HomeMy WebLinkAbout4/24/2001 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 24, 2001
ORDINANCE 042401-1 AUTHORIZING QUIT -CLAIM AND RELEASE OF
PORTION OF A TWENTY -FOOT WATER LINE EASEMENT AND
TWENTY -FOOT SANITARY SEWER EASEMENT AS SHOWN AND
DEDICATED ON PLAT OF SECTION 1, WHITNEY ESTATES IN PLAT
BOOK 21, PAGE 36, WITHIN THE BOUNDARIES OF SEQUOIA DRIVE
BETWEEN THE TEMPORARY CUL-DE-SAC OF SECTION 1, WHITNEY
ESTATES, AND THE CUL-DE-SAC OF SECTION 2, WHITNEY ESTATES,
IN THE CATAWBA MAGISTERIAL DISTRICT
WHEREAS, in order for Sequoia Drive to be accepted into the state secondary road
system, the Virginia Department of Transportation (VDOT) requires that the right-of-way
be free and clear of any third party rights or encumbrances; and,
WHEREAS, VDOT has requested quit -claim and release to the Commonwealth of
Virginia, subject to certain conditions, of all existing easements within the boundaries of
Sequoia Drive, namely the following: a portion of a 20' water line easement, shown and
dedicated as "20' W.L.E.", and a portion of a 20' sanitary sewer easement, shown and
dedicated as "20' S.S.E.", on 'Plat Showing Section No. 1, WHITNEY ESTATES, Property of
Graham -Thomas, L.L.C.,' dated April 21, 1998, and recorded in the Clerk's Office of the
Circuit Court of Roanoke County, Virginia, in Plat Book 21, page 36, and extending
between the temporary cul-de-sac of Section 1, Whitney Estates, and the cul-de-sac of
Section 2, Whitney Estates; and,
WHEREAS, it will serve the interests of the public to have Sequoia Drive accepted
into the state secondary road system and the release, subject to the issuance of a permit
and other conditions, will not interfere with other public services and is acceptable to the
affected Roanoke County departments.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by ordinance.
A first reading of this ordinance was held on April 10, 2001; and a second reading was held
on April 24, 2001; and,
2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the interests in real estate to be released are hereby made available for other
public uses by conveyance to the Commonwealth of Virginia for acceptance of Sequoia
Drive into the state secondary road system by the Virginia Department of Transportation
(VDOT).
3. That quit -claim and release to the Commonwealth of Virginia of the portion
of the 20' water line easement, shown and dedicated as "20' W.L.E.", and the portion of
the 20' sanitary sewer easement, shown and dedicated as "20' S.S.E.", on 'Plat Showing
Section No. 1, WHITNEY ESTATES, Property of Graham -Thomas, L.L.C.,' dated April 21,
1998, and recorded in the aforesaid Clerk's Office in Plat Book 21, page 36, within the
boundaries of Sequoia Drive and extending between the temporary cul-de-sac of Section
1, Whitney Estates, and the cul-de-sac of Section 2, Whitney Estates as shown on Exhibit
A, is hereby authorized subject to the following conditions:
a. VDOT issuance of a permit for any and all private utilities, water lines
or pipes, and sanitary sewer lines or pipes and any related
appurtenances or facilities.
b. The facilities located within the 40 -foot right-of-way for Sequoia Drive,
as shown on Plat Book 21, page 36, may continue to occupy the
street or highway in the existing condition and location.
2
C. The release would be for so long as the subject section of Sequoia
Drive is used as part of the public street or highway system.
4. That the subject easements are not vacated hereby and shall revert to the
County in the event of abandonment of the street or highway.
5. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
6. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Church to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
&201� 0 A4U�
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
3
'FICINITY MAP'
N
_n'CDURSE m�
WHITNEY ESTATES,
SECTION I
4
NORTH
93.27' 90, 07' wv -
y 139JB' uoc
N / 19
/7 ) 91447 SF.
WHITNEY ESTATES,
- SECTION 2
Note:
Portion of water line easement and sanitary sewer easement
to be quitclaimed and released is hatched.
