HomeMy WebLinkAbout3/27/2001 - Adopted Board RecordsA-032701-1
ACTION NO.
ITEM NUMBER — P
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 27, 2001
AGENDA ITEM: Request for additional Fire and Rescue staffing
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Chief Burch and I are most appreciative of the Board's authorization to hire the 20
additional fire and rescue personnel. The allocation plan, including the additional staff,
was presented to the Board on March 13. At that time, several Board members and
citizen representatives from units that were not included in the allocation plan asked that
we develop an additional plan to implement Phase 2, and that the proposal be brought
back to the Board for approval.
SUMMARY OF INFORMATION:
Staff has been meeting since March 13 to develop a plan that incorporated suggestions
made by the Board and citizen representatives. We are in the process of coordinating
the Phase 2 allocation plan with the various fire and rescue units. We are pleased with
their responses so far and will include their suggestions when we bring the final
proposed allocation plan for Phase 2 to the Board on March 27, 2001.
Elmer C. Hodge
County Administrator
Second motion on page 2
ACTION
VOTE
No
Yes Abs
Approved (x)
Motion by: Bob L. Johnson motion to
Church _
x _
Denied ()
authorize County Administrator to move
Johnson _
x _
Received ()
forward with advertisement for 15 positions
McNamara_
x _
Referred O
Minnix _
x
To ()
Nickens _
x
Second motion on page 2
t_ �
-----------------------------------------------------------------------------------------------------------
ACTION
VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens motion that
Church _ x
Denied () source of funding come from implemen-
Johnson _ x _
Received () tation of fee for services and in the interim
McNamara x
Referred () authorize County Administrator to use the
Minnix _ x
To () audited year-end surplus
Nickens _ x
cc: File
Rick Burch, Chief, Fire & Rescue
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
Joe Sgroi, Director, Human Resources
04
1
AT A REGULAR MEETING OF THE BOARD OF
COUNTY, VIRGINIA, HELD AT THE ROANOKE
CENTER
MEETING DATE: March 27, 2001
A-032701-2
ACTION NO.
ITEM NO.
SUPERVISORS OF ROANOKE
COUNTY ADMINISTRATION
AGENDA ITEM: Request For Endorsement Of Transfer Of
Administrative Responsibilities For The Housing
Choice (Section 8) Voucher Program From Virginia
Housing Development Authority To TAP/Blue Ridge
Housing Development Corporation. (TAP)
COUNTY ADMINISTRATOR'S COMMENTS:
This is a complicated issue and I want to be sure that Roanoke County has the ability to review
the performance of TAP/Blue Ridge Housing and make changes if necessary. Perhaps we can
authorize this for a period of S years with the right to renew. We may want to regionalize our
Section 8 program or handle it ourselves in the future.
BACKGROUND:
In 1984, Roanoke County requested the Virginia Housing
Development Authority (VHDA) allocate Roanoke County Section 8
Housing Vouchers to serve the needs of low to moderate income
(LMI) families. Under this program, Roanoke County LMI families
are eligible for a Federal (HUD) rent subsidy based upon their
family size and income level. Once qualified, a family may use
the voucher to rent market -priced privately owned rental housing
in the County.
An eligible family chooses their place of residence, and the
landlord receives a portion of the fair market rent from the
family and a portion of the rent from the Federal government (the
voucher). VHDA administers the program at the state level, issues
rent checks, and prepares all required HUD administrative reports
and plans.
2
When Roanoke County made the initial request to VHDA in
1984, we proposed, and HUD and VHDA accepted, that local
administration of the program would be undertaken by a local
housing agency and not Roanoke County. Initially, the program
was administered locally by Fralin and Waldron Housing Management
Corporation. In 1990, TAP began local administration of the
program for VHDA. TAP has administered the program for the past
eleven years. As the local administrative agent, TAP enrolls
applicants, maintains the waiting list, inspects properties for
safety compliance, and intervenes in some landlord tenant
disputes. They also prepare required program reports for VHDA.
Under TAP's administration, the program in Roanoke County
has grown from approximately 38 voucher families to a current
total of 88 voucher families. There are an additional 110
qualified Roanoke County families on a waiting list for this
program.
SUMMARY OF INFORMATION:
VHDA no longer wishes to be a state -level administrative
agent for this program. They have offered to transfer all of
their administrative responsibilities to the local provider in
each locality where the program is offered. Once transferred, the
local provider will work directly with HUD on all administrative
and financial aspects of the program. TAP is willing to accept
the additional responsibilities so that the program can continue
to be operated for the benefit of the Roanoke County families
served.
Roanoke County originally requested that VHDA offer this
program. Because this program is offered at the County's
request, VHDA has requested that Roanoke County be offered the
opportunity to endorse the administrative transfer of the program
to TAP.
OPTIONS:
1. Endorse the transfer of all administrative aspects of the
Housing Choice (Section 8) Voucher Program From Virginia Housing
Development Authority To TAP/Blue Ridge Housing Development
Corporation. (TAP)
2. Do not endorse the transfer of administrative
responsibilities. VHDA may still transfer responsibilities
without the County's endorsement.
STAFF RECOMMENDATION:
Staff recommends Option #1.
Respectfully Submitted,
Approved,
Terrance . Harr' gton, AICP Elmer C. Hodg
Department of Community Development County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson motion to
endorse transfer to TAP/Blue Ridge
Housing Development Corporation
cc: File
Terry Harrington, County Planner
Virginia Housing Development Authority
TAP/Blue Ridge Housing Development Corporation
3
VOTE
No Yes Abs
Church _ x
Johnson _ x _
McNamara_ x
Minnix _ x _
Nickens _ x _
A-032701-3
ACTION NO.
ITEM NUMBER —3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE: March 27, 2001
AGENDA ITEM: Request to Approve the Consolidation of Starkey, Merriman, and the
New South County Park Into One Facility to be Named Starkey Park.
COUNTY ADMINISTRATOR'S COMMENTS: At��
BACKGROUND:
With impetus from the 1992 bond program, Roanoke County has acquired several new
properties and developed new park facilities in South County. These include Starkey
Park, the Merriman Soccer complex, the new "South County Park", and the upcoming
acquisition of the Guthrie tract. During the development of the new South County Park
master plan it became obvious to the citizen planning committee that because of the
contiguous boundaries of the above mentioned properties, Roanoke County had an
opportunity to consolidate these parks to create an interconnected multipurpose park
facility. This facility would not only provide for the youth athletic needs but also would
provide opportunities for additional greenways, picnic areas, an additional playground,
and open green space which were very important to the committee. The park is also
bordered by approximately 3/4 of a mile of Back Creek. If access can be obtained, this
opens up the potential for creekside recreation. In 1997 a South County Park master plan
was completed and approved, that incorporated all the contiguous tracts in to one
regional park facility.
SUMMARY OF INFORMATION:
Now that the South County portion is complete and ready to open, the facility needs a
name that encompasses all the facilities. After discussions with staff and the Parks and
Recreation Advisory Commission it was felt that due to the historical importance of the
former village of Starkey, that any park name should include "Starkey." Therefore, staff
is recommending that the entire park be named Starkey Park.
Cave Spring National Little League has requested that signage be included to identify
the respective fields at the different locations within the park areas. This will be
incorporated in the signage program for the entire area. While the soccer fields have
been named the Merriman Soccer Complex, they could be easily referred to as the
Merriman fields at Starkey. The new portion has not yet opened so there is little problem
with name recognition.
Staff plans to promote this name change through the Recreation Clubs as well as in our
youth athletic newsletter, which is being published in mid-March. We will add a sand
blasted sign at the entrance to the new park and change the sign at Merriman. We plan a
soft opening of the park in February when the North Cross baseball team begins use of
those fields and hope to coordinate a grand opening event with Cave Spring American
Little League sometime in the spring.
FISCAL IMPACT: There will be additional signage but these funds are available in the
existing signage and maintenance budgets.
ALTERNATIVES:
Alternative 1: Consolidate Merriman, Starkey and the new park into one facility named
Starkey Park.
Alternative 2: Leave the parks separate with three separate names.
STAFF RECOMMENDATION:
Staff recommends alternative 1, consolidating Merriman, Starkey, and the new park in to
one facility named Starkey Park.
Respectfully submitted,
Pete Haislip, Director
Parks, Recreation & Tourism
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved by,
e4c".' J_
�r
Elmer C. Hodge
County Administrator
ACTION
Motion by: H. Odell Minnix to approve
consolidation of parks and naming of
Starkey Park
cc: File
Pete Haislip, Director, Parks, Recreation & Tourism
VOTE
No Yes Abs
Church _
x
Johnson _
x _
McNamara_
x _
Minnix _
x
Nickens _
x _
A-032701-4
ACTION NO.
ITEM NUMBER —V
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE: March 27, 2001
AGENDA ITEM: Request to appropriate $25,000 as a match to light the large
baseball field at the new South County Park.
COUNTY ADMINISTRATOR'S COMMENTS:
This is being brought to the Board at Supervisor McNamara's request. Recommend
approval of this request for $25, 000 from the Capital Account to match funds raised by
the Little League. We should be able to reimburse the County with other funds that we
will receive in the next few months but need to proceed now to take advantage of the
construction and playing season.
