HomeMy WebLinkAbout11/23/1999 - Adopted Board RecordsT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 23, 1999
RESOLUTION 112399-1 OF APPRECIATION UPON THE RETIREMENT OF
DR. DEANNA W. GORDON, ROANOKE COUNTY SCHOOL
SUPERINTENDENT
WHEREAS, Deanna W. Gordon began her career in public education in 1960 as a
classroom teacher in the Roanoke County School System at Andrew Lewis High School
and Herman L. Horn Elementary School; and
WHEREAS, Dr. Gordon has served in various capacities in the school system,
including Assistant Principal, Instructional Supervisor, Director of Elementary Education
and Assistant Superintendent; and
WHEREAS, in 1994, Dr. Gordon was named as the first female Superintendent of
the Roanoke County School System, and has served with distinction in that role until
announcing her retirement this year; and
WHEREAS, Dr. Gordon has also been active in professional associations,
community and civic organizations, including the Virginia Association of School
Superintendents, the Central Fidelity Bank Community Advisory Board, the Arts Council
of the Blue Ridge, the United Way of the Roanoke Valley and Thrasher Memorial United
Methodist Church; and
WHEREAS, Dr. Gordon has also received numerous honors and awards including
the Roanoke College Medal, the Distinguished Woman Alumnus Award from Virginia Tech,
Educator of the Year from the Roanoke Valley Chapter of Phi Delta Kappa, the
Distinguished Service Award from the Roanoke County Council of PTA's and the Woman
of Distinction Award from the Skyline Girl Scout Council; and
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WHEREAS, Deanna Gordon has played a vital and integral part in making the
school system an outstanding example of excellence in education, and will be remembered
by generations of students and their parents for her teaching, her guidance and her
example.
NOW, THEREFORE be it resolved, that the Roanoke County Board of Supervisors,
on its own behalf, and on behalf of the children of Roanoke County, does hereby extend
its deepest appreciation to DEANNA W. GORDON for her leadership and guidance of the
Roanoke County School System, for her service to the citizens of the County, and for her
continued emphasis, through her own example, of the importance of education; and
BE IT FURTHER REVOLVED, that the Roanoke County Board of Supervisors
extends its best wishes to Dr. Gordon for a happy, productive and healthy retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Hagon, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Brenda Chastain, Clerk, School Board
2
A-112399-2
ACTION #
ITEM NUMBER C-'--
MEETING DATE: November 23 , 1999
AGENDA ITEM: Request from Schools for appropriation of $53,300 Technology
Literacy Challenge Grant for training.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County Schools has received funding for 1999 under
the Technology Literacy Challenge Subgrant. The grant is to be used for
inservice training, hardware and software to stimulate programs focused on
fully integrating technology into teaching and learning. Roanoke County
received $53,300 for 1999-2000. Since the funding was not anticipated, an
appropriation to the Grant Fund of $53,300 is needed.
SUMMARY OF INFORMATION: It is proposed that the money be used to provide
training to a core group of teachers in strategies for integrating
technology into existing curricula. Participants would become leaders
within each building to further disseminate information and strategies.
The training will take place from November 1999 through May 2000. Funding
will be used for consultants, substitutes, stipends for teachers, expenses
for teachers to attend professional development activities and laptop
computers for loan to teachers.
FISCAL IMPACT: None, no matching funds required.
STAFF RECOMMENDATION: Appropriation of t e $53,,,3YO to the grant fund.
r
Jane James Elmer C. Hodge
Director of Technology County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION
VOTE
No
Yes Abs
Approved (x) Motion by: H Odell Minnix to approve
Johnson _
x _.
Denied ( ) staff recommendation
Harrison _
x
Received ( )
McNamara_
x _
Referred ( )
Minnix _
x _
To ( )
Nickens _
x
cc: File
Dr. Jane James, Director of Technology
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
A-112399-3
ACTION NO.
ITEM NUMBER Z--2—
AT
--2.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 23, 1999
AGENDA ITEM: Approval of the Proposal from United Way of Roanoke
Valley to Assist in the Budget Distribution to
Human Service Agencies
COUNTY ADMINISTRATOR'S COMMENTS: 1��
BACKGROUND:
During the Budget Session this past spring, it was suggested
that we consider using United Way to distribute the budgeted monies
to Human Services Agencies. The concept grew from the fact that
many of the organizations make similar requests to the Cities of
Roanoke and Salem and also to groups such as the United Way and the
resulting contributions do not necessarily reflect their financial
need, the demand for that service to the community, or reflect the
results of their operation on the target population or service
need.
A work session was held with the Board of Supervisors and
staff on October 26 to discuss the proposal from the United Way of
the Roanoke Valley (attached). They have been working with the
City of Roanoke in a similar manner and they have developed a
United Way / City of Roanoke Consolidated Human Services Funding
Application. At this time, the City of Roanoke continues to
determine the final allocation to be provided to the agency. In
the case of the County, the Resource Distribution Cabinet of the
United Way would review these applications and recommend the
allocation of available monies based on the weighting factors of
the scoring process (see page 6 of the proposed draft document).
Of the 18 Human Service Agencies funded by the County this year,
all had completed the consolidated application forms.
Last year, the Board of Supervisors received funding requests
from 29 Human Service Agencies totaling $224,564 of which 18 were
funded in the amount of $87,410. This does not include the
requests from Social Agencies (Blue Ridge Community Services and
TAP); the cultural enrichment and tourism agencies; or
organizations that receive funds on a dues or per capita basis.
By reviewing these requests on a community wide basis, it can
be determined if the agencies are addressing the needs of the
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'A
community and also measure the success or impact of their efforts.
United Way proposes to absorb the cost for this service for the
first year and to determine the administrative fee (if any)
required for the future. Another advantage of such a process would
be to reduce the number of speakers and requests heard during the
budget process by the Board of Supervisors.
ALTERNATIVES:
1. Approve the Proposal of the United Way of Roanoke Valley to
serve as the clearinghouse for the human service agency
requests in the budget process for FY 2000-01.
2. Board of Supervisors continue to hear the requests during the
budget public hearing as in the past.
FISCAL IMPACT:
None for year one of the United Way proposal.
RECOMMENDATIONS:
Staff recommends authorizing the proposal from the United Way
of the Roanoke Valley for the Budget Year 2000-01 upon form
approved by the County Attorney. Staff will communicate with the
human service agencies that have applied to the County through the
budget process in the past concerning the new procedure.
