HomeMy WebLinkAbout7/27/1999 - Adopted Board RecordsACTION # A-072799-1
ITEM NUMBER E` 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 27, 1999
SUBJECT: Appropriation of Funds to VMLNACO for Assessment for American
Electric Power Negotiations
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The VMLNACO Steering Committee consists of local government officials within the
American Electric Power service area. The committee was established to negotiate reduced
electric service charges with AEP for the local governments. Roanoke County's current contract
with AEP was approved in 1996 and expired June 30, 1999. Previously, each locality negotiated
individual contracts with AEP, but several years ago VMLNACO agreed to negotiate the
contract with AEP on behalf of all participating localities. AEP has now proposed a new three-
year contract with rates frozen at their present level (exclusive of the fuel adjustment clause).
SUMMARY OF INFORMATION:
Our previous negotiations resulted in a 14% rate reduction, which saved Roanoke County over
$200,000 in power costs over a three-year period. Our consultant feels that another minor rate
reduction is appropriate this time.
Due to the costs of a Utility Consultant, legal fees, and other expenses associated with and
acquired by the negotiations, each local government is asked to contribute its share of the cost.
Each locality's share is determined by its proportionate use of electricity (exclusive of street
lights). The 1999 assessment made by the VMLNACO Steering Committee totals $200,000.
The amount that has been assessed for the County of Roanoke is $14,246. The amount is due by
August 15, 1999.
Es I
Negotiations will be monitored by the Utility Director, the Director of General Services, the
County Attorney, and Roanoke County Schools.
FISCAL IMPACT:
The $14,246 assessment can be appropriated as follows:
Board Contingency Fund $9,246
Utility Fund $5,000
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1. Approve the payment of the negotiating fee from the Board Contingency and Utility
Funds.
2. Negotiate separately with AEP. The County would have to employ a consultant, which
would also require an expenditure of funds.
STAFF RECOMMENDATION:
Staff recommends making the necessary appropriation of $14,246 from the Board Contingency
and Utility Funds and forwarding it to the VMLNACO Steering Committee.
Utility Director
:":• "I
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x
Denied () appropriation Harrison _ x
Received () McNamara_ x
Referred () Minnix _ x _
To () Nickens _ x _
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to communi- Johnson _ x _
Denied () cate with School Board and ask that the Harrison _ x
Received () contribute their pro rata share of the McNamara -x _
Referred () expenditure Minnix _ x _
To () Nickens _ x _
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 1999
RESOLUTION 072799-2 AUTHORIZING THE PURCHASE OF ATELEPHONE
SYSTEM FORTHE ROANOKE COUNTY ADMINISTRATION BUILDING AND
APPROVING REIMBURSEMENT FOR LEASE/PURCHASES OF SUCH
EQUIPMENT
WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia
(the "County") has determined that it is necessary or desirable to : (A) purchase a new
telephone system for the Roanoke County Administration Building (B) advance money to
pay the costs of acquiring certain telephone equipment ("Equipment") and (C) to reimburse
such advances with proceeds of one or more financing.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA:
1. The Board of Supervisors adopts this declaration of official intent under official
intent of Treasury Regulations Section 1.150-2.
2. The Board of Supervisors reasonably expects to reimburse advances made
or to be made by the County of Roanoke to pay the costs of acquiring the Equipment for
the proceeds of its debt or other financing. The maximum amount of debt or other
financing expected to be issued for the Equipment is $136,340.67.
3. The Board of Supervisors determines that the financing of the acquisition of
the Equipment pursuant to one or more agreements providing for the leasing of the
Equipment by the County from one or more lessors (collectively, the "Lease") is in the best
interest of the County and the lease financing of the Equipment is authorized. The
maximum aggregate amount of the principal components of the Lease shall be
$136,340.67 plus an amount sufficient to pay the costs incurred by the County in
connection with the financing or financing and to fund any required reserves. The Director
of Finance and the County Administrator are authorized to select a lessor or lessors and
to execute and deliver on behalf of the County an appropriate Lease or Leases and such
other documents, agreements and certificates as may be necessary to complete the lease
financing.
4. The County Administrator, the Director of Finance and such officers, agents
and employees of the County as either of them may direct are authorized and directed to
prepare any and all instruments, opinions, certificates and other documents necessary to
carry out the purposes of this Equipment and all such action previously taken is ratified and
confirmed.
