HomeMy WebLinkAbout7/13/1999 - Adopted Board RecordsA-071399-1
ACTION #
ITEM NUMBER E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 13, 1999
SUBJECT: Request for Funding Loch Haven Road Water Line Extension
COUNTY ADMINISTRATOR'S COMMENTS:
This is the first major connection we are making between the City and the County in response to
the current water situation, and will benefit both localities. It will enable us to provide 2 million
gallons per day of water to our North County customers and the City, and is an important step in
a regional system. Due to the current drought conditions, we have expedited the project, and
shaved a month off the construction time by using two crews for ten hours per day. This has cost
us an additional $5, 000, but the emergency nature of the situation called for a fast response.
ro-MUSTIM"', 6=031
The Roanoke County Utility Department capital improvement program includes $2,470,000 for
installation of future sections of the north transmission line between the years 1999 and 2004.
The 1999-2000 budget funded $850,000 of this amount for the section of line between Dow
Hollow Road and RCCRT.
In anticipation of a reduction in Roanoke City contractual water purchases for the year 2003 —
2004, the CIP included $370,000 to be funded in the year 2002 — 2003. This project would
extend the north transmission line along Loch Haven Road, across I-81 to Woodhaven Road.
This water line extension will allow Spring Hollow water to be provided to many North County
areas and some areas in northern Roanoke City.
Because of present drought conditions, it has become necessary to construct this line now and
thereby allow Roanoke County to provide an additional 2 million gallons per day of water to the
North County and northern Roanoke City service areas. This will help the County assure our
customers of an adequate supply of water during this drought and will allow the County to
provide further assistance to Roanoke City.
Construction of this line began June 15, 1999 and is expected to be completed by July 16, 1999.
. - 1 406
FISCAL IMPACT:
This project was included in the Utility Capital Improvements Program, but was anticipated to
occur in the fiscal year 2002-2003. The amount of $370,000 will need to be appropriated at this
time from the Water Fund Unappropriated Balance.
STAFF RECOMMENDATION:
Staff recommends approval of funding in the amount of $370,000.
SUBMITTED BY:
Gary Rob4rtson, P.E.
Utility DiActor
APPROVED:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson motion to Johnson _ x _
Denied () approve $370,000 appropriation Harrison _ x _
Received () McNamara_ x
Referred () Minnix _ _ x
To () Nickens _ x
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
Arnold Covey, Director, Community Development
A-071399-2
ACTION NO.
ITEM NUMBER-�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 13, 1999
AGENDA ITEM: Authorization to Execute an Updated Contract with
the Unified Human Services Transportation System,
Inc. to provide the CORTRAN Services for Roanoke
County
COUNTY ADMINISTRATOR'S COMMENTS:
J;o, vow
BACKGROUND: 7
Unified Human Services Transportation System, Inc. (RADAR)
provides the paratransit services of CORTRAN on behalf of Roanoke
County. Riders must be 60 years of age or be physically or
mentally challenged as per Americans with Disabilities Act (ADA)
requirements. The County budgeted $105,200 for FY 1999-2000 to
provide the County share of funding.
The CORTRAN program provides service to qualified County
residents for the hours of 7:00 a.m. to 5:00 p.m., Monday through
Friday. Reservations are made on a first-come, first-served basis,
utilizing any of the vehicles available through the RADAR system.
We charge each passenger $2.50 per one-way trip. The contract with
RADAR is based a $24 per hour rate, less fares received. The
average one-way trip for County residents takes 45 minutes. The
hourly rate for last fiscal year was $22.75 per hour. The increase
by RADAR is necessary to cover the increased cost of labor, fuel,
and insurance.
The CORTRAN service provides portal-to-portal (door at home of
the rider to the door of the destination) for qualified County
residents to any point within the outside perimeter of Roanoke
County (including points inside the Cities of Roanoke and Salem).
