HomeMy WebLinkAbout6/22/1999 - Adopted Board RecordsA-062299-1
ACTION NO
ITEM NO. _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 22, 1999
AGENDA ITEM: Request for appropriation of funds for eight emergency -funded corrections
deputy positions, to be partially funded by the State Compensation Board for FY99-2000. This
request also includes an amendment to the County Classification and Pay Plan to temporarily
accept these positions into the plan until State funding expires on June 30, 2000.
COUNTY ADMINISTRATOR'S COMMENTS: 4411"�
W40v�
BACKGROUND: For FY98-99 the State Compensation Board granted Roanoke County four
temporary positions to deal with overcrowding in the jail. These four positions were based on
an Average Daily Population (ADP) of 159. The Board of Supervisors provided supplemental
funding for the non -reimbursed cost of the four emergency positions (1 Administrative Analyst
and 3 Deputy Sheriff positions) out of year-end expenditure savings by rolling over FY97-98
funds. Recent notification from the Compensation Board (during the final week of May) has
indicated that for FY99-2000, the Sheriffs Office will receive funding to provide eight temporary
emergency positions for jail overcrowding. This allocation represents continuation of the 4
currently funded positions and funds 4 additional positions. The allotment of positions is based
on an ADP of 180. This represents an increase of 13% over the prior year. These positions
are designated for FY99-2000 and would be reevaluated in FY2000-01.
SUMMARY OF INFORMATION: I request that the Roanoke County Board of Supervisors
accept the State funding for eight Grade 19, Deputy Sheriff positions and include them in the
Roanoke County Classification and Pay Plan, effective for FY1999-2000.
FISCAL IMPACT: The total impact is $255,752. The State Compensation Board will be
responsible for $206,482, leaving a difference of $49,270 to be supplemented by the County.
$35,000 has been included in the Jail's FY99-00 operating budget for these emergency
positions. This allocation leaves $14,270 unfunded. The County supplement is needed
because the Compensation Board does not cover all fringe benefits and also recognizes a
lower salary reimbursement rate for corrections deputies than is paid by Roanoke County.
Position
State Fundina
County Salary &
Benefits
Supplement
Corrections Deputy
$26,864
$31,969
$5,105
Corrections Deputy
26,864
31,969
5,105
Corrections Deputy
25,459
31,969
6,510
Corrections Deputy
25,459
31,969
6,510
Corrections Deputy
25,459
31,969
6,510
Corrections Deputy
25,459
31,969
6,510
Corrections Deputy
25,459
31,969
6,510
Corrections Deputy
25.459
31.969
6.510
$206,482
1255,752,
49 270
STAFF RECOMMENDATION: Staff recommends appropriation of $206,482, in revenue
reimbursement from the Compensation Board and a related expenditure increase in the
Sheriffs personnel budget of $220,752 ($255,752 of total cost less $35,000 included in the
budget). The difference between the increased revenue appropriation and the increased
expenditure appropriation of $14,270 will have to be allocated from existing funds.
Allocate year-end expenditure savings of $14,270 by rolling FY98-99 funds over to cover
the FY99-2000 expenditures; however, year-end savings are not guaranteed. A shortage
of funds available to rollover would dictate the supplemental funds be allocated from within
the Sheriff's FY99-00 budget.
Respectfully submitted,
Gerald S. Holt
Sheriff
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
Approv d by,
&/� /4�
Elmer C. Hodge, Jr.
County Administrator
ACTION
Motion by: Harry C. Nickens to approve
staff recommendation
Gerald S. Holt, Sheriff
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
VOTE
No Yes Absent
Johnson _ x
Harrison _ x _
McNamara_ _ x
Minnix _ x _
Nickens x
E—J
lu 13 , _C&M l3I
OFFI
COUNTY OF ROANOKE, VIRGINIA
TO: Elmer C. Hodge, Jr., County Administrator
Joe Sgroi, Director of Human Resources
FROM: Gerald S. Holt, Sheriff
DATE: June 11, 1999
SUBJECT: Sheriffs Office Classification & Pay Plan Change
I am requesting a change in the number of Grade 19 Deputy Sheriff -Corrections Division
positions from 42 to 41, based on figures from the 1998-99 Classification & Pay Plan. I am
requesting the replacement of one Deputy Sheriff -Corrections Division position, Grade 19
(State C7), with an Administrative Analyst, Grade 23 (State EC7).
The purpose of this change is based on the inquiry by the Board of Supervisors relating to the
eight Emergency funded positions we are currently requesting to be received into the County Pay
Plan. We are requesting reclassification of the Administrative Analyst position, whose two
primary functions are to review, rewrite, and create policy and establish and manage the
Accreditation Program within the Sheriff s Office, from a temporary emergency funded to a
permanent full-time position. This reclassification would allow all emergency funded deputy
sheriff positions to hold the status of Corrections Deputy since these positions are granted based
on the Jail Division's workload measures reported in the annual budget request to the State
Compensation Board.