5 This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Nickens to approve with the understanding that (1) the
savings be applied to the monthly payment to pay off in less than 60 months; and (2) that
staff evaluate the entire centrex system for other savings; and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTS:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
John M. Chambliss, Jr., Assistant Administrator
Diane D. Hyatt, Director, Finance
Elaine Carver, Director, General Services
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 1999
ORDINANCE 072799-3 AUTHORIZING THE CREATION OF AND
FINANCING FORA LOCAL PUBLIC WORKS IMPROVEMENT PROJECT,
BEAUMONT ROAD WATER PROJECT
WHEREAS, Ordinance 112288-7 authorizes the financing of local public works
improvements and the imposition of special assessments upon abutting property owners
upon the adoption of an appropriate ordinance by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the extension of the public
water system to the Beaumont Road and Old Mountain Road Community; and
WHEREAS, the extension of the public water system and the creation of a special
utility (water) service area will alleviate a critical public health and safety problem; and
WHEREAS, several of the residents have requested that the County allow them to
pay their portion of the costs of connection to the public water system over ten years at an
interest rate of 8%; and
WHEREAS, the first reading of this Ordinance was held on July 27, 1999, and the
second reading was waived because of the emergency nature of the request; and
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes
and approves a local public works improvement project, namely, public water extension for
the Beaumont Road and Old Mountain Road Community. The total construction cost of
this public water project is estimated to be $57,000, to be initially financed as follows:
1
Post -it® Fax Note 7671 DatepOT
agges�
To From
Co./Dept. Co.
Citizen Participation (10 at $3,155 each)
$31,550
Advance from the Public Works
Participation Fund
$25,450
TOTAL
$57,000
That there is hereby appropriated for this project the sum of $25,450 from the Public
Works Participation Fund. Any citizen participation under paragraph 3. will be advanced
as a loan from the Water Fund.
2. That the "Project Service Area" is shown and designated on the attached plat
entitled "Beaumont Road Water Petition Project" prepared by the Roanoke County Utility
Department, dated July 27, 1999, and identified as Exhibit 1. The Beaumont Road Water
Project Area is created for a period of ten (10) years. Any owner of real estate within this
service area may participate in and benefit from the public water extension to this service
area by paying the sum of $4,500 ($3,155 toward construction costs, and $1,345 toward
the off-site facility fee) said costs to be paid in full and in advance of connection to the
public water extension.
3. That the Board authorizes and approves the payment by the property owners
in the project service area who elect to participate on or before November 10, 1999, of their
a portion of the cost of extending the public water system to their properties in accordance
with the following terms and conditions:
(a) The payment of $4,500 by each property owner/residential connection
may be financed for a maximum of 10 years at an interest rate of 8% percent per annum.
2
(b) Property owners agree to execute a promissory note or such other
instrument as the County may require to secure this installment debt.
(c) Property owners further agree to execute such lien document or
instrument as may be required by the County; said lien document or instrument to be
recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien
instrument or document shall secure the repayment of the promissory note by the property
owners to the County and shall be a lien against the property of the owners. Property
owners also agree to pay the County any Clerk's fees or recordation costs which may be
required to record any lien instrument or documents in the Office of the Clerk of the Circuit
Court.
(d) Property owners who wish to participate after the November 10, 1999
deadline (otherthan new property owners) shall pay $3,787 ($3,155 construction costs plus
20%) plus the off-site facility fee in effect at that time.
4. That the payment by citizens in the project service area who elect to
participate shall be made to the Water Fund. Any off-site facility fee collected on this
project shall be returned to the Public Works Participation Fund.
5. That the County Administrator is authorized to take such actions and execute
such documents as may be necessary to accomplish the purposes of this transaction, all
upon form approved by the County Attorney.
