HomeMy WebLinkAbout4/10/2001 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 10, 2001
RESOLUTION 041001-1 APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FY 2001-2002, UPON CERTAIN
TERMS AND CONDITIONS
WHEREAS, Section 24.13 of the Roanoke Regional Airport Commission Act and
Section 17.(a) of the contract between the City of Roanoke, ,Roanoke County, and the
Roanoke Regional Airport Commission provide that the Commission shall prepare and
submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of
the County and City Council of the City; and
WHEREAS, by report dated March 15, 2001, a copy of which is on file in the office
of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the FY 2001-2002 budget
of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia that the FY 2001-2002 budget and proposed capital expenditures for the Roanoke
Regional Airport Commission as set forth in the March 15, 2001, report of the Commission
Executive Director, a copy of which is incorporated by reference herein, is hereby
APPROVED, and the County Administrator and the Clerk are authorized to execute and
attest, respectively, on behalf of the County, any documentation, in form approved by the
County Attorney, necessary to evidence said approval.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
1
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
AV. 4�2��
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Chief Financial Officer
Dan Morris, Director, Finance
Jacqueline L. Shuck, Executive Director, RRAC
Paul M. Mahoney, County Attorney
Arthur Whittaker, Chairman, RRAC
Mary F. Parker, Clerk, Roanoke City Council
2
A-041001-2
ACTION NO.
ITEM NUMBER a _,.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: April 10, 2001
AGENDA ITEM: Request for $23,160 to cover local costs associated with the
state-wide Democratic Primary on June 12, 2001
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Democratic Party has called for a June 12, 2001 state-wide primary (see
attachment). There are no funds in the Registrar's budget to cover the local costs
associated with the primary.,
SUMMARY OF INFORMATION: Estimated cost of Election:
Election Officials and office staff (1020) $20,000
Ballots — Machine and paper (3530) 800
Rent of trucks to move machines 750
Programming of equipment 900
Required advertising 500
Rent of Polling Places 210
Total $23,160
FISCAL IMPACT: Funds are requested from the General Fund unappropriated
balance.
STAFF RECOMMENDATION:
Staff recommends that funds in the amount of $23,160 be appropriated from the
General Fund unappropriated balance for the June 12 Democratic primary.
Respectfully Submitted by Approved by:
Diane St.John Elmer C. Hodge
General Registrar County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph B. Church to approve Church _ x _
Denied () funding of $23,160 from unappropriated Johnson _ x _
Received () balance McNamara_ x _
Referred () Minnix _ x _
To () Nickens x
cc: File
Diane St. John, General Registrar
Danial Morris, Director, Finance
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A-041001-3
ACTION NO.
ITEM NO. 45., 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 2001
AGENDA ITEM: Approval of Health Insurance Rates for the 2001-02 Fiscal Year
COUNTY ADMINISTRATOR'S COMMENTS: k��
BACKGROUND: The County of Roanoke and Roanoke County Schools participate in a
joint health insurance program for their eligible employees. Fiscal year 2000-2001 is the
first year of a contract with Trigon Blue Cross Blue Shield. As the County is self insured
with respect to health insurance provided to County and School eligible employees, the
County purchases administrative services, access to the network physicians and
facilities, and claims administration from Trigon. The Trigon contract also provides
excess risk coverage that limits the County's dollar liability for any individual plan
participant and the group as a whole.
SUMMARY OF INFORMATION: On March 1, 2001, Trigon presented a proposal for a
23.2% increase for fiscal year 2001-02. Subsequently, this increase was negotiated
down to an overall increase of 17.4%. Plan benefits remain intact and unchanged from
the current year. The only administrative change was to the specific stop loss limit for
an individual plan member, which was increased from $75,000 to $100,000.
Prescription drug pricing and utilization continue to grow at well over 25% annually.
These, as well as high overall utilization of medical providers and facilities, account for
this increase in costs. A three -tiered prescription drug plan was adopted this year to try
and slow the growth in plan costs for prescription drugs.
A team of County and School representatives participated in discussions with Trigon,
and Palmer & Cay, insurance consultant to the County and Schools. This team agreed
that it was important to maintain the current level of benefits since there were numerous
changes when the coverage was changed this fiscal year from AETNA to Trigon.
As this increase is substantial, it was also recommended that the current percentages
paid by the employer and employees be maintained. This was done on the proposed
rates on Attachment A.
If approved, implementation will not be an issue because the current insurance cards will
remain valid. Only those employees who are new, or those wishing to change coverage
will need to enroll or re -enroll.
