HomeMy WebLinkAbout12/21/1999 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-1 OF APPRECIATION TO FENTON F. "SPIKE"
HARRISON, Jr. FOR HIS SERVICES AS A MEMBER OF THE BOARD
OF SUPERVISORS FROM 1996 TO 1999
WHEREAS, Fenton F. Harrison, Jr. was first elected to the Board of Supervisors
of Roanoke County from the Catawba Magisterial District in November 1995, serving from
January 1, 1996 to December 31, 1999.
WHEREAS, Supervisor Harrison served the County of Roanoke tirelessly and
selflessly for a period of four years, devoting many hours to the business of Roanoke
County as a member of the Board of Supervisors, and
WHEREAS, during his term, Supervisor Harrison served with distinction on the Fifth
Planning District Commission, the Fifth PDC Metropolitan Planning Organization, and the
Roanoke County Cable Television Committee; and
WHEREAS, Supervisor Harrison has also served as a member of the Community
Advisory Committee that assisted with the planning and development of the Roanoke
County Center for Research & Technology, established a temporary committee of Catawba
Magisterial District civic league presidents to deal with issues of concern in that community;
and strongly supported the expanded widening of Route 11/460 in West Roanoke County;
and
WHEREAS, during Supervisor Harrison's term, the construction of the Phase I
School projects began, the Fort Lewis Fire Station was expanded, and new several
economic development prospects were located in his district.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
1
County, Virginia, on behalf of all its citizens, does hereby extend its gratitude and
appreciation to Fenton F. "Spike" Harrison, Jr. for his many significant contributions to
the County as a member of the Board of Supervisors; and
FURTHER, the Board of Supervisors wishes Mr. Harrison continued success in his
future endeavors.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Nickens, Johnson
NAYS: None
ABSTAIN: Supervisor Harrison
A COPY TESTE:
Brenda J. Holt , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Joseph Sgroi, Director, Human Resources
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A-122199-2
ACTION NO.
ITEM NUMBER '
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Request for additional funding for the February 29, 2000 Presidential
Primary Election.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The cost for this election was not included in the 1999-2000 budget
due to the fact that the Republican Party did not call for this primary
until July 15, 1999.
SUMMARY OF INFORMATION: Estimated cost for this election as follows:
Election Officials (641000-1020) $13,000
Ballots — Machine & Paper (641000-3530) 500
Rent of Trucks to move machines (641000-5410) 800
Set up of Machines & Election Day Service
(641000-3013) 900
Rent of Voting Places (641000-5430) 210
Total $15,410
FISCAL IMPACT: Funds are requested from the Board Contingency funds.
STAFF RECOMMENDATION: Staff recommends approval of additional funds in the
amount of $15,410.00 from the Board Contingency funds.
Submitted by, Approved by,
Diane St.John Elmer C. Hodge
General Registrar County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Johnson _ x _
Denied () staff recommendation Harrison _ x _
Received () McNamara_ x _
Referred () Minnix — x
To () Nickens _ x
cc: File
Diane St. John, Registrar
Diane D. Hyatt, Director, Finance
Brent Robertson, Budget Manager
A-122199-3
ACTION #
ITEM NUMBER E— ;k
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 1999
SUBJECT: Request to Appropriate Funding for the Loch Haven Phase II Water Line
Extension
COUNTY ADMINISTRATOR'S COMMENTS: / ��,,✓
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BACKGROUND:
The Roanoke County Utility Department capital improvement program includes $2,470,000 for
installation of future sections of the north transmission line. This construction is scheduled
between the years 1999 and 2004. The 1999-2000 budget funded $850,000 of this amount for
the section of line between Dow Hollow Road and RCCRT. In July, 1999 the Board approved
construction of Loch Haven Phase I at a cost of $370,000. The section of line along Dow
Hollow Road is under construction and scheduled for completion in early spring 2000 and Loch
Haven Phase I was completed in the summer of 1999.
SUMMARY OF INFORMATION:
Roanoke County and Roanoke City entered into a new water agreement dated September 30,
1999. One of the provisions in the agreement allows Roanoke City to purchase up to 4 MGD of
water from Roanoke County when needed and to allow each party to share capacity in water
lines of the other party. Roanoke City and Roanoke County further agree to work together to
maximize interconnections between the two water systems. The two parties are to agree on a
construction plan and allocations no later than December 31, 1999 with construction in place by
July 1, 2000.
To date Roanoke County and Roanoke City have made interconnections to our systems at
Grandin Road, Colonial Avenue, Ogden Road, Challenger Avenue, Peters Creek at Valleypointe,
and Peters Creek at North Lakes. These interconnections have allowed the County to provide
approximately 4.35 MGD to Roanoke City; however, the County uses approximately 1.0 MGD
of water from the City in the Hollins area resulting in a net of about 3.25 MGD. In order to meet
the 4.0 MGD capacity from the agreement, additional line capacity in the amount of .75 MGD is
still required.
The staffs from the two localities have studied various options for providing the additional .75
MGD water to Roanoke City and have agreed that the Loch Haven Phase II (see attached map)
water line is the best option for the following reasons:
(1) The project is already included in Roanoke County's CIP Program for the year 2004.
(2) By increasing the proposed line size from 12 -inch to 16 -inch diameter pipe, capacity will
be available for Roanoke County citizens in the Williamson and Plantation Road areas
and to provide the additional .75 MGD water to Roanoke City.
(3) This project will provide a major direct interconnection between Spring Hollow and the
Carvins Cove water treatment facilities.
The cost estimate for this project is $650,000 with each locality paying 50% of the cost. It is
being proposed that Roanoke County provide all design work, materials, and highway permits at
an estimated cost of $325,000. Roanoke City will perform the actual installation with a City
Utility Line Services Department crew. If approved, work is expected to commence in early
February and be completed within 60 days.
FISCAL IMPACT:
Roanoke County and Roanoke City will share the $650,000 construction cost on a 50-50 basis.
Roanoke County's share will be $325,000. Funds are available in the Water Fund
Unappropriated Balance.
RECOMMENDATION:
Staff feels that not only does this proposal meet the intent of the joint water agreement, but it is
beneficial to both parties and is an excellent example of regional cooperation. Staff recommends
approval of the project and an appropriation of $325,000 from the Water Fund Unappropriated
Balance.
BY: APPROVED:
Gary Ro
Utility E
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
L
P.E. Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Motion by: Bob L. Johnson to approve
staff recommendation
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
Johnson _ x
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
SS ;;k,
A-122199-4
ACTION NO.
ITEM NUMBER 41�:-1-3
-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Request for appropriation of $20,617.85 in replacement funds for overtime
incurred during the Ft. Lewis Mountain Fire by the Fire and Rescue
Department from the Board Contingency Fund
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Fire and Rescue incurred overtime expenses of $20,617.85 while fighting
the brush fire on Ft. Lewis Mountain during the week of November 15, 1999. This amount
represents 16.8 % of the Fire and Rescue Department's budget for overtime. Typically, overtime
is paid in responding to fire and rescue situations which overlap the normal quitting time of our
employees or in instances where we must call staff back to duty to handle emergencies.
FISCAL IMPACT:
Fire and Rescue would like to request the Board's assistance by appropriating replacement
funds to Fire and Rescue's overtime budget from the Board Contingency Fund in the amount of
$20,617.85.
STAFF RECOMMENDATION:
Staff recommends appropriating $20,617.85 from the Board Contingency Fund to Fire and
Rescue's overtime budget.
Respectfully submitted,
Richard E. Burch, Jr.
Chief, Fire and Rescue
Approved by,
gewl--- le�k -
Elmer C. flodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Johnson _ x
Denied () staff recommendation Harrison _ x _
Received () McNamara_ x _.
Referred () Minnix _ x
To () Nickens _ x
cc: File
Richard E. Burch, Chief, Fire & Rescue
Diane D. Hyatt, Director, Finance
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-5 AUTHORIZING AND APPROVING THE FILING
OF A REQUEST SEEKING RELIEF FROM THE PRECLEARANCE
PROVISIONS OF THE VOTING RIGHTS ACT
WHEREAS, the Voting Rights Act was enacted by Congress in 1965 to rid the
Nation of racial discrimination in the voting process, and Section 5 of this Act requires
covered jurisdictions to submit any voting change for approval either to the Department of
Justice or to a special court in Washington, D.C.; and,
WHEREAS, Congress amended this Act in 1982 to allow jurisdictions to seek relief
from the preclearance provisions in order to provide incentives to state and local
governments to bring about racial equality of opportunity in the political process; and,
WHEREAS, the criteria for relief from the preclearance provisions are linked to the
actual record of compliance with the Voting Rights Act within the County over the past 10
years, and that Roanoke County has complied with all of the procedural and substantive
requirements of the Act; and,
WHEREAS, relief from the preclearance provisions will result in significant cost
savings through elimination of administrative costs and burdens associated with
preclearance submissions for each and every voting change.
NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That the County Attorney with the assistance of outside counsel and the
Registrar are hereby authorized to take such actions as may be necessary to seek relief
1
from the preclearance provisions of the Voting Rights Act, and that such actions are hereby
approved.
2. That this resolution shall be effective from and after the date of its adoption.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane St. John, Registrar
A-122199-6
ACTION NO.
ITEM NO. —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Approval of Settlement of Margaret Casey Eminent Domain Proceedings, and
Appropriation of Funds Therefor
COUNTY ADMINISTRATOR'S COMMENTS: 4A-Y--� 44,p,�
SUMMARY OF INFORMATION:
The Board of Supervisors discussed this issue in closed meeting on December 7, 1999 with legal
counsel and staff. In accordance with these discussion counsel has concluded negotiations with the
representatives of Margaret E. Casey to settle this pending eminent domain proceeding.
By Resolution dated July 27, 1993 the Board of Supervisors approved the taking by eminent
domain of a tract of real estate located on Buck Mountain Rd. for purposes of the installation of a water
pump station. A Certificate of Take was filed with the Circuit Court in February, 1995. There is a
dispute with respect to certain procedural aspects of this litigation as well as the fair market value of this
property. The County has conducted another independent fair marker value appraisal of this property,
and this settlement is consistent with this appraisal, taking into consideration the passage of time and
the County's use of this property for public purposes.
The parties have agreed to settle this litigation. An appropriation of $17,150 is necessary to
conclude this matter.
FISCAL IMPACTS:
Appropriation of $17,150 from Water Fund, Unappropriated Balance.
STAFF RECOMMENDATION:
It is recommended that the Board ratify and approve the settlement of this eminent domain
proceeding, and appropriate the sum of $17,150 from the Water Fund, Unappropriated Balance.
G:\ATTORNEY\PMM\Utility\casey.rpt.frm 1
1C.