The Sheriffs Office, in conjunction with Human Resources, has reviewed the pay plan of
these two positions and have concluded there will be no difference in cost to the County since
both positions are currently included in the pay plan. The only difference would be in the
temporary and full-time status of each position. We have also reviewed the State Compensation
Board's reimbursement for each position and, if this request is granted, the Sheriffs Office will
be able to seek a higher level of reimbursement from the State Compensation Board ($2,022-
7/1/99) based on their policy of allowing a 4 step increase upon reclassification of a position. (the
Administrative Analyst would be re -classed from an EC7 temporary to a C7 permanent position)
The State is currently reimbursing $21,726 for each of these positions. If you approve this
request, which has Human Resources approval, then the Sheriffs Office will be able to
increase the Administrative Analyst's reimbursement to $23,748 (711/99) and to $26,997
(12/1/99) due to the years of service and qualifications of the staff member who holds this
position at this time.
Request approved:
Cou ty Administrator
Mr. Elmer Hodge
Notes - back up to request for reclassification of Grade 23 -Administrative Analyst
Reclassification from temporary to full-time status within the County Classification Pay Plan
Before reclass:
Grade 19 State - $21,726 County - $24,398
Grade 23 State - $21,726 County - $29,655
After reclass:
Grade 19 State - $21,726 County - $24,398
Grade 23 State - $23,748 (7/1/99) County - $29,655
State - $26,997 (12/1/99)
Both positions are currently in the pay plan we are only changing their status
We exchanged the staff member in the Grade 23 (EC7) with the least senior staff member in a C7
(Grade 19) position on the Compensation Board Pay Plan. Explanation: When we hire a new
Deputy Sheriff -Corrections employee they are placed in an EC7 position within the State
Compensation Board's Pay Plan. (EC7 = emergency funded corrections position - funded on an
annual basis) Once a permanent C7 position is vacated (due to retirement, resignation) then the
most senior staff member holding an EC7 classification is moved to the vacant permanent
position.
Also, since the staff member holding the Grade 23 (EC7) position on the Compensation Board
has years of service and experience we requested 4 additional steps because moving from a EC7
to C7 is a reclassification and you are allowed 4 steps within the pay plan upon upward
reclassification. (This movement increases the revenues we are able to reimburse to the County
and assists in lowering the County's supplement)
Please call Sheriff Holt, Donna Sellers, or Debbie Richardson for further explanation, if needed.
A-062299-2
ACTION NO.
ITEM NUMBER "
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 22, 1999
AGENDA ITEM: Appropriation of surplus state revenues to cover Jail operations due to
inmate population for FY 1998-99.
COUNTY ADMINISTRATOR'S COMMENTS A4-� ajf~W<
SUMMARY OF INFORMATION: During FY 1998-99, as in previous years, the inmate
population at the Roanoke County Jail has remained above capacity. As a result, operational
costs such as food, utilities, medical costs, etc. continue to consume a substantial portion of the
Jail's budget. After reviewing the Sheriffs year-to-date expenditures, a year-end deficit of
$67,100 is projected as follows:
Administration $19,300
Civil 4,100
Care and Confinement (90,500)
Total $(67,100)
Roanoke County is reimbursed by the state for salaries, mileage, office expenses, and for
housing state prisoners. The reimbursement for state responsible inmates varies between a
rate of $6 and $8/day. Federal prisoners are reimbursed at $40/day; however, during FY97-98
the Roanoke County Jail ceased housing federal prisoners.
State reimbursement for commonwealth responsible prisoners is subject to state prisoner
population, general assembly appropriations, and political factors, variables difficult to consider
in revenue projections. Given this fact, revenues for these items are estimated conservatively
with the intention of seeking additional appropriations from the Board of Supervisors if the
inmate population increased expenses and the related reimbursements.
Based on the conservative revenue estimates versus the projected revenues anticipated to be
collected from the state for the Sheriffs Department for FY98-99, revenues in excess of budget
for these categories should total approximately $250,000. The Board of Supervisors has
previously appropriated $78,000 of these additional funds for elevator repairs within the Jail
facility.
STAFF RECOMMENDATION: Staff recommends an appropriation adjustment to recognize an
additional $67,100 of state revenue for personnel and operations reimbursement and increasing
the Care and Confinement budget within the Sheriffs department by $67,100 to cover increased
operational costs of the jail caused by increased inmate population and staffing requirements.
Respectfully submitted,
W• �
W. Brent Robertson
Budget Manager
Approved by,
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x
Denied () staff recommendation Harrison _ x
Received () McNamara_ _ x
Referred () Minnix _ x
To () Nickens _ x
cc: File
W. Brent Robertson, Budget Manager
Gerald S. Holt, Sheriff
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 22, 1999
RESOLUTION 062299-3 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA
as follows:
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
1. That the certain section of the agenda of the Board of Supervisors for June
22, 1999 designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
8, inclusive, as follows:
1. Approval of Minutes - May 27, 1999 and June 7, 1999.
2. Confirmation of committee appointment to Parks & Recreation
Advisory Commission
3. Designation of voting delegate to National Association of Counties
Conference.
4. Requesting acceptance of a portion of Orchard Park Drive into the
Virginia Department of Transportation Secondary System.
5. Requesting acceptance of a portion of Huntridge Road into the
Virginia Department of Transportation Secondary System.
6. Requesting acceptance of a portion of Cortland Road into the Virginia
Department of Transportation Secondary System.
7. Request to increase number of employees for Department of Social
Services by one and appropriate revenue from State Department of
Social Services.
8. Approval of proclamation naming the softball field at Shell Park in
honor of Lynn Saunders.
