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1/12/1999 - Adopted Board Records
A-011299-1 ACTION NO. ITEM NUMBER .� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 12, 1999 AGENDA ITEM: Authorization to Execute an Updated Contract with the Roanoke Valley SPCA Increasing the Fees for the Impoundment of Animals COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On December 17, 1996, the Board of Supervisors approved the current contract with the Roanoke Valley SPCA to provide impoundment facilities for animals brought in by the Police Department. This contract is for operations only and does not include any funding for the capital facilities. The rates approved at that time were $7.75 per day. The SPCA has advised that the current fees are insufficient to cover their operational costs and new rates have been negotiated for the balance of the current fiscal year. The new rate will be for $8.75 per day (previously $7.75 per day) for each animal taken to the shelter by the Police Department. A second problem experienced by the SPCA is the fact that no one is paying for the strays or owner releases brought to the shelter by residents of the various localities. The new contract will also charge $8.75 per day for up to 5 days for each stray animal brought to the shelter by Roanoke County residents (the same provision will be applied to each of the other jurisdictions). Last year, approximately 160 stray animals were delivered to the shelter by Roanoke County residents. This charge is not applied to animals which are released by the owner to the shelter. The SPCA has advised that it is conducting its own capital campaign at this time and hopes to be in their new facility in Mid - 2000 and does not plan to provide impoundment facilities at that location. Representatives from Roanoke City, Roanoke County, Vinton, Botetourt and Craig (current users of the SPCA for impoundment facilities) are meeting with the City of Salem to determine our future course of action and considering the possibility of establishing a regional program, perhaps as an expansion of the City of Salem's facility. A separate contract will be negotiated for the next fiscal year (beginning July 1, 1999) which will be brought to the Board for inclusion in the upcoming budget process. A separate agenda item is included today which will amend our local ordinance to recover the Boarding Fees from residents who reclaim their animals to reflect the new rates. IR At the present time, the Roanoke Valley SPCA facility is the only local facility with accommodations for the impoundment of the Valley's animals. Staff is working to find alternate solutions for the future efforts of the management of animals. FISCAL IMPACT: Based on historical placements at the shelter, the new contract provisions are expected to cost an additional $5,100 for the balance of the current fiscal year. We will make every effort to absorb these costs but may have to request additional funds if more people than anticipated turn in animals to the shelter. RECOMMENDATIONS: Staff recommends authorizing the new contract with the Roanoke per day, retroactive to January 1, County Attorney. Respectfully submitted, ohn M. Chambliss, Jr. Assistant Administrator ACTION the County Administrator to sign Valley SPCA at the rate of $8.75 1999, upon form approved by the Appr ed by, ow Elmer C. Hod County Administrator VOTE No Yes Absent Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x Denied ( ) Harrison _ x Received ( ) McNamara_ _ x Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File John M. Chambliss, Jr., Assistant Administrator Ray Lavinder, Chief of Police AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE. ROANOKE COUNTY ADMINISTRATION CENTER ON MONDAY, JANUARY 12, 1999 ORDINANCE 011299-2 AMENDING CHAPTER 2 OF THE ROANOKE COUNTY CODE, ADMINISTRATION, BY THE ADDITION OF A NEW ARTICLE V, COUNTY BOARD ORGANIZATION AND PROCEDURE, WHICH ESTABLISHES RULES OF ORGANIZATION AND PROCEDURE FOR MEETINGS OF THE BOARD OF SUPERVISORS WHEREAS, the first reading of this ordinance was held January 4, 1999; and the second reading was held January 12, 1999. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, that Chapter 2 of the Roanoke County Code, Administration, be amended by the addition of a new Article V. County Board Organization and Procedure, to read and provide as follows: ARTICLE V of CHAPTER 2 COUNTY BOARD ORGANIZATION AND PROCEDURE Section 2-101 Authority 2-102 Regular Meetings 2-103 Special Meetings 2-104 Study Sessions 2-105 Executive Sessions 2-106 Minutes 2-107 Supervisor Order Book 2-108 The Presiding Officer - Election and Duties 2-109 Call to Order - Presiding Officer 2-110 Roll Call 2-111 Quorum 2-112 Rules of Order 2-113 Order of Business 2-114 Agenda 2-115 Rules of Debate 2-116 Addressing the Board 2-117 Addressing the Board after Motion Made 2-118 Manner of Addressing the Board Time Limit 2-119 Silence Constitutes Affirmative Vote 2-120 Decorum 1 section. (f) Except for properly -called executive sessions as permitted by state law, all regular meetings of the County Board and official committees of the Board shall be open to the media, freely subject to recording by radio, television and photography at any time, provided that such arrangements do not interfere with the orderly conduct of the meetings under such rules as the Board may prescribe. SECTION 2-103. Special Meetings. (a) The Chair or two members of the Board may call special meetings of the Board whenever in their opinion the public business may require it. (b) Whenever a special meeting shall be called, notice in writing signed by the Chair of the Board or two members of the Board shall be filed with the Clerk and delivered upon each member of the Board either in person or by notice left at his place of residence or business, stating the date and hour of the meeting and the purpose for which such meeting is called, and no business shall be transacted at the meeting except such as is stated in the notice. (c) The