HomeMy WebLinkAbout12/5/2000 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 5, 2000
RESOLUTION 120500-1 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF JOSEPH A. KEATON, COMMUNITY DEVELOPMENT
DEPARTMENT
WHEREAS, Joseph A. Keaton was first employed by Roanoke County on
November 11, 1985, as an electrical inspector; and
WHEREAS, Mr. Keaton retired from Roanoke County on October 1, 2000 as an
electrical inspectorwith the Community Development Department after more than fourteen
years of service; and
WHEREAS, Mr. Keaton, as civic leader of the Hollins community and with his
church members, worked closely with the County staff to identify a major problem in the
community of Hollins - inadequate water and sanitary facilities; and because of his
dedication, the Hollins area now has adequate running water and sanitary facilities; and
WHEREAS, Mr. Keaton's enthusiasm, knowledge, and interaction with the judges
at the All America City competition in Chicago in May, 1989, regarding the Hollins Project,
helped Roanoke County win the distinguished designation of "All America City"; and
WHEREAS, Mr. Keaton because of his exceptional relationship with the general
public, area contractors, County staff and his work in the community was nominated by his
peers in the Department of Development and Inspections as 1990's Departmental
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Employee of the Year.
WHEREAS, Mr. Keaton, through his employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to JOSEPH A. KEATON for more than fourteen years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Arnold Covey, Director, Community Development
Joe Sgroi, Director, Human Resources
E
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 5, 2000
RESOLUTION 120500-2 REAFFIRMING AND AMENDING RESOLUTION 090898-
1 SUPPORTING THE 1-581 AND ROUTE 220 SOUTH CORRIDOR FOR 1-73
THROUGH THE ROANOKE VALLEY AND OPPOSING OPTION 4 KNOWN AS
THE WESTERN ALIGNMENT
WHEREAS, the Commonwealth Transportation Board has previously selected
Alternative Corridor 6A which generally follows Route 220, the proposed "Smart Highway"
and Route 460 to the West Virginia state line west of Narrows as the location for the
proposed 1-73 north -south interstate connecting Detroit to Charleston, SC; and
WHEREAS, the Roanoke County Board of Supervisors has previously indicated its
support of a refined corridor for 1-73 which would follow the present location of Route 220
into the City of Roanoke and then overlap the present Interstate 581, Interstate 81, the
proposed "Smart Highway" and Route 460 to West Virginia on at least two occasions as
set forth in its Resolution 112294-1 of November 22, 1994 and Resolution 032498-6 of
March 24, 1998; and Resolution 090898-1 of September 8, 2000; and
WHEREAS, the Virginia Department of Transportation (VDOT) has released an 1-73
Location Study: Alternatives for Future Study" which identifies more specific proposals for
the potential corridor location of 1-73 through the Roanoke Valley and is in the process of
accepting public comments upon these proposed corridors in preparation for the final
design work for this project.
NOW, THEREFORE, BE IT RESOLVED as follows:
(1) That the Board of Supervisors of Roanoke County, Virginia, strongly reiterates
its prior recommendation to build 1-73 and that the selected corridor for 1-73 immediately
follows the existing corridor of Route 220 into the City of Roanoke, and then overlaps
Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to the West
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Virginia state line near Narrows. This recommended corridor would utilize existing road
corridors wherever possible, on routes that are already designated for improvement which
would thereby reduce the cost of construction and the expenses associated with additional
land expropriation; and
(2) That the Board of Supervisors of Roanoke County, Virginia, opposes Option 4
known as the "western alignment" that begins in Western Roanoke County; and
(3) That VDOT be requested to continue to hold public information sessions for the
specific purpose of allowing the citizens of Roanoke County an opportunity to comment
upon VDOT's proposed corridor locations for 1-73 which may directly affect the residences
and business locations of Roanoke County citizens; and
(4) That the Board of Supervisors directs that copies of this resolution be forwarded
to the Virginia Department of Transportation, the Interstate Route 73 Communications
Committee of the General Assembly and the Roanoke Valley Business Council.