Attachment A shows current and proposed rates for County eligible employees as well
as the monthly increase in cost. Attachment B shows examples of the impact of the
monthly cost increases for employees versus a 3% salary increase.
The School Board is scheduled to consider this proposal at their meeting on April 12,
2001.
FISCAL IMPACT: The fiscal impact of the renewal at an overall increase of 17.4% will
increase the County budget $439,647 and the School budget $763,345. These
increases are included in the proposed budget for 2001-2002.
STAFF RECOMMENDATION: Staff recommends approval of the attached health
insurance rates, with Trigon Blue Cross Blue Shield, for fiscal year 2001-2002:
44w-- �
Respectfully Submitted by
Danial Morris
Director of Finance
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved by
Elmer C. Hodge
County Administrator
ACTION
Motion by: H. Odell Minnix to approve
Health Insurance rates
cc: File
Danial Morris, Director, Finance
Joe Sgroi, Director, Human Resources
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
VOTE
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Johnson _ x
McNamara,_ x
Minnix _ x
Nickens x
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A-041001-4
ACTION NO.
ITEM NO. —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 2001
AGENDA ITEM: Approval of Dental Insurance Rates for the 2001-02 Fiscal Year
COUNTY ADMINISTRATOR'S COMMENTS: v4k�
BACKGROUND: The County of Roanoke and Roanoke County Schools participate in a
group dental insurance program for their eligible employees. The provider is Delta
Dental and the group includes members from the Roanoke Valley Regional Health Care
Consortium. The Consortium contract with the present vendor began January 1, 1998
and is in the first year of a two-year contract extension available under the contract.
SUMMARY OF INFORMATION:
The Delta Dental contract runs on a calendar year basis with the Consortium. The
County and School budgets and rates are prepared by blending rates from the two
calendar years as a basis to budget and charge employees.
The plan benefits remain intact and unchanged from the current year. The percentage
of premium paid by the employer and the employee remain the same under this rate
proposal. This plan is also made available to County retirees. Retirees pay a higher rate
per the contract. This renewal information has been presented to both County and
School representatives.
Attachment A shows current and proposed rates for County eligible employees as well
as the monthly increase in cost.
The School Board is scheduled to consider this proposal at their meeting on April 12,
2001.
FISCAL IMPACT: There will be no additional fiscal impact to the County or School
operating budgets. There is sufficient budget and fund balance for this renewal.
STAFF RECOMMENDATION: Staff recommends approval of the attached dental
insurance rates, with Delta Dental, for fiscal year 2001-2002.
Respectfully Submitted by
Danial Morris
Director of Finance
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc:
Y-17� �wrl-t
Approved b
Pp Y
Elmer C. Hodge
County Administrator
ACTION
Motion by: -Harry C. Nickens to approve
Dental Insurance rates
File
Danial Morris, Director, Finance
Joe Sgroi, Director, Human Resources
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
VOTE
No Yes Abs
Church _ x
Johnson _ x _
McNamara_ x _
Minnix _ x _
Nickens x
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A-041001-5
ACTION NO.
ITEM NUMBER —5 0L--'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 2001
AGENDA ITEM: Appropriation of $211,000 TEA -21 Grant Funds for Exhibit
Fabrication in the Blue Ridge Parkway Visitor Center
COUNTY ADMINISTRATOR'S COMMENTS: A,r o-r,+.+W,�•^-+`
BACKGROUND:
On January 25, 2000, the Board approved the application for $500,000 of TEA -21 grant
funds for Phase II of the Blue Ridge Parkway Visitor Center. The grant was submitted for
exhibit fabrication and installation, and the related upfit of the building.
SUMMARY OF INFORMATION:
The County was notified in December 2000 that we had been approved for $211,000 of
TEA -21 funds based on our application. We have recently received approval from VDOT
(which administers the distribution of these funds) that we are now cleared to begin
spending these funds.
These funds will be used to prepare the construction specs of the exhibits from the
preliminary design that is currently available, furnish the theater area with equipment and
seating, upfit the lobby area with track lighting, furnishings and racks, fabricate the large
rock formation that serves as the entrance to the exhibit area, and fabricate the Region
Today portion of the exhibit.
