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HomeMy WebLinkAbout2/9/1999 - Adopted Board RecordsA-020999-1 ACTION NUMBER ITEM NUMBER —' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1999 SUBJECT: Request to adopt 1999 priorities established by the Board of Supervisors SUMMARY OF INFORMATION: On January 23 and 24, 1999, the Board and key staff held a retreat to review issues and set priorities for the upcoming year. The Board reached consensus on the issues on the attached list. Measurable goals have been developed for each of the priorities that were recommended at the retreat. At this time, the Board may offer suggested changes or additions to the list. A staff retreat has been scheduled for tomorrow to review your priorities and develop strategies to accomplish them during 1999. We will also use them in developing the budget for the upcoming fiscal year. SUBMITTED BY: e�L gt�E Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to adopt 1999 Johnson _ x Denied () priorities as revised with deletion Item 2.E Harrison _ x Received () which will be brought back for more McNamara_ x Referred () specificity Minnix _ x To () Nickens _ x cc: File PRIORITIES ESTABLISHED FOR 1999 BY THE BOARD OF SUPERVISORS FEBRUARY 9, 1999 1. Broaden the tax base A. Economic Development (1) Begin infrastructure improvements at the Glen Mary Project and identify at least one occupant. (2) With the Town of Vinton, develop a plan for the utilization of McDonald Farm beginning with rezoning, infrastructure improvements, and marketing. (3) Meet with Bedford County to determine possibilities for a joint business park. (4) Continue participation in Virginia's First Facility Authority to complete economic development project in Pulaski. B. Tourism (1) Initiate construction of the Blue Ridge Parkway Interpretive Center. (2) Add at least one new major special event and/or expand the scope of those already in place. (3) Continue to promote and support expansion of Explore Park. (4) Consider potential uses of Virginia Mountain Country. 2. Increase Employee Efficiency and Satisfaction A. Develop measurable objectives for departments through the budget process, and for employees through the new performance evaluation system. B. Conduct an Employee Opinion Survey. C. Conduct a Citizen Survey. D. Monitor projects currently under construction ensuring timely completion within budget. 3. Cooperation A. Schools (1) Meet regularly with School Board and staff to discuss issues concerning funding and construction of school capital projects. 41 (2) Pursue joint opportunities with Parks and Recreation. (3) Continue staff interaction and cooperation on operational issues, such as payroll, finance, purchasing, MIS, etc. B. Support regional efforts such as Project Impact and the stormwater master plan and consider establishing a regional authority for stormwater management. C. Expand the customer base of the Spring Hollow water system. D. Propose regionalization of municipal solid waste collection by the Roanoke Valley Resource Authority, and creation of Regional authority for Stormwater Management.. 4. Quality of Life A. Support Parks and Recreation projects including Merriman Park, a lighted soccer field in North County, and regional projects with other Roanoke Valley governments. B. Support greenways throughout the Roanoke Valley, and specifically the Roanoke River Parkway section through Green Hill Park. C. Community Plan (1) Adopt zoning ordinance changes to implement Community Plan recommendations such as cluster housing, and ridgetop protection. D. Transportation corridors (1) Promote a regional approach to support for I-81 widening and the proposed 1-73. (2) Utilize the Special Use Permit process to determine the best zoning and use of corridor/transitional areas. 5. Public Safety A. Look for new methods to implement regional fire and rescue cooperative efforts, especially in overlapping areas. B. Increase efforts to recruit and retain fire and rescue volunteers. C. Work with volunteers to identify fire and rescue stations with staffing problems and assist volunteers when feasible and appropriate. D. Continue to review methods for increasing fiscal support for emergency services. 