On motion of Supervisor McNamara to reaffirm Resolution 090898-1 amended to
oppose the Western Corridor option, and carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Fred Altizer, District Engineer, VDOT
Lorinda Lionberger, Transportation Commonwealth Board
Interstate Communications Committee of the General Assembly
Roanoke Valley Business Council
Roanoke Regional Chamber of Commerce
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, DECEMBER 5, 2000
RESOLUTION 120500-3 APPROVING STATEWIDE MUTUAL AID FOR
EMERGENCY MANAGEMENT
WHEREAS, the Commonwealth of Virginia Emergency Services and Disaster Law
of 2000, as amended (Title 44, Chapter 3.2 of the Code of Virginia, 1950, as amended)
authorizes the Commonwealth and its political subdivisions to provide emergency aid and
assistance in the event of a major disaster; and,
WHEREAS, the statutes also authorize the State Emergency Operations Center to
coordinate the provision of any equipment, services or facilities owned or organized by the
Commonwealth or its political subdivisions for use in the affected area upon request of the
duly constituted authority of the area; and
WHEREAS, this Resolution authorized the request, provision, and receipt of
interjurisdictional mutual aid in accordance with Title 44, Chapter 3.2 of the Code of
Virginia, 1950, as amended, among political subdivisions, other authorized entities and
officers within the Commonwealth;
WHEREAS, the authorized representative for the County of Roanoke shall be the
County Administrator or his designee;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the County of Roanoke shall have the authority to participate in
Statewide Mutual Aid in the event of emergency or disaster in accordance with the following
terms and conditions, which shall be in the nature of a compact and agreement among
participating entities which have adopted similar executive orders, ordinances or
resolutions. This Statewide Mutual Aid program may include requests for and provision of
personnel, equipment, material and other forms of assistance, or any combination of
assistance, to any entity within the Commonwealth, pursuant to the following terms and
conditions:
SECTION 1. DEFINITIONS
A. "EVENT AGREEMENT" — a contract between two member political subdivisions
entered into at the time of emergency in which the Assisting Party agrees to provide
specified resources to the Requesting Party under the terms and conditions specified in the
Agreement.
B. "REQUESTING PARTY" — the member political subdivision requesting aid in the
event of an emergency or disaster and participating in the Statewide Mutual Aid Program
pursuant to the terms and conditions of this Resolution.
C. "ASSISTING PARTY" — the member political subdivision furnishing equipment,
services and/or manpower to the Requesting Party, and participating in the Statewide
Mutual Aid Program ("the Program") pursuant to terms consistent with those in this
Resolution.
D. "AUTHORIZED REPRESENTATIVE" — an officer or employee of a member political
subdivision authorized in writing by that entity to request, offer, or provide assistance under
the terms of this Resolution.
E. "DEPARTMENT" — the Department of Emergency Management.
F. "EMERGENCY" -- any occurrence, or threat thereof, whether natural, or caused by
man, in war or in peace, which results or may result in substantial injury or harm to the
population, substantial damage to or loss of property, or substantial harm to the
environment.
G. "DISASTER" -- any natural, technological, or civil emergency that causes damage
of sufficient severity and magnitude to result in a declaration of a state of emergency by the
Governor or the President of the United States.
H. "IMPLEMENTATION GUIDEBOOK" -- Guidance document promulgated by the
Department to assist member political subdivisions with Statewide mutual aid activities, to
provide procedures and minimum standards for participation, and to provide for compliance
with state and federal reimbursement requirements.
I. "MAJOR DISASTER" -- a disaster which is likely to clearly exceed local capabilities
and require a broad range of state and federal assistance.
J. "MEMBER POLITICAL SUBDIVISION" -- any political subdivision or authorized
officer or agency within the Commonwealth of Virginia which maintains its own emergency
services organization and plan and which enacts an ordinance or resolution or promulgates
an executive order with terms substantially similar to those set out in this Resolution,
authorizing Statewide mutual aid pursuant to Title 44 of the Virginia Code.
K. "STATE EOC" -- the Virginia Emergency Operations Center from which assistance
to localities is coordinated when local emergency response and recovery resources are
overwhelmed. This facility is operated by the Virginia Department of Emergency
Management.
SECTION 2. PROCEDURES FOR PROVISION OF MUTUAL AID
When a member political subdivision either becomes affected by, or is under imminent
threat of an emergency or disaster and, as a result, has officially declared an emergency,
it may request emergency -related mutual aid assistance by: (1) submitting a Request for
2
Assistance to an Assisting Party or to the State EOC, or (2) orally communicating a
request for mutual aid assistance to an Assisting Party or to the State EOC, followed as
soon as practicable by written confirmation of the request. Mutual aid shall not be
requested by a member political subdivision unless resources available within the stricken
area are deemed to be inadequate. All requests for mutual aid must be transmitted by the
Authorized Representative of the member political subdivision orthe Director of Emergency
Management. No member political subdivision shall be required to provide mutual aid
unless it determines that it has sufficient resources to do so.
A. REQUESTS DIRECTLY TO ASSISTING PARTY: The Requesting Party may
directly contact the Authorized Representative of the Assisting Party and provide the
information in the Request Form prescribed in the SMA Implementation Guidebook. Each
Assisting Party must communicate directly with the Requesting Party in order to execute
an Event Agreement. The Requesting Party shall be responsible for keeping the State
EOC advised of the status of mutual aid activities.
B. REQUESTS ROUTED THROUGH, OR ORIGINATING FROM THE STATE EOC:
The Requesting Party may directly contact the State EOC, in which case it shall provide
the information in the Request Form in the SMA Implementation Guidebook. The State
EOC may then contact other member political subdivisions on behalf of the Requesting
Party. Once identified, each Assisting Party must communicate directly with the
Requesting Party in order to execute an Event Agreement.