6. That this Ordinance shall take effect immediately upon adoption.
On motion of Supervisor Johnson to waive the second reading because of the
emergency nature of the request and adopt the ordinance, and carried by the following
recorded vote:
3
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
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AT A REGULAR MEETING OF THE ROANOKE COUNTY BOARD OF
SUPERVISORS HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 279 1999
ORDINANCE 072799-4 AMENDING SECTION 2-102 AND 2-103 OF THE
ROANOKE COUNTY CODE TO PROVIDE FOR ENHANCED NOTICE OF
MEETINGS OF THE BOARD OF SUPERVISORS
WHEREAS, on January 12, 1999 the Board of Supervisors of Roanoke County,
Virginia, adopted Ordinance No. 011299-2, which established certain rules of organization
and procedure for the Board; and,
WHEREAS, the 1999 session of the Virginia General Assembly amended the
provisions of the Virginia Freedom of Information Act, in part, to provide for increased
notice requirements for public meetings of the public bodies; and,
WHEREAS, it is necessary to amend Ordinance 011299-2 to bring it into compliance
with said action of the Virginia General Assembly; and,
WHEREAS, the first reading of this ordinance was held on July 13, 1999, and the
second reading was held on July 27, 1999.
NOW THEREFORE, BE IT ORDAINED, By the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Section 2-102 of the Roanoke County Code is hereby amended and
reenacted to read as follows:
(b) The Board shall hold regular meetings on such days as may be prescribed
by resolution at the annual organizational meeting in January of each year, but which shall
not be less frequent than once a month. The Board shall give notice of the date, time, and
location of its meetings by placing a notice in a public location at which notices are regularly
posted or in the office of the Clerk to the Board. The Clerk may publish meeting notices
by electronic means. The notice shall be posted at least three working days prior to the
meeting.
(e) The Board may be resolution, when necessary, change the time and place
of the regular meeting. The resolution shall set forth the circumstances necessitating such
21-1 10-004
change. Such resolution shall be published once in the official
twenty four (24) hatirs prior to the to the change. Notice of
such change shall be posted in a public location at which notices are regularly posted or
in the office of the Clerk to the Board at least three working days prior to the meeting to be
held pursuant to the change. Three working days prior to the
meeting to be held pursuant to such change, the County Clerk shall give each Board
member written notice, personally or by registered mail, of any change from the regular
meeting days established by this section.
2. That Section 2-103 of the Roanoke County Code is hereby amended and
reenacted to read as follows:
(d) Notice to the public of a special meeting shall be given contemporaneously
with the notice provided members of the Board.
3. That this ordinance shall take effect from and after the date of its adoption.
On motion of Supervisor Nickens to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
4
cc: File
Paul M Mahoney, County Attorney
Circuit Court
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Community Development
Terrance L. Harrington, County Planner
Gary Robertson, Director, Utility
Michael Lazzuri, Court Services
Elaine Carver, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
Gardner Smith, Director, Procurement
John W. Birckhead, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 1999
RESOLUTION 072799-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS
DATE DESIGNATED AS ITEM J -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for July 27,
1999 designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
Confirmation of committee appointment to the Blue Ridge
Community Services Board of Directors.
2. Acceptance of donation of a sanitary sewer easement from Monroe
Gardens, L.L.C., in connection with development of Summerplace
Subdivision.
3. Acceptance of donation of a sanitary sewer easement from
Thomas. Ltd. in connection with development of Campbell Hills
Subdivision.
4. Request from Schools to appropriate $80,000 grant from the Tech
Prep Consortium.
5. Request from Schools to appropriate $152,845 School to Work
grant to support increased student learning and academic
achievement.
6. Request from the Fifth Planning District Commission to change
their name to the Roanoke Valley -Alleghany Regional Commission.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
M
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Vickie L. Huffman, Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
C. Ben Helmandollar, Director, Roanoke Area Tech Prep Consortium
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
Jerry Weddle, Supervisor of Technology
2
A -072799-5.a
ACTION NUMBER
ITEM NUMBER—NT—
AT
UMBER T
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 27, 1999
SUBJECT: Confirmation of Committee appointment to the Blue Ridge Community
Services Board of Directors
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nomination was made at the July 13, 1999 Board of Supervisors meeting.
Blue Ridge Community Services Board of Directors
Supervisor Nickens nominated Rita Gliniecki to fill the unexpired three-year term of Susan
J. Cloeter. The term expires December 31, 1999.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed by the Board of
Supervisors.
SUBMITTED BY: APPROVED BY:
Mary H. Allen, CMC/AAE Elmer C. Hodge
Clerk to the Board County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x
Denied () Harrison _ x
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens _ x
cc: File
Blue Ridge Community Service Board of Directors File
A -072799-5.b
ACTION NO.
