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HomeMy WebLinkAbout1/26/1999 - Adopted Board Recordss AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION 012699-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JOAN A. NELSON, SOCIAL SERVICES DEPARTMENT WHEREAS, Joan A. Nelson was first employed on July 1, 1966, as a social worker in the Social Services Department; and WHEREAS, Joan A. Nelson retired from Roanoke County, as a Senior Social Worker on January 1, 1999, after thirty two years and 6 months of services; and WHEREAS, Joan A. Nelson has focused her career on serving children in foster care and adoption, and has been recognized as an expert in adoption services for the Commonwealth of Virginia; and WHEREAS, Joan A. Nelson, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOAN A. NELSON for over thirty two years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 1 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources 2 A-012699-2 ACTION NO. ITEM NUMBER 'E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: 1999 Appointments of Board Members to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of the 1998 Committee Assignments. The appointments specific to the chairman and vice chairman will remain the same this year because there was no change in officers. At this time, the Board of Supervisors may make any modifications they wish. Many of the appointments are for specific terms and those appointments should be made at the expiration of the terms, although the Board may also make changes to these appointments if they desire. Several new committees were added during 1998. Supervisor Joseph McNamara was appointed to the School Construction Committee. and Supervisors Bob Johnson and Harry Nickens were appointed to the Joint School Construction Advisory Committee, and Supervisor McNamara serves as alternate. Supervisor Johnson was appointed to serve on the Virginia's First Regional Industrial Facilities Authority and Supervisor Harrison was appointed as alternate. Listed below is information about several of the Committees: Liaisons to the Virginia Association of Counties In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At a 1994 meeting, The Board recommended that the Vice Chairman of the Board of Supervisors serve in this capacity. However, any Board member may be appointed. In 1992, VACo requested that a member of the governing body be appointed to work Er directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Therefore Chairman Bob Johnson should be appointed to this position. Roanoke County Cable Television Committee This is similar to the Roanoke Valley Cable Television Committee and the same members serve with the addition of the Supervisor Harrison who represents the Catawba Magisterial District, the primary area served by Salem Cable TV. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors approve the Board of Supervisors appointments for calendar year 1999. Submitted by: Mary H. Allen, CMC/AAE Clerk to the Board Approved mer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x Denied () with Supervisor Nickens deleted as Harrison _ x _ Received () member of VACo Finance Steering_ McNamara_ x _ Referred () Committee because he no longer serves Minnix — x To () Nickens _ x cc: File Committee Book BOARD OF SUPERVISORS COMMITTEE ASSIGNMENTS 1999 FENTON F. HARRISON -- Fifth Planning District Commission (3 -year term expires 6/30/2001) -- Metropolitan Planning Organization (3 -year term expires 7/1/99) -- Roanoke County Cable Television Committee (Representing Catawba District) -- Virginia's First Regional Industrial Facilities Authority - alternate (4 -year term expires 9/24/2002) BOB L. JOHNSON -- Total Action Against Poverty Board of Directors (2 -year term expires 5/5/2000. BLJ appointed Mrs. Elizabeth Stokes as his designee.) -- Joint School Construction Advisory Committee -- Roanoke Valley Economic Development Partnership (As Chairman) -- Virginia Association of Counties Liaison (As Chairman) -- Virginia's First Regional Industrial Facilities Authority (4 -year term expires 9/24/2002) -- Urban Partnersip (As Chairman) JOSEPH MCNAMARA -- Audit Committee -- Clean Valley Council (2 -year term expires 6/30/99) -- Fifth Planning District Commission (3 -year term expires 6/30/99) -- School Construction Committee -- Joint School Construction Advisory Committee (Alternate) -- Metropolitan Planning Organization (3 -year term expires 7/1/99) H. ODELL MINNIX -- Audit Committee -- Social Services Advisory Board (4 -year term expires 8/1/2002) -- Metropolitan Planning Organization (3 -year term expires 7/1/99) HARRY C. NICKENS -- Roanoke Valley Regional Cable Television Committee -- Roanoke County Cable Television Committee -- Joint School Construction Advisory Committee -- Metropolitan Planning Organization (3 -year term expires 7/1/99) -- Virginia Association of Counties Legislative Liaison (As Vice -Chairman) -- Virginia Association of Counties Region 9 Director A-012699-3 Item No. �— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: January 26, 1999 AGENDA ITEM: Request to enter into a contract to accept $50,000 grant from the Fifth District Regional Alliance for Regional Competitiveness funds to assist Roanoke County in implementing the Blue Ridge Parkway Orientation/Interpretation Center. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Roanoke County requested funds from Fifth Planning District Regional Alliance to assist in designing and creating construction documents for the construction of the Blue Ridge Parkway Orientation/Interpretation Center to be located at the terminus of the Roanoke River Parkway on land owned by the Virginia Recreational Facilities Authority. To obtain the $50,000 award, Roanoke County must enter into a contract with the Fifth Planning District Regional Alliance. These funds will help further this worthwhile regional project. BACKGROUND: Roanoke County has taken the lead on this project during the past several years to locate a National Park Service facility along the Blue Ridge Parkway to meet the needs of parkway travelers and visitors to the region. In working with an ad hoc regional tourism oriented group and with the help of Congressman Goodlatte and Senator Warner, Roanoke County has obtained federal funds for to plan, design, program and construct an interpretive center between the Arthur Taubman Welcome Center and the Brugh Tavern at Virginia's Explore Park. Challenges lie ahead with the completion of a memorandum of agreement between participating entities involved in the project's completion. Many challenges have already been overcome with the cooperation of regional governments and organizations which have supported this project. This project represents a exciting partnership of public and non-profit organizations for the betterment of the greater Roanoke Valley region. FISCAL IMPACT: Roanoke County would be responsible for the appropriate expenditure of the funds and provide quarterly reports to the Alliance. Upon completion of the memorandum of agreement, Roanoke County will become the recipient of additional federal funds for this project from the Highway Trust Fund ($600,000) and Department of the Interior/National Park Service ($250,000) to further design and construct this facility. Roanoke County has allocated $30,000 in the current budget and has included this project in the Capital Improvement Projects budget for the next few years to ensure its completion. An RFP notice is scheduled for later this month to select an architectural and engineering firm to complete the design and construction documents with selection anticipated by mid-March. Once hard costs are determined, additional sources of funds may be needed from local and state governments, other non-government agencies and other funding sources. ALTERNATIVES 1. Accept the $50,000 to assist in the implementation of the Blue Ridge Parkway Orientation/Interpretation Center and authorize the County Administrator to enter into a contract with the Fifth District Regional Alliance. 