Respectfully submitted, Approved b
ohn M. Chambliss, Jr. Elmer C. Hod
Assistant Administrator Countv Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x _
Denied ( ) staff recommendation Harrison _ x _
Received ( ) McNamara_ x _
Referred ( ) Minnix x
To ( ) Nickens x
cc: File
John M. Chambliss, Jr., Assistant Administrator
Diane D. Hyatt, Director, Finance
Brent Robertson, Budget Manager
2
United Way of Roanoke Valley
Roanoke County Human Service Funding Proposal - DRAFT
Background
This report outlines the proposal United Way of Roanoke Valley wishes to make to the Roanoke
County Board of Supervisors to administer the County's annual funding of local human service
organizations. Through its annual volunteer -driven Resource Distribution process, United Way
proposes to help the County meet its goal of directing tax dollars toward programs that have the
greatest impact on service recipients by administering County human service funds. This
proposal details the procedures through which this is accomplished.
Summary
The United Way proposes to incorporate Roanoke County human service funding requests into
the annual Resource Distribution process currently used to review program funding requests
from United Way Partner Agencies. A group of approximately seventy (70) volunteers are used
throughout the entire process which consists of two(2) phases: 1) an administrative review
process which determines whether major financial and administrative deficiencies preclude an
agency's bid to receive funding for one or more programs; and 2) a program application review
process where applications are reviewed and scored and funding recommendations are made
by volunteers based on a standard set of review criteria.
Key Features
Important features of United Way's Resource Distribution process include:
■ Programs, not agencies are reviewed. Focusing on programs offered by local agencies
allows United Way to direct resources to efforts that have clear goals, objectives and
measurable outcomes.
■ Program applications are grouped in under United Way's Community Care Portfolios:
➢ Investing in Children & Youth
➢ Strengthening Families
➢ Building Self -Sufficiency
➢ Enhancing Senior Independence
➢ Caring for People in Crisis
➢ Improving Health & Wellness
Therefore, programs with a similar focus (i.e. youth development) are reviewed within a
common panel by the same group of volunteers. Depending on the nature of the proposed
program, applicants for Roanoke County human service funding will be assigned to the
appropriate Community Care Portfolio.
■ Organizations that wish to apply for County human service funding will complete the
Consolidated Human Services Funding Application. The Consolidated Application is
currently used jointly by the United Way and the City of Roanoke and contains questions
relevant to both the administrative and program review processes.
United Way of Roanoke Valley - Roanoke County Human Service Funding Proposal - DRAFT
E--
■ The process for reviewing County and United Way program applications will be the
same, including agency site visits, program panel meetings and program review
conferences. County applications will be reviewed along side UnitedWayPartner Agency
program applications (which will be one and the same if requesting money from both United
Way and the County) using a set of standard criteria.
Detailed Description
The following description of United Way of Roanoke Valley's program review and
funding process will detail how requests for Roanoke County human services funding will be
administered by the United Way. This description is presented according to the proposed
sequence of events to be followed in administering Roanoke County human services funding
requests.
A Notice of Funding Opportunitv
Roanoke County is expected to announce the availability of human service funding and
instruct interested parties to contact the United Way for application materials in a way it deems
appropriate, with sufficient notice provided to complete and submit applications.
® Organizations Eligible to Apply
Organizations must meet all of the following conditions to be eligible to apply for
Roanoke County human service funding:
■ The agency is qualified under Internal Revenue Code Section 501 (c)(3) as tax
exempt and is recognized as a public charity under IRS Code 170.
■ The agency is in compliance with the Internal Revenue Service's requirement
regarding the filing of IRS Form 990.
• The agency provides opportunity to all individuals without regard to race, color,
religion, sex, age, national origin, disability, or veteran status in all personnel
actions, including retirement, evaluation, employment, promotion, transfer, training,
compensation and termination. Agency services are available without discrimination
in accordance with all applicable legal and regulatory requirements.
■ The agency provides health or human services or community development services
(such as affordable housing).
■ The agency serves residents of Roanoke County.
• The agency is registered or has received an exemption from registration from the
Virginia Department of Agriculture and Consumer Services, Division of Consumer
Affairs, Charitable Solicitation Section.
® Completion of the Consolidated Application
The Consolidated Application (enclosed) contains detailed instructions for submitting
application materials, including accompanying documents (such as the agency's latest audit or
annual review). The application is divided into two main parts, each with a separate deadline for
submission: administrative information and program information, used for the, administrative and
program review processes, respectively. The administrative section focuses on financial and
management issues of the agency that houses the program(s) for which funding is sought. The
United Way of Roanoke Valley - Roanoke County Human Service Funding Proposal - DRAFT
program section of the application contains nineteen (19) questions regarding the need for the
program, the program's goals and measurable objectives, what services are offered, how its
outcomes are measured and related items. Applicants are also asked to indicate the number of
percentage of persons served in various localities, including Roanoke County. Questions
contained in the program section of the Consolidated Application correspond to a standard set
of review criteria utilized by United Way volunteers to score applications.
Administrative Section Deadline: February 4, 2000
Program Section Deadline: March 3, 2000
® Administrative Review
A panel of United Way volunteers with accounting backgrounds review the
administrative section of the Consolidated Application and accompanying materials, such as the
agency's latest audit to determine whether the agency that houses the program(s) for which
funding is requested is in good financial and administrative standing. A simple "pass/fail"
determination is made based on compliance with the following standards:
1. The agency demonstrates adequate Board participation and oversight of its operations,
including review of financial statements on a quarterly or more frequent basis.
2. The most recent audit for the agency and other financial documents reveal sound financial
management of the agency and no outstanding concerns that might compromise the
agency's ability to responsibly handle Roanoke County funds to provide services.
3. The agency's operating reserves do not exceed a level equivalent to full operating costs for
six (6) months unless there is an acceptable reason given the nature and function of the
organization.
4. Personnel management practices reveal use of written job descriptions, regular
performance reviews and annual salary increases that do not exceed 5% (or an average
industry rate) unless an acceptable reason is provided.
5. The agency's overhead expenses, including fund-raising costs, do not exceed 25% of total
agency expenses unless there is an acceptable reason given the nature and function of the
organization.
If an agency is not in compliance with all five (5) of these standards and is "failed" by the
Administrative Review Panel, its program application will still be reviewed and a funding
recommendation made, yet the Panel will recommend to Roanoke County that actual funding be
withheld until the issue(s) in question is addressed by the agency in an acceptable manner to
the Panel and Roanoke County representatives.
® Program Review
Following the Administrative Review, an agency's program application(s) is reviewed by
panels of United Way volunteers organized under United Way Community Care Portfolios. An
agency can apply to receive funding for more than one program, yet a separate application has
to be completed for each program. The full sequence of events in the Program Review process
is described below:
United Way of Roanoke Valley - Roanoke County Human Service Funding Proposal - DRAFT
L-- C;A"
A. Recruitment and Organization of Program Review Panels
United Way relies on a large number of volunteers to review program applications and
make funding recommendations on an annual basis, Volunteers are recruited from a
variety of sources, including local companies that run United Way campaigns, volunteers
from other functional areas of United Way, health and human service professionals (with
no direct tie to United Way Partner Agencies), community activists, graduates of United
Way's Minority Leadership Enhancement Program and other United Way supporters.
Volunteers' representation is diverse according to race, age, gender and residence.