Respectfully submitted,
�w
Paul M. Mahoney
County Attorney
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H Odell Minnix to approve Johnson _ x _
Denied () staff recommendation Harrison _ x
Received () McNamara_ x _
Referred () Minnix — x
To () Nickens _ x
cc: File
Paul M. Mahoney, County Attorney
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
G:\ATTORNEY\pmm\Utility\casey.rpt.frm 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
ORDINANCE 122199-7 AUTHORIZING THE CONVEYANCE OF A .071
ACRE PARCEL OF REAL ESTATE LOCATED ALONG THE SOUTH LOT
LINE OF ROANOKE COUNTY'S MOUNT PLEASANT FIRE STATION
PROPERTY (TAX MAP NO. 79.01-3-25)
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the subject property has been declared to be surplus, and has been made
available for sale; and
2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke
County, a first reading of this ordinance was held on December 7, 1999; and the second
reading and public hearing on this ordinance was held on December 21, 1999, concerning
the sale and disposition of a .071 acre parcel of real estate located along the south lot line
of Roanoke County's Mount Pleasant Fire Station property (Tax Map No. 79.01-3-25), as
shown on the attached plat; and
3. That an offer has been received from Ernest Wayne Holland and Jacquelyne
K. Holland to purchase this parcel of real estate for the sum of $1,400.00, and this offer is
hereby accepted; and
4. That the proceeds from the sale of this real estate are to be allocated to the
Mount Pleasant Fire Company; and
5. That the County Administrator is authorized to execute such documents and
take such actions as are necessary to accomplish the conveyance of said property, all of
1
which shall be upon form approved by the County Attorney.
On motion of Supervisor Nickens to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. HoltoK, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Donald Gillispie, Division Chief, Fire & Rescue
Richard E. Burch, Chief, Fire & Rescue
Paul M. Mahoney, County Attorney
John W. Birckhead, Director, Real Estate Assessment
Diane D. Hyatt, Director, Finance
2
DEC -02-1999 17:18
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5407722108 P.01/01
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ROANOKE COUNTY MAP SHOWING THE SALE OF 0.071 AC.
DEPARTMENT OF PARCEL BEING CONVEYED To ERNEST &
COMMUNITY DEVELOPMENT I JACQUELINE K. BY R.C.B.S.
f 1 -so -ss
TOTAL P.01
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
ORDINANCE 122199-8 ACCEPTING THE DONATION OF CERTAIN REAL
ESTATE LOCATED AT 2970 AND 2976 STONEBRDIGE CIRCLE IN
VINTON FROM DREW DEVELOPERS, INC. AND STONEBRIDGE
ESTATES, INC. TO ROANOKE COUNTY
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke
County, a first reading on this ordinance was held on December 7, 1999; and a second
reading was held on December 21, 1999.
2. That the conveyance of this real estate by donation from Drew Developers,
Inc. and Stonebridge Estates, Inc. to Roanoke County for storm water control and flood
plain management is hereby accepted. Said real estate is more particularly described as
2970 Stonebridge Circle, Vinton, Virginia, Tax Map No. 61.12-2-4, and being Lot 4 of
Stonebridge Court (Assessed for $18,000) and 2976 Stonebridge Circle, Vinton, Virginia,
Tax Map No. 61.12-2-3, and being Lot 3 of Stonebridge Court (Assessed for $18,000).
3. That there is hereby appropriated the sum of Two Thousand Dollars from the
County Attorney's budget for the costs of this transaction.
3. That the County Administrator is authorized to execute such documents and
take such actions on behalf of Roanoke County as are necessary to accomplish the
conveyance of said property, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Nickens to adopt the ordinance and appropriate funds from
the County Attorney's budget, and carried by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: Supervisor McNamara
A COPY TESTE:
4"Z& a �-4,0 A��
Brenda J. Ho on, MC
Deputy Clerk to the Board of Supervisors
cc: File
Paul M, Mahoney, County Attorney
John W. Birckhead, Director, Real Estate Assessment
Diane D. Hyatt, Director, Finance
Arnold Covey, Director, Community Development
K
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
ORDINANCE 122199-9 AMENDING ARTICLE 111. SEWER USE
STANDARDS OF CHAPTER 18. SEWERS AND SEWAGE DISPOSAL
OF THE ROANOKE COUNTY CODE
BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows:
1. That Section 18-174. Penalty for violations be amended to read and
provide as follows:
Sec. 18-174. Penalty for violations.
(a) A person who violates the provisions of this article shall be guilty of a Class
1 misdemeanor and upon conviction is punishable by a fine of one thousand dellars
($1,099) not more than two thousand five hundred dollars ($2,500) per violation per day
and confinement in jail for not more than twelve months, either or both. In the event of a
violation, the control authority shall also have the right to terminate the sewer and water
connection.
(b) Alternatively or in addition to proceeding under authority of sub -section (a)
of this section, the County may provide that administrative civil fines be assessed against
any person who violates the provisions of this article or any orders, rules, regulations, or
permits issued hereunder or pursuant to the County's Enforcement Response Plan. Such
administrative civil fines may be in an amount up to two thousand five hundred dollars
($2,500) per violation per day, the amount to be set by the Utility Director. Each day on
which a violation occurs or continues shall be deemed a separate and distinct violation.
The enforcement of such administrative civil fines may be had through the courts of the
1
Commonwealth of Virginia in addition to any other legal means available to the County.
In addition to the administrative civil fines provided for herein, the County may also recover
reasonable attorney's fees, court costs, court reporter's fees, expert witness fees and other
expenses of litigation by an appropriate suit at law against any such person found to have
violated the provisions of this article or any orders, rules, regulations, or permits issued
hereunder or pursuant to the County's Enforcement Response Plan.
(b,) (c) Alternately or in addition to proceeding under authority of sub-
sections (a) and/or (b) of this section, the County is entitled to pursue all other criminal and
civil remedies to which it is entitled under authority of state statutes or other ordinances of
the County against a person conducting a prohibited discharge or violating a pretreatment
standard or requirement, including, without limitation, injunctive relief.
(e) (d) Any person who knowingly makes any false statements, representations or
certifications in any application, record, report, plan or other document files required to be
maintained pursuant to this ordinance, or wastewater permit, or who falsifies, tampers with,
or knowingly renders inaccurate any monitoring device or method required under this
ordinance shall, upon conviction, be punishable by a fine of $1,000 not more than two
thousand five hundred dollars ($2,500) per violation, per day, or imprisonment for not more
than one year, or both.
(d) (e) The control authority shall be authorized to implement such other
program and enforcement mechanisms as are consistent with regulatory guidelines and
are deemed appropriate.
2. This ordinance shall be effective from and after its adoption.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
N
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
a4i�4k' 0. A�ffn�
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Circuit Court
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Community Development
Terrance L. Harrington, County Planner
Michael Lazzuri, Court Services
Elaine Carver, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
Gardner Smith, Director, Procurement
John W. Birckhead, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
11
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-10 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM - J CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for
December 21, 1999, designated as Item J - Consent Agenda be, and hereby is,
approved and concurred in as to each item separately set forth in said section
designated Items 1 through 11, inclusive, as follows:
1. Ratification of the at -large member of the Blue Ridge Community Services
Board of Directors.
2. Request for acceptance of Smoke Rise Court, Delmar Lane and a portion
of Cedarmeade Drive into the Virginia Department of Transportation
Secondary System.
3. Donation of a Storage Tank Lot and related access easement shown on
Plat of "Hidden Woods" of Fairway Forest Estates, Section 4, from FFE
Development Corporation.
4. Formal approval of plan documents for the County Flexible Benefits
("Beneflex") Plan.
5. Donation of a 30' public access trail and greenway easement across a
5.86 acre parcel of land by David G. Suit and Melanie R. Suit.
6. Adjustment to the appropriation of School Phase I budget surplus.
7. Request for acceptance of Carelton Drive, Ripley Street and a portion of
Innsbrooke Drive into the Virginia Department of Transportation
Secondary System.
1
8. Acceptance of Department of Motor Vehicles mini -grants for the following:
(a) Child Safety Seats
(b) Upgrading the radar unit in the speed monitoring trailer
(c) Passive Alco -Sensors
9. Donation of a storm drainage easement on property owned by Jean B.
Patterson and Laverne Jack Dempsey and Helen R. Dempsey in the
Vinton Magisterial District.
10. Adoption of resolutions of appreciation upon the retirement of:
(a) Eudora J. Altice, Finance
(b) Thomas R. Brown, II, Police
(c) Debbie L. Hogan, Police
(d) Kenneth L. Hogan, Parks and Recreation
(e) Thomas L. Marshall, Fire and Rescue
(f) Woodrow "Buddy" Swisher, Police
11. Request for support of Salem/Roanoke County Chamber of Commerce
submission of an ISTEA transportation enhancement program application
for the Carriage House in Longwood Park.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution without Item
10, and carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
On motion of Supervisor Minnix to adopt the Resolutions of Appreciations in Item
10 and read the names into the record, and carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
2
At'l, , 0 )-k A4�'
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Vickie L. Huffman, Assistant County Attorney
Gary Robertson, Director, Utility
John Birckhead, Director, Real Estate Assessment
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
Diane D. Hyatt, Director, Finance
Joseph Sgroi, Director, Human Resources
Paul M. Mahoney, County Attorney
Diane St. John, Registrar
Ray Lavinder, Chief of Police
Pete Haislip, Director, Parks & Recreation
3
A -122199-10.a
ACTION NO.
ITEM NUMBER -T— I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Confirmation of Committee appointment to the Blue Ridge Community
Services Board of Directors
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Blue Ridge Community Services Board of Directors
At their December 2, 1999 meeting, the Board of Directors recommended John M.
Hudgins, Jr., as an at -large member of the Board of Directors to fill the unexpired term of
Ms. Rita Gliniecki, who is now Roanoke County's representative. The term of appointment
will be through December 31, 2000. The Bylaws of the Board require that members at -
large be ratified by the five participating local governments.
STAFF RECOMMENDATION:
It is recommended that the above appointment be ratified by the Board of
Supervisors.
Respectfully submitted,
A/.
Mary H. Allen, CMC/AAE
Clerk to the Board
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved by,
Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Blue Ridge Community Services Board of Directors File
VOTE
No Yes Abs
Johnson _ x
Harrison _ x
McNamara_ x
Minnix _ x
Nickens _ x
December 3, 1999
The Honorable Bob L. Johnson, Chairman
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, VA 24018
Dear Mr. Johnson:
Rodney P. Furr chairman
William L. Lee Vice Chairman
Meredith B. Waid Treasurer
Susan F. Scheibe secretary
Executive Director
Fred P. Roessel, Jr., Ph.D.
At the December 2, 1999, Board of Directors meeting a resolution was passed to
recommend Mr. John M. Hudgins, Jr., 870 Stonegate Court, Salem, as an at -large member of the
Board of Directors to fill the.unexpired term of Ms. Rita Gliniecki. The term of appointment
would be through December 31, 2000.
The bylaws of the Board require that members at -large be recommended by the Board to
the five participating localities. All five local governments must ratify the appointment.
Your attention to this matter will be very much appreciated.
Sincere y,
Rodney. urr
Chairman
y •ll
C: Elmer C. Hodge
John M. Chambliss, Jr.
Mary H. Allen
John M. Hudgins, Jr.
Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TTY: (540) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 21sth DAY OF DECEMBER, 1999, ADOPTED THE FOLLOWING:
RESOLUTION 122199-10.b REQUESTING ACCEPTANCE OF SMOKE
RISE COURT, DELMAR LANE AND A PORTION OF CEDARMEADE
DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the street described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineerforthe Virginia Department of Transportation has
advised this Board that the street meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors McNamara Minnix Harrison, Nickens, Johnson
Nays: None
Absent: None
A,�,'opy Teste-
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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ROANOKE COUNTY BROOKFIELD, SECTION I & SECTION 2
DEPARTMENT OF Acceptance of Smoke Rise Court, Delmar Lane and
COMMUNITY DEVELOPMENT a portion of Cedarmeade Drive into the Virginia
Department of Transportation Secondary System.
10 0
PROPOSED ADDITION SHOWN IN GRAY
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DESCRIPTION:
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BROOKFIELD, SECTION 2
ROANOKE COUNTY BROOKFIELD, SECTION I & SECTION 2
DEPARTMENT OF Acceptance of Smoke Rise Court, Delmar Lane and
COMMUNITY DEVELOPMENT a portion of Cedarmeade Drive into the Virginia
Department of Transportation Secondary System.
10 0
PROPOSED ADDITION SHOWN IN GRAY
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DESCRIPTION:
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1. Smoke Rise Court - From the intersection of Delmar Lane to its cul-de-sac.
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2. Delmar Lane - From the intersection of Cedarmeade Drive to its cul-de-sac.
3. Cedarmeade Drive - From the intersection of Valley Stream Drive to the
intersection of Delmar Lane.
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LENGTH: (1) 0.04 Miles (2) 0.13 Miles (3) 0.10 Miles
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RIGHT OF WAY: (1) SO Feet (2) 50 Feet (3) 50 Feet
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PAVEMENT WIDTH: (1) 30 Feet (2) 30 Feet (3) 36 Feet
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ROANOKE COUNTY BROOKFIELD, SECTION I & SECTION 2
DEPARTMENT OF Acceptance of Smoke Rise Court, Delmar Lane and
COMMUNITY DEVELOPMENT a portion of Cedarmeade Drive into the Virginia
Department of Transportation Secondary System.
A -122199-10.c
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Donation of a "STORAGE TANK LOT" and related access easement as
shown on Plat of "Hidden Woods" of Fairway Forest Estates, Section 4,
recorded in Plat Book 17, Page 24, from FFE Development Corporation to
the Board of Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of the following parcel of land and related
access easement in "Hidden Woods" of Fairway Forest Estates, Section 4, Windsor Hills Magisterial
District, to the Board of Supervisors of Roanoke County:
a} Donation from FFE DEVELOPMENT CORPORATION, a Virginia corporation, of
the fee simple interest in a parcel of land, consisting of 11,000 square feet, shown and
designated as "STORAGE TANK LOT" upon that certain plat entitled "Hidden
Woods" of Fairway Forest Estates, Section 4, of record in the Clerk's Office of the
Circuit Court ofRoanoke County in Plat Book 17, Page 24; TOGETHER WITH the
right to use the New Variable Width Access and Waterline Easement for access to
and from the said STORAGE TANK LOT, as shown on the plat of "Hidden Woods,"
recorded as aforesaid.
FISCAL IMPACT:
No County funding is required.
STAFF RECON 4ENDATION:
Staff recommends acceptance of the donation.
Respectfully submitted,
- 6 V111M.- / 1
Vi kie L. Huffman
Assistant County Att rney
ACTION
Approved (x) Motion by: Bob L. Johnson to approve
Denied ( )
Received ( )
Referred ( )
To ( 1
cc: File
Vickie L. Huffman, Assistant County Attorney
Gary Robertson, Director, Utility
John Birckhead, Director, Real Estate Assessment
VOTE
No Yes Abs
Johnson _ x
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
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DISTANCE
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,STANCE RADIUS 10000• Io
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•0 S.F. EXIST. EXISTING / S 82325,5" X000,
T.M.A. TREE MAINTENANCE AGREEMENT
C.B. DEED BOOK
OED TO P.B. PLAT BOOK /
TRACT III PG. PAGE 81 .00'
R/W RIGHT-OF-WAY PROPERTY OF
'STANCE RADIUS S.F. SQUARE FEET
4.41' 52 S.S.E. SANITARY SEWER EASEMENT ME D.B.. .3.52 SEARS
.65' CH. 25.00' D.E. DRAINAGE EASEMENT PG. 37
•90' CH. 55.00' P.U.E. PUBLIC UTILITY EASEMENT TAX #66.00-1-8
.56' M.B.L. MINIMUM BUILDING LINE
.- ® SANITARY SF'Wro Cec�ucT
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-10A APPROVING THE REVISED BENEFLEX
PLAN DOCUMENT FOR ROANOKE COUNTY EFFECTIVE JULY 1,
1999
The undersigned Deputy Clerk to the Board of Supervisors of the COUNTY OF
ROANOKE (the Employer) hereby certifies that the following resolutions were duly adopted
by the Employer on December 21, 1999, and that such resolutions have not been modified
or rescinded as of the date hereof:
RESOLVED, that the form of amended Cafeteria Plan including a Dependent Care
Assistance Program and Health Care Reimbursement Plan effective 7/1/99, presented this
meeting is hereby approved and adopted and that the duly authorized agents of the
Employer are hereby authorized and directed to execute and deliver to the Third Party
Administrator of the Plan one or more counterparts of the Plan.
RESOLVED, that the Employer shall be instructed to take such actions that are
deemed necessary and proper in order to implement the Plan, and to set up adequate
accounting and administrative procedures to provide benefits under the Plan.
RESOLVED, that the duly authorized agents of the Employer shall act as soon as
possible to notify the employees of the Employer of the adoption of the Cafeteria Plan by
delivering to each employee a copy of the summary description of the Plan in the form of
the Summary Plan Description presented to this meeting, which form is hereby approved.
The undersigned further certifies that attached hereto as Exhibits A and B,
respectively, are true copies of BENEFLEX — COUNTY OF ROANOKE as amended and
restated and the Summary Plan Description approved and adopted in the foregoing
resolutions.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
/6 �(�� -
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
BE
BENEFLEX- COUNTY OF ROANOKE
SUMMARY PLAN DESCRIPTION
TABLE OF CONTENTS
I
ELIGIBILITY
I. When Can I Become a Participant in the Plan?.....................................................................1
2. What Are the Eligibility Requirements for Our Plan? .............................
3. When Is My Entry Date? ...........................
4. Are There Any Employees Who Are Not Eligible?.....................................................
5. What Must I Do to Enroll in the Plan? ......................
II
OPERATION
1. How Does This Plan Operate? ...................
III
CONTRIBUTIONS
1. How Much of My Pay May the Employer Redirect?............................................................3
2. How is My Compensation Measured Under Our Plan? ..................
3. What Happens to Contributions Made to the Plan? ............................
4. When Must I Decide Which Accounts I Want to Use? .......................
5. When Is the Election Period for Our Plan? ...............
6. May I Change My Elections During the Plan Year? ....
7. May I Make New Elections in Future Plan Years? .............................
IV
BENEFITS
I. What Benefits Are Available? ..............
V
BENEFIT PAYMENTS
1. When Will I Receive Payments From My Accounts? ................
2. What Happens If I Don't Spend All Plan Contributions?...................................................
3. What Happens If I Terminate Employment? ..................
4. Will My Social Security Benefits Be Affected? ................:
VI
HIGHLY COMPENSATED AND KEY EMPLOYEES
1. Do Limitations Apply to Highly Compensated Employees?.................................................9
VII
PLAN ACCOUNTING
1. Periodic Statements......................................................................... 9
.................................
VIII
GENERAL INFORMATION ABOUT OUR PLAN
I. General Plan Information............................................................10
...........................................
2. Employer Information ...............................................................10
.............................................
3. Plan Administrator Information...................................10
...........:..............................................
4. Service of Legal Process11
..............................................................................
5. Type of Administration ...................... 11
...................................................
IX
ADDITIONAL PLAN INFORMATION
1. Claims Process
X
SUMMARY
BENEFLEX- COUNTY OF ROANOKE
INTRODUCTION
We have amended the "flexible benefits plan" that we previously established for you and
other eligible employees. Under this program, you will be able to choose among certain benefits
that we make available.- The benefits that you may choose are outlined in this summary plan
description. We will also tell you about other important information concerning the amended -
Plan, such as the rules you must satisfy before you can join and the laws that protect your rights.
One of the most important features of our Plan is that the benefits being offered are
generally ones that you are already paying for, but normally with money that has first been
subject to income and Social Security taxes. Under our Plan, these same expenses will be paid
for with a portion of your pay before Federal income or Social Security taxes are withheld. This
means that you will pay less tax and have more money to spend and save.
Read this summary plan description carefully so that you understand the provisions of our
amended Plan and the benefits you will receive. You should direct any questions you have to the
Third Party Administrator or your Employer. There is a plan document on file which you may
review if you desire. In the event there is a conflict between this summary plan description and
the plan document, the Plan will control. Also, if there is a conflict between an insurance contract
and either the plan document or this summary plan description, the insurance contract will
control.
ELIGIBILITY
1 When Can I Become a Participant in the Plan?
Before you become a member or a "Participant" in the Plan, there are certain rules which
you must satisfy. First, you must meet the "eligibility requirements_" After thatrthe next step is
to actually join the Plan on the "entry date." that we have established for all employees. You will
also be required to complete certain application forms before you can enroll in the Health Care
Reimbursement Plan or Dependent Care Assistance Account.
What Are the Eligibility Requirements for Our Plan?
You will be eligible to join the Plan as of your date of employment with us. Of course, if
you were already a participant before this amendment, you will remain a participant.
When Is My Entry Date?
Once you have met the eligibility requirements, your entry date will be the first day of the
pay period coinciding with or following the date you met the eligibility requirements.
4. Are There Any Employees Who Are Not Eligible?
Yes, there are certain employees who are not eligible to join the Plan. They are:
-'- Employees who are part-time. A part-time employee is someone who works, or is
expected to work, less than 17.5 hours a week.
5. What Must I Do to Enroll in the Plan?
Before you can join the Plan, you must complete an application to participate in the Plan.
The application includes your personal choices for each of the benefits which are being offered
under the Plan. You must also authorize us to set some of your earnings aside in order to pay for
the benefits you have elected.
However, if you are already covered under any of the insured benefits, you will
automatically participate in this Plan to the extent of your premiums unless during the "election
period" you elect not to participate in this Plan. -
II
OPERATION
How Does This Plan Operate?
Before the start of each Plan Year, you will be able to elect to have some of your
upcoming pay contributed to the Plan. These amounts will be placed in special funds or accounts
which must be set up for you in order to pay for the benefits you have chosen. The portion of
your pay that is paid to the Plan is not subject to Federal income or Social Security taxes. In
other words, this allows you to use tax-free dollars to pay for certain kinds of benefits and
expenses which you normally pay for with out-of-pocket, taxable dollars. However, if you
receive a reimbursement for an expense under the Plan, you cannot claim a Federal income t
credit or deduction on your return. ax
2
III
CONTRIBUTIONS
How Much of My Pay May the Employer Redirect?
