HomeMy WebLinkAbout5/9/2000 - Adopted Board RecordsA-050900-1
ACTION #.
ITEM NUMBER iC-"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 2000
AGENDA ITEM: Request to Approve School Board Budget for FY 2000-01
BACKGROUND: A balanced budget was submitted to the Roanoke County Board of Supervisors as of
April 1, 2000. The budget included average salary increases of 3% for all school employees and a 25%
increase in the group health insurance plan. The budget also included a request to reduce the reservation of
$1.5 million in funding for operating the future high school in south county/Glenvar Middle addition in order
to fund the salary and insurance increases for 2000-01.
After meeting with County staff and board members, we are presenting this revised budget which addresses the
priorities outlined by the School Board to reduce K-2 pupil/teacher ratios and provide competitive salary
packages for all school employees. The revised budget includes an average 4% salary increase for all school
employees, signing bonuses for new teachers, increases in substitute teacher and bus driver pay, expansion of
the nursing day, expansion of the elementary SAP program, additional funding for head custodians and
inservice days for instructional aides.
We were able to fund these budget items due to the high level of county support for education and the effort of
school staff to find creative ways to address budget needs with fewer dollars. Elementary Assistant Principals
and Language Arts Coordinators will be spending a portion of everyday in the classroom in order to reduce
pupil/teacher ratios. Central office and secondary schools have reduced their staffing for next year in order to
reassign personnel to the schools with the highest ratios. Signing bonuses will be tried for the first time in an
effort to attract the best teaching graduates to Roanoke County. New positions for special education, computer
technology, distance learning aide, and a full-time substitute custodian will be funded with early retirement
savings. School Resource Officers will be present at all secondary schools for the first time next year and the
elementary DARE program will be expanded through our SAP Coordinators. Health insurance benefits have
been modified in an effort to reduce the rate increase for next year and contain claims costs in future years.
The FY 1999-2000 year end balance will be used to fund school buses and non-recurring expenses for the
KPMG software upgrade and GASB #34 implementation.
FISCAL EWPACT: The FY 2000-01 School Operating Fund budget is $95,277,499 and all school fund
budgets total $103,247,046. The County will reserve the full $1,500,000 for the future operating costs of the
new high school and Glenvar Middle school addition and will fund another $2,000,000 for Phase 1 capital
projects in the Blue Ribbon Committee report.
STAFF RECOMMENDATION: County and School staff and board members from both boards have diligently
worked together to provide affordable health insurance and reasonable salary increases, as well as reduce the K-
2 pupil/teacher ratios for next year. Staff recommends adopting this budget for FY 2000-01.
I: \superintendent\Brenda\SCHLBRD \BDREPORT\5-9-OO.DOC
SUBMITTED BY: APPROVED:
44a&�
Linda er
Superintendent
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Elmer
Hodge
County Administrator
---------------- -------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church — x
Denied () School Board budget Johnson — x
Received () McNamara_ x —
Referred () Minnix — x
To () Nickens — x
cc: File
Dr. Linda Weber, School Superintendent
Diane D. Hyatt, Director, Finance
Brenda Chastain, Clerk, School Board
i:\superintendent\Brenda\SCHLBRD\BDREPORT\5-9-OO.DOC
a
Roanoke County Schools
2000-2001 BUDGET
Revised April 13, 2000
In
�- /
Prepared by
The Department of Budget & Finance
Penny A. Hodge
Director of Budget & Finance
0
Sandra K. Thornton
Administrative Specialist
Roanoke County Public Schools
5937 Cove Road, NW
Roanoke, VA 24019
(540) 562-3717 / 562-3716
Roanoke County Public Schools
School Board Members
January 1, 2000
Hollins District
Jerry L. Canada
Chairman
Cave Spring District
William A. Irvin, III
Windsor Hills District
Thomas A. Leggette
Vinton District
Michael W. Stovall
Vice Chairman
Catawba District
Marion G. Roark
Central Administration
Dr. Linda Weber, Superintendent
Dr. James Gallion, Deputy Superintendent
Dr. Lorraine Lange, Assistant Superintendent of Instruction
Mr. Tom Hall, Assistant Superintendent of Personnel
a
E— {
`W Table of Contents *
Executive Summary
MissionStatement........................................................................................................ 1
Superintendent's Budget Message............................................................2
BudgetCalendar...................................................................................................... 3
FY2000-01 All Funds Summary................................................................................. 4
Budget Development Process....................................................................................
5-6
Resources to Support Operations (Revenues)...........................................................
7-9
Operating Fund Expenditures by Budget Categories...........................................10-12
Local Appropriation Historical Amounts.................................................................
13
Fund Balance Historical Comparison........................................................................
13
Historical Average Daily Membership Count...........................................................
14
Other School Funds
FoodServices............................................................................................................. 15
Textbooks................................................................................................................... 16
Federal, State, and Private Grants............................................................................. 17
Capital........................................................................................................................ 18
Executive
Summary
8.1
SUPERINTENDENT'S BUDGET MESSAGE
Public education in Virginia requires great scrutiny and collaboration in setting priorities. Our
priorities this year are focused upon classroom instruction in two areas:
1. recruiting and retaining the best teachers by becoming and remaining
competitive in our salary/benefit packages
2. providing class sizes which closely mirror what research demonstrates as
optimal
Beginning at the school level and carrying through the school division, staff as well as parents
and members of our community are encouraged to share their interests/concerns.
Budget requests are evaluated by central office staff who make cuts and then present their top
priorities to the school board. The school board then comes to a consensus on their priorities and
again entertains public input. A final budget is then presented to the board of supervisors for
their scrutiny.
The 2000-2001 budget reflects reductions in central office staff in order to meet necessary
instructional demands and places numerous items on hold due to limited funding.
As ever, there are more needs than funding. Making decisions with such weighty consequences —
our children's futures — is always difficult. We sincerely believe we have done our best to
narrow our priorities and offer them in this budget for 2000-2001.
Sincerely,
Linda H. Weber, Superintendent
2
a
Roanoke County Schools
All Funds
FY 2000-01 Budget Summary .
,E_1
Roanoke County Schools
All Funds Summary
School Operating Fund
4
Budget
Budget
Increase
Percent
Fund
FY 1999-2000
FY 2000-2001
(Decrease)
Change
School Operating Fund
$ 91,081,332
$ 95,277,499 $
4,196,167
4.6%
Cafeteria Fund
3,495,000
3,600,000
105,000
3.0%
Grants Fund
2,466,147
2,967,972
501,825
20.3%
Textbook Fund
858,352
852,360
(5,992)
-0.7%
Capital Fund
554,248
549,215
(5,033)
N/A
Bus Fund
0
0
0
N/A
Total
$ 98,455,079
$ 103,247,046 $
4,791,967
4.9%
Roanoke County Schools
All Funds Summary
School Operating Fund
4
�g—/
Other Funds
The budget development process for the Other Funds that include Food Service, Textbook, and
Grants proceed concurrently with the foregoing process'for the development of the operating
budget. The Cafeteria Fund captures the revenues and expenditures for the school cafeteria
program. This is fully funded from lunch fees and reimbursement from the state and federal
governments. The Grants Fund is 100% funded by local, federal and state grants. The Textbook
Fund accounts for the purchase, sale and/or rental of textbooks. This fund is highly subsidized
by the School Operating Fund through an interfund transfer.