Volunteers are assigned to panels according to their interest, expertise or based on the
need to rotate to other program areas after consecutive years of service on a panel. A
total of approximately twelve (12) panels are anticipated for year 2000 program reviews,
with five or six volunteers on each panel. A chairperson is recruited for each panel to
facilitate panel meetings and ensure that panel members follow review guidelines to
complete their review and make funding recommendations.
Each panel is assigned a United Way staff person to help answer questions and
facilitate panel meetings, including agency site visits and program review conferences.
However, United Way staff are prohibited from scoring program applications or making
funding recommendations.
B. Assignment of Program Applications to Community Care Portfolios & Panels
A determination is made by United Way staff and volunteers to assign program
applications to one of six Portfolios, depending on the services provided and population
targeted by the program. Generally, four to eight applications are reviewed within each
panel. By assigning applications to common panels, volunteers review similar programs
(i.e. homeless assistance, job training) side-by-side.
C. Orientation and Preparation of Volunteers
All United Way volunteers are required to attend an orientation session that provides an
overview of the United Way and explains how program applications are reviewed and
the steps for each panel to take, including the scoring of each application based on a
standard set of criteria. United Way staff will instruct volunteers about the inclusion of
Roanoke County human service funding applications, noting that the review process will
be the same as for program applications of United Way Partner Agencies. All volunteers
are given a packet of information, including standard review criteria and scoring sheets
and instructions.
D. Agency Site Visits
Each panel will organize its own set of site visits to agencies that have program
applications within its panel. The purpose of these site visits is to give United Way
volunteers an overview of the agency and its programs, not just the program being
reviewed, and a view of the agency and its programs "in action".
United Way of Roanoke Valley - Roanoke County Human Service Funding Proposal - DRAFT
E. Initial Review Meeting
After each panel member has read all of the applications in their panel, the panel will
meet to discuss their initial perception of the application's relative strengths and
weaknesses and to formulate questions it has about the application contents, such as
budgetary items or evidence that the program is measuring its outcomes.
F. Questions About the Application
Following the panel's initial review meeting, questions that the panel has about the
application and funding request are written and forwarded to the agency. The agency is
given both the opportunity to submit written responses and to appear before the panel at
the Program Review Conference to answer the questions raised by the panel.
G. Program Review Conference
This conference is mandatory for both the panel volunteers and the agency that has
submitted the program application. The purpose of the Conference is to review with
agency representatives questions raised by the panel, provide an opportunity for agency
representatives to supplement their written application with a verbal presentation
relevant to their application and funding request, and to submit information relevant to
the application that was obtained after the application was submitted.
H. Application Scoring
Following the Program Review Conference, panel volunteers will individually complete
scoring sheets for each program, based on a standard set of criteria weighted according
to their relative importance. For instance, compliance with expectations for conducting
program outcome measurement will carry greater importance (weighting factor of 5) than
goals and objectives that are clearly stated (weighting factor of 2).
Listed below are the six (6) criteria that will form the basis of an application's review and
consequent funding recommendation. The weight of each criterion is noted in
parentheses, as well as the percentage of the total score that the criterion affects.
1. Need for the program is well substantiated and the program is aligned with one or more
strategic directions from United Way Community Care portfolios (weighting factor = 5; 25%
of total score possible)
2. Goals and objectives are clearly stated and well aligned with the organization's mission and
need or problem to be addressed (weighting factor = 2; 10% of total score possible)
3. Services, target population and/or geographic area and outreach efforts are well defined and
suited for achieving stated goals and objectives (weighting factor = 3; 15% of total score
possible)
4. Program shows concrete evidence of meaningful partnership/collaboration with other
organizations (weighting factor= 2; 10% of total score possible)
5. Program complies with current expectations regarding outcome measurement (weighting
factor = 5; 25% of total score possible)
United Way of Roanoke Valley - Roanoke County Human Service Funding Proposal - DRAFT
6. Program demonstrates a reasonable request for funding and a responsible plan for
spending United Way funds (additional credit given for ability to leverage other resources)
(weighting factor = 3; 15% of total score possible)
Each panel member would apply ratings to each of the criteria above using the following
scale:
1 - does not meet criterion at all
2 - somewhat meets criterion
3 - adequately meets criterion
4 - strongly meets criterion
5 - exceeds criterion
For example, a volunteer might assign the following scores to an application, using the
following formula:
Rating X Weighting Factor= Score
Criteria
Rating
Weighting;: Factor
Score
Need for program/Alignment with
Strategic Directions
4
5
20
Goals & objectives
2
2
4
Services well-suited
5
3
15
Collaboration
5
2
10
Outcome measurement
4
5
20
Funding request
2
3
6
Total Score
75
In the above example, "strongly meets criterion" ratings (4) on the "need for program"
and 'outcome measurement" criteria result in greater points toward the total score than
other criteria because they are weighted more heavily.
Program ratings for the outcome measurement criterion will be guided by the
result of a special review by United Way volunteers and staff in conjunction with
the Outcome Advisory Committee (which is comprised of Partner Agency
representatives) to determine the degree to which each program complies with
current United Way expectations regarding outcome measurement.
The total possible points would be 100 (if an application received an "exceeds criterion"
rating on all six criteria).
A total score for a program would be the average of scores given by panel
volunteers.
® Funding recommendations
After all panels have scored their applications, scores will be submitted to the Resource
Distribution Cabinet that will make recommendations for Roanoke County human service
funding. The funding recommendations will be made by reconciling the following factors:
■ distribution of scores (i.e. preference for funding given to highest scores);
■ funding requests;
United Way of Roanoke Valley - Roanoke County Human Service Funding Proposal - DRAFT
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■ amount of County funding available;
The Resource Distribution Cabinet is comprised of co-chairs who are also United Way
Board members and chairs of each of the six Community Care Portfolios. Following the
receipt of human service funds from Roanoke County, funding recommendations will be
forwarded to United Way staff responsible for disbursement of funds to agencies on a
monthly or quarterly basis for the 2000-2001 fiscal year (July 1, 2000 through June 30,
2001).
Cost to Roanoke County
A fee will not be charged to Roanoke County by the United Way of Roanoke Valley for
review of year 2000 requests for Roanoke County human service funding. However, United
Way will assess any additional costs incurred as a result of incorporating County human service
funding requests in its annual program review process in 2000 to determine whether an
administrative fee is necessary in future years.
United Way of Roanoke Valley - Roanoke County Human Service Funding Proposal - DRAFT
Question & Answers - Roanoke County Human Service Funding Proposal
Q: Won't making organizations who want to apply for Roanoke County funding use
the Consolidated Application be unfair since before they did not have to complete such a
lengthy application?
A: No. All eighteen (18) organizations that received County funding for fiscal year 1999-
2000 completed the United Way/City of Roanoke Consolidated Human Services Funding
Application either because they applied for United Way funding, City of Roanoke funding or
both. Only five (5) organizations that applied (but did not receive funding) did not complete a
Consolidated Application. Assistance from United Way staff will be offered to any organization
needing help in completing the Consolidated Application.