BACKGROUND:
The development of the South County Park added two baseball fields and a
soccer/football field to the field mix in South County. Currently the Cave Spring
American Little League program is one of the few club programs countywide that does
not have their own multi -field complex. Their ability to grow and develop a baseball
complex has been hindered by the lack of affordable land in the Windsor Hills area and
the fact that most of their facilities are on school board property, which restricts their
ability to develop fields.
With the development of the new park in south county, the south county Recreation
Clubs and Roanoke County agreed to allocate the new park to Cave Spring American so
they could develop a tournament level complex on County owned property. Roanoke
County Parks, Recreation, and Tourism supports this action. It fits in to the long term
plan for each county athletic program as well as the County's sports marketing program.
In order for this to take place Cave Spring American Little League agreed to give up a lit
field at Shell Park, for the unlit field at South County Park. This allowed the Cave
Spring Girls Softball Association to create their own tournament level complex, but left
Cave Spring American short one lit field. A lit field is important because North Cross
School uses the new field in exchange for gym space for our basketball program,
reducing the time available to Cave Spring American. It is also anticipated that the J.V.
team at the new Hidden Valley High School will use this field. The Cave Spring
American Little League Program is asking the County to help light the large field for the
coming season.
SUMMARY OF INFORMATION:
The Cave Spring American Little League is strongly committed to developing a first
class baseball complex. They have completed a master plan for the park and are looking
at a total long-term investment of close to $200,000. They received funds from the 1999-
2000 Capital Improvement Incentive Fund (CIIF) to add fencing and dugouts to the new
park, and they plan to submit an additional funding request this year. They have also
implemented an ongoing, and to date, very successful fundraising campaign with total
cash and pledges of over $70,000, which will be used for scoreboards, batting cages,
bleachers, and other improvements.
Because some of these funds are dedicated to specific improvements they need an
additional $25,000 to match the approximately $35,000 they have received to light the
large field this spring. In order to save money, they would like to light the small and
large fields at the same time. Lights and other improvements to the new park have been
included in the Parks and Recreation C.I.P. request. However, based on the significant
financial and community support for this project the Cave Spring American Little League
is requesting that this portion of the project be accelerated.
FISCAL IMPACT:
There are no funds are not currently available in the Parks, Recreation and Tourism
budget to match the funds raised by the Cave Spring American Little League.
ALTERNATIVES:
Alternative 1: Appropriate $25,000 from the Capital Account to match funds raised by
the Cave Spring American Little League to light the large field at the new South County
Park.
Alternative 2: Include $25,000 in the Parks, Recreation, and Tourism departments
2001-02 C.I.P. to match the funds raised by the Cave Spring American Little League to
light the large field at the new South County Park.
STAFF RECOMMENDATION:
Staff recommends Alternative 1, that the Board appropriate $25,000 from the Capital
Account to match the funds raised by the Cave Spring American Little League to light
the large field at the new South County Park.
Respectfully submitted, Appr ved by,
Pete Haislip, Director Elmer C. Hodge
Parks, Recreation and Tourism County Administrator
cc: File
Pete Haislip, Director, Parks, Recreation & Tourism
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
ACTION
VOTE
No Yes Abs
Approved (x)
Motion by: Joseph P. McNamara to
Church
_ x _
Denied ()
approve funding of $25,000 from capital
Johnson
_ x _
Received ()
account with capital account being
McNamara_ x
Referred ()
reimbursed from any settlement with
Minnix
_ x _
To ()
Virginia Gas Pipeline
Nickens
_ x _
cc: File
Pete Haislip, Director, Parks, Recreation & Tourism
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
A-032701-5
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 27, 2001
AGENDA ITEM: Consideration of the acquisition of additional shares of ownership in
the New River Valley Commerce Park
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND Roanoke County has participated in the Virginia's First Regional
Industrial Facility Authority since July of 1998. The Authority's mission included crafting
a framework for 15+/- local governments throughout the New Century Region to
develop a regional industrial park. Roanoke County supported the creation of the New
River Valley Commerce Park in Pulaski County by way of a Participation Agreement
dated October 14, 1999. The County currently owns 10,000 shares (6.7%) of the Park,
representing an annual contribution of $27,500 to the Virginia's First Regional Industrial
Facility Authority. According to the Participation Agreement, "annual payments by the
participants shall continue until all debt repayment is accomplished and may be reduced
as the loans are paid." The total estimated cost of the project was $6,908,500, with two
loans outstanding (approx. $2 million each, one for 20 years & the other for 40 years).
"After all debt service is retired, the annual contribution shall be reduced to that amount
which will pay the annual administrative fee as agreed by the participants." As the
property develops and the parcels are sold, it is anticipated that the debt service and
administrative fees will be reduced accordingly.
SUMMARY OF INFORMATION Originally, there were 12 members participating in the
ownership of the Commerce Park. Recently, Wythe County has decided to withdraw
from the Authority, which has made available their 9,000 shares for redistribution to the
remaining 11 members. According to the provisions in the Participation Agreement, the
9,000 shares must first be offered to the participating jurisdictions in proportion to their
initial investment. The remaining shares not purchased in this round will be offered to
those jurisdictions that bought additional shares during the first round offering. Finally,
any remaining shares will then be offered to the host locality (Pulaski County). To date,
approximately 8 communities have agreed to purchase all or a part of the additional
shares, with three communities still considering the request. The impact on Roanoke
County under this first round offering would be to consider the purchase of 638.30
MIN
additional shares at $1,755 annually. This would increase the County's total
participation to 10,638.30. shares, or 7.1 % ownership in the Park.
FISCAL IMPACT: An additional cost of $1,755 annually for the increased shares.
This would make Roanoke County's total contribution $29,255 per year for 7.1%
ownership and continued participation in the New River Valley Commerce Park. The
current allocation is funded through the County's Public Private Partnership budget.
The proposed increase would also be funded through this budget.
STAFF RECOMMENDATION: Staff recommends approval of the acquisition of
additional shares in the New River Valley Commerce Park.
Respectfully Submitted by Approved by:
Jill B. Barr Elmer C. Hodge
Assistant Director County Administrator
Economic Development
-----------------------------------------------------------------------------------------------7------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied () _acquisition of additional shares Johnson _ x _
Received () McNamara_ x
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Jill B. Barr, Assistant Director, Economic Development
Virginia's First Regional Industrial Facility Authority
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
RESOLUTION 032701-6 DENYING BID PROTEST OF HEIMANN
SYSTEMS, CORP TO AN AWARD OF CONTRACT FOR X-RAY
SECURITY EQUIPMENT FOR ROANOKE COUNTY COURTHOUSE
WHEREAS, Heimann Systems Corp of Pine Brook, New Jersey has filed a formal
protest of an announcement of an award of a contract for X-ray equipment for Roanoke
County Courthouse security pursuant to a Request for Proposal (RFP) # CP99-0049; and,
WHEREAS, after review of documentation provided by both the protesting company
and the successful bidder, Security Defense Systems Corp., and after considering the
recommendation of the Roanoke County Purchasing Department; and,
WHEREAS, Section 17-129 of the Roanoke County Code requires the Board of
Supervisors to issue a final decision, in writing, on any bid protest, stating the reasons for
the action taken, within ten (10) days of receipt of such bid protest ; and,
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA, as follows:
1. That upon a determination that the X-ray scanner equipment offered by
Security Defense Systems Corp in their bid response to Roanoke County RFP # CP99-
0049 complies in all material respects with the bid specifications of said RFP, there exists
no basis for this bid protest, and accordingly, the bid protest of Heimann Systems Corp. is
denied. This decision is final.
2001.
2. That this resolution shall be in full force and effect from and after March 27,
1
On motion of Supervisor Johnson to adopt the resolution denying the bid protest,
and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Joseph B. Obenshain, Senior Assistant County Attorney
Gardner Smith, Director, Purchasing
Patricia Chockley, Roanoke County Buyer
Wayne Horvath, National Sales Manager, Heimann Systems, Corp.
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
RESOLUTION 032701-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS
DATE DESIGNATED AS ITEM J -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for March
27, 2001, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Request from Schools to accept and appropriate $2,000 grant to cover
expenses for 2000-2001 regional superintendents and judges meeting.
2. Request from Schools to accept and appropriate $20,000 grant from
Carilion Community Health Fund to the School Nurse Program.
3. Donation of New Pump Station Lot #1 in connection with the Read
Mountain Water System from F & W Community Development
Corporation.
4. Authorization to Donate surplus vehicles to Explore Park.
5. Donation of two sanitary sewer easements on Lots 12 and 13 and Lots 14
and 15, Section 18, Woodbridge in the Catawba Magisterial District from
Waldrop Development Corporation.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution, and carried
1
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
LaVern H. Davis, Supervisor of Health Services
Vickie L. Huffman, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
John D. Willey, Property Manager
2
MEETING DATE: March 27, 2001
AGENDA ITEM:
A -032701-7.a ACTION #
ITEM NUMBER..,. 1
Grant for the 2000-2001 Meeting of the Region VI
Superintendents and Judges
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Special Education and Student Services
Department of the Department of Education awards a grant each
year to the school division in charge of planning a special
meeting of the regional superintendents and judges. The school
division acts as the fiscal agent in disbursement of the funds
that are used for expenses related to the meeting. Roanoke
County Schools is in charge of planning the meeting during the
2000-2001 school year and therefore is the fiscal agent.