notice may be waived if all members of the governing body attend the special meeting or sign a waiver. SECTION 2-104. Work Sessions. (a) The Board may meet informally in work sessions which shall be open to the general public, at the call of the County Administrator or of any member of the Board, to review forthcoming programs of the County, receive progress reports on current programs or projects, or receive other similar information from the County Administrator, provided that all discussions and conclusions thereon shall be informal. (b) Work sessions shall not continue past two (2) hours of their starting time unless the majority of those Board members present choose to continue. SECTION 2-105. Executive Sessions. Executive sessions or closed meetings may be held in accordance with the provisions of the Q (a) The presiding officer of the Board shall be the Chair, who shall be elected at the first meeting in January of each year, by the Board members, from their membership. The Chair shall assume the duties of the presiding officer immediately following his election. (b) The Chair shall preserve strict order and decorum at all regular and special meetings of the Board and confine members in debates to the question under discussion. (c) The Chair shall state every question coming before the Board, announce the decision of the Board on all subjects and decide all questions of order, subject, however, to an appeal to the Board, in which event a majority vote of the Board shall govern and conclusively determine such question of order. (d) The Chair shall vote on all questions, his name being called last. (e) The Board members shall elect a Vice Chair from its membership at the first meeting in January of each year, who shall preside in the absence of the Chair. (f) During the absence of the Chair, the Vice Chair shall discharge the duties and exercise the powers and authority of the Chair. In the absence of the Vice Chair, the Chair shall appoint any member of the Board to preside in his absence. The Board member so chosen shall discharge the duties and exercise the powers and authority of the Chair. The member of the Board presiding, whether he be the Vice Chair or a member of the Board appointed by the Chair, shall vote on all questions before the Board during the time he is presiding. SECTION 2-109. Call to Order - Presiding Officer. (a) The Chair of the Board, or in his absence, the Vice Chair, shall take the chair precisely at the hour appointed for the meeting, and shall immediately call the Board to order. (b) In the absence of the Chair or the Vice Chair, the County Administrator, shall call the Board to order, whereupon a temporary Chair shall be elected by the members of the Board then present. (c) Upon the arrival of the Chair or Vice Chair, the temporary Chair shall immediately relinquish the position of presiding officer upon the conclusion of the business immediately before the Board. 61 Reports Work Sessions Executive Session [as required] Public Hearing and First Reading of Ordinances Public Hearing and Second Reading of Ordinances Reports and Inquiries of Board Members Adjournment SECTION 2-114. Agenda. (a) The Chairman of the Board and the County Administrator shall establish the agenda for each meeting, arrange a list of the matters to be considered according to the Order of Business, and shall see that all items are properly coordinated and prepared. All reports, communications, ordinances, resolutions, action items, contract documents, or other matters to be submitted to the Board will be prepared by the appropriate department and reviewed and approved by the County Administrator. The Finance Director, or his/her designee, shall review all matters for their fiscal impact, and certify the sufficiency of funds or recommend a source of supplemental appropriation. Ordinances, resolutions, contract documents or other matters requiring action by the County Attorney shall be submitted to the County Attorney, or his/her designee, for preparation or review, as necessary. The Clerk to the Board shall assist in the preparation of the agenda and shall furnish each member of the Board, the County Administrator and the County Attorney with a copy of the same at least twenty-four (24) hours prior to the Board meeting and as far in advance of the meeting as time for preparation will permit. (b) After distribution of the agenda, matters requiring the Board's immediate attention shall be presented to the Board, as requested by the County Administrator or the County Attorney. (c) The agenda shall provide a time when any Board member may bring before the Board any business that he feels should be deliberated upon by the Board. These matters need not be specifically listed on the agenda, but formal action on such matters shall be deferred until the next Board meeting, except that immediate action may be taken upon the unanimous consent of all members of the Board. SECTION 2-115. Rules of Debate. (a) The Chair or Vice Chair or such other member of the Board as may be presiding may move and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Board 7 (h) Nothing herein shall be construed to prevent any member of the Board from making or remaking the same or any other motion at a subsequent meeting of the Board. (I) No second to motions shall be required in order for the Board to consider that motion. SECTION 2-116. Addressing the Board (a) Any person desiring to address the Board by oral communication shall first complete and file an appearance request form, and secure the permission of the presiding officer provided, however, that preference will be given to those persons who have notified the Clerk by noon of the day preceding the Board meeting of their desire to address the Board. SECTION 2-117. Addressing the Board after Motion Made. After a motion is made by the Board, no person shall address the Board without first securing the permission of the presiding officer to do so. SECTION 2-118. Manner of Addressing the Board - Time