Q: Will this process be unfair to organizations who are not United Way Partner
Agencies?
A: No. A standard set of criteria will be used so that all applications are scored based on
their merits, not on a history of partnership with the United Way. Organizations that are not
United Way Partners will be given the same consideration for funding by the Resource
Distribution Cabinet. In addition, 93% of Roanoke County Human Service funding went to
United Way Partner Agencies this year (FY 1999-2000).
Q: Why should the Resource Distribution Cabinet make the final funding
recommendations for County applicants?
A: The Cabinet will need to reconcile the scores from multiple panels with the total amount
of funding available from the County (approximately $135,000). Scores will reflect relative
strengths and weaknesses of County applications and will help guide funding recommendations.
Roanoke County representatives will have the opportunity at the Cabinet level to provide input
into the funding recommendations if this is desired.
United Way of Roanoke Valley - Roanoke County Human Service Funding Proposal - DRAFT
County of Roanoke..
Board of Supervisors Contributions to Local Service Agencies
FY 2000 Requests /
FY 1998 FY 1999 FY 2000 FY 2000
Actual Budget Request Adopted
Human Service Aaencies
Adult Care Center of the Roanoke Valley$10,000
3,000
$10,000
$12,480
$10,000
Association for Retarded Citizens (ARC)
10,000
10,000
15,000
20,500
10,000
500
Bethany Hall
Big Brothers and Big Sisters of Roanoke Valley
500
2,500
500
31000
3,500
3,000
5,000
Bradley Free Clinic
6,500
6,500
6,500
0
3,500
3,500
3,500
3,500
Child Abuse Prevention Council of Roanoke Valle
16,660
16,660
21,600
16,660
Child Health Investment Partnership (CHIP)
0
0
5,000
0
C fli-t Resolution Center Inc
on
Council of Community Services -Info and Referral Center
Court Appointed Special Advocate (CASA)
Family Service of the Roanoke Valley
Fifth District Employment & Training Consortium
Smith Mountain Lake 4H Camp
Goodwill Industries Tinker Mountain
Habitat for Humanity
League of Older Americans (LOA)
Literacy Volunteers of America -Roanoke Valley
The National Conference for Community and Justice
National Multiple Sclerosis Society
On Our Own of Roanoke Valley Inc.
Pnnnnka Aran Ministries
Roanoke Regional Housing Network
Roanoke Valley Drug and Alcohol Abuse Council
Roanoke Valley Speech & Hearing Center
Salem/Roanoke County Community Food Pantry
Southwestern Virginia Second Harvest Food Bank
The Salvation Army
TRI ICT
Western Virginia Emergency Medical Services Council
Subtotal Human Service Agencies
Health and Social Service Agencies
Blue Ridge Community Services
TAP
TAP -Transitional Living Center
Subtotal Health and Social Service Agencies
3,000
3,000
2,000
2,000
4,000
4,000
3,500
3,500
2,500
2,000
5,000
5,000
0
0
13,750
13,750
1,000
1,000
0
0
0
0
0
0
7,844
2,500
7,000
:8,817
2,500
14,000
1,000
22,965
1,000
500
1,000
0 1,000 Z,DUU
0 0 1,000
M
1,000 1,000 /-,000 I ,UVB
1,000 1,000 1,000 1,000
0 0 8,000 0
0
0
L,t7UU
v
2,000
2,000
2,500
2,000
5,500
5,500
10,000
5,000
0
0
17,608
0
$95,910
$79,332
30,000
$95,910
$79,332
30,000
$224,564
$111,786
33,504
$87,410
$79,332
30,000
17,500
20,000
20,741
20,000
$126,832 $129,332 $166,031 $129,332
A-112399-4
Action No.
Item No. '.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD
DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY,
MEETING DATE: November 23, 1999
AGENDA ITEM: Request to enter into a contract to accept $50,000 grant from the Fifth
District Regional Alliance for Regional Competitiveness funds to assist
Roanoke County with infrastructure construction of the Blue Ridge
Parkway Orientation/Interpretation Center.
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
This is the second grant that Roanoke County has received from the Fifth District Regional
Alliance. This grant is for the infrastructure construction of the Blue Ridge Parkway
Interpretive Center. The previous one was received in January, 1999, to assist in designing
and creating construction documents for the construction of the Blue Ridge Parkway
Orientation/Interpretation Center. To obtain the $50,000 award, Roanoke County must
enter into a contract with the Fifth Planning District Regional Alliance. These funds are an
important part of what is needed for this worthwhile regional project.
BACKGROUND:
Roanoke County has taken the lead on this project during the past several years to locate
a National Park Service facility along the Blue Ridge Parkway to meet the needs of
parkway travelers and visitors to the region. In working with an ad hoc regional tourism
oriented group and with the help of Congressman Goodlatte and Senator Warner have
obtained federal funds for to plan, design, program and construct an interpretive center
between the Arthur Taubman Welcome Center and the Brugh Tavern at Virginia's Explore
Park.
A Cooperative Agreement has been completed among participating entities involved in the
project, allocating federal funds for design and construction. Many challenges have been
overcome with the cooperation of regional governments and organizations which have
supported this project. This project represents a exciting partnership of public and non-
profit organizations for the betterment of the greater Roanoke Valley region.
FISCAL IMPACT:
Roanoke County would be responsible for the appropriate expenditure of the funds and
provide quarterly reports to the Alliance.
Other funds available for the project:
$250,000 National Park Service (design & construction)
529,800 Highway Trust Fund ($600,000)
30,000 Roanoke County in the current budget
50,000 Regional Alliance (final design)
$859,800 Total
Construction costs are estimated at $1,900,000. Additional sources of funds will be sought
from local and state governments, TEA -21, and private sources.
ALTERNATIVES
Accept the $50,000 to assist in the implementation of the Blue Ridge Parkway
Orientation/Interpretation Center and authorize the County Administrator to enter
into a contract with the Fifth District Regional Alliance.
2. Do not accept the $50,000 to assist in the implementation of the Blue Ridge
Parkway Orientation/Interpretation Center.
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors accept the $50,000 and authorize the
County Administrator to enter into a contract, as approved by the County Attorney, with the
Fifth Planning District Regional Alliance for assisting with the infrastructure construction of
the Blue Ridge Parkway Orientation/Interpretation Center.
Respectfully submitted: Appro ed:
y e Waugh, A!6istan-f Director Elmer C. odge
Economic Development County Administrator
10
------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x _
Denied ( ) staff recommendation Harrison _ x _
Received ( ) McNamara_ x _
Referred ( ) Minnix _ x _
To () Nickens x
cc: File
Joyce Waugh, Assistant Director, Economic Development
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 23, 1999
RESOLUTION 112399-5 ADOPTING A LEGISLATIVE PROGRAM FOR
THE 2000 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND
PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER
THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of state-wide concern to be considered by the 2000 session of the
Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the 2000
session of the Virginia General Assembly.
NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiatives are submitted for its legislative
program for the 2000 session of the Virginia General Assembly for its favorable
consideration and adoption.
A. Education. Realizing that public education is the foundation of American
democracy and the cornerstone of our future economic well being, the County urges the
General Assembly to consider favorably the following actions.
1) 1) The Constitution of the Commonwealth of Virginia should be
amended to provide that elected school boards may be granted the authority and
responsibility for taxation to support public education.
2) The General Assembly should enhance funding for public education,
including increasing the funds available to the Literary Fund for local school capital construction or
1
renovation projects. The General Assembly should increase funding for capital construction and
renovation projects based upon the locality's local effort in support of these capital projects.
3) Local school divisions should be authorized to establish opening dates for
school.
4) Disparity funding should be based not only upon the number of students
eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of
education. Disparity funding should be based upon the composite index (which measures a
locality's relative fiscal ability to provide its share of the cost of a local school system that meets the
standards of quality) and the locality's local effort in support of that school system.
B. Transportation and Highway Safety.
1) Roanoke County supports additional new construction and maintenance
funding for the Virginia Department of Transportation for secondary and primary roads. Additional
funding for new construction projects will address critical transportation needs of all local
governments. Roanoke County requests additional and immediate funding for improvements to
U.S. Route 11/460 west of Salem, Interstate 81 and Interstate 73. Additional maintenance funding
shall be used for an expanded program to mow grass and weeds, and inspect and clean drainage
pipes and culverts.
2) Roanoke County is in support of Roanoke City's support of expanding local
authority to create transportation districts, to impose local option motor vehicle fuels taxes, and to
expend these tax proceeds for local transportation improvements.
C. Public Safety.
1) Roanoke County supports legislation appropriating funds and directing the
State Compensation Board to modify staffing standards for local jails and court services positions
for Sheriffs offices.
2
2) Roanoke County requests that Section 46.2-1001 be amended to add
Roanoke County to the list of jurisdictions whose law-enforcement officers are authorized to perform
vehicle safety inspections.
3) Roanoke County requests that Section 46.2-882 be amended to add
Roanoke County to the list of jurisdictions whose law-enforcement officers are authorized to use
laser speed detection devices
4) Amend sec. 56-414 to allow counties to regulate the sounding of train
whistles at railroad crossings.
5) Amend Sec. 15.2-901 (weeds and trash) and 15.2-904 (inoperable motor
vehicles) to allow enforcement through the use of civil penalties, as authorized for violations of
zoning ordinances under Sec. 15.2-2209, or for violations of erosion and sediment control
ordinances under Sec. 10.1-562.J.
D. Environment.
1) Roanoke County supports amending Chapter 6.1, "Virginia Tire Tax" of Title
58.1, "Taxation" (a) to increase the tire tax from $.50 to $1.25, and (b) to direct and authorize the
Department of Waste Management to utilize the increased Waste Tire Trust Fund to remediate
illegal or abandoned waste tire dumps.
2) Roanoke County supports allowing the disposal of land clearing vegetative
debris (including tree stumps) in less expensive facilities in a manner not detrimental to the
environment.
E. Local Taxation and Funding.
1) Roanoke County vigorously opposes any attempt to restrict or eliminate local
sources of taxation, including personal property taxation and business and professional
occupational licensing, unless local governments are guaranteed the opportunity to replace lost
K3
sources of local revenue with comparable, equivalent, independent sources of revenue to allow
localities to fulfill their public service obligations.
2) Roanoke County supports continued and increased funding for the
Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, the Family
Preservation Act, local police departments (HB 599 funding), and the Regional Competitiveness Act.
3) Roanoke County requests funding for the Blue Ridge Parkway Interpretive
Center, and capital construction funding for the Explore Park Education Center.
4) Roanoke County supports authority to impose an additional one-half percent
(Y2%) local option sales tax.
5) Roanoke County supports increased capital construction funding for regional
juvenile detention facilities, and that such facilities receive at least 50% of their operating costs from
the Commonwealth.
6) Roanoke County supports legislation amending Section 14.1-46.0:1 to
increase the salary supplement for the Chairman of the Board of Supervisors from $1,800 to $2,500
per year.
That the Clerk to the Board of Supervisors is directed to send a certified copy of this
resolution to Senator John S. Edwards, Senator Malfourd W. "Bo" Trumbo, Delegate H. Morgan
Griffith, Delegate Clifton "Chip" Woodrum, Delegate C. Richard Cranwell, Delegate A. Victor
Thomas; Mary F. Parker, Roanoke City Clerk; Members of the Roanoke City Council; Forest Jones,
Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton;
Members of the Vinton Town Council and the Fifth Planning District Commission, and the Virginia
Association of Counties.
n
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: Supervisors McNamara, Nickens
A COPY TESTE:
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
Cc: File
Paul M. Mahoney, County Attorney
The Honorable John S. Edwards
The Honorable Malfourd W. "Bo" Trumbo
The Honorable H. Morgan Griffith
The Honorable Clifton "Chip" Woodrum
The Honorable C. Richard Cranwell
The Honorable A. Victor Thomas
Mary F. Parker, Clerk, Roanoke City Council
Roanoke City Council, Members
Forest Jones, Clerk, Salem City Council
Salem City Council, Members
Carolyn S. Ross, Clerk, Vinton Town Council
Vinton Town Council, Members
Wayne Strickland, Executive Director, Fifth Planning District Commission
James D. Campbell, Executive Director, Virginia Association of Counties
5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 23, 1999
ORDINANCE 112399-6 AUTHORIZING QUITCLAIM AND RELEASE OF
ROANOKE COUNTY'S INTEREST IN REAL ESTATE ALONG THE
NORTH SIDE OF ROUTE 933 (SINGING HILLS ROAD)
WHEREAS, the County of Roanoke has been requested to quitclaim and release
any right, title, interest and claim to certain property lying on the north side of Virginia
Route 933 (Singing Hills Road) in order to clear up a title problem for certain property
owners along Singing Hills Road; and
WHEREAS, it will serve the interests of the public to have this matter resolved and
the quitclaim and release will not interfere with other public services and is acceptable to
the Roanoke County Department of Community Development.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on November 9, 1999; and a second reading was
held on November 23, 1999.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the subject real estate, i.e. property lying on the north side of Virginia Route 933
(Singing Hills Road) as shown on a map (copy attached) dated June 7, 1999, prepared by
Douglas R. Meredith, Jr. is hereby declared to be surplus and the nature of the interest in
real estate renders it unavailable for other public uses; and
3. That quitclaim and release of this real estate shown on the aforesaid plat is
1
hereby authorized; and
4. That the County Administrator is hereby authorized to execute such
documents and take such further actions as may be necessary to accomplish this
conveyance, all of which shall be on form approved by the County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&"(3. -
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M Mahoney, County Attorney
GACOMMON\NOV23\SINGINGEORD 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 23, 1999
ORDINANCE 112399-7 AUTHORIZING DEDICATION OF 0.061 ACRE OF
LAND FOR PUBLIC RIGHT-OF-WAY ON DAUGHERTY ROAD (VA. SEC.