Earlier this year, we reviewed the roster and found 750 County
residents on the list of eligible clients of which 332 were
ambulatory and 318 used wheelchair or assistive devices. The
travel patterns were appropriate.
Last fiscal year, our riders used nearly 6,400 hours of
service (some of which was funded through roll-over monies within
the account and some by Section 18 monies, neither of which is
available for the new fiscal year). Based on the amount budgeted,
we can fund approximately 27 one-way trips per day compared to the
average usage last year of 34 trips per day.
Air s
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Based on current usage patterns, it would require an
additional appropriation of $38,000 to meet the same usage as last
fiscal year. Without the added funding, we should instruct RADAR
to cap the use at 27 trips per day on a first-come, first-served
basis.
The Board may also recall that one of the recommendations of
the Commission for the Senior and Disabled to the Board of
Supervisors was to increase the publicity of the availability of
CORTRAN. Obviously that suggestion would increase the impact to
the budgetary constraints and, if additional funding were not
provided, could frustrate many more with a service that they could
not depend on. Staff suggests capping the number of trips per day
that will be funded on a first-come, first-served basis.
ALTERNATIVES:
1. Authorize the County Administrator to execute the contract for
FY 1999-2000 capped at the budget of $105,200 and directing
CORTRAN to cap the usage at 27 trips per day on a first-come,
first-served reservation basis.
2. Increase the allocation to the budget to the CORTRAN account
to allow greater participation by County residents.
FISCAL IMPACT:
None unless the Board desires to increase the budget to the
CORTRAN account.
RECOMMENDATIONS:
Staff recommends alternative Number 1 unless the Board wishes
to increase the funding to this program. The ridership does not
appear to be abusing the system so a change in criteria is not
suggested at this time. The Board should be advised, however, that
this form of transportation may not now be dependable for persons
needing on-going medical treatments or for qualified persons who
may have depended on this service for work or education.
Respectfully submitted,
John M. Chambli s, Jr.
Assistant Administrator
ACTION
Approoyed by,
Elmer C. Hodge
County Administrator
Approved (x) Motion by: Harry C. Nickens motion to
Denied ( ) increase fees from $2.50 to $3.50 on
Received ( ) 9/1/99 and defer other action until knowing
Referred ( ) whether federal and state grant funding
To ( ) will be available
cc: File
John M.
Diane D.
Chambliss, Jr., Assistant Administrator
Hyatt, Director, Finance
VOTE
No Yes Absent
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ _ x
Nickens x
A-071399-3
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 13, 1999
AGENDA ITEM: Authorization to Execute an Updated Contract with
the Roanoke Valley SPCA Increasing the Fees for the
Impoundment of Animals
COUNTY ADMINISTRATOR'S COMMENTS: 4,10V ye
BACKGROUND:
On January 12, 1999, the Board of Supervisors approved the
current contract with the Roanoke Valley SPCA to provide
impoundment facilities for animals brought in by the Police
Department. This contract is for operations only and does not
include any funding for their capital facilities. The rates
approved at that time were $8.75 per day. The SPCA has advised
that the current fees are insufficient to cover their operational
costs and new rates have been negotiated for the 1999-2000 fiscal
year. The new rate will be $8.75 per day for each animal taken to
the shelter by the Police Department plus a new one-time fee of
$4.00 per animal to cover the cost of the first day charge related
to the administration and checking of the animals. All other fees
and charges will remain the same.
The SPCA has advised that it is conducting its own capital
campaign at this time and hopes to be in their new facility in the
late spring of 2000 and does not plan to provide impoundment
facilities at the new location. Representatives from Roanoke City,
Roanoke County, Vinton, Botetourt and Craig (current users of the
SPCA for impoundment facilities) are meeting to secure other
options for the impoundment of the animals. We have met with the
City of Salem to discuss our future course of action and to
consider the possibility of establishing a regional program,
perhaps as an expansion of the City of Salem's facility. Salem
advised on July 2 that their site would not support a regionally
sized facility and that their plan was to expand their present
facility to meet their needs. At this point, Salem does not
appear interested in participating in a new regional facility.
