HomeMy WebLinkAbout4/13/1999 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 13, 1999
RESOLUTION 041399-1 OF CONGRATULATIONS TO SYNCHRONY FOR
RECEIVING THE VIRGINIA CHAMBER OF COMMERCE FANTASTIC FIFTY
AWARD AS ONE OF FIFTY FASTEST GROWING COMPANIES IN VIRGINIA
WHEREAS, in 1993 Synchrony was formed by Dr. Victor lannello from his home
with himself as his only employee, later merging with Ed McClure's manufacturing of
industrial controls and locating in an office on Bent Mountain Road with Roanoke County
public private partnership assistance; and
WHEREAS, Dr. lannello worked closely with the Roanoke Regional Office of
Virginia's Center for Innovative Technology (CIT) to continue development of the digital
processor relative to magnetic bearing technology and won a series of government
research grants, working with the U. S. Air Force and NASA; and
WHEREAS, Synchrony has proceeded on two fronts to manufacture and
commercialize magnetic bearing systems for gas turbine engines and applying their
expertise in control systems to industrial systems by providing integrated automation
systems to manufacturers and energy producers, which are increasingly important in
global competitiveness; Synchrony has the distinction of being the only company in the
Roanoke and New River Valleys named to the 1999 list; and
WHEREAS, Synchrony has posted an average annual sales growth rate of 42%
over the past several years and has grown from one to 14 full time employees since 1993,
and was selected from an estimated 300 nominated companies in the Commonwealth to
receive the Fantastic Fifty Award, with Corrugated Container Corporation as the only other
1
County company to receive the award in previous years, having done so twice; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, does hereby extend its sincere congratulations to SYNCHRONY for
receiving the Fantastic Fifty Award for 1999, and
BE IT FURTHER RESOLVED, that the Board of Supervisors, on its own behalf and
on behalf of the current and future residents of the Roanoke Valley, extends its gratitude
and appreciation to SYNCHRONY for its innovation, research creativity, engineering
capacity, high tech developments and benefits to the greater region, and for improving the
quality of life of citizens in the Roanoke Valley and the Commonwealth of Virginia.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Congratulations File
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 13, 1999
RESOLUTION 041399-2 APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FY 1999-2000, UPON CERTAIN
TERMS AND CONDITIONS
WHEREAS, Section 24.13 of the Roanoke Regional Airport Commission Act and
Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the
Roanoke Regional Airport Commission provide that the Commission shall prepare and
submit its operating budget for the forthcoming fiscal year to the Board of Supervisors
of the County and City Council of the City; and
WHEREAS, by report dated March 10, 1999, a copy of which is on file in the
office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the FY 1999-2000
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the FY 1999-2000 budget and proposed capital expenditures for
the Roanoke Regional Airport Commission as set forth in the March 10, 1999, report of
the Commission Executive Director, a copy of which is incorporated by reference
herein, is hereby APPROVED, and the County Administrator and the Clerk are
authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Jacqueline L. Shuck, Executive Director, RRAC
Paul M. Mahoney, County Attorney
Chairman, RRAC
Mary F. Parker, Clerk, Roanoke City Council
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 13, 1999
RESOLUTION 041399-3 APPROVING THE ROANOKE VALLEY
RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 301
2000
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke, and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 25, 1999, a copy of which is on file in the office
of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has
submitted a request that the County approve the budget of the Roanoke Valley Resource
Authority for the year ending June 30, 2000.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia that the budget for the year ending June 30, 2000 for the Roanoke Valley
Resource Authority as set forth in the March 25 1999, report of the Authority Chairman, a
copy of which is incorporated by reference herein, is hereby APPROVED, and the County
Administrator and the Clerk are authorized to execute and attest, respectively, on behalf
of the County, any documentation, in form approved by the County Attorney, necessary
to evidence said approval.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
1
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Kit B. Kiser, Acting Chairman, RVRA
John R. Hubbard, CEO, RVRA
Mary F. Parker, Clerk, Roanoke City Council
Carolyn S. Ross, Clerk, Vinton Town Council
2
A-041399-4
ACTION NO.
ITEM NUMBER E'0'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 13, 1999
AGENDAITEM: Approval of Health Insurance Premiums for School and County Employees for the
1999-2000 Fiscal Year
SUM14ARY OF INFORMATION: The County of Roanoke and the County of Roanoke Schools
participate in a joint health insurance program for their employees through AETNA-US Health Care.
The first year of this contract will expire on June 30, 1999.
Renewal negotiations have recently been completed with AETNA-US Health Care and our health
insurance committee, which is composed of County and School staff and our consultant Slabaugh
Morgan White. As a result of these negotiations the health insurance premium will increase by 9.9% for
the year beginning July 1, 1999. Two changes were made to the plan this year for cost containment
purposes:
The co -pay of the drug card on the Point of Service Plan will be increased as follows:
a. Generic retail will increase from $5.00 to $10.00 (30 day supply)
b. Brand retail will increase from $15.00 to $20.00 (30 day supply)
c. Generic mail service will increase from $10.00 to $20.00 (90 day supply)
d. Brand mail service will increase from $25.00 to $40.00 (90 day supply)
This change will equalize the Point of Service drug card with the comprehensive drug card.
Prescription drug expenses are currently the fastest growing component of our health insurance cost.
