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HomeMy WebLinkAbout5/9/2000 - Adopted Board RecordsA-050900-1 ACTION #. ITEM NUMBER iC-" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 2000 AGENDA ITEM: Request to Approve School Board Budget for FY 2000-01 BACKGROUND: A balanced budget was submitted to the Roanoke County Board of Supervisors as of April 1, 2000. The budget included average salary increases of 3% for all school employees and a 25% increase in the group health insurance plan. The budget also included a request to reduce the reservation of $1.5 million in funding for operating the future high school in south county/Glenvar Middle addition in order to fund the salary and insurance increases for 2000-01. After meeting with County staff and board members, we are presenting this revised budget which addresses the priorities outlined by the School Board to reduce K-2 pupil/teacher ratios and provide competitive salary packages for all school employees. The revised budget includes an average 4% salary increase for all school employees, signing bonuses for new teachers, increases in substitute teacher and bus driver pay, expansion of the nursing day, expansion of the elementary SAP program, additional funding for head custodians and inservice days for instructional aides. We were able to fund these budget items due to the high level of county support for education and the effort of school staff to find creative ways to address budget needs with fewer dollars. Elementary Assistant Principals and Language Arts Coordinators will be spending a portion of everyday in the classroom in order to reduce pupil/teacher ratios. Central office and secondary schools have reduced their staffing for next year in order to reassign personnel to the schools with the highest ratios. Signing bonuses will be tried for the first time in an effort to attract the best teaching graduates to Roanoke County. New positions for special education, computer technology, distance learning aide, and a full-time substitute custodian will be funded with early retirement savings. School Resource Officers will be present at all secondary schools for the first time next year and the elementary DARE program will be expanded through our SAP Coordinators. Health insurance benefits have been modified in an effort to reduce the rate increase for next year and contain claims costs in future years. The FY 1999-2000 year end balance will be used to fund school buses and non-recurring expenses for the KPMG software upgrade and GASB #34 implementation. FISCAL EWPACT: The FY 2000-01 School Operating Fund budget is $95,277,499 and all school fund budgets total $103,247,046. The County will reserve the full $1,500,000 for the future operating costs of the new high school and Glenvar Middle school addition and will fund another $2,000,000 for Phase 1 capital projects in the Blue Ribbon Committee report. STAFF RECOMMENDATION: County and School staff and board members from both boards have diligently worked together to provide affordable health insurance and reasonable salary increases, as well as reduce the K- 2 pupil/teacher ratios for next year. Staff recommends adopting this budget for FY 2000-01. I: \superintendent\Brenda\SCHLBRD \BDREPORT\5-9-OO.DOC SUBMITTED BY: APPROVED: 44a&� Linda er Superintendent �� A4z-- Elmer Hodge County Administrator ---------------- ------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church — x Denied () School Board budget Johnson — x Received () McNamara_ x — Referred () Minnix — x To () Nickens — x cc: File Dr. Linda Weber, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board i:\superintendent\Brenda\SCHLBRD\BDREPORT\5-9-OO.DOC a Roanoke County Schools 2000-2001 BUDGET Revised April 13, 2000 In �- / Prepared by The Department of Budget & Finance Penny A. Hodge Director of Budget & Finance 0 Sandra K. Thornton Administrative Specialist Roanoke County Public Schools 5937 Cove Road, NW Roanoke, VA 24019 (540) 562-3717 / 562-3716 Roanoke County Public Schools School Board Members January 1, 2000 Hollins District Jerry L. Canada Chairman Cave Spring District William A. Irvin, III Windsor Hills District Thomas A. Leggette Vinton District Michael W. Stovall Vice Chairman Catawba District Marion G. Roark Central Administration Dr. Linda Weber, Superintendent Dr. James Gallion, Deputy Superintendent Dr. Lorraine Lange, Assistant Superintendent of Instruction Mr. Tom Hall, Assistant Superintendent of Personnel a E— { `W Table of Contents * Executive Summary MissionStatement........................................................................................................ 1 Superintendent's Budget Message............................................................2 BudgetCalendar...................................................................................................... 3 FY2000-01 All Funds Summary................................................................................. 4 Budget Development Process.................................................................................... 5-6 Resources to Support Operations (Revenues)........................................................... 7-9 Operating Fund Expenditures by Budget Categories...........................................10-12 Local Appropriation Historical Amounts................................................................. 13 Fund Balance Historical Comparison........................................................................ 13 Historical Average Daily Membership Count........................................................... 14 Other School Funds FoodServices............................................................................................................. 15 Textbooks................................................................................................................... 16 Federal, State, and Private Grants............................................................................. 17 Capital........................................................................................................................ 18 Executive Summary 8.1 SUPERINTENDENT'S BUDGET MESSAGE Public education in Virginia requires great scrutiny and collaboration in setting priorities. Our priorities this year are focused upon classroom instruction in two areas: 1. recruiting and retaining the best teachers by becoming and remaining competitive in our salary/benefit packages 2. providing class sizes which closely mirror what research demonstrates as optimal Beginning at the school level and carrying through the school division, staff as well as parents and members of our community are encouraged to share their interests/concerns. Budget requests are evaluated by central office staff who make cuts and then present their top priorities to the school board. The school board then comes to a consensus on their priorities and again entertains public input. A final budget is then presented to the board of supervisors for their scrutiny. The 2000-2001 budget reflects reductions in central office staff in order to meet necessary instructional demands and places numerous items on hold due to limited funding. As ever, there are more needs than funding. Making decisions with such weighty consequences — our children's futures — is always difficult. We sincerely believe we have done our best to narrow our priorities and offer them in this budget for 2000-2001. Sincerely, Linda H. Weber, Superintendent 2 a Roanoke County Schools All Funds FY 2000-01 Budget Summary . ,E_1 Roanoke County Schools All Funds Summary School Operating Fund 4 Budget Budget Increase Percent Fund FY 1999-2000 FY 2000-2001 (Decrease) Change School Operating Fund $ 91,081,332 $ 95,277,499 $ 4,196,167 4.6% Cafeteria Fund 3,495,000 3,600,000 105,000 3.0% Grants Fund 2,466,147 2,967,972 501,825 20.3% Textbook Fund 858,352 852,360 (5,992) -0.7% Capital Fund 554,248 549,215 (5,033) N/A Bus Fund 0 0 0 N/A Total $ 98,455,079 $ 103,247,046 $ 4,791,967 4.9% Roanoke County Schools All Funds Summary School Operating Fund 4 �g—/ Other Funds The budget development process for the Other Funds that include Food Service, Textbook, and Grants proceed concurrently with the foregoing