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Home My WebLink About3/28/2000 - Adopted Board RecordsA-032800-1 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 2000 SUBJECT: Request for Approval of FY 2000-2001 Cable Television Budget COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs four full time staff members. The staff produces videos and shows for the local governments and school systems which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 39%. During 1999-2000, RVTV has produced the following for the County: 37 videos and television shows, 24 live Board meetings, and upkeep of the Message Board. During the past year, video production at the studio has increased 13%, cablecasting of meetings has increased by 15% and the average hours of programming per month has increased by 14%. SUMMARY OF INFORMATION: The Roanoke Valley Cable Television Committee has approved the attached budget for the Fiscal Year 2000-2001 for the operation of RVTV. The budget has increased by 15%, due to the Cable Committee's desire to provide closed captioning for Council and Board meetings. Closed captioning allows those watching who have hearing impairments to see what is happening at the meetings by reading the captioning. In the County's case, this will have Ell the added benefit of allowing anyone in the audience with a hearing impairment to follow along also, as the captioning will appear on the televisions in the Board meeting room. The Federal government currently requires that a certain amount of programming be closed captioned, and this also meetings some requirements of the Americans with Disabilities Act. The cost of captioning is estimated at $24,405 annually. Cable Television staff is carried on the County's payroll and benefit system and will receive the same salary increase and insurance costs as County employees. A figure of 3.3% was used in the calculations for a salary increase, but the actual figure will reflect the amount approved by the Board of Supervisors for all employees. FISCAL IMPACT: The total RVTV budget request is $259,078, of which Roanoke County's share is 39%, or $101,040, an increase of $12,867 over last year's budget. The total franchise fee paid by Cox to Roanoke County last year is $585,000 and 20% of that is $117,000, or $16,000 more than this budget request. RECOMMENDATION: The Cable Television Committee recommends that the Board approve this budget request in the amount of $101,040, subject to the actual cost of salary and benefit increases. '1 t � tltlr �W Anne Marie Green, APR Elmer C. Hodie Director, Community Relations County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: H. Odell Minnix to approve Church _ x _ Denied () Johnson _ _ x Received () McNamara_ x _ Referred () Minnix _ x To () Nickens _ _ x cc: File Anne Marie Green, Director, Community Relations Diane D. Hyatt, Director, Finance Sandy Eakin, Clerk, Roanoke Valley Cable Television Committee Elaine Simpson, Roanoke Valley Television Station Manager RVTV 1999 Productions Edited Videos Title (2) Anti Litter PSAs (3) Bill of Rights Seminars Business Communication Classes Carseat Safety City Show Open Common Ground (Senior & Challenged Citizens) Fall Prevention For Seniors Fire Safety For Seniors Individualized Education Programs Lest We Forget (Vinton War Memorial Documentary) March Through Time PSA March Through Time (Looped History Segments) Mandatory Water Restrictions Odyssey Of The Mind Performance Management Seminar Positive Behavior Support Project Impact — Flood Prevention (5) Project Impact PSAs m Client Length City of Roanoke :30 each Roanoke County 35:00 each Roanoke County Schools 4:00 City of Roanoke 10:30 City of Roanoke :30 Roanoke County 13:00 Roanoke County 2:30 Roanoke County 2:45 Roanoke County 1 hr. 26 min. Town of Vinton 25:30 Roanoke County :30 Roanoke County 2 hours City of Roanoke 3:00 Roanoke City Schools 7:00 Roanoke County 4 hrs. Roanoke County 1 hr. 58 min. City/County 15:00 City/County :30 each 1 E-1 RVTV 1999 Productions Edited Videos Title Republican Primary USA Roanoke Extension Agency Roanoke County Investiture Roanoke County Today Open (2) RVTV PSAs School Bus Safety School Convocation Music Video Welfare Fraud Youth Haven & Sanctuary Y2K Photo Contest PSA Client Length Roanoke County :30 Roanoke County 7:00 Roanoke County 1 hr. 3 min. Roanoke County :30 City/County :30 each Roanoke City Schools 12:30 Roanoke City Schools 8:30 Roanoke County 4:40 Roanoke City 6:40 Roanoke County :30 1999 Shows Total Title Client Time 11 City Show City of Roanoke 28:50 each 12 Roanoke County Today Roanoke County 26:50 each 11 Spotlight On City Schools Roanoke City Schools 25:00 each 3 Accent Excellence Roanoke County