WHITNEY ESTATES, SECTION 2
RD4_xCF COUNTY
.DEP_4 TM37NT O..E QUITCLAIM AND RELEASE OF A 20 -FOOT WATER LINE
C0jj3f'U,NjTY EE 7_E,_L0PAf NT EASEMENT AND 20 -FOOT SANITARY SEWER EASEMENT
WITHIN THE BOUNDARIES OF SEQUOIA DIVE.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 24, 2001
ORDINANCE 042401-2 AUTHORIZING THE SALE OF 0.24 ACRE OF
SURPLUS PUBLIC PROPERTY KNOWN AS THE LESLIE WELL LOT
(TAX MAP NO. 87.11-3-10), LOCATED ON STARKEY LANE, AND THE
RESERVATION OF A 20 FOOT UTILITY EASEMENT
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That pursuant to the provisions of Section 16.01 of the Charter of Roanoke
County, the subject property, having been made available for other public uses before
permitting disposition by sale, is hereby declared to be surplus.
2. That an advertisement for bids for the sale of this surplus real estate was
advertised in the Roanoke Times & World News on April 15, 2001; and
3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke
County, a first reading of this ordinance was held on April 10, 2001, and the second reading
was held on April 24, 2001, concerning the disposition of the following parcel of real estate
identified as follows:
Leslie Well Lot Tax Map Parcel No. 87.11-3-10
4. That offers for said properties having been received, the offer of Michael
Anderson from Varsity Landscaping and Grounds, LLC to purchase this property for the
sum of $16,900 Dollars is hereby accepted.
5. That the purchase price for the property will be paid upon delivery of a deed
therefor and all proceeds from the sale of this real estate will be deposited into the water
fund in accordance with the trust agreements of the 1991 water revenue bonds.
6. That there is hereby reserved a 20 -foot utility easement along the southwest
property line of the well lot; and
7. That the County Administrator or any Assistant County Administrator is
hereby authorized to execute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the sale of said property, all of which will be on
form approved by the County Attorney.
8. That this ordinance wi►I be effective on and from the date of its adoption.
On motion of Supervisor Minnix to accept the offer of Michael Anderson and adopt
the ordinance, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
&4"C& 0 /4441�
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Melinda J. Cox, Economic Development Specialist
Arnold Covey, Director, Community Development
Diane D. Hyatt, Chief Financial Officer
Dan Morris, Director, Finance
William E. Driver, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
G ABOARD\2001 \Apri124\4-24IesIie#2.doc 2
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 24, 2001
RESOLUTION 042401-3 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for April 24,
2001, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 5,
inclusive, as follows:
1. Acceptance of water and sanitary sewer facilities serving Interstate
Commerce Park.
2. Acceptance of water and sanitary sewer facilities serving The Groves,
Section 1.
3. Acceptance of water and sanitary sewer facilities serving The Groves,
Section 2.
4. Acceptance of Garland Circle into the Virginia Department of Transportation
Secondary System.
5. Resolution initiating the abandonment of a 0.12 mile section of Glenmary
Drive (Route 778) from the Virginia Secondary System of State Highways.
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution , and carried by
the following recorded vote:
1
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY T�ESTE:
(3. A4,1�
l�X.Gc-rXAi
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
2
A -042401-3.a
ACTION #
ITEM NUMBER "'-y_
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 24, 2001
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Interstate
Commerce Park
COUNTY ADMINISTRATOR'S COMMENTS: 4`A��
SUMMARY OF INFORMATION:
The Developers of Interstate Commerce Park, Paul F. Wiley, have requested that Roanoke
County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision
along with all necessary easements.
The water and sanitary sewer facilities are installed, as shown on plans prepared by T. P. Parker
entitled Interstate Commerce Park, which are on file in the Community Development
Department. The water and sanitary sewer facility construction meets the specifications and the
plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $23,020.00 and $19,030.00
respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving Interstate Commerce Park along with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
APPROVED:
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x _
Denied () Johnson — x
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x _
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
COPY T-'
THIS CHATTEL DEED, made this day of , 19 99,
by and between: Paul F. Wiley, a Virginia corporation, hereinafter referred to as the "Developer," party of
the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors
or assigns, hereinafter referred to as the "Board," party of the second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt
and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN
AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board
all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply,
pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water
and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas
that have been or may hereafter be installed by the Developer, along with the right to perpetually use and
occupy the easements in which the same may be located, all of which is more particularly shown, described
and designated as follows, to wit:
As shown on the plan entitled Interstate Commerce Park, made by T. P. Parker and on file
in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper installation and
construction of the said water and/or sewer systems including repair of surface areas affected by settlement
of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any
necessary repairs at its cost.