2. The Point of Service co -pay for emergency room visits will be increased from $50 to $100. This fee
does not apply if the person is admitted to the hospital. We are trying to discourage the use of the
emergency room for non -emergency type visits.
The health insurance rates for 1998-99 were structured in a way to encourage Point of Service
participation. There is a fairly large difference built into the rates that the employees pay if they choose
the Comprehensive over the Point of Service Plan. This resulted in an increase in Point of Service
M:\FINANCE\COMMON\BOARD\4-13-99.WPD
e-3
participation during 1998-99. The County's Point of Service participation increased from 48% in 1997-
98 to 75% in 1998-99. The school's participation increased from 52% in 1997-98 to 90% in 1998-99.
The Health Insurance Committee continues to manage the health insurance program in the best interest of
the County. To accomplish this, the Committee is committed to continuing the promotion of movement
to the Point of Service Plan. This objective will be met in the following way.
1. We feel that there will be continued voluntary movement to the Point of Service Plan this year as a
result of the favorable experience of the employees that changed to the Point of Service Plan during
the last fiscal year.
2. The contribution rate for the employees for the 1999-2000 fiscal year have been structured in a way
to increase the difference between the Point of Service Plan and the Comprehensive Plan. We are
planning to fully equalize the county contributions for the Comprehensive Plan and the Point of
Service Plan in the 2000-2001 fiscal year.
3. The communication to the employees will include promotion of the Point of Service Plan over the
Comprehensive Plan.
The Committee thinks that it is important to move the employees to the Point of Service Plan, -however,
we are mindful that there are some employees who live outside of the AETNA covered area at this point
in time. In addition some employees may have major illnesses or medical conditions that may require
them to use the Comprehensive Plan, due to their treating facility or medical facility.
STAFF RECONIlVE-NDATION: Staff recommends approving the attached rates for health insurance for
the 1999-2000 fiscal year.
SUBMITTED BY:
Diane D. Hyatt
Director of Finance
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickens to approve
cc: File
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
VOTE
No Yes Abs
Johnson _ x _
Harrison x _
McNamara_ x _
Minnix _ x
Nickens _ x _
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& A s s o c i a t e s
Richmond, VA Norfolk, VA New Orleans, LA Pittsburgh, PA Jackson, MS
March 30, 1999
Ms. Diane D. Hyatt, CPA
Director, Department of Finance
County of Roanoke
P.O. Box 29800
Roanoke, Virginia 24018-0798
Dear Diane and Jerry:
Washington, D.C.
Dr. Jerry D. Hardy
Director of Budget and Data Management
Roanoke County Schools
5937 Cove Road
Roanoke, Virginia 24019
Slabaugh Morgan White & Associates has completed our evaluation and subsequent
negotiations on the County and Schools' medical plan renewal for the 1999-2000
contract year. The purpose of this letter is to summarize our findings, the results of the
negotiations, and to provide recommendations for the upcoming plan year.
This is the first. renewal with your new carrier, Aetna US Healthcare (AUSHC). The
underwriting analysis and rate projection methodology employed by AUSHC used
standard industry techniques and reflected the guarantees on trend factors and
retention expenses agreed upon at the sale of the program. Our review considered
each element of the plan that impacts costs including enrollment by plan, claim lag
patterns, plan design, claim expenses, reinsurance fees, and retention expenses. The
highlights of our review are as follows'
Enrollment Information
Presently approximately 85% of the County's employees and 89% of the
School's employees are enrolled in the Point -of -Service plan. This is a
considerable shift in enrollment from Trigon administered plan options. In June
1998, 50% of employees (combined County and Schools) participated in the
POS option versus 88% with AUSHC's POS plan.
Actual enrollment by plan for 1998 and 1999 compares as follows:
NSLASAUGMSYSICLIENTSV20CVryan-Nerdy 032299.doe
7204 Glen Forest Drive Suite 304 Richmond, Virginia 23226 (804) 289-0600 Fax (804) 673-3309
County
Schools
Total
Comprehensive
119
163
282
12.2%
POS
653
1,368
2,021
87.8%
Total
772
1,531
2,303
59�::
County
Schools I
Total
/°
Comprehensive
372
724
1,096
49.8%
POS
386
721
1,107
50.2%
Total
758
1,445
2,203
NSLASAUGMSYSICLIENTSV20CVryan-Nerdy 032299.doe
7204 Glen Forest Drive Suite 304 Richmond, Virginia 23226 (804) 289-0600 Fax (804) 673-3309
6---3
Ms. Diane D. Hyatt, CPA Dr. Jerry D. Hardy
March 30, 1999
Page two
By Type Membership:
As noted the aggregate enrollment in the medical plan also increased slightly,
4.5% or 100 employees.
Projected Rate Increase
The initial rate projection from AUSHC indicated an overall increase of 23.2%
was required based on claims data from the plan's effective date, July 1, 1998
through December 31, 1998. SMW provided up-to-date claims experience from
Trigon to AUSHC for use in place of -their corporate claim lag faetors. We also
evaluated large individual claim data and determined AUSHC's projections
overstated the impact of these expenses. At the conclusion of the negotiations a
12.5% increase -was projected based on current benefits.