With the Board's approval, we have recently applied for additional TEA -21 funds to
complete the exhibits. The remaining exhibits are divided into two sections: 1) an area
which will tell the history of the Blue Ridge Parkway, and 2) an area which will focus on the
natural and cultural history of the Roanoke Valley and western Virginia and illustrate how
transportation shaped the region's development.
r61MI
FISCAL IMPACT:
TEA -21 funds require a 20% match, however the money that the County has already spent
on the preliminary design of the exhibits will meet this match requirement.
STAFF RECOMMENDATION:
Staff recommends appropriating the $211,000 TEA -21 grant funds for the completion of
work inside the Blue Ridge Parkway Visitor Center as outlined above.
Respectfully Submitted by
k (Qn-ZL Z. 4.
Diane D. Hyatt 17
Chief Financial Officer
Approved by:
Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church x _
Denied O $211,000 grant fund appropriation Johnson _ x
Received O McNamara_ x _
Referred O Minnix _ x _
To O Nickens _ x _
cc: File
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
Doug Chittum, Director, Economic Development
A-041001-6
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 2001
AGENDA ITEM: Appropriation of $25,000 to Replace Anticipated Grant Funds for
Construction of the Blue Ridge Parkway Visitor Center
COUNTY ADMINISTRATOR'S COMMENTS: A'C'X�� 1;44�
BACKGROUND:
On February 29, 2000, the Board approved the construction of the Blue Ridge Parkway
Visitor Center with a total budget of $1,284,800. This construction budget was funded from
a variety of revenue sources, including Federal Highway Administration, the National Park
Service, regional grants, and county funds.
As was noted in the Board report (copy attached), one of these sources was an anticipated
grant of $50,000 from Regional Competitiveness Funds. At the time we told the board that
if these funds did not materialize we would return for an additional allocation of County
funds.
SUMMARY OF INFORMATION:
The Blue Ridge Parkway Visitor Center is now a reality. The Grand Opening for the
Center will be held on May 7, 2001. The Center will open from 9:00am to 5:00pm for
weekends only beginning April 14, 2001, and daily from April 28, 2001 to November 17,
2001. Based upon an agreement between Explore Park and Roanoke County, $60,000 is
included in the preliminary 2001-2002 budget to operate the Center. The National Park
Service also intends to have an ongoing presence in the building with a ranger assigned to
the site.
Due to the diligent efforts of County staff and Explore Park staff, the construction of the
building was completed on time and within budget. Special thanks go to the staffs of the
Department of Parks, Recreation and Tourism, and the Department of Community
Development for their ongoing dedication of staff and materials during this construction.
FISCAL IMPACT:
Although the County applied for $50,000 of Regional Competitiveness grant funds, we
were awarded only $25,000. We participated in an additional round of grant funding
requests from the group and were unsuccessful in obtaining additional funds. Because of
this shortfall of anticipated grant revenues, it is recommended that the $25,000 shortfall be
appropriated from the Capital Fund Unappropriated Balance.
STAFF RECOMMENDATION:
Staff recommends appropriating $25,000 from the Capital Fund Unappropriated Balance to
replace the anticipated Regional Competitiveness grant funds that were not received.
Respectfully Submitted by
Diane D. Hyatt
Chief Financial Officer
Approved by:
a`"'`i / 4 � e
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Church _ x _
Denied () funding of $25.000 from General Fund Johnson _ x _
Received O Unappropriated Balance McNamara_ x _
Referred O Minnix _ x _
To O Nickens _ x
cc: File
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
Doug Chittum, Director, Economic Development
0
SECTION NO
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 29, 2000
AGENDA ITEM Request to Award Construction Contract and Appropriate Funds for the Blue
Ridge Parkway Interpretive Center
LO[olslaiw.up MEMO
Recommend approval
cTTN0 e,RY OF INFORMATION- The Blue Ridge Parkway Interpretive Center is being designed as a
partnership between the National Park Service, Roanoke County, and Virginia's Explore Park. The
purpose of the Blue Ridge Parkway Interpretive Center is to orient visitors to the Blue Ridge Parkway
and surrounding region, and to interpret the cultural heritage, scenic qualities, and recreational features of
the Parkway region in this area of Virginia.
With the help of Senator Warner and Congressman Goodlatte the project has received funding through
the National Park Service and the Federal Highway Administration. To date, the following revenues have
been appropriated to the project:
National Park Service $250,000
Federal Highway Administration 529,800
Regional Alliance 100,000
Roanoke County 30.,000
Total90$ 9,800
A team consisting of the County, the Park Service and Explore have worked through the A&E and the
interior design of the building, which have been shared with the Board in worksessions. This team has
recently received bids for the construction of the Interpretive Center. The low bid of $1.3 million was
;ceived from Loeb Construction, Inc. We have made modifications to the proposal to bring the cost
within the budget that was previously reviewed with the Board in a worksession on November 9, 1999.