1
l
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution
of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the day
of , 19 99.
2
Developer:
Address:
By
As
WITNESS THE FOLLOWING signatures and seals:
Paul F. Wiley
P. O. Box 114
State of: Ck
County/City of: , to wit:
The foregoing instrument was acknowledged before me this:
i 1 day of 19
By: Paul F. Wiley Its
Duly authorized officer (typed name)
on behalf of:
My Commissic
Owner
Title
9
Approved as to form:
County Attorney
Board of Supervisors of
Roanoke County, Virginia
Bv: (SEAL)
Elmer C. Hodge
County Administrator
State of. Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
day of 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County,
Virginia.
Notary Public
My Commission expires:
N
NOR T -E
ROANOKE COUNTY
UTILITY DEPARTMENT
INTERSTATE COMMERCE PARK
(GARLAND CIRCLE)
Acceptance of Water and Sanitary Sewer facilities
ACTION #
A -042401-3.b
ITEM NUMBER +,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 24, 2001
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving The Groves,
Section 1
COUNTY ADMINISTRATOR'S COMMENTS:'
SUMMARY OF INFORMATION:
The Developers of The Groves, Section 1, Palm Land Company, LLC, have requested that
Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the
subdivision along with all necessary easements.
The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden
Associates entitled The Groves, Section 1, which are on file in the Community Development
Department. The water and sanitary sewer facility construction meets the specifications and the
plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $24,275.00 and $30,290.00
respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Groves, Section 1 subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Robe son, P.E.
Utility Dire or
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED:
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickens to approve
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
•-------------------------------
VOTE
No Yes Abs
Church _ x _
Johnson _ x
McNamara_ x _
Minnix _ x _
Nickens _ x _
Return T'o:
Roanoke County
Attorney's Office
THIS CHATTEL DEED, made this 19th day of March , 2001, by and between:
Palm Land Company, LLC, an individual, hereinafter referred to as the 'Developer," party of the first part;
and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns,
hereinafter referred to as the "Board," party of the second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt
and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN
AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board
all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply,
pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water
and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas
that have been or may hereafter be installed by the Developer, along with the right to perpetually use and
occupy the easements in which the same maybe located, all of which is more particularly shown, described
and designated as follows, to wit:
As shown on the plan entitled The Groves, Section 1 made by Lumsden Associates
, and on file in the Roanoke County Department of Community Development.
1
The Developer does hereby covenant and warrant that it will be responsible for the proper installation and
construction of the said water and/or sewer systems including repair of surface areas affected by settlement
of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any
necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this
instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted
by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20
2
WITNESS THE FOLLOWING signatures and seals:
Developer:
Address:
By:
As:
Jack Loeb, Jr.
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
day of 20 d> ! ,
By: Jack Loeb, Jr. Its Member
Duly authorized officer (typed name) Title
on behalf of. P
N
My Commission expires:nz.�f
3
Approved as to form:
Board of Supervisors of
Roanoke County, Virginia
(SEAL)
County Attorney
State of:
County/City of:
Elmer C. Hodge
County Administrator
Virginia
Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
, day of , 20 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County,
Virginia.
Notary Public
My Commission expires:
0
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ACCEPTANCE OF WATER
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A-042401-3 . c
ACTION #
ITEM NUMBER J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 24, 2001
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving The Groves,
Section 2
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of The Groves, Section 2, Palm Land Company, LLC, have requested that
Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the
subdivision along with all necessary easements.
The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden
Associates entitled The Groves, Section 2, which are on file in the Community Development
Department. The water and sanitary sewer facility construction meets the specifications and the
plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $24,605.00 and $28,300.00
respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Groves, Section 2 subdivision along with all necessary easements, and authorize the
County Administrator to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Gary Robe son, P.E.