Each year, for the premium payment benefits provided under this Plan we will
automatically contribute on your behalf enough of your compensation to pay for the coverage
provided. In addition, you may elect to pay for the benefits that you elect under the Plan. These
amounts will be deducted from your pay over the course of the year. However, you may not have
us contribute more than $10,000 each Plan Year.
2. How is My Compensation Measured Under Our Plan?
Compensation under our Plan means the total cash amount that is paid to you each year.
What Happens to Contributions Made to the Plan?
Before each Plan Year begins, you will select the non-insured benefits you want and how
much of the contributions should go toward each benefit. It is very important that you make these
choices carefully based on what you expect to spend on each covered benefit or expense during
the Plan Year. Later, they will be used to pay for the expenses as they arise during the Plan Year.
4. When Must I Decide Which Accounts I Want to Use?
it You are required by Federal law to decide before the Plan Year begins, during the
election period." You must decide two things. First, which benefits you want and, second, how
much should go toward each benefit.
If you are already covered by any of the insured benefits offered by this Plan, you will
automatically become a Participant to the extent of the premiums for such insurance unless you
elect, -during the "election period," not to participate in the Plan.
5. When Is the "Election Period" for Our Plan?
Your election period will start on the date you first meet the "eligibility requirements"
and end 30 days after your "entry date." (You should review Section I on Eligibility to better
understand the terms "eligibility requirements and entry date.") Then, for each following Plan
Year, the election period is established by the Administrator and applied uniformly to all
Participants. It will normally be a period of time prior to the beginning of each Plan Year. The
Administrator will inform you each year about the election period. (See the Article entitled
"General Information About Our Plan for the definition of Plan Year.)
6. May I Change My Elections During the Plan Year?.
Generally, no: You cannot change the elections you have made after the beginning of the
Plan Year. However, there are certain limited situations when you can change your elections.
You are permitted to change if there is a change in your family status. Currently, Federal law
considers the following events to be examples of a change in family status:
-- You get married or divorced.
-- You have a child or adopt one.
-- Your spouse and/or child(ren) die(s).
--,Your spouse commences or terminates employment.
-- Your or your spouse's employment status changes from full-time to part-time or from
part-time to full-time.
-- You or your spouse take an unpaid leave of absence.
-- Your spouse has a significant change in health coverage directly attributable to your
Spouse's employment.
There may be other events which are considered to be a change in family status. Also,
any election change must be consistent with the reason that such change was permitted.
If you have a change in family status, you should contact your Employer, who will
provide you with the required forms for changing your benefit elections.
7. May I Make New Elections in Future Plan Years?
Yes, you may. For each new Plan Year, you may change the elections that you previously
made. You may also choose not to participate in the Plan for the upcoming Plan Year: If you do
not make new elections during the "election period" before anew Plan Year begins, we will
consider that to mean you have elected not to participate for the upcoming Plan Year.
IV
BENEFITS
1 • What Benefits Are Available?
Under our Plan, you can choose to receive your entire compensation in cash or use a
portion to pay for the following benefits or expenses during the year:
0
Health Care Reimbursement Plan:
The Health Care Reimbursement Plan enables you to pay for expenses which are not
covered by our medical plan and save taxes at the same time. The account allows you to be
reimbursed by the Employer for out-of-pocket medical, dental and vision expenses incurred by
you and your dependents. The expenses which qualify are those permitted by Section 213 of the
Internal Revenue Code. A list of covered expenses is available from the Third Parry
Administrator. You may not, however, be reimbursed for the cost of other health care coverage
maintained outside of the Plan, or for long-term care expenses.
The most that you can contribute to your Health Care Reimbursement Plan each Plan
Year is $5,000. In order to be reimbursed for a health care expense, you must submit to the Third
Party Administrator an itemized bili from the service provider. Amounts reimbursed from the
Plan may not be claimed as a deduction on your personal income tax return. Reimbursement
from the fund shall be paid at least once a month.
Dependent Care Assistance Account:
The Dependent Care Assistance Account enables you to pay for out-of-pocket,
work-related dependent day-care cost with pre-tax dollars. If you are married, you can use the
account if you and your spouse both work or, in some situations, if your spouse goes to school
full-time. Single employees can also use the account.
An eligible dependent is any member of your household for whom you can claim
expenses on Federal Income Tax Form 2441 "Credit for Child and Dependent Care Expenses."
Children must be under age 13. Other dependents must be physically or mentally unable to care
for themselves. Dependent Care arrangements which qualify include:
-- A Dependent (Day) Care Center, provided that if care is provided by the facility for
more than six individuals, the facility complies with applicable state and local laws.
-- An Educational Institution for pre-school children. For older children, only expenses
for non -school care are eligible. _
-- An "Individual" who provides care inside or outside your home. The "Individual" may
not be a child of yours under age 19 or anyone you claim as a dependent for Federal tax
purposes.
You should make sure that the dependent care expenses you are currently paying for
qualify under our Plan. The law places limits on the amount of money that can be paid to you in
a calendar year from your Dependent Care Assistance Account. Generally, your reimbursements
may not exceed the lesser of (a) $5,000 (if you are married filing a joint return or you are head
of a household) or $2,500 (if you are married filing separate returns); (b) your taxable
compensation; (c) your spouse's actual or deemed earned income (a spouse who is a full time
student or incapable of caring for himself/herself has a monthly earned income of $200 for one
5
dependent or $400 for two or more dependents). Also, in order to have the reimbursements made
to you from this account be excludable from your income, you must provide a statement from the
service provider including the name, address, and in most cases, the taxpayer identification
number of the service provider on your tax form for the year, as well as the amount of such
expense as proof that the expense has been incurred. In addition, Federal tax laws permit a tax
credit for certain dependent care expenses you may be paying for even if you are not a
Participant in this Plan. You may save more money if you take advantage of this tax credit rather
than using the Dependent Care Assistance Account under our Plan. Ask your tax adviser which is
better for you. _
Premium Expense Account:
A Premium Expense Account allows you to use tax-free dollars to pay for certain
premium expenses under various insurance programs that we offer you. These premium expenses
include:
-- Health care premiums under our self-funded medical plan.
-- Dental insurance premiums.
Under our Plan, we will establish sub -accounts for you for each different type of coverage
that is available. Also, certain limits on the amount of coverage may apply.
Your Employer may terminate or modify Plan benefits at any time, subject to the
provisions of any contracts providing benefits described above. Also, your coverage will end
when you leave employment, are no longer eligible under the terms of any coverage, or when
coverage terminates.
Any benefits to be provided by insurance will be provided only after (1) you have
provided your Employer the necessary information to apply for insurance, and (2) the insurance
is in effect for you.
V
BENEFIT PAYMENTS
1. When Will I Receive Payments From My Accounts?
During the course of the Plan Year, you may submit requests for reimbursement of
expenses you have incurred. Expenses are considered "incurred" when the service is performed,
not necessarily when it is paid for. Your Employer will provide you with acceptable forms for
submitting these requests for reimbursement. If the request qualifies as a benefit or expense that
the Plan has agreed to pay, you will receive a reimbursement payment soon thereafter.
Remember, these reimbursements which are made from the Plan are generally not subject to
federal income tax or withholding. Nor are they subject to Social Security taxes. The provisions
of the insurance contracts will control what benefits will be paid and when. You will only be
reimbursed from the Dependent Care Assistance Account to the extent that there are sufficient
funds in the Account to cover your request.
2. What Happens If I Don't Spend All Plan Contributions?
Any monies left -at the end of the Plan Year will be forfeited. Obviously, qualifying
expenses that you incur late in the Plan Year for which you seek reimbursement after the end of
such Plan Year will be paid first before any amount is forfeited. However, you must make your
requests for reimbursement no later than 90 days after the end of the Plan Year. Because it is
possible that you might forfeit amounts in the Plan if you do not fully use the contributions that
have been made, it is important that you decide how much to place in each account carefully and
conservatively. Remember, you must decide which benefits you want to contribute to and how
much to place in each account before the Plan Year begins. You want to be as certain as you can
that the amount you decide to place in each account will be used up entirely.
What Happens If I Terminate Employment?
If you leave our employ during the Plan Year, your right to benefits will be determined in
the following manner:
-- You will remain covered by insurance, but only for the period for which premiums
have been paid prior to your termination of employment.
-- You will still be able to request reimbursement for qualifying dependent care expenses
for the remainder of the Plan Year from the balance remaining in your -dependent care
account at the time of termination of employment. However, no further salary redirection
contributions will be made on your behalf after you terminate.
-- You may elect to continue your participation in the Health Care Reimbursement Plan
for the remainder of the Plan Year.
-- If you elect to- continue your participation in the Health Care Reimbursement Plan, you
must continue to make any required contributions to the Plan.
-- If you elect not to continue participation in the Health Care Reimbursement Plan,
participation will cease and no further salary redirection contributions will be contributed
on your behalf.
-- If your participation in the Health Care Reimbursement Plan ceases, you will be able to
submit claims for health care expenses incurred prior to your date of termination.
Under Federal law, you, your spouse, and your dependents may be entitled to
continuation of health care coverage. Your Employer will inform you of these rights if you
7
terminate employment. Generally, if we (and any related companies) employed twenty (20) or
more employees "on a typical business day" in the preceding calendar year, health plan
continuation must be made available for a period not to exceed eighteen (18) months if a loss of
benefits occurs because of your termination of employment or reduction of hours, or for a period
not to exceed three (3) years for any of the other reasons given in (b) and (c) below. Under
certain circumstances, persons who are disabled at the time of termination of employment or
reduction in hours or within the first 60 days of COBRA coverage may be eligible for
continuation of coverage for a total of 29 months (rather than 18). You should check with your
Employer for more details regarding this extended coverage. However, in certain circumstances,
this continuation coverage may be terminated for reasons such as failure to pay continuation
coverage cost, coverage under another employer's plan (whether as an employee or otherwise,
provided the other employer's health plan does not contain any exclusion or limitation with
respect to any pre-existing condition of the beneficiary unless the pre-existing condition limit
does not apply to, or is satisfied by, the qualified beneficiary by reason of the group health plan
portability, access and renewability requirements of the Health Insurance Portability and
Accountability Act, ERISA or the Public Health Services Act), termination of our health plan, or
you (or the person entitled to continued coverage) become entitled to Medicare benefits.
However, if you become entitled to Medicare benefits, your dependents may still qualify for
continuation coverage. The cost of continuation coverage must be paid by the individual
choosing such coverage; however, the cost may not exceed 102% of the cost of the same
coverage for a "similarly situated" employee or family member. When the continuation coverage
for a disabled person is extended from 18 months to 29 months, the disabled person may be
charged 150% (rather than 102%) of the cost of the coverage after expiration of the initial
18 -month period.