SUMMARY OF INFORMATION: A grant of $2,000 has been awarded
Roanoke County Schools to be used for expenses related to the
special superintendents/judges regional meeting. Funds from this
grant will be used strictly to cover expenses related to the
meeting which is planned for March 19, 2001.
FISCAL IMPACT: None, no matching required.
STAFF RECOMMENDATION: Appropriation of the $2,000 grant to an
account to be used strictly to cover expenses related to the
2000-2001 regional superintendents and judges meeting.
Linda H. Weber
Superintendent
Signature:
If
-----------------------------------------------------------------
ACTION
Elmer C. Hodge
Con y Admi isnrator
-------------------------------------
VOTE
No Yes
Approved (x) Motion by: Harry C. Nickens motion to Church — x
Denied ( ) approve Johnson — x
Received ( ) McNamara_ x
Referred ( ) Minnix _ x
To ( ) Nickens x
cc: File
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Abs
A -032701-7.b ACTION #
ITEM NUMBER
MEETING DATE: March 27, 2001
AGENDA ITEM: Carilion Community Health Fund
COUNTY ADMINISTRATOR'S COMMENTS
BACKGROUND: A grant proposal was submitted on Dec. 1, 2000 to
help provide funding for two part-time school nurses. One is
assigned to Northside High School and one to William Byrd High
School.
SUMMARY OF INFORMATION: Roanoke County Schools has been selected
for the grant award in the amount of $20,000 for its school nurse
initiative. (see attached)
FISCAL IMPACT:
February 28, 2002.
2001, June 1, 2001,
The cycle for the grant is March 1, 2001 to
$5,000 will be paid on or around March 1,
October 1, 2001 and January 1, 2002.
STAFF RECOMMENDATION: Appropriation of the $20,000 grant to
the school nurse program with Carilion Community Health Funds.
Lavern H. Davis, RN, MSN Elmer C. Hodge
Supervisor of Health Services Co ty A��� rator
Signature: szi��Ul_�,,1 ,(�(/1��.� 'c-
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens motion to Church _ x _
Denied ( ) approve Johnson — x _
Received ( ) McNamara_ x _
Referred ( ) Minnix _ x _
To ( ) Nickens _ x
cc: File
LaVern H. Davis, Supervisor of Health Services
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
CAP,ILION
Health System
January 16, 2001
Ms. Lavern Davis
Supervisor of Health Services
Roanoke County Schools
5937 Cove Road
Roanoke, VA 24019
Dear Ms. Davis:
On behalf of the Carillon Community Health Fund, we are delighted to inform you that
Roanoke County Schools has been selected for a grant award in the amount of $20,000
for its School Nurse Program. The cycle for this grant is March 1, 2001, to February 28,
2002.
This Letter of Agreement (hereinafter referred to as the Letter) sets forth the terms of
your grant and the manner in which it will be administered. It includes a description of
your project; the specific personnel, items or operations for which the CCHF will pay;
specific goals the project should meet; reporting requirements; payment process;
evaluation criteria; and other items.
As project manager, please review this letter carefully so that you understand, and are
in agreement with, the stated terms. It is important that this office communicate with
one person in your organization. If the grant proposal author will not be serving in this
capacity for the year long award cycle, please forward a letter to this office identifying
the project manager. Two original letters shall be signed: one for your records as the
designated project manager, and the other for Carilion Health System records. Please
return one signed original copy of the letter to Susan Gring, Director of Carilion Health
System, Community Partnerships, 7 Albemarle Avenue, Roanoke, Virginia 24016, by
February 10, 2001. The first payment will be distributed approximately 90 days
following the grant proposal deadline, the signing of this Letter, and the project
manager's mandatory attendance at a Grantee Orientation Forum in the Community
Room of the Community Medical Building (adjacent to Carilion Roanoke Community
Hospital) on Friday, February 16, 2001, at 2:00 p.m. Please call Judy Hosey at (540)
224-6971 to make arrangements for your attendance.
>;$�'".kVlG;i4tte;: ... :. .:.:.. i...r L^Y..�.,. � '.r.,r .:..N ±l..:v3::.�,,. e. .t::.,'.:.tl .�_.:. �i. i.r ��..,�Kr..M ... ':'::,� r ::. ,.y+...1� ...:::.� l ..: yi �,.:k _.... r. .� N.. -,. -., +... i.N 4.yt:il�i.°ii. M.:k^;5t.`:'�n.'�k�'bi51:>hdLti•4A.`�ikYW�Oi L/�MFE
Post Office Box 13727 Roanoke, Virginia 24036-3727 Telephone 540-981-7900
CARILION COMMUNITY HEALTH FUND
PROJECT DESCRIPTION: Continuation of school nurse initiative to provide high school students with
health assessments, education, case management services, and medication administration. Desired
outcomes include enhanced academic performance, reduced health problems and school absences.
USE OF FOUNDATION FUNDS: Funds will be used in. partial support of nurses' salaries.
SPECIFIC PROJECT OBJECTIVES:
1) There will be evidence of successful grade or program completion, served by the school nurse. This
outcome will be evaluated by examining student records and obtaining feedback from guidance
counselors and teachers.
2) Monthly reports submitted by school nurses will reflect that more students are being returned to class
that are assessed by the nurse than check out to go home sick.
3) Monthly documentation will show evidence regarding the number of contacts with parents, physicians,
and other community agencies and how those contacts are working to meet that community's needs,
resources, perspectives, and standards.
4) Monthly documentation will demonstrate enhanced efforts to enroll children into CMSIP or Medicaid
with date evidencing progress included on CCHF regular reports.
REPORTING REQUIREMENTS:
As stated at the Grantee Orientation, the Roanoke County Schools must submit two copies of the
progress report to the CCHF at the end of each reporting period. There are two reporting periods in the
grant cycle. Site visit will follow receipt of the first report. The second report should provide an overview
of the past five months of activity and should predominantly focus on program effectiveness and
measurable program outcomes. The following schedule shows when each CCHF report is due to the
Office of Community Partnerships.
ANNUAL REPORTING CYCLE
APRIL 1 CYCLE
DECEMBER 1 CYCLE
Report
Grant Cycle Begins
Report Deadline
Grant Cycle Begins
Deadline
First Award Payment (pending
receipt of letter and orientation
First Award Payment (pending
receipt of letter and orientation
July 1
attendance)
March 1
attendance)
October 1
Second Award Payment
June 1
Second Award Payment
December 15
Firsf Report Due — 2 copies
August 15
First Report Due - 2 copies
January
*SITE VISITS
September
*SITE VISITS
(Jan.15,16,17,
(Sept. 4,5,6,7,12,13,19,20,21,2001)
23,24,25,28,29,30,2002)
February 1
Third Award Payment (pending
October 1
Third Award Payment (pending
receipt of report and successful site
receipt of report and successful site
visit)
visit)
New Funding Cycle for Grant
New Funding Cycle for Grant
April 1, , .,
: Renewals.*: ..,,, r....,.
December l _ .:
Renewals*
*Repeat Program Proposals
*Repeat Program Proposals
demonstrating successful"reportsr"'"`'`
"` M'.
demonstrating'successi irreports�^-�,-,-
(including community need/indicators
(including community
and outcomes) need only submit
need/indicators and outcomes)
executive summary sheet (no page
need only submit executive .
limit) to include new proposal
summary sheet (no page limit) to
objectives, certificate of tax exempt
include new proposal objectives,
January16, 2001
Page 3 of 5
PAYMENT PROCESS:
Grant payments will be made in four installments and processed as follows*:
status, and demonstration of
progress toward self sustenance of
program along with budget proposal.
certificate of tax exempt status, and
demonstration of progress toward
self sustenance of program along
with budget proposal.
May 1
Fourth Award Payment
January 1
Fourth Award Payment
July 15
Second and Final Report Due — 2
March 15
Second and Final Report Due — 2
(1/4 of CCHF award)
copies (final report should
$5,000
copies (final report should
Third Payment
indicate progress toward
(1/4 of CCHF award)
indicate progress toward
$5,000
objectives and measurable
Fourth Payment
objectives and measurable
(1/4 of CCHF award)
outcomes)
$5,000
outcomes)
PAYMENT PROCESS:
Grant payments will be made in four installments and processed as follows*:
*On time payments cannot be guaranteed if reports are received late, and no award payments will be
issued if reports are not submitted_
EXPENDITURES OF GRANT FUNDS:
The grant is for the purpose(s) stated in this Letter. The funds provided may be spent only in
accordance with the terms set forth herein. The School Nurse Program is subject to modification only with
CCHF prior written approval.
Expenses charged against this grant may not be incurred prior to the date the grant period begins
or subsequent to its termination date, and may be incurred only as necessary to cant' out the purpose(s)
and activities of the approved project.
The grantee organization is responsible for the expenditure of funds and for maintaining adequate
supporting records consistent with generally accepted accounting practices. The CCHF reserves the right
to,audit thefinancial records; review insurance.coverageofthegrantee organization; and•otherrecordsas�
appropriate.
r'
...;k.