Limit. (a) Each person addressing the Board shall step up to the microphone in front of the podium, shall give his name and address in an audible tone of voice for the record, and unless further time is granted by the Board, shall limit his address to three minutes. (b) All remarks shall be addressed to the Board as a body and not to any member thereof. (c) No person, other than the Board and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Board, without the permission of the presiding officer. (d) No question shall be asked a Board member except through the presiding officer. SECTION 2-119. Decorum. C rules of conduct relating to the governmental affairs of the County. Board action shall be taken by ordinance when required by law, or to prescribe permanent rules of conduct which continue in force until repealed, or where such conduct is enforced by penalty. An enacted resolution is an administrative act which is a formal statement of policy concerning matters of special or temporary character. Board action shall be taken by resolution when required by law and in those instances where an expression of policy more formal than a motion is desired. An enacted motion/action is a form of action taken by the Board to direct that a specific action be taken on behalf of the County. A motion/action, once approved and entered into the record, is the equivalent of a resolution in those instances where a resolution is not required by law. Proclamations may be issued by the Chair. (b) All ordinances shall be prepared by the County Attorney and presented to the Board only in printed or type written form. No ordinance shall be prepared for presentation to the Board unless ordered by a majority vote of the Board, or requested in writing by the County Administrator, or prepared by the County Attorney on his own initiative. (c) Ordinances, resolutions, and other matters or subjects requiring action by the Board must be introduced and sponsored by a member of the Board, except that the County Administrator or County Attorney may present ordinances, resolutions and other matters or subjects to the Board, and any Board member may assume sponsorship thereof by moving that such ordinances, resolutions, matters or subjects be adopted; otherwise, they shall not be considered. (d) No ordinance shall relate to more than one subject, which shall be clearly expressed in its title, and no ordinance, or section thereof, shall be amended or repealed unless the new ordinance contains the title of the ordinance or section amended or repealed. (e) No ordinance or resolution appropriating money, imposing taxes, or authorizing the borrowing of money shall be passed except by a recorded roll call affirmative vote of a majority of all members elected to the Board. (f) The Clerk shall prepare copies of all proposed ordinances for distribution to all members of the Board at least seventy-two (72) hours before the Board meeting at which the ordinance is to be introduced. If the ordinance carries an emergency clause, copies of the ordinance must be distributed at least twelve (12) hours prior to the meeting of the Board at which said ordinance is to be considered. (g) All ordinances shall have two (2) separate readings, but the second shall never be 11 or written legal opinion to all members of the Board so that all members of the Board may be fully informed of the status of County affairs. (q) Any member of the Board may, for purposes of inquiry, request verbal opinion or advice on County legal matters directly from the County Attorney. SECTION 2-124. Reports and Resolutions to Be filed with Clerk. All reports and resolutions shall be filed with the Clerk and entered in the minutes. SECTION 2-125. Adjournment. A motion to adjourn shall always be in order and decided without debate. SECTION 2-126. Creation of Committees, Boards and Commissions. (a) The Board may create committees, boards, and commissions to assist in the conduct of the operation of the County government with such duties as the Board may specify not inconsistent with the County Charter or County Code. (b) Membership and selection of members shall be as provided by the Board if not specified by the County Charter or County Code. (c) Any committee, board, or commission so created shall cease to exist upon the accomplishment of the special purpose for which it was created, or when abolished by a majority vote of the Board. (d) No committee so appointed shall have powers other than advisory to the Board or the County Administrator except as otherwise specified by the County Charter or County Code. SECTION 2-127. Suspension and Amendment of these Rules. (a) Any provision of these rules not governed by the County Charter or County code may be temporarily suspended by a vote of a two-thirds four (4) members of the Board. The vote on any such suspension shall be taken by yeses and noes and entered upon the record. 13 cc: File Paul M. Mahoney, County Attorney Ij Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge r Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 12, 1999 ORDINANCE 011299-3 AUTHORIZING THE LEASE OF AN EXISTING DWELLING AND 10.40 ACRES OF REAL ESTATE AT THE SPRING HOLLOW RESERVOIR BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of concerning the disposition of the hereinabove -described real estate was held on December 15, 1998. The second reading on this matter was held on January 12, 1999; and 2. That this property consists of approximately 10.40 acres of real estate with improvements identified as Roanoke County Tax Parcel No. 73.00-1-6; and 3. That it is in the County's best interest to lease this property to Carrie Smith and Lauren Tuttle in order to safeguard the valuable improvements thereon and to receive fair market value lease payments until such time as it may be necessary to utilize said property in connection with the Spring Hollow Reservoir Project. 