C. ASSESSMENT OF AVAILABILITY OF RESOURCES AND ABILITY TO RENDER
ASSISTANCE: When contacted by a Requesting Party, or by the State EOC on behalf of
a Requesting Party, the Authorized Representative of any member political subdivision
agrees to assess local resources to determine available personnel, equipment and other
assistance.
D. SUPERVISION AND CONTROL: When providing assistance under the terms of this
Agreement, the personnel, equipment, and resources of any Assisting Party will be under
the operational control of the Requesting Party, which shall advise supervisory personnel
of the Assisting Party of work tasks, for assignment to personnel. Direct supervision and
control of personnel, equipment and resources shall remain with the designated
supervisory personnel of the Assisting Party. The designated supervisory personnel of the
Assisting Party shall: maintain daily personnel time records, material records, and a log of
equipment hours; be responsible for the operation and maintenance of the equipment and
other resources furnished by the Assisting Party; and shall report work progress to the
Requesting Party. The Assisting Party's personnel and other resources shall remain
subject to recall by the Assisting Party at any time, subject to reasonable notice to the
Requesting Party. At least twenty-four hour advance notification of intent to withdraw
personnel or resources shall be provided to the Requesting Party unless such notice is
not practicable, in which case such notice as is reasonable shall be provided.
E. FOOD, HOUSING, AND SELF-SUFFICIENCY: Unless specifically instructed
otherwise, the Requesting Party shall have the responsibility of providing food and housing
for the personnel of the Assisting Party from the time of their arrival at the designated
location to the time of their departure. However, Assisting Party personnel and equipment
should be, to the greatest extent possible, self-sufficient while working in the emergency
or disaster area. The Requesting Party may specify only self-sufficient personnel and
resources in its request for assistance.
F. COMMUNICATIONS: Unless specifically instructed otherwise, the Requesting Party
shall have the responsibility for coordinating communications between the personnel of the
Assisting Party and the Requesting Party. Assisting Party personnel should be prepared
to furnish communications equipment sufficient to maintain communications among their
respective operating units.
G. RIGHTS AND PRIVILEGES: Whenever the officials, employees and volunteers of
the Assisting Party are rendering aid pursuant to this Agreement, such employees shall
have the powers, duties, rights, privileges, and immunities, and shall receive the
compensation, incidental to their employment or position.
H. TERM OF DEPLOYMENT: The initial duration of a request for assistance is
normally seven days and may be extended, if necessary, in seven day increments.
However, the duration may be shorter or longer as reflected in the Event Agreement.
I. SUMMARY REPORT: Within ten days of the return of all personnel deployed under
SMA, the Requesting Party will prepare a Summary Report of the event, and provide
copies to each Assisting Party and to the Department. The Report shall be in a format
prescribed by the Department and shall include a chronology of events and description of
personnel, equipment and materials provided by one party to the other.
SECTION 3. REIMBURSABLE EXPENSES
The terms and conditions governing reimbursement for any assistance provided pursuant
to this Resolution shall be in accordance with the following provisions, unless otherwise
agreed upon by the Requesting and Assisting Parties and specified in the Event
Agreement.
A. PERSONNEL: During the period of assistance, the Assisting Party shall continue
to pay its employees according to its then prevailing ordinances, rules, and regulations.
The Requesting Party shall reimburse the Assisting Party for all direct and indirect payroll
costs and expenses (including travel expenses, benefits, workers' compensation claims
and expenses) incurred during the period of assistance, unless agreed to otherwise by the
parties in the Event Agreement.
B. EQUIPMENT: The Assisting Party shall be reimbursed by the Requesting Party for
the use of its equipment during the period of assistance according to either a
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pre -established local or state hourly rate or according to the actual replacement, operation,
and maintenance expenses incurred. For those instances in which some costs may be
reimbursed by the Federal Emergency Management Agency, the eligible direct costs shall
be determined in accordance with 44 CFR 206.228, or other regulations in effect at the time
of the disaster. Each Party shall maintain its own equipment in safe and operational
condition. At the request of the Assisting Party, fuels, miscellaneous supplies, and minor
repairs may be provided by the Requesting Party, if practical. If the equipment charges are
based on a pre -established local or state hourly rate, then these charges to the Requesting
Party shall be reduced by the total value of the fuels, supplies, and repairs furnished by
the Requesting Party and by the amount of any insurance proceeds received by the
Assisting Party.