On or about the 1St of the month following submission of
First Payment
(1/4 of CCHF award)
the signed Letter and attendance at Grantee Orientation
$5,000
Workshop. (February 16)
Second Payment
On or about the 1St of the month. (June or
(1/4 of CCHF award)
October)
$5,000
Third Payment
On or about the 1St of the month following receipt and
(1/4 of CCHF award)
successful review of the First Progress Report and site
$5,000
visit. (October or February)
Fourth Payment
On or about the 1St of the month. (January or May)
(1/4 of CCHF award)
$5,000
*On time payments cannot be guaranteed if reports are received late, and no award payments will be
issued if reports are not submitted_
EXPENDITURES OF GRANT FUNDS:
The grant is for the purpose(s) stated in this Letter. The funds provided may be spent only in
accordance with the terms set forth herein. The School Nurse Program is subject to modification only with
CCHF prior written approval.
Expenses charged against this grant may not be incurred prior to the date the grant period begins
or subsequent to its termination date, and may be incurred only as necessary to cant' out the purpose(s)
and activities of the approved project.
The grantee organization is responsible for the expenditure of funds and for maintaining adequate
supporting records consistent with generally accepted accounting practices. The CCHF reserves the right
to,audit thefinancial records; review insurance.coverageofthegrantee organization; and•otherrecordsas�
appropriate.
January 16, 2001
Page 4 of 5
PROJECT EVALUATION:
As stated during the Grantee Orientation, the CCHF will evaluate each project utilizing several
instruments which shall include: progress reports, site visits, identifiable reports indicating progress toward
achievement of outcomes, patient/client satisfaction surveys, partner assessment surveys, and other
relevant data. These instruments will be used to determine:
the extent to which the School Nurse Program has met its objectives.
the Roanoke County Schools progress in generating or attracting resources to
sustain the School Nurse Program.
the extent of community commitment and support for the School Nurse Program.
the cost-effectiveness of the School Nurse Programs approach.
the overall value of the School Nurse Programs approach to enhancing community health.
PUBLIC RELATIONS/COMMUNICATIONS:
At the Grantee Orientation, the CCHF provided its grantees with information and a brief
description of the CCHF activities. A copy of the Letter was distributed to the Roanoke County Schools
where grantees were informed that upon signature of the Letter, the Roanoke County Schools agrees to
cite CCHF for its support wherever possible. In addition, the Roanoke County Schools agrees to provide
designees of the CCHF with opportunities to participate in public events which highlight the project;
respects and agrees to requests from the CCHF to participate in or to provide pictures, photo
opportunities, or written materials for promotion purposes; and agrees to respect and protect the
proprietary rights of CCHF with regard to data, research and original information. Published materials
should specifically menfion Carilion Community Health Fund s support, and copies of published materials
shall be provided to the Office of Community Partnerships as soon as they become available:. The Office
of Community Partnership encourages submission of relevant success stories and photographs as they
add realism to stakeholders' understanding of CCHF programs.
CONFIDENTIALITY:
The organization of the CCHF, its grant making and monitoring policies and procedures and its
grant application and other materials are proprietary and confidential information. The Roanoke County
Schools agrees to maintain the confidentiality of such information and, except as provided under Public
Relations/Communications above, agrees not to share such information with others without the prior
written consent of the CCHF. The Roanoke County Schools has shared or will share certain grant
application and periodic reports. The CCHF agrees to maintain the confidentiality of such information and,
except as provided under Public Relations/Communications above, agrees not to share such information
with others without the prior written consent of the Roanoke County Schools.
SPECIAL PROVISIONS:
A condition of this grant is that the Roanoke County Schools is an exempt organization as defined
in Section 501(c) (3) of the Intemal Revenue Code. All grants are made and all funds should be used in
accordance with current and applicable laws and pursuant to the Intemal Revenue Code, as amended,
and the regulations issued thereunder. The Roanoke County Schools must maintain its exempt
organization status throughout the term of the grant and agrees to notify the CCHF of any terminatio_ n or
attempted termination of such status by the Intemal Revenue Service during the grants term.
EXTRAORDINARY CIRCUMSTANCES:
In the event of the Roanoke County Schools failure to perform or to comply with a substantial
portiorr of the terms of this Letter; the CCHF reserves the right to- terminate, this grant. -The CCHF-
reserves the rightyto terminate this grant if the CCHF determines that payment of the grant would be in
violation "of�any applicable law, rule or regulabon'or would violate the terms of any"confract or agreement"`' w`
to which Carilion Health System or any of its affiliates is a party.
December 2000
Page 5 of 5
LIMIT OF COMMITMENT:
Unless otherwise stipulated in writing, this grant is made with the understanding that the
CCHF has no obligation to provide other or additional support to the grantee organization.
We extend best wishes on the award and much success with your project.
Sincerely,
Lucas guipeital r
Carilion Medical Center
JJ ..
Charles I. Lunsford, r
Chairman of the Board
Carilion Medical Center
We agree to all terms and conditions set forth in the Letter of Agreement, and understand that
the Roanoke County Schools will receive its first grant payment on or about the first of the month
following CCHF's receipt of a signed copy of this Letter and attendance at the Grantee
Orientation Workshop.
LaVem Davis Board of Directors, ChairpersorP
Project Manager Roanoke County Schools
Roanoke County Schools
also/�r
Date
Date
aIM&9rt�1D"..
A -032701-7.c
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 27, 2001
AGENDA ITEM: Donation of "NEW PUMP STATION LOT #1" in connection with the Read
Mountain Water System, as shown on plat recorded in Plat Book 23, Page
112, from F & W Community Development Corporation to the Board of
Supervisors of Roanoke County, located in the Hollins Magisterial District
COUNTY ADMINISTRATOR'S COMMENTS: cd
SUMMARY OF INFORMATION:
This consent agenda item involves the donation of the following parcel of land to serve as a
pump station for the County, in connection with the purchase of the Read Mountain Water System
in the Hollins Magisterial District, to the Board of Supervisors of Roanoke County:
a) Donation from F & W COMMUNITY DEVELOPMENT CORPORATION, a
Virginia corporation, of the fee simple interest in a parcel of land, consisting of 0.226
acre, shown and designated as "NEW PUMP STATION LOT #1" upon that certain plat
entitled `Plat Creating New Pump Station Lot #1 - Property of F & W Community
Development Corporation', dated March 29, 2000, prepared by Lumsden Associates,
P.C., of record in the Clerk's Office of the Circuit Court of Roanoke County in Plat
Book 23, Page 112, a copy of which is attached hereto as Exhibit A.
FISCAL IMPACT:
No County funding is required.
STAFF RECOMMENDATION:
Staff recommends acceptance of the donation.
Respectfully submitted,
Vi ie L. Huffma
Sr. Asst. County forney
-----------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens motion to Church _ x _
Denied () approve Johnson _ x
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x _
cc: File
Vickie L. Huffman, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
xhibit A
NOTE
oY/M TUE
A/Bl
14 2. LINES
.1 IVIS I
IS NO.
-WALL
MNNTi
4. IRON
REMA/MYV0 POR776VV OF 7AX gMQ01-1-1
ARU°ERrY of
EwaowNr ca4
F. & w. coIMIBwry D�P.
119.61 A0YES
O
h
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h
D?sr. 15' PU8uc U71UrY EASEMENT (P.d 17, PG 85)
d
C)
o
`_W'NEW PUMP 6j
STAT/ON LOT m1
(0.226 AC.) 3
(SEE' NOTE /3)
KNOW ALL MEN BY THESE PRESENTS TO WIT,
THAT F. & W. OwMUNr7Y LAEVELO°MENT CORPOPAmv IS THE FEE" SIMPLE OWNER AND PRO°RIETOP A'- IN£ LANO SYOW
HERECW TO BE suawNDm,, BOUNDED BY OuTMF cwNERS 1 7Hi4o ay 4 to 1, /NCXU57l£, wllov COMmms PART ole' 7H£
LAND COWY£Y£D 70 S41D OWNER BY DEED FROM J MORRIS OWMPAaZN,, ET UX AS R£COROM IN THE aLW S 0077CE OF
THE cyRCU/r o10URT O'' ROANOY£ CouNTY, MLMA, IN &TV BOGY 962 PAOT 651.
IHE SAID OWNER L'a77RES THAT IT HAS 57/MKOED THIS LAND, AS SVOIW✓ HMEIM ENARaY W7H 175 OWN FRET MU AND
COVSOvr AND PURSUANT 70 AND IN CLMIPUAoVcE IWTH SEC776V 1.52-2140 7HRU 1276 Cly' 7HE CCAOE OF VIRGINIA OF 1954 AS AA&MLO
70 DA 7& AND w77H S£CTIAV 17-10 (✓) AF TH£ RaOWE COMM S7✓B6YOV W ORO1NANaS
IN W7NESS 7HER£A'" IS HEREBY PLACED THE FaLOWNG-76WATUR£S AND SEALS OV THIS 711 DAY CF
1000.
F. & W. GOMMUNur DEVELOPMENT CORPORAT/ON
ANDREW G KEZOERifLi/SE;
�SFiv'1
STATE OF VIRGINIA
Y X P-0012011-
4
O0r10k
L h�PLEn'C M• A NOTARYa18uc IN AND FOR 1*HEAFORES4r0 'EUNTY AND
STATE DO HEREBY o1RAFY 7HAT ANDREW G AMOERHOUS� V 10E - POF5 f oENr A< F d W aMMUNIIY DEbELo°MENr
o1GIRPLWAT76W, WOSE NAME >S 57GWED 70 7NE fCfiFO YNG MRIANG DATED IhAkCH z 9 1004 HAS PER.SDVAU Y
APPEARED BEFORE ME IN MY Af7ARESAIO ('D U N7Y AND STATE AND AOMOWLEDaV THE SAME OV
JULY__ .17- 2000.