Budget Adoption, Implementation, and Evaluation
The budget for the school division for the next year is proposed at board meetings and work
sessions in February and early March. On or before April 1 of each year, the School Board adopts
the next fiscal year's budget and submits to the Board of Supervisors for appropriations. The
school division operates as a legally separate component unit. However, the school division is
fiscally dependent upon the County of Roanoke for its funding. The final adoption and
appropriations occur around June 1 of each year. The implementation of the approved plan is
addressed in the following section of the Executive Summary. The final step in the budget
process is the evaluation of the financial plan. The results of operations for the fiscal year are set
forth annually in both the County's Comprehensive Annual Financial Report (CAFR) and the
Superintendent's Annual Report to the State Department of Education.
n
RESOURCES TO SUPPORT OPERATIONS -Continued
Federal Revenue:
Preschool
0
6,000
0
(6,000)
Forest Reserve Fund
961
1,345
961
(384)
Voc Ed - Carl Perkins Act - Adult
0
22,603
0
(22,603)
Voc Ed - Carl Perkins Act
116,219
93,616
117,444
23,828
Total Federal
$
117,180
$
123,564
$
118,405
$
(5,159)
Local Appropriation:
Local Appropriation - County
$
46,325,723
$
47,626,138
$
48,950,492
$
1,324,354
Transfer from School Fund
20,313
0
0
0
Transfer From Gen. - CSA
449,705
0
0
0
Transfer From Gen. Fund - Dental
217,116
315,727
347,299
31,572
Transfer From Insurance Fund
28,269
0
0
0
Total Local
$
47,041,126
$
47,941,865
$
49,297,791
$
1,355,926
Other Revenue:
Interest Income
$
76,657
$
25,000
$
50,000
$
25,000
Rental of School Property
68,575
70,000
70,000
0
Tuition - Regular Day School
119,298
85,000
100,000
15,000
Tuition - Summer School
97,740
97,740
100,000
2,260
Tuition - Adult Education
157,649
125,000
159,946
34,946
Tuition From Other Localities
57,117
50,000
50,000
0
Fees From Pupils -Driver Education
35,250
30,000
44,000
14,000
Trans Fees for Group Events
2,995
2,500
2,500
0
Tuition Fr Pri Source - Summer Gifted
0
11,015
20,000
8,985
Other Miscellaneous Revenue
56,817
1,000
1,000
0
Rebates/Insurance Refunds
30,625
5,000
5,000
0
Revenues Charged to Departments
33,618
30,000
0
(30,000)
Transfer from Health Insurance Reserve
0
0
263,543
263,543
Total Other
$
736,341
$
532,255
$
865,989
$
333,734
Total School Operating Revenue
$
88,038,810
$
91,081,332
$
95,277,499
$
4,196,167
8
r
E -i
OPERATING FUND EXPENDITURES BY BUDGET CATEGORIES
The education of students is a labor intensive enterprise that is reflected in the allocating of the
financial resources of the school system. For the 2000-01 fiscal year, contract salaries and fringe
benefits are budgeted to consume 79.4% of expenditures in the operating budget as shown on
page 12. The major department budget areas are discussed below.
The classroom instruction departments of the school operating fund are composed of expenditures
dealing directly with the interaction between teachers and students in the classroom. This
includes the development of curriculum and instructional programs which support the standards
of quality and the administration of schools and programs in compliance with state, federal, and
school board mandates, policies, and guidelines. Classroom instruction also includes expenditures
associated with educational testing, vocational education programs, special education services,
homebound instruction, and guidance services.
Personnel is the largest expenditure in the school operating fund. These departments include the
salary and fringe benefit costs for classroom personnel, instructional and central office support
staff, and school administration.
Support services is composed of expenditures related to providing transportation for regular,
special, and summer school programs and the maintenance and operation of all school plant
facilities.
The central support departments include expenditures. for the school board and the
superintendent. The expenditures associated with the preparation of the school budget, pupil
assignments, and staff development are also included in this category. Insurance premiums and
the school system's share of data processing services are budgeted under central support.
The special programs departments capture the cost of providing summer school and adult
education classes.
10
3
Roanoke County Schools
Operating Fund Expenditures
*Estimated Average Daily Membership for 2000-01 School Year: 13,825
12
Cost
Per Pupil
$ 344
5,526
297
681
$ 6,848
32
$ 44
$ 6.892
E-1
Budget
Percent
Description
FY 2000-01
of Total
Classroom Instruction
$
4,762,634
5.0%
Personnel
76,394,870
80.2%
Support Services
4,104,750
4.3%
Central Support
9,410,324
9.8%
Total Operating Expenditures
$
94,672,578
99.3%
Special Programs
Summer School
444,975
0.5%
Adult and Continuing Education
159,946
0.2%
Total Other Programs
$
604,921
0.7%
Total School Expenditures
$
95,277;499
100.0%
*Estimated Average Daily Membership for 2000-01 School Year: 13,825
12
Cost
Per Pupil
$ 344
5,526
297
681
$ 6,848
32
$ 44
$ 6.892
E-1
Average Daily Membership
The table and graph below describe the variance in Average Daily Membership (ADM) between September
and March 30 for which ADM is calculated. Since state revenue is driven primarily by ADM, the information
reflects possible state and local revenue gains or losses associated with loss or gain in student enrollment.
Attendance
Months
1993-94
1994-95
Membership Years
1995-96 1996-97
1997-98
1998-99
1999-2000
September
13,566
13,691
13,753
13,881
13,956
13,875
13,852
October
13,541
13,691
13,779
13,923
13,954
13,854
13,840
November
13,563
13,672
13,757
13,896
13,924
13,861
13,843
December
13,561
13,652
13,754
13,892
13,932
13,868
13,834
January
13,543
13,648
13,767
13,874
13,921
13,837
13,851
February
13,549
13,606
13,817
13,883
13,889
13,795
13,840
March
13,549
13,613
13,816
13,886
13,857
13,782
13,843
Gain/(Loss)
(17
(78)
63
5
(99)
(93)
9
March ADM
13,551
13,652
13,721
13,863
13,898
13,862
13,850
Budget ADM
13,425
13,600
13,650
13,776
13,950
13,950
13,825
Gain/(Loss)
126
52
71
87
-52
-88
25
Note: The above figures do not include Regional School students.
* Estimated March ADM for 1999-2000
Membership Pattern
September through March
14000
13900 1993-94 1997-98
-II- - 0
13800 1974-75 1998-99
13700 1995-9-96 1999-00
13600 1996-97
13500
September October November December January February March
Membership Months
14
Other
School
Funds
E
EI
School Textbook Fund
Revenue and Expenditure Summary
The School Textbook Fund includes personnel costs for the textbook agent, temporary employees hired as needed to deliver
books, payments for books and materials, and payments for books on consignment. This fund is supported to a large degree by
an interfund transfer from the School Operating Fund.
16
Budget
Budget
Budget
Increase
FY 1998-99
FY 1999-2000
FY 2000-01
(Decrease)
Revenues:
State Reimbursement
$
309,029
$
298,206
$
485,714
$ 187,508
Sale of Receipt Books
2,000
2,500
2,500
0
Sale of Textbooks
40,000
56,000
50,000
(6,000)
Payments for Lost Books
3,000
4,000
4,000
0
Transfer from School Operating Fund
497,646
497,646
310,146
(187,500)
Total Revenues
$
851,675
$
858,352
$
852,360
$ (5,992)
EM=ditures:
Salaries & Related Costs
$
53,450
$
54,048
$
57,589
$ 3,541
Textbooks
798,225
804,304
794,771
(9,533)
Total Expenditures
$
851,675
$
858,352
$
852,360
$ (5,992)
The School Textbook Fund includes personnel costs for the textbook agent, temporary employees hired as needed to deliver
books, payments for books and materials, and payments for books on consignment. This fund is supported to a large degree by
an interfund transfer from the School Operating Fund.