C. MATERIALS AND SUPPLIES: The Assisting Party shall be reimbursed for all
materials and supplies furnished by it and used or damaged during the period of
assistance, except for the costs of equipment, fuel and maintenance materials, labor and
supplies, which shall be included in the equipment rate established above, unless such
damage is caused by gross negligence, or willful and wanton misconduct of the Assisting
Party's personnel. The measure of reimbursement shall be determined in accordance with
44 CFR 206.228 or other regulations in effect at the time of the disaster. In the alternative,
the Parties may agree that the Requesting Party will replace, with like kind and quality as
determined by the Assisting Party, the materials and supplies used or damaged. If such
an agreement is made, it shall be reduced to writing and transmitted to the Department.
D. RECORD KEEPING: The Assisting Party shall maintain records and submit invoices
for reimbursement by the Requesting Party in accordance with existing policies and
practices. Requesting Party and Department finance personnel shall provide information,
directions, and assistance for record keeping to Assisting Party personnel. Later,
Department personnel will provide assistance to the Requesting Party in seeking
federal/state reimbursement.
E. PAYMENT: Unless otherwise mutually agreed, the Assisting Party shall bill the
Requesting Party for all reimbursable expenses with an itemized statement as soon as
practicable after the expenses are incurred, but not later than sixty (60) days following the
period of assistance, unless the deadline for identifying damage is extended in accordance
with applicable federal or State regulations. The Requesting Party shall pay the bill, or
advise of any disputed items, not later than sixty (60) days following receipt of the
statement, unless otherwise agreed upon.
F. WAIVER OF REIMBURSEMENT: A member political subdivision may assume or
donate, in whole or in part, the costs associated with any loss, damage, expense or use of
personnel, equipment and resources provided.
SECTION 4. INSURANCE
5
A. WORKERS' COMPENSATION COVERAGE: Each member political subdivision
shall be responsible for its own actions and those of its employees and is responsible for
complying with the Virginia Workers' Compensation Act.
B. AUTOMOBILE LIABILITY COVERAGE: Each member political subdivision shall be
responsible for its own actions and is responsible for complying with the Virginia motor
vehicle financial responsibility laws. Member political subdivisions agree to obtain
automobile liability coverage with a limit of at least $1,000,000 combined single limit and
coverage for owned, non -owned, and hired vehicles. It is understood that the local
government may include in the emergency response volunteer companies that have motor
vehicles titled in the name of the volunteer company. It is the responsibility of each member
political subdivision to determine if the volunteer company has automobile liability coverage
as outlined in this section.
C. GENERAL LIABILITY, PUBLIC OFFICIALS LIABILITY, AND LAW
ENFORCEMENT LIABILITY: To the extent permitted by law and without waiving
sovereign immunity, each member political subdivision shall be responsible for any and all
claims, demands, suits, actions, damages, and causes for action related to or arising out
of or in any way connected with its own actions, and the actions of its personnel in
providing mutual aid assistance rendered or performed pursuant to the terms and
conditions of this Resolution. Each member political subdivision agrees to obtain general
liability, public officials liability and law enforcement liability, if applicable, with minimum
single limits of no less than one million dollars.
SECTION 5. ROLE OF THE DEPARTMENT OF EMERGENCY MANAGEMENT
The Department shall, during normal operations, provide staff support to political
subdivisions, officers and authorized agencies, serve as the central depository for
agreements, resolutions, ordinances and executive orders, maintain a current listing of
member political subdivisions, and provide a copy of this listing to each on an annual basis.
The State EOC shall, during emergency operations, (1) request mutual aid on behalf of a
member political subdivision, underthe circumstances identified in this Agreement, (2) keep
a record of all Requests for Assistance and Acknowledgments, (3) report on the status of
ongoing emergency or disaster -related mutual aid as appropriate, and assist participants
in meeting all procedural and other requirements, including those pertaining to federal and
state cost reimbursement.
SECTION 6. SEVERABILITY AND THE EFFECT ON OTHER RESOLUTIONS
Should any portion, section, or subsection of this Resolution be held to be invalid by a court
of competent jurisdiction, that fact shall not affect or invalidate any other portion, section
or subsection; and the remaining portions of this Resolution shall remain in full force and
effect without regard to the section, portion, or subsection or power invalidated. In the
event that any parties to this Resolution have entered into other mutual aid agreements,
those parties agree that said agreement will remain in effect unless they conflict in principle
2
with this Resolution in which case they are superseded by this Resolution. In the event that
two or more parties to this Resolution have not entered into another agreement, and the
parties wish to engage in mutual aid, then the terms and conditions of this Resolution shall
apply between those parties.
This resolution shall be in full force and effect from and after its adoption.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Virginia Department of Emergency Services
Anne Marie Green, Director, General Services
Richard E. Burch, Chief, Fire & Rescue
Joseph B. Obenshain, Senior Assistant County Attorney
Mary F. Parker, Clerk, Roanoke City Council
Forest Jones, Salem City Manager
Carolyn S. Ross, Clerk, Vinton Town Council
James D. Campbell, Executive Director, Virginia Association of Counties
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 5, 2000
RESOLUTION 120500-4 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for December
5, 2000, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
6, inclusive, as follows:
1. Confirmation of committee appointments to the Grievance Panel and
Planning Commission.