Plan Design Review
Based on the present utilization of the medical plans and our concern of the
rising costs of prescription drug expenses, two plan design changes are
recommended for the POS option:
1. Increase the emergency room copay from $50 to $100 (this copay is
waived if the patient is admitted into the hospital).
2. Increase the copays for prescription drugs from $5 generic/$15 brand to
$10 generic/$20 brand for a 30 -day supply purchased at a retail
pharmacy. The copays double for a 90 -day supply purchased through the
mail order program. This change will equalize this benefit with the
Comprehensive Plan option.
MLABAUGHZYS%CLIENTSIRO C%hyatt-hardy-032299. doc
County
Schools
Total
Employee Only
92
124
216
Employee + One Child
1
11
12
Family
26
28
54
Total
119
163
282
M.Ri
'County
Schools
Total
Employee Only
381
871
1,252
Employee + One Child
34
99
133
Family
238
398
636
Total
653
1,368
2,021
As noted the aggregate enrollment in the medical plan also increased slightly,
4.5% or 100 employees.
Projected Rate Increase
The initial rate projection from AUSHC indicated an overall increase of 23.2%
was required based on claims data from the plan's effective date, July 1, 1998
through December 31, 1998. SMW provided up-to-date claims experience from
Trigon to AUSHC for use in place of -their corporate claim lag faetors. We also
evaluated large individual claim data and determined AUSHC's projections
overstated the impact of these expenses. At the conclusion of the negotiations a
12.5% increase -was projected based on current benefits.
Plan Design Review
Based on the present utilization of the medical plans and our concern of the
rising costs of prescription drug expenses, two plan design changes are
recommended for the POS option:
1. Increase the emergency room copay from $50 to $100 (this copay is
waived if the patient is admitted into the hospital).
2. Increase the copays for prescription drugs from $5 generic/$15 brand to
$10 generic/$20 brand for a 30 -day supply purchased at a retail
pharmacy. The copays double for a 90 -day supply purchased through the
mail order program. This change will equalize this benefit with the
Comprehensive Plan option.
MLABAUGHZYS%CLIENTSIRO C%hyatt-hardy-032299. doc
Ms. Diane D. Hyatt, CPA Dr. Jerry D. Hardy
March 30, 1999
Page three
Attached is a benefit summary of the recommended plans. These two benefit
changes reduce the needed increase to 10.6% in Aetna USHC's maximum
liability rates and 10% from the County and School's budget rates. Rate changes
are effective July 1, 1999.
Performance
During the renewal process we also had the opportunity to review the overall
service provided by AUSHC on your health care program. Service guarantees
were provided by AUSHC as part of the new contract. For the first seven months
of the plan all payment and claims coding accuracy standards were met. The
turnaround time for claims processing exceeded the standard for the POS plan
(13.8 days actual compared to the goal of 16 days). Comprehensive plan
turnaround time was slower than expected 18.2 days versus a 12 -day goal. This
was primarily due to delays on receiving deductible and out-of-pocket credit data
from Trigon.
Overall the transition from Trigon to Aetna US Healthcare went well. Issues have
occurred, but AUSHC, representatives have been responsive to the requirements
of the County and Schools. _
Thank you for all the assistance you and the Benefits Committee have provided
throughout the renewal process. Please let me know if I can provide any additional
information or if you have any questions concerning this letter.
Sincerely,
?ulriiet4D. White
Principal
JDW:Iat
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WA
A-041399-5
ACTION NO.
ITEM NUMBER Z "— y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 13, 1999
AGENDA ITEM: Approval of Dental Insurance Premiums for School and County Employees for
the 1999-2000 Fiscal Year
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The County of Roanoke is currently participating in a joint dental
insurance contract with the Roanoke Valley Consortium. Plan participants are the County of Roanoke,
the County of Roanoke Schools, the City of Roanoke, the Roanoke Regional Airport and the Roanoke
Valley Resource Authority. The Consortium has negotiated a three year contract with Delta Dental.
The group received an 8.5% increase in the renewal rate for the year beginning January 1, 1999.
The County of Roanoke is setting their rates on a fiscal year basis, in order to keep the dental insurance
program on the same open enrollment as the health insurance. To accomplish this our consultant
(Slabaugh Morgan White) have advised us to use a blended rate for dental insurance. This blended rate
is composed of the average of the current year rate renewal and the anticipated renewal for the following
year. The attached rate schedule shows the proposed County and employee rate for dental insurance for
the 1999-2000 fiscal year.
There are no changes to the benefit level of the current Delta Dental insurance plan.
STAFF RECOMMENDATION: Staff recommends approving the attached rates for dental insurance for
the 1999-2000 fiscal year.
SUBMITTED BY:
Diane D. Hyatt
Director of Finance
G:\FINANCE\COMMON\BOARD\4-13-99B.WPD
APPROVED:
eat� ? i! -
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x _
Denied () Harrison _ x
Received () McNamara_ x _
Referred () Minnix —x
To () Nickens _ x _
cc: File
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
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ACTION NO A-041399-6
ITEM NO. i
AT A REGULAR MEETING;OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 13, 1999
AGENDA ITEM: Ratification of Emergency Repairs and Replacement of
Elevator Equipment for the Roanoke County -Salem Jail
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
On the evening of Tuesday, March 23, 1999, the generator that drives one
of the two jail elevators burned beyond repair. The elevator involved
was the better of the two. The other unit has required frequent service
over the past few months. Use of the remaining elevator has been
restricted to the movement of staff and the delivery of food and
materials for safety purposes. Inmates are using stairways to move from
floor to floor. If the second elevator becomes disabled, we will have
to transfer the prisoners on the jail's upper two floors to alternate
sites and pay the required per diem costs to house them.