1
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any such
item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution with Item
8 added, and Supervisor Harrison's correction to June 7, 1999 minutes, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
A COPY TESTE:
Brenda J. H Iton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
The Honorable Alfred C. Anderson, Treasurer
Arnold Covey, Director, Engineering & Inspections
Dr. Betty McCrary, Director, Social Services
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
Pete Haislip, Director, Parks & Recreation
2
A -062299-3.a
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 22, 1999
SUBJECT: Confirmation of committee appointment to the Parks and Recreation
Advisory Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nomination was made at the June 8, 1999 Board of Supervisors meeting.
1. Parks and Recreation Advisory Commission
Supervisor Minnix nominated Lee Blair to serve another three year term
representing the Cave Spring District. The term expires 6/30/02.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed by the Board of
Supervisors.
SUBMITTED BY:
&t44&
Brenda J. Ffolton, CMC
Deputy Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _
Denied () Harrison _ x
Received () McNamara_ _ x
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Parks & Recreation Advisory Commission
A -062299-3.b
ACTION NO.
ITEM NUMBER"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: June 22, 1999
AGENDA ITEM: Designation of voting delegate to the National Association of
Counties Conference, July 16 - 20, 1999
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The National Association of Counties Annual Conference will be held July 16 -
20, 1999, in St. Louis, Missouri. Treasurer Alfred C. Anderson has advised that he
plans to attend this conference and is willing to serve as the voting delegate for
Roanoke county at the business meeting.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors confirm the designation of
Alfred C. Anderson to serve as Roanoke County's voting delegate and that the
credentials form be forwarded to NACo.
Brenda J. Holton, CMC
Deputy Clerk to the Board
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by
- &L *k -j
Elmer C. Hodge
County Administrator
ACTION
VOTE
No Yes Absent
Bob L. Johnson to approve Johnson
cc: File
The Honorable Alfred C. Anderson, Treasurer
Harrison _
McNamara_
Minnix _
Nickens
wj
AcoNational Association of Counties
MEMORANDUM
ELECTION OF SECOND VICE PRESIDENT
To: County Clerk and County Mangers
From: Betty Lou Ward, NACo President
Date: May 25, 1999
Subject: Voting Credentials - 1999 Annual Conference
We are preparing for NACo's 64th Annual Conference being held July 16-20,
999 in St. Louis, Missouri. We need your help to ensure that your county can participate
in the association's annual election of officers and policy adoption for this year's
American County Platform.
In order to vote, a county must have paid its membership dues, and have one
paid registrant for the conference, according to NACo bylaws. Please indicate on the
enclosed form the name of the voting delegate and alternate(s) authorized to pick up your
county's voting materials. Additionally the form must be signed by an elected board
member.
In addition, state association executive directors or presidents are entitled to
pick up unclaimed credentials on Monday, July 19. If you do not want the state
association to receive your voting materials, please check the box on the enclosed form.
Please return the enclosed form to NACo by FRIDAY, JUNE 25.
Please mail enclosed form to:
Credentials Committee
c/o Susan Parrish
National Association of Counties
Fax it to:
440 First Street, N.W.
Washington, DC , 20001
Or
Susan Parrish
Fax # 202/393-2630
P.S. Membership Coordinator Susan Parrish can be reached at 202/942-4242 should you
have questions regarding voting procedures. We look forward to seeing you in St. Louis.
440 First Street, NW
Washington, DC 20001-2080
202/393-6226
Fax 202/393-2630
9
13
NACO 1999 CREDENTIALS (VOTING) IDENTIFICATION FORM
County Name: State:
County is voting by proxy. (check box) ❑
(County must have one paid registration for the conference in order to vote by proxy.)
Name of Designated Delegate: Title:
Name of First Alternate: Title:
Name of Second Alternate: Title:
Signature Title
Date
We do not want the State Association Representative to pick up our Credentials Material. (check box)
C
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 22ND DAY OF JUNE, 1999, ADOPTED THE FOLLOWING:
RESOLUTION 062299-3.c REQUESTING ACCEPTANCE OF A PORTION OF
ORCHARD PARK DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Departmentof Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Minnix, Harrison, Nickens, Johnson
Nays: None
Absent: Supervisor McNamara
A Copy Teste:
Q. �4,--,
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
Orchard Park Drive - from the intersection of Cortland Road
to the intersection Huntridge Road.
LENGTH: 0.23 miles
RIGHT OF WAY: 40 feet
ROADWAY WIDTH: 28 feet
SERVICE: 12
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
ACCEPTANCE OF A PORTION OF ORCHARD
PARK DRIVE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM.
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 22ND DAY OF JUNE, 1999, ADOPTED THE FOLLOWING:
RESOLUTION 062299-3.d REQUESTING ACCEPTANCE OF A PORTION OF
HUNTRIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineerforthe Virginia Departmentof Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Minnix, Harrison, Nickens, Johnson
Nays: None
Absent: Supervisor McNamara
A Copy Teste:
Brenda J. Hdffon, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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DESCRIPTION:
Huntridge Road - from the intersection of Crumpacker Drive to the intersection
450' east of Crumpacker Drive.
LENGTH: 0.09 miles
RIGHT OF WAY: 50 feet
ROADWAY WIDTH: 38 feet
SERVICE: N/A
ROANOKE COUNTY ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD
DEPARTMENT OF INTO THE VIRGINIA DEPARTMENT OF
COMMUNITY DEVELOPMENT TRANSPORTATION SECONDARY SYSTEM.