2 ACTION # A-020999-2 ITEM NUMBER 'E� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1999 AGENDA ITEM: Reconsideration of second reading of ordinance to rezone 11.93 acres from AG -3 to AR and to obtain a Special Use Permit to allow a 9 -hole golf course to be located at the 2600 block of Rutrough Road in the Vinton Magisterial District upon the petition of Randall Wayne Brown. SUMMARY OF INFORMATION Pursuant to Section 2-115 (e) of the Board's adopted Rules of Organization and Procedures, Supervisor Nickens made a motion to reconsider the second reading of ordinance to rezone 11.93 acres from AG -3 to AR and to obtain a Special Use Permit to allow a 9 -hole golf course to be located at the 2600 block of Rutrough Road in the Vinton Magisterial District upon the petition of Randall Wayne Brown. This matter was voted on and defeated by a unanimous roll call vote at the Board meeting held on January 26, 1999. This item must be advertised twice and will be placed on the March 23, 1999 Board Meeting agenda for public hearing. ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to reconsider Johnson _ x Denied () rezoning request and special use permit Harrison _ x Received () of Randall Wayne Brown at 3/23/99 McNamara_ x _ Referred () meeting Minnix _ x _ To () Nickens _ x _ cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Terry Harrington, County Planner AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1999 ORDINANCE 020999-3 AUTHORIZING THE ACQUISITION OF REAL ESTATE FOR THE CARVIN CREEK HAZARD MITIGATION PROJECT, TO REDUCE THE NUMBER OF STRUCTURES IN THE CARVIN CREEK FLOODPLAIN WHEREAS, Roanoke County has been awarded a grant from the Federal Emergency Management Agency (FEMA) to purchase flood -prone homes in the Sun Valley/Palm Valley area of Roanoke County; and WHEREAS, the purpose of the Carvin Creek Hazard Mitigation Grant (the Grant)is to reduce the number of structures located in the floodplain and subject to flooding damages; and, WHEREAS, the Board of Supervisors of Roanoke County accepted this Grant on December 15, 1998, and approved the Carvin Creek Hazard Mitigation Project (the Project); and, 'lit: WHEREAS, the real estate to be acquired is located in the Carvin Creek floodplain; WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on January 26, 1999, and the second reading was held on February 9, 1999. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition of real estate is hereby authorized, referenced by tax 1 map number, from the following property owners, their successors or assigns: TAX MAP NO. PROPERTY ADDRESS AND OWNER 38.07-2-30, 31 30 Verndale Drive Minnie E. Reynolds Life Est. 38.07-2-32 54 Verndale Drive Cathy Diane Lambert 38.07-2-33, 34 102 Verndale Drive Sidney C. & Judy H. Shelton 38.07-2-35 114 Verndale Drive Fred B. Jennings 38.07-2-36 122 Verndale Drive Jeffrey K. & Linda Noell 38.07-2-37 130 Verndale Drive Robert A. & Frances E. Vessey 38.11-1-30 43 Orlando Avenue Anthony Q. Logan 38.11-1-31, 32 63 Orlando Avenue Sharon G. Doyle 38.11-1-33 71 Orlando Avenue Dale L. Louderback 38.11-1-53 5352 Palm Valley Rd. Richard C. Moore 38.11-1-54 5346 Palm Valley Rd. Daniel R. & Kathy O. Otey 38.11-1-55 5340 Palm Valley Rd. Richard B. & Joyce H. Spencer 38.11-1-56 5336 Palm Valley Rd. Vestia P. Jr. & Patricia Black 2. That the consideration for each property acquisition shall not exceed a value to be determined by an independent fair market value appraisal; and 3. That the consideration for each real estate acquisition shall be paid from the Carvin Creek Hazard Mitigation Project Grant funds; not to exceed and subject to the amount of funds available; and 4. That in order to accomplish the provisions of this Grant and ordinance, the Board hereby adopts by reference the "Carvin Creek Acquisition Policy," which establishes 2 the procedures and requirements by which acquisition of all real estate shall be accomplished. The Board may amend this policy from time to time by resolution; and 5. That the Board hereby appropriates the sum of $516,075.00, the federal share of this Grant, and the sum of $37,500.00, the state share of this Grant, to implement this Project. Funds for the County share of this Grant, and administrative costs, are available and appropriated in the Drainage Account. 6. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: &t'C& ?..- Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File George W. Simpson, III, Assistant Director, Community Development Arnold Covey, Director, Communitiy Development Diane D. Hyatt, Director, Finance John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1999 ORDINANCE 020999-4 TO VACATE, QUIT -CLAIM AND RELEASE THE MAJOR PORTION OF A 15' SANITARY SEWER EASEMENT ACROSS PROPERTY OF CAVE SPRING BAPTIST CHURCH LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by deed dated April 1, 1987, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1261, page 1294, Cave Spring Baptist Church conveyed to the Board of Supervisors of Roanoke County a fifteen -foot (15') sanitary sewer easement extending in a westerly direction from Brambleton Avenue through the Church property acquired in deed dated March 17, 1980, and recorded in the aforesaid Clerk's Office in Deed Book 1142, page 10, and designated on the Roanoke County Land Records as Tax Map No. 86.12-3-2; and, WHEREAS, the petitioner, Cave Spring Baptist Church, remains the owner of the land over which the above-described easement is located and has requested that the Board of Supervisors vacate, quit -claim and release the major portion of the 15' sanitary sewer easement, since the line serves only the Church property and is not required to provide service to other properties now or in the future; WHEREAS, the affected County departments concur in the petitioner's request. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on January 26, 1999; and a second reading was held on February 9, 1999; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of sanitary sewer easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following conditions, the major portion of the 15' sanitary sewer easement across property of Cave Spring Baptist Church located on Brambleton Avenue (Route #221) in the Windsor Hills Magisterial District of Roanoke County, cross- hatched and extending from Point A to Point B on the 'Plat Showing Portion of Existing 15' Sanitary Sewer Easement To Be Vacated Across Tax Parcel 86.12-3-2', dated November 30, 1998, prepared by Shanks Associates, P.C., a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 4. That, as a condition to the adoption of this ordinance, Cave Spring Baptist Church shall be responsible for all costs and expenses associated herewith, including but not limited to, surveys, publication, and recordation of documents; and, 5. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, quit- claim and release, all of which shall be on form approved by the County Attorney. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson 2 NAYS: None A COPY TESTE: &2&eltn�, 01 e�k� Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney L WOANOKC COUNTY, NRGINIA cr#crrtD B)^' � �: � • u 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1999 RESOLUTION 020999-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 9, 1999 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: Approval of Minutes - December 15, 1998, January 12, 1999. 2. Acceptance of Longridge Drive and Longridge Circle into the Virginia Department of Transportation Secondary System. 3. Donation of sanitary sewer easements on Lots 4, 5, 6, and 7 in Nottingham Park Subdivision to the Board of Supervisors. 4. Request to authorize ordering of police vehicles under the current state contract for delivery after July 1, 1999. 5. Donation of a storm drainage easement on property owned by Nora M. Evers to the Board of Supervisors. 6. Acceptance of water and sanitary sewer facilities serving The Groves, Section 4. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item 1 pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Aa 411 - Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney J. R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON THE 9TH DAY OF FEBRUARY 1999, ADOPTED THE FOLLOWING: RESOLUTION 020999-5.a REQUESTING ACCEPTANCE OF LONGRIDGE DRIVE AND LONGRIDGE CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR -5(A), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board of Supervisors of Roanoke County, Virginia, requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, that this Board of Supervisors of Roanoke County, Virginia, guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, orders that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara Minnix, Harrison. Nickens, Johnson Nays: None A Copy Teste: &tn1Q- Brenda J. Kolt6n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation C m E L Uca mow" 5 S J C M O M M � � < U p p C j p Z Z C� O W a 8 � O = m L y < O m LL• a r O a Z a z z C U � L W U � E V e e m n o O p z Ln b rn 00 N 5 ^ �+ • ri 4-J GO m a o y a a i i a °- 4-4 4J Cd UJ cti CO G cn O a c ro 3CLm m m m m d m N b O •A in O1 a tj < O U N Ln — v O C1 p m w M H 41 Qi Ln V] v 1J q m 41 G m m m m m •a a � •''i •� O O O O O O a0 ~ CO O m cc F s to s s F s F s c F N •rl N Q yUj • rl � � b rA G zr N' l7 •f H !