ITEM NO. '°"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 27, 1999
AGENDA ITEM: ACCEPTANCE OF DONATION OF A SANITARY SEWER EASEMENT
FROM MONROE GARDENS, L.L.C., TO THE BOARD OF
SUPERVISORS IN CONNECTION WITH DEVELOPMENT OF
SUMIVIERPLACE SUBDIVISION
COUNTY ADMINISTRATOR'S COMMENTS:
r
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors for off-site sanitary sewer purposes, in connection with development of
Summerplace Subdivision, in the Cave Spring Magisterial District of the County of Roanoke:
a) Donation of sanitary sewer easement, twenty feet (20') in width, on property along
Starkey Road, from Monroe Gardens, L.L.C., (Deed Book 1563, page 1762; Tax
Map No. 87.18-2-24), as shown on a plat prepared by Lumsden Associates, P.C.,
dated May 12, 1998, a copy of which is attached hereto.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Respectfully submitted,
Vickie L. Huffma
County Attorney
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Vickie L. Huffman, Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x
Minnix _ x
Nickens _ x
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ACTION NO.
ITEM NO.
A -072799-5.c
J—_ 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 27, 1999
AGENDA ITEM: ACCEPTANCE OF DONATION OF A SANITARY SEWER EASEMENT
FROM THOMAS, LTD, TO THE BOARD OF SUPERVISORS IN
CONNECTION WITH DEVELOPMENT OF CAMPBELL HILLS
SUBDIVISION
COUNTY ADMINISTRATOR'S COMMENTS
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors for sanitary sewer purposes, in connection with development of Campbell Hills
Subdivision, in the Windsor Hills Magisterial District of the County of Roanoke:
a) Donation of sanitary sewer easement, of variable width, on property along Thomas
Drive, from Thomas Ltd., a Virginia corporation, (Deed Book 1530, page 32; Tax
Map No. 72.02-01-45), as shown on a plat prepared by T. P. Parker & Son, dated
November 3, 1997, a partial copy of which is attached hereto.
The location and dimensions of this easement have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Respectfully submitted,
Al
Y
Vickie . Huffma
County Attorney
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Vickie L. Huffman, Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
J-3
VOTE
No Yes Abs
Johnson _ x
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
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A -072799-5.d
ACTION #
ITEM NUMBER ✓ ""'
MEETING DATE: July 27, 1999
AGENDA ITEM: Request to appropriate $80,000 grant from the Tech
Prep Consortium
.rte
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke Area Tech Prep Consortium, established in 1992, consists of
Virginia Western Community College and the seven school divisions
surrounding the college. Roanoke County has been the fiscal agent for the
state administered Carl D. Perkins federal funds which the consortium has
received annually since 1992. Each year money has been appropriated to the
grant amount and reimbursed quarterly to the county by the state.
SUMMARY OF INFORMATION:
The grant of $80,000 for fiscal year 1999-2000 will continue Tech Prep
Consortium activities including a part-time director's salary, secretarial
pay, staff development activities, student recruitment, program planning,
articulation, classroom materials and supplies, and program evaluation.
Four percent of the amount ($3,200) goes to the county finance department
for indirect costs to administer the funds.
FISCAL IMPACT: None
STAF RECO
MMENDATION:ropriation be approved
,I 4��,
C. Ben Helmandollar, Ph. D Elmer C. Hodge
Director, Roanoke Area Tech Prep County Administrator
Consortium
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
VOTE
No Yes Abs
Johnson _ x
Harrison _ x _
McNamara_ x
Minnix _ x
Nickens x
cc: File
C. Ben Helmandollar, Director, Roanoke Area Tech Prep Consortium
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
ACTION A -072799-5.e
ITEM NUMBER J__
MEETING DATE: Julv 27,1999
AGENDA ITEM• Request to appropriate $152,845 School to Work grant
COUNTY ADMINISTRATOR'S COMMENTS: 0 ��
Xjt.�,pr
BACKGROUND:
The State of Virginia received $6.3 million in federal funds under the School -to Work Opportunities Act to support state and local reform efforts. The
majority of the funds were to be awarded as grants to local school divisions and their respective school boards to support increased student learning
and academic achievement through local education partnerships between schools, parents, businesses and others.