MY oaMM/ss7av EXf'IR£S rnA 2CH 3/ 2ooy GRAI
00 0 30 w
�NO�r x PclBvc
A -032701-7.d
ACTION NO.
ITEM NUMBER —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 27, 2001
AGENDA ITEM: Request to approve donation of surplus vehicles to Explore Park
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke County Board of Supervisors has provided fiscal, personnel, and material
support to Virginia's Explore Park since its conception. On several occasions the Board
has donated vehicles and equipment that are surplus and excess to the needs of
Roanoke County. Scott Sarver, Explore Park's Senior Director of Facilities
Management, has made a written request for another such donation.
SUMMARY OF INFORMATION:
Due to fiscal restraints, Explore Park has not been able to acquire new replacement
vehicles for the care and maintenance of grounds and facilities. Roanoke County has a
number of vehicles in surplus and waiting sale at auction. These vehicles tend to be old,
high mileage vehicles that are removed from the fleet because of age, condition, or
excessive repair cost. Explore Park has made a request that several of these excess
vehicles be donated to the park in order to help with facilities maintenance. The Park
will not typically use these vehicles outside of the park area, so condition and repair
status are less important issues. The request and donation are comparable to past
experience and conform to Board policy in such situations. A copy of the letter of
request is attached. The original request for three vans has been amended to two due
to the high cost of repair and safety issues related to the 1992 Chevrolet Astro Van,
J92500.
FISCAL IMPACT:
At auction these vehicles would be expected to bring $500 to $750 each due to the age,
mileage and condition. Total loss to the auction accounts is estimated to be less than
$1,500. No actual capital outlay on the part of Roanoke County is anticipated.
STAFF RECOMMENDATION:
Staff recommends granting the donation request. Explore Park will assume any cost of
transportation, registration or repair.
Respectfully Submitted by:
John D. Willey
Property Manager
Approved by:
ell 10,
Elmer C. Hodge .10
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens motion to Church _ x _
Denied () approve Johnson _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To O Nickens _ x
cc: File
John D. Willey, Property Manager
Danial Morris, Director, Finance
V 1 tt ll 11V 1 t`1 J
EXPLORE
PARK
Milepost 115 on the Blue Ridge Parkway
Administered by
Virginia Recreational
Facilities Authority
Virginia Code § 10.1.1600 et seq.
in partnership with
The River Foundation, Inc.
I.R.C. §501(c) (3)
Post Office Box 8508
Roanoke, Virginia 24014.0508
(540)427.1800
FAX (540) 427-1880
www,explorepark.org
County of Roanoke
Department of Property Management
Mr. John D. Willey
Post Office Box 29800
Roanoke, Virginia 24018-0798
22 February 2001
Dear Mr. Willey,
On behalf of Virginia's Explore Park, I would like to request a donation of the
following surplus vehicles:
#PR758 1970 Ford van
092500 Chevrolet Astro van
#PR979 Dodge van
These vehicles will be extremely useful in the care and maintenance of our
facilities and in the fulfillment of our mission.
Thank you.
Sincerely,,
J/
Scott Sarver
Senior Director, Facility Mat agement
ACTION NO. A -032701-7.e
ITEM NO. a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 27, 2001
AGENDA ITEM: Acceptance of Donation of Two Sanitary Sewer Easements on Lots 12 and
13, and Lots 14 and 15, Section 18, Woodbridge, in the Catawba Magisterial
District, from Waldrop Development Corporationto the Board of Supervisors
of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easements conveyed to the
Board of Supervisors for sanitary sewer purposes, in connection with finalizing portions of the
sanitary sewer system for development of the subdivision of Woodbridge, Section 18, in the Catawba
Magisterial District of the County of Roanoke:
a) Donation of two sanitary sewer easements, each twenty feet (20) in width, on Lots
12 and 13, and Lots 14 and 15, Section 18, Woodbridge, from Waldrop Development
Corporation, a Virginia corporation, (Deed Book 1309, page 680; Plat Book 23, page
69; Tax Map Nos. 56.01-5-12, 56.01-5-13, 56.01-5-14, and 56.01-5-15) as shown
on a plat prepared by Balzer and Associates, Inc., dated August 17, 2000, a copy of
which is attached hereto.
The location and dimensions of these easements have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement.
Respectfully submitted,
-------------------------- ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens motion to Church _ x
Denied () approve Johnson — x _
Received () McNamara_ x _
Referred () Minnix _ x —
To () Nickens _ x
cc: File
Vickie L. Huffman, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
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t-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY MARCH 27, 2001
RESOLUTION 032701-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
cc: File Clerk to the Board of Supervisors
Closed Meeting File
r
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
ORDINANCE 032701-9 ACCEPTING AN OFFER FOR AND AUTHORIZING
THE SALE OF 37.86 ACRES OF REAL ESTATE LOCATED IN THE CITY
OF SALEM (THE LLOYD PROPERTY - TAX MAP NO. 194-1-1)
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the subject property has been declared to be surplus, and has been made
available for sale; and
2. That the public notice regarding the public hearing for the sale of this surplus
property was advertised in the Roanoke Times & World News on January 30, 2001 and
February 6, 2001; and
3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke
County, a first reading of this ordinance was held on January 23, 2001; and the second
reading and public hearing on this ordinance was held on February 13, 2001, continued to
February 27, 2001, continued to March 13, 2001, and continued to March 27, 2001,
concerning the sale and disposition of 37.86 acres of real estate located in the City of
Salem, and known as the Lloyd Property; and
4. That an offer has been received from Christian Life Fellowship Church to
purchase 37.86 acres of real estate for the sum of $984,000, and this offer is hereby
accepted; and
5. That the proceeds from the sale of this real estate are to be allocated to the
capital reserves of the County to be expended solely for the purposes of acquisition,
1
construction, maintenance, or replace of other capital facilities; and
6. That the County Administrator, or any Assistant County Administrator, is
authorized to execute such documents and take such actions as are necessary to
accomplish the conveyance of said property, all of which shall be upon form approved by
the County Attorney.
On motion of Supervisor Church to adopt the ordinance accepting an offer from
Christian Life Fellowship Church for $984,000, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
RESOLUTION 032701-10 OF APPRECIATION TO THE ROANOKE MOOSE
LODGE #284 FOR DONATIONS MADE IN SUPPORT OF ROANOKE COUNTY
AND THE CATAWBA COMMUNITY
WHEREAS, the Roanoke Moose Lodge #284 has provided a variety of benefits to
the people of Roanoke County, and in particular to the residents of the Catawba Valley; and
WHEREAS, the Roanoke Moose Lodge #284 recently donated a four wheel ATV,
with trailer, which has already been used in three rescues, and helmets to the Mason Cove
Rescue and Fire Department; sponsored the Winterfest Event in February 2001 for
members and families of Mason Cove, Mt. Pleasant and Hollins Fire and Rescue
Departments; and hosted a dinner and open house in October 2000 for Roanoke County
and City of Salem Police Departments and Mason Cove Fire and Rescue Department; and
WHEREAS, the Roanoke Moose Lodge #284 during the period of 1995 to 2000
made the following donations to benefit the citizens of Roanoke County: two canines; Total
Mapping Station with lap top computer and software; contributions to DARE; incident team
training for one police office and one psychologist; Goretex suits for the SWAT Team; night
vision equipment; and cameras for domestic violence cases; and
WHEREAS, through these donations and activities, the Roanoke Moose Lodge has
demonstrated its generosity and community service orientation.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, on its own behalf and on behalf of the citizens of Roanoke County, does
hereby extend its sincere gratitude and appreciation to the ROANOKE MOOSE LODGE
#284 and its membership, for their generosity and community service to the citizens of
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Roanoke County and the Catawba Valley.
On motion of Supervisor Church to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
RESOLUTION 032701-11 OF CONGRATULATIONS TO GEORGE
THOMAS "TOMMY" MORGAN FOR AN OUTSTANDING FOOTBALL
SEASON AND BEING NAMED TO ALL -STATE FIRST TEAMS, GROUP
AA, AND DEFENSIVE PLAYER OF THE YEAR
WHEREAS, team sports are an important part of the curriculum at schools in
Roanoke County, teaching cooperation, sportsmanship and athletic skill; and
WHEREAS, George Thomas "Tommy" Morgan, a senior at Northside High School,
had an outstanding season on the football team, resulting in the 2000 Vikings becoming
the Blue Ridge District Champions with a record of 10 wins and 2 losses; and
WHEREAS, Tommy served as Team Captain and demonstrated his outstanding
athletic ability and good sportsmanship throughout the season; and
WHEREAS, Tommy received the following honors during the 2000 season:
■ First Team - All -Blue Ridge District
■ District Defensive Player of the Year
■ First Team - All -Region III and Defensive Player of the Year
■ First Team - V.H.S.C.A. All -State
■ Group AA Defensive Player of the Year
■ First Team - Associated Press All -State
■ First Team - All Timesland - Defensive Player of the Year
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia does hereby extend its sincere congratulations to GEORGE THOMAS
"TOMMY" MORGAN for his outstanding football season and being named Group AA
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Defensive Player of the Year.