Schools 25:00 each 2 W Total Productions 73 Percentage City of Roanoke 35 48% Roanoke County 37 51% 1999 Meetings Town of Vinton 1 1% Totals Meetings 24 City Council Meetings 24 Board of Supervisors Meetings 9 12:15 City Council Briefings 1 Roanoke City Schools — School Board Interviews 1 City Council Budget Meeting (Civic Center) 1 Police Memorial Service — City of Roanoke 1 Roanoke County Student Government Day RVTV Productions 1998 & 1999 1998 1999 Increase Video Productions 32 36 +4(13%) Meetings 53 61 +8(15%) Shows 38 37 -1 Average Hours of Programming Per Month 196 224 +28(14%) RVTV additionally covers many special events including groundbreakings, dedication ceremonies, press conferences and training sessions. i 3 To: Roanoke Regional Cable Television Committee From: Elaine Simpson, Cable Access Director Date: March 1, 2000 Re: RVTV 2000-2001 Proposed Budget Attached is the line item printout comparing the current year budget with my proposed budget for FY 2000-2001. My budget request is for $259,078.00 which is an increase of 15%. At the January 12, 2000 cable meeting, I presented a report on closed captioning services. It is my recommendation that closed captioning is provided for our live City Council and Board of Supervisors meetings. I have included in my budget package an informative guide to closed captioning services from Communique Interactive Solutions, Inc. Based on 145 hours, the annual cost to add closed captioning to our meetings is as follows: (1) Closed Captioning Encoder $3,000.00 (4) Dedicated Phone Lines ($80.00 per month) $960.00 Long Distance Service (.10 per minute) $870.00 Captioning Services ($135.00 per hour) $19,575.00 $24,405.00 Total 2 E-1 RVTV Proposed 2000 — 2001 Budget Increase over last year: $32,993.00 or 15% E Budget Proposed 1010 Regular 1289424.00 132,632.00 2100 FICA (Employer Contribution) 9,824.00 10,147.00 2200 Retirement — VRS 17,607.00 18,184.00 2300 Group Health Insurance 14,275.00 15,146.00 2310 Group Dental Insurance 510.00 813.00 2400 Life Insurance — VSRS 0 1,061.00 3013 Professional Services — Other 5,500.00 23,500.00 3202 Repairs (Office Equipment) 500.00 500.00 3209 Repairs (Other Equipment) 2,000.00 2,000.00 3305 Maintenance Service Contracts 0 720.00 3530 Printed Forms 250.00 250.00 3610 Advertising 2,000.00 $1,000.00 5210 Postage 250.00 250.00 5230 Telephone 2,800.00 $5,650.00 5235 Car Phones 350.00 350.00 5305 Motor Vehicle Insurance 1,500.00 1,500.00 5308 General Liability Insurance 1,745.00 1,945.00 5410 Lease/Rent of Equipment 500.00 800.00 5420 Lease/Rent of Buildings 26,600.00 29,880.00 5501 Travel (Mileage) 250.00 250.00 5504 Travel (Convention & Conf.) 1,000.00 1,000.00 5520 Dinner Meetings & Luncheons 500.00 500.00 5540 Training & Education 1,000.00 1,000.00 5801 Dues & Association Membership 700.00 700.00 6010 Office Supplies — General 1,500.00 1,500.00 6013 Small Equipment & Supplies 2,000.00 2,000.00 6014 Video Supplies 3,500.00 4,500.00 6080 Gas, Oil & Grease 500.00 800.00 6202 Subscriptions 500.00 500.00 Total $226,085.00 $259,078.00 Increase over last year: $32,993.00 or 15% E E -I RVTV Financial Report Current Account Balances as of March 2, 2000 213200 (Operating Budget)................................................................$86,285.85 213300 (Cox Cable Capital Grant):.....................................................$191,778.53 213500 (RVTV Year -End Rollover Account).....................................$119,285.48 Account 213500 (RVTV Year -End Rollover) represents the unused funds from the Operating Budget since 1991. 2 Cox Communications 1999 Franchise Fees Cox Communications paid a 5% franchise fee to the local governments in 1999 which amounted to $1,500,000.00. The local governments have traditionally agreed to allocate up to 20% of the franchise fees collected to the RVTV Operating Budget. For the coming year, that amount would be $300,000.00. RVTV is requesting a budget of $259,078.00 which is $40,922.00 less than that amount. Cox calculates the percentage of subscribers (February 2000) in each locality as follows: Locality Subscribers Percentage City 32,363 56% County 22,934 39% Vinton 2,818 5% Based on those figures, each locality's contribution to an Operating Budget of $259,078.00 would be as follows: City $145,084 County $101,040 Vinton' $12,954 7 8--1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2000 ORDINANCE 032800-2 EXTENDING THE FRANCHISE OF BLACKSBURG/SALEM CABLEVISION , INC. D/B/A SALEM CABLE TV TO OPERATE A CABLE TELEVISION SYSTEM IN ROANOKE COUNTY FOR A PERIOD OF 90 DAYS WHEREAS, Blacksburg/Salem Cablevision, d/b/a Salem Cable TV, a wholly owned subsidiary of Adelphia Communications Corporation, currently holds a franchise granted