2. Request for acceptance of a portion of Pettit Avenue into the Virginia
Department of Transportation Secondary System.
3. Request from School Administration to accept and appropriate $5,966.22
from the Department of Education for mailing School Performance Report
Cards.
4. Request to accept and appropriate $55,790 in Federal Title IV -E Pass-
through funds to the Department of Social Services.
5. Resolutions of appreciation:
(a) upon the retirement of Dana L. Gibson, Utility Department
(b) honoring the late Cecil D. Pugh, Utility Department
6. Donation of 20 foot easement located in the Catawba Magisterial District
from William R. Hodges, Jr. and Janette Coakley Hodges (Tax Map # 15.00-
01-11) to the Board of Supervisors
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
1
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
C. Ben Helmandollar, Associate Director of Federal Programs.
Diane D. Hyatt, Chief Financial Officer
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Betty R. McCrary, Director, Social Services
W. Brent Robertson, Director, Budget
John M. Chambliss, Jr., Assistant County Administrator
George W. Simpson, Jr., Assistant Director, Community Development
2
A -120500-4.a
ACTION NO
ITEM NUMBER ._ /_
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 5, 2000
AGENDA ITEM: Confirmation of Committee appointment to the Grievance Panel and
Planning Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
GRIEVANCE PANEL
At the November 14, 2000 meeting, Supervisor Church nominated alternates King
Harvey and Karen Ewell to three-year terms which will expire October 28, 2003.
PLANNING COMMISSION
Supervisor McNamara has been informed that Al Thomason, Windsor Hills
Magisterial District, has indicated that he wishes to serve another four-year term which will
expire December 31, 2004.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed by the Board of
Supervisors.
Submitted by:
Mary H. Allen CMC/AAE
Clerk to the Board
Approved by,
- �_P' �'7� Z9�
Elmer C. Hodge
County Administrator
1
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L Johnson to approve
cc: File
Grievance Panel File
Planning Commission File
N
VOTE
No Yes Absent
Church _ x
Johnson — x
McNamara_. x
Minnix _ x —
Nickens — x
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 5TH DAY OF DECEMBER, 2000, ADOPTED THE FOLLOWING:
RESOLUTION 120500-4.b REQUESTING ACCEPTANCE OF PETTIT AVENUE
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Johnson Minnix, Church, McNamara
Nays: None
Absent: Supervisor Nickens
A Copy Teste:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
NORTHBROOKE,
SECTION 1
V
oAr,seeo �o SITE
Pettit Avenue
VICINITY MAP
f7iii, GAS
./ Mei6F 9pA
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PETTIT AVE- - --- -- --
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(North ect.1) x
brooke, S ' �� �� i"I I „ a•1,'.I,Y,.,,r� r li
I' •..... I ".... ,. . h.l�E Lx_ I e 1. R , ,,. _ ... .
PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION:
1. Pettit Avenue - from the intersection of Belle Haven Road
(State Rte 1836) to the intersection with Townsend Road.
LENGTH:
RIGHT OF WAY:
PAVEMENT WIDTH:
SERVICE:
BOANOX ` COUNT'Y
DEPT HENT QF
ComMUNZI.7 EEVELOPM2'N-T
(1) 0.08 MILES
(1) 50 FEET
(1) . 20 FEET
(1) -----------------
NORTHBROOKE, SECTION 1
Acceptance of a portion of Pettit Avenue into Ll�irginiatlDepartment of Transportation Secondary Syst
ACTION #A -120500-4.c
ITEM NUMBER
MEETING--D-ATE: December 5, 2000
AGENDA ITEM: Request from Schools to accept and appropriate $5,966 from
the Department of Education for mailing School Performance
Report Cards.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The State Department of,Education has transferred $5,966.22
to Roanoke County to pay the postage for mailing the School Performance
Report Cards to be sent home to all parents of students in Roanoke County
Schools in two mailings
SUMMARY OF INFORMATION: Funds will be deposited in the elementary and
secondary testing postage account and allocated to schools based on 100% of
fall membership C33 cents per student. Checks will be sent directly to the
schools from the account. A small overage will remain to provide postage
for requests for school information from central and to cover additional
requests from schools.
FISCAL IMPACT: All postage will be covered by this grant unless schools
include inserts weighing more than one ounce
,STAFF RECOMMENDATION: Approval of the request for appropriation of the
postage grant tot ing $5 966.22 to the elementary and secondary testing
p cc n t b and of supervis rs.