2. Do not accept the $50,000 to assist in the implementation of the Blue Ridge Parkway Orientation/Interpretation Center. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors accept the $50,000 and authorize the County Administrator to enter into a contract, as approved by the County Attorney, with the Fifth District Regional Alliance for assisting with the implementation of the Blue Ridge Parkway Orientation/Interpretation Center. Respectfully submitted: J ce augh, Assis nt Director Economic Development Approved: Zg Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x _ Denied () Harrison _ x _ Received ( ) McNamara_ x _ Referred ( ) Minnix _ x _ To () Nickens x cc: File Joyce Waugh, Assistant Director, Economic Development A-012699-4 ACTION # ITEM NUMBER F-3 MEETING DATE: January 26, 1999 AGENDA ITEM: Request from Schools to appropriate $889.84 Goals 2000 Educate America Grant for technology training. COUNTY ADMINISTRATOR'S COMMENTS: x4a� BACKGROUND: Roanoke County Schools received funding under the Goals 2000: Educate America Grant. The grant is to be used for inservice training in support of efforts to improve education in our division through provision of computers and related technology. Roanoke County received $899.84 and since the funding was not anticipated, appropriation to the Grant Fund of the $899.84 is needed. SUMMARY OF INFORMATION: It is proposed that the funds be used to provide training to a core group of secondary teachers and media specialists in strategies for integrating technology into existing curricula. Participants would become trainers within each building to further disseminate information and strategies. Funding will be used for a consultant and to provide substitutes or stipends for teachers attending. FISCAL IMPACT: None, no matching funds required. STAFF RECOMMENDATION: Appropriation of $899.84 to the Grant Fund for the purpose of providing training in strategies for integration of technology into curricula. JA'Jan James Elmer C. Hodge Q. Director of Technology County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C Nickens to approve Johnson _ x — Denied ( ) Harrison _ x Received ( ) McNamara_ x Referred ( ) Minnix _ x To ( ) Nickens _ x _ cc: File Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board ACTION # A-0120,99-5 ITEM NUMBER ` MEETING DATE: January 26, 1999 AGENDA ITEM: Request from Schools to appropriate $39,084.29 Goals 2000 Educate America Grant to purchase Windows 98 Computers. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools received funding under the Goals 2000: Educate America Grant. The grant is to be used to purchase classroom computers and related technologies. Roanoke County received $39,084.29 for 1998 and since the funding was not anticipated, appropriation to the School Operating Fund of the $39,084.29 is needed. SUMMARY OF INFORMATION: It is proposed that the funds be used to purchase Windows 901, multimedia, networkable computers to be distributed to secondary schools as needed to update older machines used by all students for research in library media centers. FISCAL IMPACT: None, no matching funds required. STAFF RECOMMENDATION: Appropriation of $39,084.29 to the School Operating Fund for the purpose of purchasing multimedia instructional computers for use in media center. Jan&',James Elmer C. Hodge Director of Technology County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x _ Denied ( ) Harrison _ x Received ( ) McNamara_ x _ Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-6 AUTHORIZING THE CONVEYANCE OF WELL LOT #1 (TAX MAP NO. 63.04-2-21) IN SECTION 1 OF CAMPBELL HILLS TO THOMAS, LTD. WHEREAS, a certain parcel of real estate located in Section 1 of Campbell Hills and designated "Well Lot" upon a plat prepared by T. P. Parker & Son dated March 19, 1975 of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 9 at page 35, was so designated for the specified purpose of use as a well lot; and, WHEREAS, pursuant to agreement between Thomas Brothers, Inc. and Roanoke County, the use of said parcel by the County was subject to the condition that the property would revert to the Grantors in the event the property ceased to be used as a well lot; and WHEREAS, the County has ceased to use this parcel as a well lot and the subject parcel will not be used for the specified purpose. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 12, 1999; and a second reading was held on January 26, 1999; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the remaining rights in the subject parcel of real estate are hereby declared to be 1 surplus and the condition applicable to the property renders it unacceptable and unavailable for other public uses; and, 3. That conveyance of the subject parcel, described as "Well Lot" upon a plat prepared by T. P. Parker & Son dated March 19, 1975, of record in Plat Book 9 at page 35 in the Roanoke County Circuit Court Clerk's Office and further described as Tax Map No. 63.04-2-21, to Thomas Ltd. is hereby authorized. 4. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney 2 jv LoiAc SACC) ' 51.1 i1 `vl w 6831 2.93 Ac 1.43Ao. 24 .35 die 42 yes 3.08 Ac 6014 ' Loi Ac. 1.26Ac 25 p 3.22 Ac. 6429 Y1 0 6 36 r swo 41 MAP REVISIONS LOI'Ac 43 1.0 Ac. s s EL DATE PARCEL DATE (121 12-31-84 S8 6S) 12-31-88 PARCEL DATE 47-y PARCEL REMARKS: - FORMER ROAD NAME 8 p-31-84 IS,IB.1 11-3186 ��_a._a. .. ... 37 6,J bs• �02At 3 6444 86,67 PRIVATE DRIVE S2 4 6.11' Ac. r� 1.020 c Qp' ' + 38 "-w, s 1.35 Ac. 53 •�s1 39 26.31 Ac 4.71 Ac, I I !O • s 33.54 Ac(D) 12.40Ac(C) 10 3.81 Ac 9 3.97Ac. 8 3.66 7 s 3.62 Ac n 6 12 3.08 Ac. 1.76 Ac 1 2 696.9 O u .91. 6933/ 14 6976 s% 6941 15 6933 ccmpbell 6927 5 1.07Ac 6960 2.64 Ac, 10 6946 6932 69/1 16 1.49 Ac 17 18 69/ 1.27Ac L04 19 4 1.2 Ac. 6693 4 s s s 2.62 Ac. a 20 3.25 Ac. w.a 8 g- 21 •.. 3 6876 R 2.32 Ac 6661 N 336.000 2 79AC 22 4.684c 6872 ` ♦ Y 6814 2 2.81 Ac\ • •. 23 6849 3.82 Ac PREPARED 81' WIN .,GATE APPRAISAL AND MAPPING SERVICE 1 ROANOKE, VIRGINIA - )) 11 �O.1 3 I i1 6831 2.93 Ac 24 3.08 Ac 6630 z 25 p 3.22 Ac. 0 6 r MAP REVISIONS EL DATE PARCEL DATE (121 12-31-84 S8 6S) 12-31-88 PARCEL DATE 47-y PARCEL REMARKS: - FORMER ROAD NAME 8 p-31-84 IS,IB.1 11-3186 ��_a._a. .. ... - 51,341 12-31-88 86,67 PRIVATE DRIVE AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION 012699-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 26, 1999 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes - January 4, 1999. 2. Confirmation of Committee Appointments to the Roanoke Regional Airport Commission. 3. Acceptance by the Police Department of a grant from Bureau of Justice Assistance for Data Imaging. 