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NOR TIS
DESCRIPTION:
Huntridge Road - from the intersection of Crumpacker Drive to the intersection
450' east of Crumpacker Drive.
LENGTH: 0.09 miles
RIGHT OF WAY: 50 feet
ROADWAY WIDTH: 38 feet
SERVICE: N/A
ROANOKE COUNTY ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD
DEPARTMENT OF INTO THE VIRGINIA DEPARTMENT OF
COMMUNITY DEVELOPMENT TRANSPORTATION SECONDARY SYSTEM.
CORTLANDROAD
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
Huntridge Road - from the intersection 450' east of Crumpacker
Drive to the intersection of Cortland Road.
LENGTH: 0.16 miles
RIGHT OF WAY: 46 feet
ROADWAY WIDTH: 38 feet
SERVICE: N/A
ROANOKE COUNTY ACCEPTANCE OF A PORTION OF HUNTRIDGE ROAD
DEPARTMENT OF INTO THE VIRGINIA DEPARTMENT OF
CO MUNI TY DEVELOPMENT TRANSPORTATION SECONDARY SYSTEM.
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 22TH DAY OF JUNE, 1999, ADOPTED THE FOLLOWING:
RESOLUTION 062299-3.e REQUESTING ACCEPTANCE OF A PORTION OF
CORTLAND ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineerforthe Virginia Departmentof Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Minnix, Harrison, Nickens, Johnson
Nays: None
Absent: Supervisor McNamara
A Copy Teste:
&6&.ela. 9. A62-6�
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
Cortland Road - from the intersection of Orchard Park Drive east to
Botetourt County.
LENGTH: 0.27 MILES
RIGHT OF WAY: 60 FEET
ROADWAY WIDTH: 44 FEET
SERVICE: N/A
ROANOKE COUNTY ACCEPTANCE OF A PORTION OF CORTLAND ROAD
DEPARTMENT OF INTO THE VIRGINIA DEPARTMENT OF
COMMUNITY DE ULOPME'NT TRANSPORTATION SECONDARY SYSTEM.
A -062299-3.f
ACTION NO.
ITEM NUMBER .S—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 22, 1999
AGENDA ITEM: Request to Employ Foster Care/Adoption Social Worker in the
Department of Social Services
COUNTY ADMINISTRATOR'S COMMENTS: aew�
�C
BACKGROUND: The State Department of Social Services conducted a Foster Care and
Adoption study for the General Assembly in 1998. This study concluded that Virginia was
understaffed in foster care and adoption staff, and the General Assembly allocated
additional funds to localities to increase social work staff. Roanoke County's foster care
caseload has increased 68% in five years. This increasing caseload, coupled with the
G.A. study, entitled the Department of Social Services to an additional $22,773 for
administrative staff. This funding will become a permanent increase in the Social Services
budget.
A beginning social worker's salary is $24,397. The difference in this salary and the
allocated administrative funds is $1624. This difference can be absorbed within the
existing budget.
The Board of Supervisors is requested to increase the total number of full time positions
11
S7
authorized by the Department of Social Services by one to allow for the employment of a
foster care/adoption social worker. The Board is also asked to appropriate $22,773 to the
Social Services 1999-2000 budget and to appropriate the related revenues from the State.
FISCAL IMPACT: The difference in funds allocated by the General Assembly and the
beginning social worker salary is $1624. This can be absorbed within the Social
Services budget for 1999-2000.
STAFF RECOMMENDATION: Staff recommends increasing the number of authorized
employees for the Department of Social Services by one to allow employment of a
foster care/adoption social worker, to appropriate $22,773 to the Social Services 1999-
2000 budget , and to appropriate same revenue from the State.
espectfully submitted,
Betty R FmcCrary Ph.D.
Director of Social Services
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc
Appro ed by,
? 4A
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Absent
Motion by: Bob L. Johnson to approve Johnson _ x
Harrison _ x _
McNamara_ _ x
Minnix _ x _
Nickens x
File
Dr. Betty McCrary, Director, Social Services
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
John Chambliss, Assistant Administrator
2
A -062299-3.g
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 22, 1999
AGENDA ITEM: Proclamation naming the field at Shell Park in honor of Lynn
Saunders
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the June 8, 1999 Board meeting the Board of Supervisors approved the naming
of the softball field in honor of a citizen who had been active in youth sports in Southwest
Roanoke County for many years. Following the dedication ceremony the name of the
individual would be made public and brought back to the Board of Supervisors.
On June 12, 1999, at the dedication ceremony, a proclamation was signed by the
Chairman and Supervisor Minnix declaring that the softball field would be named the Lynn
Saunders Softball field. Attached is a copy of the proclamation that was presented at the
ceremony.