by the Board of Supervisors of Roanoke County, Virginia, to operate a cable television system within portions of Roanoke County which franchise expired on October4,1999, and was extended for a period of ninety (90) days by action of the Board of Supervisors on September 28, 1999, and an additional ninety (90) days by action of the Board on January 11, 2000; and WHEREAS, negotiations are currently under way between Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, and the County of Roanoke for the renewal of this franchise agreement, which negotiations may not be concluded sufficiently prior to such date to permit adoption of a new franchise agreement by the Board of Supervisors of the County of Roanoke prior to the expiration of the current franchise agreement on or about April 1, 2000; and WHEREAS, Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, is prohibited by federal law from operating a cable television system within any jurisdiction without a franchise agreement or extension as defined by federal law; and WHEREAS, the first reading of this ordinance was held on March 14, 2000, and the second reading of this ordinance was held on March 28, 2000. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That in order to permit Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, to continue to operate a cable television franchise within the territorial limits of Roanoke County, Virginia, after April 1, 2000, and to prevent any interruption of cable television services to customers of Salem Cable TV, the franchise of Blacksburg/ Salem Cablevision, Inc., d/b/a Salem Cable TV, for the operation of a cable television system within Roanoke County, Virginia, is hereby extended for a period of ninety (90) days beginning at 12:00, midnight, on April 1, 2000, under the same terms and conditions as contained in the existing franchise agreement originally granted by the Board of Supervisors of Roanoke County, Virginia, to Booth American Company, d/b/a Salem Cable TV, in October, 1994, and subsequently transferred to Blacksburg/Salem Cablevision, Inc., d/b/a Salem Cable TV, as of April, 1997. 2. This ordinance shall be in full force and effect from its passage. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: 12A"Jug. 49,64;11— Brenda J. Wolton, CMC Deputy Clerk to the Board of Supervisors cc: File Joseph B. Obenshain, Senior Assistant County Attorney 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2000 RESOLUTION 032800-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM - J CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 28, 2000, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Request from Schools for approval of $30,000 grant from Carilion Community Health Fund for two part-time school nurses at Northside and William Byrd High Schools. 2. Request for approval of resolutions of appreciation upon the retirements of Janet Y. Camden, Sheriff's Office, and Jack A. Camden, Jr., Police Department. 3. Acceptance of a donation of a variable width sight easement across a parcel of land owned by Russell T. and Barbara H. Shores, located at the intersection of Lakedale Road and Highfields Road, Windsor Hills Magisterial District. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara 1 NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: &,4.JA- 1� - 4kll LI'111= Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File LaVern H. Davis, RN, MSN, Supervisor Health Services Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Gerald Holt, Sheriff Joseph Sgroi, Director, Human Resources Ray Lavinder, Chief of Police Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Community Development 2 ACTION #A -032800-3.a ITEM NUMBER JJ _' MEETING DATE: March 28, 2000 AGENDA ITEM: Request from Schools for approval of $30,000 grant from Carilion Community Health Fund for two part-time school nurses at Northside and William Byrd High Schools. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: A grant proposal was submitted on December 1, 1999 to provide funding for two part-time school nurses to be assigned to Northside and William Byrd high schools. SUMMARY OF INFORMATION: Roanoke County Schools has been selected for a grant award in the amount of $30,000 for its school nurse initiative. (See Attachment) FISCAL IMPACT: The cycle for the grant is March 1, 2000 - February 28, 2001. $7,500 will be paid on or around March 1, 2000; June 1, 2000; October 1, 2000; and January 1, 2001. STAFF RECOMMENDATION: Appropriation of the $30,000 grant to the school nurse program with Carilion Community Health Fund (739000-0542) La ern H. Davis, RN, MSN Elmer C. 14odge Supervisor, Health Services County Administrator ACTION VOTE No Yes Absent Approved (x) Motion