HomeMy WebLinkAbout2/29/2000 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 29, 2000
RESOLUTION 022900-1 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF WALTER L. DELANEY, JR., SHERIFF'S OFFICE
WHEREAS, Walter L. Delaney, Jr., was first employed by Roanoke County on July
1, 1973 as a Deputy Sheriff with the Sheriffs Office; and also served the Sheriff's Office as
a Detective, Uniform Patrol Deputy, Court Bailiff, and Civil Process Server; and
WHEREAS, Deputy Delaney was the first black Deputy Sheriff employed by
Roanoke County in the Sheriffs Office; and
WHEREAS, Deputy Delaney retired from Roanoke County on January 1, 2000, as
a Deputy Sheriff (Civil Division), after more than twenty-five years of service; and
WHEREAS, Deputy Delaney was highly respected by his co-workers, court officials
and the public for his caring attitude and willingness to go the "extra mile" in all of his
duties; and
WHEREAS, Deputy Delaney maintained an excellent rapport with the youth of
Roanoke County and received many letters of commendation from citizens; and
WHEREAS, Deputy Delaney, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
1
County to WALTER L. DELANEY, JR., for more than twenty-five years of capable, loyal
and dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Gerald Holt, Sheriff
Joe Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 29, 2000
RESOLUTION 022900-2 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF DONNIE C. MYERS, ASSISTANT COUNTY
ADMINISTRATOR
WHEREAS, Donnie C. Myers was first employed by Roanoke County on September
14, 1987, as the Director for the Management Information Systems Department; and
WHEREAS, Mr. Myers was named Assistant County Administrator for Management
Services on July 1, 1988; and
WHEREAS, Mr. Myers retired from Roanoke County on February 29, 2000, after
more than twelve years of service; and
WHEREAS, during Mr. Myers' employment with the County of Roanoke, he was
instrumental in many innovative changes to the structure and organization of the County
including the development of a new employee pay and classification system, reorganization
of the Management Information Systems Department, the institution of the project
management process and the establishment and staff training for the team approach of
Roanoke County administration; and
WHEREAS, following voter approval for the creation of a Police Department in 1989,
Mr. Myers was responsible for the planning and organizing of the new department, and
contributed countless hours assisting the Police Department in fulfilling the requirements
1
to become a nationally accredited department; and
WHEREAS, Mr. Myers also served as the coordinator for the Sister Cities Program.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to DONNIE C. MYERS for over twelve years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
CC: File
Resolutions of Appreciation File
Joe Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 29, 2000
RESOLUTION 022900-3 APPROVING A CONSTRUCTION CONTRACT WITH
LOEB CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE BLUE
RIDGE PARKWAY INTERPRETIVE CENTER, APPROPRIATING THE SUM OF
$375,000 FOR THIS PROJECT, AND AUTHORIZING FURTHER ACTION
WHEREAS, Roanoke County in partnership with the National Park Service and
Virginia's Explore Park (Virginia Recreational Facilities Authority) intend to construct an
interpretive center at Explore Park to orient visitors to the Blue Ridge Parkway and
surrounding region, and to interpret the cultural heritage, scenic qualitites and recreational
features of the Parkway region in this area of the Commonwealth (the "Project"); and,
WHEREAS, the County has entered into Cooperative Agreement with the federal
government which will fund a portion of this Project; other sources of funding include the
Regional Alliance and the citizens of Roanoke County; and,
WHEREAS, bids for the construction of this Project exceeded available funds, and
the Board of Supervisors of Roanoke County authorizes negotiation of an adjustment to the
bid price with the lowest responsive and responsible bidder in order to bring the bid within
available funds, the Board finding that resolicitation of work of a reduced scope is precluded
due to time and economic considerations; and,
WHEREAS, Virginia's Explore Park will donate land for this Project and donate
access to water and sewer systems to serve the Project, and it will own, operate and
maintain the interpretive center upon its completion; and,
WHEREAS, the County Board of Supervisors has previously appropriated $250,000
from the National Park Service, $529,800 from the Federal Highway Administration,
$100,000 from the Regional Alliance, and $30,000 from Roanoke County, for a total of
$909,800; and
WHEREAS, the expenditure of public funds for these purposes is authorized by the
provisions of Chapter 16 of Title 10.1 and Article 3, Chapter 9 of Title 15.2, of the Code of
Virginia.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke
County, Virginia, as follows:
1) That the Board hereby finds that resolicitation of bids for this Project is
precluded due to time and economic considerations.