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson 1 NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M Mahoney, County Attorney Diane D. Hyatt, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 12, 1999 RESOLUTION 011299-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 12, 1999 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Resolution of Support for Virginia Recreation Access Grant for Vinyard Park. 2. Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals. 3. Donation of storm drainage easement on property owned by James M. Carroll, Jr. and Theresa Ann Carroll to the Board of Supervisors. 4. Acceptance of Wolf Run and Wolf Crest into the Virginia Department of Transportation Secondary System. 5. Acceptance of Apricot Trail, Jordan Circle, Chadwick Circle and Twin Views Court into the Virginia Department of Transportation Secondary System. 6. Acceptance of an extension of Meadow Creek Drive into the Virginia Department of Transportation Secondary System. 7. Acceptance of water and off-site sewer facilities serving Bower Road Office Building. 1 8. Acceptance. of donation of a sanitary sewer and water easement from William E. Ray, Jr. and Judy M. Ray, located at 4443 Keefer Road, Cave Spring Magisterial District. 9. Acceptance of Willingham Drive into the Virginia Department of Transportation Secondary System. 10. Appropriation for 1999 Roanoke Regional Chamber of Commerce Membership Dues. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: &'e'-4LQ' 4at� Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors Cc: File Pete Haislip, Director, Parks & Recreation Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney Gary Robertson, Director, Utility Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAYJANUARY 12, 1999 RESOLUTION 011299-4.a REQUESTING THE DIRECTOR OF THE VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION TO DESIGNATE VINYARD PARK AS A PUBLIC RECREATION AREA AND TO RECOMMEND TO THE COMMONWEALTH TRANSPORTATION BOARD THAT RECREATIONAL ACCESS FUNDS BE APPROVED FOR THIS PROJECT. WHEREAS, Vinyard Park is being developed by the Roanoke County Department of Parks and Recreation as a recreational facility serving the residents of Roanoke County; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the procedure governing the allocation of recreational access funds as set forth in Section 33.1-223 of the Code of Virginia requires joint action by the Director of the Department of Conservation and Recreation and the Commonwealth Transportation Board; and WHEREAS, a statement of policy agreed upon between the said Director and Board approves the use of such funds for the construction of access roads to publicly -owned recreational areas; and WHEREAS, it appears to the Board that all requirements have been met to permit the Director of the Department of Conservation and Recreation to designate Vinyard Park as a public recreational facility and further permit the Commonwealth Transportation Board to provide funds for access to this public recreation area in accordance with Section 33.1- 223 of the Code of Virginia; and WHEREAS, the right of way of the proposed access road is provided by the County of Roanoke at no cost to the Recreational Access Fund; and WHEREAS, the Board acknowledges that, pursuant to the provisions of Section 33.1-223 of the Code of Virginia, this road shall be designated a 'Virginia Byway" and recommends the Commonwealth Transportation Board, in cooperation with the Director of the Department of Conservation and Recreation, take appropriate action to implement this designation. Further, the Board agrees, in keeping with the intent of Section 33.1-63 of the Code of Vir_ iq nia, to use its good offices to reasonably protect the aesthetic or cultural value of this road. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County of Roanoke hereby requests the Director of the Department of Conservation and Recreation to designate Vinyard Park as a public recreational area and to recommend to the Commonwealth Transportation Board that recreational access funds be allocated for an access road to serve said park; and BE IT FURTHER RESOLVED, that the Commonwealth Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara 2 A COPY TESTE: �. 4211 Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors Cc: File Pete Haislip, Director, Parks & Recreation A-011299-4. b ACTION NUMBER ITEM NUMBER--= AT UMBER_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 12, 1999 SUBJECT: Confirmation of appointments to the Building Code Board of Adjustment and Appeals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the December 15 meeting and should now be confirmed. 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS Supervisor Nickens nominated Larry W. Degen to a four-year term, expiring July 20, 2002, and Richard L. Williams to a four-year term expiring October 24, 2002. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. SUBMITTED BY: JL4. Mary H. Allen, CMC/AAE Clerk to the Board ACTION APPROVED BY: E44 Elmer C. Hodge County Administrator VOTE No Yes Absent Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x _ Denied () Harrison _ x — Received () McNamara_ _ x Referred () Minnix _ x To () Nickens _ x — Cc: File Building Code Board of Adjustments and Appeals A-011299-4. c ACTION NO. ITEM NO. T'3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 12, 1998 AGENDA ITEM: Donation of storm drainage easement on property owned by James M. Carroll, Jr. and Theresa Ann Carroll (Tax Map No. 44.02-01-18) to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes, in connection with the Revenue Sharing Program for Wildwood Road in the Catawba Magisterial District of the County of Roanoke: a) Donation of storm drainage easement, of variable width, from James M. Carroll, Jr., and Theresa Ann Carroll, husband and wife, (Tax Map No. 44.02-01-18) as shown on a plat prepared by Lumsden Associates, P.C., dated June 1, 1998 and revised July 27, 1998, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Arnold Covey, Director Department of Community Develo ent APPROVED BY: �� X-�V� Elmer C. Hodge