HomeMy WebLinkAbout10/10/2000 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 10, 2000
RESOLUTION 101000-1 TO ADVANCE FUNDS FOR CERTAIN
EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH
THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING
OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS
(SOUTH COUNTY HIGH SCHOOL)
WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the
"County Board") adopted a resolution on August 19, 1997 declaring its intention to
reimburse itself from the proceeds of one or more tax-exempt financings for certain
expenditures made and/or to be made in connection with the acquisition, renovation,
construction and equipping of certain capital improvements for school projects, and
WHEREAS, the School Board (the "School Board") of the County of Roanoke,
Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to
reimburse itself from the proceeds of one or more tax-exempt financings for certain
expenditures made and/or to be made in connection with the acquisition, renovation,
construction and equipping of certain capital improvements for school projects, and
WHEREAS, the School Board requested an advance to award contracts of $318,000
for site development, $129,300 for architecture and engineering costs, value engineering,
and surveying/testing, and $226,651 for project management for Glenvar Middle School,
for a total advance of $673,951, on June 13, 2000, and
WHEREAS, the School Board requested an advance to award contracts of $592,100
for site development, $500,000 for road construction, and $757,992 for project
management for the new south county high school, for a total advance of $1,850,092, on
June 13, 2000, and
WHEREAS, the County Board approved an advance of $1,850,092 for the new
south county high school and an advance of $673,951 for Glenvar Middle School on June
13, 2000, and
WHEREAS, the School Board is now requesting approval to award the construction
contract for the new south county high school for $19,094,000 and requires an advance in
the amount of $9,500,000.
NOW THEREFORE BE IT RESOLVED that the County Board authorizes the School
Board to enter into a construction contract for $19,094,000 and advances the sum of
$9,500,000 for construction of the new south county high school.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Chief Financial Officer
Paul M. Mahoney, County Attorney
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 10, 2000
RESOLUTION 101000-2 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS
DATE DESIGNATED AS ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for October
10, 2000 designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
Confirmation of appointment to the Hanging Rock Battlefield and Rail
Preservation Foundation.
2. Designation of a voting representative at the Virginia Association of
Counties (VACo) Annual Meeting.
3. Request for acceptance and appropriation of $16,111 from the
Department of Education for alternative student education.
4, Donation of a new 20' drainage easement and waterline easement
and a new 20' waterline easement on property of Boone, Boone &
Loeb, Inc., Fairway Forest Villas, in the Windsor Hills Magisterial
District.
5. Endorsement of Supervisor Harry C. Nickens to serve another term
as Region Nine Representative on the Virginia Association of
Counties Board of Directors.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Garland Life, Executive Assistant
Diane D. Hyatt, Chief Financial Officer
Dr. Linda Weber, School Superintendent
Penny Hodge, Budget and Finance Director
Brenda Chastain, Clerk, School Board
Vickie L. Huffman, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
2
A -101000-2.a
ACTION NO
ITEM NUMBER .oL
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 10, 2000
AGENDA ITEM: Confirmation of Committee appointment to the Hanging Rock
Battlefield and Rail Preservation Foundation
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
HANGING ROCK BATTLEFIELD AND RAIL PRESERVATION FOUNDATION
At the September 26, 2000 meeting, Supervisor Nickens nominated Pete Haislip,
Director of Parks, Recreation & Tourism, to a three year term which will expire October 25,
2003.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed by the Board of
Supervisors.
Submitted by:
Mary H. Allen CMC/AAE
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied () Johnson _ x
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x
cc: File
Hanging Rock Battlefield and Rail Preservation Foundation File
A -101000-2.b
ACTION NO.
ITEM NUMBER T A
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: October 10, 2000
AGENDA ITEM: Designation of a Voting Representative at the Virginia
Association of Counties (VACo) Annual Meeting
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
The Virginia Association of Counties has scheduled their Annual Conference for
November 12 - 14, 2000. They have requested that each county designate a
representative of its Board of Supervisors to cast its votes at the Annual Business Meeting
on Tuesday, November 14. The voting credentials form must be submitted to VACo by
November 1, 2000.
Supervisor Nickens, Regional Director for Region 9, has indicated that he will be
attending the VACo Conference and would be willing to serve as the voting representative.
Supervisors McNamara and Minnix are also scheduled to attend the conference.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors designate Supervisor Harry C.
Nickens to serve as voting representative at the Annual Business Meeting on Tuesday,
November 14, 2000.