Staff will continue to work with the other localities towards a
solution to the facility need and will bring a report back to the
Board of Supervisors with alternatives for your consideration.
A separate contract for operations will have to be negotiated
for the next fiscal year (beginning July 1, 2000) which will be
brought to the Board for inclusion in the upcoming budget process.
At this time, the SPCA has not shown an interest in providing the
impoundment services for the next fiscal year.
ALTERNATIVES:
At the present time, the Roanoke Valley SPCA facility is the
only local facility with accommodations for the impoundment of the
Valley's animals. Staff is working to find alternate solutions for
the future efforts of the management of animals.
FISCAL IMPACT:
Based on historical placements at the shelter, the new
contract provision is expected to cost an additional $3,000 for the
current fiscal year. Funds are included in the Police Department
budget to cover this cost.
RECOMMENDATIONS:
Staff recommends authorizing the County Administrator to sign
the new contract with the Roanoke Valley SPCA at the rate of $8.75
per day, retroactive to July 1, 1999, with the new provision of
$4.00 per animal for the first day of impoundment, upon form
approved by the County Attorney.
Respectfully submitted,
6�dohn M. Chambliss, Jr.
Assistant Administrator
ACTION
Appro ed by,
2-vt"t.— - )44�
Elmer C. Hodge
County Administrator
Approved (x) Motion by: Bob L. Johnson motion to
Denied ( ) authorize execution of contract
Received ( )
Referred ( )
To ( 1
cc: File
John M. Chambliss, Jr., Assistant Administrator
Diane D. Hyatt, Director, Finance
Paul M, Mahoney, County Attorney
Ray Lavinder, Chief of Police
VOTE
No Yes Absent
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ _ x
Nickens x
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 13, 1999
ORDINANCE 071399-4 AUTHORIZING QUIT -CLAIM AND RELEASE OF
A SANITARY SEWER EASEMENT WITHIN THE BOUNDARIES OF
CORTLAND ROAD, RECORDED IN PLAT BOOK 18, PAGE 91, "THE
ORCHARDS," SECTION NO. 5, "BOTETOURT SOUTH," SITUATED IN
THE HOLLINS MAGISTERIAL DISTRICT
WHEREAS, in orderfor Cortland Road to be accepted into the state secondary road
system, the Virginia Department of Transportation (VDOT) requires that the right-of-way
be free and clear of any third party rights or encumbrances; and,
WHEREAS, VDOT has requested quit -claim and release of an existing 20' sanitary
sewer easement within the boundaries of Cortland Road, extending 550.13 feet, more or
less, from the intersection of Orchard Park Drive to the "New 20' Botetourt County Sanitary
Sewer Easement" shown on Plat Book 21, page 192, to the Commonwealth of Virginia,
subject to certain conditions; and,
WHEREAS, it will serve the interests of the public to have Cortland Road accepted
into the state secondary road system and the release, subject to the issuance of a permit
and other conditions, will not interfere with other public services and is acceptable to the
Roanoke County Utility Department.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on June 22, 1999; and a second reading and
public hearing was held on July 13, 1999; and,
2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the interests in real estate to be released are hereby made available for other
public uses by conveyance to the Commonwealth of Virginia for acceptance of Cortland
Road into the state secondary road system by the Virginia Department of Transportation
(VDOT).
3. That quit -claim and release of the sanitary sewer easement within the
boundaries of Cortland Road extending 550.13 feet, more or less, from the intersection of
Orchard Park Drive to the "New 20' Botetourt County Sanitary Sewer Easement" shown
on Plat Book 21, page 192, to the Commonwealth of Virginia, is hereby authorized subject
to the following conditions:
a. VDOT issuance of a permit for the sanitary sewer line or facilities.
b. The facilities located within the 60 -foot right-of-way, extending 550.13
feet, more or less, from the intersection of Orchard Park Drive under
Cortland Road to the "New 20' Botetourt County Sanitary Sewer
Easement" shown on Plat Book 21, page 192, may continue to occupy
the street or highway in the existing condition and location.