16
Revenues:
State Construction Grant
Total Revenues
E=ditares:
Blue Ribbon Projects - Phase 1
Total Expenditures
a
E-1
School Capital Fund
Revenue and Expenditure Summary
Budget
Budget
Budget
Increase
FY 1998-99
FY 1999-2000
FY 2000-01
(Decrease)
$ 554,772
$ 554,248
$ 549,215
$ (5,033)
$ _554 772
$ 554,248
$ 549,215
$ (5,033)
a
$ 554,772 $ 554,248 $ 549,215 $ (5,033)
$ 554,772 $ 554,248 $ 549.215 $ (5,033)
18
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2000
ORDINANCE 050900-2 AUTHORIZING THE RELEASE OF
A RESTRICTION REQUIRING CONTINUATION OF USE
OF PARK AREA BY THE COMMUNITY WHICH WAS
IMPOSED ON PROPERTY CONVEYED TO THE CHURCH
OF GOD - "OLD CATAWBA RECREATION CENTER"
WHEREAS, Section 18.04 of the Roanoke County Charter provides that the
conveyance of any interests in real estate of the County be accomplished by ordinance;
and
WHEREAS, the first reading and public hearing of this ordinance was held
on April 25, 2000, and the second reading of this ordinance was held on May 9, 2000; and
WHEREAS, certain property was previously conveyed to the Church of God
and a restriction was placed on this property at the time of conveyance. The Church has
requested the release of this restriction; and
as follows:
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia,
1. That the restriction placed on property conveyed to the Church of God
that the "park area would continue to be used for park and recreational purposes" as set
out in the deed from the Board of Supervisors of Roanoke County to the Trustees for the
Church of God of record in Deed Book 1237 at page 1984 be, and hereby is, released; and
2. That the County Administrator is hereby authorized to take such
actions and execute such documents as may be required to accomplish the purposes of
this transaction, all upon form approved by the County Attorney.
3. That this ordinance shall take effect from and after the date of its
adoption.
On motion of Supervisor Church to adopt the ordinance modified to remove
wording "of prophecy", and carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Pete Haislip, Director, Parks & Recreation
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
2
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2000
ORDINANCE 050900-3.a AMENDING ORDINANCE 011299-6, "ROANOKE
COUNTY COMMUNITY PLAN" - ADOPTION OF A NEW FUTURE LAND
USE MAP FOR THE DIXIE CAVERNS (EXIT 132) 1-81 INTERCHANGE
AREA, AND THE INCORPORATION OF DEVELOPMENT GUIDELINES
FOR THIS AREA, AND THE ADOPTION OF A MAP ENTITLED
"ECONOMIC OPPORTUNITY AREAS - WEST COUNTY"
WHEREAS, by Ordinance 011299-6 the Board of Supervisors adopted the
"Community Plan for Roanoke County, Virginia;" and
WHEREAS, as a result of increased traffic along the Interstate 81 corridor, the
Virginia Department of Transportation has proposed improving the interstate to provide
increased carrying capacity and to address safety concerns; and
WHEREAS, these proposed improvements include the enlargement of Exit 132 at
Dixie Caverns; and
WHEREAS, the Planning Commission has prepared amendments to the Community
Plan for Roanoke County comprised of the following component parts:
( A) Dixie Caverns Interchange District, and
( B) Hanging Rock Interchange District.
WHEREAS, a Planning Commission Public Hearing on the proposed amendments
was held after advertisement and notice as required by 15.2-2204 of the Code of Virginia,
on April 4, 2000; and
WHEREAS, the first reading and public hearing of this ordinance was held on March
28, 2000, and the second reading and public hearing was held on April 25, 2000, and
continued to May 9, 2000.
NOW THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Ordinance 011299-6 adopting the "Roanoke County Community Plan"
dated September 30, 1998, is hereby amended to include the following:
(A) The adoption the Land Use and Economic Opportunity Area map
revisions as shown on a map prepared by Whitesell Orisson, Inc. dated 3/7/00 and entitled
1
1-81 Interchange Study DIXIE CAVERNS PROPOSED LAND USE," said map is attached
hereto as Attachment A.
(B) The adoption of the map entitled "Economic Opportunity Areas - West
County"
prepared by the Roanoke County Department of Development dated September 30, 1998,
revised April 4, 2000, said map is attached hereto as Attachment B.
(C) The adoption of text amendments entitled "Dixie Caverns Interchange
District" attached hereto as Attachment C.
2. That the effective date of this Ordinance is May 9, 2000.
On motion of Supervisor Church to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSTAIN: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Janet Scheid, Senior Planner
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
2
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DIXIE CAVERNS INTERCHANGE DISTRICT
DROJECT LOCATION AND DESCRIPTION
The Dixie Caverns Interchange District, shown on the attached land use map, is
bounded by Poor Mountain Road on the east, the Montgomery County line on the west,
the ridge of Fort Lewis Mountain on the north and the Roanoke River on the south.
The Interchange District is adjacent to and encompasses the 457 -acre Roanoke County
Center for Research and Technology, a Planned Technology District with strict
covenants and architectural controls. Within the Interchange District, located on the
eastern border, is Valley TechPark, a 135 -acre industrial center surrounded by green
space and walking trails. The Interchange District includes the Interstate 81 corridor
and Rt. 11/460. In addition, the Interchange District is fifteen minutes away from the
regional airport.
Current land uses in the project area are widely varied and range from industrial to
residential.
The topography within the project area is slight to severe in terms of current and
potential site development. West of the interchange the project area is comprised
rimarily of farm land, pockets of residential development and minimal
industrial/commercial growth. There are several large parcels of open land (ranging
from 40 to 106 acres) with slopes of less than 10% within this area located between
Route 11/460 and Interstate 81. With appropriate access improvements, these tracts
could be suitable for industrial development.
The area east of the interchange is more developed due to its proximity to the City of
Salem. There is a combination of residential and commercial development in this area
and the potential exists for additional commercial development along Route 11/460.
Strip commercial development in this area, by adding entry points, could create
additional traffic problems. Most of the existing development has occurred south of the
Route 11/460 corridor, however, the Center for Research and Technology is expected
to serve as a catalyst for new growth in the Dow Hollow and Prunty Road areas. Dow
Hollow Road has been targeted as the primary access point to the Center for Research
and Technology which will create commercial demand for the properties along this
road.
Both the north and south boundaries of the project area are comprised of steep slopes
which are not suitable for intensive development.
ATTACHMENT C
�JECTIVES OF THE DIXIE CAVERNS INTERCHANGE DISTRICT
We to the location factors cited above, the recent extension of public water and sewer
acilities and the existence of significant tracts of undeveloped land, this is an area with
►pportunity for substantial growth. It is an objective of Roanoke County to direct and
nanage this growth in a way that provides suitable locations for new businesses,
uovides opportunities for commercial and industrial development that supports the
misting Center for Research and Technology and Valley TechPark and protects
;xisting residential property values and quality of life in the area. In addition, the
nterstate 81 corridor provides gateways into the Roanoke County community and this
nterchange is one of the front doors. It is desirable to have this gateway express the
-,ommunity's pride, our strong economic health , our good public image and our concern
for the natural beauty of this area.