I
2) That the Board approves the negotiation of an adjustment of the bid price
and scope of work for Bid #CP99-41 with the lowest responsive and
responsible bidder, Loeb Construction, Inc. in order to bring the bid within the
amount of available funds. Further the Board hereby approves the
modification of the bid and contract for this Project, and hereby approves the
award of this contract for this Project to Loeb Construction, Inc. in the amount
of $1,101,000.
3) That the sum of $300,000 of County funds from the Capital Fund
Unappropriated Balance, $25,000 from American Electric Power, and
$50,000 from a Regional Competitiveness grant is hereby appropriated for
this project.
4) That the County Administrator, or his designee, is hereby authorized to
execute this construction contract for this Project on behalf of the County,
and to take such further actions as may be necessary to implement this
Resolution, all upon form approved by the County Attorney and the
availability of funds as certified by the Director of Finance.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Joyce Waugh, Assistant Director, Economic Development
Diane D. Hyatt, Director, Finance
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 29th DAY OF FEBRUARY 2000, ADOPTED THE FOLLOWING:
RESOLUTION 022900-4 SUPPORTING THE COUNTY
PORTION OF THE HARDY ROAD PROJECT AND
APPROPRIATING $3,000 FOR CONSTRUCTION
WHEREAS, Hardy Road, Route 634, is priority number eight in Roanoke
County's six-year secondary plan, and
WHEREAS, Hardy Road is also identified as a possible bike route in the
Roanoke Valley's Bikeway Plan,
NOW, THEREFORE, BE IT RESOLVED, this Board supports the Hardy Road
project and wishes the project to continue to be built in conjunction with Town of
Vinton's project, and
BE IT FURTHER RESOLVED, this Board agrees to appropriate approximately
$3,000 (not to exceed) to construct bikeways and sidewalks within Roanoke County,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Johnson, Minnix, Church, Nickens, McNamara
Nays: None
Absent: None
A Copy Teste:
Q
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 29, 2000
RESOLUTION 022900-5 IN SUPPORT OF CONTINUED STATE FUNDING
FOR VIRGINIA'S EXPLORE PARK
WHEREAS, Virginia's Explore Park is a top economic development priority of
Roanoke County and the County has contributed both capital and operating funds over
the last ten years to support the Park, as well as countless hours of staff time and talent;
and
WHEREAS, Virginia's Explore Park was planned as an attraction which would
bring visitors to the Roanoke Valley, and give them an opportunity to see life on the first
American frontier, similar to the experience in the colonial capitol of Williamsburg; and
WHEREAS, Virginia's Explore Park has grown dramatically since its opening,
and now includes over ten historic venues with skilled interpreters, a welcome center,
recreational opportunities, and a high quality restaurant; and
WHEREAS, the Park is becoming a destination attraction, drawing visitors off the
Blue Ridge Parkway into the Roanoke Valley; and
WHEREAS, attendance at the Park is increasing annually during the last six
years, with almost 100,000 people visiting the attraction in the last year; and
WHEREAS, over 18,000 school children visited Explore last year to learn about
the history of their state and the region in which they live, and assisting teachers by
providing SOL -compliant, hands-on programs; and
WHEREAS, attendance will continue to increase with the construction of the Blue
Ridge Parkway Interpretive Center in April 2000, and the Education Center in the near
future; and
WHEREAS, funding for Explore and its supporting infrastructure has come from
a unique combination of the U.S. Government, the Commonwealth of Virginia, the
private sector and local government; and
WHEREAS, Explore will continue to require funding from all those sources as it
builds itself into a self-supporting attraction.