County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE 3 No Yes Absent Motion by: H. Odell Minnix to approve Johnson _ x Harrison _ x _ McNamara_ x Minnix _ x _ Nickens x Cc: File Arnold Covey, Director, Community Development Paul M. Mahoney, County Attorney RAM Exemption Claimed: Grantee is exempted from recordation taxes and fees pursuant to § 58.1-811A(3), Code of Virginia. Prepared by Martin, Hopkins & Lemon P. 0. Box 13366 Roanoke, Virginia 24033 Tax Map No.: 44.02-01-18 Property Owners: James M. Carroll, Jr. and Theresa Ann Carroll Address: 2164 Wildwood Road Salem, Virginia 24153 "'/ THIS DEED OF EASEMENT, made this day of 1998, by and between JAMES M. CARROLL, JR. AND THERESA ANN CARROLL ("Grantor") and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA ("Grantee"). W I T N E S S E T H: That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easement, to -wit: A perpetual RIGHT and EASEMENT, 15 feet in width, to construct, operate, maintain, inspect and repair or replace a drainage system and related improvements including slope(s), if applicable, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated September 9, 1969, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 883, page 150, and designated on the Roanoke County Land Records as Tax 1 Map No. 44.02-01-18 (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit All. and by this reference made a part hereof (the "Plat"). The Grantee agrees to restore and repair any actual damage to Grantor's Property which may be directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect the Property have been fully explained to Grantor or Grantor's authorized representative. The fixtures, facilities, lines, utilities, and any other 2 improvements placed upon, under, or across the Property by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to ordinance No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 199 3 WITNESS the following signatures and seals: STATE OF COUNTY/G!T* OF GRANTOR: 0AM 42 hi J(SEAL) S M. CARROLL, JR. SEAL) THERESA ANN CARROLL to -wit: The foregoing instrument was acknowledged before me this day ofv�C- 1 1998 by James M. Carroll, Jr. --° Notary Public My commission expires: V�'�kp_c t i!Zj STATE OF �6 COUNTY/EI=£� OF ;'N to -wit: The foregoing insYu,-c— ument was acknowledged before me this ?� day of taS%` 1998 by Theresa Ann Carroll. Notary` Public My commission expires: flvkk I (! C( 4 Approved as to form: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By (SEAL) Martin, Hopkins & Lemon, P.C. Elmer C. Hodge STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to -wit: The foregoing instrument was acknowledged before me this day of , 1998, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. My commission expires: 5 Notary Public wzqz F63� a 00( �NHW •HElEn xPa .aUH>H Z04 F+wH P+M P'WZ cn D 3Wz P0.•,OWNWFVWiw wFH g¢aw (n zap 6Hz wFooHwww3 P4 Z WHW PO U) 04W¢ c�mzzFH P:W goc4WW�,,6H6 9q 3C0a.7� I �HaQOgz FDC fs+C7FU32WC7 W wP+agwwzz woa nab¢ zwH v, u U) cnH •�Lncncnz FH U, HWwWiw-1 Pd -Ho. N4 W 0 _Wxwi.m�woi. W Z cgHxNca�xaac� .- �y d o app 4611 /v1 -Y o��ba �Y %1 rk d•0 3 ' Lb ✓-:p co Ql �. N � w z r-� � Ol co Zt N `* Q- •c kQLw 11..__ n �� ' y z Pq Z H N H p5 R'i H N a w h z m H G Z YO va P: s�i� c7 -+ uj vn O — pq W H Q 0 U) ng Q E+ >'' 0y 0 Hpq H CN a H > ¢ o aN�!of $ 0 H X x Na . -< 04 E-1 z - z 4 N Q 0 O az: H o N H XCU G6 t�G h H C7 O U W O cc 0 r+ H G w awo >- o rC o '- W 3 z a H U a z U Mia U rn H U 9691 'hd N91 •(d'eJ OV90 '21 9hvol do A121:gdo-dd 61 -1 -Love# Xd1 W. 1, WAmuopre rI Z: ,LL '01& `�r,Bo,Zyol6 y ow 1w im 4,ej •,dr'`iionvo 'U yaWdP do AJd:9do2fd 3 ' Lb - b O a ao � w z �,-Nlw Zt N `* Q- •c kQLw 11..__ ,LL '01& `�r,Bo,Zyol6 y ow 1w im 4,ej •,dr'`iionvo 'U yaWdP do AJd:9do2fd THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 12TH DAY OF JANUARY, 1999, ADOPTED THE FOLLOWING: RESOLUTION 011299-4.d REQUESTING ACCEPTANCE OF WOLF RUN AND WOLF CREST INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Minnix, Harrison, Nickens, Johnson Nays: None Absent: Supervisor McNamara A Copy Teste: i&tea, Q A��. Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation r' Road to its "Pallreig Cre�k,£statesj cul—de—sac- Length ....................................0.35 miles it Road Width ........................................... 30' Service ....................................... SITE -� � W a, : 6, te its terminus at a cul—de—sac. Length ..................................... 0.14 miles R/W Width.... ................................... _... 50' Road Width. ......................................... . 30' Service....................................... Grove, -A� ' waaam l \ Byrd HHSOf ks 24 VICINITY MAP NOLF RUN — from Mountain View Road to its terminus at a cul—de—sac- Length ....................................0.35 miles R/W Width..............................................50' Road Width ........................................... 30' Service ....................................... 5 Homes NOLF CREST — from Wolf Run to its terminus at a cul—de—sac. Length ..................................... 0.14 miles R/W Width.... ................................... _... 50' Road Width. ......................................... . 30' Service....................................... 6 Homes Road Acceptance for WOLF CREEK prepared by Roanoke County, Dept. of Community Developmen [ ] g � �— } % , ) ) � % / ( \ ; ! _ � - i ! § \ / » CD / \ / /CL / / / CD f \ C '\ ) ) ) } ) ) k } \ } ® { ; /7 2 7ga ] 2 / A= u c 3 3 0 3 D) f f \\ \ 2 ) u u \ oc . § 2 )Ln jLrf ® 41 4-1 w ! \ = \ \ \ \ } \ } \41 j } / u_± ƒ / ƒ ± / El Zi 41 I 4j \ ca \ ! \ \ { ) w \ ) \ 0 k m * l G � �— THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 12TH DAY OF JANUARY, 1999, ADOPTED THE FOLLOWING: RESOLUTION 011299-4.e REQUESTING ACCEPTANCE OF APRICOT TRAIL, JORDAN CIRCLE, CHADWICK CIRCLE AND TWIN VIEWS COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Minnix. Harrison, Nickens, Johnson Nays: None Absent: Supervisor McNamara A Copy Teste: /&(). �qt4- Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation :olonia Trail "l \00 SITE R 0co/�f qN ��F 0o Dir c y *s APRICOT TRAIL — from Carson Road to its terminus at a cul—de—sac. Length ......................0.23 miles Road Width ........................... 