Utility Director
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
APPROVED:
c%A�.�y
Elmer C. Hodge
County Administrator
VOTE
-5—
No Yes Abs
Motion by: Harry C. Nickens to approve Church _ x
Johnson _ x _
McNamara_ x
Minnix _ x _
Nickens x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Return To:
Roanoke County
COPY Attorney's Office
THIS CHATTEL DEED, made this 19th day of March , 2001, by and between:
Palm Land Company, LLC, an individual, hereinafter referred to as the 'Developer," party of the first part;
and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns,
hereinafter referred to as the 'Board," party of the second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt
and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN
AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board
all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply,
pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water
and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas
that have been or may hereafter be installed by the Developer, along with the right to perpetually use and
occupy the easements in which the same may be located, all of which is more particularly shown, described
and designated as follows, to wit:
As shown on the plan entitled The Groves, Section 2 made by Lumsden Associates
, and on file in the Roanoke County Department of Community Development.
1
The Developer does hereby covenant and warrant that it will be responsible for the proper installation and
construction of the said water and/or sewer systems including repair of surface areas affected by settlement
of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any
necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this
instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted
by the Board of Supervisors of Roanoke County, Virginia, on the day of , 20
2
"T-3
WITNESS THE FOLLOWING signatures and seals:
Developer:
Address:
By:
As:
;Tack Loeb, Jr.
Palm Land Company, LLC
P O Box 8156 oanokoNA 2
Member
Title
State of: Virginia
County/City of: Roanoke , to wit:
go
The foregoing instrument was acknowledged before me this:
` day of °� 20 ,
Jack Loeb, Jr. Its Member
Duly authorized officer (typed name) Title
on behalf of: Palm Land Companv, LLC
My Commission expires: G�✓ ��
3
—T—
Approved as to form:
Board of Supervisors of
Roanoke County, Virginia
(SEAL)
County Attorney
State of.
County/City of:
Elmer C. Hodge
County Administrator
Virginia
Roanoke to wit:
The foregoing instruinent was acknowledged before me this:
, day of , 20 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County,
Virginia.
Notary Public
My Commission expires:
0
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THE GROVES, SECTION 2
ACCEPTANCE OF WATER
AND SANITARY SEWER
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 24TH DAY OF APRIL 2001, ADOPTED THE FOLLOWING:
RESOLUTION 042401-d REQUESTING ACCEPTANCE OF GARLAND CIRCLE
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Nickens
Seconded By: None Required
Yeas: Supervisors Johnson, McNamara, Church, Nickens, Minnix
Nays: None
Absent: None
A Copy Teste:
&"JAL Alk4tl-
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
N TH
A O COUNTY INTERSTATE COMMERCE PARK
ROIKE.DEP.4-RTH H:NT 10F Acceptance of Garland Circle into the Virginia
��-�` UNJTY•E�.LOPHIFJVT Department of Transportation Secondary System
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THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 24TH DAY OF APRIL, 2001, ADOPTED THE FOLLOWING:
RESOLUTION 042401-3.e REQUESTING THE ABANDONMENT OF A 0.12 MI.
SECTION OF VA. RTE 778 (GLENMARY DRIVE) FROM THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM
WHEREAS, it appears to this Board that Secondary Route 778, from the new cul-de-
sac to end of state maintenance sign a distance of 0.12 miles, serves no public necessity
and is no longer necessary as a part of the Secondary System of State Highways.
NOW, THEREFORE, BE IT RESOLVED: The Clerk of the Board is directed to post
and publish notice of the Board's intent to abandon the aforesaid section of Route 778,
pursuant to §33.1-151 of the Code of Virginia of 1950, as amended.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Commissioner of the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor Nickens
Seconded By: None Required
Yeas: Supervisors Johnson, McNamara, Church, Nickens, Minnix
Nays: None
Absent: None
A Copy Teste:
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
A-042401-4
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 24, 2001
AGENDA ITEM: Adoption of the School Board Budget for 2001-2002
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The School Board has submitted the attached proposed revised budget. Based upon
discussions with the School staff and School Board members, we are anticipating that they
will take action to adopt this budget immediately prior to this agenda item. At this time, the
County Board will need to consider the School budget for approval and adoption.
STAFF RECOMMENDATION:
Staff recommends approving and adopting the attached school board budget for the 2001-
2002 fiscal year.