The County would like to ensure that this interchange area develops in a manner that is
attractive and provides the appropriate setting for science and high technology
businesses, research and development firms, office and commercial uses that support
these facilities and tourist and traveler facilities and services.
STUDY OBJECTIVES
. ,s a result of the increasing traffic along the Interstate 81 corridor, the Virginia
Department of Transportation (VDOT) has proposed improving the interstate to provide
increased carrying capacity and address safety concerns. One of these proposed
improvements calls for the enlargement of the Dixie Caverns interchange, Exit 132.
This interchange study has been conducted to analyze the potential impacts and
opportunities that the road improvements provide on the current land uses. An
additional objective of the project is to determine suitable land uses within the project
area which can promote economic opportunities for the area while limiting the
haphazard development of land in ways that are not consistent with the overall
obiectives of the interchange district as cited above.
DEVELOPMENT GUIDELINES
The following Design and Land Use Guidelines are recommended to ensure that the
development of the Dixie Caverns Interchange District conforms with the overall
objectives of the District as stated above.
These recommendations will be implemented in all or some of the following ways: (1)
as guidelines in the review of rezonings and special use permits; (2) as requirements of
terchange overlay district incorporated into the Roanoke County Zoning
►,uinance; or (3) as guidelines used in evaluating public/private partnerships to
dvance economic development projects.
itreetscape Improvements
This interchange area is a gateway into the Roanoke County community.
Landscaped medians and right-of-ways, where appropriate and visual, are
encouraged to be incorporated into road improvement projects.
In areas designated Core and Transition, the clustered development of new
commercial and institutional buildings in a coordinated and cohesive design is
encouraged.
Shared entrances and shared parking lots are encouraged.
The use of concrete curbing is recommended, where appropriate, in the areas
designated Transition, Core and Principal Industrial to create a boulevard
atmosphere. This will help to organize points of ingress and egress, improve
drainage ways and provide a cohesive element to the corridor. The use of
curbing also provides distinct areas for landscaping. .
.nae
1. Monument style signs are encouraged throughout the interchange area. In
areas designated Transition, monument signs, whether for multiple or single
business, should not exceed 7 feet in height and 10 feet in width. In areas
designated Core or Principal Industrial, monument signs, whether for multiple or
single business, should not exceed fifteen feet in height and 10 feet in width. In
all areas, monument signs should not be back lit but may have ground
illumination. There should be a limit of one monument sign per parcel.
2. In situations where monument style signs are not used, then the sign regulations
contained in the Office District (C-1) of the Roanoke County Zoning Ordinance,
Section 30-93-13(D) should apply.
3. No new off -premises advertising should be allowed in the interchange district.
4. A financial incentive program should be developed to encourage owners of
existing signs to renovate their signage to meet these recommended guidelines.
3
:hitectural Guidelines
Exterior building materials are encouraged to be of high quality, attractive in
appearance, durable and easily maintained for the life of the structure. Brick,
stone or masonry construction is preferred for all structures but particularly for
those buildings fronting or visible from the public street.
Metal exterior construction materials are not encouraged.
For properties zoned commercial, roof pitches of no less than a 4/12 pitch are
encouraged on both primary structures and accessory structures. Flat roofs are
not encouraged on commercial properties. Roof materials should be
nonreflective.
4. Architectural design should be sensitive to form, texture, color and massing of
buildings, with particular emphasis paid to articulating entrances and to
minimizing bulk.
5. Bright primary colors for exterior materials, including trim, are discouraged.
and Use Guidelines
1. It is the intention of Roanoke County to encourage the development and re-
development of this interchange district in an orderly manner that is consistent
with the stated objectives. This will ensure development that protects the
environment and aesthetics of the area while protecting against development
that is likely to cause or create a hazard or nuisance to adjacent properties.
2. The development and re -development of property within this interchange district
should only be conducted when proper and safe vehicular access is provided
taking into consideration sight distance, turning movements, acceleration. and
deceleration lanes and speed of traffic.
3. It is the intention of Roanoke County to provide technical and/or financial
incentives to property owners within this Interchange District, through
public/private partnerships where appropriate, to encourage the development
and re -development of property within the guidelines stated herein.
4. It is the objective of Roanoke County to encourage the development and re-
development of those properties that are best situated for industrial and
commercial development based on location, road access, topography and other
physical attributes while preserving and protecting existing residential properties
and those properties best suited for no development or for very low intensity
development due to their special natural features.
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2000
ORDINANCE 050900-3.1b AMENDING ORDINANCE 011299-6, "ROANOKE
COUNTY COMMUNITY PLAN" - ADOPTION OF A NEW FUTURE LAND
USE MAP FOR THE HANGING ROCK (EXIT 141) 1-81 INTERCHANGE
AREA, AND THE INCORPORATION OF DEVELOPMENT GUIDELINES
FOR THIS AREA
WHEREAS, by Ordinance 011299-6 the Board of Supervisors adopted the
"Community Plan for Roanoke County, Virginia;" and
WHEREAS, as a result of increased traffic along the Interstate 81 corridor, the
Virginia Department of Transportation has proposed improving the interstate to provide
increased carrying capacity and to address safety concerns; and
WHEREAS, these proposed improvements include the enlargement of Exit 141 at
Hanging Rock; and
WHEREAS, the Planning Commission has prepared amendments to the Community
Plan for Roanoke County comprised of the following component parts:
( A) Dixie Caverns Interchange District, and
( B) Hanging Rock Interchange District.
WHEREAS, a Planning Commission Public Hearing on the proposed amendments
was held after advertisement and notice as required by 15.2-2204 of the Code of Virginia,
on April 4, 2000; and
WHEREAS, the first reading and public hearing of this ordinance was held on March
28, 2000, and the second reading and public hearing was held on April 25, 2000, and
continued to May 9, 2000.
NOW THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Ordinance 011299-6 adopting the "Roanoke County Community Plan"
dated September 30, 1998, is hereby amended to include the following:
(A) The adoption the Land Use and Economic Opportunity Area map
revisions as shown on a map prepared by Whitesell Orisson, Inc. dated 3/7/00 and entitled
1-81 Interchange Study HANGING ROCK PROPOSED LAND USE," said map is attached
hereto as Attachment A.
1
(B) The adoption of text amendments entitled "Hanging Rock Interchange
District"attached hereto as Attachment B.
2. That the effective date of this Ordinance is May 9, 2000.
On motion of Supervisor Church to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Janet Scheid, Senior Planner
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
2
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HANGING ROCK INTERCHANGE DISTRICT
)ROJECT LOCATION AND DESCRIPTION
fhe Hanging Rock Interchange District, shown on the attached land use map, is
-omposed of the properties that surround the Exit 141 interchange. The center of the
project area is the intersection of Routes 419 and 311. These two roadways along with
Kessler. Mill Road form the major vehicular traffic routes in the Hanging Rock area.
The area is comprised of a wide range of land use types including residential,
commercial and industrial. The study area was of the trailhead foite of the Civil rrtBe Hanging
attle of
Hanging Rock in June 1864 and is now the location
Rock Greenway system.
Commercial development in the project area is located along the Rt. 419 and Rt. 311
corridors and includes two convenience stores with gas service and a retail store.