BE IT FURTHER RESOLVED, that the Board of Supervisors extends its bestwishes
to Tommy Morgan for continued success in all of his future endeavors.
On motion of Supervisor to Johnson adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors,
cc: File
Resolutions of Appreciation File
Dr. Linda Weber
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
RESOLUTION 032701-12 OF CONGRATULATIONS TO THE
CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM FOR
WINNING THE GROUP AAA STATE CHAMPIONSHIP FOR
THE SECOND CONSECUTIVE YEAR
WHEREAS, team sports are an important part of the curriculum at schools in
Roanoke County, teaching cooperation, sportsmanship and athletic skill; and
WHEREAS, the Cave Spring High School Boys Swim Team won the Group AAA
State Championship on February 17, 2001, at George Mason University, edging past
Menchville High School of Newport News with the score of 179 and 1/2 to 170; and
WHEREAS, the Knights set six school records, three Roanoke Valley District
records, one Northwest Regional record, and won their second consecutive state swimming
championship with a tremendous team effort guided by first year coach Shannon
Summerlin; and
WHEREAS, Tommy Rappold led the team with a second place finish in the 100 -yard
butterfly and fourth in the 100 backstroke; Andy Bauman was third in the 200 -yard
individual medley and fifth in the 100 backstroke; the 200 -yard medley relay team of
Rappold, Bauman, Brett Fonder and Mark Bauman finished second; and the 400 freestyle
relay of Rappold, Fonder, Andy Bauman and Kevin Boucher was third; and
WHEREAS, team members Tommy Rappold, Andy Bauman, Mark Bauman, Brett
Fonder, and Kevin Boucher achieved All America consideration qualifying standards.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia does hereby extend its sincere congratulations to the members of the
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CAVE SPRING HIGH SCHOOL BOYS SWIM TEAM, Ryan Adams; Scott Adams; Chris
Adkins; Andy Bauman; Mark Bauman; Ryan Blackwell; Kevin Boucher; Pierre Boucher;
Jake Bova; Daniel Eggleston; Brett Fonder; Court Freedman; Josh Hailey; David Harbourt;
Scott Johnson; Jason Nanz; Tommy Rappold; Leo Straub; Josh Shepherd; and Trey
Watkins; for their athletic ability, their team spirit, and their commitment to each other; and
BE IT FURTHER RESOLVED, that the Board of Supervisors extends its bestwishes
to the members of the team, Coach Summerlin, and the school in their future endeavors.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Dr. Linda Weber, School Superintendent
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
RESOLUTION 032701-13 AUTHORIZING THE ISSUANCE OF NOT TO
EXCEED $16,500,000 GENERAL OBLIGATION SCHOOL BONDS OF
THE COUNTY OF ROANOKE, VIRGINIA TO BE SOLD TO THE
VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE
FORM AND DETAILS THEREOF
WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke,
Virginia (the "County") has determined that it is necessary and expedient to borrow
$16,500,000 and to issue its general obligation school bonds to finance certain capital
projects for school purposes.
WHEREAS, the County has held a public hearing, after due publication of notice,
in accordance with Section 15.2-2606, Code of Virginia of 1950, as amended ("Virginia
Code") on March 27, 2001 on the issuance of school bonds in an amount not to exceed
$16,500,000.
WHEREAS, the School Board of the County of Roanoke, Virginia ("School Board")
has requested by resolution the Board to authorize the issuance of the Bonds (as defined
below) and has consented to the issuance of the Bonds.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds. The Board hereby determines that
it is advisable to contract a debt and to issue and sell general obligation school bonds of
the County in the aggregate principal amount not to exceed $16,500,000 (the "Bonds") for
the purpose of financing certain capital projects for school purposes. The Board hereby
authorizes the issuance and sale of the Bonds in the form and upon the terms established
pursuant to this Resolution.
2. Sale of the Bonds. It is determined to be in the best interest of the County to
accept the offer of the Virginia Public School Authority (the "VPSA") to purchase from the
County, and to sell to the VPSA, the Bonds at a price determined by the VPSA and
accepted by the Chairman of the Board or the County Administrator, such price to be not
less than 98% of par and not more than 103% of par (105% of par for bonds with a final
maturity of 10 years or less), and upon the terms established pursuant to this Resolution.
The County Administrator and the Chairman of the Board, or either of them, and such
officer or officers of the County as either of them may designate, are hereby authorized and
directed to enter into the Bond Sale Agreement dated as of April 2, 2001, with the VPSA
providing for the sale of the Bonds to the VPSA in substantially the form on file with the
County Administrator, which form is hereby approved ("Bond Sale Agreement").
1
3. Details of the Bonds. The Bonds shall be issuable in fully registered form; shall
be dated the date of issuance and delivery of the Bonds; shall be designated "General
Obligation School Bonds, Series 2001 "; shall bear interest from the date of delivery thereof
payable semi-annually on each January 15 and July 15 (each an "Interest Payment Date"),
beginning January 15, 2002, at the rates established in accordance with paragraph 4 of this
Resolution; and shall mature on July 15 in the years (each a "Principal Payment Date") and
in the amounts established in accordance with paragraph 4 of this Resolution. The Interest
Payment Dates and the Principal Payment Dates are subject to change at the request of
VPSA.
4. Principal Installments and Interest Rates. The County Administrator is hereby
authorized and directed to accept the interest rates on the Bonds established by the VPSA,
provided that each interest rate shall be ten one -hundredths of one percent (0.10%) over
the interest rate to be paid by the VPSA for the corresponding principal payment date of
the bonds to be issued by the VPSA (the "VPSA Bonds"), a portion of the proceeds of
which will be used to purchase the Bonds, and provided further, that the true interest cost
of the Bonds does not exceed seven percent (7%) per annum. The County Administrator
is further authorized and directed to accept the aggregate principal amount of the Bonds
and the amounts of principal of the Bonds coming due on each Principal Payment Date
("Principal Installments") established by the VPSA, including any changes in the Interest
Payment Dates, the Principal Payment Dates and the Principal Installments which may be
requested by VPSA provided that such aggregate principal amount shall not exceed the
maximum amount set forth in paragraph one and the final maturity of the Bonds shall not
be later than 21 years from their date. The execution and delivery of the Bonds as
described in paragraph 8 hereof shall conclusively evidence such Interest Payment Dates,
Principal Payment Dates, interest rates, principal amount and Principal Installments as
having been so accepted as authorized by this Resolution.
5. Form of the Bonds. The Bonds shall be initially in the form of one or more
temporary typewritten bonds substantially in the form attached hereto as Exhibit A.
6. Payment; Paying Agent and Bond Registrar. The following provisions shall apply
to the Bonds:
(a) For as long as the VPSA is the registered owner of the Bonds, all
payments of principal of, premium, if any, and interest on the Bonds shall be made in
immediately available funds to the VPSA at or before 11:00 a.m. on the applicable Interest
Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if
such date is not a business day for Virginia banks or for the Commonwealth of Virginia,
then at or before 11:00 a.m. on the business day next preceding such Interest Payment
Date, Principal Payment Date or date fixed for prepayment or redemption;
(b) All overdue payments of principal and, to the extent permitted by law,
interest shall bear interest at the applicable interest rate or rates on the Bonds; and
E
(c) SunTrust Bank, Richmond, Virginia is designated as Bond Registrar and
Paying Agent for the Bonds.
7. Prepayment or Redemption. The Principal Installments of the Bonds held by the
VPSA coming due on or before July 15, 2011, and the definitive Bonds for which the Bonds
held by the VPSA may be exchanged that mature on or before July 15, 2011 are not
subject to prepayment or redemption prior to their stated maturities. The Principal
Installments of the Bonds held by the VPSA coming due after July 15, 2011 and the
definitive Bonds for which the Bonds held by the VPSA may be exchanged that mature
after July 15, 2011 are subject to prepayment or redemption at the option of the County
prior to their stated maturities in whole or in part, on any date on or after July 15, 2011 upon
payment of the prepayment or redemption prices (expressed as percentages of Principal
Installments to be prepaid or the principal amount of the Bonds to be redeemed) set forth
below plus accrued interest to the date set for prepayment or redemption:
Dates
July 15, 2011 to July 14, 2012,
July 15, 2012 to July 14, 2013,
July 15, 2013 and thereafter .
Prices
inclusive .............. 102%
inclusive .............. 101%
100%
Provided, however, that the Bonds shall not be subject to prepayment or redemption prior
to their stated maturities as described above without first obtaining the written consent of
the registered owner of the Bonds. Notice of any such prepayment or redemption shall be
given by the Bond Registrar to the registered owner by registered mail not more than ninety
(90) and not less than sixty (60) days before the date fixed for prepayment or redemption.
The County Administrator is authorized to approve such other redemption provisions,
including changes to the redemption dates set forth above, as may be requested by the
VPSA.
8. Execution of the Bonds. The Chairman or Vice Chairman and the Clerk or any
Deputy Clerk of the Board are authorized and directed to execute and deliver the Bonds
and to affix the seal of the County thereto.