Respectfully Submitted by
&a';� ZI_
Diane D. Hyatt
Chief Financial Officer
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Approved by:
&Lw &47_
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Motion by: Bob L. Johnson to approve Church _ x _
School Board Budget as submitted Johnson _ x _
cc: File
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Penny Hodge, Schools Finance Director
McNamara_ x _
Minnix _ x _
Nickens x
Roanoke County Schools
Budget
2001-2002
a'
ri
..
Revised April 24, 2001
(Second Revision)
Roanoke County Public Schools
School Board Members
Michael W. Stovall, Chairman
Vinton District
William A. Irvin, III, Vice Chairman
Cave Spring District
Jerry L. Canada
Hollins District
Thomas A. Leggette
Windsor Hills District
Marion G. Roark
Catawba District
Dr. Linda H. Weber
School Superintendent
Penny A. Hodge, CPA
Director of Budget & Finance
David E. Atkins
Budget Assistant
Sandra K. Thornton
Administrative Specialist
Roanoke County Schools
Mission Statement
"Learning for all, whatever it takes "
It is the mission of Roanoke County Public Schools to ensure that
all students participate in quality learning experiences necessary to
grow, adapt and meet the challenges of a changing world.
Beliefs and Assumptions
❖ All children can learn.
❖ The individual school controls enough variables to assure that
virtually all children can be motivated to learn.
❖ A school's stakeholders are the most qualified people to
implement needed changes.
❖ School -by -school change is the best hope for reform.
Other Funds
The budget development process for the School Nutrition Program, Textbook, Grant, and Capital
Funds proceed concurrently with the development of the operating budget. The School Nutrition
Program captures the revenues and expenditures for the school cafeteria program. This is fully funded
from lunch fees and reimbursement from the state and federal governments. The Textbook Fund
accounts for the purchase, sale, and/or rental of textbooks. This fund is highly subsidized by the School
Operating Fund through an interfund transfer. The Grant Fund is primarily funded by local, federal
and state grants. The Capital Fund represents state funding for school construction and technology.
The New School Start -Up Budget provides funding for costs associated with opening the Hidden
Valley High School and Glenvar Middle School addition prior to their scheduled opening dates in
August 2002. The Debt Fund represents the payment of principal and interest for loans used to
build/renovate school facilities.
Budget Adoption, Implementation, and Evaluation
The budget for the school division for the next fiscal year is presented at board meetings and work
sessions in February and early March. On or before April 1 of each year, the School Board adopts the
next fiscal year's budget and submits to the Board of Supervisors for approval. The school division
operates as a legally separate component unit. However, the school division is fiscally dependent upon
the County of Roanoke for its funding. The final adoption and appropriations occur in May of each
year. The final step in the budget process is the evaluation of the financial plan. The results of
operations for the fiscal year are set forth annually in both the County's Comprehensive Annual
Financial Report (CAFR) and the Superintendent's Annual School Report to the State Department of
Education.
FY 2001-2002 Special Considerations
The General Assembly adjourned the 2001 regular session without adopting amendments to the biennial
budget enacted last year. The biennial budget did not include any new state revenues for Roanoke
County Schools for 2001-02. res ladglusdd 1�1'ed'af$Ss�(`
It is possible that the Governor could convene a special session of the General Assembly prior to
Julyl, 2001. However, it is unknown whether this would result in any additional state funds for
Roanoke County Schools. The School Board has directed staff to submit this proposed budget to the
Board of Supervisors by the legally required date of April 1, 2001, for their consideration.