30' R/W Width ............................ 50' Service ........................ 9 Homes 'Lake Back— JORDAN CIRCLE — from Apricot Trail to its terminus at a cul—de—sac. 0—Beyond' Length ......................0.09 miles Road Width ........................... 30' R/W Width ............................ 50' Service ....................... . 4 Homes CHADWICK CIRCLE — from Apricot Trail to its terminus at a cul—de—sac. Length ......................0.05 miles Road Width ........................... 30' R/W Width ............................ 50' Service ....... ................. 3 Homes "Glade Hill TWIN VIEWS COURT — from Apricot Trail to its terminus at a cul—de—sac. Estates" Length ......................0.05 miles Road Width .—....................... 30' R/W Width ............................ 50' Service ....... ................. 3 Homes VICINITY MAP r "Triple Crown Estates" Road Acceptance for MOUNTAIN MEADOW ESTATES prepared by Roanoke County, Dept. of Communitv DeveloDmen O zo a $ P S J m c M dl irl in N O O O N' O O O O O O m 8 O r m S Z7 0 V O O O O N N N M M M m P m P o P m P m P m P u m P a Q, a d a n. a o_ a a. a a G m �d w ' ro ro cc cf. ct m cz m Cc ff. C -4 M L O r- n ri f- rn u rn u a, � �4 M gn ¢ M M M M C M G M In O Q >•+ Q 0) Q Ia Q Q Q Q m c m m s H 25 5 c co m H ro ri ro m m m m i a a F b o a o a c a CL b t d r- a i c r a o c o a x a 3 z L 5 O V r 3 m U ri 1 �. v CZ -4 •ri Ol 3 u z P >4�4. ro s4 a H o . r-4 a .,..I H U U U L.) � Z C 2 Z r O 2 O U LL 2 W Q THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 12TH DAY OF JANUARY, 1999, ADOPTED THE FOLLOWING: RESOLUTION 011299-4.f REQUESTING ACCEPTANCE OF AN EXTENSION OF MEADOW CREEK DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Minnix Harrison Nickens, Johnson Nays: None Absent: Supervisor McNamara A Copy Teste: Brenda J. Hcffton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation F SITE 'l tam f� dear Ridge "Meadow `.Creek k ' �orwood Dr, yr r i •, Grandin Rood Ext ' / JA i VICINITY MAP MEADOW CREEK DRIVE — from original cul—de—sac, north of the intersection a with Meadow Valley Drive to its ter— , 19 minus at the new cul—de—sac. Length................................................. 0.06 miles R/W Width........................................................... 50' RoadWidth ........................................................ 20' Service....................................................3 Homes oANO Road Acceptance c y for Helen H. & Daniel E. Eller, Jr. prepared by 1835 Roanoke County, Deot. of Community Development \ 5 � zol Ie B £ ; Co § . 7 § � 7 ■ ! _ ) � � i ! � §� K � A a � � / f f z z a.11 . cl � o � § � 2 2 2 }cc I t= 3 3 3 3 ! 3) \ E i ) § � � u � J >\ cli»r 2 13 ` ƒ ƒ -6- } `} ` / is ` / ` ` E E - _ - M. - _ - E .- _ - § ( / . cm $ j } L { § } } i . 7 x � . � G 0 � A-011299-4. g ACTION # ITEM NUMBER :Z7— 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 12, 1999 SUBJECT: Acceptance of Water and Off -Site Sewer Facilities Serving Bower Road Office Building COUNTY ADMINISTRATOR'S COMMENTS: A-4��Y,4� SUMMARY OF INFORMATION: The Developers of Bower Road Office Building, Vaughn, Inc., have requested that Roanoke County accept the Deed conveying the off-site sewer facilities serving the building along with all necessary easements. The off-site sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Bower Road Office Building — Off -Site Sewer, which are on file in the Community Development Department. The off-site sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the off-site sewer construction is $ 18,500.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the off-site sewer facilities serving the building along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary Robeon, P.E. Utility Direct r APPROVED: .�A(� Elmer C. Hodge County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: H Odell Minnix to approve Johnson _ x _ Denied () Harrison — x _ Received () McNamara_, _ x Referred () Minnix _ x _ To () Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections THIS CHATTEL DEED, made this 22 day of June , 19 98 , by and between: Vaughn, Inc. , a —Virginia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 As shown on the plan entitled Bower Road Office Building - Off -Site Sewer , made by Lumsden Associates and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perforin any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 Developer: As: WITNESS THE FOLLOWING signatures and seals: President State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: lll l , day of 19 , By: David Vaughn Its President Duly authorized officer Title on behalf of Vaughn Inc. Notary Public My Commission expires Page 3 of 4 Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of , 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 ELECTRIC ROAD VA.. ROUTE 0419 IZ 1 � ] Iwx.e a ` I r.aA • u.e v uml� . _ n I I (� ' � O tr tu -j C3 0 fu 0 PLAN ROANOKE COUNTY UTILITY DEPARTMENT SEWER ACCEPTANCE FOR BOWER ROAD OFFSITE SEWER A-011299-4. h ACTION NO. ITEM NO. Lr— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 12, 1999 AGENDA ITEM: ACCEPTANCE OF DONATION OF A SANITARY SEWER AND WATER EASEMENT FROM WILLIAM E. RAY, JR. AND JUDY M. RAY TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY LOCATED AT 4443 KEEFER ROAD (CAVE SPRING MAGISTERIAL DISTRICT) COUNTY ADMIMSTRATOR'S COMMENTS: a� SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following sanitary sewer and water easement in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of a sanitary sewer and water easement, twenty feet (20') in width, from William E. Ray, Jr. and Judy M. Ray (Deed Book 952, page 100; Tax Map No. 97.07-1-23), as shown on a plat prepared by Frederick W. Krebs, dated November 17, 1998, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. Respectfully