9. Pledge of Full Faith and Credit. For the prompt payment of the principal of, and
the premium, if any, and the interest on the Bonds as the same shall become due, the full
faith and credit of the County are hereby irrevocably pledged, and in each year while any
of the Bonds shall be outstanding there shall be levied and collected in accordance with law
an annual ad valorem tax upon all taxable property in the County subject to local taxation
sufficient in amount to provide for the payment of the principal of, and the premium, if any,
and the interest on the Bonds as such principal, premium, if any, and interest shall become
due, which tax shall be without limitation as to rate or amount and in addition to all other
taxes authorized to be levied in the County to the extent other funds of the County are not
lawfully available and appropriated for such purpose.
9
10. Use of Proceeds Certificate; Non -Arbitrage Certificate. The Chairman of the
Board and the County Administrator, or either of them and such officer or officers of the
County as either may designate are hereby authorized and directed to execute a Non -
Arbitrage Certificate, if requested by bond counsel, and a Use of Proceeds Certificate
setting forth the expected use and investment of the proceeds of the Bonds and containing
such covenants as may be necessary in order to show compliance with the provisions of
the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations
relating to the exclusion from gross income of interest on the Bonds and on the VPSA
Bonds. The Board covenants on behalf of the County that (i) the proceeds from the
issuance and sale of the Bonds will be invested and expended as set forth in such Use of
Proceeds Certificate and the County shall comply with the covenants and representations
contained therein and (ii) the County shall comply with the provisions of the Code, except
as provided above, so that interest on the Bonds and on the VPSA Bonds will remain
excludable from gross income for Federal income tax purposes.
11. State Non -Arbitrage Program; Proceeds Agreement. The Board hereby
determines that it is in the best interests of the County to authorize and direct the County
Treasurer to participate in the State Non -Arbitrage Program in connection with the Bonds.
The County Administrator and the Chairman of the Board, or either of them, and such
officer or officers of the County as either of them may designate, are hereby authorized and
directed to execute and deliver a Proceeds Agreement with respect to the deposit and
investment of proceeds of the Bonds by and among the County, the other participants in
the sale of the VPSA Bonds, the VPSA, the investment manager, and the depository
substantially in the form on file with the County Administrator, which form is hereby
approved.
12. Continuing Disclosure Agreement, The Chairman of the Board and the
County Administrator, or either of them, and such officer or officers of the County as either
of them may designate are hereby authorized and directed (i) to execute a Continuing
Disclosure Agreement, as set forth in Appendix F to the Bond Sale Agreement, setting forth
the reports and notices to be filed by the County and containing such covenants as may
be necessary in order to show compliance with the provisions of the. Securities and
Exchange Commission Rule 15c2-12 and (ii) to make all filings required by Section 3 of the
Bond Sale Agreement should the County be determined by the VPSA to be a MOP (as
defined in the Continuing Disclosure Agreement).
13. Filing of Resolution. The appropriate officers or agents of the County are
hereby authorized and directed to cause a certified copy of this Resolution to be filed with
the Circuit Court of the County.
14. Further Actions. The County Administrator, the Chairman of the Board, and
such other officers, employees and agents of the County as either of them may designate
are hereby authorized to take such action as the County Administrator or the Chairman of
the Board may consider necessary or desirable in connection with the issuance and sale
of the Bonds and any such action previously taken is hereby ratified and confirmed.
51
15. Effective Date. This Resolution shall take effect immediately.
The undersigned Clerk of the Board of Supervisors of the County of Roanoke,
Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the
minutes of a meeting of the Board of Supervisors held on March 27, 2001, and of the whole
thereof so far as applicable to the matters referred to in such extract. I hereby further
certify that such meeting was a regularly scheduled meeting and that, during the
consideration of the foregoing resolution, a quorum was present. The front page of this
Resolution accurately records (i) the members of the Board of Supervisors present at the
meeting, (ii) the members who were absent from the meeting, and (iii) the vote of each
member, including any abstentions.
WITNESS MY HAND and the seal of the Board of Supervisors of the County of
Roanoke, Virginia, this 27th day of March, 2001.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
Paul M. Mahoney, County Attorney
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
5
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA
March 27, 2001
At a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia,
held on March 27, 2001, the following persons were present or absent as shown:
PRESENT: Supervisors McNamara, Minnix Harrison, Nickens, Johnson
ABSENT: None
Upon motion by Supervisor McNamara, the following resolution was adopted by a
majority of the members of the Board of Supervisors by the following roll call vote, as
recorded in the minutes of the meeting:
MEMBER VOTE
Bob L. Johnson
Yes
Joseph McNamara
Yes
Joseph B. Church
Yes
Harry C. Nickens
Yes
H. Odell Minnix
Yes
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MARCH 27, 2001
ORDINANCE 032701-14 TO CHANGE THE ZONING CLASSIFICATION OF
A 200 -ACRE TRACT OF REAL ESTATE LOCATED AT 5350 POOR
MOUNTAIN ROAD (TAX MAP NO. 65.00-2-24) IN THE CATAWBA
MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1,
LOW DENSITY RESIDENTIAL DISTRICT, TO THE ZONING
CLASSIFICATION OF AG -3, AGRICULTURE/RURAL PRESERVE
DISTRICT WITH CONDITIONS UPON THE APPLICATION OF JUDY
GUSTAFSON
WHEREAS, the first reading of this ordinance was held on February 27, 2001, and
the second reading and public hearing were held March 27, 2001; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on this
matter on March 6, 2001; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing 200
acres, as described herein, and located at 5350 Poor Mountain Road (Tax Map Number
65.00-2-24) in the Catawba Magisterial District, is hereby changed from the zoning
classification of R-1, Low Density Residential District, to the zoning classification of AG -3,
Agriculture/Rural Preserve District.
2. That this action is taken upon the application of Judy Gustafson.
3. That the owner of the property has voluntarily proffered in writing the following
conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts:
(1) No more than 18 horses will reside on the property containing 200
1
acres and shown on metes and bounds survey by T. P. Parker & Son,
dated November 28, 1989.
(2) A maximum of 3 riding clinics may be held in any calendar year. A
clinic is defined as an organized training/education event, involving a
maximum of 10 non-resident horses and occurring over a 2 -day period.
4. That said real estate is more fully described as follows:
Beginning at a point on the west side of Virginia Secondary Route 612, also
known as Poor Mountain Road, and corner to the property herein described
designated as Point No. 1, as shown on Boundary Survey and Subdivision for
Mark W. and Judy S. Gustafson by T. P. Parker & Son dated November 28,
1989 and recorded in the Roanoke County Circuit Court Clerk's Office in Plat
Book 12, page 48; thence leaving said point of beginning and following the
west side of Poor Mountain Road N. 09 deg. 23' 49" W. 117.60 feet to Point
No. 2; thence continuing along the west side of said road with a curve to the
left whose radius is 445.00 feet and whose length is 134.53 feet (chord=N. 18
deg. 03'27" W. 134.01 feet) to Point No. 3; thence continuing along the west
side of said road N. 26 deg. 43'04" W. 311.48 feet to Point No. 4; thence N.
78 deg. 44'00" E. 15.08 feet to the center of said road at Point No. 5; thence
up the centerline of said road the following courses and distances: N. 25 deg.
04'44" W. 44.36 feet to Point No. 6; thence N. 22 deg. 44'43" W. 84.64 feet
to Point No. 7; thence N. 12 deg. 38'20" W. 70.33 feet to Point No. 8; thence
N. 03 deg. 35' 17" W. 65.20 feet to Point No. 9; thence N. 01 deg. 34'38" W.
140.44 feet to Point No. 10; thence N. 04 deg. 16'53" W. 185.57 feet to Point
No. 11; thence N. 05 deg. 56'08" W. 182.02 feet to Point No. 12; thence N.
02 deg. 46'47" W. 48.31 feet to Point No. 13; thence N. 00 deg. 58' 38" W.
70.94 feet to Point No. 14; thence N. 03 deg. 14' 02" W. 89.53 feet to Point
No. 15; thence N. 05 deg. 13'39" W. 49.81 feet to Point No. 16; thence N. 06
deg. 06'28" W. 106.52 feet to an iron pin set at Point No. 17; thence leaving
Poor Mountain Road N. 63 deg. 16'17" E. 233.00 feet to a pin set at Point No.
18; thence S. 75 deg. 48' 43" E. 192.00 feet to a pin set at Point No. 19;
thence S. 12 deg. 11' 17" W. 33.00 feet to a 36" sycamore at Point No. 20;
thence S. 83 deg. 04'07" E. 1881.00 feet to a pin set at Point No. 21; thence
N. 79 deg. 10' 59" E. 1925.23 feet to a pin set at Point No. 22; thence S. 18
deg. 25'08" E. 235.95 feet to 18" twin hickories at Point No. 23; thence S. 35
deg. 58'08" E. 1572.22 feet to a 24" white oak at Point No. 24; thence S. 21
deg. 33' 18" W. 575.23 feet to an old pin at Point No. 25; thence N. 62 deg.
43' 33" W. 1648.26 feet to an old pin at Point No. 26; thence S. 12 deg. 14'
44" W. to a 24" black gum at Point No. 27; thence S. 05 deg. 16' 10" W.