C. Ben Helmandollar Elmer C. Hodge
Associate Director of County Administrator
Federal Programs
---------------------------------------------
---------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L Johnson to approve Church _ x —
Denied ( ) Johnson — x —
Received
McNamara_. x
( )
Referred Minnix _ x
( )
To Nickens x
( )
cc: File
C. Ben Helmandollar, Associate Director of Federal Programs.
Diane D. Hyatt,, Chief Financial Officer
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
16
A -120500-4.d
ACTION NO.
ITEM NUMBER' 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: December 5, 2000
AGENDA ITEM: Request to Appropriate $55,790 in Federal Title IV -E Pass -
Through to the Department of Social Services and increase
the Classification Plan by three full time grant positions
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. Please note that these Title IV -E funds will require increasing the
number of County full-time grant funded positions by 3. If the grant funds are discontinued in
the future, the positions will also be discontinued.
BACKGROUND: The Virginia Department of Social Services (VDSS) recognizes that
the current social services delivery system cannot meet the demands of increasing
individual and community needs. VDSS is now in a position to help localities increase
funds available to better meet the needs of residents. For the first time in history, VDSS
has designed a local revenue maximization initiative which allows local governments to
secure additional Federal funding to which they are entitled. Local governments can
request up to 50% reimbursement for local dollars spent on services and administrative
costs associated with pre -placement prevention for children (services provided with
local dollars which are designed to prevent out of home placement, mainly foster care).
However, these reimbursement funds must be reinvested into human service programs
within the locality and cannot supplant existing funding or be redirected for non-social
services use.
In April 2000, representatives from the Social Services Department, Court Services
Unit, Community Policy and Management Team, Finance, Health, Schools, Police, local
government and Blue Ridge Community Services were invited to meet with VDSS to
explore the development of a Roanoke County Revenue Maximization Project (Title IV -
1
�y
Pass -Through dollars). The process included defining the unmet needs of the community
and developing a vision to better meet those needs, selecting the appropriate Federal
programs to access, documenting the eligibility of the persons to be served, establishing
formal linkages with VDSS and community partners, and submitting accurate claims for
reimbursement.
The Roanoke County Revenue Maximization Project plan was approved by the Community
Policy and Management Team and then submitted to VDSS Department of Finance and
Commissioner Sonya Rivera on 6/12/00. The plan was approved on 9/1/00.
The initial Roanoke County Revenue Maximization Plan claim is for $55,790, funds readily
identified by service delivery to existing cases which meet the criteria for reimbursement.
We estimate an additional $82,940 reimbursement 10/1/00 to 6/30/01. Our next focus will
be to explore and identify additional expenditures that are eligible for reimbursement and
additional funding streams for services currently being delivered to County residents.
SUMMARY OF INFORMATION: The Roanoke County Revenue Maximization Plan was
approved in 9/1/00. Initial reimbursement will be $55,790. These funds will be used to
initially employ three full time grant funded staff: a financial analyst (focus on management
of the funds, verification and submission of claims, and exploring additional revenue
streams available), and two social workers (one to focus on family violence prevention,
intervention and case management, and one to focus on day to day management and
service delivery for cases from the Family Assessment and Planning Team, and
preventive and non-custodial foster care cases).
The Department of Social Services cannot access these Federal funds until the County
has appropriated the same. The Board of Supervisors is requested to accept and
appropriate these monies from the State to the FY00/01 Social Services budget.
FISCAL IMPACT: Appropriate $55,790; no local match required.
2
STAFF RECOMMENDATION: Staff recommends appropriation of $55,790 Title IV -E
Pass -Through Funds to the FY00/01 Social Services budget, to be established as a
special grant fund, and to amend the FY00/01 Classification Plan to include three full
time grant positions with benefits.
Respectfully submitted,
-(-ZdL �� 'I-0) � ("I
Betty R. McCrary, Ph.D.