process'for the development of the operating budget. The Cafeteria Fund captures the revenues and expenditures for the school cafeteria program. This is fully funded from lunch fees and reimbursement from the state and federal governments. The Grants Fund is 100% funded by local, federal and state grants. The Textbook Fund accounts for the purchase, sale and/or rental of textbooks. This fund is highly subsidized by the School Operating Fund through an interfund transfer. Budget Adoption, Implementation, and Evaluation The budget for the school division for the next year is proposed at board meetings and work sessions in February and early March. On or before April 1 of each year, the School Board adopts the next fiscal year's budget and submits to the Board of Supervisors for appropriations. The school division operates as a legally separate component unit. However, the school division is fiscally dependent upon the County of Roanoke for its funding. The final adoption and appropriations occur around June 1 of each year. The implementation of the approved plan is addressed in the following section of the Executive Summary. The final step in the budget process is the evaluation of the financial plan. The results of operations for the fiscal year are set forth annually in both the County's Comprehensive Annual Financial Report (CAFR) and the Superintendent's Annual Report to the State Department of Education. n RESOURCES TO SUPPORT OPERATIONS -Continued Federal Revenue: Preschool 0 6,000 0 (6,000) Forest Reserve Fund 961 1,345 961 (384) Voc Ed - Carl Perkins Act - Adult 0 22,603 0 (22,603) Voc Ed - Carl Perkins Act 116,219 93,616 117,444 23,828 Total Federal $ 117,180 $ 123,564 $ 118,405 $ (5,159) Local Appropriation: Local Appropriation - County $ 46,325,723 $ 47,626,138 $ 48,950,492 $ 1,324,354 Transfer from School Fund 20,313 0 0 0 Transfer From Gen. - CSA 449,705 0 0 0 Transfer From Gen. Fund - Dental 217,116 315,727 347,299 31,572 Transfer From Insurance Fund 28,269 0 0 0 Total Local $ 47,041,126 $ 47,941,865 $ 49,297,791 $ 1,355,926 Other Revenue: Interest Income $ 76,657 $ 25,000 $ 50,000 $ 25,000 Rental of School Property 68,575 70,000 70,000 0 Tuition - Regular Day School 119,298 85,000 100,000 15,000 Tuition - Summer School 97,740 97,740 100,000 2,260 Tuition - Adult Education 157,649 125,000 159,946 34,946 Tuition From Other Localities 57,117 50,000 50,000 0 Fees From Pupils -Driver Education 35,250 30,000 44,000 14,000 Trans Fees for Group Events 2,995 2,500 2,500 0 Tuition Fr Pri Source - Summer Gifted 0 11,015 20,000 8,985 Other Miscellaneous Revenue 56,817 1,000 1,000 0 Rebates/Insurance Refunds 30,625 5,000 5,000 0 Revenues Charged to Departments 33,618 30,000 0 (30,000) Transfer from Health Insurance Reserve 0 0 263,543 263,543 Total Other $ 736,341 $ 532,255 $ 865,989 $ 333,734 Total School Operating Revenue $ 88,038,810 $ 91,081,332 $ 95,277,499 $ 4,196,167 8 r E -i OPERATING FUND EXPENDITURES BY BUDGET CATEGORIES The education of students is a labor intensive enterprise that is reflected in the allocating of the financial resources of the school system. For the 2000-01 fiscal year, contract salaries and fringe benefits are budgeted to consume 79.4% of expenditures in the operating budget as shown on page 12. The major department budget areas are discussed below. The classroom instruction departments of the school operating fund are composed of expenditures dealing directly with the interaction between teachers and students in the classroom. This includes the development of curriculum and instructional programs which support the standards of quality and the administration of schools and programs in compliance with state, federal, and school board mandates, policies, and guidelines. Classroom instruction also includes expenditures associated with educational testing, vocational education programs, special education services, homebound instruction, and guidance services. Personnel is the largest expenditure in the school operating fund. These departments include the salary and fringe benefit costs for classroom personnel, instructional and central office support staff, and school administration. Support services is composed of expenditures related to providing transportation for regular, special, and summer school programs and the maintenance and operation of all school plant facilities. The central support departments include expenditures. for the school board and the superintendent. The expenditures associated with the preparation of the school budget, pupil assignments, and staff development are also included in this category. Insurance premiums and the school system's share of data processing services are budgeted under central support. The special programs departments capture the cost of providing summer school and adult education classes. 10 3 Roanoke County Schools Operating Fund Expenditures *Estimated Average Daily Membership for 2000-01 School Year: 13,825 12 Cost Per Pupil $ 344 5,526 297 681 $ 6,848 32 $ 44 $ 6.892 E-1 Budget Percent Description FY 2000-01 of Total Classroom Instruction $ 4,762,634 5.0% Personnel 76,394,870 80.2% Support Services 4,104,750 4.3% Central Support 9,410,324 9.8% Total Operating Expenditures $ 94,672,578 99.3% Special Programs Summer School 444,975 0.5% Adult and Continuing Education 159,946 0.2% Total Other Programs $ 604,921 0.7% Total School Expenditures $ 95,277;499 100.0% *Estimated Average Daily Membership for 2000-01 School Year: 13,825 12 Cost Per Pupil $ 344 5,526 297 681 $ 6,848 32 $ 44 $ 6.892 E-1 Average Daily Membership The table and graph below describe the variance in Average Daily Membership (ADM) between September and March 30 for which ADM is calculated. Since state revenue is driven primarily by ADM, the information reflects possible state and local revenue gains or losses associated with loss or gain in student enrollment. Attendance Months 1993-94 1994-95 Membership Years 1995-96 1996-97 1997-98 1998-99 1999-2000 September 13,566 13,691 13,753 13,881 13,956 13,875 13,852 October 13,541 13,691 13,779 13,923 13,954 13,854 13,840 November 13,563 13,672 13,757 13,896 13,924 13,861 13,843 December 13,561 13,652 13,754 13,892 13,932 13,868 13,834 January 13,543 13,648 13,767 13,874 13,921 13,837 13,851 February 13,549 13,606 13,817 13,883 13,889 13,795 13,840 March 13,549 13,613 13,816 13,886 13,857 13,782 13,843 Gain/(Loss) (17 (78) 63 5 (99) (93) 9 March ADM 13,551 13,652 13,721 13,863 13,898 13,862 13,850 Budget ADM 13,425 13,600 13,650 13,776 13,950 13,950 13,825 Gain/(Loss) 126 52 71 87 -52 -88 25 Note: The above figures do not include Regional School students. * Estimated March ADM for 1999-2000 Membership Pattern September through March 14000 13900 1993-94 1997-98 -II- - 0 13800 1974-75 1998-99 13700 1995-9-96 1999-00 13600 1996-97 13500 September October November December January February March Membership Months 14 Other School Funds E EI School Textbook Fund Revenue and Expenditure Summary The School Textbook Fund includes personnel costs for the textbook agent, temporary employees hired as needed to deliver books, payments for books and materials, and payments for books on consignment. This fund is supported to a large degree by an interfund transfer from the School Operating Fund. 16 Budget Budget Budget Increase FY 1998-99 FY 1999-2000 FY 2000-01 (Decrease) Revenues: State Reimbursement $ 309,029 $ 298,206 $ 485,714 $ 187,508 Sale of Receipt Books 2,000 2,500 2,500 0 Sale of Textbooks 40,000 56,000 50,000 (6,000) Payments for Lost Books 3,000 4,000 4,000 0 Transfer from School Operating Fund 497,646 497,646 310,146 (187,500) Total Revenues $ 851,675 $ 858,352 $ 852,360 $ (5,992) EM=ditures: Salaries & Related Costs $ 53,450 $ 54,048 $ 57,589 $ 3,541 Textbooks 798,225 804,304 794,771 (9,533) Total Expenditures $ 851,675 $ 858,352 $ 852,360 $ (5,992) The School Textbook Fund includes personnel costs for the textbook agent, temporary employees hired as needed to deliver books, payments for books and materials, and payments for books on consignment. This fund is supported to a large degree by an interfund transfer from the School Operating Fund. 16 Revenues: State Construction Grant Total Revenues E=ditares: Blue Ribbon Projects - Phase 1 Total Expenditures a E-1 School Capital Fund Revenue and Expenditure Summary Budget Budget Budget Increase FY 1998-99 FY 1999-2000 FY 2000-01 (Decrease) $ 554,772 $ 554,248 $ 549,215 $ (5,033) $ _554 772 $ 554,248 $ 549,215 $ (5,033) a $ 554,772 $ 554,248 $ 549,215 $ (5,033) $ 554,772 $ 554,248 $ 549.215 $ (5,033) 18 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 ORDINANCE 050900-2 AUTHORIZING THE RELEASE OF A RESTRICTION REQUIRING CONTINUATION OF USE OF PARK AREA BY THE COMMUNITY WHICH WAS IMPOSED ON PROPERTY CONVEYED TO THE CHURCH OF GOD - "OLD CATAWBA RECREATION CENTER" WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of any interests in real estate of the County be accomplished by ordinance; and WHEREAS, the first reading and public hearing of this ordinance was held on April 25, 2000, and the second reading of this ordinance was held on May 9, 2000; and WHEREAS, certain property was previously conveyed to the Church of God and a restriction was placed on this property at the time of conveyance. The Church has requested the release of this restriction; and as follows: BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, 1. That the restriction placed on property conveyed to the Church of God that the "park area would continue to be used for park and recreational purposes" as set out in the deed from the Board of Supervisors of Roanoke County to the Trustees for the Church of God of record in Deed Book 1237 at page 1984 be, and hereby is, released; and 2. That the County Administrator is hereby authorized to take such actions and execute such documents as may be required to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 3. That this ordinance shall take effect from and after the date of its adoption. On motion of Supervisor Church to adopt the ordinance modified to remove wording "of prophecy", and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Pete Haislip, Director, Parks & Recreation Arnold Covey, Director, Community Development Terry Harrington, County Planner 2 �Sll. ,. 4 9 . 42.1 1 Ac. 0 38.1 �1 O> 2.40 Ac �� 5246 5299 \C) 5283 5287 ♦ 5268 10 2.5• 49.9 ♦ 40.J�;"J'� ♦♦ �r�•c _ Ac. 5.305 53.31 44.f.i Q0�7 9. s 2,60 Ac. 48. 43: ♦ ♦ a. 2.94 Ac. 45. J 5.3.77 ♦ `� ' 1:00 , ,�b♦♦s ��� "6 . 46.1 Ac.♦♦�,.?�5.1.0 J 46. ♦ a 1 00 Ac. 5262 3.79 Ac.♦� 'a, - ', .es , .•. C) , ♦� e?�+ .o 5.00 Ac. -CbCd r .1 XV,55 . 7. 47 . 9� ��♦ ,.,�� 6 4. - 4.00 Ac. ♦ ti�e�, . 5 4 . 5.00 Ac. _ cJ6. 5.00 Ac.(D) ' 6.41 Ac.(C) ♦�° `�T; 6 3.5442 8. .8 4.9 57. 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Church -J ♦� 45.82 Ac. 49. ��� ♦� � 6 Cerrmetery •g''c� •�♦� � 5125 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 ORDINANCE 050900-3.a AMENDING ORDINANCE 011299-6, "ROANOKE COUNTY COMMUNITY PLAN" - ADOPTION OF A NEW FUTURE LAND USE MAP FOR THE DIXIE CAVERNS (EXIT 132) 1-81 INTERCHANGE AREA, AND THE INCORPORATION OF DEVELOPMENT GUIDELINES FOR THIS AREA, AND THE ADOPTION OF A MAP ENTITLED "ECONOMIC OPPORTUNITY AREAS - WEST COUNTY" WHEREAS, by Ordinance 011299-6 the Board of Supervisors adopted the "Community Plan for Roanoke County, Virginia;" and WHEREAS, as a result of increased traffic along the Interstate 81 corridor, the Virginia Department of Transportation has proposed improving the interstate to provide increased carrying capacity and to address safety concerns; and WHEREAS, these proposed improvements include the enlargement of Exit 132 at Dixie Caverns; and WHEREAS, the Planning Commission has prepared amendments to the Community Plan for Roanoke County comprised of the following component parts: ( A) Dixie Caverns Interchange District, and ( B) Hanging Rock Interchange District. WHEREAS, a Planning Commission Public Hearing on the proposed amendments was held after advertisement and notice as required by 15.2-2204 of the Code of Virginia, on April 4, 2000; and WHEREAS, the first reading and public hearing of this ordinance was held on March 28, 2000, and the second reading and public hearing was held on April 25, 2000, and continued to May 9, 2000. NOW THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 011299-6 adopting the "Roanoke County Community Plan" dated September 30, 1998, is hereby amended to include the following: (A) The adoption the Land Use and Economic Opportunity Area map revisions as shown on a map prepared by Whitesell Orisson, Inc. dated 3/7/00 and entitled 1 1-81 Interchange Study DIXIE CAVERNS PROPOSED LAND USE," said map is attached hereto as Attachment A. (B) The adoption of the map entitled "Economic Opportunity Areas - West County" prepared by the Roanoke County Department of Development dated September 30, 1998, revised April 4, 2000, said map is attached hereto as Attachment B. (C) The adoption of text amendments entitled "Dixie Caverns Interchange District" attached hereto as Attachment C. 2. That the effective date of this Ordinance is May 9, 2000. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, McNamara NAYS: None ABSTAIN: Supervisor Nickens A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Janet Scheid, Senior Planner Arnold Covey, Director, Community Development Terry Harrington, County Planner 2 vJujsjJA fi4uA.7 0�10-w s n CNVI CaSOccIONcl GNNaA'V*:) MIXIC 6PBIS *6Uv41J&4u1 10-1 11 , i i - It 1 Nil" m", 0 10 Z m ��unoa �saM juauzdotanaQ DIUIOUO09 z jo luauil iedaQ w2 sea.zy XItunq.zoddp otuzouoog3: Klunoo axoueoz a a 0 i 11 Cd U m 100 DIXIE CAVERNS INTERCHANGE DISTRICT DROJECT LOCATION AND DESCRIPTION The Dixie Caverns Interchange District, shown on the attached land use map, is bounded by Poor Mountain Road on the east, the Montgomery County line on the west, the ridge of Fort Lewis Mountain on the north and the Roanoke River on the south. The Interchange District is adjacent to and encompasses the 457 -acre Roanoke County Center for Research and Technology, a Planned Technology District with strict covenants and architectural controls. Within the Interchange District, located on the eastern border, is Valley TechPark, a 135 -acre industrial center surrounded by green space and walking trails. The Interchange District includes the Interstate 81 corridor and Rt. 11/460. In addition, the Interchange District is fifteen minutes away from the regional airport. Current land uses in the project area are widely varied and range from industrial to residential. The topography within the project area is slight to severe in terms of current and potential site development. West of the interchange the project area is comprised rimarily of farm land, pockets of residential development and minimal industrial/commercial growth. There are several large parcels of open land (ranging from 40 to 106 acres) with slopes of less than 10% within this area located between Route 11/460 and Interstate 81. With appropriate access improvements, these tracts could be suitable for industrial development. The area east of the interchange is more developed due to its proximity to the City of Salem. There is a combination of residential and commercial development in this area and the potential exists for additional commercial development along Route 11/460. Strip commercial development in this area, by adding entry points, could create additional traffic problems. Most of the existing development has occurred south of the Route 11/460 corridor, however, the Center for Research and Technology is expected to serve as a catalyst for new growth in the Dow Hollow and Prunty Road areas. Dow Hollow Road has been targeted as the primary access point to the Center for Research and Technology which will create commercial demand for the properties along this road. Both the north and south boundaries of the project area are comprised of steep slopes which are not suitable for intensive development. ATTACHMENT C �JECTIVES OF THE DIXIE CAVERNS INTERCHANGE DISTRICT We to the location factors cited above, the recent extension of public water and sewer acilities and the existence of significant tracts of undeveloped land, this is an area with ►pportunity for substantial growth. It is an objective of Roanoke County to direct and nanage this growth in a way that provides suitable locations for new businesses, uovides opportunities for commercial and industrial development that