(a) If you would otherwise lose your health plan coverage under this Plan
because of a termination of employment or reduction in hours, you may continue the
health plan coverage provided under this Plan. However, this will not be a tax-deductible
expense to you, absent unusual circumstances.
(b) Your spouse may choose continuation coverage for himself or herself if he
or she loses group health coverage for any of the following reasons: (1) your death; (2)
your divorce or legal separation; or (3) you become entitled to Medicare.
(c) Your dependent children, including a child born to or placed for adoption
with the Participant during the period of COBRA coverage, may choose continuation
coverage for themselves if they lose group health coverage for any of the following
reasons: (1) death of a parent; (2) your divorce or legal separation; (3) you become
entitled to Medicare; or (4) your dependent ceases to be a dependent child under the Plan.
It is your responsibility to notify your Employer of a divorce, legal separation or other
change in marital status, change in a spouse's address, or a child losing dependent status under
the plan, within sixty (60) days of the event. It is our responsibility to notify the 'Plan Third Party
Administrator of your death, termination of employment or reduction in hours, or Medicare
eligibility.
4. Will My Social Security Benefits Be Affected?
Your Social Security benefits may be slightly reduced because when you receive tax-free
benefits under our PIan, it reduces the amount of contributions that you make to the Federal
Social Security system as well as our contribution to Social Security on your behalf.
VI
HIGHLY COMPENSATED AND KEY EMPLOYEES
I. Do Limitations Apply to Highly Compensated Employees?
Under the Internal Revenue Code, "highly compensated employees" and "key employees"
generally are Participants who are officers, shareholders or highly paid. You will be notified by
your Employer each Plan Year whether you are a "highly compensated employee" or a "key
employee."
If you are within these categories, the amount of contributions and benefits for you may
be limited so that the Plan as a whole does not unfairly favor those who are highly paid, their
spouses or their dependents. Federal tax laws state that a plan will be considered to unfairly favor
the key employees if they as a group receive more than 25% of all of the nontaxable benefits
provided for under our Plan.
Plan experience will dictate whether contribution limitations on "highly compensated
employees" or "key employees" will apply. You will be notified of these limitations if you are
affected..
VII
PLAN ACCOUNTING
Periodic Statements
The Third Pnrty Administrator will provide you with a statement of your account
periodically during the Plan Year that shows your account balance. It is important to read these
statements carefully so you understand the balance remaining to pay for a benefit. Remember,
you want to spend all the money you have designated for aparticular benefit by the end of the
Plan Year.
_ yVIII
GENERAL INFORMATION ABOUT OUR PLAN
Plan. This Section contains certain general information which you may need to know about the
General Plan Information
BENEFLEX- COUNTY OF ROANOKE is the name of the Plan. z
Your Employer has assigned Plan Number 501 to your Plan.
The provisions of your amended Plan become effective on 7/1/99. Your Plan was
originally effective on 7/1/89.
Your Plan's records are maintained on a twelve-month period of time. This is known as
the Plan Year. The Plan Year begins on 7/1 and ends on 6/30.
2. Employer Information
Your Employer's name, address, and identification number are:
COUNTY OF ROANOKE
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018
54-6001572
3• Plan Administrator Information
The name, address and business telephone number of your Plan's Third Party
Administrator are:
TIRGON ADMINISTRATORS, INC.
7130 GLENFOREST DRIVE
RICHMOND, VIRGINIA 23226
(800) 551-1961
The Third Party Administrator keeps the records for the Plan and is responsible for the
administration of the Plan. The Third Party Administrator will also answer any questions you
may have about our Plan. You may contact your Employer or the Third Party Administrator for
any further information about the Plan.
10
Ll
4. Service of Legal Process
The name and address of the Plan's agent for service of legal process are:
COUNTY OF ROANOKE
5204 BERNARD DRIVE
ROANOKE , VIRGINIA 24018
5. Type of Administration
The type of Administration is Third Party Administration.
Ix
ADDITIONAL PLAN INFORMATION
1. Claims Process
You should submit reimbursement claims during the Plan Year, but in noevent later than
90 days after the end of a Plan Year. Any claims submitted after that time will not be considered.
Claims for benefits that are insured or self-funded will be reviewed in accordance with
procedures contained in the policies. All other general claims or requests should be directed to
the Third Party Administrator of our Plan. If a non-insured claim under the Plan is denied is
whole or in part, you or your beneficiary will receive written notification. The notification will
include the reasons for the denial, with reference to the specific provisions of the Plan on which
the denial was based, a description of any additional information needed to process the claim and
an explanation of the claims review procedure. If we fail to respond within 90 days, your claim is
treated as denied. Within 60 days after denial, you or your beneficiary may submit a written
request for reconsideration of the application to the Third Party Administrator.
Any such request should be accompanied by documents or records in support of your
appeal. You or your beneficiary may review pertinent documents and submit issues and
comments in writing. The Third Party Administrator will review the claim and provide, within
60 days, a written response to the appeal. (This period may be extended an additional 60 days .
under certain circumstances.) In this response, the Third Party Administrator will explain the
reason for the decision, with specific reference to the provisions of the Plan on which the
decision is based. The Third Party Administrator has the exclusive right to interpret the
appropriate plan provisions. Decisions of the Third Party Administrator are conclusive and
binding.
11
X
SUMMARY
The money you earn is important to you and your family. You need it to pay your bills,
enjoy recreational activities and save for the future. Our flexible benefits plan will help you keep
more of the money you earn by lowering the amount of taxes you pay. The Plan is the result of
our continuing efforts to. find ways to help you get the most for your earnings.
If you have any questions, please contact your Employer or the Third Party
Administrator.
12
A -122199-10.e
ACTION NO.
ITEM NO. S 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Donation of a 30' public access trail and greenway easement across a 5.86 -
acre parcel of land (Tax Map No. 77.05-5-16) by David G. Sult and Melanie
R. Sult to the Board of Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS: Ah?x�_10�
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors for public access trail and greenway purposes on property located near Garst
Mill Park in the Windsor Hills Magisterial District of the County of Roanoke:
a) Donation of a perpetual thirty-foot (30') public access trail and greenway easement
generally running parallel with Halevan Road along the southerly boundary and
parallel with Garst Mill Road along the easterly boundary of a 5.86 acre parcel of land
being the remaining acreage shown on the Map of Southwoods, Plat Book 6, page
1, subject to the minor encroachment of the existing "barn" structure on the property,
from David G. Sult and Melanie R. Sult (Deed Book 1626, page 1088; Tax Map No.
77.05-5-16), as shown on a plat dated December 14, 1999, prepared by Balzer &
Associates, a copy of which is attached hereto as Exhibit A.
The location and dimensions of the easements have been reviewed and approved by County
Community Development staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of the easement.
Respectfully submitted,
Vickie . Huffm
Assistant County Attorney
ACTION
Approved (x) Motion by: Bob L. Johnson to approve
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
Vickie L. Huffman, Assistant County Attorney
John Birckhead, Director, Real Estate Assessment
Pete Haislip, Director, Parks & Recreation
VOTE
No Yes Abs
Johnson _ x _
Harrison — x _
McNamara_ x
Minnix _ x
Nickens _ x _
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A -122199-10.f
ACTION #
ITEM NUMBER
MEETING DATE: December 21, 1999
AGENDA ITEM: Adjustment of Appropriation of School Phase I Budget Surplus
COUNTY ADMINISTRATOR'S COMMENTS: ,Q _�
JK'V(��
SUMMARY OF INFORMATION: At the November 9, 1999 meeting, the Board of Supervisors
appropriated $475,000 of the projected excess funds from three projects in the School Board Phase 1
Capital Plan. At that time, the schools estimated remaining funds of $71,962 for Clearbrook Elementary,
$71,733 for Burlington Elementary, and $407,618 for Bonsack Elementary. As a result of more complete
information, the following funds are actually available and have been reserved in the Phase 1 School
Capital budget:
$71,962 Unappropriated balance — Clearbrook Elementary
71,733 Unappropriated balance — Burlington Elementary
308.000 Unappropriated balance — Bonsack Elementary
$451,695 Total available for other Blue Ribbon projects
The appropriation for the school year-end balance should be modified to reflect the actual amount of
funds available ($451,695) moving to the Phase I unappropriated balalnce, rather than the projected
amount of $475,000.
STAFF RECOMMENDATION: Staff recommends approving the above modification to the
November 9, 1999 appropriation of Phase I budget surpluses
Diane D. Hyatt
Director of Finance
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
c.�
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x
McNamara_ x _
Minnix _ x _
Nickens x
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 21sth DAY OF DECEMBER, 1999, ADOPTED THE FOLLOWING:
RESOLUTION 122199-10.g REQUESTING ACCEPTANCE OF CARELTON
DRIVES, RIPLEY STREET AND A PORTION OF INNSBROOKE DRIVE
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the street described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board that the street meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors McNamara Minnix Harrison Nickens Johnson
Nays: None
Absent: None
A Copy Test
Brenda J. H Iton, CMC
cc: File Deputy Clerk to the Board of Supervisors
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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CARELTON DRIVE —
from Red Lane
Extension to its intersection
with Innsbrooke Drive.
Length
0.241 miles
R/W Width.
.50'
Road Width.
.38'
Service.
Connector
INNSBROOKE DRIVE —
from intersection
with Careiton Drive to its intersection
with Ripley Street.
Length_
Length --.0.074
.0.074 miles
R/W Width.
.50'
Road Width.
38'
Service
Connector
l
RIPLEY STREET —
from intersection
with Innsbrooke Drive to its inter—
section with Mountain Heights Drive.
Length_
0.089 miles
R/W Width.
.50'
Road Width.
38'
Service.
Connector
Road Acceptance
for
HANGING ROCK ESTATES
prepared by
Roanoke County. Dept. of Community Develoamen
A -122199-10.h
ACTION NO.
ITEM NUMBER:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Request acceptance of Department of Motor Vehicles (DMV)
mini -grant for child safety seats.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke County Police Department is in need of an array of child safety seats to conduct
child safety seat inspections. The Division of Motor Vehicles has agreed to provide the
Department with funding to purchase the child safety seats.
SUMMARY OF INFORMATION:
The Traffic Unit of the Police Department is actively providing inspections for occupant
protection. Part of the inspections includes a review of the type and installation of child safety
seats. There are approximately 14 different styles available on the market and this funding would
go to obtain the various models for demonstration and inspection purposes.
FISCAL IMPACT:
The DMV has indicated $1500.00 is available in grant funds and no matching funds are required.
The grant period begins October 1, 1999 and runs through September 30, 2000.
STAFF RECOMMENDATION:
The staff recommends acceptance of the mini -grant from DMV in the amount of $1500.00.
SUBMITTED BY: APPRO ED:
of of Polic
County Administrator
t
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Ray Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
A -122199-10.i
ACTION NO.
ITEM NUMBER: �-- .,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Request acceptance of a Division of Motor Vehicles
(DMV) mini -grant for upgrading the radar unit in the speed
monitoring trailer.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke County Police Department applied for a mini -grant to purchase a radar unit to
enhance the effectiveness of its speed monitoring trailer. The current radar unit used to collect
data is in need of repair and its ranging ability is declining. There are no matching funds
required for this mini -grant. The total grant awarded was $1,250.00.
SUMMARY OF INFORMATION:
The speed monitoring trailer was built to support County operations by providing the
Department with a tool for assessing traffic complaints in specific areas. When construction
began on the trailer in 1998, existing radar units were incorporated into the structure. Since that
time, through use and age, the performance of this radar unit has decreased significantly. The
costs associated with repairing the antenna are nearly equal to purchasing a new replacement.
FISCAL IMPACT:
The grant period is from November 01, 1999 through October 31, 2000. $1,250.00 was awarded
requiring no matching funds.
STAFF RECOMMENDATIONS:
The staff recommends acceptance of the mini -grant from DMV.
SUBMITTEDAPPROVED: BY:
of of Police
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Ray Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
A-122199-10 . j
ACTION NO.
ITEM NUMBER: E. C
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: Request acceptance of Division of Motor Vehicles (DMV) mini -
grant for Passive Alco -Sensors.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Police Department was advised of Passive Alco -Sensor Units suitable for use in sobriety
checkpoints. These Passive Units are built into a regular flashlight, and are capable of measuring
a person's blood alcohol content by sampling the area surrounding the driver. These units would
provide the Department with another tool to enhance highway safety.
SUMMARY OF INFORMATION:
The Division of Motor Vehicles has agreed to provide the Department $1,230.00 for the
purchase of two Passive Alco -Sensor Lights. The grant period is from January 1, 2000 through
December 31, 2000.
FISCAL IMPACT:
This mini -grant of $1,230.00 will cover the costs associated with the purchase of two Passive
Light Alco -Sensors. No matching funds are required.
STAFF RECOMMENDTION:
The staff recommends acceptance of the mini -grant from DMV.
SUBMITTED BY: APPRO D:
- &" &��
of of Poli e
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Ray Lavinder, Chief of Police
Diane D. Hyatt, Director, Finance
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
A -122199-10A
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 21, 1999
AGENDA ITEM: DONATION OF STORM DRAINAGE EASEMENTS ON PROPERTY
OWNED BY JEAN B. PATTERSON (TAX MAP NO. 61.19-10-24)
AND LAVERNE JACK DEMPSEY AND HELEN R. DEMPSEY (TAX
MAP NO. 61.19-10-21) IN THE VINTON MAGISTERIAL DISTRICT
TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY.
These consent agenda items involve acceptance of the following easements
conveyed to the Board of Supervisors for storm drainage purposes in connection
with Drainage Project P-240, Missimer Court, Crofton Subdivision, Vinton
Magisterial District of the County of Roanoke:
a) Donation of storm drainage easement, of variable width, from Jean B.
Patterson, property owner, (Tax Map No. 61.19-10-24) as shown on the map
attached hereto (Exhibit "A").
b) Donation of storm drainage easement, of variable width, from Laverne Jack
Dempsey and Helen R. Dempsey, property owners, (Tax Map 61.19-10-23)
as shown on the map attached hereto (Exhibit "A").
The County's engineering staff has reviewed and approved the location and
dimensions of these easements.
Staff recommends acceptance of these easements.
1
SUBMITTED BY:
rAAA
!
r
Arnoij Covey, Director
Department of Community Deve pment
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
APPROVED BY:
C�ra
Elmer C. Hodge
County Administrator
Motion by: Bob L. Johnson to approve
cc: File
Arnold Covey, Director, Community Development
P"
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
MERIDIAN OF SECTION No. 2
'
CROFTON'
P.B. 7, PG. 18
TAX #71.07-1-33
PROPERTY OF
JOSEPH BIBB
& JOSEPHINE BIBB
D.B. 1193, PG. 1774
..1 _•:.,: Vii=
EXIST. �:,,,;•;;
IRON PIN>'
Sia
r'-
1Os
EXIST. 10' \�
PUBLICUTILITY
EASEMENT (P.B. 7, PG. 1
LOT 27
TAX #61.19-10-24
PROPERTY OF
JEAN B. PATTERSON
D.B. 1246, PG. 485
EXIST. 25' MINIMUM
BUILDING LINE
(P.B. 7, PG. 18)
NEW 15'
DRAINAGE EASEMENT
COR. BEARING DIST.
1-2 N 38'30'10' W 36.85 -
NO 7ES-
EXIST. 16' PUBLIC UTILITY EASEMENT (P.B. 7, PG. 18)
LOT'24
/
TAX
PRO21
PERTYIOF
/ MICHAEL W. HOLDREN
D.B. 1559, PG. 1746
G
EXIST. 16' PUBLIC UTILITY EASEMENT (P.B. 7, PG. 18)
l N 07'41'38' E 107.48' —
�'�"*' io
rs;r•i
NEW 15' I
DRAINAGE EASEMENT II
r" EXIST. 10' SEWER
gR�CK I EASEMENT
EXIST• p�EIy1NG I (P.B. 7, PG. 18)
\ & FRppAE
SLOT 26 I LOT 25
TAX #61.19-10-23 I TAX #61.19-10-22
\ PROPERTY OF PROPERTY OF
J�VERNE JACK DEMPSEY BETTY L AYERS
es \�/ & HELEN R. DEMPSEY D.B. 1396, PG. 212
/t D.B. 1252, PG. 1004
MISSIMER CIRCLE TO MISS ER
50' R/W LANE
LEaEw
�E—
FENCE
D.B.
DEED BOGY
P.B.
PLAT BOGY
R/W
Rl aYT CF WAY
1. 7HIS PLAT IS BASED AM A CURRENT f7ELD SVRI'EY.
2. 7HIS PLAT WAS PREPARED IH7H 7HE BENEFIT OF A LIM17ED 777ZE REPORT PREPARED BY MAR71N, NORXINS dr
LEMON, P.G, DATED 8 ✓ANUARY 1987 THROUGH 5 OC70BER 1999.
J 7HE ABODE REfFR£NCED LIM17ED 7771E RORC RT FOUND NO EASEMEN7.$ R/GH7S OF WAY CR RESERVA77ONS
NZHIN 7H£ SCaRE OF SAID UM17ED 7771E REPORT, HOWEVER 7HERE MAY EXIST ADD177OVAL ENCUMBRANCES
mylay AFFECT THE NEW EASEMENT CREA7ED HEREON.
4. TOTAL AREA OF NEW 15' DRAINAGE EASEMENT = 55J SF.
5. 7HIS WAS PREPARED FOR 7HE SOLE PURPOSE OF CREATING THE NEW f5' DRAINAGE EASEMENT AS SHOWN HEREO1/
AND DOES NOT C0NS777U7E AN ACTUAL BOUNDARY SZIRWY.
5.. 7HE NEW 15' DRAINAGE EASEMENT SHOWV HEREON DLL7NES 7HE P051770N OF AND ENLARGES THE ENS77NG 10'
UNDEFINED DRAINAGE EASEMENT AS RECORDED IN P.B. 7 PG. 1B.
PLAT SHOWING
NEW 15' DRAINAGE EASEMENT
BEING GRANTED TO
THE COUNTY OF ROANOKE
BY
LAVERNE JACK DEMPSEYCH
AND HELEN R. DEMPSEY ACROSS LOT 26, BLOCK 6SECTION No. 2 "CROFTON" (P.B. 7, PG. 18)VINTON MAGISTERIAL DISTRICT
A"ROANOKE COUNTY, VIRGINIA di
SCALE 1" = 30' DATE: 26 OCTOBER 1999
LUMSDEN ASSOCIATES, P.C.
ENGINEERS -SURVEYORS -PLANNERS
ROANOKE, VIRGINIA
MkAU VQQ- ?r,
TAX #71.01-1-33 Lamm
PROPERTY OF
JOSEPH BIBB 4, FENCE
& JOSEPHINE BIBB lkD.B. DEED BOOK
D.B. 1193, PG. 1774 P.B. PLAT BOOK
iQ R/W R/GHT 6F WAY
M
ow
(•� "�' �Q
oOQo o NEW 15'
m x Q a %3 F��sn N 3i3 , a DRAINAGE EASEMENT
ii �-:,,to \ He 76, `�00•\ COR. BEARING DIST.
wko r U-)�v LOT 27 °U 1-2 S 81'03'16' W 29.06'
X a W m or ' TAX #61.19-10- 4Un 11p2 2-3 N 70'49'32' W 56.28'
~ m d `i PROPERTY OF <iT 4' 3-4 N 38'05'58" W 52.92'
N JEAN B. PATTERSON \ YFys
EXIST. ' D.B. 1246, PG. 485 \ FyFyT
IRON PIN
NEW 15' \ �°e
' EXIST.
DRAINAGE EASEMENT 3 \ p� IRON PIN
16)
o.
/ `"'- �^a-::: f' :;•;-"::•i ,• • any;,,,',• �o
0.2' CLEAR
EXISTING BRICK\
& FRAME DWELLING / �ip� LOT 26 \
Ary/ TAX #61.19-10-23
LOT 28 $' / / PROPERTY OF
TAX #61.19-10-25 \ h LAVERNE J. DEMPSEY ET UX
PROPERTY OF = D.B. 1252, PG. 1004
DANA L. UNDERWOOD ET ALS
D.B. 1521, PG. 1787 f / / EXIST. 10' PUBLIC UTILITY
/ EASMENT (P.B. 7, PG. 18)
EXIST. 10' PUBLIC UTILITY
EASMENT (P.B. 7. PG. 18) —EXIST. 25'
/ BUILDING
G LINE
MISSIMER _ (P.B. 7. PG. 18)
CIRCLE �; 1
50' R/W m 0 l
NOTES` s
m
L THIS PLAT IS BASED LW A CURRENT f7E1D SURVEY.
2 7H/5 PLAT WAS PREPARED 1H7H THE 8EAE7:1T OF A LIMITED 77ME REPORT PREPARED BY MAR7JN, HOPKINS &
LEMOV PC, . DAZED 14 NOVEMBER 1997 7HROVGH 5 OCT78ER 1999.
.1 7HE ABOVE REfERENCED LIMITED ATLE REPOIRT fvomo NO EAS£M£Na RIGHTS OF WAY OR RESERVA71A4/S
IH7HIN 7HE SCOPE OF SAID 1IM17ED 7771E RLPWr HOH£VER 7HE7?E MAY £Xl'ST ADD/AGWAI ENCUMBRANCFS•
IIHai AFFECT 7HE NEW EASEMENT cREA7ED HEREAN.
4. 70TAL AREA OF NEW 15' DRAINAGE EA-q-mmT - Z 075 S:F.
5 7HIS WAS PREPARED FOR 7HE SOLE PURPOSE OF CRE5477NG 7HE NEW 15' DRA/NAGE EASEME]VT AS _W011V
HEREON AND DOES NOT CAN5777U7E AN ACTUAL BOUNDARY SURVEY.
8 7HE NEW 15' DRAINAGE EASEiI/£NT SHOKN HEREON DEFINES 7HE P09)70N OF AND ENLARGES THE EWSANG 10'
UND£fTNED DRAINAGE EASEMENT AS RECORDED /N P.B. 7, PG 161
PLAT SHOWING
NEW 15' DRAINAGE EASEMENT
BEING GRANTED TO yTjHOP
THE COUNTY OF ROANOKE
BY PH LIP ALAN
MA TIN
JEAN B. PATTERSON . U /D/t�o�4�i a
No. 1922
ACROSS LOT 27, BLOCK 6
SECTION No. 2 "CROFTON' (P.B. 7, PG. 18) tq� SUR�4
• VINTON MAGISTERIAL DISTRICT
rt a ROANOKE COUNTY, VIRGINIA
/\t SCALE 1" - 30' DATE: 28 OCTOBER 1999
LUMSDEN ASSOCIATES, P.C.
ENGINEERS -SURVEYORS -PLANNERS
ROANOKE, VIRGINIA
J `�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-10.1 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF EUDORA J. ALTICE, FINANCE DEPARTMENT
WHEREAS, Eudora J. Altice was first employed by Roanoke County as an Account
Clerk II in the Finance Department; and also served as Account Clerk III; and
WHEREAS, Ms. Altice retired on July 1, 1999, as a Payroll Supervisor, after over
thirty-five years of services; and during that time helped the payroll system grow from a
manual system to a live real time system; and
WHEREAS, Ms. Altice maintained a positive and cooperative attitude during these
years while moving with the payroll operation to various locations throughout the County,
and provided leadership to employees by her example, and joy to her fellow employees
with her homemade cakes and candy; and
WHEREAS, Ms. Altice was an outstanding and extremely dependable employee
who came to work in all kinds of inclement weather to insure that all County employees
received their paycheck on time and never missed a payroll date.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to EUDORA J. ALTICE for over thirty-five years of capable, loyal and dedicated
11
A
service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&",0— 0, 4,
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation file
Joseph Sgroi, Director, Human Resources
Diane D. Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-10.m EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF THOMAS R. BROWN, II, POLICE DEPARTMENT
WHEREAS, Thomas R. Brown, II was first employed by Roanoke County as a
Police Officer -Deputy Sheriff on November 16, 1975; and
WHEREAS, Officer Brown also served as Police Officer in the Uniform Division and
retired on July 1, 1999, after over twenty-three years of services; and
WHEREAS, Officer Brown served as an excellent role model for new officers and
was well liked and respected by his peers; and
WHEREAS, Officer Brown could successfully blend "street smart" and "book smart"
to apprehend the "bad guy", and his experience and assistance will truly be missed by the
department; and
WHEREAS, Officer Brown, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to THOMAS R. BROWN, II for over twenty-three years of capable, loyal and
dedicated service to Roanoke County.
1
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Ho n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation file
Joseph Sgroi, Director, Human Resources
Ray Lavinder, Chief of Police
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-10.n EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF DEBBIE L. HOGAN, POLICE DEPARTMENT
WHEREAS, Debbie L. Hogan was first employed by Roanoke County on
September 16, 1978, as a Youth Officer; and also served as a Deputy Sheriff -Youth Officer;
Deputy Sheriff -Sergeant for Youth & Family Services Bureau; and Detective; and
WHEREAS, Officer Hogan retired from Roanoke County as a Police Officer -
Criminal Investigator on November 1, 1999, after over twenty-one years of services; and
WHEREAS, Officer Hogan was always willing to put in the extra hours needed to
get the job done, and was not content until all the "wheels of justice" had finished turning
to complete her case; and
WHEREAS, Officer Hogan, through her employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to DEBBIE L. HOGAN for over twenty-one years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
1
restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&'kz' Q. �6�
Brenda J. Holt &, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation file
Joseph Sgroi, Director, Human Resources
Ray Lavinder, Chief of Police
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999,
RESOLUTION 122199-10.o EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF KENNETH L. HOGAN, PARKS & RECREATION
WHEREAS, Kenneth L. Hogan was first employed by Roanoke County on June 1,
1969, as an Animal Control Officer and also served as an Animal Control Supervisor; and
WHEREAS, Mr. Hogan retired from Roanoke County as a Parks Maintenance
Foreman in the Parks & Recreation Department on November 1, 1999, after over thirty
years of services; and
WHEREAS, Mr. Hogan offered his unique skills and experience to maintain and
upgrade County parks; and supported the County street sign shop through his exceptional
custom sign fabrication ability; and
WHEREAS, Mr. Hogan supported and was committed to the success of all County
special events, programs, construction projects, and emergency situations whether day or
night; and
WHEREAS, Mr. Hogan, through his employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to KENNETH L. HOGAN for over thirty years of capable, loyal and dedicated
service to Roanoke County.
1
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
&" , (). Z�"�
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation file
Joseph Sgroi, Director, Human Resources
Pete Haislip, Director, Parks & Recreation
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-10.p EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF THOMAS L. MARSHALL, FIRE & RESCUE
DEPARTMENT
WHEREAS, Thomas L. Marshall was first employed by Roanoke County as a
Firefighter on December 18, 1972; and
WHEREAS, Mr. Marshall retired on June 1, 1999, after over twenty-six years of
services; and
WHEREAS, Mr. Marshall was an excellent employee who used very little sick time
and always successfully completed any project assigned him; and
WHEREAS, Mr. Marshall served as a volunteer with the Vinton Fire Department and
Vinton Rescue Department during the late 1960's and 1970's and currently serves as
Assistant Chief for the Hardy Volunteer Fire Department; and
WHEREAS, Mr. Marshall, through his employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to THOMAS L. MARSHALL for over twenty-six years of capable, loyal and
dedicated service to Roanoke County.
1
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
/'qu ��& 0 � �
Brenda J. Hol n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation file
Joseph Sgroi, Director, Human Resources
Richard Burch, Chief of Fire & Rescue
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-10.g EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF WOODROW B. "BUDDY" SWISHER, POLICE
DEPARTMENT
WHEREAS, Woodrow B. "Buddy" Swisher was first employed by Roanoke County
as a Deputy Sheriff on November 1, 1970; and
WHEREAS, Sgt. Swisher also served as Deputy Sheriff/Sergeant; Personnel
Training Sergeant; Deputy Sheriff -Services Sergeant; and Police Officer - Sergeant, and
retired on November 1, 1999, after over twenty-eight years of services; and
WHEREAS, Sgt. Swisher was well respected by his co-workers and supervisors,
and his positive attitude and willingness to assist other officers was an inspiration to all; and
WHEREAS, Sgt. Swisher was always more than willing to coordinate special events
such as recognition cookouts and other social events related to departmental activities; and
WHEREAS, Sgt. Swisher, through his employmentwith Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to WOODROW B. "BUDDY" SWISHER for over twenty-eight years of capable,
loyal and dedicated service to Roanoke County.
1
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
6-d6"L Q J-�Qj��
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation file
Joseph Sgroi, Director, Human Resources
Ray Lavinder, Chief of Police
2
T
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-10.r SUPPORTING THE SUBMISSION OF AN ISTEA
TRANSPORTATION ENHANCEMENT PROGRAM APPLICATION FOR THE
CARRIAGE HOUSE IN LONGWOOD PARK
WHEREAS, in accordance with the Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request by resolution be received
from the local government in order that the Virginia Department of Transportation program
an enhancement project; and.
WHEREAS, the Salem/Roanoke County Chamber of Commerce was established
in 1934 and its mission is to create, develop, promote and support quality opportunities in
the Salem and Roanoke County communities; and
WHEREAS, the Salem/Roanoke County Chamber of Commerce has entered into
an agreement to establish its office in the historic Carriage House in Longwood Park to
provide services to its members and the community.
NOW, THEREFORE, BE IT RESOLVED that the County of Roanoke supports the
Chamber in its efforts to create a facility which will allow it to continue to provide services
to the community; and.
BE IT FURTHER RESOLVED that the County of Roanoke requests the
Commonwealth Transportation Board to establish the following project: The Carriage
House in Longwood Park.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
1
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. HoltcK,CMC
Deputy Clerk to the Board of Supervisors
cc: File
Richard L. Jones, Jr., President, Salem/Roanoke County Chamber of Commerce
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-11 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Harrison to adopt the Certification Resolution; and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Closed Session File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
RESOLUTION 122199-12 DEDICATING EIGHT ACRES OF REAL ESTATE
LOCATED IN THE MOUNTAIN VIEW FARM TECHNOLOGICAL PARK TO
BE USED FOR PUBLIC PARK AND RECREATIONAL USES AND TO
BECOME PART OF THE PARK SYSTEM
WHEREAS, the County of Roanoke owns eight (8) acres of real estate northwest
of State Route 601 (Hollins Road) in the Hollins Magisterial District, being a portion of a
forty (40) acre tract of real estate acquired by the County and developed as the Mountain
View Farm Technological Park; and,
WHEREAS, by Resolution No. 83-47 adopted on March 22, 1983 the Board of
Supervisors declared that this real estate is reserved for public use, limited to only
recreational activities, and that this reserved real estate shall not become a part of the
County's system of parks without further specific action by the Board of Supervisors; and,
WHEREAS, on January 12, 1988 the Board amended the protective covenants for
the Mountain View Technological Park to address the use of and access to this public park,
reserving said eight (8) acres for "other public park and recreational uses", and limiting the
public park and recreational activities to "football, soccer, baseball, either adult or youth,
and similar endeavors"; and,
WHEREAS, the County is now prepared to develop this real estate for public park
and recreational uses consistent with its master plan, the protective covenants and the
commitments made to its citizens.
NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1
1. That the eight (8) acres of real estate owned by Roanoke County and located
in the Mountain View Technological Park is hereby dedicated to be used for public park and
recreational uses, and to become part of the County's system of parks. The use of this real
estate is limited to public park and recreational activities, football, soccer, baseball, either
adult or youth, and similar endeavors.
2. That this resolution shall be effective from and after the date of its adoption.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Hol n, C C
Deputy Clerk to the Board of Supervisors
cc: File
Pete Haislip, Director, Parks & Recreation
Diane D. Hyatt, Director, Finance
John Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, DECEMBER 21, 1999
ORDINANCE 122199-13 TO AMEND CONDITIONS ON A PLANNED
RESIDENTIAL DEVELOPMENT ORIGINALLY CONSISTING OF 302
ACRES LOCATED ON COTTON HILL ROAD, NORTH AND SOUTH OF
THE BLUE RIDGE PARKWAY IN THE CAVE SPRING MAGISTERIAL
DISTRICT UPON THE APPLICATION OF BOONE, BOONE & LOEB, INC.