The topography of the project area is modeate tand asevere.
e surroundedroads
by and
slopes.
ng
development are located in the stream corridors
As a consequence of this topography,
commercial
Access must bel�arefully managedpment will iy occur
t avoid
immediately adjacent to the roadway
ncontrolled ingress and egress onto Routes 311 and 419.
The parcels of land between Kessler Mill Road and Route 419 are composed of
moderate to steep slopes. Due to close proximity
to the interstate thesecons consideration of access cels ssues.have
good potential for development but require careful
Access to this land from Kessler Mill limited
ed due to pooed is sight linbut es andrexcess excessively
uire a stream
crossing. Access from Route 419
steep topography.
OBJECTIVES OF THE HANGING ROCK INTERCHANGE DISTRICT
Due to the proximity of Interstate 81, the existing and projected traffic on Rt. 419 and
Rt. 311 and the availability of public utilities this is an area with opportunity for strong
economic growth. It is an objective of Roanoke County to provide suitable resources
for economic growth while protecting the historic, natural and recreational facilities of
the Hanging Rock community. In addition, the Interstate 81 corridor provides gateways
into the Roanoke County community and this interchange is one of the front doors. It is
desirable to have this gateway express the community's pride, our strong economic
health, our good public image and our concern for the natural beauty and recreational
opportunities that this area offers.
ATTACHMENT B
1q-1 A
STUDY OBJECTIVES
As a result of the increasing traffic along the Interstate 81 corridor, the Virginia
Department of Transportation (VDOT) has proposed improving the interstate to provide
increased carrying capacity and address safety concerns. One of these proposed
improvements calls for the enlargement of the Hanging Rock interchange, Exit 141.
This interchange study has been conducted to analyze the potential impacts and
opportunities that the road improvements provide on the current land uses. An
additional objective of the project is to determine suitable land uses within the project
area which can promote economic opportunities for the area while limiting the
haphazard development of land in ways that are not consistent with the overall
obiectives of the interchange district as cited above.
DEVELOPMENT GUIDELINES
The following Design and Land Use Guidelines are recommended to ensure that the
development of the Hanging Rock Interchange District conforms with the overall
objectives of the District as stated above.
These recommendations will be implemented in all or some of the following ways: (1)
as guidelines in the review ofrezonings and special use permits; (2) as requirements of
an interchange overlay district incorporated into the Roanoke County Zoning
Ordinance; or (3) as guidelines used in evaluating public/private partnerships to
advance economic development projects.
Streetscape Improvements
1. This interchange area is a gateway into the Roanoke County community. An
overall streetscape theme which reflects a "parkway" atmosphere should be
encouraged. Landscaping in existing right-of-ways adjacent to Routes 311 and
419 should be encouraged. In addition, landscaped medians and right-of-ways,
where appropriate and visual, are encouraged to be incorporated into road
improvement projects.
2. In areas designated Core and Transition, the clustered development of new
commercial and institutional buildings in a coordinated and cohesive design is
encouraged.
3. Shared entrances and shared parking lots are encouraged to create a safe
vehicular environment and also to provide areas for landscaping.
2
Ina e
Monument style signs are encouraged throughout the interchange area. In
areas designated Transition, monument signs, whether for multiple or single
business, should not exceed 7 feet in height and 10 feet in width. In areas
designated Core or Principal Industrial, monument signs, whether for multiple or
single business, should not exceed fifteen feet in height and 10 feet in width. In
all areas, monument signs should not be back lit but may have ground
illumination. There should be a limit of one monument sign per parcel.
In situations where monument style signs are not used, then the sign regulations
contained in the Office District (C-1) of the Roanoke County Zoning Ordinance,
Section 30-93-13(D) should apply.
No new off -premises advertising should be allowed in the interchange district.
A financial incentive program should be developed to encourage owners of
existing signs to renovate their signage to meet these recommended guidelines.
Architectural Guidelines
Exterior building materials are encouraged to be of high quality, attractive in
appearance, durable and easily maintained for the life of the structure. Brick,
stone or masonry construction is preferred for all structures but particularly for
those buildings fronting or visible from the public street.
2. Metal exterior construction materials are not encouraged.
3. For commercial properties, roof pitches of no less than a 4/12 pitch are
encouraged on both primary structures and accessory structures. Flat roofs are
not encouraged on commercial properties. Roof materials should be
nonreflective.
Architectural design should be sensitive to form, texture, color and massing of
buildings, with particular emphasis paid to articulating entrances and to
minimizing bulk.
5. Bright primary colors for exterior materials, including trim, are discouraged.
6. A financial incentive program should be developed to encourage owners of
existing buildings to renovate their facades to meet these recommended
guidelines.
3
—rid Use Guidelines
It is the intention of Roanoke County to encourage the development and re-
development of this interchange district in an orderly manner that is consistent
with the stated objectives. This will ensure development that protects the
environment and aesthetics of the area while protecting against development
that is likely to cause or create a hazard or nuisance to adjacent properties.
The development and re -development of property within this interchange district
should only be conducted when proper and safe vehicular access is provided
taking into consideration sight distance, turning movements, acceleration and
deceleration lanes and speed of traffic.
It is the intention of Roanoke County to provide technical and/or financial
incentives to property owners within this Interchange District, through
public/private partnerships where appropriate, to encourage the development
and re -development of property within the guidelines stated herein.
It is the objective of Roanoke County to encourage the development and re-
development of those properties that are best situated for industrial and
commercial development based on location, road access, topography and other
physical attributes while preserving and protecting existing residential properties
and those properties best suited for no development or for very. low intensity
development due to their special natural features.
C±
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2000
ORDINANCE 050900-4 VACATING AN EXISTING 20 -FOOT DRAINAGE
EASEMENT ON LOTS 9A (TAX MAP NO. 86.03-8-9), OWNED BY
WEXFORD OF ROANOKE, INC., AND LOT 10A (TAX MAP NO. 86.03-8-
10), OWNED BY JACKSON ASSOCIATES LTD. OF VIRGINIA, AS
SHOWN ON LOT LINE ADJUSTMENT PLAT FOR WEXFORD OF
ROANOKE, INC., RECORDED IN PLAT BOOK 22, PAGE 172, AND
CREATED ON SUBDIVISION PLAT OF WEXFORD, PHASE III,
RECORDED IN PLAT BOOK 18, PAGE 125, AND LOCATED IN THE
WINDSOR HILLS MAGISTERIAL DISTRICT
WHEREAS, by subdivision plat entitled 'SUBDIVISION PLAT OF WEXFORD
PHASE III', dated February 13, 1995, and recorded in the Clerk's Office of the Circuit Court
of Roanoke County, Virginia, in Plat Book 18, page 125, a twenty -foot (20') drainage
easement was dedicated and shown on Lots 9 and 10; and,
WHEREAS, Lots 9 and 10 were subsequently resubdivided into Lot 9A and Lot 10A
by plat entitled 'Lot Line Adjustment Plat for Wexford of Roanoke, Inc., Combining 0.153
Acre From Tax Map #86.03-8-10 (Lot 10) With Tax Map #86.03-8-9 (Lot 9), Wexford -
Phase III ...', dated October 14, 1999, and of record in the aforesaid Clerk's Office in Plat
Book 22, page 172; and,
WHEREAS, the Petitioner Wexford of Roanoke, Inc., is the current owner of Lot 9A,
Wexford Phase III (Tax Map No. 86.03-8-9), and Jackson Associates Ltd. of Virginia is the
current owner of Lot 10A, Wexford Phase III (Tax Map No. 86.03-8-10); and,
WHEREAS, the Petitioners have requested that, pursuant to §15.2-2272.2 of the
Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County,
Virginia, vacate the existing 20' drainage easement extending across Lots 9A and 10A,
shown highlighted on the 'Easement Vacation Plat for Wexford of Roanoke, Inc., and
Jackson Associates, Ltd., Showing the Vacation of 20' Drainage Easement Crossing Lots
9A and 10A'; and,
WHEREAS, this vacation will not involve any cost to the County, and County staff
has field inspected the subject easement and determined that the requested vacation is
acceptable; and,
WHEREAS, notice has been given as required by § 15.2-2204 of the Code of
Virginia (1950, as amended), and the first reading of this ordinance was held on April 25,
2000; the public hearing and second reading of this ordinance was held on May 9, 2000.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the existing 20' drainage easement, extending across Lots 9A and 10A,
designated as "20' D.E. TO BE VACATED (P.B. 18, PG. 125)" and shown highlighted on
the 'Easement Vacation Plat for Wexford of Roanoke, Inc., and Jackson Associates, Ltd.,
Showing the Vacation of 20' Drainage Easement Crossing Lots 9A and 10A', dated April
11, 2000, attached hereto as Exhibit A, said easement having been dedicated by
subdivision plat entitled 'SUBDIVISION PLAT OF WEXFORD PHASE III', dated February
13, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 125, located
in the Windsor Hills Magisterial District of the County of Roanoke, be, and hereby is,
vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the
conditions contained herein.