We now request to award the bid, with agreed upon modifications, to Loeb Construction, Inc for
$1,079,000. This construction contract, along with $150,500 for A&E work, exhibit design and
A nn�7_7o-nn umn
preliminary infrastructure, and $55,300 of contingency, will make the total budget for this project
284,800. This budget is shown on Attachment A.
This leaves a balance of $375,000 that is needed for this project. These funds will come from the
following sources:
1. American Electric Power is contributing $25,000 toward the installation of the geothermal
heating and cooling system
2. The County has tentatively promised $300,000 more for this project. These funds are
available from the Capital Fund Unappropriated Balance. This was discussed with the
Board during the rollover work session on November 9, 1999.
Preliminary discussions indicate that we will be able to receive $50,000 in a Regional
Competitiveness Grant that can be applied for July 1, 2000, and can be used toward this
construction. We can appropriate these funds now, with the understanding that if they do
not materialize, we will need to return to the Board at a later time for additional funding.
FISCAL IMPACT: Staff recommends appropriating $375,000 to the Interpretive Center as outlined
below and described above:
Capital Fund Unappropriated Balance $300,000
Regional Competitiveness Grant 50,000
Grant from AEP 25,000
Total
$375,000
STAFF RECOMMENDATION: Staff recommends adopting the attached resolution which will
accomplish the following:
1. Award the contract, with agreed upon modifications, to Loeb Construction, Inc for
$1,709,000.
2. Appropriate the remaining $375,000 needed for the project as outlined above.
SUBMITTED BY:
Elmer C. Hodge
County Administrator
%A.k rrnr e mrR\rOKAMnMRn A R 1)12-294)0 _ WPD
Approved O Motion by
Denied () McNamara
Received () Church
Referred () Johnson
To O Minix
Nickens
No Yes Abs
Attachment A
Blue Ridge Parkway Interpretive Center
Expenditure Budget
Construction contract
$
1,079,000
A&E, exhibit design, water and sewer lines
150,500
Contingency
55,300
$
1,284,800
Revenue Sources
Previously Appropriated
National Park Service $
250,000
Federal Highway Administration
529,800
Regional Alliance
100,000
Roanoke County
30,000
$
909,800
Needs to be Appropriated
AEP geothermal grant
25,000
Regional Competitiveness grant (*)
50,000
Roanoke County
300,000
375,000
$
1,284,800
(*) This grant will not be applied for until July 1, 2000. Staff is fairly
confident that it will be awarded and can be applied toward the
construction costs. However, if the grant does not materialize we
will need to return to the Board for alternate funding.
5 AO
AT A REGULAR M;)=-ETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
. CENTER ON TUESDAY, FEBRUARY 29, 2000
RESOLUTION 022900-3 APPROVING A CONSTRUCTION CONTRACT WITH
LOEB CONSTRUCTION, INC. FOR THE CONSTRUCTION OF THE BLUE
RIDGE PARKWAY INTERPRETIVE CENTER, APPROPRIATING THE SUM OF
$375,000 FOR -THIS PROJECT, AND AUTHORIZING FURTHER ACTION
WHEREAS, Roanoke County in partnership with the National Park Service and
Virginia's Explore Park (Virginia Recreational Facilities Authority) intend to construct an
interpretive center at Explore Park to orient visitors to the Blue Ridge Parkway and
surrounding region, and to interpret the cultural heritage, scenic qualitites and recreational
features of the Parkway region in this area of the Commonwealth (the "Project"); and,
WHEREAS, the County has entered into Cooperative Agreement with the federal
government which will fund a portion of this Project; other sources of funding include the
Regional Alliance and the citizens of Roanoke County; and,
WHEREAS, bids for the construction of this Project exceeded available funds, and
the Board of Supervisors of Roanoke County authorizes negotiation of an adjustment to the
bid price with the lowest responsive and responsible bidder in order to bring the bid within
available funds, the Board finding that resolicitation of work of a reduced scope is precluded
due to time and economic considerations; and,
WHEREAS, Virginia's Explore Park will donate land for this Project and donate
access to water and sewer systems to serve the Project, and it will own, operate and
maintain the interpretive center upon its completion; and,
WHEREAS, the County Board of Supervisors has previously appropriated $250,000
from the National Park Service, $529,800 from the Federal Highway Administration,
$100,000 from the Regional Alliance, and $30,000 from Roanoke County, for a total of
$909,800; and
WHEREAS, the expenditure of public funds for these purposes is authorized by the
provisions of Chapter 16 of Title 10.1 and Article 3, Chapter 9 of Title 15.2, of the Code of
Virginia.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke
County, Virginia, as follows:
1) That the Board hereby finds that resolicitation of bids for this Project is
precluded due to time and economic considerations.