WHEREAS, by Ordinance 032696-9 the zoning classification of a 302 -acre tract of
real estate located on Cotton Hill Road, north and south of the Blue Ridge Parkway was
changed to PRD, Planned Residential Development District; and
WHEREAS, the owner voluntarily proffered in writing, and the Board accepted,
conditions which were made a part of the rezoning ordinance and were set out in detail in
"A Rezoning Application: Planning and Design Documents for Wilshire, County of
Roanoke, Virginia, A Planned Residential Development (PRD), Boone, Boone & Loeb, Inc.
Owner & Developer, dated September 1995, updated March 1996."
WHEREAS, Boone, Boone & Loeb, Inc. has now made application to amend these
conditions, said amendments being attached to this ordinance and entitled "Changes to be
made to Wilshire Planned Residential Development" dated November 1, 1999; and
WHEREAS, the first reading of this ordinance was held on November 23, 1999, and
the second reading and public hearing were held December 21, 1999; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on this
matter on December 7, 1999; and,
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
1
follows:
1. That attached amendments entitled "Changes to be made to Wilshire Planned
Residential Development" dated November 1, 1999 to the Planned Residential
Development known as Wilshire located on Cotton Hill Road, north and south of the Blue
Ridge Parkway, originally consisting of 302 acres (Tax Map Nos. 96.02-1-1, 96.02-1-2,
97.03-2-5, P/O 97.01-2-17, P/O 96.02-1-46, 96.07-1-6) now comprised of tax map
numbered parcels as set out on the attached list entitled "December 21, 1999 - Parcels"
in the Cave Spring Magisterial District, are voluntarily proffered by the Owners, are hereby
accepted by the Board of Supervisors, and are hereby made a part of and incorporated into
Exhibit A -"A Rezoning Application: Planning and Design Documents for Wilshire, County
of Roanoke Virginia, A Planned Residential Development (PRD), Boone, Boone & Loeb,
Inc. Owner & Developer, dated September 1995, updated March 1996."
2. That this action is taken upon the application of Boone, Boone & Loeb, Inc.
3. That said real estate is more fully described as follows:
Approximately 302 acres, as more particularly described on pages 2.a.
through 2.m. in the above referenced Exhibit A attached to Ordinance
032696-9 and further described by tax map numbers set out on an
attachment to this ordinance entitled "December 21, 1999 - Parcels."
4. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the following
K
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
.&L4ja-I (�- ���
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999
ORDINANCE 122199-14 AMENDING AND REENACTING SEC. 10-36.
PERSONAL AND BUSINESS SERVICE OCCUPATIONS AND SEC. 10-
41. FORTUNE-TELLERS, ASTROLOGISTS, ETC. OF THE ROANOKE
COUNTY CODE TO PERMIT HYPNOTISTS TO BE TAXED AS OTHER
PERSONAL SERVICE OCCUPATIONS FOR BUSINESS LICENSE
PURPOSES
WHEREAS, hypnosis is now recognized as a legitimate form of alternative
medicine and a technique used for personal counseling and therapy practiced by
approximately 13,400 hypnotists in the United States; and
WHEREAS, currently hypnotists are classified with fortune-tellers, astrologists,
palmists and other pseudo -scientific practitioners for purposes of business license
taxation under the Roanoke County business license ordinance; and
WHEREAS, the first reading of this ordinance was held on December 7, 1999,
and the second reading and public hearing was held on December 21, 1999.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as
follows:
1. That Section 10-36. Personal and Business Service Occupations of
Chapter 10, Licenses, of the Roanoke County Code be amended and re-enacted as
follows:
Sec. 10-36. Personal and business service occupations.
(a) The annual license tax imposed hereunder for personal or business services,
and all other businesses and occupations not specifically listed or excepted in this
chapter of the Roanoke County Code or the Code of Virginia, shall be in the amount of
thirty-six cents ($0.36) per one hundred dollars ($100.00) of gross receipts from the
occupation during the preceding calendar year. Every person whose gross receipts in
the preceding calendar year shall be less than five thousand dollars ($5,000.00) from
any personal or business service shall pay the license fee of fifty dollars ($50.00)
imposed in § 10-3(a) of this chapter upon commencement of the business and initial
application for a license and shall thereafter be exempt from the payment of a license
fee or tax, provided that such person continues to qualify for this exemption and
otherwise complies with the requirements of this chapter.
(b) Personal services shall mean rendering for compensation any personal,
business or other services not specifically classified as financial, real estate,
professional, or repair services, under this chapter, or rendered in any other business or
occupation not specifically classified in this chapter unless exempted from local license
tax by Title 58.1 of the Code of Virginia.
(c) Those rendering a personal or business service include, but are not limited to,
the following:
Addressing letters or envelopes
Advertising agencies
Airports
Ambulance services
Amusements and recreation services (all types)
Animal hospitals, grooming services, kennels or stables
Artists
Auctioneers and common criers
Automobile driving schools
Barber shops, beauty parlors, and hairdressing establishments, schools and
services
Bid or building reporting service
Billiard or pool establishments or parlors
Blacksmith or wheelwright
Boat landings
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Booking agents or concert managers
Bottle exchanges
Bowling alleys
Business research and consulting services
Cemeteries
Chartered clubs
Child care attendants or schools
Child or adult home care registry
Cleaning chimneys and/or furnaces
Clinical laboratory
Coin machine operator
Collection agents or agencies
Commercial photography, art and graphics
Commercial sports
Computerized information retrieval service
Dance band
Dance halls, studios and schools
Data processing, computer and systems development services
Developing or enlarging photographs
Detective agency and protective services
Domestic service registry
Drafting services
Electrolysis or scalp treatment
Engraving
Erecting, installing, removing or storing awnings
Escort service
Extermination services
Freight traffic bureaus
Fumigating or disinfecting
Funeral services and crematories
Golf courses, driving ranges and miniature golf courses
Hauling of sand, gravel or dirt
Hospitals, profit and nonprofit
Hotels, motels, tourist courts, boarding and rooming houses and trailer parks and
campsites
House cleaning services
Hypnotists
Information bureaus
Instructors, tutors, schools and studios of music, ceramics, art, sewing, sports
and the like
Interior decorating
Janitorial services
Labor service
Laundry cleaning and garment services including laundries, dry cleaners, linen
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supply, diaper service, coin-operated laundries and carpet and upholstery
cleaning
Limousine service
Mailing, messenger and correspondent services
Massage therapists
Massage technicians
Movie theaters and drive-in theaters
Musician
Nickel plating, chromizing and electroplating
Nurses and physician registries
Nursing and personal care facilities including nursing homes, convalescent
homes, homes for the retarded, old -age homes and resthomes
Packing, crating, shipping, hauling or moving goods or chattels for others
Parcel delivery services
Parking lots, public garages and valet parking
Pawnbrokers
Personal services, labor agents and employment bureaus
Photographers and photographic services
Photocopying
Physical fitness establishment
Physicians registry
Piano tuning
Picture framing and gilding
Porter services
Press clipping services
Private investigation
Promotional agents or agencies
Public relations services
Realty multiple listing services
Renting or leasing any items of tangible personal property
Reproduction services
Secretarial services
Septic tank cleaning
Shoe repair, shoe shine and hat repair shops
Sign painting
Statistical service
Storage --all types
Swimming pool, other than nonprofit or cooperative
Swimming pool maintenance and management
Tabulation services
Tanning salons
Tax preparers (other than professionals listed in section 10-34)
Taxicab companies
Taxidermist
rd
Telephone answering services
Theaters
Theatrical performers, bands and orchestras
Towing services
Transportation services including buses and taxis
Travel bureaus
Tree surgeons, trimmers and removal services
Trucking companies, intrastate and interstate (unless a certified motor vehicle
carrier operating in the Commonwealth of Virginia and filing such annual
report as required by section 58.1-2654 of the Code of Virginia)
Turkish, Roman or other like baths or parlors
Undertaker, embalmer
Vehicle title service
Wake-up services
Washing, cleaning or polishing automobiles
Writers
Other personal or business service occupations.
2. That Section 10-41. Fortune-tellers, astrologists, etc., of Chapter 10, Licenses, of
the Roanoke County Code be amended and re-enacted as follows:
Sec. 10-41. Fortune-tellers, astrologists, etc.
(a) Every person engaged in business as a fortune-teller, clairvoyant,
phrenologist, spirit medium, astrologist, hypnotist, palmist, or handwriting analyst, for
which compensation is received, shall pay for the privilege an annual license tax of one
thousand dollars ($1,000.00), which license shall not be transferred or prorated.
(b) Any person who engages in the activities of subsection (a) without obtaining a
license shall be guilty of a Class 3 misdemeanor.
3. That this ordinance shall be in full force and effect from and after January 1,
2000.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
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AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
4190 -
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Joseph 0. Obenshain, Senior Assistant County Attorney
Circuit Court
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Don C. Myers, Assistant County Administrator
Diane D. Hyatt, Director, Finance
0. Arnold Covey, Director, Community Development
Terrance L. Harrington, County Planner
Gary Robertson, Director, Utility
Michael Lazzuri, Court Services
Elaine Carver, Director, General Services
Thomas S. Haislip, Director, Parks & Recreation
Gardner Smith, Director, Procurement
John W. Birckhead, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 21, 1999,
RESOLUTION 122199-15 CALLING FOR INCREASED DRIVER
SAFETY, RESPONSIBILITY AND AWARENESS AMONG
COMMUNITIES ALONG VIRGINIA INTERSTATE 81 DURING THE 1999
HOLIDAY DRIVING SEASON AND THROUGHOUT 2000.
WHEREAS, according to VDOT, Virginia Interstate 81 is a vital economic and social
lifeline for the communities of western Virginia, covering: 325 miles with 90 interchanges;
serving 29 colleges; 48 historical districts; and uniting 60% of the state's population, and;
WHEREAS, a common danger is posed to the citizens of western Virginia since,
according to VDOT, traffic on 1-81 has doubled in the last 10 years, ranging from 30,000
to 60,000 vehicles per day with trucks making up 20 to 40 percent of the traffic mix, and;
WHEREAS, each holiday season, traffic is especially heavy because of the number
of families and students who travel Virginia 1-8 1, and;
WHEREAS, necessary future expansion and improvements to 1-81 will cause
increased hazards and disruption, and;
WHEREAS, each community along Virginia 1-81 has a vested interest in promoting
driver safety.
THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors that:
1. The County of Roanoke will join other municipalities in a call for increased
driver safety, responsibility and awareness during the 1999 holiday season
and throughout 2000.
2. The County Clerk is authorized to invite other Virginia 1-81 counties to join
in this resolution.
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3. Given the joint nature of this resolution and the need for increased
awareness, each participating locality is invited to participate in a joint public
announcement of its resolution at a date in the future to be announced.
On motion of Supervisor Harrison to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:&�� Q - /
7
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Peter F. Mullen, Contact, 1-81 Covered in Prayer Committee
Mary F. Parker, Clerk, Roanoke City Council
Forest Jones, Clerk, Salem City Council
Carolyn S. Ross, Clerk, Vinton Town Council
Other Counties:
Augusta
Botetourt
Frederick
Montgomery
Pulaski
Rockbridge
Rockingham
Shenandoah
Smyth
Washington
Wythe
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