by: Joseph McNamara to approve Church _ x Denied () Johnson _ _ x Received () McNamara_ x Referred () Minnix _ x _ To () Nickens _ _ x cc: File LaVern H. Davis, RN, MSN, Supervisor Health Services Diane D. Hyatt, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board CAP,ILION Health System A CENTURY OF CARING January 20, 2000 LaVem H. Davis, RN, MSN. Supervisor of Health Services Roanoke County Public Schools 5937 Cove Road Roanoke, Virginia 24019 Dear Ms. Davis, On behalf of the Carilion Community Health Fund, we are delighted to inform you that Roanoke County Schools has been selected for a. grant award' in the amount of $30,000 for its School Nurse Initiative. The cycle for this grant is March 1, 2000 to February 28, 2001. This Letter of Agreement (hereinafter referred to the Letter) sets forth the terms of your grant and the manner in which it will be administered. It includes a description of your project; the specific personnel, items or operations for which the CCHF will pay; specific goals the project should meet; reporting requirements; payment process; evaluation criteria; and other items. As project manager, please review this letter carefully so that you understand, and are in agreement with, the stated terms. It is important that this office communicate with one person in your organization. If the grant proposal author will not be serving in this capacity for the year long award cycle, please forward a letter to this office identifying the project manager. Two original letters shall be signed: one for your records as the designated project manager, and the other for Carilion Health System records. Please return one signed original copy of the letter to Susan Gring, Director of Carilion Health System, Community Partnerships, 7 Albemarle Avenue, Roanoke, Virginia 24016 by February 15, 2000. The first payment will be distributed approximately 90 days following the grant proposal deadline; the signing of this Letter; and the project manager's mandatory attendance at a Grantee Orientation Forum in the Community Room of the Medical Building (adjacent to Carilion Roanoke Community Hospital, on Monday, February 21 from 11 a.m. —1 P.M. Please call Judy Hosey at (540) 224-6971 to make arrangements for your attendance. ?_sr C)f::o� 6u•: !3-'— fivarc��, Virginia_103te-3'Z Page 2 of 5 CARILION COMMUNITY HEALTH FUND.., PROJECT DESCRIPTION: Continuation of School Nurse Initiativeto provide high school students health assessments, education, case management services, and medication administration. Desired outcomes include enhanced academic performance, and reduced health problems and school absences. USE OF FOUNDATION FUNDS: Funds will be used for RN salaries. SPECIFIC PROJECT OBJECTIVES: To continue the placement of two (2) school nurses, one each at the two high schools in Roanoke County with the most need to: ♦ improve access to primary and preventive care of the student population, especially those identified as "at risk". ♦ motivate and educate students to improve their health. ♦ champion community initiatives to reduce health risks and develop a model of school health nurses in the school setting as an innovative model for care delivery to expand to other sites. 2. To evaluate the effectiveness of the school health nurse placement using: ♦ evidence of successful grade or program completion, etc. ♦ improved classroom attendance. REPORTING REQUIREMENTS: As stated at the Grantee Orientation, the Roanoke County Schools must submit two copies of the progress report to the CCHF at the end of each reporting period. There are two reporting periods in the grant cycle. Site visits will follow receipt of the first report and the second report should provide an overview of the past five months of activity but should predomininently focus on program effectiveness and measurable program outcomes. The following schedule shows when each CCHF report is due to the Office of Community Partnerships. *On time payments cannot be guaranreea it repvr « Cal G �• - - - - will be issued if reports are not submitted. ants Page 3of5 .,.. ANNUAL REPORTING CYCLE�- APRIL 1 CYCLE DECEMBER 1 CYCLE Cycle Begins Report Deadline Grant Cycle Begins First Award Payment (pending receipt of Report DeadlineGrant First Award Payment (pending receipt of letter and orientation attendance) March 1 letter and orientation attendance) July 1 Second Award Payment June 1 Second Award Payment October 1 First Report Due — 2 copies *SITE VISITS First Report Due — 2 copies August 15 September *SITE VISITS (Sept 6,7,8,11,12,13, 2000) December 15 January (Jan.4,5,8,9,10, 2001) (Snow Days -January 19 & 22, 2001) Third Award Payment (pending receipt Third Award Payment (pending receipt October 1 