In particular, school -to -work dollars allow the Virginia Business -Education Partnership (VBEP-who is administering the grant) to help build
and fund partnerships that:
• Support increased student achievement of the SOL;
• Promote student internships and other after-school work or mentoring experiences that support academic
achievement and career exploration;
• Strengthen vocational and technical course offerings for students who choose them;
• Increase parental involvement in their children's schools and education; and
• Facilitate student access to postsecondary education or training opportunities of the student's choice.
SUMMARY OF INFORMATION:
A Roanoke County School's team was assembled and a grant written. The grant was discussed in central office staff meetings and signed by Diane
Hyatt, Dr. Gordon and all five school board members. A letter was received on June 18, 1999 that the grant had been approved.
The following grant proposals were accepted:
• Saturday school at six secondary schools
• Hire a School -to -Work Coordinator (First year only)
• Connecting career education goals to Virginia's Standards of Learning
• Collaborative academic instructor for Arnold R. Burton Technology Center
• 200 Substitute days for "Educators in Workplace", SOL meetings, integrating vocational and academic programs and correlating
SOL with workplace skills
• Installation and maintenance of a parental contact phone line at Roanoke County Career Center
FISCAL IMPACT:
There will be no negative fiscal impact as all matching dollars are in-kind and cash scholarships provided by the Education Foundation.
STAFF RECOMMENDATION:
This is to request that $152,845 (total grant amount) be appropriated by the Board of Supervisors.
Elmer C. Hodge
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
County Administrator
ACTION
Motion by: Bob L. Johnson to approve
Jerry Weddle, Supervisor of Technology
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 1999
RESOLUTION 072799-5.f TO ENDORSE THE CHANGING OF THE NAME OF
THE FIFTH PLANNING DISTRICT COMMISSION TO THE ROANOKE
VALLEY-ALLEGHANY REGIONAL COMMISSION
WHEREAS, the County of Roanoke has been a member of the Fifth Planning District
Commission for almost 30 years, and during that time the Commission has worked closely
with the County of Roanoke on economic and community development projects; and
WHEREAS, on June 24, 1999 the Commission resolved to change its name from
Fifth Planning District Commission to the Roanoke Valley -Alleghany Regional Commission
to better communicate the geography that it serves, as well as to highlight its mission of
promoting inter -jurisdictional cooperation, coordination, and communication; and
WHEREAS, the General Assembly amended the Regional Cooperation Act in 1996
to allow Planning District Commissions to change their names to Regional Commissions;
and
WHEREAS, changing the name of the Fifth Planning District Commission to the
Roanoke Valley -Alleghany Regional Commission will not alterthe relationship between the
County of Roanoke and the Commission;
NOW, THEREFORE BE IT RESOLVED that the Roanoke County Board of
Supervisors of Roanoke County, Virginia concurs with and supports the resolution adopted
by the Commission on June 24, 1999 that the name of the Fifth Planning District
Commission be changed to the Roanoke Valley -Alleghany Regional Commission.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
1
+, .
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
J. Lee E. Osbsorne, Chairman, Fifth Planning District Commission
Wayne Strickland, Executive Director, Fifth Planning District Commission
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON JULY 27, 1999
RESOLUTION 072799-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution; and
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens. Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Closed Session File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 27, 1999
ORDINANCE 072799-8 AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH BOTETOURT COUNTY FOR THE SALE OF
SURPLUS BULK WATER FOR A TERM OF FIVE YEARS AND
ESTABLISHING RATES THEREFOR
WHEREAS, Section 15.2-2112 and 15.2-2148 of the 1950 Code of Virginia, as
amended, authorizes counties to negotiate and execute contracts for the purchase and sale
of water; and
WHEREAS, Roanoke County and Botetourt County desire to promote regional
economic development and other cooperative efforts for their mutual benefit and the benefit
of their citizens; and
WHEREAS, Roanoke County has agreed to sell water to Botetourt County for these
purposes, and desires to continue said water sales for an additional term of five (5) years;
and
WHEREAS, the first reading of this ordinance was held on July 13, 1999, and the
second reading was held on July 27, 1999.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County Administrator is hereby authorized to execute an agreement
with Botetourt County for the sale of surplus bulk water, upon the concurrence of the Utility
Director, and upon form approved by the County Attorney.