C. The release would be for so long as the subject section of Cortland
Road is used as part of the public street or highway system.
4. That the subject easement is not vacated hereby and shall revert to the
County in the event of abandonment of the street or highway.
5. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
6. That this ordinance shall be effective on and from the date of its adoption.
2
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Vickie L. Huffman, Assistant County Attorney
3
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20' SANITARY SEWER EASEMENT'
TO BE QUITCLAIMED AND Ail
RELEASED
PROPOSED SANITARY SEWER EASEMENT TO BE
QUITCLAIMED AND RELEASED SHOWN IN GRAY
DESCRIPTION:
A 20 foot sanitary sewer easement (P.B. 18, PG.91) within the
boundaries of Cortland Road (P.B. 21, PG. 192) , situated in the
Hollins Magisterial district.
-ROANOKF COUNTY 20' SANITARY SEWER EASEMENT TO
DEpARTMEXT OF BE QUITCLAIMED AND RELEASED
COmMV7VITY DEVELOPVENT CORTLAND ROAD
ATTACHMENT "A"
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20' SANITARY SEWER EASEMENT'
TO BE QUITCLAIMED AND Ail
RELEASED
PROPOSED SANITARY SEWER EASEMENT TO BE
QUITCLAIMED AND RELEASED SHOWN IN GRAY
DESCRIPTION:
A 20 foot sanitary sewer easement (P.B. 18, PG.91) within the
boundaries of Cortland Road (P.B. 21, PG. 192) , situated in the
Hollins Magisterial district.
-ROANOKF COUNTY 20' SANITARY SEWER EASEMENT TO
DEpARTMEXT OF BE QUITCLAIMED AND RELEASED
COmMV7VITY DEVELOPVENT CORTLAND ROAD
ATTACHMENT "A"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 13, 1999
RESOLUTION 071399-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA
as follows:
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
1. That the certain section of the agenda of the Board of Supervisors for July
13, 1999 designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
10, inclusive, as follows:
1. Approval of Minutes - June 8, 1999 and June 22, 1999.
2. Confirmation of committee appointments to the Highway and
Transportation Safety Commission.
3. Request from Police Department for acceptance of:
a. $1,500 donation to D.A.R.E. Program from the Loyal Order of
the Moose, Inc., Vinton Lodge No. 1121.
b. $2,500 donation to D.A.R.E. Program from the Loyal Order of
the Moose, Inc., Vinton Lodge No. 1121.
4. Acceptance of $17,326 Department of Criminal Justice Service grant
by the Police Department to provide funds to employ full time police
officers to work with youth through coaching athletic teams.
5. Acceptance of $58,753 Department of Criminal Justice Service grant
by the Police Department to provide full time law enforcement
services in two County high Schools.
6. Acceptance of $17,910 Department of Criminal Justice Service grant
by the Police Department to continue Community Policing Bicycle
Patrol team.
1
7. Acceptance of $21,285 Department of Criminal Justice Service grant
by the Police Department for enhancing drug enforcement.
8. Request to appropriate $25,000 in state funds to the Department of
Social Services for child day care.
9. Request from Schools to appropriate additional $7,646.75 Summer
Youth Employment Grant through Fifth District Employment and
Training Consortium.
10. Acceptance of Autumn Park, Amber Court and Ann Lane, platted
under Autumn Park Subdivision into the Virginia Department of
Transportation Secondary System.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any such
item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution with
correction to title of Item 9, and carried by the following recorded vote:
AYES: Supervisors McNamara, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
A COPY TESTE:
Mary H. Allen, CMC/AAE
cc: File Clerk to the Board of Supervisors
James R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
Dr. Betty R. McCrary, Director, Social Services
Garland Kidd, Director of Vocational & Adult Education
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
Arnold Covey, Director, Community Development
K
A -071399-5.a
ACTION NUMBER
ITEM NUMBER c.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 13, 1999
SUBJECT: Confirmation of Committee appointments to the Highway and
Transportation Safety Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the June 22, 1999 Board of Supervisors meeting.