We tried to repair the elevator but were unable to find parts. This is
a custom-built, heavy-duty, jail -specialty elevator. Mr. Chambliss and
Sheriff Holt evaluated the alternatives and determined that the most
feasible thing to do was to replace both elevators. They are operated
from the control room of the jail via electronic controls, and it is
necessary that the systems operate in a matched mode. The cost to
replace the electronic controls, motor units, etc. for the two elevators
is $145,000, plus $7,000 for a heat -pump system to cool the units, for
a total of $152,000. It will take 4 to 5 weeks for delivery of
materials and approximately 10 weeks for completion of the installation.
Mr. Chambliss, Sheriff Holt, and Elaine Carver advised me of the cost
and the time involved in repairing the elevators. They recommended
proceeding on an emergency basis, and I authorized the expenditures
after contacting each of you to let you know of the situation. This
Board agenda item asks for your ratification of the action that I have
taken and requests appropriation of the funds to pay the cost.
The Sheriff's office has identified several funding sources to cover the
cost of the elevator repairs. Our contract with Salem requires the City
Page 2
to provide 29 per cent of the cost of capital improvements to the jail.
We have requested this sum [$44,080] from Salem and they have agreed to
reimburse us for their share of the cost. Within the Sheriff's sub -fund
accounts, which reflect revenues from fees and internal activities,
$32,000 has been identified. The balance of $75,920 should be available
from excess revenues generated by the department in the per diem charges
for holding prisoners and other Sheriff -related revenues. However, the
increased cost of holding these prisoners will not be known until the
end of June, and the net revenue could fall short of the $75,920.
An alternative for covering the cost of these emergency repairs is to
take the $75,920 from the General Fund Balance or another capital
account such as the Dixie Caverns Closeout account. Ms. Hyatt, Mr.
Chambliss, and I prefer to take the money from the Dixie Caverns
account. In either case, the following actions will be necessary:
1. Ratify the emergency purchase
2. Appropriate Salem's share of $44,080
3. Specify the source of the $75,920:
a. Additional, unbudgeted revenue in the Sheriff's budget
b. To be taken from the Dixie Caverns account
c. Some other source to be determined by the Board.
RECOMMENDATION:
Staff requests ratification of the emergency purchase, the appropriation
of funds from Salem, and the transfer of $79,920 from the Dixie Caverns
Closeout account for this expenditure.
Respectfully submitted,
Elmer C. Hodge
County Administrator
- - - - ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to ratify Johnson _ x _
Denied ( ) repairs and appropriate funds from the Harrison — x _
Received ( ) unbudgeted revenues in the Sheriffs McNamara_ x _
Referred ( ) Office Minnix _ x _
To ( ) Nickens x
cc: File
John M. Chambliss, Jr., Assistant County Administrator
Gerald S. Holt, Sheriff
Diane D. Hyatt, Director, Finance
Elaine Carver, Director, Procurement
Randolph M. Smith, Salem City Manager
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 13, 1999
RESOLUTION 041399-7 TO ADVANCE FUNDS FOR CERTAIN
EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH
THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING
OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS
WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the
"County Board") adopted a resolution on August 19, 1997 declaring its intention to
reimburse itself from the proceeds of one or more tax-exempt financings for certain
expenditures made and/or to be made in connection with the acquisition, renovation,
construction and equipping of certain capital improvements for school projects, and
WHEREAS, the School Board (the "School Board") of the County of Roanoke,
Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to
reimburse itself from the proceeds of one or more tax-exempt financings for certain
expenditures made and/or to be made in connection with the acquisition, renovation,
construction and equipping of certain capital improvements for school projects, and
WHEREAS, The School Board requested an advance of $ 50,000 on September
11, 1997 for environmental assessments, advertising costs for architects and engineers,
core drillings, and other costs related to the acquisition of land in South County, and
WHEREAS, the County Board approved this $50,000 advance on September 23,
1997, and
WHEREAS, the School Board requested an additional advance of $1,721,200 on
November 13, 1997 to hire architects to design various school projects, and
1
WHEREAS, the County Board approved this $1,721,200 additional advance on
November 18, 1997, and
WHEREAS, the School Board requested an additional advance of $130,000 on
November 13, 1997 to hire architects to begin renovations to the science labs, and
WHEREAS, the County Board approved a $104,000 additional advance on
December 16, 1997, and
WHEREAS, the School Board requested an additional advance of $200,000 to hire
contractors to begin a roof replacement program, and requested the amendment of Exhibit
A of County Resolution 081997-1 to appropriately reflect the roof replacement program
included in the Blue Ribbon Commission Report, and
WHEREAS, the County Board approved this $200,000 additional advance on April
28, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and
WHEREAS, the School Board requested additional advances of $2,454,420 to
begin construction at Clearbrook Elementary and $2,517,100 to begin construction at
Burlington Elementary on May 14, 1998, and
WHEREAS, the School Board requested an additional advance of $7,213,520 to
begin construction at Bonsack Elementary on June 18, 1998, and
WHEREAS, the County Board approved additional advances of $2,454,420 for
Clearbrook Elementary, $2,517,100 for Burlington Elementary, and $7,213,520 for
Bonsack Elementary on June 26, 1998, and
WHEREAS, the School Board requested an additional advance of $2,170,600 to
begin construction of the science labs at Cave Spring High, Northside High, and Glenvar
V
High on September 10, 1998, and
WHEREAS, the County Board approved an advance of $1,854,560 for the science
labs at Cave Spring High, Northside High, and Glenvar High and the escrowing of
$316,040 for technology A& E and equipment on September 8, 1998, and
WHEREAS, the County Board approved the release of the escrowed $316,040 for
the technology A&E and equipment for the science labs on December 1, 1999, and
WHEREAS, the School Board requested an additional advance on March 25, 1999,
of $4,000,000 for land acquisition and site development in preparation for the construction
of a new South County high school,
NOW THEREFORE BE IT RESOLVED that the County Board will advance the
additional sum of $4,000,000 for land acquisition and site development for the new South
County high school.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
3
A-041399-8
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 13, 1999
AGENDA ITEM: Request from the School Board for adoption of the fiscal year
1999-2000 school budget
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Attached is a copy of the proposed fiscal year 1999-2000 budget for Roanoke County
Schools. School Superintendent Deanna Gordon will present the request for approval at
the meeting.