of report and successful site visit) February 1 of report and successful site visit) New Funding Cycle for Grant Renewals* New Funding Cycle for Grant Renewals* December 1 *Repeat Program Proposals April 1 'Repeat Program Proposals demonstrating successful reports demonstrating successful reports (including community needfindicators (including community need/indicators and outcomes) need only submit and outcomes) need only submit executive summary sheet (no page limit) executive summary sheet (no page limit) to include new proposal objectives, to include new proposal objectives, certificate of tax exempt status, and certificate of tax exempt status, and demonstration of progress toward self demonstration of progress toward self sustenance of program along with sustenance of program along with budget proposal. budget proposal. Fourth Award Payment. January 1 Fourth Award Payment May 1 July 15 Second and Final Report Due — 2 March 15 Second and Final Report Due — 2 copies (final report should indicate copies (final report should indicate progress toward objectives and progress toward objectives and measurable outcomes) measurable outcomes) be available for sign-up at the Grantee Orientation. Please be prepared to select a date. *Site visit dates will PAYMENT Grant PROCESS: payments will be made in four installments and processed as follows*: *On time payments cannot be guaranreea it repvr « Cal G �• - - - - will be issued if reports are not submitted. ants Page 4 of 5 EXPENDITURES OF GRANT FUNDS: The grant is for the purpose(s) stated in this Letter. The funds provided may be spent only in accordance with the terms set forth herein. The "School Nurse Initiative" is subject to modification only with CCHF prior written approval. Expenses charged against this grant may not be incurred prior to the date the grant period begins or subsequent to its termination date, and may be incurred only as necessary to cavy out the purpose(s) and activities of the approved project. The grantee organization is responsible for the expenditure of funds and for maintaining adequate supporting records consistent with generally accepted accounting practices. The CCHF reserves the right to audit the financial records, review insurance coverage of the grantee organization, and other records as appropriate. PROJECT EVALUATION: As stated during the Grantee Orientation, the CCHF will evaluate each project utilizing several instruments which shall include: progress reports, site visits, identifiable reports indicating progress toward achievement of outcomes, patient/client satisfaction surveys, partner assessment surveys, and other relevant data. These instruments will be used to determine: the extent to which the "School Nurse Initiative" has met its objectives; the Roanoke County Schools's progress in generating or attracting resources to sustain the "School Nurse Initiative"; the extent of community commitment and support for the "School Nurse Initiative"; the cost-effectiveness of the "School Nurse Initiative's" approach; and the overall value of the "School Nurse Initiative's" approach to enhancing community health. PUBLIC RELATIONS/COMMUNICATIONS: At the Grantee Orientation, the CCHF provided its grantees with information and a brief description of the CCHF activities. A copy of the Letter was distributed to the Roanoke County Schools where grantees were informed that upon signature of the Letter, the Roanoke County Schools agrees to cite CCHF for its support wherever possible. In addition, the Roanoke County Schools agrees to provide designees of the CCHF with opportunities to participate in public events which highlight the project; respects and agrees to requests from the CCHF to participate in or to provide pictures, photo opportunities, or written materials for promotion purposes; and agrees to respect and protect the proprietary rights of CCHF with regard to data, research and original information. Published materials should specifically mention Carilion Community Health Fund's support, and copies of published materials shall be provided to the Office of Community Partnerships as soon as they become available. The Office of Community Partnership encourages submission of relevant success stories and photographs as they add realism to stakeholders' understanding of CCHF programs. CONFIDENTIALITY: The organization of the CCHF, its grant making and monitoring policies and procedures and its grant application and other materials are proprietary and confidential information. The Roanoke County Schools agrees to maintain the confidentiality of such information and, except as provided under Public Relations/Communications above, agrees not to share such information with others