Highway and Transportation Safety Commission
Supervisor Nickens nominated Jeffrey Echols, VDOT representative, Lt. Stephen Turner,
and David Maxey, Youth representative, to serve fouryearterms which will expire June 30,
2003.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed by the Board of
Supervisors.
SUBMITTED BY: APPROVED BY:
-r7L.C�� ;"V/ � 0 t& ,— 4�
Mary H. Allen, CMC/AAE Elmer C. Hodge
Clerk to the Board County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson
Johnson x
Denied ()
_ _
Harrison x
Received ( )
_ _
McNamara_ x
Referred ( )
_
Minnix x
To ()
_
Nickens x
cc:
File
Highway and Transportation Safety Commission File
A -071399-5.b
ACTION NO.
ITEM NUMBER: j-- 3L -'o
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: July 13, 1999
AGENDA ITEM: Request acceptance of donation of $1,500.00 to D.A.R.E. Program
from Loyal Order of the Moose, Inc., Vinton Lodge No. 1121.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Loyal Order of the Moose, Inc. have been supporters of the D.A.R.E. Program in the past and
makes annual donations to the Department.
SUMMARY OF INFORMATION:
A check in the amount of $1,500.00 was presented to the D.A.R.E. Program on 3/18/99.
FISCAL IMPACT:
None.
STAFF RECOMMENDATION:
The staff recommends the acceptance of the donation from Loyal Order of the Moose, Inc.
SUBMITTED BY: APPROVED:
(� - E - � 44--t
J. R. Lavinder Elmer C. Hodge
Chief of Police County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson Johnson _ x
Denied () Harrison _ x
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x
cc: File
James R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
A-071399-5 . c
ACTION NO.
ITEM NUMBER: Y- 3 �
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: July 13, 1999
AGENDA ITEM: Request acceptance of donation of $2,500.00 to D.A.R.E. Program
from Loyal Order of the Moose, Inc., Vinton Lodge No. 1121.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Loyal Order of the Moose, Inc. have been supporters of the D.A.R.E. Program in the past and
makes annual donations to the Department.
SUMMARY OF INFORMATION:
A check in the amount of $2,500.00 was presented to the D.A.R.E. Program on 2/24/99.
FISCAL IMPACT:
None.
STAFF RECOMMENDATION:
The staff recommends the acceptance of the donation from Loyal Order of the Moose, Inc.
SUBMITTED BY:
J. R. Lavinder
Chief of Police
APP RO D:
Elmer C. Hodge
County Administrator
ACTION
Approved (x) Motion by: Bob L. Johnson
Denied ( )
Received ( )
Referred ( )
To ( 1
cc: File
James R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
VOTE
No Yes Absent
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x
Nickens x
A -071399-5.e
ACTION NUMBER
ITEM NUMBER :Ir -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER.
MEETING DATE: July 13, 1999
AGENDA ITEM: Acceptance of a grant by the Police Department for providing full
time law enforcement services in two of the county high schools.
County administrator's comments:
BACKGROUND:
The Roanoke County Police Department applied for a grant to continue placing school
resource officers in two of the four county high schools. The officers are placed in the
high schools to enhance safety and function as a resource for students and faculty.
Officers teach law related classes and are encouraged to cultivate positive community
relations at every opportunity. The Department of Criminal Justice Services (DCJS) has
approved the grant in the amount of $78,336.
FISCAL IMPACT:
The grant is for $58,753 in DCJS federal funds (75%) and $19, 583.00 in local funds
(25%). The criterion for the grant requires a hard dollar match of local funds.
STAFF RECOMMENDATION:
The staff recommends acceptance of the grant from the Department of Criminal Justice
Services.