4. Acceptance by the Police Department of a V -Stop grant from the Department of Criminal Justice for prevention and investigation of violent crimes against women. 5. Acceptance of Carlsbad Circle and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. 6. Ratification of revisions to the Blue Ridge Community Services Board of Directors By-laws. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any 1 such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance Arnold Covey, Director, Engineering & Inspections K A-012699-7. a ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 SUBJECT: Confirmation of appointment to the Roanoke Regional Airport Commission COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: The following nomination was made at the January 12 meeting and should now be confirmed. 1. ROANOKE REGIONAL AIRPORT COMMISSION Supervisor Johnson nominated Arthur M which will expire February 10, 2003. STAFF RECOMMENDATION: Whittaker, Sr. to another four-year term It is recommended that the above appointment be confirmed by the Board of Supervisors. SUBMITTED BY: Mary H. Allen, CMC/AAE Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: - &/V Elmer C. Hodge County Administrator ACTION Motion by: Bob L. Johnson to approve cc: File Roanoke Regional Airport Commission File VOTE No Yes Abs Johnson _ x Harrison — x _ McNamara_ x Minnix — x Nickens — x _ A-012699-7. b ACTION NUMBER ITEM NUMBER 07— 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: January 26, 1999 AGENDA ITEM: Acceptance of a grant by the Police Department for Data Imaging. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department applied for a grant to implement data imaging in the records bureau. Data imaging would allow the department to keep all necessary records digitally and will significantly reduce the amount of paper used in daily operation of the records bureau. This project is currently listed in the CIP as an identified need to be funded in 1998-99. The grant has been approved by the Bureau of Justice Assistance (BJA) in the amount of $35,912.00. FISCAL IMPACT: The grant is for $32,321.00 in DCJS federal funds (90o) and $3,591.00 in local funds (100). The criterion of the grant requires a hard dollar match of local funds. The local match will be taken out of existing police department funds. No additional manpower will be required. STAFF RECOMMENDATION: ,J'r -3 The Staff recommends acceptance of the grant from the Bureau of Justice Assistance. Respectfully submitted, emes R. Lavinder Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator --------------------------------- ----------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to aNo Yes Abs Denied ( ) pprO--Ve Johnson _ x Received ( ) Harrison _ x Referred ( ) McNamara_ x — To ( ) Minnix _ x — Nickens x cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance cc: File Chief Lavinder A-012699-7. c ACTION NO. ITEM NUMBER: �'T-- q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: hmui6lam AGENDA ITEM: Request acceptance of V -Stop Grant #99-C9327VA98 (Violence Against Women) COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department re-applied for a grant for the prevention and investigation of violent crimes against women. If accepted, the department will receive forty-seven thousand, ninety dollars ($47,090), 75% from the Department of Criminal Justice. The Police Department would be responsible for fifteen thousand, six hundred ninety-seven ($15,697), 25% in matching funds from the current budget. The total grant would be $62,787.00. SUMMARY OF INFORMATION: V -Stop is a five year federal program aimed at reducing violence against women. The program is in its third year with funding administered through Virginia Department of Criminal Justice Services. Funding is expected to continue for at least two more years. For the Roanoke County Police Department, the grant would be used to continue the investigations and prevention of crimes of violence against women, to utilize other personnel, as needed, in the enormous case load, follow-ups, exigent circumstances, and to train personnel. In addition, the assigned person would: - Investigate and/or follow-up on domestic violence cases. - Investigate sex crimes against women and children. - Act as a resource for victims of reported cases. (From 01/01/98 - 12/16/98, 1,850 cases have been investigated or received follow-up. - Analyze and investigate Voyeuristic ("Peeping Tom') acts. - Make public presentations. - Form specialized teams in exigent circumstances, stalking and "Peeping Tom" cases. - Present a 40 -hour course on the "Investigations of Child Sexual Abuse." FISCAL IMPACT: The grant period is from January 1, 1999 through December 31, 1999. Forty-seven thousand, ninety dollars ($47,090.00) is in D.C.J.S. federal funds; fifteen thousand, six hundred ninety-seven ($15,697.00) is in local funds. STAFF RECOMMENDATION: The staff recommends acceptance of the grant from the Department of Criminal Justice Services. AFPPR ,ww,✓ Ai Elmer C. Hodge County Administrator -------------------------------------- ---------------- ACTION Approved (x) Motion by: Bob L. Johnson to a rove Denied ( ) Received ( ) Referred ( ) To ( ) cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance VOTE No Yes Abs Johnson _ x Harrison _ x McNamara_ x Minnix — x Nickens — x __ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THE 26TH DAY OF JANUARY 1999, ADOPTED THE FOLLOWING: RESOLUTION 012699-7.d REQUESTING ACCEPTANCE OF CARLSBAD CIRCLE AND A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board of Supervisors of Roanoke County, Virginia, requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, that this Board of Supervisors of Roanoke County, Virginia, guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation �J 5 NORTH MF 8 ti H r el, a LOT '1 �! tar,v ".•`.. q $ `i IT7S3 SF a— T_ b a LOT ZO a ya J91a - - ,s .. •� i1G y V 17452 F ttfifi •�': — LOT zz A VV nam 14616 ST. T jq u67V 4I__-___ �� II t\ ,.•\ p; ••P..-- `. i� 00'06 � LOTo `° SUMMERFIELD, 5� a SECTION 5 (DES: 2&3) e c" 'k. T 17 9 SUMMERFIELD, \ ';orae x•. _Pam ;reveo Y' B�,r) �• iSOs.I. JS'Y'' " ''� SECTION 3 ( DES: 1) �c�° .,` �a� Laura r s S Q4 13 6 S. m � � __ �� W �� • \ � ...� Y NPS/P'II�Z � u ST \•, � y •�= aI `g � � �IGoOa 910: �a 1! �`b � 4 �ryn 3 g � �. $w�.•'QS , � LOT N r02 q5 Jo •�' � SF ?'. _. r1` 'aid or 13.OG V is d .. iL, V y; E._. j,'� fif. TY18 SF J ^Ono V LOT 3$ ,6ax SF ,6 E B E O 0 '. - LOT 1,to M F 1 ' /aAa6 J3l R - b .9i ay ;,• nn o •r.1✓a�• y �� eA ,fiJb Lor s M ao A' 1 LOT 1 , a, LOP X 7 :,WSi 9'a''i �13'sr' 3 z �i ISfl6 9, �C qb 1360, ..._. 1-.• a Pa :,>: .\ +. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Bloomfield Avenue - From the intersection with Kellington Court to a point 138' East. 2) Carlsbad Circle - From the intersection with Bloomfield Avenue to its West cul-de-sac. 3) Bloomfield Avenue - From the point 138' East of the intersection with Kellington Court to the intersection with Bamaget Drive. LENGTH: 1) 0.02 MILES 2) 0.09 MILES 3) 0.12 MILES RIGHT OF WAY: 1) 50 FEET 2) 50 FEET 3) 50 FEET ROADWAY WIDTH 1) 30 FEET 2) 30 FEET 3) 36 FEET SERVICE: 1) * 2) 11 HOMES 3) * TOTAL - 12 HOMES Acceptance of Carlsbad Circle and a portion of Bloomfield Avenue ROANOKE COUNTY into the Virginia Department of Transportation Secondary System, DEPARTMENT OF COMMUNITY DEVELOPMENT SUMMERFIELD, SECTION 3 SUMMERFIELD, SECTION 5 C J m N N < U O O m 8 i 0 8 z n O � � oc CD m m am co $-4 O n. 