Respectfully Submitted by:
Mary H. Allen, CMC/AAE
Clerk to the Board
Approved by:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _
Denied () Harrison _ x _
Received () McNamara_ _ x
Referred () Minnix _ x _
To () Nickens x
cc: File
Pete Haislip, Director, Parks & Recreation
�u�xxctg of Ytoamake N-911
ROANp�
F
DECLARING SATURDA Y, JUNE 12, 1999
AS L YNN SAUNDERS DA Y IN ROANOME COUNTY
WHEREAS, Lynn Saunders has been active in the Cave Spring community and the
Cave Spring Softball Association for many years; and has made a great
impact on the lives of many young people and their families and
WHEREAS, over the years, Mr. Saunders served as assistant softball coach, junior
varsity softball coach and head softball coach at Cave Spring High
School, and
WHEREAS, Mr. Saunders' teams were very successful and won the district title and
tournament for three consecutive years; and the team members
benefitted greatly from his wisdom and guidance and have become
leaders in the community; and
WHEREAS, the Board of Supervisors on June 8, 1999, voted unanimously to name
the softball field at Shell Park in honor of Lynn Saunders and his many
contributions to the youths of Roanoke County, and
WHEREAS, the Roanoke County Board of Supervisors, on behalf of the County
and its citizens, wishes to recognize Mr. Saunders' leadership and
dedication by declaring Saturday, June 12, 1999, as Lynn Saunders
Day in Roanoke County.
NOW, THEREFORE, WE, Bob L. Johnson, Chairman of the Board of Supervisors of
Roanoke County, Virginia, and H. Odell "Fuzzy' Minnix, Supervisor, Cave
Spring Magisterial District, do hereby proclaim June 12, 1999 as LYNN
SAUNDERS DA Yin Roanoke County, Virginia, and
FURTHER, in recognition of his efforts on behalf of our young people, we declare
the name of the softball field at Shell Park to be LYNN SAUNDERS
SOFTBALL FIELD.
Bob L. John n, Chairman
H. Odell 'Fuzzy" Minn x, Supervisor'
Cave Spring Magisterial District
ATTEST:
Mary H. Allen, Clerk
-M
WHEREAS, Lynn Saunders has been active in the Cave Spring community and the
Cave Spring Softball Association for many years; and has made a great
impact on the lives of many young people and their families and
WHEREAS, over the years, Mr. Saunders served as assistant softball coach, junior
varsity softball coach and head softball coach at Cave Spring High
School, and
WHEREAS, Mr. Saunders' teams were very successful and won the district title and
tournament for three consecutive years; and the team members
benefitted greatly from his wisdom and guidance and have become
leaders in the community; and
WHEREAS, the Board of Supervisors on June 8, 1999, voted unanimously to name
the softball field at Shell Park in honor of Lynn Saunders and his many
contributions to the youths of Roanoke County, and
WHEREAS, the Roanoke County Board of Supervisors, on behalf of the County
and its citizens, wishes to recognize Mr. Saunders' leadership and
dedication by declaring Saturday, June 12, 1999, as Lynn Saunders
Day in Roanoke County.
NOW, THEREFORE, WE, Bob L. Johnson, Chairman of the Board of Supervisors of
Roanoke County, Virginia, and H. Odell "Fuzzy' Minnix, Supervisor, Cave
Spring Magisterial District, do hereby proclaim June 12, 1999 as LYNN
SAUNDERS DA Yin Roanoke County, Virginia, and
FURTHER, in recognition of his efforts on behalf of our young people, we declare
the name of the softball field at Shell Park to be LYNN SAUNDERS
SOFTBALL FIELD.
Bob L. John n, Chairman
H. Odell 'Fuzzy" Minn x, Supervisor'
Cave Spring Magisterial District
ATTEST:
Mary H. Allen, Clerk
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 22, 1999
RESOLUTION 062299-4 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
an executive meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia lawwere discussed in the executive meeting to which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
executive meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution; and carried
by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
A COPY TESTE:
Brenda J. H Iton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 22, 1999
RESOLUTION 062299-5 ESTABLISHING SALARIES FOR THE
COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY
WHEREAS, the Board of Supervisor of Roanoke County, Virginia, hereby
establishes the salaries for the County Administrator and the County Attorney for Fiscal
Year 1999-2000.
BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the annual salary for the County Administrator shall be increased from
$111,484.74 to $114.546.54.
2. That the annual salary for the County Attorney shall be increased from
$94,936.34 to $97,532.61.
3. That the effective date for the establishment of these salaries shall be July
1, 1999.
On motion of Supervisor Nickens to approve salary increase for County
Administrator from $111,484.74 to $114,546.54 and approve salary increase for County
Attorney from $94,936.34 to $97,532.61 effective July 1, 1999, and carried by the following
recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
A22COPY
nTESTE:
/.YC.Q.l�.c,
&L -/f4 -
Brenda J. H ton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, HELD AT THE
ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 22, 1999
RESOLUTION 062299-6 OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING AND APPROVING
THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA,
SEWER REVENUE BOND, SERIES 1999, IN THE MAXIMUM PRINCIPAL
AMOUNT OF $5,725,000, AND SETTING FORTH THE FORM, DETAILS
AND PROVISIONS FOR THE PAYMENT THEREOF
RECITALS
A. The Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the
"County") has determined that it is necessary and desirable to issue its Sewer Revenue
Bond, Series 1999, in the maximum principal amount of $5,725,000 (the "Bond"), and to
use the proceeds thereof, along with other available funds, if any, to finance the County's
portion of the expansion of the Roanoke Regional Wastewater Treatment Facility (the
"Project").
B. On June 22, 1999, the Board held a public hearing on the issuance of the Bond
in accordance with the requirements of Section 15.2-2606 of the Code of Virginia of 1950,
as amended (the "Virginia Code").
C. The Bond will be sold by the County to the Virginia Water Facilities Revolving
Fund (the "Fund"), acting by and through the Virginia Resources Authority, pursuant to the
terms of a Financing Agreement (the "Financing Agreement") between the County and the
Fund, to be dated as of a date specified by the Fund.