2. That all costs and expenses associated herewith, including but not limited to
publication, survey and recordation costs, shall be the responsibility of the Petitioners.
3. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be necessary
to accomplish the provisions of this ordinance, all of which shall be on form approved by
the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption, and
a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court
2
of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia
(1950, as amended).
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. A en, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2000
RESOLUTION 050900-5 APPROVING AND CONCURRING
IN CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED
AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for May 9,
2000, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Approval of minutes - March 14, 2000 and March 28, 2000
2. Confirmation of committee appointment to the Building Code Board
of Adjustments and Appeals.
3. Report on the Fiscal Year 2000-2001 budget for the Roanoke
Valley Juvenile Detention Commission.
4. Resolution of Appreciation upon the retirement of Toy S. Bowen,
Department of Social Services.
5. Resolution of Support to Apply for a Land and Water Conservation
Grant through the Virginia Department of Conservation and
Recreation for the North Roanoke Park.
6. Request to ratify and confirm execution by the County Administrator
of an option to purchase agreement on a shell building and 17.3627
acres at Valley Gateway.
7. Resolution of Appreciation to Villafans, France for erecting a
memorial in memory of the heroism of Roanoke Valley soldiers
from the Roanoke Valley.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
John M. Chambliss, Jr., Assistant County Administrator
Dr. Betty McCrary, Director, Social Service
Joe Sgroi, Director, Human Resources
Pete Haislip, Director, Parks & Recreation
David R. Porter, Director, Economic Development
Paul M. Mahoney, County Attorney
2
A -050900-5.a
ACTION NO.
ITEM NUMBER -7-` Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 2000
AGENDA ITEM: Confirmation of Committee appointment to the Building Code Board
of Adjustments and Appeals
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS
At the April 25 meeting, Supervisor McNamara nominated Richard Evans to serve another
four-year term which will expire April 13, 2004.
STAFF RECOMMENDATION
It is recommended that the above nomination be confirmed.
Respectfully submitted, Approved by,
Mary H. Allen, CMC/AAE Elmer C. Hodge
Clerk to the Board County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Church _ x —
Denied () Johnson _ x _
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens — x _
cc: File
Building Code Board of Adjustments and Appeals File
1
A -050900-5.b
ACTION NO.
ITEM NUMBER ..
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 9, 2000
AGENDA ITEM: Report on the Fiscal Year 2000-2001 Budget for the
Roanoke Valley Juvenile Detention Commission
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Phase I construction at the Roanoke Valley Juvenile Detention
Center is nearing completion and we plan to begin operation of the
first 48 beds in June, 2000. Phase II construction will begin in
July and be completed in the summer of 2001.
The attached budget is presented to each of the participating
member localities (Botetourt County, Franklin County, Roanoke
County, City of Roanoke, and City of Salem) for informative
purposes and budget preparation. The per diem cost to each
locality is $118.41 per bed per day used. The member localities
are guaranteed access to the 48 beds on the pro -rata share of the
beds set out in the service agreement (Botetourt County - 1;
Franklin County - 5; Roanoke County - 12; City of Roanoke - 24;
City of Salem - 6). Member agencies or outside agencies may have
access to any available bed for the per diem rate and a small
amount of double- bunking may be used. Should utilization become
less than 90% for an extended period of time, the Commission may
have to alter the per diem rate to cover the cost.
The per diem rate is established to cover the cost of our debt
service, operating costs and capital replacement (depreciation
after year 1). The localities are not being asked for capital
contribution to offset our cost.
Based on the guaranteed bed space (12) and the per diem rate
($118.41), Roanoke County has been asked to cover the potential
cost of utilizing this number of beds in the budget of the Court
Service Unit and the additional amount has been included in their
budget request. There will be an increase in the following fiscal
year request when the final beds (totaling 81) become available in
the summer of 2001.
ALTERNATIVES:
For the past three years, Roanoke County has often had to send
-g
our youth that needed secure detention to facilities in Northern
Virginia and elsewhere about the state as beds were available. Now
we will be able to treat these residents locally, in a state of the
art facility. We will also be able to use technology such as
video -conferencing to reduce the transportation of these youth back
and forth to the placing locality. This budget notification is in
accordance with the service agreement approved by Roanoke County
and the other four participating localities.
FISCAL IMPACT:
The increased funding for the placement of Roanoke County
youth has been included in the budget request of the Court Service
Unit for FY 2000-01 and no new appropriation is required for this
report.
RECOMMENDATIONS:
This budget document is presented for budget planning purposes
of the participating localities and no specific approval is
required.
Respectfully submitted,
John M. Cham iss, Jr.