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ITEM NUMBER '_ 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 26, 1999 AGENDA ITEM: Ratification of revisions to the by-laws of the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At their regular meeting on December 3, 1998, the Board of Directors of the Blue Ridge Community Services adopted revisions to their by-laws. They have been made primarily to reflect changes made during the last session of the General Assembly. Any changes to the by-laws must be ratified by all participating localities. Attached is a letter from Dr. Fred P. Roessel, Jr., Executive Director, with more information. Also attached is a copy of the revised by-laws. Additions are underlined and deletions are lined through. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors ratify the revisions to the by-laws of the Blue Ridge Community Services Board of Directors. Respectfully Submitted by: Mary H. Allen, CMC/AAE Clerk to the Board Approved by: 6eV*'4--1 - Elmer C. Hodge 43 County Administrator ----------------------------------------------------------------------------------------------------------------- ACTION VOTE Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Bob L. Johnson to approve cc: File Blue Ridge Community Services Board of Directors File Dr. Fred P. Roessel, Jr., Executive Director No Yes Abs Johnson _ x _ Harrison _ x McNamara_ x _ Minnix _ x Nickens — x Blue Ridge Community Services The Honorable Bob L. Johnson Chairman, Board of Supervisors Roanoke County PO Box 29800 Roanoke, VA 24018 Dear Mr. Johnson: ' ,JAN 8 December 30, 1998 Susan J. Cloeter chairman Rita N. Foster vice Chairman Rodney P. Furr Treasurer Pamela K. Cox secretary Executive Director Fred P. Roessel, Jr., Ph.D. At its regular meeting on December 3, 1998, the Board of Directors of Blue Ridge Community Services passed the enclosed revisions to our by-laws, which are being sent to you for your ratification. These revisions have been made primarily to reflect the changes made during the last session of the General Assembly. In addi- tion, these revisions bring our by-laws into compliance with the current standards set by the Department of Mental Health, Mental Retardation and Substance Abuse Services, and reflect the current operating practices of the Board. Additions to the currently approved by-laws are underscored and deletions have been lined through. Our Board recommends ratification of the changes in our by-laws as required by regulations promulgated under Title 37.1, Chapter 10 of the Code of Virginia, and requests that they be placed on the agenda for consideration at a future meeting of the Board of Supervisors. If you have any questions about the changes or require additional information, please do not hesitate to contact me. Thank you for your continued support of our efforts to serve the residents of the Valley. Sincerely, Gee� Fred P. Roessel, Jr., Ph. Executive Director FPRjr/ky c: Elmer C. Hodge, County Administrator Roanoke County Board of Supervisors Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke BY-LAWS for BLUE RIDGE COMMUNITY SERVICES ARTICLE I The name shall be BLUE RIDGE COMMUNITY SERVICES. ARTICLE H PURPOSE Section 1. To serve as an operating CSB provideing a system of comprehensive community mental health, mental retardation and substance abuse services under local control. Section 2. To relate and integrate existing and planned programs. Section 3. To assure quality service and continuity of care in the areas of emergency services, case management, prevention, case finding, consultation, diagnosis, treatment, care, training, prescreening, case and rehabilitation by the establishment of new programs under direct administration of the Blue Ridge Community Services Board where current programs are non-existent or inadequate, or by entering into affiliatory agreements with agencies already providing services for the enhancement of those services, or for the creation of such services. Section 4. To provide continuing education to the public, ongoing research, training of personnel and evaluation of ongoing programs. ARTICLE III MEMBERSHIP Membership shall number sixteen, with three members each from the Cities of Roanoke and Salem and the Counties of Botetourt and Roanoke, and one member from the County of Craig. Three members at large are to be recommended by the Board and must be appr-eved jointly appointed by the five jurisdictions. One third of the appointments to the Board shall be identified consumers or family members of consumers, at least one of whom shall be a consumer receiving services The Board shall inform the member governments of the number of Board members in each of the above categories prior to each appointment cycle. This Board shall represent the Cities of Roanoke and Salem and the Counties of Botetourt, Craig, and Roanoke who shall appoint Board members and shall notify the Board of appointees. The term of office shall be for three years from the first day of January of the year of appointment. Terms of office will be staggered to provide that no more than six terms expire in a given year. Any adjustment to the expiration date or current terms will be accomplished by attrition through expiring terms or other vacancies. Vacancies shall be filled for the unexpired term. No person shall be eligible to serve more than two three successive three year terms, provided that persons heretofore and hereafter appointed to fill vacancies may serve two three additional successive terms.' Any member of the Board may be removed by the appointing authority for cause, after being given a written statement of the causes and an opportunity to be heard thereon. ARTICLE IV POWERS AND DUTIES Section 1. To serve as Board of Directors for the Mental Health, Mental Retardation and Substance Abuse Services program. Section 2. To be the sole recipient of local tax funds to be matched by State and/or Federal funds for the mental health, mental retardation and substance abuse services programs and to have authority for the expenditure of all said local tax funds allocated to it. Section 3. To review and evaluate programs either operated directly or through contractual agreements to ensure the adequacy of service, conformance to standards accepted, and make certain that community needs for mental health, mental retardation and substance abuse services are being met. Section 4. To submit to the governing body or bodies of each political subdivision, of which it is an agency, an annual pregr-am of performance contract for community mental health, mental retardation and substance abuse services and facilities. Section 5. Within amounts appropriated thereon, to execute such program and maintain such services as may be authorized under such appropriations. Section 6. To enter into contracts for rendition or operation of services or facilities. Section 7. To make rules or regulations concerning the rendition or operation of services and facilities under its direction or supervision, subject to applicable standards or regulations of the Department of Mental Health, and Mental Retardation, and Substance AL -use Scrviees. Section 8. To appoint an executive director of Blue Ridge Community Services whose qualifications meet the standards fixed by the Department of Mental