D. The Bond will be issued as a "Parity Bond" as defined in the Financing
Agreement dated as of December 1, 1996 (the "1996 Financing Agreement"), between the
County and the Fund, acting by and through the Virginia Resources Authority. The Bond
will be secured by a pledge of the revenues (as more particularly defined in the Financing
Agreement, the "Revenues") derived by the County from the ownership and operation of
its wastewater system (as more particularly defined in the Financing Agreement, the
"System"). The Bond will be secured on parity with the County's outstanding Sewer
Revenue Bond, Series 1996 (the "1996 Bond"), with respect to the pledge of Revenues.
E. The foregoing arrangements will be reflected in the Financing Agreement, a form
of which has been presented to this meeting and filed with the County's documents.
NOW, THEREFORE, be it resolved by the Board of Supervisors of the County
of Roanoke, Virginia that:
1. Election to Proceed Under Public Finance Act of 1991. The Board hereby
elects to issue the Bond under the provisions of the Public Finance Act of 1991, Chapter
26, Title 15.2 of the Virginia Code (the "Public Finance Act") without regard to the
requirements, restrictions or other provisions contained in the Charter of the County.
2. Authorization of Bond and Use of Proceeds. The Board hereby finds and
determines that it is advisable and in the best interest of the County to contract a debt and
to issue the Bond in the maximum principal amount of $5,725,000, and to award and sell
the Bond to the Fund, all pursuant to the Public Finance Act and the terms of this
Resolution and the Financing Agreement. Such issuance, award and sale of the Bond are
hereby authorized and approved. The Bond shall be known as the "County of Roanoke,
Virginia, Sewer Revenue Bond, Series 1999." The proceeds from the issuance and sale
of the Bond shall be used, together with other available funds, if any, to pay the costs of the
Project.
3. Details of Bond. The Bond shall be issued as a single bond in fully registered
form and shall be dated the date of its issuance and delivery. The County Administrator
is authorized and directed to determine and approve all of the other final details of the
Bond, including without limitation, the maximum principal amount authorized to be
advanced thereunder, the interest rate, the maturity or payment dates and amounts and
the final maturity date; provided, however, that (i) the maximum principal amount
authorized to be advanced under the Bond shall not exceed $5,725,000, (ii) the interest
rate on the Bond shall not exceed four percent (4%) per annum, (iii) the Bond shall have
a substantially level maturity or payment schedule from and after the date on which the first
payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be
no later than December 31, 2020. The County Administrator's approval of such details
shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond
on the County's behalf.
4. Pledge of Revenues. The Bond shall be a limited obligation of the County and,
except to the extent payable from the proceeds of the sale of the Bond or the income, if
any, derived from the investment thereof, is payable exclusively from the Revenues of the
System which the County hereby pledges to the payment of the principal of and interest on
the Bond pursuant to the terms of the Financing Agreement. The Bond will be issued as
a Parity Bond as defined in the 1996 Financing Agreement, and will be secured on parity
with the 1996 Bond with respect to the pledge of Revenues. Neither the Commonwealth
of Virginia nor any of its political subdivisions, including the County, shall be obligated to
pay the principal of or interest on the Bond or other costs incident to it except from the
revenues and any other money or property pledged for such purpose, and neither the faith
and credit nor the taxing power of the Commonwealth of Virginia or any of its political
subdivisions, including the County, is pledged to the payment of the principal of or interest
2
on the Bond or other costs incident to it. The issuance of the Bond does not directly,
indirectly or contingently obligate the Commonwealth of Virginia or any of its political
subdivisions, including the County, to levy any taxes for the payment of the Bond.
5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit
A to the Financing Agreement, with such variations, insertions or deletions as may be
approved by the Chairman of the Board (the "Chairman") or the Vice Chairman of the
Board (the "Vice Chairman"). There may be endorsed on the Bond such legend or text as
may be necessary or appropriate to conform to any applicable rules and regulations of any
governmental authority or any usage or requirement of law with respect thereto.
6. Evidence of Approval. The Chairman's or Vice Chairman's approval or
determination of all of the details and provisions of the Bond that he has been authorized
and/or directed to approve under this Resolution shall be evidenced conclusively by his
execution and delivery of the Bond on the County's behalf.
7. Redemption of Bond. The Bond shall be subject to optional redemption at the
direction of the County, without penalty or premium, in whole or in part, at any time, upon
the terms set forth in the Bond and the Financing Agreement.
8. Execution and Delivery of Bond. The Chairman or Vice Chairman is
authorized and directed to execute the Bond. The Clerk of the Board (the "Clerk") or the
Deputy Clerk of the Board (the "Deputy Clerk") is authorized and directed to affix the seal
of the County to the executed Bond and to attest it and then to deliver the Bond or cause
the Bond to be delivered to the Fund upon payment of the first principal advance
thereunder. An authorized representative of the Fund shall enter the amount and date of
each principal advance as provided in the Certificate of Advances attached to the Bond
when the proceeds of such advance are delivered to the County.
9. Registration, Transfer and Exchange. The Board appoints the Director of
Finance as its registrar and transfer agent to keep books for the registration and transfer
of the Bond and to make such registrations and transfers on such books under such
reasonable regulations as the County may prescribe.
Upon surrender for transfer or exchange of the Bond at the office of the Director of
Finance, the County shall cause the execution and delivery in the name of the transferee
or registered owner, as applicable, of a new Bond for a principal amount equal to the Bond
surrendered and of the same date and tenor as the Bond surrendered, subject in each case
to such reasonable regulations as the County may prescribe. If surrendered for transfer,
exchange, redemption or payment, the Bond shall be accompanied by a written instrument
or instruments of transfer or authorization for exchange, in form and substance reasonably
satisfactory to the Director of Finance, duly executed by the registered owner or by his or
her duly authorized attorney-in-fact or legal representative.
3
A new Bond delivered upon any transfer or exchange shall be a valid limited
obligation of the County, evidencing the same debt as the Bond surrendered and shall be
entitled to all of the security and benefits of this Resolution to the same extent as the Bond
surrendered.
10. Charges for Exchange or Transfer. No charge shall be made for any
exchange or transfer of the Bond, but the Director of Finance may require payment by the
holder of the Bond of a sum sufficient to cover any tax or any other governmental charge
that may be imposed in relation thereto.
11. Mutilated, Lost, Stolen or Destroyed Bond. If the Bond has been mutilated,
lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and
tenor in exchange and substitution for, and upon delivery to the Director of Finance and
cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or
destroyed Bond; provided, however, that the County shall execute, authenticate and deliver
a new Bond only if its registered owner has paid the reasonable expenses and charges of
the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (1)
has filed with the Director of Finance evidence satisfactory to him or her that such Bond
was lost, stolen or destroyed and that the holder of the Bond was its registered owner and
(ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the
Bond has matured, instead of issuing a new Bond, the County may pay the Bond without
surrender upon receipt of the aforesaid evidence and indemnity.
12.Approval of Financing Agreement. The Financing Agreement is approved in
substantially the form presented to this meeting, with such changes, insertions or omissions
as may be approved by the Chairman or Vice Chairman, whose approval shall be
evidenced conclusively by the execution and delivery of the Financing Agreement on the
County's behalf, and the Chairman or Vice Chairman is authorized to complete the
Financing Agreement with the final terms and details of the Bond as determined pursuant
to paragraph 3. The Chairman or Vice Chairman is authorized to execute and deliver the
Financing Agreement and such other documents and certificates as such officer may
consider necessary in connection therewith.
13. Further Actions, Authorized Representative. The Chairman, the County
Administrator and the Director of Finance and such officers and agents of the County as
may be designated by any of them are authorized and directed to take such further actions
as they deem necessary regarding the issuance and sale of the Bond and the execution,
delivery and performance of the Financing Agreement, including, without limitation, the
execution and delivery of closing documents and certificates. All such actions previously
taken by such officers and agents are ratified and confirmed. The Chairman, County
Administrator and the Director of Finance are designated the County's Authorized
Representatives for purposes of the Financing Agreement.
14. Filing of Resolution. The County Attorney is authorized and directed to file a
4
certified copy of this Resolution with the Circuit Court of the County of Roanoke, Virginia,
pursuant to Sections 15.2-2607 and 15.2-2627 of the Virginia Code.
15. Effective Date. This Resolution shall take effect immediately.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
A COPY TESTE:
���-- 7'
Brenda J. Ho ton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 22, 1999
RESOLUTION 062299-7 STATING INTENTION TO PARTICIPATE IN THE
VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
FOR THE ADVANCE AUTO PARTS/BOXLEY HILLS OFF-SITE
DRAINAGE IMPROVEMENT PROJECT
WHEREAS, Roanoke County is dedicated to continued economic development and
economic vitality in Roanoke County and the Roanoke Valley; and,
WHEREAS, Roanoke County, through our economic development efforts, works
closely with existing industries and industrial prospects to promote capital expansion, and to
retain existing employment and promote new employment; and,
WHEREAS, strengthening existing industrial retention efforts and assisting companies
to expand within Roanoke County is an identified goal of the 1998 Community Plan; and,
WHEREAS, the Roanoke Valley Regional Stormwater Management Plan and the
1998 Community Plan encourage stormwater facility improvements to reduce community
flooding and drainage problems.
NOW, THEREFORE, BE IT RESOLVED, that pursuant to two public hearings held
on June 8, 1999 and June 22, 1999, and two additional forms of public notification held and
distributed in accordance with the requirements of the Virginia Department of Housing and
Community Development, the Board of Supervisors of Roanoke County, Virginia, wishes to
apply for up to $700,000 of Virginia Community Development Block Grant funds for the
Advance Auto Parts/Boxley Hills Off -Site Drainage Improvement Project.
BE ITALSO RESOLVED, that as part of this project, Roanoke County shall contribute
up to $70,000 in in-kind services or cash for project administration, project engineering and
1
or project inspection costs, said County contribution not to be less than ten percent of the
total grant award and it is projected that a minimum of 200 new jobs for persons of low to
moderate income will result from the implementation of this project; and,
BE IT FURTHER RESOLVED, that County Administrator Elmer C. Hodge is hereby
authorized to sign and submit the appropriate documents for submittal of this Virginia
Community Development Block application.
On motion of Supervisor Johnson to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
A COPY TESTE:
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Terrance L. Harrington, County Planner
Timothy W. Gubala, Director, Economic Development
Diane D. Hyatt, Director, Finance
E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 22, 1999
ORDINANCE 062299-8 GRANTING A SPECIAL USE PERMIT TO
HCMF/AMERICAN HEALTHCARE TO CONSTRUCT A LIFE CARE
FACILITY TO BE LOCATED AT 7603 MARSON ROAD (TAX MAP NO.