Respectfully submitted,
0, 1. �." ,
mes R. Lavinder
Chief of Police
6 xcc�-c
Mr. Elmer C. Hodge
County Administrator
j-5
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson Johnson No Yes Absent_ x _
Denied () Harrison _ x _
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens x
cc: File
James R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
A
A -071399-5.f
ACTION NUMBER
ITEM NUMBER j
(40
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 13, 1999
AGENDA ITEM: Acceptance of a grant by the Police Department for
Community Crime Prevention Services.
COUNTY ADMINISTRATOR'S COMMENTS:
IRWIT-0mZ011ju
The Roanoke County Police Department applied for a grant to
continue the Community Policing Bicycle Patrol Team. The teams
work in neighborhoods to develop community involvement in solving
problems related to crime and disorder. The grant has been
approved by the Department of Criminal Justice Services (DCJS) in
the amount of $23,881.00.
The grant is for $17,910.75 in DCJS federal funds (75%) and
$5,970.25 in local funds (25%). The criteria of the grant requires
a hard dollar match of local funds.
The local match will be taken out of existing police department
funds. No additional manpower will be requested.
The Staff recommends acceptance of the grant from the Department of
Criminal Justice Services.
Respectfully submitted, Approved by,
Qa' 4. Lt "
James R. Lavinder
Chief of Police
Mr. Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson Johnson _ x
Denied () Harrison _ x _
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x
cc: File
James R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
cc: File
Chief Lavinder
A -071399-5.d
ACTION NUMBER
ITEM NUMBER J-_
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: July 13, 1999
AGENDA ITEM: Acceptance of a grant by the Police Department to provide funds to
employ full time police officers to work with youth through coaching athletic teams at county
secondary schools.
County Administator's comments:
BACKGROUND:
The Roanoke County Police Department applied for a grant to continue the Cops for Coaches
Program. The program involves police officers coaching high school athletic teams to improve
community relations. This program provides police officers many opportunities to interact with
youth in positive situations. The Department of Criminal Justice Services (DCJS) has approved
the grant in the amount of $23,101.
FISCAL IMPACT:
The grant is for $17,326in DCJS federal funds ( 75%) and $5,775 in local funds(25%).
The local match will be satisfied from existing police department funds.
STAFF RECOMMENDATION:
The staff recommends acceptance of the grant from the Department of Criminal Justice Service.
Respectfully submitted,
ames R. Lavinder
Chief of Police
Mr. Elmer C. Hodge
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson
cc: File
James R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
3Y
VOTE
No Yes Absent
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x
Nickens x
A -071399-5.g
ACTION NO.
ITEM NUMBER:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: July 13, 1999
AGENDA ITEM: Acceptance of a grant by the Police Department for enhancing drug
enforcement.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke County Police Department applied for renewal of a grant to enhance drug enforcement
in the County high schools and within the student age group for fiscal year 1999-2000. The grant
has been approved by the Department of Criminal Justice Services (DCJS) in the amount of $28,380.
SUMMARY OF INFORMATION:
The grant provides funds for overtime to allow officers to work past their regular hours to conduct
criminal investigations involving the sale of controlled substances by or to persons within the high
school and middle school age group, as well as directed patrols which target juvenile drug activity.
The grant also provides some assistance with funding used to make undercover drug purchases while
conducting these investigations.
FISCAL IMPACT:
The grant is for $21,285 in DCJS federal funds (75%) and $7,095 in local funds (25%). The criteria
of the grant requires a hard dollar match of local funds. The local match will come from Police
Department funds.
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from the Department of Criminal Justice Services.
SUBMITTED BY:
Alt!,
R. Lavinder
Chief of Police
APPRO
2zD:
Elmer C. Hodge
County Administrator
S-?
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson Johnson _ x _
Denied () Harrison _ x _
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens x
cc: File
James R. Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
A -071399-5.h
ACTION NO.