Also attached is an April 1, 1999 memorandum highlighting various aspects of the budget.
Respectfully Submitted by:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x
Denied () Harrison _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 13, 1999
RESOLUTION 041399-9 PURSUANT TO TITLE 25, SECTIONS 15.2-1903,
15.2-1904 AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132,
OF THE CODE OF VIRGINIA (1950, AS AMENDED), TO AUTHORIZE THE
ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A 0.046 -
ACRE PARCEL OF LAND IN ROANOKE COUNTY LOCATED AT THE
INTERSECTION OF U. S. ROUTE 220 AND VIRGINIA STATE ROUTE 862
(VALLEY AVENUE), (A PORTION OF TAX MAP NO. 77.20-1-40), FROM
WACHOVIA BANK BY EMINENT DOMAIN PROCEEDINGS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the acquisition of an approximate 0.046 -acre parcel of real estate is
necessary for public use in connection with road improvements and a traffic signal
installation across the property of Wachovia Bank, at the intersection of Franklin Road
(Route 220) and Valley Drive (State Route 862) and designated on the Roanoke County
Land Records as Tax Map #77.20-1-40; and
2. That the project is necessary for the general health, safety and welfare of the
public, and specifically is necessary for the construction of public road improvements.
3. That acquisition of this 0.046 -acre portion of real estate is necessary for the
construction of a turn lane and the installation of traffic signalization equipment to improve
the public access to and public safety of citizens utilizing Franklin Road (State Route 220)
and Valley Drive (State Route 862).
4. That the real estate required for this project is a portion of the property of
Wachovia Bank located at the intersection of Franklin Road (State Route 220) and Valley
Drive (State Route 862) in the Cave Spring Magisterial District of the County of Roanoke,
Virginia, and is more particularly described as follows:
A 0.046 acre parcel of real estate to construct, install, improve, operate,
inspect, use, maintain, remove, monitor, repair or replace present or future
road improvements and traffic signal installation and other necessary or
related structures, appurtenances and improvements, for road improvements
together with the right of ingress and egress thereto from a public road, upon
a tract or parcel of land conveyed to Wachovia Bank, by deed dated August
23, 1988, and recorded in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in Deed Book 1298, page 434, and designated on the
Roanoke County Land Records as Tax Map No.77.20-1-40.
The location of said road improvements and traffic signal installation is
shown stippled and designated as "Area = 0.046 Acre (Within Heavy Lines)"
upon the plat entitled 'Plat of Survey of 0.046 Acre Parcel of the Wachovia
Bank Property ' dated 29 October 1998, prepared by Anderson And
Associates, Inc., attached hereto as Exhibit A and by reference incorporated
herein.
5. That the fair market value of the road improvement and traffic signal
installation, together with right of access, is $16,910.00. The sum of $16,910.00 has been
offered, and is hereby re -offered, to the property owner for purchase of the above-
described real estate by the Board of Supervisors of Roanoke County, Virginia.
6. That it is immediately necessary for the County to enter upon and take
possession of such property and commence construction of said road improvements and
traffic signal installation in order to ensure proper public access to and public safety of
citizens utilizing Franklin Road and Valley Drive and to more adequately serve the needs
of the citizens of Roanoke County, and to institute and conduct appropriate condemnation
proceedings as to the above-described real estate as provided by law.
7. That a certified copy of this resolution, to be sent by certified mail to
2
Wachovia Bank on or before April 16, 1999, shall constitute notice to said property owner
of the offer to purchase as set forth above and the intent to enter upon and take
possession of the subject easements to commence construction, as provided for in
Sections 15.2-1903, 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132
of the Code of Virginia (1950, as amended).
8. That the Capital Fund is hereby designated as the fund from which the
judgment of the court in the condemnation proceedings shall be paid to the property
owner.
9. That the Board does hereby invoke all and singular the rights, privileges, and
provisions as to the vesting of powers in the County under the Virginia General
Condemnation Act (§25-46.1, et seq.), Sections 15.2-1904 and 15.2-1905, and Sections
33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), all as made and
provided by law.