` mow" 5 S o V � Uh m C j Z Z C� O W � � O = m L y < m LL• a e O a Z a C U � L W U � E r e e m z o � z NOR TH ROANOKE COUNTY LONGRIDGE SUBDIVISION DEPARTMENT OF COMMUNITY DEVELOPMENT the of Longridge Drive and Longridge Circle into the Virginia Department of Transportation Secondary System ACTION NO. ITEM NO. A -020999-5.b T-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1999 AGENDA ITEM: Donation of sanitary sewer easements on Lots 4, 5, 6, and 7, in Nottingham Park Subdivision, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements conveyed to the Board of Supervisors for sanitary sewer purposes, in connection with finalizing portions of the sanitary sewer system for development of Nottingham Park Subdivision, in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of sanitary sewer easements, twenty feet (20') in width, on Lots 4, 5, 6 and 7, Nottingham Park Subdivision, from Triangle Developers, Inc., a Virginia corporation, (Deed Book 1469, page 905; Tax Map Nos. 76.03-10-4, 76.03-10-6, 76.03-10-7), and from Jeffrey C. Ferguson and Teresa L. Ferguson, husband and wife, as to Lot 5, (Deed Book 1501, page 488; Tax Map No. 76.03-10-5), as shown on a plat prepared by Balzer and Associates, Inc., dated September 14, 1995, a copy of which is attached hereto. The location and dimensions of these easements have been reviewed and approved by the County's engineering staff. STAFF RECONMffiNDATION: 7-3 Staff recommends acceptance of this easement. Respectfully submitted, County Attorney ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _ Denied () Harrison _ x Received () McNamara_ x Referred () Minnix _ x _ To () Nickens _ x cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney CURVE . C I DELTA: S7°11'08" ° E RAD.: .55. 00 ARC: 54.89 37 pti 38, ° q ti ' TAN.: 29,9P S 73 C,voRD : sz. 64 ' a6w.: S 60°,56'04 "W CURVE C 2 I'-^r� I DELTA: _50° 05' 33 '� I .COT /34D.: _T5.00 IW 8 AIiC: 4B. OB TAN : 2.5.70 I CI4ORD: 46-.57 "W [SPAR.: 5 07° /7'ti(O CURVE C3 12 I� r r_)a7A: 5/0 /9'07" � R4D : 25.00 ARC: 22 (— I x 4- rAnl. � /z.. 01 of W I -AEW r --r I CHORD: 2/• 65 °.54' PRIVATE WAR! N 07 3/" EI F (U /0' S. S.'E. I' C4 CURVE ARC: 29.96 56 . r4 /7:08 CHORD: 28.20 /3CA/?: N67°S4'2/ E I N I1 C210 DE TA: IQ' 3.4" /?4D: 258.72 ARC: 96.30 ray.:1,8. 7/ I W t'N I / I ISI �R eg 3 �1 ►� I / INI AIG 7005'27"A/ CURVE 0; DELTA: 23° /O' 20" c j RAD.: 258.72 / I / ARC: loo. 63 MAJ.: 53.014NEW- CNA?D : 103.92 I 1 N\tV I h I, I P0,84 C I 8CAR:Alyti°S0'90"W I00 I I L P lzo'S.S.E. 4--i pores: ti I TRIANGLE DEVELOPalc5, /ti/C. 2. LEG4 L 2EFE,PENCE : DEED BOOK /'i6 9 AGE 9// 3. TAX MAP /JUM.BE2: 76.03-4-23 76.03 - JY - 24 PARCA L A 4. NO T17 -LE REPtleT FU?A/151-1ED S. PROPERTY IS /N FE.M.14. rLcF1.VED UNSDED 20AJE X � 4 O IRON PIN SET • IRON PIN FOUND pa. /7, PG. 124 SC&LE: i" ZOT 9 30'M./3.L, / EX 1S rwo 30''0.5. C S.S.E. tel_ J to IS n v `� ; . -'Zi EX/ST/A/G S/(iyT C6 G5 D/STANCE E'.SMT SPRIA JG MEADOW p!ZIVE SO' 7/w 64SEMENT PLAT FOR `' MANGLE DEVELOPERS, 1"c. (O%N 3�p'LT oop'SHOWING NEW X20' PUBLIC _Lll/TA{z Y SEWER EASEMENT ,,y� ,�l �G� �THROUGH 4OTS 4S, 6 0' 7 1 'luAND NEW /O' PlZ1VATELS�SN/7/AMY SEWER EASEMENT R. McADEN 9 WWOUGH OT 8 _ AIOTM/AIGNAM PARK No.002002 PY 47 SOON / 7 PAGE /2'4 9-I� _9S Alikow Y Walk /OKET VzlALil//AT•e/CT � 4 X04 o SUAVE SEPTEMBER /4, 1995 JOB NUMAER 890z/-/7 909/ -/I)ALL-IUQ AND A9800l^TE8opC. PLANNERS -ARCHITECTS -ENGINEERS -SURVEYORS- 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 NEFIECTINO TOMO..O- A -020999-5.c ACTION NO. j ITEM NUMBER: / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: February 9, 1999 AGENDA ITEM: Request to authorize ordering of police vehicles under the current state contract for delivery after 07/01/99. COUNTY ADMINISTRATOR'S COMMENTS: „-(Yfeq� BACKGROUND: The Police Department will replace 10 police vehicles because of high mileage and mechanical condition making them no longer suitable for police service. The total cost is $224,280 with a cost per vehicle of $22,428. The state contract for police vehicles expires on April 1, 1999. To avoid an anticipated increase in cost per unit, the order needs to be placed prior to the expiration of the current state contract. Over the past six years, the Board has approved this action to minimize expenditures. SUMMARY OF INFORMATION: Board approval is required to encumber next year's funds during this fiscal year. The requested encumbrance is within the Department's target budget allocation. FISCAL IMPACT: None. �i STAFF RECOMMENDATION: The staff recommends the approval of the funding commitment to facilitate