WHEREAS, the reduction or elimination of funding to the Virginia Recreational
Facilities Authority will devastate the current operations of Virginia's Explore Park and
the potential consequent benefits to the Roanoke Valley region, and will severely
undermine the Commonwealth's investment in Virginia's Explore Park.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of
Supervisors expresses its continued strong support of Explore Park; and further
BE IT RESOLVED, that the Board of Supervisors urges the General Assembly
and the Governor of the Commonwealth of Virginia to continue its support of this
important and valuable resource.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc:: File
The Honorable C. Richard Cranwell
The Honorable Morgan Griffith
The Honorable Clifton Woodrum
The Honorable A. Victor Thomas
The Honorable Malfourd W. "Bo" Trumbo
The Honorable John S. Edwards
The Honorable James S. Gilmore, III, Governor
The Honorable Bruce F. Jamerson, Clerk of the House of Delegates
The Honorable Susan Clarke Schaar, Clerk of the Senate
Paul M. Mahoney, County Attorney
Roger Ellmore, Executive Director, Virginia's Explore Park
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 29, 2000
RESOLUTION 022900-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for February
29, 2000, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
10, inclusive, as follows:
1. Approval of Minutes
a. October 26, 1999 and November 9, 1999, and November 23, 1999
b. January 3, 2000, January 11, 2000, and January 22-23, 2000
2. Confirmation of Committee Appointment to the Commission for Senior and
Challenged Citizens.
3. Donation of two drainage easements on property of LCP Summerview, Inc.,
(Tax Map No. 28.05-1-9) in the Hollins Magisterial District.
4. Request from Police Department for acceptance of a grant from the
Department of Justice to purchase ballistic vests.
5. Request from Sheriff's Office to accept $5,625 grant from the Department of
Criminal Justice Services for criminal history records improvement.
6. Request from Police Department for acceptance of $37,983 V -stop grant
from the Department of Criminal Justice for prevention and investigation of
violent crimes against women.
7. Request from Schools to accept and appropriate $50,221 to the Regional
School Budget.
8. Request for acceptance of Lakedale Road into the VDOT Secondary System
under the rural addition program.
9. Approval of a resolution to VDOT requesting a "Watch for Children Sign."
10. Resolution of Appreciation upon the retirement of Betty P. Shockley, Social
Services Department.
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution with Item 2
removed for a separate vote, and carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
On motion of Supervisor Church to approve confirmation of appointment in Item 2,
and carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
"-97! Qex.c—,✓
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc:
File
Vickie L. Huffman, Assistant County Attorney
Arnold Covey, Director, Community Development
T. L. Holbrook, Assistant Chief of Police
Diane D. Hyatt, Director, Finance
Gerald S. Holt, Sheriff
Patricia Radcliffe, Director of Special Education
�i
and Pupil Personnel Services
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Arnold Covey, Director, Community Development
A -022900-6.a
ACTION NO.
ITEM NUMBER J:��a6N
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 29, 2000
AGENDA ITEM: Confirmation of Committee appointment to the Commission for Senior
and Challenged Citizens
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Commission for Senior and Challenged Citizens
At the February 8, 2000 meeting, Supervisor Church nominated Brooks McDaniel to
represent the Catawba Magisterial District.
STAFF RECOMMENDATION
It is recommended that Supervisor Church's nomination be confirmed.
Respectfully submitted,
Mary H. Allen, CMC/AAE
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph B. "Butch" Church Church _ x
Denied () to approve Johnson _ x _
Received () McNamara_ x _
Referred () Minnix _ x
To O Nickens x
cc: File
Commission for Senior and Challenged Citizens File
1
ACTION NO.
ITEM NO.
A -022900-6.b
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 29, 2000
AGENDA ITEM: Donation of two drainage easements on property of LCP Summerview, Inc.,
(Tax Map No. 28.05-1-9), in the Hollins Magisterial District, to the Board of
Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easements conveyed to the
Board of Supervisors for drainage purposes, on property of LCP Summerview, Inc., in the Hollins
Magisterial District of the County of Roanoke:
a) Donation of two drainage easements, ten feet (10') in width and fifteen feet (15') in
width, from LCP Summerview, Inc., a Virginia corporation, (Deed Book 1513, page
757; Tax Map No. 28.05-1-9), as shown on a plat prepared by Michael D. Huffman,
L.S., dated January 28, 2000, a copy of which is attached hereto.