Health, Mental Retardation, and Substance Abuse Services and prescribe his duties. The compensation of such executive director shall be fixed by the Board and within the amounts made available by appropriation therefor. This executive director will be responsible, directly to the Blue Ridge Community Services Board for all aspects of programs directly -and indirectly under the purview of the Blue Ridge Community Services Board. Section 9. ,To prescribe a reasonable schedule of -fees. for services provided by personnel or facilities under the jurisdiction or supervision,of the Board and for the manner of collection of same; provided, however, that all collected fees shall be deposited in aspeeial s4 ag-eeme A of included in the performance contract submitted to the participating governments; provided, further, that such collected fees shall be used only for community mental health, mental retardation and substance abuse purposes. Section 10. To accept or refuse gifts, donations, bequests or grants of money or property from any source and utilize the same as authorized by the political subdivisions, of which it is an agency. Section 11. To seek and accept funds through State and Federal grants and maintain a line of credit sufficient to maintain the day-to-day operations of the programs under its jurisdiction. Section 12. To maintain and promote awareness among the membership of a Board Orientation Manual. Section 13. To ensure that the financial records of Blue Ridge Community Services are audited annually by an independent auditor approved by the City of Salem, serving as fiscal agent by agreement of the participating governments , and that the auditor's report is submitted to the political subdivisions, of which it is an agency and to the Department of Mental Health, Mental Retardation, and Substance Abuse Services. ARTICLE V OFFICERS Treasurer. Section 1. Officers of this Board shall be Chairman, Vice -Chairman, Secretary and Section 2. The duties of the Chairman shall be: a. To preside at all meetings of the Board and the Executive Committee. b. To appoint all committees deemed necessary for the operation of the Board as as authorized by the Board. . c. To work closely with the Executive Director and staff. d. To perform any other duties determined by the Board. e. To keep the Commissioner of Mental Health, Mental Retardation, and Substance Abuse Services appropriately informed of the activities of the Board. Section "3. 'The Vice-Chairinan shall, in the absence 'of the Chairman, perform the duties of the Chairman and any other duties assigned by the Board. Section 4. The Secretary shall keep accurate records of all meetings of the Board and the Executive Committee. The Secretary shall send all notices- of Board and e Executiv' Committee meetings and shall perform such other duties as requesed by the Chairman. The Secretary may delegate certain duties and responsibilities to the paid staff of the Board through the Executive Director. Section 5. The duties of the Treasurer shall include serving as Chairman of the Budget and Finance Committee. ARTICLE VI NOMINATIONS, ELECTION AND TERMS OF OFFICE Section 1. A Nominating Committee will be appointed in time to make rcconirnead'ations - o the 'Board with regard to a slate ofprospective Board officers at least thirty days prior to the end of each calendar year. Section 2. The Board shall elect its officers at the last meeting preceding the new calendar year. Section 3. The term of office shall begin on January 1 and shall be for one year. No officer may serve more than two consecutive terms in the same office. A majority of those present and voting shall constitute an election. Section 4. Any vacancy occurring in the officers shall be filled by the Board. ARTICLE VII MEETINGS Section 1. Regular meetings shall be held at a time to be determined by the Board. Section 2. Special meetings may be called by the Chairman or upon written request of three members. Section 3. The q►zorum for all. Board meetings shall be six members,. including the Chairman or Vice -Chairman. Section 4. The Executive Committee shall meet at the discretion of the Chairman. Section 5. The quorum for all Executive Committee meetings shall be a majority of the Committee. ARTICLE VIII EXECUTIVE COMMITTEE Section 1. The elected officers of the Board shall constitute the Executive Comm'itte'e of which the Chairman and Secretary shall be, respectively, Chairman and Secretary. Representation of each jurisdiction shall be ±assured by the appointment of a member to the Executive Committee when no elected officer represents such jurisdiction. Section 2. It shall be the duty of this Committee to conduct the necessary business between meetings of the Board. All, actions taken are subject to ratification at the next regular meeting of the Board. Section 3. It shall be the duty of this committee to conduct an annual evaluation of the Executive Director for presentation to the full Board and to act for the Board in contract negotiations with the Executive Director. ARTICLE IX STANDING COMMITTEES The Chairman of the Board and the Executive Director will be ex -officio members of all committees to which"they are not specifically appointed. There shall be the following standing committees, whose function shall be advisory to the Board: Section 1. Budget and Finance. This Committee shall review the budgets, financial affairs and policies, and audit reports of the agency and its subcontractors and make recommendations to the full Board. In addition, it shall aid in the presentation of budgets at various levels of governments. Section 2. Community Relations. This Committee shall implement a program of information for the various agencies and governments and the public in conjunction with the Executive Director. Section 3. Mental Retardation Committee. This Committee will review community mental retardation programs and make recommendations to the Board for the enhancement of mental retardation services. In addition, this Committee will participate in the Board's planning process for the Mental Retardation program area. Section 4. Fetsoniiel Committee. The function of this`comrriittee is to review and make recommendations to the Board concerning personnel policies and guidelines. Section 5. Mental Health Committee. This Committee will review community mental health programs and make recommendations to the Board for the enhancement of mental health service. In addition, this Committee will participate in the Board's planning process for the Mental Health program area. Section 6. Substance Abuse Committee. 