2) That the,'Board approves the negotiation of an adjustment of the bid price
and scope of work for Bid #CP99-41 with the lowest responsive and
responsible bidder, Loeb Construction, Inc. in order to bring the bid within the
amount of, available funds. Further the Board hereby approves the
modification of the bid and contract for this Project, and hereby approves the
award of this contractforthis Project to Loeb Construction, Inc. in the amount
of $1,101,000.
3) That the sum of $300,000 of County funds from the Capital Fund
Unappropriated Balance, $25,000 from American Electric Power, and
$50,000 from a Regional Competitiveness grant is hereby appropriated for
this project.
4) That the County Administrator, or his designee, is hereby authorized to
execute this construction contract for this Project on behalf of the County,
and to take such further actions as may be necessary to implement this
Resolution, all upon form approved by the County Attorney and the
availability of funds as certified by the Director of Finance.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, Minnix, Church, Nickens, McNamara
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC/AAE
Clerk to the Board of Supervisors
cc: File
Joyce Waugh, Assistant Director, Economic Development
Diane D. Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 10, 2001
ORDER 041001-7 SETTING THE TAX RATE ON REAL ESTATE SITUATE
IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the
levy for the twelve-month period beginning January 1, 2001, and ending December 31,
2001, be, and hereby is, set for a tax rate of $1_.J, per one hundred dollars of assessed
valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-
3201, 58.1-3506.A.8, and 58.1-3506.13 of the 1950 Code of Virginia, as amended, situate
in Roanoke County.
On motion of Supervisor Nickens to adopt the order setting the real estate tax rate
at $1.12, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Chief Financial Officer
W. Brent Robertson, Director, Budget
William E. Driver, Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Danial Morris, Director, Finance
G:\COMMON\Apri110\4-10real#7.doc
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 10, 2001
ORDER 041001-8 SETTING THE TAX LEVY ON PERSONAL PROPERTY
SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2001
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the levy for the twelve-month period beginning January 1, 2001, and
ending December 31, 2001, be, and hereby is, set for a tax rate of 30. per one hundred
dollars of assessed valuation on all taxable, tangible personal property, excluding that class
of personal property generally designated as machinery and tools as set forth in § 58.1-
3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of
household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the
1950 Code of Virginia, as amended, but including the property separately classified by §§
58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of
public service corporations based upon the assessed value thereof fixed by the State
Corporation Commission and duly certified.
2. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in § 58.1-3506 of the
1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and
generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning January 1, 2001, and
ending December 31, 2001, be, and hereby is, set at fifty (50%) percent of the tax rate
established in paragraph 1 for the taxable, tangible personal property as herein established
1
as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of
the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for
Disabled Veterans.
On motion of Supervisor Johnson to adopt the order setting the personal property
tax at $3.50, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Chief Financial Officer
W. Brent Robertson, Director, Budget
William E. Driver, Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Danial Morris, Director, Finance
Vj
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, APRIL 10, 2001
ORDER 041001-9 SETTING THE TAX LEVY ON A CLASSIFICATION
OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2001
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in § 58.1-3507 of
the 1950 Code of Virginia, as amended, and generally designated as machinery and
tools.
2. That the levy for the twelve-month period beginning January 1, 2001, and
ending December 31, 2001, be, and hereby is, set for a tax rate of $3.00 per one
hundred dollars of assessed valuation on all taxable, tangible personal property as
herein established as a separate classification for tax purposes and as more fully
defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally
designated as machinery and tools.
On motion of Supervisor Nickens to adopt the order setting the machinery and
tools tax at $3.00, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
7YL-4 . A/ • a..e .�.,.