2. That the rates or charges for said water shall be $3.40 per 1,000 gallons.
3. That the term of this agreement shall expire July 1, 2004.
1
4. That this ordinance shall take effect immediately upon its adoption.
On motion of Supervisor Johnson to adopt the ordinance setting rate for water at
$3.40 per 1,000 gallons and term of agreement at 5 years, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
2
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—CORRECTED MOTION
Q/251gA
A-072799-9
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 27, 1999
AGENDA ITEM: Authorization to rescind previous action concerning Roanoke
Valley Youth Soccer Club, ratify execution of a contract and
appropriate funds for construction of a new soccer field at
Green Hill Park
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
In 1991, the Vinyard family generously donated land to Roanoke County to be used as a
park. In 1994, the County leased a portion of Vinyard Park to the Roanoke Valley Youth
Soccer Club (RVYSC) for development of a soccer complex. Berglund Chevrolet
contributed financially to the construction of the complex and in recognition of this, a sign
was placed at the complex with the Berglund name and "Home of the Roanoke Star." The
Vinyard family expressed concern because of the possible misinterpretation that Berglund
donated the land instead of the Vinyards, and requested that the Berglund sign be
changed or removed. On June 22, 1999, the Board of Supervisors authorized the County
Attorney to send a 180 day notice to terminate the lease with RVYSC with the hope that
an agreeable solution could be found during that time.
During the past several months, County staff has negotiated and reached an agreement
with the Roanoke Valley Youth Soccer Club and Berglund Chevrolet that honors the
Vinyard family concerns, and recognizes the financial contributions of Berglund Chevrolet.
This agreement provides numerous benefits to the County, as it provides the opportunity
for the construction of much needed soccer facilities in Green Hill Park. This will support
the recreation soccer program, as well as provide additional tournament fields that help
promote tourism and economic development opportunities for Roanoke County and the
Valley.
SUMMARY OF INFORMATION:
Attached is an agreement between the County, Roanoke Valley Youth Soccer Club and
Berglund Chevrolet concerning the RVYSC/Berglund sign currently located at Vinyard
Park. All three parties have signed the agreement.
As part of the agreement, Roanoke County has agreed to construct fields at Green Hill
Park, which are part of the recently updated Master Plan for park improvements and
athletic facilities.
This agreement recognizes the positive contributions of the Vinyard family, Berglund
Chevrolet, the Roanoke Valley Youth Soccer Club, and provides an additional County
soccer field for our youth at Green Hill Park.
FISCAL IMPACT:
In order to begin construction on the first soccer field at Green Hill Park, an appropriation
of $47,000 is necessary which covers $45,000 for construction of the new soccer field, a
new parking lot and relocation of the picnic shelter, and $2,000 for a new Roanoke Star
sign, and to modify and relocate the Berglund sign. These funds could be appropriated
from the County's 1998/99 Board Contingency Account.
STAFF RECOMMENDATION:
Staff recommends the following:
1. That the Board or Supervisors rescind action taken on June 22, 1999.
2. That the Board of Supervisors ratify the agreement between the County, the
Roanoke Valley Youth Soccer Club and Berglund Chevrolet; and
3. That the Board appropriate $47,000 from the 1998/99 Board Contingency Account
for construction of a soccer field at Green Hill Park and modification and relocation
of signage.
Respec.1ully Submitted by
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to rescind Johnson _ x _
Denied () previous action, ratify execution of Harrison _ x _
Received () contract and appropriate from McNamara_ x
Referred () Board Contingency Fund Minnix _ x _
To () Nickens _ x
cc: File
Pete Haislip, Director, Parks & Recreation $47,000
Diane D. Hyatt, Director, Finance
Paul M Mahoney, County Attorney
-7--.)-,
This AGREEMENT made the 26th day of July, 1999, sets forth
the mutual agreement among the County of Roanoke ("County"),
Roanoke Valley Youth Soccer Club ("RVYSC") and Berglund
Chevrolet ("Berglund") concerning the relocation of the
RVYSC/Berglund sign currently located at Vinyard Park and
related matters.
For and in consideration of the mutual promises herein, and
for other valuable consideration, the receipt and sufficiency of
which all parties acknowledge, the parties agree as follows:
1. The existing RVYSC/Berglund sign at Vinyard Park shall
be removed, and the County hereby rescinds the notice of
termination concerning the RVYSC/County soccer complex lease.