supports the misting Center for Research and Technology and Valley TechPark and protects ;xisting residential property values and quality of life in the area. In addition, the nterstate 81 corridor provides gateways into the Roanoke County community and this nterchange is one of the front doors. It is desirable to have this gateway express the -,ommunity's pride, our strong economic health , our good public image and our concern for the natural beauty of this area. The County would like to ensure that this interchange area develops in a manner that is attractive and provides the appropriate setting for science and high technology businesses, research and development firms, office and commercial uses that support these facilities and tourist and traveler facilities and services. STUDY OBJECTIVES . ,s a result of the increasing traffic along the Interstate 81 corridor, the Virginia Department of Transportation (VDOT) has proposed improving the interstate to provide increased carrying capacity and address safety concerns. One of these proposed improvements calls for the enlargement of the Dixie Caverns interchange, Exit 132. This interchange study has been conducted to analyze the potential impacts and opportunities that the road improvements provide on the current land uses. An additional objective of the project is to determine suitable land uses within the project area which can promote economic opportunities for the area while limiting the haphazard development of land in ways that are not consistent with the overall obiectives of the interchange district as cited above. DEVELOPMENT GUIDELINES The following Design and Land Use Guidelines are recommended to ensure that the development of the Dixie Caverns Interchange District conforms with the overall objectives of the District as stated above. These recommendations will be implemented in all or some of the following ways: (1) as guidelines in the review of rezonings and special use permits; (2) as requirements of terchange overlay district incorporated into the Roanoke County Zoning ►,uinance; or (3) as guidelines used in evaluating public/private partnerships to dvance economic development projects. itreetscape Improvements This interchange area is a gateway into the Roanoke County community. Landscaped medians and right-of-ways, where appropriate and visual, are encouraged to be incorporated into road improvement projects. In areas designated Core and Transition, the clustered development of new commercial and institutional buildings in a coordinated and cohesive design is encouraged. Shared entrances and shared parking lots are encouraged. The use of concrete curbing is recommended, where appropriate, in the areas designated Transition, Core and Principal Industrial to create a boulevard atmosphere. This will help to organize points of ingress and egress, improve drainage ways and provide a cohesive element to the corridor. The use of curbing also provides distinct areas for landscaping. . .nae 1. Monument style signs are encouraged throughout the interchange area. In areas designated Transition, monument signs, whether for multiple or single business, should not exceed 7 feet in height and 10 feet in width. In areas designated Core or Principal Industrial, monument signs, whether for multiple or single business, should not exceed fifteen feet in height and 10 feet in width. In all areas, monument signs should not be back lit but may have ground illumination. There should be a limit of one monument sign per parcel. 2. In situations where monument style signs are not used, then the sign regulations contained in the Office District (C-1) of the Roanoke County Zoning Ordinance, Section 30-93-13(D) should apply. 3. No new off -premises advertising should be allowed in the interchange district. 4. A financial incentive program should be developed to encourage owners of existing signs to renovate their signage to meet these recommended guidelines. 3 :hitectural Guidelines Exterior building materials are encouraged to be of high quality, attractive in appearance, durable and easily maintained for the life of the structure. Brick, stone or masonry construction is preferred for all structures but particularly for those buildings fronting or visible from the public street. Metal exterior construction materials are not encouraged. For properties zoned commercial, roof pitches of no less than a 4/12 pitch are encouraged on both primary structures and accessory structures. Flat roofs are not encouraged on commercial properties. Roof materials should be nonreflective. 4. Architectural design should be sensitive to form, texture, color and massing of buildings, with particular emphasis paid to articulating entrances and to minimizing bulk. 5. Bright primary colors for exterior materials, including trim, are discouraged. and Use Guidelines 1. It is the intention of Roanoke County to encourage the development and re- development of this interchange district in an orderly manner that is consistent with the stated objectives. This will ensure development that protects the environment and aesthetics of the area while protecting against development that is likely to cause or create a hazard or nuisance to adjacent properties. 2. The development and re -development of property within this interchange district should only be conducted when proper and safe vehicular access is provided taking into consideration sight distance, turning movements, acceleration. and deceleration lanes and speed of traffic. 3. It is the intention of Roanoke County to provide technical and/or financial incentives to property owners within this Interchange District, through public/private partnerships where appropriate, to encourage the development and re -development of property within the guidelines stated herein. 4. It is the objective of Roanoke County to encourage the development and re- development of those properties that are best situated for industrial and commercial development based on location, road access, topography and other physical attributes while preserving and protecting existing residential properties and those properties best suited for no development or for very low intensity development due to their special natural features. 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 ORDINANCE 050900-3.1b AMENDING ORDINANCE 011299-6, "ROANOKE COUNTY COMMUNITY PLAN" - ADOPTION OF A NEW FUTURE LAND USE MAP FOR THE HANGING ROCK (EXIT 141) 1-81 INTERCHANGE AREA, AND THE INCORPORATION OF DEVELOPMENT GUIDELINES FOR THIS AREA WHEREAS, by Ordinance 011299-6 the Board of Supervisors adopted the "Community Plan for Roanoke County, Virginia;" and WHEREAS, as a result of increased traffic along the Interstate 81 corridor, the Virginia Department of Transportation has proposed improving the interstate to provide increased carrying capacity and to address safety concerns; and WHEREAS, these proposed improvements include the enlargement of Exit 141 at Hanging Rock; and WHEREAS, the Planning Commission has prepared amendments to the Community Plan for Roanoke County comprised of the following component parts: ( A) Dixie Caverns Interchange District, and ( B) Hanging Rock Interchange District. WHEREAS, a Planning Commission Public Hearing on the proposed amendments was held after advertisement and notice as required by 15.2-2204 of the Code of Virginia, on April 4, 2000; and WHEREAS, the first reading and public hearing of this ordinance was held on March 28, 2000, and the second reading and public hearing was held on April 25, 2000, and continued to May 9, 2000. NOW THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 011299-6 adopting the "Roanoke County Community Plan" dated September 30, 1998, is hereby amended to include the following: (A) The adoption the Land Use and Economic Opportunity Area map revisions as shown on a map prepared by Whitesell Orisson, Inc. dated 3/7/00 and entitled 1-81 Interchange Study HANGING ROCK PROPOSED LAND USE," said map is attached hereto as Attachment A. 1 (B) The adoption of text amendments entitled "Hanging Rock Interchange District"attached hereto as Attachment B. 2. That the effective date of this Ordinance is May 9, 2000. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Janet Scheid, Senior Planner Arnold Covey, Director, Community Development Terry Harrington, County Planner 2 IUIGJ1/, 'R}uno0 s�ouiiey Asn ON`d"I v oW VN 19 N Y H RPA49 oGun4»*4u1 16-1 O a z W Q k $ 8 NJ a U , Qin a a8 ji� lt i !i a a z W Q k HANGING ROCK INTERCHANGE DISTRICT )ROJECT LOCATION AND DESCRIPTION fhe Hanging Rock Interchange District, shown on the attached land use map, is -omposed of the properties that surround the Exit 141 interchange. The center of the project area is the intersection of Routes 419 and 311. These two roadways along with Kessler. Mill Road form the major vehicular traffic routes in the Hanging Rock area. The area is comprised of a wide range of land use types including residential, commercial and industrial. The study area was of the trailhead foite of the Civil rrtBe Hanging attle of Hanging Rock in June 1864 and is now the location Rock Greenway system. Commercial development in the project area is located along the Rt. 419 and Rt. 311 corridors and includes two convenience stores with gas service and a retail store. The topography of the project area is modeate tand asevere. e surroundedroads by and slopes. ng development are located in the stream corridors As a consequence of this topography, commercial Access must bel�arefully managedpment will iy occur t avoid immediately adjacent to the roadway ncontrolled ingress and egress onto Routes 311 and 419. The parcels of land between Kessler Mill Road and Route 419 are composed of moderate to steep slopes. Due to close proximity to the interstate thesecons consideration of access cels ssues.have good potential for development but require careful Access to this land from Kessler Mill limited ed due to pooed is sight linbut es andrexcess excessively uire a stream crossing. Access from Route 419 steep topography. OBJECTIVES OF THE HANGING ROCK INTERCHANGE DISTRICT Due to the proximity of Interstate 81, the existing and projected traffic on Rt. 419 and Rt. 311 and the availability of public utilities this is an area with opportunity for strong economic growth. It is an objective of Roanoke County to provide suitable resources for economic growth while protecting the historic, natural and recreational facilities of the Hanging Rock community. In addition, the Interstate 81 corridor provides gateways into the Roanoke County community and this interchange is one of the front doors. It is desirable to have this gateway express the community's pride, our strong economic health, our good public image and our concern for the natural beauty and recreational opportunities that this area offers. ATTACHMENT B 1q-1 A STUDY OBJECTIVES As a result of the increasing traffic along the Interstate 81 corridor, the Virginia Department of Transportation (VDOT) has proposed improving the interstate to provide increased carrying capacity and address safety concerns. One of these proposed improvements calls for the enlargement of the Hanging Rock interchange, Exit 141. This interchange study has been conducted to analyze the potential impacts and opportunities that the road improvements provide on the current land uses. An additional objective of the project is to determine suitable land uses within the project area which can promote economic opportunities for the area while limiting the haphazard development of land in ways that are not consistent with the overall obiectives of the interchange district as cited above. DEVELOPMENT GUIDELINES The following Design and Land Use Guidelines are recommended to ensure that the development of the Hanging Rock Interchange District conforms with the overall objectives of the District as stated above. These recommendations will be implemented in all or some of the following ways: (1) as guidelines in the review ofrezonings and special use permits; (2) as requirements of an interchange overlay district incorporated into the Roanoke County Zoning Ordinance; or (3) as guidelines used in evaluating public/private partnerships to advance economic development projects. Streetscape Improvements 1. This interchange area is a gateway into the Roanoke County community. An overall streetscape theme which reflects a "parkway" atmosphere should be encouraged. Landscaping in existing right-of-ways adjacent to Routes 311 and 419 should be encouraged. In addition, landscaped medians and right-of-ways, where appropriate and visual, are encouraged to be incorporated into road improvement projects. 2. In areas designated Core and Transition, the clustered development of new commercial and institutional buildings in a coordinated and cohesive design is encouraged. 3. Shared entrances and shared parking lots are encouraged to create a safe vehicular environment and also to provide areas for landscaping. 2 Ina e Monument style signs are encouraged throughout the interchange area. In areas designated Transition, monument signs, whether for multiple or single business, should not exceed 7 feet in height and 10 feet in width. In areas designated Core or Principal Industrial, monument signs, whether for multiple or single business, should not exceed fifteen feet in height and 10 feet in width. In all areas, monument signs should not be back lit but may have ground illumination. There should be a limit of one monument sign per parcel. In situations where monument style signs are not used, then the sign regulations contained in the Office District (C-1) of the Roanoke County Zoning Ordinance, Section 30-93-13(D) should apply. No new off -premises advertising should be allowed in the interchange district. A financial incentive program should be developed to encourage owners of existing signs to renovate their signage to meet these recommended guidelines. Architectural Guidelines Exterior building materials are encouraged to be of high quality, attractive in appearance, durable and easily maintained for the life of the structure. Brick, stone or masonry construction is preferred for all structures but particularly for those buildings fronting or visible from the public street. 2. Metal exterior construction materials are not encouraged. 3. For commercial properties, roof pitches of no less than a 4/12 pitch are encouraged on both primary structures and accessory structures. Flat roofs are not encouraged on commercial properties. Roof materials should be nonreflective. Architectural design should be sensitive to form, texture, color and massing of buildings, with particular emphasis paid to articulating entrances and to minimizing bulk. 5. Bright primary colors for exterior materials, including trim, are discouraged. 6. A financial incentive program should be developed to encourage owners of existing buildings to renovate their facades to meet these recommended guidelines. 3 —rid Use Guidelines It is the intention of Roanoke County to encourage the development and re- development of this interchange district in an orderly manner that is consistent with the stated objectives. This will ensure development that protects the environment and aesthetics of the area while protecting against development that is likely to cause or create a hazard or nuisance to adjacent properties. The development and re -development of property within this interchange district should only be conducted when proper and safe vehicular access is provided taking into consideration sight distance, turning movements, acceleration and deceleration lanes and speed of traffic. It is the intention of Roanoke County to provide technical and/or financial incentives to property owners within this Interchange District, through public/private partnerships where appropriate, to encourage the development and re -development of property within the guidelines stated herein. It is the objective of Roanoke County to encourage the development and re- development of those properties that are best situated for industrial and commercial development based on location, road access, topography and other physical attributes while preserving and protecting existing residential properties and those properties best suited for no development or for very. low intensity development due to their special natural features. C± AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 