'This Committee will review community substance abuse programs and make recommendations to the Board for the enhancement of substance abuse service. In addition, this Committee will participate in the Board's planning process for the Substance Abuse, program area. ARTICLE X INDEMNIFICATION Section 1. Blue Ridge Community Services shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (including an action or suit by or in the right of Blue Ridge Community Services to procure a judgment in its favor) by reason of the fact that he is or was a director or officer of Blue Ridge Community Services or is or was serving at the request of Blue Ridge Community Services as a director or officer of a corporation, partnership, joint venture, trust or other enterprise, against judgments, fines, amounts paid in settlement, and expenses (including attorneys' fees) actually and reasonably incurred by him in connection with such action, suit or proceeding except only in relation to any claim, issue or matter as to which such person shall have been finally adjudged to be liable for hi grosc negligence or willful misconduct. Each such indemnity shall inure to the benefit of the heirs, executors and administrators of such person. Section 2. Any indemnity under subsection (1) above shall (unless authorized by a court) be made by Blue Ridge Community Services only as authorized in the specific case upon a determination that the director or officer was not guilty of gross negligence or willful misconduct in the performance of his duty and, in case of a settlement, that such settlement was, or if still to be made is, consistent with such indemnity and the best interests of Blue Ridge Community Services. Such determination shall be made (i) by the Board of Directors by a majority vote of a quorum consisting of directors who were not parties to such action, suit or proceeding, or (ii) if such a quorum is not obtainable, or, even if obtainable, a quorum of disinterested directors so directs, by independent legal counsel in a written opinion. If the determination is to be made by the Board of Directors, it may rely, as to all questions of law, on the advice of independent counsel. Section 3. Expenses incurred in defending an action suit or proceeding, whether civil, administrative or investigative, may be paid by Blue Ridge Community Services in advance of the final disposition of such action, suit or proceeding as authorized by vote of the persons provided in subsection (2) of this section, upon receipt of an undertaking by or on behalf of the director or officer to repay such amount unless it shall ultimately be determined that he is entitled to be indemnified by Blue Ridge Community Services as authorized in this section. Section 4. The right of indemnification provided by this section shall not be exclusive of any other rights to which any director or officer may be entitled, including any right under policies of insurance that may be purchased and maintained by Blue Ridge Community Services or others, even as to claims, issues or matters in relation to which Blue Ridge Community Services would not have the power to indemnify such director or officer under the provisions of this section. Section 5. Blue Ridge Community Services may purchase and maintain at its sole expense insurance against all liabilities- or losses -it may sustain "-in consequence of the indemnification provided for in this section, in such amounts and on such terms and conditions as the Board of Directors may deem reasonable. ARTICLE XI CONSUMER INVOLVEMENT It shall be the policy of this Board to encourage, and be receptive to, consumer involvement. Meetings of the Board shall be open to the public. Liaison with identified consumer groups will be maintained to facilitate optimum consumer involvement. Periodic reports (such as the Blue Ridge Community Services Annual Report, Newsletter, and evaluation reports) will be available to the public, and copies distributed to appropriate consumer organizations. ARTICLE YJI ORIENTATION OF NEW BOARD MEMBERS New members will receive a copy of all pertinent Board and Agency orientation materials (by-laws, Program Service Directory, etc.) as a means of familiarization of Blue Ridge Community Services functioning. In addition, individual orientation will be routinely provided to assist and facilitate each new member's understanding of Board operation and program service delivery. ARTICLE XIII CONFLICT OF INTEREST Whenever a Board member or Committee member has cause to believe that a matter to be voted upon would involve him in a conflict of interest, he shall comply with the provisions of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-599, et seq., 1950 Code of Virginia, as amended. ARTICLE XIV Robert's Rules of Order, revised, shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these By-laws. ARTICLE XV These By-laws shall be reviewed annually by the Board and may be amended at any regular meeting of +.he Board by two-thirds vot,, of those,present and voting, notice having been submitted in writing two weeks five days prior to the meeting, subject to the approval of the participating governing bodies. Adopted at -a regular meeting of the Board Date By a unanimous vote. Secretary Ratified by: Botetourt County Craig County, Roanoke County Reviewed as of Date Secretary Roanoke City. Salem AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION 012699-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Men, CMC/AAE Clerk to the Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-9 AMENDING THE SMALL PURCHASE PROCEDURES IN THE ROANOKE COUNTY PROCUREMENT CODE, SECTIONS 17 -86,17 -88,17 -90,17-91,17-91.1,17-92, 7-86,17-88,17-90,17-91,17-91.1,17-92, AND 17-93 WHEREAS, the Roanoke County Procurement Code was amended in 1992 to increase the small purchase limit to $15,000; and WHEREAS, the Roanoke County Procurement Code was last amended in 1988 to establish certain small purchase procedures within the small purchase limit; and WHEREAS, the 1996 session of the Virginia General Assembly increased the small purchase limit to $30,000; and WHEREAS, increasing the small purchase limit and modifying the small purchase procedures to incorporate these changes will services, more accurately reflect current costs, expedite the acquisition of goods and take advantage of the capabilities of recently -installed purchasing software, and improve service to the citizens; and WHEREAS, the first reading of this ordinance was held on December 15, 1998; and the second reading was held on January 12, 1999; and continued to January 26, 1999. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Chapter 17. Procurement Code be amended to read and provide as follows: Sec. 17-86. Definition. For the purpose of this division, small purchases shall be defined as purchases of goods, services, equipment, insurance, construction or other items needed in the day-to- day operations of the county, the monetary value of which does not exceed fifteen 00 1 111■ 'CUFF ISP i i �ME: im (Ord. No. 3350, § 2-57, 12-14-82; Ord. No. 85-33, § 1, 3-12-85; Ord. No. 22586-54, § 1, 2-25-86; Ord. No. 92292-8j, § 1, 9-22-92) Sec. 17-88. Compliance with procedures; contracts not to be artificially divided so as to constitute small purchase. Any contract not exceeding made in accordance with small purchase procedures; <"F£)tmay be PFO provided, however, that contract requirements shall not be artificially divided so as to constitute a small purchase under this division; and provided further that all procurements exceeding award by the governing body as made and provided by law�,'< shall require specific (Ord. No. 3350, § 2-15, 12-14-82; Ord. No. 85-33, § 1, 3-12-85) Sec. 17-90. Purchases ©OQQt. (a) This section shall apply to purchases Sea-ee} rrr``" (b) A using department or agency may make purchases .i Sec. 17-91. Purchases 2 (b) Id Oki least three (3) telephone quotations shall be obtained, wheneveross• purchase. A telephone quotation form shall be completed listing: Date, Item, Description, tion Quantity, Name of Company, Individual Giving Quote, Pricing, Term, and Delivery Schedule. The total of all items purchased from this requisition shall �► , theti-s— pow (Ord. No. 3350, § 2-59, 12-14-82; Ord. No. 85-33, § 1, 3-12-85; Ord. No. 22586-54, § 1, 2-25-86; Ord. No. 101188-5, § 1, 10-11-88) Sec. 17-91.1. Purchases 1:1 111:t 191111111:11111111111 1!1 11 1111 ;{I!ar;U anin e�ccecilr�flOC>r:0> (a) effars a. 4 r% (b) Purchases t`ftd shall be accomplished through the use of at least three (3) letter quotations, whenever possible. A letter quotation is a written request sent to at least three (3) vendors with a specified reply date and time. This is the most desirable method of acquiring necessary items and should be used when ro e sufficient time. r I P an me. Prhass cit:::>n:;:►>::<::�.