Director of Social Services
Approv d by,
e4��Zlteill
Elmer C. Hodge
County Administrator
ACTION
VOTE
No Yes Absent
Approved (x) Motion by: Bob L Johnson to approve Church _
Denied () Johnson
Received () McNamara_
Referred () Minnix
To
Nickens
() -
cc: File
Betty R. McCrary, Director, Social Services
W. Brent Robertson, Director, Budget
Diane D. Hyatt, Chief Financial Officer
John M. Chambliss, Jr., Assistant County Administrator
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 5, 2000
RESOLUTION 120500-4.e EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF DANA L. GIBSON, UTILITY DEPARTMENT
WHEREAS, Dana L. Gibson was first employed by the Roanoke County Public
Service Authority on October 2, 1967, as a water operator, and on June 30, 1980, was
employed as a water operator in the Roanoke County Utility Department; and
WHEREAS, Mr. Gibson retired from Roanoke County on September 1, 2000 after
more than thirty-two years of service; and
WHEREAS, Mr. Gibson could be relied upon to complete projects with the utmost
degree of quality and professionalism; and always approached his work with enthusiasm
and a positive attitude; and
WHEREAS, Mr. Gibson has been involved in the successful development and
training of many new employees in the Utility Department; and
WHEREAS, Mr. Gibson, through his employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to DANA L. GIBSON for more than thirty-two years of capable, loyal and dedicated
service to Roanoke County; and
1
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation
Gary Robertson, Director, Utility
Joe Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 5, 2000
RESOLUTION 120500-4.f HONORING THE LATE CECIL D. PUGH FOR
MORE THAN TWENTY FOUR YEARS OF SERVICES TO ROANOKE
COUNTY
WHEREAS, the late Cecil D. Pugh was first employed by the Roanoke County
Public Service Authority on September 2, 1975, as a Motor Equipment Operator I in the
Utility Department, and also served as Motor Equipment Operator II; and
WHEREAS, Mr. Pugh never had an unkind word to say about anyone and always
exhibited a cheerful and pleasant demeanor to everyone; and
WHEREAS, Mr. Pugh was one of the most capable equipment operators ever
employed by Roanoke County; and
WHEREAS, Mr. Pugh, who retired from Roanoke County on August 1, 2000, after
more than twenty-four years of service, and passed away on August 14, 2000, will be
greatly missed by his fellow co-workers, his family, and the citizens of Roanoke County.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, does hereby express its sorrow at the death of Mr. Pugh and convey its
deepest sympathy to his family; and
BE IT FURTHER RESOLVED that the Board of Supervisors wishes to honor his
memory and express its deepest appreciation and the appreciation of the citizens of
Roanoke County for Mr. Pugh's many years of capable, loyal and dedicated service to
Roanoke County; and
BE IT FURTHER RESOLVED that a copy of this resolution be sent to Mr. Pugh's
wife and family.
1
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation
Gary Robertson, Director, Utility
Joe Sgroi, Director, Human Resources
Mrs. Cecil D. Pugh and family
2
A -120500-4.g
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 5, 2000
AGENDA ITEM: DONATION OF 20 FT. EASEMENT FROM WILLIAM R. HODGES,
JR. AND JANETTE COAKLEY HODGES (TAX MAP NO. 15.00-01-
11) TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
IN THE CATAWBA MAGISTERIAL DISTRICT.
• 1 ►k : •uu_►
This consent agenda item involves conveyance of a 20 ft. strip of land to the Board
of Supervisors in the Catawba Magisterial District of the County of Roanoke:
a) A perpetual RIGHT and EASEMENT, 20 feet in width, to construct, operate,
maintain, inspect and repair or replace a drainage system and related
improvements including slope(s), if applicable, together with the right of
ingress and egress thereto from a public road, upon, over, under, and across
a tract or parcel of land belonging to the Grantor, acquired by deed dated
July 26, 1988 and recorded in the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, in Deed Book 1289, page 662, and designated on
the Roanoke County Land Records as Tax Map No. 15.00-01-11 (the
"Property"). The location of said easement is more particularly described on
the plat attached hereto as "Exhibit A" and by this reference made a part
hereof (the "Plat").
TOGETHER WITH a temporary construction easement 10 feet in width for
use as temporary work space and to allow for necessary grading and storage
during any phase of construction, reconstruction, repair, or replacement of
the drainage system. The location of said easement is more particularly
described on the plat.
E
The County's engineering staff has reviewed and approved this location and
dimension of this right-of-way.
Staff recommends acceptance of this right-of-way.
SUBMITTED BY:
George W. Simpson, III, P.E.,
Assistant Director
Department of Community Development
APPROVED BY:
1 4/j
Elmer C. Hodge
County Administrator
--------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L. Johnson to approve Church _ x —
Denied () Johnson _ x _
Received () McNamara_ x —
Referred () Minnix — x
To () Nickens — x
cc: File
George W. Simpson, Jr., Assistant Director, Community Development
2
,_..i —
Exemption Claimed: Grantee is exempted from recordation taxes
Exemp Code of Virginia.
and fees pursuant to § 58.1-811A(3),
Prepared by Martin, Hopkins & Lemon
p. O. Box 13366
Roanoke, Virginia 24033
Tax Map No.: 15.00-01-11
Property Owners: William R. Hodges, Jr. and
Janette Coakley Hodges
THIS DEED OF EASEMENT, made this
IR — day of
NOVEMBER 2 0 0 0, by and between WILLIAM R . HOS
JR. AND JANETTE COAKLEY HODGES ("Grantor") and the BOF
SUPERVISORS OF ROAN OKE COUNTY VIRGINIA ("Grantee").