ORDINANCE 050900-4 VACATING AN EXISTING 20 -FOOT DRAINAGE EASEMENT ON LOTS 9A (TAX MAP NO. 86.03-8-9), OWNED BY WEXFORD OF ROANOKE, INC., AND LOT 10A (TAX MAP NO. 86.03-8- 10), OWNED BY JACKSON ASSOCIATES LTD. OF VIRGINIA, AS SHOWN ON LOT LINE ADJUSTMENT PLAT FOR WEXFORD OF ROANOKE, INC., RECORDED IN PLAT BOOK 22, PAGE 172, AND CREATED ON SUBDIVISION PLAT OF WEXFORD, PHASE III, RECORDED IN PLAT BOOK 18, PAGE 125, AND LOCATED IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled 'SUBDIVISION PLAT OF WEXFORD PHASE III', dated February 13, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 125, a twenty -foot (20') drainage easement was dedicated and shown on Lots 9 and 10; and, WHEREAS, Lots 9 and 10 were subsequently resubdivided into Lot 9A and Lot 10A by plat entitled 'Lot Line Adjustment Plat for Wexford of Roanoke, Inc., Combining 0.153 Acre From Tax Map #86.03-8-10 (Lot 10) With Tax Map #86.03-8-9 (Lot 9), Wexford - Phase III ...', dated October 14, 1999, and of record in the aforesaid Clerk's Office in Plat Book 22, page 172; and, WHEREAS, the Petitioner Wexford of Roanoke, Inc., is the current owner of Lot 9A, Wexford Phase III (Tax Map No. 86.03-8-9), and Jackson Associates Ltd. of Virginia is the current owner of Lot 10A, Wexford Phase III (Tax Map No. 86.03-8-10); and, WHEREAS, the Petitioners have requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 20' drainage easement extending across Lots 9A and 10A, shown highlighted on the 'Easement Vacation Plat for Wexford of Roanoke, Inc., and Jackson Associates, Ltd., Showing the Vacation of 20' Drainage Easement Crossing Lots 9A and 10A'; and, WHEREAS, this vacation will not involve any cost to the County, and County staff has field inspected the subject easement and determined that the requested vacation is acceptable; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 25, 2000; the public hearing and second reading of this ordinance was held on May 9, 2000. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the existing 20' drainage easement, extending across Lots 9A and 10A, designated as "20' D.E. TO BE VACATED (P.B. 18, PG. 125)" and shown highlighted on the 'Easement Vacation Plat for Wexford of Roanoke, Inc., and Jackson Associates, Ltd., Showing the Vacation of 20' Drainage Easement Crossing Lots 9A and 10A', dated April 11, 2000, attached hereto as Exhibit A, said easement having been dedicated by subdivision plat entitled 'SUBDIVISION PLAT OF WEXFORD PHASE III', dated February 13, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 125, located in the Windsor Hills Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court 2 of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. A en, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 yM 01tmfl Q. ;a sgmg-m*-fig mr,.M�Mr 3ma m •y a\OfNO a\•hh �i P4 HIM v.. ku y� 1.Wtr � •�,N�'3c NiyH Xtj � 3h I Ge e 1 -lop �N N' 14 IL ,s La ` 1 t o,�•,�j9 �\5zy offj6 0 W <;�gm'nrg r 93C4v DN'# M�p( olE U�np�Ad �► nz th IQ 1A w IG o u�LA W m J J J J J 1 -lop �N N' 14 IL ,s La ` 1 t o,�•,�j9 �\5zy offj6 0 W <;�gm'nrg r 93C4v DN'# M�p( olE U�np�Ad �► nz th IQ 1A w IG o u�LA W m J J J J J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 RESOLUTION 050900-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 9, 2000, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes - March 14, 2000 and March 28, 2000 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals. 3. Report on the Fiscal Year 2000-2001 budget for the Roanoke Valley Juvenile Detention Commission. 4. Resolution of Appreciation upon the retirement of Toy S. Bowen, Department of Social Services. 5. Resolution of Support to Apply for a Land and Water Conservation Grant through the Virginia Department of Conservation and Recreation for the North Roanoke Park. 6. Request to ratify and confirm execution by the County Administrator of an option to purchase agreement on a shell building and 17.3627 acres at Valley Gateway. 7. Resolution of Appreciation to Villafans, France for erecting a memorial in memory of the heroism of Roanoke Valley soldiers from the Roanoke Valley. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File John M. Chambliss, Jr., Assistant County Administrator Dr. Betty McCrary, Director, Social Service Joe Sgroi, Director, Human Resources Pete Haislip, Director, Parks & Recreation David R. Porter, Director, Economic Development Paul M. Mahoney, County Attorney 2 A -050900-5.a ACTION NO. ITEM NUMBER -7-` Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 2000 AGENDA ITEM: Confirmation of Committee appointment to the Building Code Board of Adjustments and Appeals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS At the April 25 meeting, Supervisor McNamara nominated Richard Evans to serve another four-year term which will expire April 13, 2004. STAFF RECOMMENDATION It is recommended that the above nomination be confirmed. Respectfully submitted, Approved by, Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x — Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x To () Nickens — x _ cc: File Building Code Board of Adjustments and Appeals File 1 A -050900-5.b ACTION NO. ITEM NUMBER .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 2000 AGENDA ITEM: Report on the Fiscal Year 2000-2001 Budget for the Roanoke Valley Juvenile Detention Commission COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Phase I construction at the Roanoke Valley Juvenile Detention Center is nearing completion and we plan to begin operation of the first 48 beds in June, 2000. Phase II construction will begin in July and be completed in the summer of 2001. The attached budget is presented to each of the participating member localities (Botetourt County, Franklin County, Roanoke County, City of Roanoke, and City of Salem) for informative purposes and budget preparation. The per diem cost to each locality is $118.41 per bed per day used. The member localities are guaranteed access to the 48 beds on the pro -rata share of the beds set out in the service agreement (Botetourt County - 1; Franklin County - 5; Roanoke County - 12; City of Roanoke - 24; City of Salem - 6). Member agencies or outside agencies may have access to any available bed for the per diem rate and a small amount of double- bunking may be used. Should utilization become less than 90% for an extended period of time, the Commission may have to alter the per diem rate to cover the cost. The per diem rate is established to cover the cost of our debt service, operating costs and capital replacement (depreciation after year 1). The localities are not being asked for capital contribution to offset our cost. Based on the guaranteed bed space (12) and the per diem rate ($118.41), Roanoke County has been asked to cover the potential cost of utilizing this number of beds in the budget of the Court Service Unit and the additional amount has been included in their budget request. There will be an increase in the following fiscal year request when the final beds (totaling 81) become available in the summer of 2001. ALTERNATIVES: For the past three years, Roanoke County has often had to send -g our youth that needed secure detention to facilities in Northern Virginia and elsewhere about the state as beds were available. Now we will be able to treat these residents locally, in a state of the art facility. We will also be able to use technology such as video -conferencing to reduce the transportation of these youth back and forth to the placing locality. This budget notification is in accordance with the service agreement approved by Roanoke County and the other four participating localities. FISCAL IMPACT: The increased funding for the placement of Roanoke County youth has been included in the budget request of the Court Service Unit for FY 2000-01 and no new appropriation is required for this report. RECOMMENDATIONS: This budget document is presented for budget planning purposes of the participating localities and no specific approval is required. Respectfully submitted, John M. Cham iss, Jr. Assistant Administrator Appro ed Elmer C. /Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied ( ) Johnson _ x Received ( ) McNamara_ x _ Referred ( ) Minnix _ x To ( ) Nickens _ x _ cc: File John M. Chambliss, Jr., Assistant County Administrator ,-70,-3 ROANOKE VALLEY DETENTION CENTER PROPOSED BUDGET FOR FISCAL YEAR 2001 REVENUES: State Block Grant 1,248,000 City of Roanoke 979,051 Roanoke County 479,927 City of Salem 230,365 Franklin County 191,971 Botetourt County 38,394 Total Revenues 3,167,708 EXPENDITURES: 1002 Regular Employee Salaries 1,626,033 1003 Overtime Wages 8,000 1004 Temporary Employee Wages 59,733 1105 City Retirement 134,148 1116 ICMA Match 26,423 1120 FICA 124,391 1125 Medical Insurance 142,275 1126 Dental Insurance 12,553 1130 Life Insurance 13,008 1131 Disability Insurance 3,902 1135 W/C Wages 49,223 1145 Unemployment Wages 41,019 1150 Termination Leave Wages 4,500 2005 Maintenance Contracts 5,500 2010 Fees for Professional Services 100,000 2015 Advertising • 10,000 2020 Telephone 10,500 2021 Telephone -Cellular 420 2022 Electric 20,000 2024 Natural Gas 10,400 2026 Water and Sewage 7,200 2030 Administrative Supplies 12,000 2032 Housekeeping Supplies 14,000 2035 Expendable Equipment (<$1,000) 5,000 2038 Motor Fuels and Lubricants 2,500 2040 Publications and Subscriptions 700 2042 Dues and Memberships 700 2044 Training and Development 15,000 2046 Local Mileage 1,000 2048 Maintenance Equipment 7,500 2054 Fleet Management Daily Rental 15,000 2060 Food 120,000 2062 Medical 8,000 2064 Wearing Apparel 22,000 2066 Program Activities 11,000 2075 Printing 2,000 2101 Kitchen Supplies 10,000 2160 Postage 2,000 3020 Insurance 20,000 9015 Other Equipment 20,000 Interest Expense 470,080 Depreciation - Total Expenditures 3,167,708 Per Diem Rate 118.41 (See attached for calculation) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 RESOLUTION 050900-5.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF TOY W. BOWEN, SOCIAL SERVICES DEPARTMENT WHEREAS, Toy W. Bowen was first employed by Roanoke County on October 22, 1973, as an Adult Service Supervisor in the Social Services Department; and WHEREAS, Mr. Bowen retired from Roanoke County on April 1, 2000, as a Social Work Supervisor after more than twenty-six years of service; and WHEREAS, Mr. Bowen has devoted his career to providing services to the elderly population in an effort to maintain individuals in their own home and insure safety for those incapable of caring for themselves; and WHEREAS, for the past nine years, Mr. Bowen has also supervised the foster care program for children, and has supported the development of special needs foster care and the foster parent training program; and WHEREAS, Mr. Bowen, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to TOY W. BOWEN for more than twenty-six years of capable, loyal and dedicated service to Roanoke County. 1 FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: . nta� '-'V- ap�.'X Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Dr. Betty McCrary, Director, Social Services Joe Sgroi, Director, Human Resources iq AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 9, 2000 RESOLUTION 050900-5.d OF SUPPORT TO APPLY FOR A LAND AND WATER CONSERVATION GRANT THROUGH THE VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION FOR THE NORTH ROANOKE PARK. WHEREAS, the Department of Conservation and Recreation (DCR), provides funds to assist political subdivisions of the Commonwealth of Virginia in acquiring and developing open space and park lands; and, WHEREAS, there are urgent needs within Roanoke County to develop park land; and, WHEREAS, this area is deemed a development priority by Roanoke County and shall be referred to as North Roanoke Park; WHEREAS, in order to attain funding assistance from DCR, it is necessary that Roanoke County guarantee a proportionate share of the cost thereof; and, WHEREAS, the proportionate project share, $60,000, is funded by the Roanoke County Board of Supervisors; NOW, THEREFORE, BE IT RESOLVED BY THE, Roanoke County Board of Supervisors that County Administrator, Elmer Hodge is hereby authorized to cause such information or materials as may be necessary to be provided to the appropriate state agency and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the North Roanoke Park. AND BE IT FURTHER RESOLVED, the Roanoke County Board of Supervisors give its assurances that the funds needed as the proportionate share of the cost of the approved program will be provided, up to $60,000; AND BE IT FURTHER RESOLVED, that the Roanoke County Board of Supervisors gives assurances that the General Provisions of the L&WCF Act and the Virginia Outdoor Fund Fiscal Procedures will be compiled with in the administration of this project. AND BE IT FURTHER RESOLVED, that Roanoke County will operate and maintain the public recreation facility in good condition in perpetuity and will provide permanent project acknowledgments of the Participating Funding Agencies. AND BE IT FURTHER RESOLVED, that Roanoke County gives its assurances that all other applicable federal and state regulations governing such expenditure of funds will be complied with in the administration and operation of this project. AND BE IT FURTHER RESOLVED, that DCR is respectfully requested to assist in the prompt approval and funding of the North Roanoke Park Project in order to enhance the standard of recreational enjoyments for all our citizenry. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: mat- - Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Pete Haislip, Director, Parks & Recreation 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 RESOLUTION 050900-5.e APPROVING AN OPTION TO PURCHASE AGREEMENT WITH GREATER ROANOKE VALLEY DEVELOPMENT FOUNDATION FOR 17.326 ACRES, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 50.01-1-5.7) AS PART OF THE VALLEY GATEWAY BUSINESS PARK PROJECT WHEREAS, by Resolution #062596-8, the Board of Supervisors of Roanoke County urged the Greater Roanoke Valley Development Foundation to select Valley Gateway as the best site for a shell building because the site offered multiple opportunities for additional commercial and industrial development to increase the economic base and employment within the Roanoke Valley; and WHEREAS, by an Agreement dated December 20, 1996, the Board of Supervisors of Roanoke County, the Industrial Development Authority of Roanoke County, F&W Properties II, Inc., and the Greater Roanoke Valley Development Foundation agreed to commence the Valley Gateway Business Park Project; and WHEREAS, this Project included the acquisition of real estate and the construction of a 75,000 square foot shell building by the Greater Roanoke Valley Development Foundation; and WHEREAS, the Board of Supervisors proposes to secure an option on certain real estate from the Greater Roanoke Valley Development Foundation to further promote and encourage commercial and industrial development opportunities in Roanoke County; and WHEREAS, by Option to Purchase Agreement dated May 4, 2000, the Greater Roanoke Valley Development Foundation granted unto the Board of Supervisors 1 of Roanoke County, Virginia, an option to purchase 17.326 acres, more or less, being further shown on the Roanoke County land records as Tax Map Number 50.01-1-5.7, ("the Property"); and, WHEREAS, under the terms of said agreement, the option fee is $5,000.00, the purchase price for the Property is to be $1,535,760.00 and the option must be exercised on or before July 31, 2000; and, WHEREAS, at such time as said option is to be exercised, this matter will be brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the Option to Purchase Agreement dated May 4, 2000, between the Greater Roanoke Valley Development Foundation, Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. (2) That the County Administrator or assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said Property, all of which shall be approved as to form by the County Attorney. (3) That this resolution shall be effective on and from the date of its adoption. 