-:. 4:.:_.....: �._: :........ p._ p Hing allows (c) The use of letter quotations requires adequate time for preparation, mailing, receipt and award, generally two (2) or three (3) weeks from receipt of the requisition. All quotations received after the reply date and time are nonresponsive and cannot be considered. (d) Request for letter quotations are issued by the purchasing agent. To initiate 3 the letter quotations, the user department should submit a completed requisition to the purchasing agent, including a list of possible vendors, if available. (Ord. No. 101188-5, § 1, 10-11-88) Sec. 17-93. Procedure other than those specified in sections 17-90, and 17-92. When, in the judgment of the purchasing agent, it is in the best interest of the *WUcounty to use purchasing procedures other than those specified in sections 17-90, 17-91'. and 17-92, he may prescribe, after consultation with the count administrator' suitable purchasingY nistrator, procedures. The rationale for such decision shall be documented and put on file in the purchasing agent's office. (Ord. No. 3350, § 2-61, 12-14-82) The effective date of this ordinance shall be January 26, 1999. On motion of Supervisor Johnson to adopt the ordinance with changes discussed in the work session, and with the final ordinance brought back under reports at meetin on February 9, 1999, and carried by the following recorded vote: g AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors 4 cc: File Elaine Carver, Director, Procurement Circui— t Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-10 GRANTING A SPECIAL USE PERMIT TO DAVID SULT TO CONSTRUCT A PRIVATE STABLE LOCATED IN THE 4100 BLOCK OF GARST MILL ROAD (TAX MAP NO. 77.05-5-16), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, David Sult has filed a petition to construct a private stable located in the 4100 block of Garst Mill Road (Tax Map No. 77.05-5-16) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 5, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 15, 1998; the second reading and public hearing on this matter was held on January 26, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to David Sult to construct a private stable located in the 4100 block of Garst Mill Road (Tax Map No. 77.05-5-16) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The number of horses shall be limited to three. 1 (2) A wooden fence shall be constructed along the creek and shall be setback a minimum of 15 feet from the eastern boundary of Mudlick Creek to mitigate waste runoff. 2. That this ordinance sha I be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney W ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT David G. Sult Spectral Use Permit 77.05-5-16 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-11 GRANTING A SPECIAL USE PERMIT TO GRANT AVENUE DEVELOPMENT INC. TO ALLOW A DRIVE-THROUGH RESTAURANT LOCATED AT 3944 BRAMBLETON AVENUE (TAX MAP NO. 77.13-5-36), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Grant Avenue Development Inc. has filed a petition to allow a drive- through restaurant located at 3944 Brambleton Avenue (Tax Map No. 77.13-5-36) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on January 5, 1999; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on December 15, 1998; the second reading and public hearing on this matter was held on January 26, 1999. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Grant Avenue Development Inc. to allow a drive-through restaurant located at 3944 Brambleton Avenue (Tax Map No. 77.13-5-36) in the Cave Spring Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) No parking lot pole lighting shall be greater than 22 feet in height above grade, and the fixtures shall be designed and located to insure that no 1 glare or direct light source is visible from residential properties. Lighting intensity shall be governed by Section 30-94 of the Roanoke County Zoning Ordinance. (2) A six foot high stockade -type wooden fence shall be installed along rear (east) and side (north)property lines. The purpose of the fence is to help insure that any litter from the site remains on the property. (3) The dumpster and enclosure shall be installed on the site in the general location shown on the concept plan prepared by Lumsden Associates, dated November 19, 1998. (4) Commercial trash collection (dumpster) service shall only take place between the hours of 8:00 a.m. and 8:00 p.m. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance amended with conditions 2, 3, and 4 added, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: -)9?/. Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney i) �l eetri e boa _ 1.7,9 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT l Grant Avenue Development, Inc. Special Use Permit 77. i3-5-3& f t l 1 o cri �l eetri e boa _ 1.7,9 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT l Grant Avenue Development, Inc. Special Use Permit 77. i3-5-3& AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 26, 1999 DENIAL OF ORDINANCE 012699-12 TO CHANGE THE ZONING CLASSIFICATION OF A 11.93 -ACRE TRACT OF REAL ESTATE LOCATED IN THE 2600 BLOCK OF RUTROUGH ROAD (TAX MAP NO. 79.02-1-23.2) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG -3 TO THE ZONING CLASSIFICATION OF AR AND GRANTING A SPECIAL USE PERMIT TO ALLOW A 9 -HOLE GOLF COURSE ON TAX MAP NO. 79.02-1-23.2 AND 79.02-1-21, UPON THE APPLICATION OF RANDALL WAYNE BROWN WHEREAS, the first reading of this ordinance was held on November 17, 1998, and the second reading and public hearing were held January 26, 1999; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on December 1, 1998 and January 5, 1999; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Nickens to deny the rezoning and special use permit, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 1 L�,::�:. "--"-`�=' ��PL•'NN�iG BROWN S i TE AMzorrIrrc TAX MAP # 79.02-1-23,2 Ot) V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-13 AUTHORIZING THE CONVEYANCE OF 0.251 ACRE PARCEL OF REAL ESTATE (TAX MAP PARCEL 77.13-5-30) AND 0.254 ACRE PARCEL OF REAL ESTATE (TAX MAP PARCEL 77.13-5-31) TO THE HOME DEPOT, INC. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus, and has been made available for sale; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on January 12, 1999; and the second reading and public hearing on this ordinance was held on January 26, 1999, concerning the sale and disposition of a 0.251 acre parcel of real estate (Tax Map No. 77.13-5-30) and a 0.254 acre parcel of real estate (Tax Map No. 77.13-5-31); and 3. That an offer has been received from the Home Depot corporation to purchase these parcels of real estate for the sum of $285,743.99, and this offer is hereby accepted; and WM 111-f t�i�1�L�J��ll�f �L-ll-i►�J �I��M■I�tl1f11\�1I�■\•L-1\-ft-Ill�ld l�]�II�L�l�14�1�1�1t�J�1\►-�R PI�1�•It�l�\� 5. That the County Administrator is authorized to execute such documents and take such actions as are necessary to accomplish the conveyance of said property, all of 1 which shall be upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance as amended by Supervisor Nickens to delete paragraph 4, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-14 AMENDING AND REENACTING A PORTION OF CHAPTER 5, ANIMALS AND FOWL, OF THE ROANOKE COUNTY CODE TO INCREASE THE FEES FOR BOARDING OF ANIMALS WHEREAS, the County's new contract with the Roanoke Valley SPCA includes an increase in the daily boarding rate for any domestic animal to $8.75 and the current pickup fee for confined animals no longer covers a reasonable portion of the County's cost involved in impounding such animals; and WHEREAS, this ordinance amends a portion of Ordinance 121796-12.a which was adopted by the Board of Supervisors on December 17, 1996; and WHEREAS, the first reading of this ordinance was held on January 12, 1999, and the second reading and public hearing for this ordinance was held on January 26, 1999. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows. 1. That Chapter 5, ANIMALS AND FOWL of the Roanoke County Code be amended and reenacted as follows: Sec. 5-29. Same --Impoundment. (e) A pickup fee of twenty dollars ($20.00) for the first offense, thirty-five dollars ($35.00) for the second offense, and fifty dollars ($50.00) for the third offense shall be imposed in addition to the normal board fee e f ��.gl�t acid thr�� per day when any dog or cat or domestic animal is claimed by its owner or custodian. All such fees shall constitute a civil debt owning to 1 the county and may be enforced against such owner or custodian by civil warrant, suit or action at law or other legal proceeding. 2. That this ordinance shall be in full force and effect from and after its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors 2 cc: File John M. Chambliss, Jr., Assistant Administrator Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 ORDINANCE 012699-15 VACATING A PORTION (0.007 ACRE) OF RIGHT-OF-WAY ADJOINING PARCEL "C" ON LONGRIDGE DRIVE DEDICATED ON PLAT OF LONGRIDGE SUBDIVISION, PLAT BOOK 18, PAGE 19, AND FURTHER SHOWN ADJOINING PARCEL "C-1" ON RESUBDIVISION PLAT OF LONGRIDGE SUBDIVISION, PLAT BOOK 18, PAGE 168, IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled `PLAT OF RE -SUBDIVISION FOR FRANK D. PORTER, III & BEVERLY V. PORTER AND THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, CREATING HEREON "LONGRIDGE"' dated May 19, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 19, the owner dedicated a 50 -foot right-of-way known as Longridge Drive; and, WHEREAS, Longridge Drive is further shown on `PLAT OF RESUBDIVISION FOR FRANK D. PORTER, III & BEVERLY V. PORTER CREATING THEREON `NEW LOTS 21A THRU 29A AND NEW PARCEL C-1'..." dated March 27, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 168; and, WHEREAS, a timber guardrail has been installed within the right-of-way of the subject portion of Longridge Drive, along the western property line of Parcel T-1," which is designated as a stormwater management area (Plat Book 18, page 168), formerly Parcel "C" (Plat Book 18, page 19); and, WHEREAS, the Petitioners, Frank D. Porter, III and Beverly V. Porter , are the developers of Longridge subdivision and are the current owners of Parcel T-1," designated on the Roanoke County Land Records as Tax Map Number 76.01-2-31; and, WHEREAS, as a result of the encroachment of the timber guardrail into the subject portion of right-of-way of Longridge Drive, the Petitioners have requested that a portion of Longridge Drive, along the western property line of Parcel C-1, be vacated pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, the Petitioners have agreed that the vacated portion of right-of-way will be combined with and made a part of Parcel "C-1" (the stormwater management area); and, WHEREAS, this vacation, subject to the conditions herein, will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on January 12, 1999; the public hearing and second reading of this ordinance was held on January 26, 1999. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of Longridge Drive, (0.007 acre) extending along the western boundary of Parcel "C-1 ", being designated and shown as "Right -of -Way to be vacated..." on Exhibit A attached hereto, said right-of-way having been dedicated on the resubdivision plat entitled 'Plat of Resubdivision for Frank D. Porter, III & Beverly V. Porter and the Board of Supervisors of Roanoke County, Virginia creating hereon "Longridge"' dated May 19, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 19, and being further shown on plat entitled "PLAT OF RESUBDIVISION FOR FRANK D. PORTER, III 2 & BEVERLY V. PORTER CREATING THEREON 'NEW LOTS 21A THRU 29A AND NEW PARCEL C-1'..." dated March 27, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 168, in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That fee simple title to the vacated portion of Longridge Drive shall vest in the owner of the abutting property (Parcel "C-1 ") as provided in §15.2-2274 of the Code of Virginia (1950, as amended), and subject to the condition that the vacated area of land shall be added and combined, by deed or by plat, to said abutting property, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. b. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner; and, 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: Kj AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment CI i a V1 u11VI I I MAP, Request to Vacate a portion( 0.007 ac.) Of Right -of -Way Of Longridge Drive Recorded in Plat Book 18, Page 19 Longridge Subdivision Combine with Parcel C-1 (Tax parcel: 76-01-2-31) Plat Book 18, Page 168 Longridge Subdivision .ROANOKE CoUNTy DEPARTMENT OF COMMUNITY DEVELOPMENT rcequest to Vacate a portion (0.007 ac) of Right -of -Way of Longridge Drive Recorded in Plat Book 18, Page 19 Longridge Subdivision PUPERTY OF NOTE: Z FkANK Q, 100R.? FV, = g;, $EVFR,GY v, PozT�v 1 e Q w 70, 434 40. Ff The hatched area of right-of-way „w ;E ze" '„ LU o. z �: PARGE(, -)' R 0, IB , PCS, fS8 of Longridge Drive to be vacated � o 4FOP-MwArew MAUA05MENr ARc'A and combined with and made a Q.: 1hpart of Parcel C-1 (Stormwater C>12; ' � r EXMVINC '79AWAOIF Eggc'MENT —Management Easement). . o m EX�Sr 30' MrNrMVM gUt���r1G GINE \ I / � j EXt51 15' Pu0t1G UNITY F5M'7,-----'T /� 6.1,�� 2 5270os / � � � � , -� N 21'24105,C- , 100'a, MjN• �i� AP Ta $U�p�� ' 6 5T INq 0 P -92A16 � Right -of --Way to be vacated, see t,ONGIL(rdC�� Note 1 901 V6 (60' P/;Y) Request to Vacate a portion( 0.007 ac.) Of Right -of -Way Of Longridge Drive Recorded in Plat Book 18, Page 19 Longridge Subdivision Combine with Parcel C-1 (Tax parcel: 76-01-2-31) Plat Book 18, Page 168 Longridge Subdivision .ROANOKE CoUNTy DEPARTMENT OF COMMUNITY DEVELOPMENT rcequest to Vacate a portion (0.007 ac) of Right -of -Way of Longridge Drive Recorded in Plat Book 18, Page 19 Longridge Subdivision AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 26, 1999 RESOLUTION 012699-16 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Executive Session