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Chief Financial Officer
W. Brent Robertson, Director, Budget
William E. Driver, Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
Danial Morris, Director, Finance
1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 10, 2001
ORDINANCE 041001-10 AUTHORIZING THE ACQUISITION OF 0.68
ACRES OF REAL ESTATE (TAX MAP PARCEL NUMBERS 106-13-
6, -2 AND —1) FOR COUNTY OFFICE FACILITIES AND
REQUESTING THE INDUSTRIAL DEVELOPMENT AUTHORITY TO
ISSUE LEASE REVENUE BONDS TO FINANCE THE ACQUISITION
OF OFFICE FACILITIES FOR THE COUNTY
WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the
"County") has determined that it is necessary and advisable to undertake the
acquisition, renovation, and equipping of certain real estate identified as the "Salem
Bank & Trust Building", a portion of which shall be used by the County's department of
social services (the "Project"), and
WHEREAS, the Board of Supervisors of the County proposes to provide for the
issuance of lease revenue bonds through the Industrial Development Authority of
Roanoke County, Virginia (the "Authority") to finance the Project, and
WHEREAS, the County will lease the Project to the Authority pursuant to a lease
("Prime Lease") and the lease revenue bonds will be payable solely from revenues
derived by the Authority from a Lease from the Authority to the County ("Lease")
pursuant to which the Authority will lease the Project back to the County, and
WHEREAS, the lease revenue bonds will be issued pursuant to the following
documents: (i) Prime Lease; (ii) Lease; (iii) Deed of Trust from the Authority to the
individual trustees named therein, as trustees; (iv) Assignment of Rents and Leases
between the Authority and the purchaser of the Bonds ("Bond Purchaser"). All of the
documents listed above are referred to in this Ordinance as the "Basic Documents", and
WHEREAS, the first reading of this ordinance was held on March 27, 2001, and
the second reading was held on April 10, 2001.
BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF
ROANOKE, VIRGINIA:
1. Acquisition of Project. The acquisition of 0.68 acres of .real estate and
improvements thereon in the City of Salem, Virginia, located at 220 East Main Street
(Tax Map Parcel Numbers 106-13-6, 106-13-2 and 106-13-1) for the purchase price of
$2,400,000 from East Main Properties, L.L.C. is hereby authorized and approved. The
Chairman of the Board of Supervisors and the County Administrator, or either of them,
is authorized and directed to accept a deed, in form and substance acceptable to the
County Attorney, for such real estate.
E
2. Issuance of Bonds. The Board requests the Authority to issue its lease
revenue bonds or bond (the "Bonds") in the maximum principal amount of $2,650,000 to
be paid from revenues derived from payments made by the County pursuant to the
Lease.
3. Authorization of Basic Documents. The execution and delivery of and
performance by the County of its obligations under the Basic Documents to which it is a
party are authorized. The Basic Documents and the Bond shall be in such form and
contain such provisions as the County Administrator and the Chairman of the Board, or
either of them, shall approve, such approval to be evidenced conclusively by the
execution and delivery of the Lease, provided that the aggregate principal components
payable under the Lease shall not exceed $2,650,000.
4. Execution of Documents. The Chairman of the Board and the County
Administrator, or either of them, are authorized to execute on behalf of the County the
Basic Documents to which the County is a party, and, if required, to affix or to cause to
be affixed the seal of the County to the Basic Documents and to attest such seal. Such
Officers or their designees are authorized to execute and deliver on behalf of the
County such instruments, documents or certificates, and to do and perform such things
and acts, as they shall deem necessary or appropriate to carry out the transactions
authorized by this Ordinance or contemplated by the Basic Documents; and all of the
foregoing, previously done or performed by such officers or agents of the County, are in
all respects approved, ratified and confirmed.
5. Acceptance of Proposal. The County Administrator is authorized and
directed to accept the proposal for the purchase of the Bonds which the County
Administrator determines to be in the best interest of the County.
6. Nature of Obligations. Nothing in this Ordinance, the Bonds or the Basic
Documents shall constitute a debt of the County and the Authority shall not be obligated
to make any payments under the Bonds or the Basic Documents except from payments
made by or on behalf of the County under the Lease. The County's obligations to make
payments pursuant to the Lease shall be subject to and dependent upon annual
appropriations being made from time to time by the Board for such purpose. Nothing in
this Ordinance, the Bonds or the Basic Documents shall constitute a pledge of the full
faith and credit of the County beyond the constitutionally permitted annual
appropriations.
7. Official Intent. The Board of Supervisors adopts this declaration of official
intent under Treasury Regulations Section 1.150-2.
8. Effective Date. This Ordinance shall take effect immediately.
oil
The undersigned Clerk of the Board of Supervisors of the County of Roanoke,
Virginia, certifies that the foregoing constitutes a true, complete and correct copy of the
Ordinance adopted upon second reading at a regular meeting of the Board of
Supervisors of the County of Roanoke, Virginia, held on April 10, 2001.
