HomeMy WebLinkAbout1/2/2001 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 2, 2001
RESOLUTION 010201-1 ESTABLISHING A MEETING SCHEDULE FOR
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR
CALENDAR YEAR 2001
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That for calendar year 2001, the regular meetings of the Board of Supervisors
of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00
p.m. unless otherwise advertised.
Monday, January 8, 2001, at 12 Noon (Regional Work Session,
Jefferson Center, Fitzpatrick Hall)
Tuesday, January 9, 2001, at 3:00 p.m.
Tuesday, January 23, 2001, at 3:00 p.m. and 7:00 p.m.
Saturday, January 27, 2001, at 8:30 a.m. (Board of Supervisors Retreat
at Hollins University)
Monday, February 5, 2001, at 12 noon (Joint Meeting with Roanoke City Council)
Tuesday, February 13, 2001, at 3:00 p.m.
Tuesday, February 27, 2001, at 3:00 p.m. and 7:00 p.m.
Tuesday, March 13, 2001, at 3:00 p.m.
Tuesday, March 27, 2001, at 3:00 p.m. and 7:00 p.m.
Tuesday, April 10, 2001, at 3:00 p.m.
Tuesday, April 24, 2001, at 3:00 p.m. and 7:00 p.m.
Tuesday, May 8, 2001, at 3:00 p.m.
Tuesday, May 22, 2001, at 3:00 p.m. and 7:00 p.m.
Tuesday, June 12, 2001, at 3:00 p.m.
Tuesday, June 26, 2001, at 3:00 p.m. and 7:00 p.m.
Tuesday, July 10, 2001, at 3:00 p.m.
Tuesday, July 24, 2001, at 3:00 p.m. and 7:00 p.m.
Tuesday, August 14 , 2001, at 3:00 p.m.
Tuesday, August 28, 2001, at 3:00 p.m. and 7:00 p.m.
01
Tuesday, September 11, 2001, at 3:00 p.m.
Tuesday, September 25, 2001, at 3:00 p.m. and 7:00 p.m.
Tuesday, October 9, 2001, at 12 noon (Joint Meeting with Roanoke City Council)
Tuesday, October 9, 2001, at 3:00 p.m.
Tuesday, October 23, 2001, at 3:00 p.m. and 7:00 p.m.
Tuesday, November 13, 2001, at 3:00 p.m.
Tuesday, December 4, 2001, at 3:00 p.m.
Tuesday, December 18, 2001, at 3:00 p.m. and 7:00 p.m.
2. That the organizational meeting for 2002 shall be held on Wednesday,
January 2, 2002, at 9:00 a.m.
On motion of Supervisor Johnson to adopt the resolution as amended to add
Regional Work Session on January 8, 2001, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
, . .t.,C. x A
Mary H. Allen
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
John M. Chambliss, Jr., Assistant Administrator
Dan O'Donnell, Assistant Administrator
E
'A-01 0201-2
ACTION NO.
ITEM NUMBER M
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 2, 2001
AGENDA ITEM: Request for approval of 2001 Holiday Schedule
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Before the Christmas holidays, several Board members received calls from employees
asking for an additional day on December 26th. Several of you called me to ask when
the holiday schedule had been adopted and what days were authorized. The State and
many neighboring localities granted an additional day on the 26th and you wanted to
know how their schedules compare to ours. I have gathered that information for you
and have identified at least four issues that we should address.
For many years, the holiday schedule was brought to the Board of Supervisors for
ratification in January of each year. The Roanoke County Employee Handbook specified
11 holidays plus any additional days that the Governor declared. These additional
holidays varied from year to year. On January 13, 1998, the Board of Supervisors
amended the Employee Handbook, establishing the holiday schedule with 11 specific
holidays, and eliminating the provision to give additional days off authorized by the
Governor. The Board Report approving this action is attached. This policy has
continued in 1999 and 2000, and no further action has been taken since.
SUMMARY OF INFORMATION:
Attached is a survey of holiday schedules for governments in the area and throughout
the state that was prepared by the Department of Human Resources. We have noted
those localities that approve additional days at Christmas, depending on when it occurs.
This year, the Cities of Roanoke and Salem, the Town of Vinton and Botetourt County
all provided an additional Christmas holiday for their staff.
On several occasions in the past, I have suggested that we remain open on two of the
minor holidays and let the employees float these at the employee and department
/3 — 'el
convenience. This has also been discussed several times during previous work
sessions. Because of concerns from the staff and Board, we decided not to pursue this
option but you may wish to consider floating holidays again.
There are several issues for the Board to consider:
(1) Lee -Jackson -King Day was formerly celebrated on the 3`d Monday of January.
Beginning this year, Lee -Jackson Day (a state holiday) will be celebrated on the 2nd
Friday in January (January 12) and Martin Luther King Day (a federal holiday) will be
celebrated on the 3`d Monday (January 15). The Commonwealth of Virginia will
celebrate both dates and state employees will have a four-day weekend. The Board of
Supervisors needs to decide whether to take the state holiday, the federal holiday or
both. This could be a floating holiday.
(2) The Board of Supervisors may wish to grant the Roanoke County staff an additional
day off on Christmas Eve (Monday, December 24, 2001). As noted, the surrounding
localities provided for an additional day for their staff this year and anticipate doing so
next year.
(3) The Board may decide to keep County offices open on one or more of the minor
holidays and authorize floating holidays at Christmas instead.
(4) If the Board of Supervisors chooses the 2nd and 4th Monday meeting schedule,
several of these will have to be moved to Tuesdays because of Monday holidays.
Roanoke City Council meets the 1" and 3`d Mondays so those dates are not available
for. Board meetings.
The current holiday schedule and the 2001 actual dates are as follows:
New Year's Day
Martin Luther King Day
Presidents Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving
Christmas Day
STAFF RECOMMENDATION:
Monday, January 1, 2001
Monday, January 15, 2001
Monday, February 19, 2001
Monday, May 28, 2001
Wednesday, July 4, 2001
Monday, September 3, 2001
Monday, October 8, 2001
Monday, November 12
Thursday, November 22, 2001
Friday, November 23, 2001
Tuesday, December 25, 2001
I recommend floating two or three minor holidays and increasing the number from 11 to
12 as follows:
/,-f - y
1. Grant ONE day for Lee -Jackson Day OR Martin Luther King Day, to be chosen
by the employees. The offices would remain open on BOTH of these days.
2. Designate Columbus Day and Veteran's Day as floating holidays and keep the
offices open on both.
3. Add one day or a half-day during Christmas or Thanksgiving, depending on the
day of the week that each occurs. This is reasonable, especially if we float
holidays and keep the offices open when we did not do so in the past This is also
reasonable considering that we used to close the offices during inclement
weather and rarely do so anymore unless there is a state of emergency.
Floating holidays will cause some inconveniences for smaller departments but we can
work this out as other localities have done. The above recommendations increase the
number of holidays from 11 to 12 but keeps the offices open two additional days for
service to the citizens.
Elmer C. Hodge
County Administrator
ACTION
Abs
Approved (x) Motion by: Joseph McNamara to approve
Denied () 11 holidays as follows: New Year's Day:
Received () Memorial Day; Independence Day: Labor
Referred () Day; Thanksgiving; Day after Thanks -
To () giving; Christmas Eve; Christmas; and
3 floating holidays; and staff to bring back
report on implementation plan for the
floating holidays
cc: File
John M. Chambliss, Assistant Administrator
Dan O'Donnell, Assistant Administrator
Joe Sgroi, Director, Human Resources
Diane D. Hyatt, Chief Financial Officer
Kathi Scearce, Director, Community Relations
VOTE
No Yes
Church x _
Johnson _ x
McNamara_ x
Minnix _ x
Nickens _ x _
Memo
TO. Joe Sgroi
Frame Leah Coffman
Date: 12/28/2000
Re: Holiday Schedules - Revised
County of Roanoke
Department of Human Resources
Here is the holiday schedule for a sampling of county and city governments across the state:
Lacaly
Hai�aays
Addc�nal
flays -_
Nobes.>
Roanoke City
11
1 *
Includes (2) Floating holidays
*Closed 12/26 by City Council
Salem
10
1*
Includes (3) Floating holidays
*Closed 12/26 by Cit Council
Vinton
10
1*
1*
*Birthday off for high evaluation score
*Closed 12/26 by City Council
Montgomery ounty
14 %2
Danville
9'/z
Includes Employee Birthday holiday
Lynchburg
10
Albemarle
14'/2
Richmond
12
1*
Includes (1) Floating holiday
*Closed 12/26
10
-Arlington
Charlottesville
12
Includes (1) Floating holiday
Spotsylvania County
12'2
Chesterfield Count
14
Includes 2 Floating holidays
Henrico County
11 '/2
Includes 2 Floating Holidays
Fairfax County
10'/2
1*
Inau uration Day every 4 ears
Hampton
10
Staunton
10
2*
*Extra Days usually given by Council
(July 3`d or 5"' and 12/26
Virginia Beach
10'/2
1*
Includes (2) Floating holidays
*Birthda off after 10 years
Roanoke Cou
91
NOTE: Average time off for holidays has increased from 10.76 in 1997 to 11.8 in 2000.
1
As of 12/28/00
C#'tccai Ii>widq!!!
t1 �GE QU17tjf .:
iiD$11DIlF iiyNew
Years D
1/1/01
Lee -Jackson
Martin Luther
1/15/01
es
Presidents' Day
2/19/01
2/19/01
S rin Holiday
Easter Monda
Jefferson's BD
Memorial Da
5/28/01
5/28/01
July 4"'
7/4/01
7/4/01
Labor Da
9/3/01
9/3/01
Columbus Day
10/8/01
10/8/01
*Floating Holiday
Election Day
Veteran's Day
11/12/01
11/12/01
*Floating Holiday
Thanksgiving
11/22-23/012
11/22-23/01
Christmas
12/25/01
12/25/01
77777777777777777777777777
�f
* Floating holiday allows County Govemment to remain open and allows employees to schedule time
off at will.
0 Page 2
A-011398-5
ACTION N0. „
ITEM NUMBER �=
AT A REGULAR MEETING
O SUPERVISORS
D AT THE ROANOKEFCOUNTY ADMINISTRATION
F ROANOKE
COUNTY, VIRGINIA HE CENTER
MEETING DATE: January 13, 1998
SUBJECT: County Holiday Schedule for Calendar Year 1998
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Employee Handbook incorporates a schedule of 11 paid
employee holidays, for regular, full-time County employees. On these days, most
County offices are closed and most employees can enjoy the day off as a part of the
County benefit package.
In 1997, the Governor authorized three additional holidays for State employees around
the Thanksgiving, Christmas and New Year's holidays. Following the Employee
Handbook, these additional days were also authorized in 1997, for Roanoke County
employees. In granting these additional days, the Board of Supervisors also amended
the Employee Handbook to remove the granting of additional days authorized by the
governor. The purpose of this Board Report is to approve the County holiday schedule
for 1998 and amend the Employee Handbook to reflect the Board's earlier action.
RECOMMENDATIONS:
It is recommended that the Board of Supervisors ratify the following holiday schedule
for the 1998 Calendar Year:
New Year's Day
Lee -Jackson -King Day
George Washington Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veteran's Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Day
New Year's Day
January 1
January 19
February 16
May 25
July 3*
September 7
October 12
November 11
*July 4 falls on a Saturday
November 26
November 27
December 25
January 1, 1999
In addition, by the Board's earlier action, the Employee Handbook was amended to
remove the following sentences:
Chapter IX - Leaves of Absence
K. Holiday Schedule
" The following days shall be observed as holidays.
legal h of for . The Board of
Supervisors reserves the right to amend the holiday schedule at any time
and to increase or decrease the number of holidays observed. For those
offices that remain open on designated holidays or do not follow the
established holiday schedule, the total number of paid holidays shall not
exceed 11 eight-hour working days or 88 hours. Any
a
Holidays are considered
an eight-hour work period that falls on the specified holiday."
SUBMITTED BY:
h . Sgroi
Director of Human Resources
E-3
APPROVED:
Elmer C. Hodge
County Administrator
C-3
cc: File
Joseph J. Sgroi, Director, Human Resources
Assistant County Administrators
Department Heads
B -y
ACTION
VOTE
No
Yes Abs
Approved (x)
Motion by: Harry C. Nicksns'to approve -
Harrison _.
X —
Denied ()
1998 holiday schedule and Handbook
Johnson —
x —
Received ()
amendment with addititional modification
McNamara__._
x _
Referred ()
to the Handbook Amendment and
Minnix _
x —
To ()
addition of New Year's Day 1999
Nickens _
x
cc: File
Joseph J. Sgroi, Director, Human Resources
Assistant County Administrators
Department Heads
B -y