10. That the County Administrator, or an Assistant County Administrator, and the
County Attorney are hereby authorized to execute such documents and take such actions
as may be necessary to accomplish this acquisition through eminent domain proceedings,
or otherwise.
11. That this resolution shall be effective on the date of its adoption and the
property owner shall have thirty (30) days following the sending of notice, i.e. the certified
mailing of this resolution as provided herein, within which to contest this taking and
immediate right of entry as provided in Section 15.2-1905.C. of the Code of Virginia (1950,
as amended).
3
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
Paul M. Mahoney, County Attorney
Arnold Covey, Director, Community Development
John W. Birckhead, Director, Real Estate Assessment
4
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NUMBER DIRECTION DISTANCE
L1
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L2
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Wachovia Bank
(Formerly Central Fidelity Bank)
Asphalt D.B. 1298 Pg. 434
Tax Map No. 77.20-1-40
1 Asphalt Area
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(Wthin Heavy Lines)
N ','r- iProposed R/W
'Tie Line
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Fnd _ Concrete Curb & Gutter
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-Roanoke j
Countye
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xis ing 15
Existing R/W Sanitary Sewer City O f
(See Note #4) Easement;
D.B. 1197, R o a n o k e
(Variable R/W) PG, 1531 r Route 220
Ede of Pavement To Route 419 —.•-
.NOTU
T. THIS PROPERTY WAS SURVEYED WITHOUT. THE BENEFIT OF A TITLE REPORT.
2. THIS PROPERTY DOES NOT LIE WITHIN A 1'00 'YEAR H.U.D. FLOOD HAZARD ZONE.
3. REFERENCES: ROANOKE COUNTY TAX MAP No. 77.20-1-40, D.B. 1298, Pg. 434.
4. THE EXISTING RIGHT -CF -WAY SHOWN ON THIS PLAT IS TAKEN FROM A PLAT DATED
OCTOBER 11, 1998, FOR PLAT OF SURVEY FOR CENTRAL FIDELITY BANK FOR FUTURE
ROAD WIDENING, JOB No, 850, BY ROBERT S. LANG, RECORDED IN. P.B. 12, PG. 55.
SNLTH OF
PLAT OF SURVEY OF
o JOHN R. CHRISTMAN a 0,046 ACRE PARCEL
OF THE
No, 1 1A WACHOVIA BANK
O 50 100 U l
SND SU
SCALE IN FEET
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ANDERSON Engineer$ arcanbam
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AND Surveyors rlaEtatown, VA
ASSOCIATES, Inc. Plenners Rkhmena, VA
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4675—RW 1990319.1608 I OICKERSO
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CAVE SPRING MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
DRAWN SCALE DATE DOCUMENT NO.
KMJ AS SHOWN 29 OCT 98 14675 -DSO
TOTAL P.02
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 13, 1999
RESOLUTION 041399-10 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for April
13, 1999, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Approval of Minutes - March 9, 1999
2. Acceptance of donation of a sanitary sewer easement from Richfield
Retirement Community to the Board of Supervisors in connection with the
R+ L Carriers project.
3. Acceptance of water and sanitary sewer facilities serving Plantation Oaks
Subdivision.
4. Acceptance of water and sanitary sewer facilities serving Triple Crown
Estates, Section II.
5. Acceptance of water and sanitary sewer facilities serving Peters Creek
Apartments, Phase 2.
6. Request to take the necessary steps to transfer Glenmary Drive, Frontage
Road F-067, considered part of the Interstate System to the Virginia
Department of Transportation Secondary Road System.
7. Request from Schools to appropriate $3,321.52 to the instructional
program for use in the dual enrollment program with Virginia Western
1
Community College.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
Lorraine S. Lange, Associate Director of Instruction
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
2
A-041399-10 . a
ACTION NO.
ITEM NO. �----
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 13,1999
AGENDA ITEM: ACCEPTANCE OF DONATION OF A SANITARY SEWER EASEMENT
FROM RICHFIELD RETIREMENT COMMUNITY TO THE BOARD OF
SUPERVISORS IN CONNECTION WITH THE R. L. CARRIERS PROJECT
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the acceptance of the following sanitary sewer
easement in the Catawba Magisterial District conveyed to the Board of Supervisors of Roanoke
County, Virginia, said easement being a new easement necessary in connection with the R. L.
Carriers Project.
a) Donation of a sanitary sewer easement, fifteen feet (15) in width, from
Richfield Retirement Community (Tax Map No. 55.09-1-19), as shown on
a plat prepared by T. P. Parker & Son, dated March 10, 1999, a copy of
which is attached hereto as Exhibit A.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of the donation of this easement.
submitted,
Paul M. Mahoney
County Attorney
r
�i J
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x _
Denied () Harrison _ x _
Received () McNamara_ x _
Referred () Minnix _ x —
To () Nickens _ x _
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
G:\ATTORNEY\V LH\AGENDA\CONSENT\RICHFIEL.RPT
F'F-06-1999 13:35 FROM:RICHFIELD RET CTR 5,10-380-3510 TC:703 772 2089 PAGE:06
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EASEMENT PLAT FOR
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SHOWING NEW 15' PUBLIC SANITARY SEWER EASEMENT
1 BEING GRANTED BY RICHFIELD RETIREMENT COMMUNITY
SITUATE DAUGHERTY ROAD — ROANOKE COUNTY VIRGINIA
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DATE:
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A-041399-10 . b
ACTION #
ITEM NUMBER—Z- 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 13, 1999
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Plantation
Oaks Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
§UMMARY OF INFORMATION:
The Developers of Plantation Oaks Subdivision, Oaks Development Corporation, have requested
that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving
the subdivision along with all necessary easements.