The location and dimensions of these easements have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Respectfully submitted,
U/4 �/ /,w )
�MA4 I.. ( --,-
Vickie L. Huffman
Assistant County Atto ey
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Vickie L. Huffman, Assistant County Attorney
Arnold Covey, Director, Community Development
g:\aft-ney\vlhlagenda\cons \LCPSummerview
2
1 -
VOTE
No Yes Abs
Church _ x
Johnson _ x _
McNamara_ x _
Minnix _ x _
Nickens x
I0
NEW 10' WIDE DEDICATED
DRAINAGE EASEMENT
DIRECTION I DIS
VAI
S 87' 32" DO- W I
AREA = 0.060 ACRES
NEW 10' WIDE DEDICATED
DRAINAGE EASEMENT
MERIDIAN OF
D.B. 1117 PG. 586
CE Gam-: C Lm�Em
64.42' U NO2-28'00"WEX. I.P\\
Exi322.20' TOTAL FOUND
FOUND I _ ..... ..... .
15' WIDE ACCESS EASEMENT
NEW 15' WIDE DEDICATED
DRAINAGE EASEMENT
LINE
DIRECTION DISTANCE
A -B
S 82' .3 00' W 128.00'
B -C
N 81' 08' 08" W 63.43'
C -D
N 07' 28 00:W 15.63
D -E
S 81' 08' O8" E 65.68'
E -F
F -A
N 82' 32' 00" E 131.01'
S 11' 32 00 W 15.86
AREA = 0.067 ACRES
I0
NEW 10' WIDE DEDICATED
DRAINAGE EASEMENT
DIRECTION I DIS
VAI
S 87' 32" DO- W I
AREA = 0.060 ACRES
NEW 10' WIDE DEDICATED
DRAINAGE EASEMENT
MERIDIAN OF
D.B. 1117 PG. 586
CE Gam-: C Lm�Em
64.42' U NO2-28'00"WEX. I.P\\
Exi322.20' TOTAL FOUND
FOUND I _ ..... ..... .
15' WIDE ACCESS EASEMENT
'ics
IA
O
NEW 15' WIDE DEDICATED
DRAINAGE EASEMENT
LEGEND
OVERHEAD ELECTRIC
EXISTING EX.
IRON PIN 1. P.
DEED BOOK D. B.
\ PAGE PG.
w TINKER
s1l.---- --
o
28 2 °"
SO
i*32 00••W
158.00'
1. THIS PLAT WAS PREPARED FOR THE SOLE PURPOSE OF
CREATING NEW DEDICATED DRAINAGE EASEMENTS.
2. THIS IS NOT A BOUNDARY SURVEY.
3. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A
TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES NOT
SHOWN HEREON WHICH AFFECT THE NEW EASEMENTS.
4. PROPERTY LINES SHOWN HEREON WERE
TAKEN FROM SURVEY BY JACK BESS"#""
FOR ROBERT L. & DOROTHY W. SMITH �,ALTIJ OA,
�y
DATED APRIL 13, 1977. O� r
5. THE OWNER OF FEE TITLE TO THE
PROPERTY ON WHICH AN EASEMENT *7
IS SHOWN IS RESPONSIBLE FOR THE U MICHAEL D. HU
MAINTENANCE OF THE STORMWATER
DRAINAGE AND STORMWATER No. 001958
MANAGEMENT FACILITIES LOCATED Z8-2°
THEREIN.
6. THIS PROPERTY LIES WITHIN A FEMA U sult'4 '
FLOOD STUDIED AREA. N'
PLAT SHOWING /
NEW 10' WIDE
NEW 15' WIDE
DRAINAGE EASEMENTS
DEDICATED TO
ROANOKE COUNTY
ON PROPERTY OF
LCP SUMMERVIEW, INC.
TAX PARCEL #28.05-1-9
HOLLINS MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE: 1" = 60'
DATE: JANUARY 28, 2000
MICHAEL D. HUFFMAN, L.S.
5706 DEPUTY DRIVE ROANOKE, VA.
Q zr[EMSTINGQ
BUILDINGDZ
fTAX
J28.05-1-9
I— Q Q
'ics
IA
O
NEW 15' WIDE DEDICATED
DRAINAGE EASEMENT
LEGEND
OVERHEAD ELECTRIC
EXISTING EX.
IRON PIN 1. P.
DEED BOOK D. B.
\ PAGE PG.
w TINKER
s1l.---- --
o
28 2 °"
SO
i*32 00••W
158.00'
1. THIS PLAT WAS PREPARED FOR THE SOLE PURPOSE OF
CREATING NEW DEDICATED DRAINAGE EASEMENTS.
2. THIS IS NOT A BOUNDARY SURVEY.
3. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A
TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES NOT
SHOWN HEREON WHICH AFFECT THE NEW EASEMENTS.
4. PROPERTY LINES SHOWN HEREON WERE
TAKEN FROM SURVEY BY JACK BESS"#""
FOR ROBERT L. & DOROTHY W. SMITH �,ALTIJ OA,
�y
DATED APRIL 13, 1977. O� r
5. THE OWNER OF FEE TITLE TO THE
PROPERTY ON WHICH AN EASEMENT *7
IS SHOWN IS RESPONSIBLE FOR THE U MICHAEL D. HU
MAINTENANCE OF THE STORMWATER
DRAINAGE AND STORMWATER No. 001958
MANAGEMENT FACILITIES LOCATED Z8-2°
THEREIN.
6. THIS PROPERTY LIES WITHIN A FEMA U sult'4 '
FLOOD STUDIED AREA. N'
PLAT SHOWING /
NEW 10' WIDE
NEW 15' WIDE
DRAINAGE EASEMENTS
DEDICATED TO
ROANOKE COUNTY
ON PROPERTY OF
LCP SUMMERVIEW, INC.
TAX PARCEL #28.05-1-9
HOLLINS MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE: 1" = 60'
DATE: JANUARY 28, 2000
MICHAEL D. HUFFMAN, L.S.
5706 DEPUTY DRIVE ROANOKE, VA.
A -022900-6.c
ACTION NO. t
ITEM NUMBER: 3" !
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 29, 2000
AGENDA ITEM: Request from the Police Department for acceptance of a Grant
from the Department of Justice to purchase ballistic vests
COUNTY ADMINISTRATION COMMENTS:
BACKGROUND:
During Phase I the County of Roanoke applied for and received grant monies from the
Department of Justice to purchase ballistic vests for law enforcement personnel. The grant listed
requests from both the Police and Sheriff's Department. These grant monies were available
under a 50150 match program and the County was awarded a total of $8000.00 during the first
phase of the grant process.
During Phase II of this grant the Department of Justice granted an additional $14,348.50
to the Police and Sheriff' s Department to purchase additional ballistic vests for law enforcement
personnel. Again these grant monies are available under a 50150 match program.
SUMMARY OF INFORMATION:
The grant period is effective beginning immediately and expiring on September 30, 2000. A
total of $14,348.50 was awarded during Phase II to the police Department and the Sheriff's
Department. The 50/50 grant requires the recipient to match the grant award by providing an
equal amount. Thus far the Sheriff's Department has spent $6,350.00 of these funds and the
Police Department has spent $00.00 leaving $7998.50 in the account. The Criminal
Investigations Division needs to purchase nine (9) ballistic vests to replace nine (9) out of date
ballistic vests.
FISCAL IMPACT:
None: Matching funds for the nine (9) ballistic vests will total no more than $2000.00 and this
money is available in the Police Departments current budget under Account # 47-1200-5540.
STAFF RECOMMENDATIONS:
The staff recommends acceptance of the grant.
OZZV '�A,,..r►...aa1_'
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED BY: Xk, �' � �
Elmer C. Hodge, County Administrator
ACTION
Motion by: Bob L. Johnson to approve
cc: File
T. L. Holbrook, Assistant Chief of Police
Diane D. Hyatt, Director, Finance
VOTE
No Yes Abs
Church _ x
Johnson _ x _
McNamara_ x
Minnix _ x
Nickens _ x _
A -022900-6.d
ACTION NO.
ITEM NO. *-I'S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: February 29, 2000
AGENDA ITEM: Request for acceptance of Federal Grant 00-C9048CR99 approved
under the Criminal History Records Improvement Program Grant from the
Department of Criminal Justice Services.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Sheriff's Office applied to the Department of Criminal Justice
Services for the Criminal History Records Improvement Program Grant to further
enhance the Sheriff's Office records management system. In the past three (3)
years we have upgraded the jail management and civil process software. We have
recently implemented a document imaging solution that will also be an additional
drain on our limited computer resources. This greater use and storage of electronic
data creates a greater demand on servers and clients.
