HomeMy WebLinkAbout12/7/1999 - Adopted Board RecordsA-120799-1
ACTION #
ITEM NUMBER 4
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 7, 1999
SUBJECT: Request to Grant Off-site Water and Sewer Credits for the Development
of Merriman Manor Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
oe�
BACKGROUND:
The Roanoke County Water and Sewer Ordinances require that new utility customers pay an off-
site facility fee. This fee is based on the demand the customer will place on the utility system.
These fees are used to pay a portion of the major capital items (i.e., Spring Hollow, wastewater
plant upgrade, interceptor lines, pump stations, storage tanks and off-site water and sewer line
extensions) required to provide utilities.
When a developer is required to extend utilities a distance greater than 300 feet from the
developed property, they can request that the Board of Supervisors provide up to 50% credit of
the appropriate off-site fees. If the utilities are designed to serve properties other than the
property being developed, these credits would reimburse but not exceed the cost of these off-site
extensions.
SUMMARY OF INFORMATION:
Don Bandy, the developer of Merriman Manor, and Cotton Hill Land Company, L.C. the
developer of Wilshire, have agreed to jointly construct the off-site water and sewer facilities to
serve these developments. These developments will be located south of the Blue Ridge Parkway
near the Merriman Soccer Complex as shown on the attached map.
Water and sewer service for these developments will require extension of approximately 2,150
feet of 12 -inch water line, construction of a sewer pump station, and extension of approximately
2,570 feet of 6 -inch sewer force main. Cost estimates for the off-site extensions are $68,150 for
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water and $93,150 for sewer. These extensions will serve approximately 214 residential
properties in these two developments, plus will be designed to serve additional properties
adjacent to these developments.
Off-site fees will be generated by these developments in the amount of $575,660 for water and
$321,000 for sewer. The developers jointly request that 50% of the water and sewer off-site
facilities fees be credited to the developer. These credits would not exceed the cost of the off-
site water and sewer extensions.
FISCAL IMPACT:
These two developments could generate off-site fees up to $575,660 for water and $321,000 for
sewer. Approval of this agreement would not require actual expenditures by Roanoke County.
However, credits of approximately $68,000 for water and $93,000 for sewer would be given to
the developers as the lots are developed.
STAFF RECOMMENDATION:
Staff recommends that 50% of the water and sewer off-site facility fees be credited to the
developer up to the actual cost of the off-site construction (minus the first 300 feet). These
credits would be given as follows: 25% of the water and sewer off-site fees would be credited to
lots when they are recorded and an additional 25% of the fee will be credited when building
permits are obtained on lots.
SUBMITTED BY:
Gary Robeson, P.E.
Utility Dir ctor
APPROVED:
m r C. Hodge
County Administrator
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Joseph P. McNamara to Johnson _ x _
Denied () approve Harrison _ x _
Received () McNamara_ x _
Referred () Minnix _ _ x
To () Nickens x
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 7, 1999
RESOLUTION 120799-2 ENDORSING THE PROPOSED CONSTRUCTION OF
A REGIONAL STORMWATER MANAGEMENT FACILITY
WHEREAS, the County of Roanoke is proposing to construct a regional stormwater
management (SWM) facility at the site of the proposed new south County High School;
and,
WHEREAS, the proposed site of the stormwater management facility is identified
in the "Roanoke Valley Regional Stormwater Management Plan" as a desired regional
facility; and,
WHEREAS, the "Roanoke Valley Regional Stormwater Management Plan" has been
adopted upon Board action as part of the Comprehensive Plan; and,
WHEREAS, the proposed SWM facility will provide positive benefits for stormwater
quantity, water quality, downstream flooding, and will provide an opportunity for public
education and awareness; and,
WHEREAS, the Roanoke County Board of Supervisors and the Roanoke County
School Board are pursuing this project as an integral part of the new south County High
School site.
NOW THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia are supportive of this proposed regional stormwater management facility
at the proposed new south County High School site and authorize the County Administrator
to pursue grant funding through the Virginia Water Quality Improvement Fund and Clean
Water Act, Section 319 to construct said facility.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Harrison, Johnson
NAYS: None
ABSENT: Supervisors Minnix, Nickens
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 7, 1999
RESOLUTION 120799-3 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for December
7, 1999, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Item 1 through
4, as follows:
1. Approval of Minutes - September 14, 1999.
2. Confirmation of committee appointments to the Library Board and
Roanoke County Planning Commission.
3. Acceptance of water and sanitary sewer facilities serving Hidden
Woods Subdivision of Fairway Forest.
4. Acceptance of sanitary sewer extension serving Campbell Hills.
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by
the following recorded vote:
AYES: Supervisors McNamara, Harrison, Johnson
NAYS: None
ABSENT: Supervisors Minnix, Nickens
1
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
A -120799-3.a
ACTION NO.
ITEM NUMBER — �,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 7, 1999
AGENDA ITEM: Confirmation of Committee appointments to the Library Board and
Roanoke County Planning Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
1. Library Board
At the November 23, 1999 Board of Supervisors meeting, Supervisor Minnix
nominated Josie Eyer to serve another four year term. Ms. Eyer represents the
Catawba District and her term will expire December 31, 2003.
2. Roanoke County Planning Commission
At the November 23, 1999 Board of Supervisors Meeting, Supervisor Minnix
nominated Don Witt to serve another four year term. Mr. Witt represents the Cave
Spring District and his term will expire December 31, 2003.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed by the Board of
Supervisors.
Respectfully submitted,
&a4�0'�
Brenda J. Hol on, CMC
Deputy Clerk to the Board
1
Approved by,
Elmer C. Hodge
County Administrator
® -.