The water and sewer facilities are installed, as shown on plans prepared by Balzer & Associates
entitled Plantation Oaks, which are on file in the Community Development Department. The
water and sanitary sewer facility construction meets the specifications and the plans approved by
the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $55,000 and $59,000 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Plantation Oaks subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Roberts , P.E.
Utility Direct
Elmer C. Hodge
County Administrator
_rL -- --E�
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x
Denied () Harrison _ x _
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens _ x
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
THIS CHATTEL DEED, made this 22 day of June , 19 98 , by and between:
Oaks Development Corporation , a Virginia corporation, hereinafter referred to as the
"Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the
second part.
:WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
As shown on the plan entitled Plantation Oaks , made by
Balzer & Associates and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
day of , 19
Page 2 of 4
Developer:
CIT,
'—,3
WITNESS THE FOLLOWING signatures and seals:
State of: Virginia
County/City of Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
day of Cc 19 qy ,
By: its Tie c;c�2
Duly authorized officer Title
on behalf of Oaks Development Corporations
My Commission expires:
Page 3 of 4
Approved as to form:
County Attorney
S 3
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
lw
rl i
T 1\41
VICINITY MAP 7 r ` g!
NORTH
ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF WATER & SEWER FACILITIES
SERVING PLANTATION OAKS SUBDIVISION
ACTION # A-041399-10. c
ITEM NUMBER = 'V
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 13, 1999
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Triple Crown
Estates, Section II
COUNTY ADMINISTRATOR'S COMMENTS: Av�� e4l'-�
SUMMARY OF INFORMATION:
The Developers of Triple Crown Estates, Section II, C & D Builders, Inc., have requested that
Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the
subdivision along with all necessary easements.
The water and sewer facilities are installed, as shown on plans dated December 7, 1994, which
are on file in the Community Development Department. The water and sanitary sewer facility
construction meets the specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $24,000 and $28,300 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Triple Crown Estates, Section II subdivision along with all necessary easements, and
authorize the County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
� : uul-k'a'-J�
Gary Robertson, .E.
Utility Director
APPROVED:
G
6V-1.1 /4'ic
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x
Denied () Harrison _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
RETURN To:
ROANOKE COUNTY
ATTORNEY'S OFFICE
THIS CHATTEL DEED, made this 1 lth day of January , 19 99 , by and between:
C & D Builders. Inc. , a Virginia corporation, hereinafter referred to as the "Developer," party
of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its
successors or assigns, hereinafter referred to as the "Board," party of the second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
As shown on the plan entitled Triple Crown Estates, Section II made
December 7. 1994 and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia,
on the day of , 19
Page 2 of 4
Developer:
By:
As:
WITNESS THE FOLLOWING signatures and seals:
C & D Builders, Inc.
Title
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
.� day of 19 { ,
By: V IVIo� � 0 L' n - � I,t f) 1 ��f Its � e5 d e_l7 �
Duly authorized officer Title
on behalf of C & D Builders, Inc.
Notary Public/ ( /
My Commission expires:
Page 3 of 4
Approved as to form:
County Attorney
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
%
TOPOGRAPHY FOR EXISTING GRAPE
PROFILE SHOWN TAKEN FROMA
TOPOGRAPHIC SURVEr FCIR ROANOKE
VALLEY S.P.0 A.. !NC. DATED
FEBRUARY
13,
1987 By JACK G. BESS, C.L.S.
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PLAN & PROFILE
ROANOKE COUNTY
UTILITY
DEPARTMENT
P
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ROANOKE COUNTY
UTILITY
DEPARTMENT
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TRIPLE CROWN ESTATES
SECTION 2
SANITARY SEWER & DRAINAGE
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TRIPLE CROWN ESTATES
SECTION 2
SANITARY SEWER & DRAINAGE
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6-,:), J'
A-041399-10. d
ACTION #
ITEM NUMBER -Z' S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 13, 1999
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Peters Creek
Apartments, Phase 2
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Peters Creek Apartments, Phase 2, Peters Creek II Associates, L.P., have
requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities
serving the Peters Creek Apartments, Phase 2 along with all necessary easements.
The water and sewer facilities are installed, as shown on plans entitled Peters Creek Apartments,
Phase II, which are on file in the Community Development Department. The water and sanitary
sewer facility construction meets the specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $6,000 and $17,100 respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Peters Creek Apartments, Phase II along with all necessary easements, and authorize
the County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Robertson, P.E.