School Operating Fund
Revenues Per Pupil
State Sales Tax
State Revenue
Federal Revenue
Transfer from County
Beginning Balance (June 30, 200 1)
Other Revenue
Estimated Average Daily Membership
Budget Percent Revenue
2001-2002 of Total Per Pupil
10,065,046
10.3%
728
34,749,175
35.4%
2,514
118,405
0.1%
9
52,311,049
53.3%
3,784
263,852
0.3%
19
654,875
0.7%
47
98,162,402 100.0% 7,100
School Operating Fund
Revenues
Local Revenue
Local Appropriation -County
Actual
1999-2000
Budget
2000-01
Chap 1073
Budget Increase
2001-02 (Decrease)
Federal Revenue
Transfer From Gen. - CSA
483,450
0
Federal Land Use
1,237
961
961 0
Federal Grants
750
0
0 0
Voc Ed - Carl Perkins Act
122,009
117,444
117,444 0
Total Federal Revenue
123,996
118,405
118,405 0
Local Revenue
Local Appropriation -County
47,626,138
48,950,492
51,963,750
3,013,258
Transfer From Gen. - CSA
483,450
0
0
0
Transfer From Gen. Fund - Dental
242,152
347,299
347,299
0
Transfer From Insurance Fund
0
263,543
0
(263,543)
Beginning Balance (June 30, 200 1)
0
0
263,852
263,852
Total Local Revenue
48,351,740
49,561,334
52,574,901
3,013,567
Other Revenue
Interest Income
74,417
50,000
67,000
17,000
Rental of School Property
69,184
70,000
69,000
(1,000)
Tuition - Regular School
135,723
100,000
104,000
4,000
Tuition - Summer School
144,975
100,000
155,225
55,225
Tuition - Adult Educ
125,000
159,946
149,635
(10,311)
Fees From Pupils -Driver Ed
28,875
44,000
40,300
(3,700)
Trans Fees for Group Events
3,727
2,500
2,500
0
Tuition -Summer Gifted
20,436
20,000
20,000
0
Other Miscellaneous Revenue
25,714
1,000
1,000
0
Rebates/Ins Refunds
8,234
5,000
5,000
0
Revenues Charged to Departments
5,975
0
0
0
Tuition from Other Localities
53,212
50,000
41,215
(8,785)
Total Other Revenue
695,472
602,446
654,875
52,429
Total School Operating Revenue
92,412,141
95,277,499
98,162,402
2,884,903
School Operating Fund
Expenditures Per Pupil
Estimated Average Daily Membership
13,825
Budget
2001-2002
Percent
of Total
Cost
Per Pupil
Classroom Instruction
4,876,162
5.0%
353
Personnel
77,839,492
79.3%
5,630
Support Services
4,493,360
4.6%
325
Central Support
10,247,982
10.4%
741
Special Programs
705,406
0.7%
51
98,162,402
100.0%
7,100
Estimated Average Daily Membership
13,825
Average Daily Membership
Attendance
Months 1994-95 1995-96 1996-97 1997-98 1998-99 1999-2000 2000-2001
September
13,691
13,753
13,881
13,956
13,875
13,852
13,871
October
13,691
13,779
13,923
13,954
13,854
13,840
13,844
November
13,672
13,757
13,896
13,924
13,861
13,843
13,886
December
13,652
13,754
13,892
13,932
13,868
13,834
13,824
January
13,648
13,767
13,874
13,921
13,837
13,851
13,843
February
13,606
13,817
13,883
13,889
13,795
13,840
13,843
March
13,613
13,816
13,886
13,857
13,782
13,843
13,843
Gain (Loss)
(78)
63
5
(99)
(93)
(9)
(28)
March ADM
13,652
13,721
13,863
13,898
13,862
13,850
13,865
Budget ADM
13,600
13,650
13,776
13,950
13,950
13,825
13,825
Gain (Loss)
52
71
87
(52)
(88)
25
40
NOTE: The above figures do not
include Regional
School
students.
* ADM estimated for February and March 2001 by Pupil Assignment Office.
The table and graph reflect variances in Average Daily Membership (ADM) between
September and March 30. State revenue is driven primarily by ADM as of March 30 of
each year. This graph shows the fluctuating student enrollment in previous years.
13,900
13,800
March 30 13,700
ADM
13,600
13,500
Year
Change in Enrollment
13
Other School Funds
School Nutrition Program
Revenue and Expenditure Summary
Exnenditures:
Salaries & Related Costs
Budget
1999-2000
Budget
2000-2001
Budget
2001-2002
Increase
(Decrease)
Revenues:
0
0
48,463
48,463
Pupil, Adult & Other Sales
2,675,000
2,750,000
2,992,000
242,000
Rebates & Refunds
45,000
45,000
10,000
(35,000)
Federal Reimbursement
700,000
725,000
650,000
(75,000)
State Reimbursement
75,000
75,000
75,000
0
Interest Income
0
5,000
20,000
15,000
Total Revenues
3,495,000
3,600,000
3,747,000
147,000
Exnenditures:
Salaries & Related Costs
1,800,000
1,855,000
1,952,537
97,537
Early Retirement Payments
0
0
48,463
48,463
Contractual Services
5,000
25,000
25,000
0
Repairs
45,000
35,000
35,000
0
Travel
2,000
2,000
3,000
1,000
Food Supplies
1,550,000
1,581,000
1,573,000
(8,000)
Equipment
0
0
100,000
100,000
Unappropriated balance
93,000
102,000
10,000
(92,000)
Total Expenditures
3,495,000
3,600,000
3,747,000
147,000
The School Nutrition Program includes all costs associated with providing school meals to students and staff.
The School Nutrition Program is completely self-supporting through school nutrition revenues.
Expenditures include compensation for school nutrition workers, purchased food and supplies, and kitchen
equipment. Due to the age of the equipment and the need to better compensate our employees, a larger
portion of the budget is directed towards those expenditures. An increase in meal prices is also being
recommended for 2001-02.
This budget is based on meal prices as follows:
2001-02
2000-01
Breakfast
$1.50
$1.35
Elementary lunch
$1.75
$1.50
Secondarylunch
$2.00
$2.00
Adult lunch
$0.75
$0.75
Breakfast
Federal and state reimbursement rates are estimated at the same level for 2001-2002:
17
Lunch
Breakfast
Paid
0.190
0.210
Reduced
1.580
0.820
Free
2.020
1.120
State
0.055
NONE
17
School Capital Fund
Revenue and Expenditure Summary
Revenues:
State Construction Revenue
State Technology Bond
Soft Drink Commission
Total Revenues
Expenditures:
Budget Budget Budget Increase
1999-2000 2000-2001 2001-2002 (Decrease)
554,772 549,215 547,078 (2,137)
1,043,000 804,000 804,000 0
0 0 165,000 165,000
1,597,772 1,353,215 1,516,078 162,863
Blue Ribbon Projects
554,772
549,215
547,078
(2,137)
Online SOL Testing Initiative
1,043,000
804,000
804,000
0
School Projects
0
0
165,000
165,000
Total Expenditures
1,597,772
1,353,215
1,516,078
162,863
NOTE: The State Technology Bond was appropriated mid -year during both FY99-00 and
FY00-01 but is included here for comparison with the proposed FY01-02 budget.
19
New School Start -Up Budget
Revenue and Expenditure Summary
Hidden Valley Glenvar Middle Total
High School School 2001-2002
Revenues:
Transfer from County Reserve for New Schools
Start Up Costs 1,528,159 64,660 1,592,819
Operating Costs 265,316 0 265,316
Total Revenues 1,793,475 64,660 1,858,135
Exnenditures:
Personnel
224,000
0
224,000
Athletics
255,713
0
255,713
Band/Choir
164,295
0
164,295
Guidance
35,380
0
35,380
Instructional Materials
1,003,389
64,660
1,068,049
Principal's Office
4,050
0
4,050
Technology
106,648
0
106,648
Total Expenditures
1,793,475
64,660
1,858,135
21
A-042401-5
ACTION NO.
ITEM NUMBER A – ,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 24, 2001
AGENDA ITEM: Approval of Salary Increase for County Employees for 2001-2002
SUMMARY OF INFORMATION:
The Schools' have just presented a budget that includes a 4% salary increase for their
employees and a 5% increase for classified employees. The County proposed budget is
also based upon a 4% salary increase for County employees.
Pending approval of the School budget as presented, staff would like for the Board to
approve the 4% raise component of the 2001-2002 budget at this meeting, so that we can
begin the process of adjusting pay scales and computing raises in order to have them in
effect by July 1, 2001.
STAFF RECOMMENDATION:
Staff recommends approving a 4% salary increase for county employees for 2001-2002.
Respectfully Submitted by
Elmer C. Hodge
County Administrator
cc: File
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
Brent Robertson, Director, Budget
ACTION
VOTE
No
Yes Abs
Approved (x)
Motion by: Bob L. Johnson to approve
Church _
x
Denied ()
making 4% available to County Administra- Johnson _
x —
Received ()
for for salary increases for County
McNamara_
x
Referred ()
employees
Minnix _
x
To ()
Nickens _
x _
cc: File
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
Brent Robertson, Director, Budget
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY APRIL 24, 2001
RESOLUTION 042401-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Closed Meeting File