275.70 feet to a pin set at Point No. 28; thence S. 50 deg. 21'00" W. 885.81
2
feet to a pin set at Point No. 29; thence S. 02 deg. 39'00" W. 716.98 feet to
a pin set at Point No. 30; thence N. 55 deg. 09'00" W. 420.00 feet to a pin set
at Point No. 31; thence N. 49 deg. 40'00" W. 630.00 feet to a pin set at Point
No. 32; thence N. 58 deg. 18'00" W. 641.00 feet to a pin set at Point No. 33;
thence N. 63 deg. 03'00" W. 42.00 feet to a pin set at Point No. 34; thence S.
78 deg. 17' 00" W. 92.00 feet to a pin set at Point No. 35; thence N. 10 deg.
29' 25" W. 110.00 feet to Point No. 36; thence N. 82 deg. 48' 00" W. 492.45
feet to the Point Of Beginning and containing 200.00 acres.
5. That this ordinance shall be in full force and effect thirty (30) days after its final
passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized by
this ordinance.
On motion of Supervisor Church to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
3
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
Applicants Name: Judy Gustafson
Zoning: Rezoning AG -3
Tax Map No. 65.00-2-24
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
ORDINANCE 032701-15 GRANTING A SPECIAL USE PERMIT TO MARC
I. WILSON TO OPERATE AN AUTOMOBILE DEALERSHIP, USED, TO BE
LOCATED AT 3328 PETERS CREEK ROAD (TAX MAP NO. 37.14-1-7),
CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Marc I. Wilson has filed a petition for a special use permit to operate an
Automobile Dealership, Used, to be located at 3328 Peters Creek Road (Tax Map No.
37.14-1-7) in the Catawba Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on March
6, 2001; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on February 27, 2001; the second reading and public hearing on this
matter was held on March 27, 2001.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Marc I
Wilson to operate an Automobile Dealership, Used, to be located at 3328 Peters Creek
Road (Tax Map No. 37.14-1-7) in the Catawba Magisterial District is substantially in
accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232
of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved
with the following conditions:
(a) Used Automobile Dealership shall be allowed only as an accessory
use to Minor Automobile Repair.
(b) No more than 5 vehicles shall be displayed for sale at any one time.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Church to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
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ROANOKE COUNTY Applicant's Name: Marc L Wilson
DEPARTMENT OF Zoning: Special Use C-2
COMMUNITY DEVELOPMENT Tax Map No. 37.14-1-7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 27, 2001
ORDINANCE 032701-16 GRANTING A SPECIAL USE PERMIT TO LARRY
E. HUFFMAN FOR A PRIVATE STABLE ON 13.4 ACRES OF LAND WITH
A PROPOSED ACCESS IN THE 1400 BLOCK OF CARLOS DRIVE (TAX
MAP NO. 39.01-1-1), HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Larry E. Huffman has filed a petition for a special use permit for a
private stable with frontage in the 1400 block of Carlos Drive (Tax Map No. 39.01-1-1) in
the Hollins Community Planning Area and in the Hollins Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on March
6, 2001; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on February 27, 2001; the second reading and public hearing on this
matter was held on March 27, 2001.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Larry E.
Huffman for a private stable to be located on 13.4 acres of land with a proposed access in
the 1400 block of Carlos Drive (Tax Map No. 39.01-1-1) in the Hollins Magisterial District
is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions
of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is
hereby approved with the following conditions:
(1) There shall be a maximum of four (4) horses allowed on the property.
(2) All animal grazing areas shall have sufficient ground coverto minimize
stormwater runoff and erosion and the land shall not be denuded.
(3) The site shall be developed in substantial conformity to the site plan
titled Larry Huffman Private Stable dated January 25, 2001, with
specific regard to the barn setback distances.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
2
ROANOKE COUNTY Applicant's Name: Larry E. Huffman
DEPARTMENT OF Zoning: Special Use R-1
COMMUNITY DEVELOPMENT Tax Map No. 39.01-1-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MARCH 27, 2001
ORDINANCE 032701-17 TO CHANGE THE ZONING CLASSIFICATION OF
A 4.068 -ACRE TRACT OF REAL ESTATE LOCATED AT THE
INTERSECTION OF CAVE SPRING LAND AND OLD CAVE SPRING
ROAD (TAX MAP NO. 76.20-9-1 TO 11) IN THE WINDSOR HILLS
MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3,
WITH CONDITIONS, TO THE ZONING CLASSIFICATION OF R-3, WITH
AMENDED CONDITIONS UPON THE APPLICATION OF JEFFREY S.
MARONIC
WHEREAS, the first reading of this ordinance was held on February 27, 2001, and
the second reading and public hearing were held March 27, 2001; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on this
matter on March 6, 2001; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That Ordinance 102296-10 changed the zoning classification of a certain tract
of real estate containing 4.068 acres, described herein, and located at the intersection of
Cave Spring Lane and Old Cave Spring Road (Tax Map Numbers 76.20-9-1 through 12)
in the Windsor Hills Magisterial District, to the zoning classification of R-3, Medium -Density
Multi -Family Residential District, with the following conditions:
(1) The subject area will be developed in accordance with the approved plan of
Farmington Place Subdivision, bearing revised date of 11/27/95, with the
exception that:
(a) The access easement across Lots 1 and 9 will be eliminated, and
(b) Lots 9 and 10 will be served by the same private road currently
serving Lots 11 and 12, and the storm water detention pond.
01
(2) The Homeowner's Association, which has been established to provide for the
maintenance of the private road serving Lots 11 and 12, and the storm water
management area, will be responsible for the entire length of said roadway,
as it serves Lots 9, 10, 11, and 12.
(3) The proposed private road will not be built to state standards.
(4) The proposed development will continue to be built to the same standards as
the existing homes. They will be similar in quality and size as the existing
homes, with a minimum square footage of 1,400 square feet.
(5) The proposed road will not be extended, and will serve only Lots 9, 10, 11,
12, as said lots are designated on the Plat of Farmington Place dated
September 8, 1995, and approved by Roanoke County on November 3,
1995.
(6) The proposed road serving Lots 9, 10, 11, and 12 is private and its
maintenance, including snow removal, shall not be a public responsibility. It
shall not be eligible for acceptance into the State Secondary System for
maintenance until such time as it is constructed and otherwise complies with
all requirements of the Virginia Department of Transportation for the addition
of subdivision streets current at the time of such request. Any costs required
to cause this street to become eligible for addition to the State system shall
be provided with funds other than those administered by the Virginia
Department of Transportation.
2. That this action to amend Condition (5) above was taken upon the application
of Jeffrey S. Maronic.
3. That the owner of the property voluntarily proffered in writing the following
amended Condition (5) which is accepted by the Board of Supervisors of Roanoke County,
Virginia:
(5) The private access road as shown on the approved plan for Farmington Place
Subdivision revised 11/27/95 shall only serve Roanoke County Tax Parcels 76.20-9-
8 through 11 and 76.20-3-6 and shall not be extended.
4. That said real estate is more fully described as follows:
BEGINNING at a point on the westerly side of Old Cave Spring Road (Route 1663)
2
and the southerly side of Cave Spring Lane (Route 1652) as it intersects; thence
with the westerly line of Old Cave Spring Road and with a curve to the left with a
chord bearing and distance of S. 10 deg. 12'00" W. 246.29 feet and an arc distance
of 246.59 feet to a point; thence S. 05 deg. 21' 11" W. 111.38 feet to a point on the
northerly line of property now or formerly of William Hancock (Tax No. 76.20-3-6);
thence leaving Old Cave Spring Road and with Hancock line S. 80 deg. 15'00" W.
359.02 feet to a post; thence S. 10 deg. 41' 21" E. 96.78 feet to a point; thence S.
72 deg. 04' 31" W. 50.39 feet to a point on the easterly line of property now or
formerly of R. J. Birkenmaier (Tax No. 76.20-3-9); thence with the Birkenmaier line
N. 32 deg. 00'00" W. 293.56 feet to a point on the southerly line of property now or
formerly of J. S. Maronic (Tax No. 76.20-3-8); thence with the Maronic line N. 78
deg. 20' 00" E. 52.30 feet to a point; thence N. 11 deg. 12' 30" W. 137.87 feet to a
point on the southerly side of Cave Spring Lane (Route 1652); thence with Cave
Spring Lane N. 79 deg. 47'08" E. 89.54 feet to a point; thence N. 75 deg. 43' 30"
E. 472.02 feet to a point; thence S. 84 deg. 18'49" E. 23.53 feet to the point and
place of beginning, and containing 4.068 acres as shown on a survey for Jeffrey S.
Maronic and Laura J. Maronic dated December 27, 1993 and made by Balzer &
Associates, Engineers and Surveyors.
5. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
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ROANOKE COUNTY Applicant's Name: Jeffrey S. Moronic, Inc.
DEPARTMENT OF Zoning: Variance -Amend Proffers
COMMUNITY DEVELOPMENT Tax Map No. 76.20-9-1 to 11
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ROANOKE COUNTY Applicant's Name: Jeffrey S. Moronic, Inc.
DEPARTMENT OF Zoning: Variance -Amend Proffers
COMMUNITY DEVELOPMENT Tax Map No. 76.20-9-1 to 11