Elmer C. Hodge
County Administrator
ACTION
Approved (x) Motion by: Harry C. Nickens to approve
Denied ( )
Received ( )
Referred ( )
To ( 1
cc: File
Harry C. Nickens, Supervisor
James D. Campbell, Executive Director, VACo
7-o�
VOTE
No Yes Abs
Church _ x
Johnson _ x
McNamara_ x
Minnix _ x _
Nickens x
esident
rris M. Belman, Sr.
dFord County
esident-Elect
:kson T. Ward
hover County
,st Vice President
xald W. Hyland
irfax County
cond Vice President
iver H. Bennett
3rthampton County
cretary-Treasurer
ayne A. Acors
Iroline County
[mediate Past President
anda C. Wingo
itetourt County
:ecutive Director
nes D. Campbell, CAE
:neral Counsel
Flippo Hicks
01 East Broad Street
ite U 20
jimond, Virginia
219-1928
)4)788-6652
X (804) 788-0083
nail: mail@vaco.org
eb site: www.vaco.org
NC=
VIRGINIA ASSOCIATION OF COUNTIES
CONNECTING COUNTY GOVERNMENTS SINCE 1934
TO: Chairs, County Board of Supervisors
County Chief Administrative Officers
FROM. James D. Campbell, Executive Director
RE: Voting Credentials for the Annual Business Meeting
DATE: September 19, 2000
The 2000 Annual Business Meeting of the Virginia Association of Counties
will be held on Tuesday. November 14, from 10:30 a.m. to Noon at The Homestead in
Bath County.
Article VI of the VACo Constitution states that each county shall designate a
representative of its board of supervisors to cast its vote(s) at the Annual Business
Meeting. However, if a member of the board of supervisors cannot be present for this
meeting, the Association's Constitution does allow a county to designate a non -elected
official from your county or a member of a board of supervisors from another county to
cast a proxy vote(s) for your county.
For your county to be certified to vote at the Annual Business Meeting, your
annual dues must be paid in full and either a completed Voting Credentials Form or a
Proxy Statement (attached) must be submitted to VACo by November 1, 2000.
Alternatively, this information may be submitted to the Credentials Committee at its
meeting on Monday, November 13, at 4:30 p.m. in the Monroe Room or to the
conference registration desk before this meeting.
NOMINATING COMMITTEE
The Nominating Committee will meet at 4:45 p.m. in the Wilson Room on
Monday, November 13th during VACo's Annual Conference at the Homestead. The
committee is charged to nominate a candidate for President -Elect, First Vice President,
Second Vice President, and Secretary -Treasurer to be elected at the Annual Business
Meeting. Please send your expressions of interest and nominations to the Committee
or to VACo's Executive Director.
REGIONAL DIRECTORS
Pursuant to VACo's By -Laws, "regional directors shall be selected at the
Annual Meeting by the member counties located within the region which the director
will represent." Regional caucuses will be scheduled during the Annual Meeting to
select directors. Incumbent regional directors should chair the caucuses. Reports
should be given to VACo's Executive Director by 6:00 p.m. on Monday,
November 13th. The attached list shows the regional directors that must be selected.
JDC:bjp
Attachments
cc: VACo Board of Directors
Nominations Committee
Voting Delegate:
(Supervisor)
Name
VACo 2000 Annual Meeting
Voting Credentials Form
Harry C. Nickens
Title Supervisor, Roanoke County Board of Supervisors
Locality County of Roanoke
Alternate Delegate:
(Supervisor) ,
Name
Title
Locality
Certified by:
(Clerk of the Board)
Name
Title
Mary H. Allen
Clerk to the Board
Locality County of Roanoke
-----------------------------------------------------------------------------------------------------------
VACo 2000 Annual Meeting
Proxy Statement
County authorizes the following person to cast its vote at the 2000 Annual
Meeting of the Virginia Association of Counties on November 14, 2000.
a non -elected official of this county.
-OR-
a supervisor from
County.
This authorization is:
Uninstructed. The proxy may use his/her discretion to cast County's votes on any
issue to come before the annual meeting.
Instructed. The proxy is limited in how he/she may cast County's votes. The
issues on which he/she may cast those votes and how he/she should vote are:
(List issues and instructions on the back of this form)
Certified by: Name
Title
Locality
�' A
Regional Directors to be selected in 2000
We need a director from
Tenn to Expire
Incumbent
Region—2
2000
Btadshaw
Region 3
2000
Donati
Region 4
2000
Humphris
Region 6
2000
Smith
Region 7
2000
Winkelman
Region 8
2000
Connolly
Region 8
2000
Ferguson
Region 8
2000
Hudgins
Region 9
2000
Nickens
Region 10
2000
Satterfield
Region 11
2000
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ACTION A-1 01 000-2. c
ITEM NUMBER X-3
MEETING DATE: October 10, 2000
AGENDA ITEM: Request for acceptance and appropriation of $16,111 from the
Department of Education for alternative student education.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Virginia Department of Education has made funds
available under Virginia School Law 22.1-254 D. These
services are to be provided to students 16 years of age and
older who meet the provisions established in the Code and by
the Board of Education. The provisions include:
1. A meeting between the student, parents and
principal/designee,
2. The development of an Individualized Student
Alternative Education Program,
3. Attendance in a general educational development (GED)
or other alternative educational program for students
who meet qualifications,
4. Counseling on the economic impact of failing to
complete high school, and
S. Procedures for reenrollment.
SUMMARY OF INFORMATION: Roanoke County Schools completed the formal ISAEP
application and has received a grant of $16,111
that will be made available for reimbursement of
expenditures during the 2000-2001 school year.
FISCAL IMPACT: There will be no impact on the budget. Reimbursement for
services rendered and materials will be requested not to
exceed $16,111.
STAFE RECOMMENDATION: Appropriation of, the $16 111 grant.
Garland Life E mer C. kod96
Executive Assistant County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied ( ) Johnson _ x _
Received ( ) McNamara_ x _
Referred ( ) Minnix _ x _
To ( ) Nickens x
cc: File
Garland Life, Executive Assistant
Diane D. Hyatt, Chief Financial Officer
Dr. Linda Weber, School Superintendent
Penny Hodge, Budget and Finance Director
Brenda Chastain, Clerk, School Board
A -101000-2.d
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 10, 2000
AGENDA ITEM: Donation of a new 20' drainage easement and waterline easement and a new
20' waterline easement on property of Boone, Boone & Loeb, Inc., Fairway
Forest Villas (Tax Map Nos. 66.04-7-2 and 66.04-7-3), in the Windsor Hills
Magisterial District, to the Board of Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS
SUMMARY OF INFORMATION:
girPRIMA
This consent agenda item involves acceptance of the following easements conveyed to the
Board of Supervisors for drainage and waterline purposes, on property of Boone, Boone & Loeb,
Inc., in the Windsor Hills Magisterial District of the County of Roanoke:
a) Donation of a new drainage easement and waterline easement, twenty feet (20') in
width, and a new waterline easement, twenty feet (20') in width, from Boone, Boone
& Loeb, Inc., (Tax Map Nos. 66.04-7-2 and 66.04-7-3), Fairway Forest Villas, as
shown on a plat prepared by Lumsden Associates, P.C., dated August 17, 2000, a
copy of which is attached hereto as Exhibit A.
The location and dimensions of these easements have been reviewed and approved by the
County's Community Development staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of these easements.
Respectfully submitted,
Vic ie L. Huffman
Senior Assistant County Attorney
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Har[y C. Nickens to approve Church _ x _
Denied () Johnson _ x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Vickie L. Huffman, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 10, 2000
RESOLUTION 101000-2.e ENDORSING SUPERVISOR HARRY C.
NICKENS TO SERVE ANOTHER TERM AS REGION NINE
REPRESENTATIVE ON VIRGINIA ASSOCIATION OF COUNTIES
BOARD OF DIRECTORS
WHEREAS, Supervisor Harry C. Nickens is currently serving a two year term as
Region Nine Representative on the Virginia Association of Counties Board of Directors; and
WHEREAS, Supervisor Nickens has advised that he desires to continue serving as
Region Nine Representative for another two year term which will begin January 1, 2001,
and end on December 31, 2002; and
WHEREAS, Supervisor Nickens has requested an endorsement from each of the
governing bodies in Region Nine which includes Bedford County, Botetourt County, Craig
County, Giles County and Roanoke County.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia, does hereby endorse Harry C. Nickens to serve another two year term as
Region Nine representative on the VACo Board of Directors; and
FURTHER, the Clerk to the Board is directed to forward a copy of this resolution to
each of the governing bodies in Region Nine, and James D. Campbell, Executive Director
of VACo.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
James D. Campbell, Executive Director, VACo
William C. Rolfe, Bedford County Administrator
Gerald A. Burgess, Botetourt County Administrator
Elizabeth Frank, Giles County Administrator
Chris McKlarney, Giles County Acting Administrator
Elmer C. Hodge, Roanoke County Administrator
2
AT A JOINT MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, AND THE BOARD OF SUPERVISORS OF MONTGOMERY
COUNTY HELD AT THE MONTGOMERY COUNTY ADMINISTRATION CENTER ON
TUESDAY, OCTOBER 10, 2000
RESOLUTION 101000-3 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Church to adopt the Certification Resolution; and carried
by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens
NAYS: None
ABSENT: Supervisor McNamara
A COPY TESTE:
,,*/. Q��
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Closed Session File