without the prior written consent of the CCHF. The Roanoke County Schools has shared or will share certain grant application and periodic reports. The CCHF agrees to maintain the confidentiality of such information and, except as provided under Public Relations/ Communications above, agrees not to share such information with others without the prior written consent of the "Roanoke County Schools". Page 5 of 5 SPECIAL PROVISIONS: A condition of this grant is that the Roanoke County Schools is an exempt organization as defined in Section 501(c) (3) of the Internal Revenue Code. All grants are made and'all funds should be used in accordance with current and applicable laws and pursuant to the Internal Revenue Code, as amended, and the regulations issued thereunder. The Roanoke County Schools must maintain its exempt organization status throughout the term of the grant and agrees to notify the CCHF of any termination or attempted termination of such status by the Internal Revenue Service during the grants term. EXTRAORDINARY CIRCUMSTANCES: In the event of the Roanoke County Schools's failure to perform or to comply with a substantial portion of the terms of this Letter, the CCHF reserves the right to terminate this grant. The CCHF also reserves the right to terminate this grant if the CCHF determines that payment of the grant would be in violation of any applicable law, rule or regulation or would violate the terms of any contract or agreement to which Carilion Health System or any of its affiliates is a party. LIMIT OF COMMITMENT: Unless otherwise stipulated in writing, this grant is made with the understanding that the CCHF has no obligation to provide other or additional support to the grantee organization. We extend best wishes on the award and much success with your project. Sincerely,. Lucas Sn es Chanes I. Lunsford, 11 Hospital Dire or Chairman of the Board Carilion Health System Carilion Medical Center W.e agree to all terms and conditions set forth in the Letter of Agreement, and understand that the Roanoke County Schools will receive its first grant payment on or about the first of the month following CCHF's receipt of a signed copy of this Letter,and attendance at the Grantee Orientation Workshop. La em Davis, RN, MSN 6" per i n�-2 rid �n-�- Project Manager Roanoke County Public Schools Roanoke County Public Schools -/ el O(� 10 10 Dafe Date I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2000 RESOLUTION 032800-3.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JANET Y. CAMDEN, SHERIFF'S OFFICE WHEREAS, Janet Y. Camden was first employed by Roanoke County on February 1, 1974, as a dispatcher with the Sheriffs Office; and has also held the positions of Lead Dispatcher and Corrections Records Clerk - Jail; and WHEREAS, Deputy Camden retired from Roanoke County on September 1,1999, as an Inmate Records Supervisor with the Sheriffs Office, after more than twenty-five years of service; and WHEREAS, Deputy Camden was extremely professional and proficient in her duties when interacting with the courts, Department of Corrections, and other governmental agencies in regards to inmate record keeping; and WHEREAS, Deputy Camden was often commended for her excellent record keeping abilities; and WHEREAS, Deputy Camden, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JANET Y. CAMDEN for over twenty-five years of capable, loyal and dedicated 1 6 service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: &4'A' - 4"We -- Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Gerald Holt, Sheriff Joseph Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2000 RESOLUTION 032800-3.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JACK A. CAMDEN, JR., POLICE DEPARTMENT WHEREAS, Jack A. Camden, Jr. was first employed by Roanoke County on December 1, 1973, as a Deputy Sheriff; was promoted to detective in 1976; returned to the Uniform Division in 1986 as a Corporal; and was promoted to Sergeant in 1989; and WHEREAS, Sergeant Camden was one of the original members of the Police Department which was established in 1990; and WHEREAS, Sergeant Camden retired from Roanoke County on January 1, 2000, as a Police Officer - Sergeant, after more than twenty-six years of service; and WHEREAS, Sergeant Camden was known for his "laid back, calming" attitude which was an asset when dealing with potentially volatile situations faced by police officers almost every day; and WHEREAS, Sergeant Camden was respected by his co-workers and enjoyed assisting newer police officers with the basics of police work; and WHEREAS, Sergeant Camden, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke 1 County to JACK A. CAMDEN, JR. for more than twenty six