On motion of Supervisor McNamara to adopt the ordinance with funding as
follows: (1) Establish a separate self-supporting fund for the building revenues and
expenditures. Any unused balances at the end of each fiscal year will remain in the
fund for future capital improvements to the building; and (2) Appropriate the budget for
the building for the remainder of the 2000-2001 fiscal year as outlined in the Board
report; and carried by the following recorded vote:
AYES: Supervisors McNamara, Church, Nickens, Minnix
NAYS: None
ABSTAIN: Supervisor Johnson
A COPY TESTS:
.�v
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Chief Financial Officer
Paul M. Mahoney, County Attorney
Danial Morris, Director, Finance
Doug Chittum, Director, Economic Development
William E. Driver, Director, Real Estate Valuation
Anne Marie Green, Director, General Services
Betty McCrary, Director, Social Services
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 10, 2001
DENIAL OF ORDINANCE 041001-11 AUTHORIZING THE CREATION OF
A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, HANGING ROCK
COMMERCIAL DISTRICT, APPROPRIATING FUNDS FOR THE
CONSTRUCTION OF SEWER FACILITIES THEREIN, IMPOSING AND
ALLOCATING CERTAIN FEES OR ASSESSMENTS WITH RESPECT TO
THE DEVELOPMENT OF PROPERTY LOCATED THEREIN, AND
AUTHORIZING EXECUTION OF A REIMBURSEMENT AGREEMENT
WHEREAS, Ordinance 112288-7 authorizes the financing of local public works
improvements and the imposition of special assessments upon abutting property owners
upon the adoption of an appropriate ordinance by the Board of Supervisors; and
WHEREAS, Sections 15.2-2243, 15.2-2400 and 15.2-2404, et seq. authorize the
County to create and establish a general sewer improvement program for a designated
area of the County having related and common sewer conditions, to install certain public
works improvements, and to impose fees, charges and assessments for said
improvements; and
WHEREAS, written notice has been given to all owners of real estate within the
District, and notice to the public and said owners has been published, all as required by
law; and
WHEREAS, the first reading of this Ordinance was held on March 27, 2001, and the
second reading and public hearing was held April 10, 2001; and
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
On motion of Supervisor Nickens to DENY adoption of the ordinance, and carried
1
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Nickens, Minnix
NAYS: Supervisor Church
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Chief Financial Officer
Dan Morris, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 10, 2001
DENIAL OF ORDINANCE 041001-12 TO CHANGE THE ZONING
CLASSIFICATION OF A 4.369 -ACRE TRACT OF REAL ESTATE
LOCATED AT 1114 SKYVIEW ROAD (ROUTE 755), (TAX MAP NO. 45.03-
1-21), IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING
CLASSIFICATION OF AG -1, AGRICULTURAL/RURAL LOW DENSITY, TO
THE ZONING CLASSIFICATION OF AR, AGRICULTURAL RESIDENTIAL,
UPON THE APPLICATION OF W. F. WALKER
WHEREAS, the first reading of this ordinance was held on February 27, 2001, and
the second reading and public hearing were held March 27, 2001, and continued to April
10, 2001; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on this
matter on March 6, 2001; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
On motion of Supervisor Nickens to DENY adoption of the ordinance, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Church, Nickens, Minnix
NAYS: Supervisor Johnson
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
P
ew
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ROANOKE COUNTY Aplicants name: W.F. Walker
Application:
Rezoning from AG -1
DEPARTMENT OF
To Proposed Land Usa: AR
COMMUNITY DEVELOPMENT
Tax Map No. 45.03-1-21
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 10, 2001
RESOLUTION 041001-13 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. that the certain section of the agenda of the Board of Supervisors for April 10,
2001, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Approval of Minutes - February 13, 2001, February 27, 2001
2. Confirmation of Committee Appointment to the Roanoke Valley Greenway
Commission.
3. Acceptance of Department of Motor Vehicle grant funds in the amount of
$1,500 to purchase breath -testing equipment.
4. Resolution of appreciation upon the retirement of Charles E. Moore,
Sheriff's Office.
5. Acceptance of Sequoia Drive and Layne Court into the Virginia
Department of Transportation Secondary System.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried
1
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
/-
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Danial Morris, Director, Finance
Ray Lavinder, Chief of Police
Arnold Covey, Director, Community Development
2
A -041001-13.a
ACTION NO.
ITEM NUMBER ""
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 10, 2001
AGENDA ITEM: Confirmation of Committee Appointment to the Roanoke Valley
Greenway Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
1. Roanoke Valley Greenway Commission
Atthe March 27, 2001 Board meeting, Supervisor Church nominated Richard Kelley
to serve another three-year term which will expire April 8, 2004.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed.
Submitted by: Approved by,
—/'Y� 'ov, - AAZ?
Mary H. Allen CMC Elmer C. Hodge
Clerk to the Board County Administrator
ACTION
VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to approve
Church _
x
Denied ()
Johnson _
x
Received ()
McNamara_
x
Referred ()
Minnix _
x
To ()
Nickens _
x
cc: File
Roanoke Valley Greenway Commission
A -041001-13.b
ACTION NO.
ITEM NUMBER: T
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: April 10, 2001
AGENDA ITEM:
Request for acceptance of Department of Motor Vehicles grant funds to purchase breath -testing
equipment.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Police Department uses breath -testing equipment to help determine if drivers are driving
under the influence. The devices used are called Alco Sensors. Through normal use, these
devices sometimes need repair or replacement.
SUMMARY OF INFORMATION:
The Police Department submitted a mini -grant to DMV for funds to purchase 3 Alco Sensors and
received approval in the amount of $1500.00.
FISCAL IMPACT:
Funding is provided by DMV with no matching funds required.
STAFF RECOMMENDATION:
Staff recommends acceptance of DMV grant funds.
E�c3
SUBMITTED BY: APPROVED:
ief of Poltc County Administrator
--------------------------------------------------------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to approve
cc: File
Ray Lavinder, Chief of Police
Danial Morris, Director, Finance
VOTE
No Yes Abs
Church _ x _
Johnson _ x _
McNamara_ x
Minnix _ x _
Nickens x
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 10, 2001
RESOLUTION 041001-13.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF CHARLES E. MOORE, SHERIFF'S OFFICE, AFTER
MORE THAN TWENTY ONE YEARS OF SERVICE
WHEREAS, Charles E. Moore was first employed by Roanoke County on
November 16, 1979, as a Deputy Sheriff with the Sheriff's Office; and
WHEREAS, Deputy Moore retired from Roanoke County on March 1, 2001, as a
Deputy Sheriff in the Civil Division after more than twenty one years of service; and
WHEREAS, Deputy Moore was a dedicated employee of the County and also
served as Corrections Deputy, Transport Deputy, and Circuit Court Bailiff; and
WHEREAS, Deputy Moore, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to CHARLES E. MOORE for more than twenty one years of capable, loyal and
dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Johnson to adopt the Resolution, and carried by the
1
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Joseph Sgroi, Director, Human Resources
Sheriff Gerald Holt
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 10TH DAY OF APRIL 2001, ADOPTED THE FOLLOWING:
RESOLUTION 041001-13.d REQUESTING ACCEPTANCE OF SEQUOIA
DRIVE AND LAYNE COURT INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the
Subdivision Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999, for comprehensive stormwater detention
which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions
Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Johnson
Seconded By: None Required
Yeas: Supervisors Johnson McNamara, Church, Nickens, Minnix
Nays: None
Absent: None
A Copy Teste:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Virginia Department of Transportation
V1 ClIVI Y MAP-
.I ^ y, ��:� %..:. •, \-, L` WHITNEY ESTATES,
,DRBBT6P a ;, 1.2,6Z SYF(� j . s � SECTION 2
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PROPOSED ADDITION SHOWN IN GRAY
-DESCRIPTION:
1) Sequoia Drive - from the intersection of Wood Haven Road (VA State Rte # 628)
to its cul-de-sac.
2) Layne Court - from the intersection of Sequoia Drive to its cul-de-sac.
LENGTH: (1) 0.19 MILES (2) 0.06 MILES
RIGHT OF WAY: (1) 40 FEET (2) 40 FEET
PAVEMENT WIDTH: (1) 28 FEET (2) 28 FEET
SERVICE: (1) 15 HOMES (2) 8 HOMES
ROANO-KE ODUNTY WHITNEY ESTATES, SECTIONS 1 & 2
.DEPA-RTM•ENT O.F ACCEPTANCE OF SEQUOIA DRIVE AND LAYI-TE COURT
COMMUNITY DEVELO,PH'ZNT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD ATTHE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY APRIL 10, 2001
RESOLUTION 041001-14 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Closed Meeting File