Utility Director
APPROVED:
16t. -I w6o�
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x
Denied () Harrison _ x _
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
RETURN To:
ROANOKE COUNTY
ATTORNEY'S OFFICE
THIS CHATTEL DEED, made this 3rd day of February, 19 99 , by and
between: Peters Creek II Associates L.P. , a Virginia Limited Partnership, hereinafter referred
to as the 'Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the 'Board," party of the
second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
__.L. '_�g
As shown on the plan entitled Peters Creek Apartments, Phase II made
(Date) and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia,
on the day of , 19
Page 2 of 4
Developer:
By:
As:
WITNESS THE FOLLOWING signatures and seals:
Title
State of: VIl?G1"11,4
Ge4nt-y/City of. R t CHarAIP , to wit:
The foregoing instrument was acknowledged before me this:
oUt%oL , day of 6vow , 19 F,
By: A liicNAEt, t4Yc/1�.4r<9V,4, ; 1,&5rp�,v-, tT,4+s- �ff�i =` Za.�'�ovt Cir?, T4s 6,�r1r
Duly authorized officer (typed name) Title
on behalf of Peters Creek II Associates L.P.
Notary Public — V
wilts WOW 3i, 2�i1
My Commission expires:
Page 3 of 4
Approved as to form:
County Attorney
Board of Supervisors of
Roanoke County, Virginia
By:
Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
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ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF WATER & SEWER
FACILITIES SERVING PETERS
CREEK APARTMENTS, PHASE 2
RAFFe6 ROAD (50* Rlwr
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ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF WATER & SEWER
FACILITIES SERVING PETERS
CREEK APARTMENTS, PHASE 2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 13TH DAY OF APRIL, 1999, ADOPTED THE FOLLOWING:
RESOLUTION 041399-10.e REQUESTING THE COMMONWEALTH
TRANSPORTATION BOARD TO TAKE THE NECESSARY STEPS TO
TRANSFER GLENMARY DRIVE, F-067, FROM THE INTERSTATE SYSTEM TO
THE SECONDARY SYSTEM
WHEREAS, the highway described below is part of the Interstate System of State
Highways; and
WHEREAS, this Board believes that this facility complies with the criteria of the
Commonwealth Transportation Board for transfer from the interstate system of state
highways to the secondary system of state highways; and
WHEREAS, a transfer of this facility to the secondary system of state highways is
desired to allow Roanoke County the flexibility of improving this road through the
secondary road funds, industrial access funds and/or the revenue sharing program.
NOW, THEREFORE, BE IT RESOLVED, that this Board hereby requests the
Commonwealth Transportation Board to take the necessary steps to transfer all of
Glenmary Drive, F-067, from the intersection of Dow Hollow Road (SR647) to a dead end,
a length of 0.82 miles to the secondary system of state highways, pursuant to Section
33.1-53, Code of Virginia; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
ACTION #
A -041399-10.f
ITEM NUMBER
MEETING DATE: April 13, 1999
AGENDA ITEM: Request for additional appropriation from Board of Supervisors
COUNTY ADMINISTRATOR'S COMMENTS: A4,wN W4-tA/
BACKGROUND:
Roanoke County Schools and Virginia Western Community College have an agreement
whereby the college provides college level courses in English, US History, and certain
vocational subjects. These courses are taught by Roanoke County teachers who meet the
college's criteria for adjunct professors. Monies that have been collected exceed the expenses;
therefore, there is a request for these additional funds to be appropriated for inservice and
materials that will be used in the program.
SUMMARY OF INFORMATION:
Roanoke County Schools collected $13,500.00 tuition from 306 students. VWCC will reimburse
Roanoke County Schools $34,075.77 for services rendered (teachers, administrating expenses,
rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $44,254.25 for
tuition and technology fees and college service fees. The difference between what was
collected and what was spent is $3,321.52.
FISCAL IMPACT:
Roanoke County Schools requests that $3,321
for use in the dual enrollment program.
STAFF RECOMMENDATION:
Staff recommends
52 be appropriated to the instructional program
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
Motion by: H. Odell Minnix to approve
cc: File
Lorraine S. Lange, Associate Director of Instruction
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
No Yes Abs
Johnson _ x
Harrison _ x _
McNamara x
Minnix _ x _
Nickens x
Q
Cv
am -w XG+
Lorraine
S.
Lange 0Elmer
C. Hodge
Associate
Director of Instruction
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
Motion by: H. Odell Minnix to approve
cc: File
Lorraine S. Lange, Associate Director of Instruction
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
No Yes Abs
Johnson _ x
Harrison _ x _
McNamara x
Minnix _ x _
Nickens x
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 13TH DAY OF APRIL, 1999, ADOPTED THE FOLLOWING:
RESOLUTION 041399-10.a REQUESTING ACCEPTANCE OF A PORTION OF
BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements} and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Minnix
Seconded By: None Required
Yeas: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
Nays: None
Absent: None
A Copy Teste:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1) Bloomfield Avenue - From the intersection with Bamaget Drive to the north cul-de-sac.
LENGTH:
(1)
0.09 MILES
RIGHT OF WAY:
(1)
50 FEET
PAVEMENT WIDTH:
(1)
30 FEET
SERVICE:
(1)
8 HOMES
ROANKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
SUMMERFIELD, SECTION 5
SUMMERFIELD, SECTION 7
Acceptance of a portion of Bloomfield Drive into the
Virginia Department of Transportation Secondary System
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 14, 1999
RESOLUTION 041399-11 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
an executive meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the executive meeting to which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion convening
the executive meeting were heard, discussed or considered by the Board of Supervisors
of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Executive Session