years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Ray Lavinder, Chief of Police Joseph Sgroi, Director, Human Resources 2 ACTION NO. ITEM NO. A -032800-3.d AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 28, 2000 AGENDA ITEM: Acceptance of donation of a variable width sight easement across a parcel of land owned by Russell T. and Barbara H. Shores (Tax Map #86.11-4-10) located at the intersection of Lakedale Road and Highfields Road in the Windsor Hills Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for line of sight purposes in connection with acceptance of Lakedale Road into the state secondary road system in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a perpetual variable width sight easement generally lying adjacent to Highfields Road at its intersection with Lakedale Road from Russell T. Shores and Barbara H. Shores (Deed Book 1259, page 83; Tax Map No. 86.11-4-10), as shown on a plat dated August 18, 1999, prepared by the Roanoke County Engineering Department, a copy of which is attached hereto as Exhibit A. Acceptance of this easement represents the implementation of the new administrative policy to acquire an easement without a lender release (reference memo to the Board dated February 29, 2000, from Paul Mahoney, Gary Robertson, and Arnold Covey). The location and dimensions of the easement have been reviewed and approved by County Community Development stall. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. S 3 Respectfully submitted, Vickie L. Huffma Assistant County ttorney ACTION VOTE No Yes Absent Approved (x) Motion by: Joseph McNamara to approve Church _ x _ Denied () Johnson _ _ x Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens _ _ x cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Community Development G:\ATTORNEY\VLH\AGENDA\CONSENT\shores.sight.rpt.wpd A METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. EXIST. /.P. BEARS N 88` W, I.03' . LAK qo 6 ¢P, r 0 � g3 S t� X1:0 ,I- t TAX ,76.11-4-10 ICt LOT f PROPERTYt¢ p RUSSEL1 Z SHORES & BARBARA H. SHARES D. S. 1259, PG. BJ UNE OF SIGHT EASEMENT 450,',� tea. 2 a -yip. �p 4r t TAX MAP N0.___ TAX11-4-9 1OT 2 PROPERTY OF REX N. W17E $ & MARGARET S. W1 7F Q O.B. 1153, P6: 653 SL OvC�K 2 MAP CF R/12YRi S' P.B. 3, PG. 247 CURVE TABLE SCALE. 1* - 50 FT LINE OF SIGHT EASEMENT TO BE CONVEYED TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION BY RUSSELL & BARBARA SHORES PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: a81/8 99 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2000 RESOLUTION 032800-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: Brenda J. Hblton, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Session File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2000 ORDINANCE 032800-5 GRANTING A SPECIAL USE PERMIT TO REGAL, INC. TO CONSTRUCT AN ICE CREAM PARLOR TO BE LOCATED IN THE 6400 BLOCK OF WILLIAMSON ROAD (TAX MAP NO. 38.06-7-1), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Regal Inc. has filed a petition for a special use permit to construct an ice cream parlor to be located in the 6400 block of Williamson Road (Tax Map No. 38.06-7-1) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 7, 2000; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 29, 2000; the second reading and public hearing on this matter was held on March 28, 2000. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Regal, Inc. to construct an ice cream parlor to be located in the 6400 block of Williamson Road (Tax Map No. 38.06-7-1) in the Hollins Magisterial District is substantially in accord with the adopted 1999 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) The property will be developed in substantial conformity with the Preliminary Plan of Bruster's Ice Cream, prepared for Gary and Rebecca Lierman dated January 17, 2000; said plan prepared by Lumsden Associates, PC; and the dumpster shall be located on the south property line outside of the limits of the FEMA floodway. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: &4-JL� , x0/041--.1 Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 ROANOKE COUNTY DEPARTMENT OF C0MMUNITY DEVELOPMENT Regal, Inc. SPECIAL USE PERMIT -Existing Zoning C-2 Part of Tux Mara No. 38.06-7-1 S-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2000 ORDINANCE 032800-6 AUTHORIZING THE VACATION OF A 10' GREENSPACE EASEMENT LOCATED ALONG THE BOUNDARY LINE BETWEEN LOTS 3 AND 4 IN SECTION 3 OF THE LILIES OF THE GARDEN, IN THE CAVE SPRING MAGISTERIAL DISTRICT UPON THE PETITION OF STRAUSS CONSTRUCTION CORPORATION WHEREAS, by subdivision plat entitled 'PLAT OF SUBDIVISION FOR STRAUSS CONSTRUCTION CORPORATION CREATING HEREON SECTION NO. 3, "LILIES OF THE GARDENS" BEING ASUBDIVISION OF TAX #96.02-1-45.1,' dated March 27, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 143, a ten -foot (10') private greenspace easement, extending from Cotton Hill Road to Chagall Drive, was created and shown along the boundary line between Lot 3 (Tax Map #96.07-8-3) and Lot 4 (Tax Map #96.07-8-4); and, WHEREAS, the Petitioners, Strauss Construction Corporation and the Gardens of Cotton Hill Homeowners Association, have requested that said 10' greenspace easement be vacated pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on March 14, 2000; the public hearing and second reading of this ordinance was held on March 28, 2000. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "10' GREENSPACE EASEMENT" extending from Cotton Hill Road to Chagall Drive along the boundary line between Lot 3 (Tax Map #96.07-8-3) and Lot 4 (Tax Map #96.07-8-4), as created and shown on the plat entitled 'PLAT OF SUBDIVISION FOR STRAUSS CONSTRUCTION CORPORATION CREATING HEREON SECTION NO. 3, "LILIES OF THE GARDENS" BEING A SUBDIVISION OF TAX #96.02-1-45.1,' dated March 27, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 143, and being designated and shown as 10' GREENSPACE EASEMENT TO BE VACATED" on Exhibit A attached hereto, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy hereof shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: &ttk Q 14"4-1 Brenda J. H61ton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 v lrv�l r� UY DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLEC N ACCURATE BOUNDARY SURVEY. 2. 132.772 ro 10' GREENSPACE rn EASEMENT TO BE VACATED cm ,5011 rn 3. 1 13.98 Q '? C4 co o � � 6 4x MAP No, 96.07-8-3&4 _ PLAT SHO WING 10 FT GREENSPA CE EASEMENT TO BE VACATED SECTIONS "LILIES OF THE GARDENS" SCALE: — 1 )j_ 50 _— ?EPARED BY. ROANOKE COUNTY %PARTMENT OF COMMUNITY DEVELOPMENT DATE: 03-07—OC AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 28, 2000 ORDINANCE 032800-7 VACATING AND CLOSING AS PUBLIC RIGHT- OF-WAY AN 81 SQUARE -FOOT PORTION OF FAIRWAY VIEW TRAIL ADJACENT TO LOT 30, BLOCK 2, SECTION 2, IN FAIRWAY FOREST ESTATES SUBDIVISION RECORDED IN PLAT BOOK 10, PAGE 122. WHEREAS, the Petitioner, Baron Enterprises of Virginia, Inc., is the owner of Lot 30, Block 2, Section 2, Fairway Forest Estates, of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 10, Page 122; and, WHEREAS, the Petitioner has requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close as public right-of-way an 81 square -foot portion of Fairway Forest Estates, adjacent to Lot 30, Block 2, said right-of-way having been dedicated to the public on the "PLAT OF TOTAL AREA = 32.92 Ac., SECTION N0.2, FAIRWAY FOREST ESTATES', in the Windsor Hills Magisterial District of Roanoke County, Virginia, and recorded in Plat Book 10, Page 122; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on March 14, 2000; the public hearing and second reading of this ordinance was held on March 28, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the portion of public right-of-way, situate in the Windsor Hills Magisterial District of Roanoke County, shown and hatched on Exhibit A attached hereto, entitled 'PLAT SHOWING PORTION OF FAIRWAY VIEW TRAIL TO BE VACATED AND COMBINED WITH LOT 30, "FAIRWAY FOREST ESTATES" (P.B. 10, PG. 122)', being 81 square feet of Fairway View Trail adjacent to Lot 30, Block 2, Section 2, Fairway Forest Estates, dedicated on the subdivision plat of Section No. 2, Fairway Forest Estates, recorded in the aforesaid Clerk's Office in Plat Book 10, page 122, be, and hereby is, vacated and closed pursuant to Section 15.2- 6 2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That fee simple title to the subject right-of-way shall vest in the owner of the abutting property within the subdivision as provided in §15.2-2274 of the Code of Virginia (1950, as amended), subject to the condition that the vacated area of land shall be added and combined, by deed or by plat, to said abutting property, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. b. That the entire 81 square -foot area vacated and closed is hereby reserved and retained as a public utility easement, together with the right of any public utility company to provide maintenance to any existing or future facilities located within the vacated area, and together with the right of ingress and egress thereto from the public road.. C. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of Baron Enterprises of Virginia, Inc. 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Church, McNamara NAYS: None ABSENT: Supervisors Johnson, Nickens A COPY TESTE: Brenda J. H Iton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Valuation Paul M. 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