2. The "Home of the Roanoke Star" portion of the
RVYSC/Berglund sign shall be removed from the existing sign, and
with appropriate modification acceptable to RVYSC, shall be
installed at its current location, or at another location at
Vinyard Park agreeable between RVYSC and the County. In the
event the portion of the sign cannot reasonably be modified,
then the County shall furnish a reasonable substitute sign
acceptable to RVYSC. County agrees to bear the cost of the sign
modification, installation and replacement, if replacement is
necessary.
3. The "Berglund" portion of the sign shall be relocated
to Green Hill Park at the location where two new soccer fields
and one football/soccer field are planned for construction.
Berglund may choose to replace the sign, at Berglund's expense,
and if replaced, the sign shall be equal to, or exceed, the same
quality of design and format and shall be no larger than the
original sign. This Berglund sign at the Green Hill soccer
fields shall remain in place for a term of ten years from the
date of this agreement upon the understanding that the first
soccer field is scheduled to be playable in September of 2000,
and that one of the remaining fields shall be playable in
September of each year thereafter - i.e., September of 2001 and
2002. In the event this construction schedule is delayed, then
this ten-year term shall be extended beyond ten years for an
additional period of time commensurate with the period of
construction delay beyond that described above. It is
understood that the County may secure additional field sponsors
for the soccer fields with appropriate signs for the sponsors,
but that none of the additional sponsors shall be automobile
dealerships during the term of the Berglund sign agreement. The
placement of additional signs for sponsors at the Green Hill
soccer fields shall be made subject to consultation with
Berglund.
4. A separate, free-standing 32" x 36" directional sign,
at Berglund's expense, shall be placed at the intersection of
the entrance road and the road to the soccer fields at Green
Hill Park, which sign shall read "Berglund Soccer Complex" with
a directional arrow, with quality of design and format which
shall be equal to, or exceed that of the original Berglund sign.
The County confirms by this agreement that the two Berglund
signs in this agreement are, in all respects, in compliance with
all applicable County rules and ordinances regarding signs. The
attached plat shows the location of the two Berglund signs.
6
5. This agreement is contingent upon, and subject to, the
County securing an appropriate release and agreement with the
Estate of Walter Darnell Vinyard sufficient to fully resolve any
claim to the land which is the subject of the current lease
between the County and RVYSC. The existing Berglund sign at
Vinyard Park shall be removed when this release has been
secured.
24
Agreed to this day of July, 1999:
COUNTY OF ROANOKE
By
ROANOKE VALLEY YOUTH
SOCCER CLUB
By
President
BERGL,N CHEVROLET
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By
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON JULY 27, 1999
RESOLUTION 072799-10 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution; and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens. Johnson
NAYS: None
A COPY TESTE:
_;2v•
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Closed Session File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 27, 1999
ORDINANCE 072799-7 GRANTING A SPECIAL USE PERMIT TO HAROLD
AND SHIRLEY HORN TO OPERATE AN EQUIPMENT SALES AND RENTAL
FACILITY TO BE LOCATED AT 5264 WEST MAIN STREET (TAX MAP NO.
64.01-3-4), CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Harold and Shirley Horn have filed a petition for a Special Use Permit
to operate an equipment sales and rental facility to be located at 5264 West Main Street (Tax
Map No. 64.01-3-4) in the Catawba Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on July 6,
1999; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading
on this matter on June 22, 1999; the second reading and public hearing on this matter was
held on July 27, 1999.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Harold and
Shirley Horn to operate an equipment sales and rental facility to be located at 5264 West Main
Street (Tax Map No. 64.01-3-4) in the Catawba Magisterial District is substantially in accord
with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950
Code of Virginia, as amended, and said Special Use Permit is hereby approved.
2. That this ordinance shall be in full force and effect thirty (30) days after its final
passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance
be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the
zoning district map to reflect the change in zoning classification authorized by this ordinance.
1
On motion of Supervisor Harrison to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
U:\WPDOCS\AGENDA-9\July99\7-27horn#7.wpd 2
ROANOKE COUNTY
DEPARTMENT OF
,,COMMUNITY DEVELOPMENT
Harold and Shirley Horn
Special Use
Tax Vap No. 84.0 f —3-4
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