ACTION
Approved (x) Motion by: Bob L. Johnson to approve
Denied ( )
Received ( )
Referred ( )
To ( 1
cc: File
Library Board
Roanoke County Planning Commission
2
VOTE
No Yes Absent
Johnson _ x
Harrison x _
McNamara—_ x _
Minnix _ _ x
Nickens x
A-120799-3 . b
ACTION #
ITEM NUMBER J—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 7, 1999
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Hidden
Woods Subdivision of Fairway Forest
COUNTY ADMINISTRATOR'S COMMENTS: ')&
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SUMMARY OF INFORMATION:
The Developers of Hidden Woods Subdivision of Fairway Forest, FFE Development
Corporation, have requested that Roanoke County accept the Deed conveying the sanitary sewer
facilities serving the subdivision along with all necessary easements.
The sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled
Hidden Woods Subdivision of Fairway Forest, which are on file in the Community Development
Department. The sanitary sewer facility construction meets the specifications and the plans
approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $ $64,000.00 and $61,000.00
respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Hidden Woods Subdivision of Fairway Forest along with all necessary easements,
and authorize the County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Robertson,
Utility Director
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED:
14
A�a w9 -r -SA -
Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
VOTE
No Yes Absent
Johnson _ x
Harrison _ x
McNamara_ x
Minnix _ _ x
Nickens _ _ x
THIS CHATTEL DEED, made this 99,
AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board
all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply,
pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water
and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas
that have been or may hereafter be installed by the Developer, along with the right to perpetually use and
occupy the easements in which the same may be located, all of which is more particularly shown, described
and designated as follows, to wit:
As shown on the plan entitled Hidden Woods Subdivision of Fairway Forest, made by
Lumsden Associates and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper installation and
construction of the said water and/or sewer systems including repair of surface areas affected by settlement
of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any
necessary repairs at its cost.
J7--3
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution
of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
of
Developer:
Address:
By:
As:
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
1999.
WITNESS THE FOLLOWING signatures and seals:
FFE Development Corporation, Inc.
4520 Old Cave Springs Road, SW
Title
State of: V1 4C, I n
County ity ofto wit:
The foregoing instrument was acknowledged before me this:
day of U Ir' 19 �7 ,
By: I/r ___-
C .� ' . Its
Duly authorized officer (typed name) Title
on behalf of:
My Commission expires: /JO 10,
2
day
Approved as to form:
County Attorney
State of-
County/City
fCounty/City of:
Board of Supervisors of
Roanoke County, Virginia
By:
Elmer C. Hodge
County Administrator
Virginia
Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
(SEAL)
, day of , 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County,
Virginia.
Notary Public
My Commission expires:
3
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A -120799-3.c
ACTION #
---w
ITEM NUMBER,..)'—y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 7, 1999
SUBJECT: Acceptance of Sanitary Sewer Extension Serving Campbell Hills
COUNTY ADMINISTRATOR'S COMMENTS: D
7f'�
SUMMARY OF INFORMATION:
The Developers of Campbell Hills Sanitary Sewer Extension, Thomas, Ltd., have requested that
Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision
along with all necessary easements.
The sewer facilities are installed, as shown on plans prepared by T. P. Parker & Son entitled
Campbell Hills Sanitary Sewer Extension, dated December 2, 1997, which are on file in the
Community Development Department. The sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the sanitary sewer construction is $19,400.00.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the
Campbell Hills subdivision along with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Robertson,E.
Utility Director
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED:
Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
VOTE
No Yes Absent
Johnson _ x _
Harrison _ x
McNamara_ x
Minnix _ _ x
Nickens _ _ x
NOV-15-1999 17 08 RKE CTY-COM DEV
5407722108 P.02i05
COPY
RETURN To:
ROANOXE COUNTY
ATTORNEY's OFFICE
THIS CHATTEL DEED, made this
1 7 T H
day of
NOVEMBER,
19 99_,by and between: THOMAS
LTD.
a VIRGINIA
corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter
referred to as the 'Board," party of the second part.
WITNESSETH:
THAT FOR AND rN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as foIIows, to wit:
Page I of 4
NOV-15-1999 17 08 RKE CTY-COM DEV 5407722108 P.03i05
As shown oIi the plan entitled _('.AMPRFTT, ATTT S SANITARY SEWER &=SION , made B `t
T.P. PARIER & SON and on file in the Roanoke County Engineering Department.
(10/16/97')
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
on the day of
adopted by the Board of Super -visors of Roanoke County, Virginia,
19
Page 2 of 4
NOV-15-1999 17 Oe RKE CTY-COM DEV 5407722108 P.04i05
WITNESS THE FOLLOWING signatures and seals:
N
State of:
CmmtylCity of: to wit:
The foregoing instrument was acknowledged before me this:
— (? day of19 —91_,
By: eve
Its 44A4�,.,S*
Duly authorized officer (typed name) Title
on. behalf of.
My Commrnission expires: 166
Page 3 of 4•
NOV-15-1999 17 oe RKE CTY-COM DEV 5407722109 P.05%05
Approved as to form.
County Attorney
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elsner C. Hodge
County Administrator
State of: Vir ini
County/City of Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
day of 9 19
by Elmer C. Hodge, County Administrator, on behalf of tIleBoard of Supervisors of Roanoke
County, Virginia,
Notary Public
My Commission expires:
Page 4 of 4
TOTAL P.05
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10
Sanitary Sewer
T
ROANOKE COUNTY
UTILITY
DEPARTMENT
N
eNl6p�y 410.
Campbell Hills Sanitary Sewer Extension
Acceptance of Sanitary Sewer Facility
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 7, 1999
RESOLUTION 120799-4 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Harrison to adopt the Certification Resolution; and carried
by the following recorded vote:
AYES: Supervisors McNamara, Harrison, Johnson
NAYS: None
ABSENT: Supervisors Minnix, Nickens
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Closed Session File