RTE. 643) FOR ROAD IMPROVEMENTS AT ITS INTERSECTION WITH
U.S. ROUTE 11/460
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of
a parcel of land located at the intersection of Daugherty Road (Va. Sec. Rte. 643) and U.
S. Route 11/460, said property having been acquired by deed dated June 16, 1906, and
recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed
Book 36, page 548, and being identified on the Roanoke County Land Records as Tax Map
No. 55.13-01-02.2; and,
WHEREAS, plans have been submitted for the improvement of the intersection to
address increasing traffic in this area and to provide for the health, safety and welfare of
the citizens of Roanoke County; and,
WHEREAS, said plans require the dedication by the County of 0.061 acre of land
along Daugherty Road for road improvements; and,
WHEREAS, it is in the interest of the public to dedicate the necessary land for such
improvements.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on November 9,1999; and a second reading was
1
held on November 23, 1999.
2. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to dedicate, by deed or plat, 0.061 acre of land for road right-of-way in
connection with improvements at the intersection of Daugherty Road and U. S. Route
11/460, as shown on Exhibit A attached hereto.
3. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such other documents and take such other actions as may
be necessary to accomplish the purposes stated herein, all of which shall be on form
approved by the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Vickie Huffman, Assistant County Attorney
John W. Birckhead, Director, Real Estate Assessment
E
GENERAL NOTES:
I. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT
AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES
WHICH AFFECT THE PROPERTY NOT SHOWN HEREON.
2. THE SUBJECT PROPERTY IS WITHIN THE LIMITS OF ZONE "X"
AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP. THIS
DETERMINATION IS BASED ON SAID MAP AND HAS NOT BEEN VERIFIED BY
ACTUAL FIELD ELEVATIONS.
LEGEND tiiF. O/4
OHW = OVERHEAD WIRE R�
R/W = RIGHT OF WAY oN O,c-
�d = UTILITY POLE �; S"S.je
CURVE "A"
CURVE "B"
,L--102'06'20"
a=- 102"0620"
R= 15.00"
R= 25.00'
L= 26.73'
L= 44.55"
N66OJ'07""W
566 OJ'07'E'
CH. 2J. JJ'
CH, 36.89'
O
2'53'43 "W
22.60' i
F
�F
I�
a
O
SOC
O
0.061 AC. ROAD DEDICA 710N
2,554 SQUARE FEET
BOUNDED BY CORNERS
/-1 THRU 6 TO 1 INCLUSIVE
VDA Sr £R RO,4D
14p=g: � •��„�`t4S SJ,jy �'/W BAR/E5, 4.3
PP
OP9 R/Lv 1T - _ O4 Slg 37
E
PROPER TY OF
BOARD OF SUPERVISORS \
ROANOKE COUNTY, VA.
TAX # 55.13- 01- 02.2
D. B. 36, PGS. 547, 545
3.992 AC. NEW LOT "A"
0.051 AC. ROAD DEDICATION
3.931 AC. NEW LOT "A-1 is
+ =l �+ 158.1 � '
1, O (24.65) `PROP RAW
0) cRFEk
^1N
NEW L O T
"2B 1 "
CENTERLINE OF
14' CROSS
ACCESS EASEMENT
PROPERTY OF,
RICHFIELD RETIREMENT
COMMUNITY
TAX # 55.09-01-20.2
D.B. 1529, PG. 1299
PLAT FROM RECORDS FOR
COUNTY OF ROANOKE
SHOWING 2,654 SQUARE FOOT PARCEL BEING DEDICATED
FOR WIDENING OF DAUGHERTY ROAD —VA. SEC. RTE. #643
AND CREATING NEW LOT A-1" (3.931 AC,)
NEW LOT "A" SHOWN ON RESUBDIVISION FOR
COUNTY OF ROANOKE, P.B. 19, PG. 86
SITUATE ON U. S. ROUTE 11/460 & DAUGHERTY ROAD
CATAWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
LIBRAR Y
IHN T. PARKER >
No. 1076
TAX # 50.1,3-0-02.2 Tp T. P. PARKER & SON SCALE: 1"= 60
N.B. DRAWNZ/LD/
ENGINEERS 816 Boulevard DATE: SEPT. 29 1999
CALC. JMS CHK'D JTP SURVEYORS Poat Otfioe Boz 39 D— 49632
ni nccn. I Rn PLANNERS Salem, Virginia 24153 m o , 99-0276
H - a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 23, 1999
RESOLUTION 112399-8 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for
November 23, 1999, designated as Item J - Consent Agenda be, and hereby is,
approved and concurred in as to each item separately set forth in said section
designated Item 1 through 4, as follows:
1. Confirmation of Committee appointments to Disability Services Board and
Roanoke County Resource Authority.
2. Request for acceptance of sanitary sewer facilities serving Orchard Park,
Section 3.
3. Acceptance of $5,800 donation from the Friends of the Library and
appropriation of funds to the Public Library budget.
4. Acceptance of water and sanitary sewer facilities serving Summerfield,
Section 6.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Minnix to adopt the Consent Resolution with change in Item
#1 (confirming appointment of Debbie Pitts to the Disability Services Board instead of John
Chambliss), and carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
1
A COPY TESTE:
b" (�- 90�
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Spencer Watts, Director, Library
Diane D. Hyatt, Director, Finance
John Chambliss, Assistant Administrator
Debbie Pitts, Assistant Director, Recreation
2
A -112399-8.a
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 23, 1999
AGENDA ITEM: Confirmation of Committee appointments to the Disability Services
Board and Roanoke Valley Resource Authority
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
1. Disability Services Board
At the November 9, 1999 Board of Supervisors meeting, Supervisor Nickens
nominated John Chambliss to serve another three year term. His term will expire
December 31, 2002.
2. Roanoke Vailey Resource Authority
At the November 9, 1999 Board of Supervisors Meeting, Supervisor McNamara
nominated Elaine Carver to serve a four year term. Her term will expire December
31, 2003.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed by the Board of
Supervisors.
Respectfully submitted,
&LXJL,n LLA j
Brenda J. H ton, CMC
Deputy Clerk to the Board
1
Approved by,
12 RA,
C1�■
Elmer C. Hodge
County Administrator
--------------------------------------
..------------------- -------------------------------------------------------
ACTION
VOTE
No Yes Abs
Approved (x)
Motion by: H. Odell Minnix to approve
Johnson
_ x
Denied ()
and confirm Debbie Pitts appointment to
Harrison
_ x _
Received ()
Disability Services Board instead of John
McNamara_ x _
Referred ()
Chambliss.