: W I T N E S S E T H:
That for and in consideration of the sum of One Dollar
($1.00) , paid in hand at and with the execution and delivery of
this Deed of Easement, and other good and valuable
consideration, the receipt, adequacy and sufficiency of which
is hereby acknowledged, the Grantor does hereby GRANT and
CONVEY with General Warranty and Modern English Covenants of
the
Title unto the Grantee, its successors and assigns,
following described easement, to -wit:
A perpetual RIGHT and EASEMENT, 20 feet in width, to
construct, operate, maintain, inspect and repair or
replace a drainage system and related improvements
including slope(s), if applicable, together with the
right of ingress and egress thereto from a public
road, upon, over, under, and across a tract or
parcel of land belonging to the Grantor, acquired by
deed dated July 26'rcuit Court and recordedof
Roan kee County,
Office of the C
and
Virginia,
in Deed Book 1289, page 662,
Records as Tax
designated on the Roanoke County Land ReThe location
Map No. 15.00-01-11 (the "Property"). described on
of said easement is more particularly
Martin, II
Hopkins & 1
Lemon, P.C.
plat attached hereto as "Exhibit A" and by this
the
reference made a part hereof (the "Plat").
TOGETHER WITH a temporary
useoasrtemporary work space and to
feet in width forany
allow for necessary grading and storage during
phase of construction, reconstruction, repair, or
replacement of the drainage system. The location of
said easement is more particularly described on the
Plat.
The Grantee agrees to restore and repair any actual damage
caused by the
to Grantor's Property which may
be directl
Y
construction, reconstruction,
or maintenance of said project
except as hereinafter provided. The Grantor agrees that the
Grantee will not be expected to restore the Property to the
identical original condition, but rather as near thereto as is
practicable, and that the Grantor will cooperate with the
Grantee in effectuating such restoration.
It is expressly agreed between the parties hereto that the
Grantee and its agents shall have the right to inspect the
easement herein granted and to cut, clear, and remove all
undergrowth, obstructions, or improvements lying within, upon,
or adjacent to said easement, that in any way endanger or
interfere with the proper use of the same. The Grantor
covenants that no building or structure shall be erected upon
or within the easement herein granted or placed in such
location as to render said easement inaccessible. In the event
that this covenant is violated, the Grantee shall not be
obligated to repair, replace, or otherwise be responsible for
such improvements if damaged or removed.
Martin. II
Hopkins & 2
Lemon, P.C.
Z- 4
The Grantor acknowledges that the plans for the aforesaid
project as they affect the Property have been fully explained
to Grantor or Grantor's authorized representative.
The
fixtures, facilities, lines, utilities, and any other
improvements placed upon, under, or across the Property by the
Grantee shall remain the property of the Grantee. The easement
herein granted is in addition to, and not in lieu of, any
easement or right-of-way now in existence or which may be
acquired in the future.
d agrees for themselves, and for
The Grantor covenants an
their heirs, successors, successors in title, executors, legal
representatives and assigns that the consideration
aforementioned and the covenants herein shall -be in lieu of any
and all claims to compensation and damages by reason of the
location, construction, operation,
maintenance, or
reconstruction of or within the easement herein granted.
The grant and provision of this Deed of Easement shall
constitute a covenant running with the land for the benefit of
the Grantee, its successors and assigns forever.
To have and to hold unto the Grantee, its successors and
assigns forever.
Elmer C. Hodge, County Administrator of Roanoke County,
Virginia, hereby joins in the execution of this instrument to
signify the acceptance by said Board of Supervisors of the real
estate conveyed herein pursuant to Ordinance No.
Martin, II
Hopkins & 3
Lemon, P.C.
,Z'� G
adopted by the Board of Supervisors of Roanoke County,
Virginia, on the day of I
WITNESS the following signatures and seals:
Martin, II
Hopkins & 4
Lemon. P.C.
(SEAL)
(SEAL)
STATE OF
�� OF
z -a
to -wit:
COUNTY/
The foregoing in.t ument was acknowledged before me thby
ad day oft���
William R. Hodges, Jr.
My commission expires:
STATE OF -----------T
,-TT� OF
to -wit:
COUNTY/
The foregoing i strument was acknowledged before me this
.2,9co by Janette
day of
Coakley Hodges. /171
My commission expires:
Approved as to form:
Notary Puby� c
BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
-�T v
By: ( SEAL )
Ho kins & Lemon, P.C. Elmer C. Hodge
Martin, P
STATE OF VIRGINIA,
COUNTY/CITY OF ROANOKE, to -wit:
The foregoing instrument was acknowledged before me this
day of
ounty Administrator, on behalf of the Board of
Elm- C. Hodge, C
Supervisors of Roanoke County, Virginia.
Notary Public
My commission expires:
Martin, II
Hopkins & 5
Lemon, P.C.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 5, 2000
RESOLUTION 120500-5 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the Certification Resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, Minnix, Church, McNamara
NAYS: None
ABSENT: Supervisor Nickens
cc: File
Closed Meeting File
A COPY TESTE:
`1 Al.
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors