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HomeMy WebLinkAbout2/27/2001 - Adopted Board RecordsACTION NO. A-022701-1 ITEM NUMBER IL7 _. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2001 AGENDA ITEM: Request to purchase twenty (20) Automatic External Defibrillators (AED's) for the Fire/Rescue Department. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval BACKGROUND: At the February 13, 2001 Board meeting, Supervisor Nickens requested this item be brought to the Board for consideration. Every day cardiac arrest strikes 1000 people in the United States and kills nearly all of them, making sudden cardiac arrest the nation's leading cause of death. An AED is used when a person goes into cardiac arrest and their heart needs to be electrically shocked (defibrillated) to restore a life sustaining cardiac rhythm. Studies (American Heart Association & American Medical Association) have shown that cardiac arrest survival rates are the highest when an AED is used in conjunction with Advance Life Support (ALS) care during a cardiac emergency. SUMMARY OF INFORMATION: The twenty (20) AED's will be placed in County buildings that regularly have citizens visiting the building such as the Administration Building, the Brambleton Center and County libraries. The remaining AED's will be deployed to fire/rescue vehicles that currently are not equipped but have the ability for immediate EMS response such as our Fire Inspector vehicles. FISCAL IMPACT: The average cost of an AED is approximately $3,300.00. There will be a volume discount when twenty (20) units are purchased. ALTERNATIVES: 1. Appropriate $60,000 from the general fund unappropriated balance to purchase up to twenty (20) AED units. 2. Allocate $60,000 from the capital portion of the $907,000 that was appropriated to the Fire department on October 24, 2000. 3. Evaluate this purchase during the 2001-02 budget process. STAFF RECOMMENDATION: Staff recommends Alternative 1. The twenty (20) AED's will be situated throughout the County in an effort to reduce the catastrophic effects of sudden cardiac arrest. These devices will provide the latest medical technology to the citizens and visitors of Roanoke County. Submitted by, Richard E. Burch, Jr. Chief, Fire and Rescue Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, ( /�,� A–e-�i—:4 Elmer C. Hodge County Administrator ------------------- ACTION Motion by: Harry C Nickens motion to approve and appropriate $60,000 from Board Contingency Fund cc: File Richard E. Burch, Jr., Chief, Fire & Rescue Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance VOTE No Yes Abs Church — x Johnson x McNamara x Minnix _ x — Nickens — x A-022701-2 ACTION NO ITEM NUMBER. AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: February 27, 2001 AGENDA ITEM: Request to proceed with obtaining bids for Roanoke County Courthouse renovations and repairs COUNTY ADMINISTRATOR'S COMMENTS: We have monitored these problems for several years to determine whether they are structural or just wear and tear. We feel certain that much of this is attributed to the settling of the building so simply painting and wall papering will not correct the problems. The building has been in use for sixteen years, and the carpet in this wing has never been replaced. We have prepared a video that we plan to show. The courthouse maintenance fees will not accumulate quickly enough to pay for these repairs. I am asking for permission to get bids and correct this longstanding problem. BACKGROUND: The Roanoke County Courthouse was constructed in 1984, and has had various structural, design and operational issues almost since the beginning. Some of these are listed below: • The southeast corner of the building, which is built adjacent to a creek which is enclosed in a box culvert, is settling and shifting, so that the first and second floors show signs of cracking to the extent that windows, floors and interior walls are being affected. • The windows in the front along Main Street leak, causing water damage inside the building. • Space needs have become increasingly critical, particularly in the wing housing the Juvenile and Domestic Relations Court and the Court Services Unit, particularly during the past five years. • Various components, such as roofing and HVAC, will need to be replaced shortly since the building is now sixteen years old. • The carpeting, paint and furnishings in the J&DR courtrooms, halls and office need to be replaced and/or refinished, due to 16 years of use by the public. • The draperies in the front offices are stained from the water damage, and should also be replaced. • The roof on both sides of the building has leaked off and on over the years, and the present capping may be contributing to the window leaks on the second floor. The windows themselves do not appear to be the problem. The roof is no longer under warranty and needs replacing. • Additional grouting and/or sealing of the bricks on that side of the building may also be required to address the water issues. Staff has had the building assessed by structural engineers and architects, and has discussed various solutions with the Board in the past. While the structural issues do not appear to have affected the overall integrity of the building, they have caused serious damage in the J&DR courtrooms, halls, and offices. The office of the Clerk of the Juvenile and Domestic Relations Court is seriously overcrowded, and was the number one priority in a space assessment performed by MarshWitt Associates in 1998. While the best solution would involve moving the Court Services Unit out of the building, to allow expansion of the Clerk's office, options for this are limited at the present time. Space can be captured, however, by moving the Clerk's entire office forward, so that the counter faces into the hall area, and by purchasing a movable filing system to be placed in the conference room, thus freeing up space in other rooms in the area. FISCAL IMPACT: Staff estimates that the above mentioned repairs and renovations can be from $200,000 to $300,000, or even more. That does not address the 16 year old HVAC system which has had continuing problems over the past several years, and does not heat and/or cool the building efficiently. This system is expected to need replacing in the next few years. Work in the Courthouse is comparatively expensive, because most of it must be done on weekends, holidays and after hours to avoid the interruption of Court business. STAFF RECOMMENDATION: Staff recommends that the County proceed with obtaining proposals for the necessary repairs and renovations and return to the Board for funding based on those bids. Respectfully submitted, Anne Marie Green Director of General Services X Approved by, Elmer C. Hodge kI County Administrator ------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph B Church to approve Church _ x staff recommendation Johnson _ x _ Denied () Received McNamara_ x () Referred Minnix _ x () To Nickens x () cc: File Anne Marie Green, Director, General Services 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2001 RESOLUTION 022701-3 AUTHORIZING THE CREATION OF A REGIONAL FAMILY VIOLENCE FATALITY REVIEW TEAM WHEREAS, family and intimate partner violence has destructive consequences upon individuals and families within Roanoke County and the Roanoke Valley; and WHEREAS, careful examination of family and intimate partner violence fatalities will yield results to help prevent similar tragedies from recurring; and WHEREAS, a thoughtful and nonjudgmental method of evaluating the events that lead to family and intimate partner violence fatalities will create safer communities; and WHEREAS, legislation adopted by the General Assembly in 1999 provides for communities to establish a Family Violence Fatality Review Team; and WHEREAS, it is has been proposed that a team be established in the 23rd Judicial District which includes the County of Roanoke, the Cities of Roanoke and Salem; and Town of Vinton. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That the Domestic Violence Coordinating Council will engage agencies, organizations and systems which provide services to victims and perpetrators to identify gaps in system responses and provide for increased communications and collaboration amongst the agencies involved: and 2. That the Domestic Violence Coordinating Council will operate under the assumption that all persons and agencies involved care deeply about preventing violence 0 within the family and operate in good faith, using the best judgment and information available at the times. 2. That the Domestic Violence Coordinating Council will offer recommendations to benefit our communities and improve public safety. 3. That the Domestic Violence Coordinating Council will establish a Regional Family Violence Fatality Review Team. 4. That a copy of this resolution be forwarded to the Clerks of Roanoke City Council, Salem City Council and Vinton Town Council. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Q. ijolj�= Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File James R. Lavinder, Chief of Police Mary F. Parker, Clerk, Roanoke City Council Forest Jones, Clerk, Salem Town Council Carolyn S. Ross, Clerk, Vinton Town Council 2 ACTION NO. ITEM NUMBER A-022701-4 W AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2001 AGENDA ITEM: Request to approve additional information t and appropriate $5,000 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: agreement with SMPAC to provide o the State Corporation Commission Attached is a letter from Bill Modica, Executive Director, Blue Ridge Environmental Network, who serves as consultant to SMPAC (Sensible Mountain Policy Action Coalition) that was sent to Brent Riley and me with copies to the Board and Paul Mahoney. He is offering to promote co -location by reviewing the case situations, and preparing a report for the SCC of some alternatives to the current Virginia Gas Co. right of way route. SUMMARY OF INFORMATION: On February 22, 2001, Chairman Minnix, Paul Mahoney and I discussed the matter with Brent Riley, and agreed that Roanoke County would provide $5,000 for the costs of the co - location efforts, which would include $2,500 for Bill Modica's report. Any costs over the $5,000 will be equally divided between SMPAC and Roanoke County. In addition, the County staff will make contributions, as addendums to the report or a separate report, as the County feels it is appropriate. STAFF RECOMMENDATION: Staff recommends that the Board approve the scope of work outlined in Bill Modica's letter, and appropriate $5,000 from the Board Contingency Fund. Staff will return at a later time if there are additional costs which will be shared equally between SMPAC and Roanoke County. Elmer C. Hodgig�— County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: H. Odell Minnix motion to approve and appropriate $5,000 from Board Contingency Fund cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance K VOTE No Yes Abs Church _ x _ Johnson _ x _ McNamara_ x Minnix _ x _ Nickens _ x _ Mom February 22, 2001 Dear Sirs: In light of the decision yesterday by Alexander Skirpan of the SCC that "Virginia Gas has not demonstrated that it has fully considered co -location as an option," and that "Special Considerations should be made where a new easement would have a significant impact on scenic or environmentally sensitive areas and where the easement crosses property with existing easements," I feel that it is more critical that ever for the County to agree to fund a review of these case situations and for us to get into the official record some alternatives to the current Virginia Gas Co. right of way route. Furthermore, due to efforts by members of SMPAC and affected property owners, we now have reason to believe that Duke Power is willing to consider building their own pipeline in their ETNG right of way, and leasing or selling the current 8" line to Virginia Gas. This alone makes re -opening the discussions a timely and valid option that we must press the SCC to consider before the final ruling is made. Remember, we only have two weeks to amass our data, write it up, and submit it. Time is of the essence! I am prepared to undertake the effort, with your considered approval, to advance this unique opportunity to promote co -location and reduce the damage to our beautiful county that another pipeline easement would surely cause. Many other authorities have valuable insights we can include in the report. Please let me know if you are prepared to proceed with this campaign in a timely manner. Sincerely, Bill Modica AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2001 ORDINANCE 022701-5 AMENDING AND REENACTING SEC. 16-2. DUTIES AND AUTHORITY OF POLICE DEPARTMENT AND ITS OFFICERS AND ENACTING SEC. 16-9.1. EMPLOYMENT OF OFF- DUTY OFFICERS OF THE ROANOKE COUNTY CODE TO AUTHORIZE AND REGULATE THE EMPLOYMENT OF POLICE OFFICERS AND DEPUTY SHERIFFS IN OFF-DUTY CIRCUMSTANCES WHICH MAY REQUIRE THE USE OF THEIR POLICE POWERS WHEREAS, the authority of local police departments and sheriffs to authorize and regulate the employment of its officers in off-duty circumstances is codified in Section 15.2- 1712 of the Code of Virginia, and has further been upheld by a recent decision of the Virginia Supreme Court in the case of Oulds v. Commonwealth, 260 Va 210 (2000); and WHEREAS, the Roanoke County Police Department and the Sheriff of Roanoke County desire to confirm their authority under Virginia law to permit law enforcement officers and deputy sheriffs to engage in off-duty employment which may occasionally require the use of their police powers in the performance of such employment in the same manner and with the same legal authority as if performed on -duty; and, WHEREAS, the first reading of this ordinance was held on February 13, 2001, and the second reading was held on February 27, 2001. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Section 16-2. Duties and Authority of Police Department and its Offices! of Chapter 16, Police, of the Roanoke County Code be amended and re-enacted as follows: Sec. 16-2. Duties and authority of police department and its officers. 1 The Roanoke County Police Department shall exercise all the powers and duties imposed upon police by the provisions of chapter 3 of Title 15.1 chapter 17 of Title 15.2 of the Code of Virginia, 1950, as amended, or its successors as it may from time to time appear. The police officers constituting this department are invested with and authorized to exercise all of the power and authority which pertains to the office of constable at common law within the territorial limits of the County of Roanoke, including the Town of Vinton, in taking cognizance of and enforcing the criminal laws of the Commonwealth of Virginia and the ordinances and regulations of the County of Roanoke. . 2. That Section 16-9.1. Employment of off-duty officers, of Chapter 16, Police, of the Roanoke County Code be enacted as follows: Sec. 16-9.1. Employment of off-duty officers. In accordance with the authority provided by Section 15.2-1712 of the Code of Virginia, 1950, as amended, or its successor as it may from time to time appear, police officers and other law enforcement officers in the county's employ may be permitted to engage in Off-duty employment which requires the use of their police powers. The chief of police, and the Sheriff or other supervisor of such law enforcement officers as appropriate, is authorized to adopt reasonable rules and regulations for off-duty employment and all off- duty employment shall be performed in accordance with such rules and regulations. 3. That this ordinance shall be in full force and effect from and after March 1, 2001. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2 A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Joseph Obenshain, Assistant County Attorney Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Dan O'Donnell, Assistant County Administrator Diane D. Hyatt, Chief Financial Officer Kathie B. Scearce, Director, Community Relations Danial Morris, Director, Finance O. Arnold Covey, Director, Community Development Terrance L. Harrington, County Planner Gary Robertson, Director, Utility Michael Lazzuri, Court Services Elaine Carver, Director, Information Technology Anne Marie Green, Director, General Services Thomas S. Haislip, Director, Parks, Recreation & Tourism Gardner Smith, Director, Procurement William E. Driver Director, Real Estate Valuation Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue M AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2001 RESOLUTION 022701-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 27, 2001, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Approval of minutes for January 9, 2001. 2. Ratification of committee appointments to the Virginia's First Regional Industrial Facility Authority and Southwest Development Financing, Inc. 3. Request from Police Department to accept $41,804 V -stop grant for prevention and investigations of violent crimes against women. 4. Request from Police Department for acceptance of Department of Motor Vehicles grant funds for aggressive driver enforcement. 5. Request from schools for acceptance of capital grant in the amount of $804,000 under the Standards of Learning Technology Initiative. 6. Request from schools for acceptance of $21,869 grant from the Virginia Department of Education to be used for Administrative Software Support. 7. Acceptance of water and sewer facilities serving Crestwood Estates. 8. Approval of Revisions to the Employee Handbook. 9. Request from Schools to accept $50,000 grant from the Department of Education for alternative education program. 11 10. Acceptance of waterline easements for Stonegate Subdivision in the Hollins Magisterial District 11. Acceptance of Brookhaven Court and a portion of Monet Drive into the Virginia Department of Transportation Secondary System. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such. item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File James R. Lavinder, Chief of Police Danial Morris, Director, Finance Garland R. Life, Executive Assistant Jane James, Director of Technology Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Joe Sgroi, Director, Human Resources Vicki L. Huffman, Senior Assistant County Attorney 2 ACTION NO ITEM NUMBER A -022701-6.a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February27, 2001 AGENDA ITEM: Ratification of Committee appointment to the Virginia's First Regional Industrial Facility Authority and Southwest Development Financing, Inc. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. SOUTHWEST DEVELOPMENT FINANCING, INC County Administrator Elmer Hodge has recommended the appointment of Parks and Recreation Director Pete Haislip to fill the two year unexpired term of Brian T. Hamilton, former Economic Development Specialist, who has resigned. The term expires January 12, 2002. 2. VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY County Administrator Elmer Hodge has recommended the appointment of Jill Barr, Assistant Director of Economic Development, to fill the four year unexpired term of alternate Joyce Waugh, former Assistant Director of Economic Development. The term will expire September 24, 2002. TAFF RECOMMENDATION: It is recommended that the above appointments be ratified. Submitted by: Appro d by, '04. ce-�� 6 � �, Mary H. Allen CMC Elmer C. Hodge Clerk to the Board County Administrator 1 Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ------------ ACTION Motion by: Harry C. Nickens motion to approve cc: File Southwest Development Financing, Inc. Virginia's First Regional Industrial Facility Authority 2 VOTE No Yes Abs Church _ x Johnson _ x McNamara_ x _ Minnix _ x Nickens _ x _ A -022701-6.b Action Number Item Number At a regular meeting of the Board of Supervisors of Roanoke County, Virginia at the Roanoke County Administration Center: Meeting Date: February 27, 2001 Agenda Item: Request from Police Department to accept V -stop grant from the Department of Criminal Justice Services for prevention and investigation of violent crimes against women. County Administration Comments: Background: The Roanoke County Police Department applied for and was approved for a grant for the prevention and investigation of violent crimes against women. As approved, the departmentwill receive forty-one thousand eight hundred four dollars ($41,804) in Federal funds and thirteen thousand nine hundred eighty-five dollars ($13,985) in matching funds from the current budget . The total grant would be fifty-five thousand seven hundred eighty-nine dollars ($55,789). Summary of Information: The federal funds, from a program named "V -STOP", are for a five year Federal program aimed at reducing violence against women. The program is in its fifth year with funding administered through the Virginia Department of Criminal Justice Services. Funding is expected to continue with the recent renewal of the program for another five years. The grant will be used to continue the investigations and prevention of crimes of violence against women in Roanoke County, and it is specifically for the purposes of direct involvement with the issues of victims, both in the court and in the situations where prosecution is not possible or the victim does not wish to prosecute. For the assigned Detective, there is a continuously large case load of new investigations, follow up to other investigations and needs of training and public education. While the bulk of the cases reviewed or investigated relate to cases of Domestic Violence, other topics of investigation are protective order violations, stalking, and sex crime investigations including aggravated sexual battery, rape, indecent exposure and prowler/peeping toms. Furthermore, the assigned Detective acts as a resource and referral agent for victims and allied professionals. Fiscal Impact: This grant period runs on the calender year from January 01 to December 31, 2001. The subgrantee match portion of the entire grant package will be thirteen thousand nine hundred eighty-five dollars ($13,985). These matching funds are included in the Police Department budget. Staff Recommendations: The staff recommends acceptance of the V -STOP grant funding for the Violent Crimes Against Women Unit from the Department of Criminal Justice. Respectfully submitted, JWmes R. Lavinder Chief of Police Approved, Elmer C. Hodg , Jr. County Administrator ------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C Nickens motion to Church x Johnson x Denied () approve Received () McNamara_ x Referred () Minnix — x -- To Nickens x () cc: File James R. Lavinder, Chief of Police Danial Morris, Director, Finance 2 A -022701-6.c ACTION NO. ITEM NUMBER: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: February 27, 2001 AGENDA ITEM: Acceptance of Department of Motor Vehicles grant funds for aggressive driver enforcement. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: v Aggressive drivers are a continuing problem for motorists and pedestrians. As their time permits, during their regular tours of duty, officers are able to take appropriate action to detect and apprehend some of those drivers. However, too many of those drivers go "undetected" because of calls for service and other demands for officer's time. SUMMARY OF INFORMATION: The Department of Motor Vehicles has awarded a grant for the detection and apprehension of aggressive drivers. The grant is administered by Mr. Jim Phipps, Director of Court Community Corrections. Funds are awarded regionally. Each jurisdiction is awarded a given number of hours for patrols during the grant period, which runs from October through September. The jurisdiction allows their officers to work the patrols and pays them from local funds. Once the officers have been paid, the total of local funds expended is invoiced to Mr. Phipps, who reimburses the County. This grant is awarded on an annual basis, with no guarantee of renewal from year to year. FISCAL IMPACT: The Department of Motor Vehicles will provide grant funds with no matching funds required. The amount of funds allotted to each locality will vary each year, depending on the total reimbursement requested by the County. STAFF RECOMMENDTION: Staff recommends acceptance of DMV grant funds. SUBMITTED BY: Rk Lavinder �L- Chief of Police Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Cfix G, kj*,,aA Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens motion to approve cc: File James R. Lavinder, Chief of Police Daniel Morris, Director, Finance Abs VOTE No Yes Church _ x Johnson _ x McNamara_ x Minnix _ x Nickens x Abs ACTION NO. A -022701-6.d ITEM NUMBER - _ 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2001 AGENDA ITEM: Request from schools for acceptance of capital grant in the amount of $804,000 under the Standards of Learning Technology Initiative. COUNTY ADMINISTRATOR'S COMMENTS: 7y_'�� SUMMARY OF INFORMATION: Roanoke County Schools has received a capital grant in the amount of $804,000 under the Standards of Learning Technology Initiative. The program will focus on establishing a computer-based instructional and testing system for the Standards of Learning and connecting high schools, Best Practice Centers, and the central office of the Department of Education. School divisions are expected to use this funding to meet the following goals at the high school level: a) providing a 5 - to - 1 student to computer ratio; b) Internet -ready local area network capability; and c) Network Virginia or Web -equivalent access to the Internet. The Department of Education is currently engaged in pilot programs and plans to make recommendations regarding the necessary hardware and infrastructure by late spring. It is proposed that this money be spent to provide classroom computers and network upgrades at each high school to meet the guidelines currently under development by the Department of Education. FISCAL IMPACT: The required local match of $160,800 ($40,200 of which must be for training) is included in the current budget. STAFF RECOMMENDATION: Staff recommends appropriation of $778,000 to the School Capital Fund and $26,000 to the Roanoke Valley Regional Board for the purchase of classroom computers and network upgrades. 6 X7 Dr. Jane James�`--"��''�� Elmer C. Hodge Director of Techno ogy County Administrator ----------------------------------------------------------------------------- ACTION VOTE No Yes Approved (x) Motion by: Harry C. Nickens motion to Church _ x Denied ( ) approve Johnson _ x Received ( ) McNamara_ x Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File Jane James, Director of Technology Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Abs ACTION NO. A -022701-6.e ITEM NUMBER - i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2001 AGENDA ITEM: Request from schools for acceptance of $21,869 grant from the Virginia Department of Education to be used for Administrative Software Support. COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: Roanoke County Schools has received funding from the Virginia Department of Education to be used in FY2001 for Administrative Software Support in the amount of $21,869. This is to supplement the funds received last year to upgrade our administrative management software package. It is proposed that the money be spent to purchase scanners and printers needed to supplement the Starbase® software program. FISCAL IMPACT: The required local match of $16,287 is included in the current budget. STAFF RECOMMENDATION: Appropriation of $21,869 to the operating fund for equipment and upgrades to the Starbase® software program Dr. Jane James�u� Elmer C. Hodge Director of Technology County Administrator ---------------------------------------------ACTIO N VOTE No Yes Abs Approved (x) Motion by: Harry C Nickens motion to Church — x _ Denied () approve Johnson x Received () McNamara_ x Referred () Minnix _ x To () Nickens — x _ cc: File Jane James, Director of Technology Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board A -022701-6.f ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2001 SUBJECT: Acceptance of Water and Sewer Facilities Serving Crestwood Estates COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Crestwood Estates, Triangle Developers, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Crestwood Estates, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $17,640.00 and $24,860.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Crestwood Estates subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Gary Roberton, P.E. Utility Diree or Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) 4�� �A� Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens motion to approve cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development VOTE No Yes Abs Church _ x — Johnson — x McNamara_ x Minnix — x Nickens _ x Return To: Roanoke County Attorney's Office THIS CHATTEL DEED, made this -5th—day of February , 2001, by and between Triangle Developers, Inc. , a Virginia Corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Crestwood Estates , made by Lumsden Associates (.3-2-98) And on file in the Roanoke County Department of Community Development. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will preform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20 2 Developer Address: By: As: WITNESS THE FOLLOWING signatures and seals: Tri angle Developers, Inc. 3130 McVitty Road —V-1 Title Z—'7— :fT State of: Virginia , County/City of- Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of , 20 1 , By: o Its Duly authorized officer (typed name) Title on behalf of: Nota Public My Commission expires: Jl E Z 0 3 3 Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator State of. Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of , 20 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: M .. NOR TH VICINITY MAP" �* +wyu,+w Rn J �--• hW� �� '' P P� -- r• e� a* a W P � 6" WATER ROANOKE COUNTY Acceptance of Water and Sanitary Sewer ' UTILITY DEP ARTAMNT facilities serving Crestwood Estates • r ACTION NO. _ A-022701-6.9 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2001 AGENDA ITEM: Request for approval of revised Roanoke County Employee Handbook COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. We have scheduled a work session for this meeting to discuss changes in the Fire and Rescue Department work schedules. BACKGROUND: The current Employee Handbook was last revised in January 1995. Since this time, changes have occurred in operational, legislative and employee benefit areas that need to be included. In preparation for these revisions, feedback was solicited from department directors, and the Human Resources and Payroll staff worked through the suggested and required changes. The Assistant County Attorney reviewed all revisions throughout the process. A review of the final draft was held with the County Administrator, the Assistant County Administrators, the County Attorney, and the Employee Advisory Committee. The revised Employee Handbook was first placed on the February 13, 2001 Consent Agenda, and a work session was requested by the Board. Changes made during the work session have been reflected in this draft. The handbook is being resubmitted for final approval. SUMMARY OF INFORMATION: Revisions resulting from 2/13/01 work session: ➢Chapter 2 - Getting Started, page 5 o Section H: Probationary Period, 2nd paragraph - the word introductory was changed to probationary 3; -Chapter 3 - Your Job, page 7 o Section B: Performance Evaluations, 1St paragraph - the word may be was changed to will be o 2nd paragraph - revisions (may be and before the end oto changed back to original language (are and before the end oo o page 8, 3" paragraph — revised language (continue to be monitored) changed to in accordance with a plan of action Notable Employee Handbook Revisions (prior to 2/13/01 work session) Introductory Comments: No major changes have been made, only revisions where necessary Trend of revisions is to go from specific to more general, broad statements Most notable changes reflect current administrative and/or operational practices and are listed below PURPOSE AND SCOPE Language added to indicate that regular part time employees are covered by policies in handbook with exception of insurance, benefit and time off programs. CHAPTER 3 — YOUR JOB I. Reduction in Force, Page 11 Recall period reduced from 24 to 6 months Time frame is established for when benefits will end during a reduction in force. L. Continuous Service, Page 13 Policy added to reinstate seniority to employees who terminate and return with no more than a 30 day break in service. CHAPTER 4 — CONDUCT, PAGE 20 Harassment Policy added CHAPTER 6 — ADMINISTRATIVE POLICIES G. Drug Free Working Environment, Page 36 Expanded language regarding drug/alcohol testing required for employees with CDL (Commercial Driver's License) H. Electronic Medical Usage Policy, Page 37 Expanded language to include internet, voice mail, e-mail, usage by employees. CHAPTER 7 — YOUR PAY I. Classification Plan, Page 40 Specific language regarding amount of increase removed for more general application. F. Overtime Compensation, Page 41 Specific language relating number of hours for overtime purposes removed to allow for differences in departments. H. Performance Evaluation, Page 43 A better description of the Pay for Performance direction of the County J. 20 Year Service Pay, Page 43 • Added since last handbook revision CHAPTER 8 — BENEFITS A. Health & Dental Insurance, page 44 Expanded language to explain Cobra and qualifying events more fully. Language added to define when a retiree is eligible for continuation of health insurance. B. Deferred Compensation, page 48 C. Flexible Spending Accounts, page 48 N. Circle Suggestion, page 50 O. Extra Mile Club, page 51 H -O added since last revision CHAPTER 9 — LEAVES OF ABSENCE B3 & 7. Monitoring & Review (page 55) & Abuse of Sick Leave (page 56) Above sections have been combined Language added to address the payment of sick leave and working a second job. B. Family & Medical Leave Act, Page 60 a. Policy language expanded C. Holiday Schedule, page 61 Schedule moved to HR Intranet site and clarification of Holiday Bank added FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends adoption of the revised Employee Handbook effective February 27, 2001. Submitted by, Approved by, r Joe Sg i Human Resources Director Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) G. 0- -4v- Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens motion to approve cc: File Joe Sgroi, Director, Human Resources VOTE No Yes Abs Church _ x Johnson _ x _ McNamara_ x Minnix _ x _ Nickens x ACTION NC A -022701-6.h ITEM NUMBER , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2001 AGENDA ITEM: Request from Schools to accept $50,000 grant from the Department of Education for alternative education program. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: X-c�� 7��� Roanoke County in partnership with Bedford County wrote a grant to seek funding from the State Department of Education to address the needs of students from grades 3 through 7 who (a) have violated local school board policy related to weapons, drug and substance abuse, or intentional injury to another person; (b) have been expelled or have long-term suspension, or (c) have been released from a juvenile correctional center and would benefit from the program. Roanoke County (fiscal agent) and Bedford County were awarded funding in the amount of $50,000 that will run from January 3, 2001 until June 30, 2001. The program is to be housed at Roland E. Cook. FISCAL IMPACT: No additional funds will be expended beyond the grant. STAFF RECOMMENDATION: Appropriation of $50,000 to the grant fund to be experlded as stated. 4"�Jo? V; Mr. Garland R. Lifdf Executive Assistant Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens motion to Church _ x _ Denied ( ) approve Johnson _ x Received ( ) McNamara_ x Referred ( ) Minnix _ x To ( ) Nickens — x _ cc: File Garland R. Life, Executive Assistant Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board A -022701-6.i ACTION NO. ITEM NO. a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 27, 2001 AGENDA ITEM: Donation of waterline easements for Stonegate Subdivision in the Hollins Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easements conveyed to the Board of Supervisors for water line purposes in Stonegate Subdivision, Hollins Magisterial District of the County of Roanoke and Valley District of the County of Botetourt: a) Donation of a water line easement, twenty feet (20) in width, from Stonegate Properties, LLC, (Tax Map No. 28.00-1-2; Deed Book 1664, page 169), on property shown as Stoneledge Drive, New Lot 47, and New Lot 48 on a plat prepared by McMurry Surveyors, Inc., dated November 13, 2000, revised December 18, 2000, a copy of which is attached hereto as Exhibit A. b) Donation of a water line easement, twenty feet (20) in width, from Joseph A. Hendricks, Jr., and Irene L. Hendricks (Tax Map No. 28.04-1-3.1 and No. 28.04-1-3, Deed Book 1346, page 1932), on property shown as Lot 3, Block 3, Bellview Gardens, and an adjacent lot on a plat prepared by McMurry Surveyors, Inc., dated November 13, 2000, revised December 18, 2000, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement has been reviewed and approved by the County's engineering staff. STAFF R_ECOi END ATION: StaffFecoMrnends acceptance of the easement. Respectfully submitted, Vickie L. Huffman Sr. Asst. County Attorney Approved(X)ACTION ----------------- Denied Motion by. Harry C. Nickens Received a rove motion to Referred To cc. File Vicki L. Huffman' Senior Assistant Gary Robertson Count Arnold Cove 'Director, Utility Y Attorney Y, Director, Community Development G;IATTORNErVLHI"""'ICONSENT,st�neg,t. water."Id -------- VOTE Church No Yes Abs Johnson — X — McNa -- McNamara— x — X Minnix X -- Nickens — 1MRI IN AN PB 12 PG 186 (BOTETOVRT) � moa 'ab to af�cn �n� pq o � •o n� §gig 2d5 CA Gt W vJ to No. r Z w w LO u D RW44xvr N N W C'� RrA O t9 CU Of A = CPAs ��vv oo�aca �� q c R Q i �( na 39al M � A °�y� go 5 Zit - d l Ng -Y CnK -0 CC td 0 ID d w m 74 F O C. O o G x EXHIBIT A TnTAI P. RP THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 27TH DAY OF FEBRUARY 2001, ADOPTED THE FOLLOWING: RESOLUTION 022701-6.i REQUESTING ACCEPTANCE OF BROOKHAVEN COURT AND A PORTION OF MONET DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Johnson McNamara Church, Nickens, Minnix Nays: None Absent: None A Copy Teste: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation SITE N, , NONE —DRIvE Orc SECTION (fes ( "1HE GRDVF'S' VICINITY MAP-. E. ASEMEN t.:.r.�� 2) Brookhaven Court - from the intersection of Monet !' B: 17, V0 a9 -. (Y 70• A CE5$ SEE FOIE Il EASO.Etir .n '��.• :ir!EE f ! OF 7 P 9.1 .7 Y6• 101 (2) 28 FEET Wt 11 ,T -r= TT TD TNT AP ()T TNT) !. 'I' 7. T i NEW ig��t�-_--���o PU:EU� �. r. TRIJ- PROPOSED .ADDITION SHOWN IN GRAY DESCRIPTION: 1) Monet Drive - From the intersection of the tee -turnaround, 150' east of Otter Park Court in The Groves, Section 3, to the intersection with Brookhaven Court. - 2) Brookhaven Court - from the intersection of Monet Drive to its cul-de-sac. LENGTH: (1) 0.25 MILE (2) 0.12 MILE RIGHT OF WAY (1) 50 FEET (2).. 40 FEET PAVEMENT WIDTH: • '(1) 36 FEET (2) 28 FEET SERVICE: (1) 6 HOMES (2) 12 HOMES SHEET 1 THE GROVES, SECTIONS 5 & 6 R0.4N(1h N . COUNT 4V DEP. RTMENT Acceptance of Brookhaven Court and a portion of Monet Drive COmmumiff, .DEVELOPMENT ' into the Virginia Depa-tment of Transportation Secondary System .MON ESITE* �. DRIVE eL \�— SECTION #3 1HE CROVF 5" A VICINITY 1li1AP. Sr, 12 uwu. i[1r3 q nit 0 'p�ac� Y/ '�• �.. �-- ru �,j` R Al Olt SD•rS[� /� / 11 pl' � 4 � C � .• � ':w°:,ir.,--S..-��' ��k' / a n..sl rr. 1 4 �4 /�� ,\\'L.' •v 1 „.i1,069 S.F. y r 13 366 S.F. r "^ C`- M � '' '^ ''r• rni �_15� ���' �rC'+y_'ft`ace_4P' PJB THE GROVES, SECTION 6 ray Z111-11 .^` Lal• w,.xy-i°ps y m5 Avr u."YPo 4aM < S'R�Cpj �Pr 4 1- May�l L YI . •ij �+i:F '�7 �x ro'r aml>oi --. - Y k � .S S— �Lu� r 5 14 ��} O�C���„•. --�� 18—\Y•��; r �� _1a80'D916.4t.... 28.95 SEE SHEET SHEET 1— / 16,523 ss. "'—THE GROVES 17,6=�8 S. F. SECTION 5 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Monet Drive - From the intersection of the tee -turnaround, 150' east of Otter Park Court in The Groves, Section 3, to the intersection with Brookhaven Court. 2) Brookhaven Court - from the intersection of Monet Drive to its cul-de-sac. LENGTH: (1) 0.25 MILE (2) 0.12 MILE RIGHT OF WAY (1.) 50 FEET (2) 40 FEET PAVEMENT WIDTH: (1) 36 FEET (2) 28 FEET SERVICE: (1) 6 HOMES (2) 12 HOMES SHEET 2 R DANOECO ETNTY THE GROVES, SECTIONS 5 & 6 U-EPARTNT D.FAcceptance of Brookhaven Court and a portion of Monet Drive CO3f3fUVITY, DEVElLQP&fENT. into the Virginia Department of Transportation Secondary System 0 s ( \ zo EA R \ £ ; � .� \ \ \ \ , B / z _ w ) 1 / z / / . a ƒ \ \ . 3 / Q / E--4 \ \ \ \ \ � / $ Cb co o ) z ) .. .. .. .. .. ., } / / / } / 1 / / / • j — / f 0 \ c \ / 4 m ; \ § / r { / r--` °V. 2 ce \ \ L)\ \ B 2 m / \ / $ \ \ \ \ \ % CC/ ) / k / ..j / / ; e/ , e E e/ a E- , e Z§ x � � ( o . m \ � \ ) z / / G 6 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY FEBRUARY 27, 2001 RESOLUTION 022701-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by the following recorded vote: AYES: NAYS Supervisors Johnson, McNamara, Church, Nickens, Minnix None cc: File Closed Meeting File A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2001 RESOLUTION 022701-8 OF CONGRATULATIONS TO DERECK WILLIAMS FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO ALL -STATE FIRST TEAMS, GROUP A WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Dereck Williams, a senior at Glenvar High School, had an outstanding season on the football team, catching 51 passes for 731 yards, scoring 13 touchdowns; and had 29 kick returns for 719 yards and 3 touchdowns; and WHEREAS, Dereck set all the Glenvar receiving records and was voted by his teammates as a Team Captain; and WHEREAS, Dereck demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and his positive attitude and great leadership will be missed by the Glenvar community; and WHEREAS, Dereck received the following honors during the 2000 season: ■ First Team - All -District - Wide Receiver and Return Specialist ■ First Team - All -Region - Wide Receiver and Return Specialist ■ First Team - V.H.S.C.A. All -State - Wide Receiver ■ First Team - Associated Press All -State - Wide Receiver ■ First Team - All-Timesland - Return Specialist NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to DERECK WILLIAMS for an outstanding football season and being named to All -State First Teams, Group A. 1 BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Dereck Williams in all of his future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Dr. Linda Weber, School Superintendent 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 27, 2001 ORDINANCE 022701-9 TO CHANGE THE ZONING CLASSIFICATION OF A 2.16 -ACRE TRACT OF REAL ESTATE LOCATED AT 5422 STARKEY ROAD (TAX MAP NOS. 87.19-2-4 & 5) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 OFFICE DISTRICT WITH CONDITIONS TO THE ZONING CLASSIFICATION OF C-1 OFFICE DISTRICT WITH CONDITIONS, AND GRANTING A SPECIAL USE PERMIT FOR RELIGIOUS ASSEMBLY, UPON THE APPLICATION OF THE TRUSTEES OF THE KOREAN BAPTIST CHURCH WHEREAS, the first reading of this ordinance was held on January 23, 2001, and the second reading and public hearing were held February 27, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.16 acres, as described herein, and located at 5422 Starkey Road (Tax Map Numbers 87.19- 2-4 & 5) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1, Office District with conditions, to the zoning classification of C-1, Office District with conditions. 2. That this action is taken upon the application of The Trustees of the Korean Baptist Church. 3. That the owner of the property, Jack G. Bess, has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, 1 Virginia, hereby accepts: (1) There shall be only one entrance on Starkey Road. (2) Property shall be used solely for religious assembly purposes. (3) Signage shall be no greater than 6 feet in height and have an area of no greater than twenty square feet. Signage shall be front lit. (4) All parking shall be located behind the front line of the existing building. (5) Any lighting on the parking area shall not exceed twenty feet in height. (6) The property will be developed in accordance with the site plan entitled, "Preliminary Site Plan, Korean Baptist Church, New Building, 5422 Starkey Road," prepared by Gozalo Gouffray under the date of November 11, 2001, revised 2/2/2001. 4. That said real estate is more fully described as follows: Beginning at a point at the northwest corner of Lot 5, Section 2, Map of Southern Pines (PB 2, page 138) on the easterly side of Starkey Road (Virginia Route 904); thence N. 35 deg. 56'E. 135.10 feet; thence N. 31 deg. 10' E. 10.9 feet; thence N. 30 deg. 59'E. 77.60 feet; thence S. 65 deg. 55' E. 412.00 feet; thence S. 24 deg. 05' W. 220.00 feet; thence N. 65 deg. 55' W. 451.90 feet to the Point and Place of Beginning, being all of Lot 3 and Lot 4, Section 2, Map of Southern Pines. 5. That the Board finds that the granting of a special use permit to The Trustees of the Korean Baptist Church for religious assembly to be located at 5422 Starkey Road (Tax Map No. 87.19-2-4 & 5) in the Cave Spring Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved subject to the conditions set out in paragraph 3 above. 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this 2 ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Nickens, Minnix NAYS: Supervisor Johnson A COPY TESTE: 0- k"40�1 Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney G:\BOARD\2001\Feb01\2-27korean#9.doc 3 ROANOKE COUNT' Applicant. Trustees of The Korean, DEPARTMENT OF Baptist Church AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 27, 2001 ORDINANCE 022701-10 TO CHANGE THE ZONING CLASSIFICATION OF A 1.31 -ACRE TRACT OF REAL ESTATE LOCATED AT 6621 PETERS CREEK ROAD (TAX MAP NO. 27.14-2-12) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1, LOW DENSITY RESIDENTIAL DISTRICT, TO THE ZONING CLASSIFICATION OF R-4, HIGH DENSITY MULTI -FAMILY RESIDENTIAL DISTRICT, UPON THE APPLICATION OF JONES & JONES ASSOCIATES WHEREAS, the first reading of this ordinance was held on January 23, 2001, and the second reading and public hearing were held February 27, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.31 acres, as described herein, and located at 6621 Peters Creek Road (Tax Map Number 27.14-2-12) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of R-4, High Density Multi -Family Residential District. 2. That this action is taken upon the application of Jones & Jones Associates. 3. That said real estate is described as Tax Parcel #27.14-2-12. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed 1 to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: &2z=:�L' 0, Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 9 HOI/%n5 F --b- �10 `, i Ri1r11',-7r7tnn F/PmPntnry ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicant's Name: Jones & Jones Associates Architects Pc. Rezoning from. Existing zoning R f to R4 Tax Map No. 27.f4-2-12 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 27, 2001 ORDINANCE 022701-11 TO CHANGE THE ZONING CLASSIFICATION OF A 3 -ACRE TRACT OF REAL ESTATE LOCATED AT 5679 FRANKLIN ROAD (TAX MAP NO. 98.02-2-14) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AR TO THE ZONING CLASSIFICATION OF C-2CVOD, WITH CONDITIONS, UPON THE APPLICATION OF MI SUK PERRY WHEREAS, the first reading of this ordinance was held on January 23, 2001, and the second reading and public hearing were held February 27, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3 acres, as described herein, and located at 5679 Franklin Road (Tax Map Number 98.02-2- 14) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of AR, Agricultural District, to the zoning classification of C-2CVOD, General Commercial District, Clearbrook Village Overlay District. 2. That this action is taken upon the application of Mi Suk Perry. 3. That Mi Suk Perry, as contract purchaser of the property, has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The property shall only be used for a retail candy store and catering 1 operation. (2) All commercial activities shall take place within the existing home on the property. Any additions or exterior renovations to the home for commercial purposes shall be consistent with CVOD zoning standards and CVOD Design Guidelines as contained in the Community Plan. (3) A site plan shall be submitted for approval prior to the commercial use of this property. The site plan shall comply with all requirements of the CVOD. If in the opinion of the zoning administrator, the site plan does not comply with the standards, the zoning administrator shall require that a special use permit be obtained for the use pursuant to Section 30-58-3 of the zoning ordinance. 4. That said real estate is more fully described as follows: Beginning at a point on the west right-of-way line of U.S. Route 220, common corner to property now or formerly owned by Richard H. Fisher, said point being S. 50 deg. 24'44" E. 62.81 feet from an existing monument; thence with the Fisher line, S. 56 deg. 36'40" W. 423.30 feet to a point on the line of property now or formerly owned by Betty F. and Michelle Kidd; thence with the Kidd line, N. 8 deg. 59' 20" W. 500.00 feet to a point corner to property now or formerly owned by Lizzie Inez Simmons; thence with the Simmons line, N. 75 deg. 08'02" E. 228.60 feet to a point on the west right-of-way line of U. S. Route 220; thence with the west right-of-way line of U. S. Route 220, the following two courses and distances: S. 11 deg. 26' 06" E. 112.33 feet to a point and S. 47 deg. 22' 52" E. 112.33 feet to a point; thence continuing with the west right-of-way line of U. S. Route 220 and a curve to the left with a radius of 1225.92 feet and a chord bearing and distance of S. 38 deg. 23' 15" E. 170.18 feet, an arc distance of 170.32 feet to the Place of Beginning and containing 3.00 acres as shown on survey by Jack G. Bess, CLS, dated July 9, 1996, recorded in Deed Book 1514, page 78. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this 2 ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Nickens, Minnix NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: q" 140 - r" Brenda J. Hoff on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 85151 1� w - - 7 0. 10.1 V 3uOS Sunst '' 54 1 N 5.53•t 134.6 - Water O. co 5533 °' Lnto 160.92 4• tQ 1� {. ��N w r L 5604 11 67. rn5 5. 4 - 6683 (n,1��2 ; 110 0 �r O O q✓'r �� S, sJ O 1-4`T 6.608 176.68 72. 5 177.58 ' 0+6 1gB 31.42 1.09 Ac �_ ' s3 61.23 66. "+ 56. w S6P51 s 70 43.17 200 �� � 6 D 190 5 13Z•0 65, N 6641 —19.43 fig. 54 162.1 174, Lo 57. �j - to 5.542 13p 22.36 ', 3 00 •�Ac � � (� ROANO.KE COUNTY DEPARTMENT OF COMMUNITY DEVE'LOPME'NT 58, • N W 59, 6603 662 160 156.23 Rt 930 ---.-,96. 1 r 362.3 J �n 60 . N 663 "f _.. E 103. 86.38 2.5x3 Ac. 84-.1 4.08 1. Applicants name: Mi Sick Perry Rezoning: Proposed Zoning C2 Tax Map No. 98.02-2-14 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 27, 2001 ORDINANCE 022701-12 TO CHANGE THE ZONING CLASSIFICATION OF A PORTION OF A 1.94 -ACRE TRACT OF REAL ESTATE LOCATED IN THE 7700 BLOCK OF BENT MOUNTAIN ROAD (PORTION OF TAX MAP NO. 95.01-1-45) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AR TO THE ZONING CLASSIFICATION OF AV, AND GRANTING A SPECIAL USE PERMIT WITH CONDITIONS FOR THE OPERATION OF A GARDEN CENTER, UPON THE APPLICATION OF TRACY A. BRYANT WHEREAS, the first reading of this ordinance was held on January 23, 2001, and the second reading and public hearing were held February 27, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 6, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate being a portion of a 1.94 -acre tract and containing 0.763 acres, as described herein, and located in the 7700 block of Bent Mountain Road (Portion of Tax Map Number 95.01-1-45) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of AR, Agriculture/Residential District, to the zoning classification of AV, Village Center District. 2. That this action is taken upon the application of Tracy A. Bryant. 3. That said real estate is more fully described as follows: Beginning at an iron pin found on the southern right-of-way of Bent Mountain Road (Route 221), said point being the northwest property corner of the now or formerly Roanoke County Board of Supervisors (DB 1475, page 646, Tax Map No. 95.01-1-46); thence leaving said right-of-way and with the western 1 line of said Roanoke County Board of Supervisors S. 26 deg. 43'40" E. 84.95 feet to a point in the center of Back Creek; thence continuing with the centerline of said Back Creek S. 15 deg. 12' 39" W. 61.67 feet to a point; thence continuing with the centerline of said Back Creek S. 33 deg. 28'41" W. [S1.31] sic feet to a point; thence S. 48 deg. 35' 18" W. 120.47 feet to a point at the intersection of the centerline of Back Creek and the centerline of Martin's Creek; thence leaving said Back Creek and with the centerline of Martin's Creek N. 73 deg. 52'42" W. 91.16 feet to a point; thence N. 84 deg. 43' 52" W. 70.79 feet to a point on the said southern right-of-way of Bent Mountain Road (Route 221); thence leaving said Martin's Creek and continuing with the southern edge of said right-of-way N. 48 deg. 24' 30" E. 340.54 feet to the Point of Beginning, containing 0.763 acres of land. 4. That the Board finds that the granting of a special use permit to Tracy A. Bryant for the operation of a Garden Center to be located in the 7700 block of Bent Mountain Road (Portion of Tax Map No. 95.01-1-45) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The ten -foot planting strip shall be provided adjacent to Bent Mountain Road right-of-way. Within the planting strip, one small evergreen tree shall be planted every ten linear feet. The landscaping requirements shall comply with the requirements contained in Section 30-92. (2) There shall be no sale or storage of fertilizers, pesticides or petroleum products on the site. (3) As part of site plan review the limits of the FEMA designated flood way shall be established by a Virginia licensed surveyor or engineer and permanently marked on the ground. (4) No equipment or products shall be stored in the FEMA designed flood way. (5) As a part of site plan review a Virginia licensed engineer shall prepare a plan designed to prevent bulk products stored on the site from encroaching into the FEMA flood way. (6) No temporary portable signs may be used on the property. 2 (7) Only a monument sign shall be used as a freestanding sign. The sign shall have a maximum height of seven feet and no greater than 28 square feet of copy area. (8) There shall be no grinding, chipping or processing of mulch, raw wood or other product on this site. (9) There shall be no wholesale distribution or sale of products from the site. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance with conditions, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: 0, 1�rla4- Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 R OANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants name: Tracy A. Bryant Zoning: Special Use & .Rezoning AIV Tax Map No. 35.01-1-45 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 27, 2001 ORDINANCE 022701-13 AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 15 -FOOT SANITARY SEWER EASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 17, SECTION 1, PHASE III, RUXTON OF ROANOKE (PLAT BOOK 9, PAGE 142; TAX MAP NO. 87.10-1-17) WHEREAS, by subdivision plat entitled'PLAT OF SECTION 1, PHASE 111, RUXTON OF ROANOKE,' dated June 22, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 142, a fifteen -foot (16) sanitary sewer easement was dedicated and shown across the lots in said subdivision, being designated therein as "15' SANITARY SEWER ESMT."; and, WHEREAS, the Petitioner, Camilla L. Jones, is the owner of Lot 17, Section 1, Phase III, Ruxton of Roanoke; and, WHEREAS, a recent survey of said property reflects that the residential structure located thereon encroaches into the sanitary sewer easement and a portion of the sanitary sewer facilities are located outside of the existing easement; and, WHEREAS, the Petitioner has requested that, pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended), the Board of Supervisors of Roanoke County, Virginia, vacate the existing 15' sanitary sewer easement and accept in exchange anew 15' sanitary sewer easement across Lot 17; and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on February 13, 2001; the public hearing and second reading of this ordinance was held on February 27, 2001. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 15' sanitary sewer easement across Lot 17, Section 1, Phase III, Ruxton of Roanoke (Tax Map No. 87.10-1-17), being designated and shown as "EXIST. 15' SAN. SEWER ESMT. TO BE VACATED" on Exhibit A attached hereto, said easement having been dedicated on 'PLAT OF SECTION 1, PHASE III, RUXTON OF ROANOKE,' dated June 22, 1979, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 142, in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That, in exchange, acquisition and acceptance of a new 15' sanitary sewer easement across Lot 17, being designated and shown as "NEW 15' SAN. SEWER ESMT. TO BE DEDICATED" on Exhibit A attached hereto, be and hereby is, authorized and approved; and, 3. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None W, A COPY TESTS: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner Gary Robertson, Director, Utility William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3