Minnix
_ x
To ()
—
Nickens
_ x
cc: File
Disability Services Board File
Roanoke Valley Resource Authority File
2
A -112399-8.b
ACTION #
ITEM NUMBER_ a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 23, 1999
SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Orchard Park, Section 3
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Orchard Park, Section 3, F & W Community Development Corporation, have
requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving
the subdivision along with all necessary easements.
The sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled
Orchard Park, Section 3, dated September 25, 1997, which are on file in the Community
Development Department. The sanitary sewer facility construction meets the specifications and
the plans approved by the County.
FISCAL IMPACT:
The value of the sanitary sewer construction is $52,420.00.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the
Orchard Park, Section 3 subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
APPROVED:
Jr�
Elmer C. Hodge
County Administrator
j
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x
Denied () Harrison _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
�7-a
THIS CHATTEL DEED, made this 28th day of July , 19 98, by and between:
F & W Community Development Corporation , a Vir ii„ corporation, hereinafter referred to
as the "Developer," parry of the first part; and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the
second part.
:WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all sewer lines, fittings, laterals, connections, storage facilities,
pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and
to the sewer systems in the streets, avenues, public utility, easement areas and sewer easement areas
that have been or may hereafter be installed by the Developer, along with the right to perpetually use
and occupy the easements in which the same may be located, all of which is more particularly
shown, described and designated as follows, to wit:
Page 1 of 4
As shown on the plan entitled Orchard Park, Section 3 , made by
Lumsden Associates and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
day of , 19
Page 2 of 4
Developer:
IM
WITNESS THE FOLLOWING signatures and seals:
F & W Community Development Corporation
As: Vice President
State of: Virginia
County/f: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
00 , day of t 19 $ ,
By: Andrew C. Kelderhouse Its Vice President
Duly authorized officer Title
on behalf of F & W Communijy Development Corporation
qo`®�saeeralll�
W
Not Public;
b
OF
My Commission expires:
OT'''
lg ,°
'v. AIRY
llllofiiDl1,
Page 3 of 4
Approved as to form:
County Attorney
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke —,to wit:
The foregoing instrument was acknowledged before me this:
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
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DEPARTMENT
A-112399-8. c
ACTION NO.
ITEM NO."�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 23, 1999
AGENDA ITEM: Acceptance of Donation from the Friends of the Library and
Appropriation of Funds to the Public Library Budget
COUNTY ADMINISTRATOR'S COMMEND: /'
The Friends of the Library have donated $5,800 in support of library services and programs for
FY 99/00. These funds are intended to provide assistance for: children's programs and special
events; staff and volunteer development; and, the purchase of small equipment and supplies.
Acceptance and appropriation of the donated funds will require no additional expenditures by
the County.
Staff recommends the acceptance of the Friends' donation and the appropriation of $5,800 to the
Library's budget.
Spencer Watts Elmer C. Hodge
Library Director County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x
Denied () Harrison _ x —
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens _ x
cc: File
Spencer Watts, Director, Library
Diane D. Hyatt, Director, Finance
A -112399-8.d
ACTION #
ITEM NUMBER U" 4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 23, 1999
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving
Summerfield, Section 6
COUNTY ADMINISTRATOR'S COMMENTS: A4-uwC
SUMMARY OF INFORMATION:
The Developers of Summerfield, Section 6, Fralin & Waldron, Inc., have requested that Roanoke
County accept the Deed conveying the sanitary sewer facilities serving the subdivision along
with all necessary easements.
The water and sewer facilities are installed, as shown on plans prepared by Lang Engineering
entitled Summerfield, Section 6, dated February 4, 1998, which are on file in the Community
Development Department. The water and sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $15,100.00 and $32,400.00
respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Summerfield, Section 6 subdivision along with all necessary easements, and
authorize the County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
*RobP.E.
"QF 00
Elmer C. Hodge
County Administrator
+T+ —
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x
Denied () Harrison — x
Received () McNamara_ x —
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
RETURN TO:
ROANOKE COUNTY
ATTORNEY'S OFFICE
THIS CHATTEL DEED, made this 74 -Vi day of 0 C-+ohe.r ,
19 99 ..- . moi. r. . 1xiz
corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter
referred to as the "Board," party of the second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
As shown on the plan entitled S U'N Py,r 4V +oma ,made
and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia,
on the day of , 19
Page 2 of 4
Developer:
By:
As:
WITNESS THE FOLLOWING signatures and seals:
Title
State of: V I G I m 11
County/pdy of: :R r, AN CLE, , to wit:
The foregoing instrument was acknowledged before me this:
"'I� , day of Lr2-r-n:;:,,R2- 19 '19 ,
By: Int D2Eu1 C , kElbG2N0 Lt -se Its / 1C.F. �21�5� IJC N i
Duly authorized officer (typed name) Title
on behalf of: WA( ZOM , INC .
My Comm:
Page 3 of 4
Approved as to form:
County Attorney
sz-
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
VI CINI T Y IAP
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ROANOKE COUNTY SUMMERFIELD, SECTION 6
UTILITY DEPARTMENT WATER & SANITARY SEWER
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ROANOKE COUNTY SUMMERFIELD, SECTION 6
UTILITY DEPARTMENT WATER & SANITARY SEWER
A-112399-9
ACTION NO.
ITEM NUMBER_
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 23, 1999
AGENDA ITEM: Additional Information from FY1998-1999 Departmental Rollover Requests.
and approval of roll-over requests for Sheriffs Office and Police Department
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: During the work session on departmental rollover requests at
the November 9, 1999 Board of Supervisors meeting, the Board requested additional information
concerning specific requests from the Sheriff's Department for $37,151 for weapons replacement
and the Police Department for $3,495 in matching funds for a state grant. Pending final approval
of these requests, the $40,646 was placed in the Capital Fund -Unappropriated Balance. Staff
has prepared the requested information as follows:
Sheriff's Department
The Sheriff has submitted additional information to substantiate his request. Several factors were
cited that justified the replacement request—Safety, reliability, and functionality. The current
weapon utilized by the Sheriffs Department is the 9mm. This standard was adopted in 1984-85
and was the only weapon available at that time that fit the requirements of the Department
(primary emphasis on law enforcement needs).
A safety concern of using the 9mm for the current responsibilities of the Sheriff relating to
Courthouse and Jail security is "over -penetration" of the bullet. The small bullet travels at a high
rate of speed and, unless it strikes a solid object, will pass completely through a human's body;
thus endangering bystanders. The smaller bullet also has trouble penetrating a windshield, or
even a pane of glass.
From a reliability and functionality standpoint, the 9mm is in need of replacement. The weapons
are 14-15 years old and malfunction more frequently; thus, additional replacement parts must be
stocked. Personnel must also have confidence in their sidearm. The replacement weapon, .40
or .45 caliber, is easier to handle and the larger bullet has greater knockdown ability. Roanoke
County Police, Roanoke City Police and Sheriff, Salem Police, Botetourt County, Franklin County,
and Vinton have all switched to the larger caliber sidearm.
Police Department
The Police Department requested $3,495 to match a state grant from the Bureau of Justice
Assistance (BJA) for community policing. The BJA grant is a different grant from the one that was
funded in the FY1999-2000 budget. Those funds ($15,000) matched a DCJS grant for domestic
violence programs.
FISCAL IMPACT: No fiscal impact. Approval of these requests would re -appropriate $40,646
from the Capital Fund -Unappropriated Balance to the Sheriff's Department ($37,151) and to the
Police Department ($3,495).
STAFF RECOMMENDATION: If the Board approves these requests, staff will bring the re -
appropriation request for Board action at the December 7, 1999 meeting.
Respectfully submitted,
W•
W. Brent Robe son
Budget Manager
Approv d by,
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION
VOTE
No
Yes Abs
Approved
(x) Motion by: Harry C. Nickens to approve
Johnson _
x
Denied
() and re -appropriate funds as requested
Harrison _
x
Received
() to Sheriffs Office and Police Dept
McNamara_
x _
Referred
()
Minnix _
x
To
()
Nickens _
x
cc:
File
Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON NOVEMBER 23, 1999
RESOLUTION 112399-10 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution; and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE: /
/
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Closed Session File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 23, 1999
RESOLUTION 112399-11 APPROVAL AND ADOPTION OF THE SECONDARY
ROAD SYSTEM SIX YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2000-
2006 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEAR
2000-2001.
WHEREAS, a public hearing was held on November 23, 1999 to receive comments
on the adoption of the Secondary Road System Six -Year Construction Plan for Roanoke
County for Fiscal Year 2000-2006; and the adoption of the Funding for Fiscal Year 2000-
2001; and
WHEREAS, the Board of Supervisors does hereby approve the adoption of the
Secondary Road System Six -Year Construction Plan for Roanoke County for Fiscal Years
2000-2006 and allocations for Fiscal Year 2000-2001 as set out on the attached
Secondary System Construction Program.
NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested
be forthwith forwarded to the Virginia Department of Transportation Salem Residency
Office along with a duly attested copy of the proposed Second Road System Six Year
Construction Plan for Roanoke County for Fiscal Year 2000-2006 by the Clerk to the
Board.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
1
A COPY TESTE:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Virginia Department of Transportation
A-112399-12
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 23, 1999
AGENDA ITEM: Consideration of Projects for FY 2000-2001 VDOT Revenue Sharing
Program.
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval of alternative #2.
EXECUTIVE SUMMARY:
Staff is requesting the Board of Supervisors to approve the prioritized list of projects
for the FY 2000-2001 VDOT Revenue Sharing Program and authorize the County
Administrator to sign the letter of intent to participate in the Revenue Sharing
Program for Fiscal Year 2000-2001.
BACKGROUND:
The Virginia Department of Transportation (VDOT) annually provides localities the
opportunity to receive state matching funds for the construction, maintenance, and
improvement to primary and secondary roads in the state's highway system. The
Commonwealth of Virginia provides $15,000,000 for the matching program and
limits localities to $500,000 each. However, if more or fewer than 20 counties
participate, our share of money will be reduced/increased proportionately.
SUMMARY OF INFORMATION:
As a result of the work session on revenue sharing priorities at the October 26, 1999
Board meeting, we have adjusted the revenue sharing requests to add the roads
that will be used for an entrance to the new South County High School. We have
added Pleasant Hill Drive and Bent Mountain Road to the proposed priority list for
FY 2000-2001. We have received a written agreement from the School Board for
the $200,000 required for these two roads for the school project. This reduces the
overall amount that can be allocated to Countywide items from $500,000 to
1
$300,000. Items that are being deferred as a result of adding the roads for the
school project will be added to the list for the following revenue sharing year.
ALTERNATIVES AND IMPACTS:
1) Approve the project list as initially presented at the October 16, 1999 work
session and authorize the County Administrator to sign the letter of intent and
defer appropriation of the funds ($500,000) until July 1, 2000.
2) Approve the project list as amended at the October 26, 1999 work session
to include $200,000 from the Schools for improvements to Pleasant Hill Drive
and Bent Mountain Road for the new South County High School, and
authorize the County Administrator to sign the letter of intent and defer
appropriation of the funds ($500,000) until July 1, 2000.
2) Decline to participate in the Revenue Sharing Program for Fiscal Year 2000-
2001.
STAFF RECOMMENDATION:
Staff recommends alternative 2.
SUBMITTED BY:
APPROVED BY:
Arnold Covey, Direct6r Elmer C. Hodge
Department of Community Development County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
ACTION
Motion by: Joseph McNamara to approve
staff recommendation
Arnold Covey, Director, Community Development
2
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, NOVEMBER 23, 1999
ORDINANCE 112399-13 GRANTING A SPECIAL USE PERMIT
TO JEFFREY SHAWVER FOR A PRIVATE STABLE TO BE
LOCATED AT 501 TEXAS HOLLOW ROAD (TAX MAP NO.
44.04-2-47.1), CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Jeffrey Shawver has filed a petition for a special use permit for a private
stable to be located at 501 Texas Hollow Road (Tax Map No. 44.04-2-47.1) in the Catawba
Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
November 2, 1999; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading
on this matter on October 23, 1999; the second reading and public hearing on this matterwas
held on November 23, 1999.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Jeffrey
Shawver for a private stable to be located at 501 Texas Hollow Road (Tax Map No. 44.04-2-
47.1) in the Catawba Magisterial District is substantially in accord with the adopted 1999
Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as
amended, and said Special Use Permit is hereby approved with the following conditions:
(1) Removal of existing trees shall be minimized.
(2) A maximum of three horses shall be allowed.
(3) The area for containment of the animals shall be fenced on all sides.
(4) All animal -grazing areas shall have sufficient ground cover to minimize
1
storm water runoff and erosion, and shall not be denuded.
2. That this ordinance shall be in full force and effect thirty (30) days after its final
passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance
be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the
zoning district map to reflect the change in zoning classification authorized by this ordinance.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens
NAYS: None
ABSTAIN: Supervisor Johnson
A COPY TESTE:
/&u�4., n. Au,�
Brenda J. HoltdK CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M Mahoney, County Attorney
W
BOAINOKE COUNTY Jeffrey S% Shaurver
DEPARTMENT OF Sp e ctiaz Use
COMMUNITY DEVELOPMENT 44.04-2-47.1
S-A
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON NOVEMBER 23, 1999
RESOLUTION 112399-14 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution; and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
TVs_
Brenda J. Holt n, CMC
cc: File Deputy Clerk to the Board of Supervisors
Closed Session File