Assistant Administrator
Appro ed
Elmer C. /Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Church _ x
Denied ( ) Johnson _ x
Received ( ) McNamara_ x _
Referred ( ) Minnix _ x
To ( ) Nickens _ x _
cc: File
John M. Chambliss, Jr., Assistant County Administrator
,-70,-3
ROANOKE VALLEY DETENTION CENTER
PROPOSED BUDGET FOR FISCAL YEAR 2001
REVENUES:
State Block Grant
1,248,000
City of Roanoke
979,051
Roanoke County
479,927
City of Salem
230,365
Franklin County
191,971
Botetourt County
38,394
Total Revenues
3,167,708
EXPENDITURES:
1002 Regular Employee Salaries
1,626,033
1003 Overtime Wages
8,000
1004 Temporary Employee Wages
59,733
1105 City Retirement
134,148
1116 ICMA Match
26,423
1120 FICA
124,391
1125 Medical Insurance
142,275
1126 Dental Insurance
12,553
1130 Life Insurance
13,008
1131 Disability Insurance
3,902
1135 W/C Wages
49,223
1145 Unemployment Wages
41,019
1150 Termination Leave Wages
4,500
2005 Maintenance Contracts
5,500
2010 Fees for Professional Services
100,000
2015 Advertising •
10,000
2020 Telephone
10,500
2021 Telephone -Cellular
420
2022 Electric
20,000
2024 Natural Gas
10,400
2026 Water and Sewage
7,200
2030 Administrative Supplies
12,000
2032 Housekeeping Supplies
14,000
2035 Expendable Equipment (<$1,000)
5,000
2038 Motor Fuels and Lubricants
2,500
2040 Publications and Subscriptions
700
2042 Dues and Memberships
700
2044 Training and Development
15,000
2046 Local Mileage
1,000
2048 Maintenance Equipment
7,500
2054 Fleet Management Daily Rental
15,000
2060 Food
120,000
2062 Medical
8,000
2064 Wearing Apparel
22,000
2066 Program Activities
11,000
2075 Printing
2,000
2101 Kitchen Supplies
10,000
2160 Postage
2,000
3020 Insurance
20,000
9015 Other Equipment
20,000
Interest Expense
470,080
Depreciation
-
Total Expenditures
3,167,708
Per Diem Rate
118.41
(See attached for calculation)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2000
RESOLUTION 050900-5.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF TOY W. BOWEN, SOCIAL SERVICES DEPARTMENT
WHEREAS, Toy W. Bowen was first employed by Roanoke County on October 22,
1973, as an Adult Service Supervisor in the Social Services Department; and
WHEREAS, Mr. Bowen retired from Roanoke County on April 1, 2000, as a Social
Work Supervisor after more than twenty-six years of service; and
WHEREAS, Mr. Bowen has devoted his career to providing services to the elderly
population in an effort to maintain individuals in their own home and insure safety for those
incapable of caring for themselves; and
WHEREAS, for the past nine years, Mr. Bowen has also supervised the foster care
program for children, and has supported the development of special needs foster care and
the foster parent training program; and
WHEREAS, Mr. Bowen, through his employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to TOY W. BOWEN for more than twenty-six years of capable, loyal and dedicated
service to Roanoke County.
1
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Minnix adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
. nta� '-'V- ap�.'X
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Dr. Betty McCrary, Director, Social Services
Joe Sgroi, Director, Human Resources
iq
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON MAY 9, 2000
RESOLUTION 050900-5.d OF SUPPORT TO APPLY FOR A LAND AND
WATER CONSERVATION GRANT THROUGH THE VIRGINIA
DEPARTMENT OF CONSERVATION AND RECREATION FOR THE
NORTH ROANOKE PARK.
WHEREAS, the Department of Conservation and Recreation (DCR), provides funds
to assist political subdivisions of the Commonwealth of Virginia in acquiring and developing
open space and park lands; and,
WHEREAS, there are urgent needs within Roanoke County to develop park land;
and,
WHEREAS, this area is deemed a development priority by Roanoke County and
shall be referred to as North Roanoke Park;
WHEREAS, in order to attain funding assistance from DCR, it is necessary that
Roanoke County guarantee a proportionate share of the cost thereof; and,
WHEREAS, the proportionate project share, $60,000, is funded by
the Roanoke County Board of Supervisors;
NOW, THEREFORE, BE IT RESOLVED BY THE, Roanoke County Board of
Supervisors that County Administrator, Elmer Hodge is hereby authorized to cause such
information or materials as may be necessary to be provided to the appropriate state
agency and to enter into such agreements as may be necessary to permit the formulation,
approval and funding of the North Roanoke Park.
AND BE IT FURTHER RESOLVED, the Roanoke County Board of Supervisors give
its assurances that the funds needed as the proportionate share of the cost of the approved
program will be provided, up to $60,000;
AND BE IT FURTHER RESOLVED, that the Roanoke County Board of Supervisors
gives assurances that the General Provisions of the L&WCF Act and the Virginia Outdoor
Fund Fiscal Procedures will be compiled with in the administration of this project.
AND BE IT FURTHER RESOLVED, that Roanoke County will operate
and maintain the public recreation facility in good condition in perpetuity and will provide
permanent project acknowledgments of the Participating Funding Agencies.
AND BE IT FURTHER RESOLVED, that Roanoke County gives its
assurances that all other applicable federal and state regulations governing such
expenditure of funds will be complied with in the administration and operation of this
project.
AND BE IT FURTHER RESOLVED, that DCR is respectfully requested to
assist in the prompt approval and funding of the North Roanoke Park Project in order to
enhance the standard of recreational enjoyments for all our citizenry.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
mat- -
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Pete Haislip, Director, Parks & Recreation
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2000
RESOLUTION 050900-5.e APPROVING AN OPTION TO PURCHASE
AGREEMENT WITH GREATER ROANOKE VALLEY DEVELOPMENT
FOUNDATION FOR 17.326 ACRES, MORE OR LESS, (BEING
IDENTIFIED AS COUNTY TAX MAP PARCEL 50.01-1-5.7) AS PART OF
THE VALLEY GATEWAY BUSINESS PARK PROJECT
WHEREAS, by Resolution #062596-8, the Board of Supervisors of Roanoke
County urged the Greater Roanoke Valley Development Foundation to select Valley
Gateway as the best site for a shell building because the site offered multiple opportunities
for additional commercial and industrial development to increase the economic base and
employment within the Roanoke Valley; and
WHEREAS, by an Agreement dated December 20, 1996, the Board of
Supervisors of Roanoke County, the Industrial Development Authority of Roanoke County,
F&W Properties II, Inc., and the Greater Roanoke Valley Development Foundation agreed
to commence the Valley Gateway Business Park Project; and
WHEREAS, this Project included the acquisition of real estate and the
construction of a 75,000 square foot shell building by the Greater Roanoke Valley
Development Foundation; and
WHEREAS, the Board of Supervisors proposes to secure an option on certain
real estate from the Greater Roanoke Valley Development Foundation to further promote
and encourage commercial and industrial development opportunities in Roanoke County;
and
WHEREAS, by Option to Purchase Agreement dated May 4, 2000, the
Greater Roanoke Valley Development Foundation granted unto the Board of Supervisors
1
of Roanoke County, Virginia, an option to purchase 17.326 acres, more or less, being
further shown on the Roanoke County land records as Tax Map Number 50.01-1-5.7, ("the
Property"); and,
WHEREAS, under the terms of said agreement, the option fee is $5,000.00,
the purchase price for the Property is to be $1,535,760.00 and the option must be
exercised on or before July 31, 2000; and,
WHEREAS, at such time as said option is to be exercised, this matter will be
brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an
ordinance to authorize exercise of the option and acquisition of the real estate.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
(1) That the Option to Purchase Agreement dated May 4, 2000, between
the Greater Roanoke Valley Development Foundation, Grantor, and the Board of
Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided
for in said agreement, is hereby approved and the execution of said agreement by the
County Administrator is hereby authorized and ratified.
(2) That the County Administrator or assistant county administrators are
hereby authorized to execute such documents and take such actions on behalf of Roanoke
County in this matter as may be required to determine the feasibility and necessity of
exercising the option and acquiring said Property, all of which shall be approved as to form
by the County Attorney.
(3) That this resolution shall be effective on and from the date of its
adoption.
2
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
cc: File Clerk to the Board of Supervisors
David R. Porter, Director, Economic Development
Paul M. Mahoney, County Attorney
G:\COMMON\April\SHELL-BLDG-RESO.wpd 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 9, 2000
RESOLUTION 050900-5.f OF APPRECIATION TO THE CITIZENS OF
VILLAFANS FOR ERECTING A MEMORIAL IN MEMORY OF THE
HEROISM OF ROANOKE VALLEY SOLDIERS IN WORLD WAR II
WHEREAS, during World War II, a B-17 flying fortress, piloted by a Roanoke native,
Lieutenant Edward H. St. Clair, was named "The Roanoke Magician" by its crew for their
alma mater, Jefferson High School in Roanoke, Virginia, USA; and
WHEREAS, this plane flew more than 35,000 miles in 49 bombing attacks, and was
very successful in the months following the D -Day invasion in June, 1944; and
WHEREAS, while on a flight over Germany in a successful bombing attempt of a
tank factory in Mannheim, the Magician, flown by a new pilot, suffered extensive damage
and lost three engines; and
WHEREAS, the pilot, stabilized the plane and flew just over enemy lines into
France, crash-landing in a field outside of Villafans, France; and
WHEREAS, the Magician was destroyed and the pilot was killed instantly but his
heroic actions saved the lives of all eight crew members; and
WHEREAS, on May 21, 2000, the Town is dedicating a memorial to the bravery and
heroism exhibited by these World War II soldiers; and
WHEREAS, a group of students from the Virginia Western Community College in
Roanoke Virginia, USA, will be traveling throughout France and have been invited to the
memorial dedication and to a festival in the Town of Villafans.
THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County,
Virginia, expresses its deepest appreciation for the recognition by the Town of Villafans of
1
the heroism and bravery of these World War II soldiers.
BE IT FURTHER RESOLVED, that the Board of Supervisors extends a hand of
friendship to the people of Villafans and all of France, and its best wishes for a successful
festival.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
..191. Q-t,�
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
V,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MAY 9, 2000
RESOLUTION 050900-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the Certification Resolution; and
carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Closed Session File
� - J
A-050900-7
Item No. E-2 T S, I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD
DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY,
MEETING DATE: May 9, 2000
AGENDA ITEM: Request to execute a Performance Agreement approving a Public
Private Partnership with Springwood Associates, LLC.
COUNTY ADMINISTRATOR'S COMMENTS: �a,-f
EXECUTIVE SUMMARY:
Springwood Park is located in southwest Roanoke County at the corner of Route 419 and
Brambleton Ave. The Park is a 10 -acre mixed-use commercial development of which
approximately 2 acres is currently developed. On November 17, 1999, Springwood
Associates, LLC requested Public Private Partnership Assistance to develop the remaining
8 acres into a 47,500 sq. ft. mixed-use commercial development. The request included
sharing the cost of installation of a traffic signal; installation of deceleration, entrance, and
turning lanes on Route 419; utility extensions and fees; and storm water management.
Springwood estimated that it and other tenants would create $8,140,000 of new investment
in real estate and business personal property and $12,800,000 in sales. This is estimated to
generate $830,000 in new tax revenue over a three year period from real estate, personal
property, BPOL fees, and sales tax.
In the Performance Agreement, Roanoke County, through the Industrial Development
Authority will reimburse Springwood up to $500,000 for road and traffic improvements
and storm water management improvements over a four year period. Roanoke County will
make the annual reimbursements on March 1 for up to four years based on the annual new
tax revenue generated. The four year period begins when Springwood Associates applies for
the first reimbursement, but the four year period will not exceed March 1, 2006. Staff does
not expect a request for reimbursement prior to March 2002. The annual payment will not
exceed $175,000.
E- Ot
FISCAL IMPACT
No impact anticipated this fiscal year.
ALTERNATIVES
1. Authorize the County Administrator to execute a performance agreement upon approval
as to form by the County Attorney, to reimburse Springwood Associates, LLC, up to a
maximum of $500,000 for the specified improvements.
2. Decline authorizing the County Administrator to execute a performance agreement with
Springwood Associates, LLC.
STAFF RECOMMENDATION
Staff recommends that the Board of Supervisors approve Alternative #1.
Respectfully submitted:
David R. Porter
Director of Economic Development
ACTION
Approved:
e4L ��
Elmer C. Hodge
County Administrator
VOTE
No Yes Abstain
Approved (x) Motion by: H. Odell Minnix to approve Church _ — x
Denied () authorizing execution of performance Johnson — x _
Received () agreement McNamara x
Referred () Minnix — x _
To () Nickens _ x
cc: File
David R. Porter, Director, Economic Development
Diane D. Hyatt, Director, Finance
Paul M. Mahoney, County Attorney
DENIAL
A
ACTION NO. -052300-8
ITEM NO. 5—/
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: May 9, 2000 -
AGENDA ITEM: Request for approval of Sheriff's employment agreement with the
Roanoke County Board of Supervisors
COUNTY ADMINISTRATOR'S COMMENTS:
This issue has raised many questions from the staff of the Sheriff's Office. It is very important to
me that these employees be treated as equitably and fairly as other County employees. If the
Board chooses to keep the Sheriff in the County pay and classification system, we are going to
develop a better method of reconciling State and County classifications. This is a most difficult
and confusing task, but if other localities can do it so can we.
At the previous meeting, the Board requested the following changes to the agreement:
1. Page 2, #3: "The County Finance Department WILL (not may) audit such distributions at
the discretion of the Board of Supervisors.
2. Page 3, #10: "This agreement shall continue in full force and effect until terminated by either
of the parties through written notice to the other party given at least NINETY (90) (not 30) days
before the effective date of such termination.
Additionally, I requested the following changes:
1. The block grant should be based on compliance with County practices each year.
2. If the State increases funding to the Sheriffs Office, the County should be able to reduce local
funding a like amount.
3. If the Sheriff's Office generates fees sufficient to provide salary increases or benefits in
excess of those received by County employees, the County should reserve the right to adjust the
local funding contribution.
These changes have not yet been made because other questions have also been raised. We will
incorporate all changes at one time if approved by the Board.
BACKGROUND: The Sheriff's Office currently participates in the County of Roanoke
Pay & Classification plan, under the structure and direction of the Department of Human
Resources, per an agreement signed by the Sheriff and approved by resolution number
12892-11 of the Roanoke County Board of Supervisors on January 28, 1992.
SUMMARY OF INFORMATION:
In recent years, there has been increased difficulty in the attempt to incorporate the
Commonwealth Compensation Board Pay & Classification Plan with the County of
Roanoke's Pay & Classification Plan. Also, furthering the complication was the attempt
to amalgamate the Compensation Board policy with the County of Roanoke's Human
Resource personnel policies and job descriptions. While the Sheriff is required by
statute to employ certain personnel practices, at times, those practices have been and
are continuing to be in conflict with County of Roanoke Human Resource personnel
policies. It is respectfully requested that the Board of Supervisors consider termination
of the subject employment agreement and adopt the proposed resolution.
FISCAL IMPACT: None
ALTERNATIVES: None
STAFF RECOMMENDATION: The
resolution authorizing the County
Sheriff.
Respectfully submitted,
Gerald S. Holt
Sheriff
Sheriff recommends approval of the attached
Administrator to execute an agreement with the
Approved by,
Elmer C. kodge, Jr.
County Administrator
ACTION VOTE
No Yes
Approved () Motion by: Harry C. Nickens motion to Church _ x
Denied (X) deny recommendation Johnson _ x
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x
cc: File
Sheriff Gerald Holt
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
Abs