SUMMARY OF INFORMATION: The Sheriff's Office has received approval forgrant
money from the Department of Criminal Justice Services. The grant funds were
approved by letter on December 21, 1999. The grant period is from January 1,
2000 through December 31, 2000. The grant is in the amount of $5,625 in Federal
Funds and $1,875 in local cash match for a total of $7,500 and requires no
additional funding from the Board of Supervisors. The funds requested will be used
to upgrade servers and workstations to allow for timely data retrieval and storage.
FISCAL IMPACT: None. Matching funds are available in the Sheriff's Office budget.
ALTERNATIVES: None
STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded
funds.
Respectfully submitted, Approved by,
Gerald S. Holt
Sheriff
zl� A��
Elmer C. Hodge, Jr.
County Administrator
--------------------------------------------------------------
ACTI ON
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: Bob L Johnson to approve
cc: File
Gerald S. Holt, Sheriff
Diane D. Hyatt, Director, Finance
J-. S
VOTE
No Yes Abs
Church _ x _
Johnson _ x
McNamara_, x
Minnix _ x
Nickens _ x —
i
A -022900-6.e
Action Number
Item Number
At a regular meeting of the Board of Supervisors of Roanoke County, Virginia at
the Roanoke County Administration Center:
Meeting Date: February 29, 2000
Agenda Item: Request from Police Department to accept V -stop grant from the
Department of Criminal Justice for prevention and investigation of
violent crimes against women
County Administration Comments:
Background:
The Roanoke County Police Department applied for and was approved for a grant for the
prevention and investigation of violent crimes against women. As approved, the
department will receive thirty-seven thousand nine hundred eighty-three dollars ($37,983)
in Federal funds and fifteen thousand nine hundred forty dollars ($15,940) in matching
funds from the current budget. The total grant would be fifty-three thousand nine hundred
twenty-three dollars ($53,923).
Summary of Information:
The federal funds, from a program named "V -STOP", are for a five year Federal program
aimed at reducing violence against women. The program is in its fourth year with funding
administered through the Virginia Department of Criminal Justice Services. Funding is
expected to continue for an additional year at least (with hopes of continuation beyond
that). The grant will be used to continue the investigations and prevention of crimes of
violence against women in Roanoke County, and it is specifically for the purposes of direct
involvement with the issues of victims, both in the court and in the situations where
prosecution is not possible or the victim does not wish to prosecute. For the assigned
Detective, there is a continuously large case load of new investigations, follow up to other
investigations and needs of training and public education.
While the bulk of the cases reviewed or investigated relate to cases of Domestic Violence,
other topics of investigation are protective order violations, stalking, and sex crime
investigations including aggravated sexual battery, rape, indecent exposure and
prowler/peeping toms. Furthermore, the assigned Detective acts as a resource and referral
agent for victims and allied professionals.
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Fiscal Impact:
This grant period runs on the calender year from January 01 to December 31, 2000. The
subgrantee match portion of the entire grant package will be fifteen thousand nine hundred
forty dollars ($15,940). These funds will need to be appropriated to the police department,
for this position, through the budget process.
Prepared by Detective Paul C. Nielsen, Violent Crimes Against Women Unit.
Staff Recommendations:
The staff recommends acceptance of the V -STOP grant funding for the Violent Crimes
Against Women Unit from the Department of Criminal Justice.
Respectfully submitted,
Terrell t. Holbrook
Assistant Chief of Police
Approved,
Elmer C. Hodge, Jr.
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Church _ x
Denied () Johnson _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Terrell L. Holbrook, Assistant Chief of Police
Diane D. Hyatt, Director, Finance
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ACTION #A -022900-6.f
ITEM NUMBER ;:T: 7
MEETING DATE: February 29, 2000
AGENDA ITEM: Appropriation to Increase Regional School Budget for 1999-2000
COUNTY ADMINISTRATOR'S COMMENTS:
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SUMMARY OF INFORMATION: Due to changes in needs in regional personnel, budget adjustments were
requested from three school divisions participating in the Regional Program. Craig County, Botetourt County and
Roanoke City requested increases in their budgets to cover personnel needs for regional students.
Craig County 1 1/2 Instructional Assistant Positions $22,375
Increase Elem. SPD Expenditures 849921-3026 8,200
Increase Sec. AUT Expenditures need to establish code 14,175
Botetourt County 2 Instructional Assistant Positions
Increase Sec. AUT Expenditures
Roanoke City Summer School Personnel
Increase Summer School
25,111
849630-3026 25,111
2,735
848700-3026 2,735
TOTAL $50,221
FISCAL IMPACT: Expenditures will be increased by $50,22 land additional tuition revenue will offset this
increase in expenditures.
STAFF RECOMMENDATION: Approval to appropriate funds to increase the Regional Budget in the amount of
$50,221.
Patricia Radcliffe
Director of Special Education and
Pupil Personnel Services
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve Church _ x
Denied () Johnson _ x
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens _ x _
cc: File
Patricia Radcliffe, Director of Special Education and Pupil Personnel Services
Diane D. Hyatt, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 29th DAY OF FEBRUARY 2000, ADOPTED THE FOLLOWING:
RESOLUTION 022900-6.g REQUESTING ACCEPTANCE OF LAKEDALE
ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM UNDER THE RURAL ADDITION PROGRAM
WHEREAS, the streets described below was established on January 21, 1957,
and currently serves at least 3 families per mile, and
WHEREAS, the Virginia Department of Transportation (VDOT) has deemed this
county's current subdivision control ordinance meets all necessary requirements to
qualify this county to recommend additions to the secondary system of state highways,
pursuant to Section 33.1-72.1, Code of Virginia, and
WHEREAS, after examining the ownership of all property abutting this street, this
Board finds that speculative interest does not exist,
NOW, THEREFORE, BE IT RESOLVED, this Board request the following street
be added to the secondary system of state highways, pursuant to Section 33.1-72.1 (D),
Code of Virginia:
Name of Street: Lakedale Road Length: 0.055 miles
From: 0.21 mi. from the intersection of Rte 689 and Rte 1641
To: 0.055 miles NE from Rte. 1641
Guaranteed right-of-way Width: 50 feet.
Plat Recorded, Date: February 4, 1957 Plat Book: 3 Page:247
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, this Board requests the Virginia Department of
Transportation to improve said street to the prescribed minimum standards, funding said
improvements pursuant to Section 33.1-72.1(D), Code of Virginia, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Johnson, Minnix, Church, Nickens, McNamara
Nays: None
Absent: None
A Copy Teste:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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PROPOSED IMPROVEMENTS
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 29, 2000
RESOLUTION 022900-6.i EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF BETTY P. SHOCKLEY, SOCIAL SERVICES
DEPARTMENT
WHEREAS, Betty P. Shockley was first employed by Roanoke County on
September 3, 1991, as a Receptionist I - Typist; and also served as Clerk III and Account
Clerk II; and
WHEREAS, Ms. Shockley retired from Roanoke County on February 1, 2000, as
an Eligibility Worker after more than eight years of service; and
WHEREAS, Ms. Shockley always tried to find resources to meet the citizens' needs
if they could not be met through the department's benefit programs; and many citizens
complimented Ms. Shockley on her respectfulness and helpfulness; and
WHEREAS, Ms. Shockley provided outstanding customer service during her
employment with Roanoke County, and was instrumental in improving the quality of life for
its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to BETTY P. SHOCKLEY for more than eight years of capable, loyal and dedicated
service to Roanoke County.
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FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation file
Dr. Betty McCrary, Director, Social Services
Joe Sgroi, Director, Human Resources
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 29th DAY OF FEBRUARY 2000, ADOPTED THE FOLLOWING:
RESOLUTION 022900-6.h THE TRANSPORTATION COMMISSIONER
REQUESTING A "WATCH FOR CHILDREN" SIGN
WHEREAS, the General Assembly enacted an amendment to the Code of Virginia,
adding Section 33.1-210.2 regarding the installation and maintenance of "signs alerting
motorists that children may be at play nearby," and
WHEREAS, the Board of Supervisors along with the Virginia Department of
Transportation staff institute a local policy, and
WHEREAS, a petition has been received that meets both Roanoke County and the
Virginia Department of Transportation guidelines, and
WHEREAS, the Wexford Homeowner's Association has agreed to fund the
installation of the sign, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street
location to be reviewed for a "Watch for Children" sign, pursuant to Section 33.1-210.2,
Code of Virginia:
Sign location: Intersection of Steeplechase Drive and Homewood Circle.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Johnson, Minnix, Church, Nickens, McNamara
Nays: None
Absent: None
cc:
A Copy Teste:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
File
Arnold Covey, Director, Engineering &
Virginia Department of Transportation
Inspections
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PROPOSED SIGN LOCATION
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 29 2000
RESOLUTION 022900-7 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the Certification Resolution; and
carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
*`-
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Closed Session File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, FEBRUARY 29, 2000
ORDINANCE 022900-8 TO CHANGE THE ZONING CLASSIFICATION OF
A1.04 -ACRE TRACT OF REAL ESTATE LOCATED AT 5420 STARKEY
ROAD (TAX MAP NOS. 87.19-2-2 AND 87.19-2-3) IN THE CAVE SPRING
MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3
TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON
THE APPLICATION OF DAVID AND ZENA AZAR
WHEREAS, the first reading of this ordinance was held on January 25, 2000, and
the second reading and public hearing were held February 29, 2000; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on this
matter on February 1, 2000; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing 1.04
acres, as described herein, and located at 5420 Starkey Road (Tax Map Numbers 87.19-2-
2 and 87.19-2-3) in the Cave Spring Magisterial District, is hereby changed from the zoning
classification of R-3, Medium Density Multi -Family Residential District, to the zoning
classification of C-2, General Commercial District to operate a day spa and salon in an
existing structure.
2. That this action is taken upon the application of David and Zena Azar.
3. That the owner of the property has voluntarily proffered in writing the following
conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts:
(1) The project shall have only one entrance on Starkey Road.
1
(2) The property shall be used for personal improvement services,
personal services, and uses permitted -by -right in the C-1 Office
District.
(3) Type C screening and buffering shall be provided along all property
lines.
(4) Total signage on the property shall not exceed 100 square feet.
Freestanding sign shall be monument -type and be no greater than 6
feet in height and have an area of no greater than 16 square feet.
Additionally, the sign shall not have back lighting.
(5) No neon signage shall be allowed.
(6) Hours of operation shall be limited to 7:00 am to 9:00 pm.
4. That said real estate is more fully described as follows:
Parcel No. 1 - Lot 2, Section 2, as shown on the Map of Southern Pines,
which map is recorded in the Clerk's Office of Roanoke County, Virginia, in
Plat Book 2, page 138.
Parcel No. 2 - From the point of intersection of the south line of Sleepy
Hollow Road and the easterly line of Virginia State Highway No. 119, S. 25
°. 43' W. 139.1 feet to the southwest corner of Lot 1, Block 2, Southern Pines
Map (PB2, page 138); thence with the dividing line between Lots 1 and 2 of
said subdivision, S. 65 °. 55' E. 93 feet to the westerly side of a garage on
the dividing line between said lots, which is the Point of Beginning; thence N.
25 °. 43' E. with the westerly line of said garage 2 feet to a point; thence
through the center of said garage S. 65 °. 55' E. 24 feet (passing through
the center of a well in the easterly end of said garage) to the easterly side of
said garage; thence with the same S. 25 43' W. 2 feet to the dividing line
between Lots 1 and 2; thence with said dividing line N. 65 °. 55' W. 24 feet
to the point of Beginning, and being a two (2) foot section of a double garage
and one-half of a well in same, and being a part of Lot 1, Section 2, of said
Southern Pines Map.
5. That this ordinance shall be in full force and effect thirty (30) days after its
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final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
7�`
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
3
ROANOKE COUNTY J. David and Zena Azar
DEPA-RTMENT OF Rezone ,from, R-3 to C-?
COMMUNITY DEVELOPMENT 87.19-2-3; 87.19-2-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, FEBRUARY 29 2000
RESOLUTION 022900-9 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Minnix to adopt the Certification Resolution; and carried by
the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Closed Session File