ITEM NUMBER5'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 13,1999
AGENDA ITEM: Request to Appropriate Monies for Child Day Care for the
Department of Social Services
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Department of Social Services receives, throughout the year,
additional appropriations for public assistance and services delivery. The State has made
available $25,000 additional money for the Child Day Care — Local Quality Initiative
Program. The Department of Social Services cannot access these Sate funds until the
County has appropriated the same. The Board of Supervisors is requested to appropriate
the $25,000 to the Social Services grant fund for Child Day Care and to appropriate the
related revenues from the State.
FISCAL IMPACT: None. The total amount for the additional funding is being allocated
to Roanoke County with no local match requirement.
STAFF RECOMMENDATION: Staff recommends appropriation of $25,000 to the
Social Services grant fund for Child Day Care.
espectfully submitted,
Betty . McCrary, Ph. .
Director of Social Services
Approved by,
Elmer C. Hodge
County Administrator
1
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson Johnson _ x _
Denied () Harrison _ x _
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens x
cc: File
Dr. Betty R. McCrary, Director, Social Services
Diane D. Hyatt, Director, Finance
Brent Robertson, Finance
John Chambliss, Assistant Administrator
2
A-071399-5.1
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 13, 1999
AGENDA ITEM: Request from Schools to appropriate additional $7,646.75 Summer Youth
Employment Grant through Fifth District Employment and Training Consortium.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The Roanoke County School Board approved at its May 14, 1999
Board meeting a grant totaling $85,000 to operate the Summer Youth Program in cooperation with the
Fifth District Employment and Training Consortium at the Roanoke County Career Center for five weeks
this summer. This appropriation was approved by the County Board of Supervisors on May 27, 1999.
The FDECT has now agreed to fund the project for six weeks and therefore the amount of the grant has
been increased by $7,646.75.
FISCAL IMPACT: The Summer Youth Grant was originally approved on May 27, 1999 for $85,000.
This grant has now increased to $92,646.75 therefore, we need to appropriate an additional $7,646.75.
The additional $7,646.75 is covered completely by the grant.
STAFF RECOMMENDATION: Staff recommends approving the additional amount of the grant to fund
the grant in its entirety.
SUBMITTED BY:
Garland Kidd
Director of Vocational & Adult Education
M:\FINANCE\COMMON\BOARD\7-13-99b.wpd
J --q
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson Johnson _ x _
Denied () Harrison _ x _
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens x
cc: File
Garland Kidd, Director of Vocational & Adult Education
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
M:\FINANCE\COMMON\BOARD\7-13-99b.wpd
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 13TH DAY OF JULY 1999, ADOPTED THE FOLLOWING:
RESOLUTION 071399-5.i REQUESTING ACCEPTANCE OF (AUTUMN PARK
DRIVE, AMBER COURT AND ANN LANE) INTO THE VIRGINIA DEPARTMENT
OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors McNamara Harrison Nickens Johnson
Nays: None
Absent: Supervisor Minnix
cc:
A Copy Teste:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
File
Arnold Covey, Director, Engineering &
Virginia Department of Transportation
Inspections
It J
AUTL N PARK DF
EMU
STREET ACCEPTANCE
AD
ROAD MAME
LE 4TH
ROW MOTH
PAVE#CTIT VIDTH
FAMILIES SERVED
AUTUMN PARK DRIVE
&4f? MI
50 FT
26 FT
20
AMIER COURT
OMNI
50 FT
26 FT
4
ANN LAM=
0.06 MI
50 FT
26 FT
4
AUTUMN PARK SUBDIVISION
PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 07/06/99
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON JULY 13, 1999
RESOLUTION 071399-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution; that
Supervisors Minnix and McNamara left during the Closed Session and will certify
separately; and carried by the following recorded vote:
AYES: Supervisors Harrison, Nickens. Johnson
NAYS: None
ABSENT: Supervisors Minnix, McNamara
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Closed Session File