submitted, Vickie L. Huffma Assistant County torney ACTION VOTE No Yes Absent Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x Denied () Harrison _ x Received () McNamara_ _ x Referred () Minnix _ x _ To (1 Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections IKEEFER RD F 7� ROUTE 917 2 N88' 45' E 92.22 FT. qQ'� Zn NEW 20' SANITARY SEWER &WATER 4 EASEMENT N88' 45'E PROPERTY OF WILLIAM E. RAY, JR & JUDY M. RAY TAX NO. 97.07-01-23 D.8, 952 PG. 100 NEW 15' SANITARY SEWER & WATER EASEMENT LINE DIRECTION DISTANCE 1-2 N7' 45' 45' 2-3 N88' 45'E 20.00' 3-4 S7' 45'W 35.45' 4-1 588' 45'W 20.00' TOTAL AREA = 1733 S.F. O FREDERIC W. KREBS a Nd U. 2e� i1�g P"t No. 020308 �xk. O "&-CONAL PLAT SHOWING NEW 20' SANITARY SEWER & WATER EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY WILLIAM E. RAY , JR. & JUDY M. RAY ACROSS TAX MAP NO. 97.07-1-23 THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A NEW 20' SANITARY SEWER & WATER EASEMENT AS SHOWN HEREIN AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY, o� ROANp�� 4 Z (SCALE: 1- = 40' � a? DATE: NOVEMBER 17, 1998 ~t838 KEEFER ROAD SANITARY SEWER PROJECT CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA NOVEMBER 17, 1998 SHEET 1 OF 1 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 12TH DAY OF JANUARY, 1999, ADOPTED THE FOLLOWING: RESOLUTION 011299-4.i REQUESTING ACCEPTANCE OF WILLINGHAM DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Minnix, Harrison Nickens Johnson Nays: None Absent: Supervisor McNamara A Copy Teste: &44"d� Q. A/SL� Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation NORTH yV SEC LOT 2 \ • y+I \—'ASHMONTTINTH, C / �� P.B. 17, PC . 14E- 20' %S.E`, ,.-\ TAX 096.07-1-8 i �� LOT 16 S /W/ / PROPERTY OF \\ Z PALM LAND COMPANY, LC \ , i 41 7ji 77"5• .(�;•�•il REMAINING PORTION OF LOT I TRACT "C' / P.B. 17, PC. 3 \ Ex. 15' P.U.E Sk 1� 10.078 ACRES (TOTAL) P.9.. 17, PG. 90 1.6 i A NEW 20' S.S.E.- r� I C �,jg2 / `' / LOT 17 WS 0 ? 6 � 18 W r 7y NEW 15'-, 15 _ 5 4 153 P.U.E. L 55 . i5 ) +< 7 S 44'26'04" Wim, `'-NATURPL 14 12,575 S.F, 11.879 S.F. !^ 7 _ ,M.� I $ 07758' W - WA TERCWR$E P Y. W - I Y -NEW is' 5. 1 \ lY-7, 19 7058 4^ ��.- j �: P.U.E. a 18 N 5 12'18'42' E- 9,711 S.F. \ 17 4681 S 8 5 6'1 ./ ,F, S 07.2 W- C-3' . 1 10,547 S f o i 147.35' y Al `0• F.�� P B. 17 PG. 9C \\1 !_20' M.B.L i s f NEW 1S`- •� / �% �i - j e� 2 P.U.E. \ 1 y _ _ A-8.09' 8 l f'? G• / / 'e. u� i.. Q 8.759 S.f. C-34 W .'....L ` ' G9 642 S.F x..17 l z ipJ \ 4, -EX 15' D.E. b9- '� S C-19 C_18 z _ _ r, 9,93b Sf. TO 9E l i EX. 15' D.E. /' __ _ -� VACATEDi P.B. 77 P0. 80 . 'CC-2� - — - �'- N_ EW IS'- I J 10 i 20' M.B.L� N P, U.E. 8 , 8,734 SF. r i vl )714,942 SF. e '��. 7 0 8,027 S.F./ i m �� 9 a 8 W 5,006 S.F. - i e o' S 7p, r 14,585 S.F. 8,668 S.F. u in \ ,'f�NEW 15' O.E.. PROPOSED ADDITION SHOWN IN GRAY 20' M.B.L.- \ 13 y :034 SF. 7r1, 175.6 1 12 12.577 SF. 15' P. U.E.-, NEW '�' (SEE CHART) 11 10" 10,703 S.F. DESCRIPTION: 1. Willingham Drive - From the south intersection with Ashmont Drive to a point 300' north. 2. Willingham Drive - From a point 300' north of Ashmont Drive to the north cul-de-sac.. LENGTH: 1) 0.06 MILES 2) 0.08 MILES RIGHT OF WAY: 1) 50 FEET 2) 40 FEET PAVEMENT WIDTH: 1) 28 FEET 2) 28 FEET SERVICE: TOTAL - 4 HOMES ROANOKE COUNTY Acceptance of Willingham Drive into the Virginia DEPARTMENT OF Department of Transportation Secondary System COMMUNITY DEVELOPMENT THE GROVES, SECTION 4 Q CD FE �\ / < V-1 ¥ | �Z ■ /+ ¥ { lZ \ = 3 4 \ = o 7 § � } ■ z z ) � � i §� � 7 . / « \ A ; / &C z = f C f / / 0 5 .. ) « } ® / � 2 ) \ § / \ E / 2 \ o 2 A I \ § \ y y \ / / R \ C) f \ \ \ / k k k \ \ \ \ \ / ] 1 m 'a 'aj t3 � 5 \ © _ E _ E _£ w E-_ U. Z E e 2| f / _ = 2 _ _ ] \ 7 �-4 z I z - 0 -7 � A-011299-4. j Item No. -Z—"16 AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMMSTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: January 12, 1999 AGENDA ITEM: Request for Appropriation for 1999 Roanoke Regional Chamber Dues COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: During Budget deliberations in June, the Board of Supervisors expressed concern about certain actions and positions taken by the Roanoke Regional Chamber of Commerce without consultation with the County, such as routing for I-73, BPOL tax and local government structure. The Board directed that the funding for dues for that organization be placed in the Board Contingency account until a work session could be held with representatives from that organization. Due to scheduling conflicts, a work session with the Board and the Chamber has not been held. However, the County Administrator and the Chairman of the Board have met with representatives from the Chamber and voiced the concerns of the Board of Supervisors, and they believe that these issues have been resolved between the County and that organization. The County has recently received a bill for the dues for calendar year 1999. The County Administrator asked the Board through a memo for a decision on payment of the 1999 invoice, and received positive responses from all members. FISCAL IMTACT: The Chamber dues for calendar year 1999 are $2,500. The funds are available in the Board Contingency account for this purpose, but must be formally appropriated by the Board for payment of this bill. ALTERNATIVES: 1. Approve the appropriation from Board Contingency in the amount of $2,500 for the 1999 dues to the Roanoke Regional Chamber of Commerce. 2. Do not approve the payment of these dues at this time. ,.....40 STAFF RECOMAffNDATION: Staff recommends Alternative 1. The Chamber continues to be a means of interacting with the business community in the Valley, and previous issues and concerns have been addressed with the staff and board of that organization. Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: H. Odell Minnix to approve cc: File Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager 2 No Yes Absent Johnson _ x Harrison _ x _ McNamara_ _ x Minnix _ x _ Nickens x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 12, 1999 RESOLUTION 011299-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 12, 1999 ORDINANCE 011299-6 RECOMMENDING THE ADOPTION OF A NEW COMMUNITY PLAN FOR ROANOKE COUNTY VIRGINIA WHEREAS, Roanoke County, Virginia, has a long and successful history of community planning that has emphasized citizen involvement and participation; and, WHEREAS, Section 15.2-2223 of the Code of Virginia requires that the Planning Commission of every jurisdiction shall prepare and recommend a comprehensive (Community) plan for the physical development of their jurisdiction; and WHEREAS, in 1995 Roanoke County began the process of preparing and adopting a new Community Plan to help guide Roanoke County's growth and decision-making for the next ten to fifteen years; and, WHEREAS, over the past three years over one -thousand citizens of Roanoke County have contributed their time, energy, expertise, and creativity to the preparation of a new Community Plan for Roanoke County, and WHEREAS, the Planning Commission has prepared a new Community Plan for Roanoke County entitled Roanoke County Community Plan, dated September 30, 1998, and said plan has been prepared in accordance with Sections 15.2-2223 and 2224 of the Code of Virginia; and, WHEREAS, the Community Plan is comprised of the following component parts: ( A) Roanoke County Demographic and Economic Profile, dated September 1996, and, ( B) Roanoke County Community Plan Citizen Participation Process, dated 1997 and, ( C) Roanoke County Community Plan, dated, September 30, 1998; and, WHEREAS, a Planning Commission Public Hearing on the plan was held after advertisement and notice as required by 15.2-2204 of the Code of Virginia; and WHEREAS, by Resolution dated October 6, 1998, the Roanoke County Planning Commission recommended that the Board adopt the Community Plan. WHEREAS, the first reading and public hearing of this ordinance was held on October 27, 1998; and the second reading was held on January 12, 1999. NOW THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Community Plan dated September 30, 1998, including the demographic and economic profile, and the citizen participation components of the plan is hereby adopted. 2. That the Board of Supervisors reaffirm and readopt as a part of the new Community Plan the following special studies and plans that have been previously reviewed and approved by the Planning Commission and adopted by the Board of Supervisors: ( A) The Route 419 Frontage Development Plan originally approved by the Board of Supervisors in February 1987, with the substitution of the new future land use map from the 1998 Community Plan. ( B) The Roanoke River Corridor Study adopted by the Board of Supervisors on December 18, 1990. ( C) The Conceptual Greenway Plan, Roanoke Valley, Virginia, adopted by the Board of Supervisors on April 22, 1997. ( D) The Roanoke Valley Regional Stormwater Management Plan adopted by the Board of Supervisors on March 24, 1998. 3. That the effective date of this Ordinance is January 12, 1999. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara A COPY TESTE: Q, Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Janet Scheid, Senior Planner Arnold Covey, Director, Community Development Terry Harrington, County Planner 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 12, 1999 RESOLUTION 011299-7 APPROVING AN OPTION TO PURCHASE AGREEMENT WITH SALEM OFFICE SUPPLY, INC., FOR PROPERTY LOCATED AT 400 EAST MAIN STREET, ACROSS FROM THE ROANOKE COUNTY COURTHOUSE, IN SALEM, VIRGINIA, TO PERMIT STUDY AND INSPECTION FOR USE AS ADDITIONAL OFFICE AND STORAGE SPACE WHEREAS, staff has negotiated an Agreement dated January 5, 1999, with Salem Office Supply, Inc., a Virginia corporation, for the option to purchase a 17,754 square -foot rectangular lot (66'x 269') located at 400 East Main Street, Salem, Virginia, identified on the Salem City Tax Map as Parcel #107-6-1; and, WHEREAS, under the terms of said agreement, the option fee is $3,000.00 for an option through March 5, 1999, with the right of the County to extend the option, if needed, for an additional three (3) months upon payment of another $3,000.00 option fee; and, WHEREAS, the purchase price for the property is to be $325,000.00, with the property to be available to the County by May 1, 1999; and, WHEREAS, at such time as said option is to be exercised, this matter will be brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an Option to Purchase Agreement dated January 5, 1999, between Salem Office Supply, Inc., a Virginia corporation, and the Board of Supervisors of Roanoke 1 County, Virginia, for an option to purchase a 17,754 square -foot rectangular lot (66'x 269') located at 400 East Main Street, Salem, Virginia, identified on the Salem City Tax Map as Parcel #107-6-1, providing for: (1) a purchase price of $325,000.00; (ii) payment of an option fee of $3,000.00 for an option through March 5, 1999; (iii) the right of the County to extend the option, if needed, for an additional three (3) months upon payment of another $3,000.00 option fee; and (iv) an availability date for the building to the County by May 1, 1999, if the option is exercised and the property is purchased prior thereto, is hereby approved and execution of the agreement is hereby authorized. 2. That the County Administrator or any assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said property, all of which shall be approved as to form by the County Attorney. 3. That the surn of $10,008.00 is hereby appfelpriated from the Gapital Fund Unappropriated Balanee for payment of the eption fee, costs releted to the study and inspeetien of the property, and eests for the ital audit, survey, and title fees. 4.3. That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the revised resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor McNamara 2 A COPY TESTE: &::: L: � (J. )7 �� Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant Administrator Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 3