27.11-1-22), HOLLINS MAGISTERIAL DISTRICT
WHEREAS, HCMF/American Healthcare has filed a petition to construct a life care
facility to be located at 7603 Marson Road (Tax Map No. 27.11-1-22) in the Hollins
Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on June
1, 1999; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on May 27, 1999; the second reading and public hearing on this
matter was held on June 22, 1999.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to
HCMF/American Healthcare to construct a life care facility to be located at 7603 Marson
Road (Tax Map No. 27.11-1-22) in the Hollins Magisterial District is substantially in accord
with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the
1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with
the following conditions:
1) The entire 4.50 +/- acre site, including architectural materials, landscaping,
exterior lighting and signage, shall be developed in general conformance
with the Williamson Road Design Guidelines.
2) The site, including the realignment of Marson Road, shall be developed in
substantial conformity with the concept plan dated May 18, 1999, prepared
1
by Balzer and Associates, Inc.
3) This Special Use Permit shall be only for a Life Care Facility incorporating
a nursing home and Alzheimer's care unit as requested and submitted by
HCMF American Home Healthcare on April 23, 1999. The approval of this
permit shall not authorize the construction nor use of the property as solely
an adult care residence as defined in the Roanoke County Zoning Ordinance.
4) This facility shall be operated only as a for-profit facility.
5) This facility shall be constructed in substantial conformity with the
architectural rendering dated March 22, 1999 and prepared by Balzer &
Associates, Inc. and exhibited to the Board of Supervisors on June 22, 1999.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Johnson to adopt the ordinance with Condition #3 revised,
and addition of Conditions #4 and #5 as suggested by Supervisor Nickens, and carried by
the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
A COPY TESTE:
&44-.r,L- 4 - /)&�
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 22, 1999
ORDINANCE 062299-9 GRANTING A SPECIAL USE PERMIT TO
ELIZABETH LAWSON FOR AN ACCESSORY APARTMENT TO BE
LOCATED AT 4927 HUNTRIDGE ROAD (TAX MAP NO. 40.13-2-25),
HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Elizabeth Lawson has filed a petition for an accessory apartment to
be located at 4927 Huntridge Road (Tax Map No. 40.13-2-25) in the Hollins Magisterial
District; and
WHEREAS, the Planning Commission held a public hearing on this matter on June
1, 1999; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on May 27, 1999; the second reading and public hearing on this
matter was held on June 22, 1999.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Elizabeth
Lawson for an accessory apartment to be located at 4927 Huntridge Road (Tax Map No.
40.13-2-25) in the Hollins Magisterial District is substantially in accord with the adopted
1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of
Virginia, as amended, and said Special Use Permit is hereby approved with the following
condition:
1) The accessory apartment shall only be occupied by a family
member of the owner.
2. That this ordinance shall be in full force and effect thirty (30) days after its
1
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
A COPY TESTE:
&."J'r" Q. k�"4a�"
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JUNE 22, 1999
ORDINANCE 062299-10 TO CHANGE THE ZONING CLASSIFICATION OF
A 10.61 -ACRE TRACT OF REAL ESTATE LOCATED ON WEST RIVER
ROAD (TAX MAP NO. 64.03-1-34) IN THE CATAWBA MAGISTERIAL
DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE
ZONING CLASSIFICATION OF AR UPON THE APPLICATION OF ROGER
RARDIN-THE TYLER ROSE INC.
WHEREAS, the first reading of this ordinance was held on May 27, 1999, and the
second reading and public hearing were held June 22, 1999; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on this
matter on June 1, 1999; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing 10.61
acres, as described herein, and located on West River Road (Tax Map Number 64.03-1-
34) in the Catawba Magisterial District, is hereby changed from the zoning classification of
R-1, Low Density Residential District, to the zoning classification of AR,
Agriculture/Residential District.
2. That this action is taken upon the application of Roger Rardin-The Tyler
Rose, Inc.
3. That said real estate is more fully described as follows:
Beginning at a point on the South side of Route 639 (West River Road) S
270 03' 42" W 328.65 feet then S 11 ° 01' 51" W 435.61 feet to the Norfolk
and Southern Railway R/W; following the R/W N 78° 37'23" W 106.81 feet,
1
then N 730 15'57" W 102.34 feet, then N 710 04'02" W 106.87 feet, then N
680 51'55" W 98.33 feet, then N 670 01'58" W 98.21 feet, then N 650 04'45"
W 103.47 feet, then N 58° 59' 43" W 71.87 feet then leaving Norfolk and
Southern R/W N 180 26'56" E 169.10 feet, then S 87 ° 06'46" E 103.10 feet,
then N 180 15' 28" E 584.98 feet to South side of State Route 639, then
following South RW of Route 639 S 680 38'43" E 133.87 feet, then S 670 00'
00" E 202.80 feet, then S 650 24'26" E 245.41 feet to the beginning. In all
10.61 acres as surveyed by Blazes & Associates on November 18, 1993.
4. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor McNamara
A COPY TESTE:
401tt--C& 0 A04' -
Brenda J. Holto , CMC
cc: File Deputy Clerk to the Board of Supervisors
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
GACOMMONUune 22\TYLERROS.RZN 2