2 On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE cc: File Clerk to the Board of Supervisors David R. Porter, Director, Economic Development Paul M. Mahoney, County Attorney G:\COMMON\April\SHELL-BLDG-RESO.wpd 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 RESOLUTION 050900-5.f OF APPRECIATION TO THE CITIZENS OF VILLAFANS FOR ERECTING A MEMORIAL IN MEMORY OF THE HEROISM OF ROANOKE VALLEY SOLDIERS IN WORLD WAR II WHEREAS, during World War II, a B-17 flying fortress, piloted by a Roanoke native, Lieutenant Edward H. St. Clair, was named "The Roanoke Magician" by its crew for their alma mater, Jefferson High School in Roanoke, Virginia, USA; and WHEREAS, this plane flew more than 35,000 miles in 49 bombing attacks, and was very successful in the months following the D -Day invasion in June, 1944; and WHEREAS, while on a flight over Germany in a successful bombing attempt of a tank factory in Mannheim, the Magician, flown by a new pilot, suffered extensive damage and lost three engines; and WHEREAS, the pilot, stabilized the plane and flew just over enemy lines into France, crash-landing in a field outside of Villafans, France; and WHEREAS, the Magician was destroyed and the pilot was killed instantly but his heroic actions saved the lives of all eight crew members; and WHEREAS, on May 21, 2000, the Town is dedicating a memorial to the bravery and heroism exhibited by these World War II soldiers; and WHEREAS, a group of students from the Virginia Western Community College in Roanoke Virginia, USA, will be traveling throughout France and have been invited to the memorial dedication and to a festival in the Town of Villafans. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation for the recognition by the Town of Villafans of 1 the heroism and bravery of these World War II soldiers. BE IT FURTHER RESOLVED, that the Board of Supervisors extends a hand of friendship to the people of Villafans and all of France, and its best wishes for a successful festival. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: ..191. Q-t,� Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File V, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 9, 2000 RESOLUTION 050900-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution; and carried by the following recorded vote: AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Closed Session File � - J A-050900-7 Item No. E-2 T S, I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: May 9, 2000 AGENDA ITEM: Request to execute a Performance Agreement approving a Public Private Partnership with Springwood Associates, LLC. COUNTY ADMINISTRATOR'S COMMENTS: �a,-f EXECUTIVE SUMMARY: Springwood Park is located in southwest Roanoke County at the corner of Route 419 and Brambleton Ave. The Park is a 10 -acre mixed-use commercial development of which approximately 2 acres is currently developed. On November 17, 1999, Springwood Associates, LLC requested Public Private Partnership Assistance to develop the remaining 8 acres into a 47,500 sq. ft. mixed-use commercial development. The request included sharing the cost of installation of a traffic signal; installation of deceleration, entrance, and turning lanes on Route 419; utility extensions and fees; and storm water management. Springwood estimated that it and other tenants would create $8,140,000 of new investment in real estate and business personal property and $12,800,000 in sales. This is estimated to generate $830,000 in new tax revenue over a three year period from real estate, personal property, BPOL fees, and sales tax. In the Performance Agreement, Roanoke County, through the Industrial Development Authority will reimburse Springwood up to $500,000 for road and traffic improvements and storm water management improvements over a four year period. Roanoke County will make the annual reimbursements on March 1 for up to four years based on the annual new tax revenue generated. The four year period begins when Springwood Associates applies for the first reimbursement, but the four year period will not exceed March 1, 2006. Staff does not expect a request for reimbursement prior to March 2002. The annual payment will not exceed $175,000. E- Ot FISCAL IMPACT No impact anticipated this fiscal year. ALTERNATIVES 1. Authorize the County Administrator to execute a performance agreement upon approval as to form by the County Attorney, to reimburse Springwood Associates, LLC, up to a maximum of $500,000 for the specified improvements. 2. Decline authorizing the County Administrator to execute a performance agreement with Springwood Associates, LLC. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve Alternative #1. Respectfully submitted: David R. Porter Director of Economic Development ACTION Approved: e4L �� Elmer C. Hodge County Administrator VOTE No Yes Abstain Approved (x) Motion by: H. Odell Minnix to approve Church _ — x Denied () authorizing execution of performance Johnson — x _ Received () agreement McNamara x Referred () Minnix — x _ To () Nickens _ x cc: File David R. Porter, Director, Economic Development Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney DENIAL A ACTION NO. -052300-8 ITEM NO. 5—/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 9, 2000 - AGENDA ITEM: Request for approval of Sheriff's employment agreement with the Roanoke County Board of Supervisors COUNTY ADMINISTRATOR'S COMMENTS: This issue has raised many questions from the staff of the Sheriff's Office. It is very important to me that these employees be treated as equitably and fairly as other County employees. If the Board chooses to keep the Sheriff in the County pay and classification system, we are going to develop a better method of reconciling State and County classifications. This is a most difficult and confusing task, but if other localities can do it so can we. At the previous meeting, the Board requested the following changes to the agreement: 1. Page 2, #3: "The County Finance Department WILL (not may) audit such distributions at the discretion of the Board of Supervisors. 2. Page 3, #10: "This agreement shall continue in full force and effect until terminated by either of the parties through written notice to the other party given at least NINETY (90) (not 30) days before the effective date of such termination. Additionally, I requested the following changes: 1. The block grant should be based on compliance with County practices each year. 2. If the State increases funding to the Sheriffs Office, the County should be able to reduce local funding a like amount. 3. If the Sheriff's Office generates fees sufficient to provide salary increases or benefits in excess of those received by County employees, the County should reserve the right to adjust the local funding contribution. These changes have not yet been made because other questions have also been raised. We will incorporate all changes at one time if approved by the Board. BACKGROUND: The Sheriff's Office currently participates in the County of Roanoke Pay & Classification plan, under the structure and direction of the Department of Human Resources, per an agreement signed by the Sheriff and approved by resolution number 12892-11 of the Roanoke County Board of Supervisors on January 28, 1992. SUMMARY OF INFORMATION: In recent years, there has been increased difficulty in the attempt to incorporate the Commonwealth Compensation Board Pay & Classification Plan with the County of Roanoke's Pay & Classification Plan. Also, furthering the complication was the attempt to amalgamate the Compensation Board policy with the County of Roanoke's Human Resource personnel policies and job descriptions. While the Sheriff is required by statute to employ certain personnel practices, at times, those practices have been and are continuing to be in conflict with County of Roanoke Human Resource personnel policies. It is respectfully requested that the Board of Supervisors consider termination of the subject employment agreement and adopt the proposed resolution. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: The resolution authorizing the County Sheriff. Respectfully submitted, Gerald S. Holt Sheriff Sheriff recommends approval of the attached Administrator to execute an agreement with the Approved by, Elmer C. kodge, Jr. County Administrator ACTION VOTE No Yes Approved () Motion by: Harry C. Nickens motion to Church _ x Denied (X) deny recommendation Johnson _ x Received () McNamara_ x Referred () Minnix _ x To () Nickens _ x cc: File Sheriff Gerald Holt Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources Abs