the purchase of vehicles. SUBMITTED BY: J. R. Lavinder i0`' Chief of Police Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPRO D: Elmer C. Hodge County Administrator ACTION Motion by: Bob L Johnson to approve cc: File J. R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance VOTE No Yes Abs Johnson — x Harrison _ x McNamara_ x _ Minnix _ x Nickens — x A-020999-5. d ACTION NO. ITEM NO. y— S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1999 AGENDA ITEM: Donation of storm drainage easement on property owned by Nora M. Evers (Tax Map No. 44.02-01-47) to the Board of Supervisors of Roanoke County This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes, in connection with the Revenue Sharing Program for Wildwood Road in the Catawba District of the County of Roanoke: a) Donation of storm drainage easement, of variable width, from Nora M. Evers, property owner (Tax Map No. 44.02-01-47) as shown on a plat prepared by Lumsden Associates, P.C., dated June 1, 1998, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. Staff recommends acceptance of this easement. LIBUITTED BY: APPROVED BY: Arnold Covey, Director Elmer C. Hodge Department of Community De elopment County Administrator ACTION Approved (x) Motion by: Bob L. Johnson to approve Denied ( ) Received ( ) Referred ( ) To cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney N VOTE No Yes Abs Johnson _ x _ Harrison _ x _ McNamara_ x _ Minnix _ x Nickens _ x h A e h Oq N ��e 03 Q r St ° e'Alge ' VINCENT K. U LU 1428B 0. r vlot. l' ,hyo TAX +44,02-f-42 Pplopiv✓ITY OF LEGA N, PAGMFV q.li.1026 PG. 60 16q by (NAruRA 7.5'. NEW 15' QkA I NACRE EASEMENT ` b 50° 04 28" 6, 79, 0 't- r -4 rAX +44,02-1-47 PIZDPFkTY OF MA M. EVER! 9.0. 106z PG. 116 PARG66 I ,Q a,�v ooA , Q�(1 z -3 c azc�� 7.V NOTES: 1. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT. 2. LEGAL REFERENCE — D.B. 1052 PG. 116 3. THIS PLAT BASED ON EXISTING RECORDS AND CURRENT FIELD SURVEY LOCATING THE DRAINAGE EASEMENT. 4. THE INTENT OF THIS PLAT IS TO GRANT THE NEW DRAINAGE EASMENT TO''THE EXISTING NATURAL, WATERCOURSE, PLAT SHOWING NEW 15F....DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE, VIRGINIA BY NORA M. EVERS THRU PARCEL I (D.B. 1052 PG. 116) CATAWBA MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: I"= 50' 1 DATE: 1 JUNE 1998 LUMSDEN ASSOCIATES, P. C. ENGINEERS -SURVEYORS -PLANNERS ROANOKE, VIRGINIA I A -020999-5.e ACTION # ITEM NUMBER T— t4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 9, 1999 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving The Groves, Section 4 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of The Groves, Section 4, Palm Land Company, LLC, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled The Groves, Section 4, dated July 25, 1996, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $17,300 and $57,700 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Groves, Section 4 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: k Q'RA'l V t � Gary Robe son, P.E. Utility Dire for APPROVED: zel4aw k844 Elmer C. Hodge County Administrator --------------------- -----------------------------------------------------ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L Johnson to approve Johnson — x Denied () Harrison _ x — Received () McNamara_ x — Referred () Minnix — x To () Nickens — x — cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney RETURN To: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this 15th day of Januar,, 19 99 , by and between: Palm Land Company, LLC , a Virginia limited liability company, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 I-4 As shown on the plans entitled Section 4, The Groves , made by Lumsden Associates and on file in the Roanoke County Community Development Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 Developer: 1-2 As WITNESS THE FOLLOWING signatures and seals: State of: Virszinia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of V-jAt4V' 19 By: Jack Loeb, Jr. Its President Duly authorized officer Title on behalf of Notary Public My Commission expires: Page 3 of 4 Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of , 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 ROANOKE COUNT' UTILITY DEPARTMENT ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING THE GROVES, SECTION 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 9, 1999 RESOLUTION 020999-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix cc: File Executive Session A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors