising signs shall be constructed on the
property.
4. That said real estate is more fully described as follows:
BEGINNING at a point on the easterly right-of-way of Virginia Route 419; said point
being at the southwesterly comer of the property of Pinkerton Properties (Tax Map
No. 36.19-1-41); thence N. 71 deg. 03' E. 323.51 feet to a point; thence S. 10 deg.
37' 15" E. 465.73 feet to a point; thence S. 71 deg. 03'W. 386.45 feet to a point on
the easterly right-of-way of Virginia Route 419; thence proceeding with the easterly
right-of-way of Route 419 and with a curved line to the left having a chord bearing
and distance of N. 5 deg. 18' 02" W. 474.21 feet, an arc distance of 474.72 feet to
the point and place of beginning, and containing 3.830 acres.
5. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
3
NAYS: None
A COPY TESTE:
Ae. (j -AJJ22�'
Brenda J. Holt , CMC
cc: File Deputy Clerk to the Board of Supervisors
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
4
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* DEPARTMENrI' OF PLANNING NORTH ROANOKE DEVELOPMENT CORPORATION
_ t
AND ZONING TAX MAP # 36.19-1-40
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, AUGUST 18, 1998
ORDINANCE 081898-11 TO CHANGE THE ZONING CLASSIFICATION
OF A 5.4 -ACRE TRACT OF REAL ESTATE LOCATED IN THE 5800
BLOCK OF STARKEY ROAD (PART OF TAX MAP NO. 87.18-2-24) IN
THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING
CLASSIFICATION OF 1-2 TO THE ZONING CLASSIFICATION OF 1-1
WITH CONDITIONS UPON THE APPLICATION OF VIRGINIA VARSITY
TRANSFER, INC.
WHEREAS, the first reading of this ordinance was held on July 28, 1998, and
the second reading and public hearing were held August 18, 1998; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on August 4, 1998; and
law.
WHEREAS, legal notice and advertisement has been provided as required by
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing
5.4 acres, as described herein, and located in the 5800 block of Starkey Road (Part of
Tax Map Number 87.18-2-24) in the Cave Spring Magisterial District, is hereby
changed from the zoning classification of 1-2, Industrial District, to the zoning
classification of 1-1, Industrial District.
2. That this action is taken upon the application of Virginia Varsity
Transfer, Inc.
3. That the owner of the property has voluntarily proffered in writing the
1
following conditions which the Board of Supervisors of Roanoke County, Virginia,
hereby accepts:
(1) The buildings and doors to the storage buildings will not be the
colors red or orange.
4. That said real estate is more fully described as follows:
BEGINNING at Corner#1, said point located on the northerly right-of-way of
Starkey Road (Virginia Secondary Route 904) said point also being the
southeasterly corner of Tract 1A (131315, page 68); thence leaving Starkey Road
and with the easterly boundary of Tract 1A, N 15 deg. 05'59" E. passing the
northeastern corner at approximately 412.00 feet, in all 440.32 feet to Corner #2,
said point located on the easterly boundary of Tract 1 B (PB11, page 151);
thence continuing with Tract 1 B for the following 3 courses; thence continuing
with Tract 1 B for the following 3 courses; thence with a curve to the left, which
said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 171.92
feet, a radius of 250.00, a chord of 168.55 feet and bearing N. 4 deg. 36' 02" W.
to Corner #3; thence with a curve to the right, which said curve is defined by a
delta angle of 39 deg. 24' 02", an arc length of 206.30 feet, a radius of 300.00
feet, a chord of 202.26 feet and bearing N. 04 deg. 36' 01" W. to Corner #4;
thence N. 15 deg. 05' 59" E. 465.19 feet to Corner #5, said point located on the
westerly boundary of original Crescent Heights Subdivision (PB 1, page 256);
thence leaving Tract 1 B and with Crescent Heights, S. 35 deg. 52'28" E.
1266.16 feet to Corner #6, said point located on the northerly right-of-way of
Starkey Road (Virginia Secondary Route 904); thence leaving Crescent Heights
Subd. and with Starkey Road, s. 75 deg. 30'29" W. 53.70 feet to a point being
the southeasterly corner of proposed New Tract IIA (7.696 acre parcel); thence
leaving Starkey Road and with 4 proposed new division lines surrounding New
Tract IIA, N. 35 deg. 5228" W. 599.41 feet to a point; thence S. 77 deg. 39' 54"
W. 403.27 feet to a point; thence with a curve to the left, which said curve is
defined by a delta angle of 37 deg. 23'02", an arc length of 195.74 feet, a radius
of 300.00 feet, a chord of 192.29 feet and bearing S. 03 deg. 35' 32" E. to a
point; thence S. 15 deg. 05'59" W. 409.32 feet to a point, said point located on
the northerly right-of-way of Starkey Road (Virginia Secondary Route 904);
thence with said Starkey Road and leaving the southwesterly corner of proposed
New Tract IIA with a curve to the left, which said curve is defined by a delta
angle of 4 deg. 32' 56", an arc length of 58.85 feet, a radius of 741.20 feet, a
chord of 58.83 feet and bearing S. 73 deg. 17'56" W. to Corner #1, the place of
Beginning, and containing 5.385 acres.
5. That this ordinance shall be in full force and effect thirty (30) days after its
2
final passage. All ordinances or parts of ordinances in conflict with the provisions of
this ordinance be, and the same hereby are, repealed. The Zoning Administrator is
directed to amend the zoning district map to reflect the change in zoning classification
authorized by this ordinance.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
0. A/W�
Brenda J. Holt , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
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DEPARTMENT OF PLANNING LUGA GARSITY TRANSFER SITE
.AND SGUIi TG
,' TAX MAP # 87.18-2-24
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, AUGUST 18, 1998
DENIAL OF ORDINANCE 081898-12 TO CHANGE THE ZONING
CLASSIFICATION OF A 20 -ACRE TRACT OF REAL ESTATE LOCATED
IN THE VICINITY OF BRAMBLETON AVENUE (ROUTE 221) AND
ELECTRIC ROAD (ROUTE 419) IN THE CAVE SPRING MAGISTERIAL
DISTRICT FROM THE ZONING CLASSIFICATION OF R-1, R-2, AND C-2
CONDITIONAL TO THE ZONING CLASSIFICATION OF C-1 AND C-2
UPON APPLICATION OF ROANOKE COUNTY BOARD OF
SUPERVISORS
WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the
second reading and public hearing were held August 18, 1998; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on August 4, 1998; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
On motion of Supervisor Minnix to deny the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Nickens
NAYS: None
PRESENT: Supervisor Harrison
ABSTAIN: Supervisor Johnson
A COPY TESTE:
A� Q. kk44� -
Brenda J. HoltoK, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney