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Home My WebLink About5/8/2001 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 8, 2001 RESOLUTION 050801-1 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2002 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 28, 2001, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 2002. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 2002 for the Roanoke Valley Resource Authority as set forth in the March 28, 2001, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor to adopt the resolution approving the budget and that $300,000 savings be added to budget to offset shortfall as requested in County Administrator's comment, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: Diane D. Hyatt, Director, Chief Financial Officer Danial Morris, Director, Finance Allan C. Robinson, Jr., Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 2 FRoanoke Valley Resource Authority ]ESE, VE, NUE Disposal Fees Interest Income Beginning Balance Sale of Recyclable Material Miscellaneous IEXP ENSIES Personnel Operating Capital Transfer to Reserves Debt Service DISPOSAL FEES Municipal Private $ 6,755,525 $ 1,000,000 $ 519,000 $ 28,000 $ 21,000 $ 1,393,955 $ 2,780,344 $ 215,200 $ 1,160,000 $ 2,774,026 1 S1[JIUqARY Total $ 8,323,525 Total $ 8,323,525 $42 Per Ton $55 Per Ton 2001-2002 BUDGET Roanoke Valley Resource Authority SUMMARY - BUDGETS EXPENSES Personnel $ 1996-97 1997-98 1998-99 1999-00 1,388,454 2000-01 2001-02 REVENUE 3,242,956 2,502,605 2,460,281 2,435,164 2,574,793 2,780,344 Capital $ Disposal Fees $ 9,750,455 $ 7,509,000 $ 7,498,000 $ 7,122,400 $ 7,367,475 $ 6,755,525 Interest Income $ 500,000 $ 450,000 $ 500,000 $ 600,000 $ 600,000 $ 1,000,000 Beginning Balance $ - $ - $ - $ - $ - $ 519,000 Sale of Recyclable $ 20,000 $ - $ 6,000 $ 6,000 $ 10,000 $ 28,000 Material Miscellaneous $ 12,000 $ - $ - $ 20,000 $ 23,000 $ 21,000 TOTAL $10,282,455 $ 7,959,000 $ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 EXPENSES Personnel $ 1,372,568 1,270,582 1,306,842 1,343,236 1,388,454 1,393,955 Operating $ 3,242,956 2,502,605 2,460,281 2,435,164 2,574,793 2,780,344 Capital $ 49,500 - 40,000 10,000 100,000 215,200 Transfer to Reserves $ 2,685,000 1,252,466 1,261,877 1,160,000 1,160,000 1,160,000 Debt Service $ 2,932,431 2,933,347 2,935,000 2,800,000 2,777,228 2,774,026 TOTAL $10,282,455 7,959,000 8,004,000 , 7,748,400 8,000,475 8,323,525 DISPOSAL FEES Municipal $ per ton 50 53 53 51 51 42 Private $ per ton 55 55 55 55 55 55 % INCREASE -1.0% -22.6% 0.6% -3.2% 3.30/. 4.0% tll. CXP(GitSCS 2001-2002 BUDGET 2 [- Roanoke Valley Resource Authority BUDGET 1. BON, D COMPARISON CATEGORY BOND FY2001-2002 FY 2000-2001 PROJECTION BUDGET BUDGET WASTE GENERATION (Tons) Solid Waste Generated Residential Waste 83,000 95,200 85,400 Commercial Waste 110,100 41,800 47,300 Less: Additional Source Recycling Residential Waste (5,200) 0 0 Commercial Waste (6,900) 0 0 Solid Waste to the System 181,000 137,000 132,700 OPERATING REVENUES Tipping Fee Revenue Requirement $ 12,030,000 $ 6,755,525 $ 7,367,475 Interest Income $ 435,000 $ 1,000,000 $ 600,000 Recycling Income $ - $ 49,000 $ 33,000 Beginning Balance $ - $ 519,000 $ - Total Operating Revenues $ 12,465,000 $ 8,323,525 $ 8,000,475 OPERATING EXPENSES Landfill and Transfer Station $ 3,874,000 $ 2,612,679 $ 2,429,102 Rail Expenses $ 2,153,000 $ 1,381,020 $ 1,234,145 Total Operating Expenses $ 6,027,000 $ 3,993,699 $ 3,663,247 NET REVENUE AVAILABLE for DEBT SERVICE $ 6,438,000 $ 4,329,826 $ 4,337,228 DEBT SERVICE $ 3,553,000 $ 2,774,026 2,777,228 DEPOSITS TO RESERVE ACCOUNTS Closure Fund $ 500,000 250,000 250,000 Renewal and Replacement Funds Equipment Reserves $ 700,000 375,000 375,000 Environmental Contingency Fund $ 130,000 - - Host Community Improvement $ 10,000 10,000 10,000 Property Value Protection $ - - Total Deposits to R & R Fund $ 840,000 $ 385,000 $ 385,000 HOST FEES $ 400,000 $ 400,000 $ 400,000 EXCESS REVENUES $ 1,145,000 $ 520,800 $ 525,000 INDENTURE COVERAGE TEST (.10 minimum) 0.3223 0.1877 0.1890 ADDITIONAL DEPOSITS TO RESERVES Further Site Development $ 920,000 $ 500,000 $ 500,000 Interim and Post Development $ 25,000 $ 25,000 $ 25,000 Recycling $ 200,000 $ - $ - Total Additional Deposits to Reserves $ 1,145,000 $ 525,000 $ 525,000 SOLID WASTE TIPPING FEES ($/ton) Residential (Municipal) $ 63.61 $ 42.00 $ 51.00 Commercial $ 68.61 $ 55.00 $ 55.00 2001-2002 BUDGET 14 Roanoke Valley Resource Authorit March 28, 2001 RESOLUTION # RA 2001-344 A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL BUDGET FOR. FISCAL YEAR 2001-2002 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 2001-2002 Annual Budget for the Roanoke Valley Resource Authority as set forth in the reports dated February 28, 2001 and March 28, 2001, as amended, to reduce the tipping fee for Charter Members to $42 and change anticipated revenues accordingly, including $519,000.00 as revenue to be transferred from the General Surplus Fund to the Repair and Replacement Fund as established in the Authority's June 1, 1992, Master Indenture of Trust with Crestar Bank, is hereby approved; 2. The Authority Chairman or Vice Chairman is authorized on behalf of the Authority to submit the fiscal year 2001-2002 Annual Budget and Bond Comparison to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23,1991, as amended. ATTEST: Deborah T. Charles RVRA Board Secretary Mr. Bengtson made a motion to approve [:csolution RA 2001-344 to approve; the 2001-2002 Annual Budget and authorize its submittal to the Charter M(:mber Users for approval, seconded by Ms. Hyatt, and carried by the following recorded vote: AYES: Mr. Anderson, Mr. Bengtson, Mr. Goodman, Ms. Green, Ms. Hyatt, Mr. Porterfield Mr. Robinson NOES: None ABSENT: None A-050801-2 ACTION # ITEM NUMBER — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 SUBJECT: Request for Approval of FY 2001-2002 Cable Television Budget COUNTY ADMINISTRATOR'S COMMENTS: 1poo� BACKGROUND INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 40%. During 2000-2001, RVTV has produced the following for the County: 29 videos and television shows, 24 live Board meetings, and upkeep of the Message Board. A sample of RVTV productions include: "Transportation Options," for the Senior & Challenged Citizens Group, a promotional video for Arnold R. Burton, and a recruitment video for the County Fire & Rescue Department. RVTV television shows include: "Roanoke County Today" and "Accent Excellence," an informational program that highlights the Roanoke County School System. RVTV staff members are responsible for writing original scripts, videography, graphic design, and video editing. During the past year, video production at the studio has increased by 8%, the average hours of programming per month has increased by 13%, and closed captioning capabilities were added to the Board of Supervisors Meetings. SUMMARY OF INFORMATION: The Roanoke Valley Cable Television Committee has approved the attached budget for the Fiscal Year 2001-2002 for the operation of RVTV, which is a 4% increase over last year's budget. This budget includes funding for closed captioning services for the Board of Supervisors Meetings and informational videos produced for the Roanoke County Senior & Challenged Citizens Group. Cable Television staff is carried on the County's payroll and benefit system and will receive the same salary increase and insurance costs as County employees. FISCAL IMPACT: The total RVTV budget request is $269,616, of which Roanoke County's share is 40%, or $107,846, an increase of $6,806 over last year's budget. The total franchise fee paid by Cox to Roanoke County last year is $625,385 and 20% of that is $125,077 or $17,231 more than this budget request. RECOMMENDATION: The Cable Television Committee recommends that the Board approve this budget request in the amount of $107,846. Submitted by: Elaine B. Simpson Cable Access Director Approved by Elmer C. Hodge County Administrator ACTION Approved (x) Motion by: Joseph McNamara motion to Denied () approve budget Received ( ) Referred ( ) To ( ) cc: File Elaine B. Simpson, Cable Access Director Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance RM VOTE No Yes Abs Church _ x Johnson _ x _ McNamara_ x Minnix _ x Nickens _ x _ No i J�i1J `v 2001-2002 Budget Proposal RVTV 2000 Productions Edited Videos Title Client Length Arnold R. Burton - Recruitment County Schools 10:45 Bike Safety — Instructional City of Roanoke 5:35 (3) Bike Safety PSAs City of Roanoke :30 each Bulk & Brush Pick Up City of Roanoke 3:00 Citizen of the Year PSA City of Roanoke :30 City Council Meetings PSA City of Roanoke :30 DARE Camp Music Video City of Roanoke 7:40 Employee Appreciation City of Roanoke 12:00 (Parks & Recreation) Fire & EMS Recruitment City of Roanoke 7:30 Fire & Rescue Recruitment County of Roanoke 4:00 Future Technology & Trade Expo County of Roanoke 24:00 (2) Future Technology & Trade Expo PSAs County of Roanoke :30 each Household Hazardous Waste City of Roanoke 3:35 Inside Roanoke — Show Open City of Roanoke :60 New Bulk & Brush Pick Up City of Roanoke 3:30 Personal Property Tax PSA County of Roanoke :30 Police Recruitment City of Roanoke 10:00 Project Impact — Roanoke Valley City/County 10:00 (2) Roanoke City Libraries PSAs City of Roanoke :30 each RVTV 2000 Productions Edited Videos Title Client Length (2) Roanoke County Libraries PSAs County of Roanoke :30 each Roanoke Talk — Show Open City of Roanoke :30 Roanoke County Today — New Open County of Roanoke :30 each RVTV PSA City/County :30 School Convocation Video City Schools 10:30 Showcase on Schools County of Roanoke 5:30 Transportation Options County of Roanoke 12:00 Vinton Student Gov. Day Town of Vinton 5:00 (Music Video) VISION 2001 Forum Video City of Roanoke 11:00 (5) VISION 2001 PSAs City of Roanoke :60 each Welfare Reform City of Roanoke 16:00 W.W. II Oral History County of Roanoke 12:00 2000 Shows Total Title Client Time 12 Inside Roanoke City of Roanoke 28:50 each 12 Roanoke County Today Roanoke County 26:50 each 10 Spotlight On City Schools Roanoke City Schools 25:00 each 4 Accent Excellence Roanoke County Schools 25:00 each 1 Roanoke Talk City of Roanoke 29:00 each Total Productions 79 Percentage Totals 24 23 1 1 1 1 1 1 1 1 City of Roanoke 49 62% Roanoke County 29 37% 2000 Meetings Town of Vinton 1 1% Meetings City Council Meetings Board of Supervisors Meetings Roanoke City Schools — School Board Interviews City Council Budget Meeting (Civic Center) Roanoke Valley Law Enforcement Memorial Service Roanoke County Student Government Day Roanoke City Schools — State of the Schools Address City - VISION 2001 Public Forum (Civic Center) City Council Public Hearing — Victory Stadium City Council, Housing Authority, Planning Commission Meeting (Fitzpatrick Hall) RVTV Productions 1999 & 2000 Video Productions Meetings Shows Average Hours of Programming Per Month 1999 2000 Increase 36 39 +3 (8%) 61 55 -6 37 39 +2(5%) 224 252 +28(13%) RVTV Proposed 2001- 2002 Budget Budget Proposed 1010 Regular 132,632.00 138,924.00 2100 FICA (Employer Contribution) 10,147.00 10,628.00 2200 Retirement - VRS 18,184.00 15,087.00 2202 Deferred Comp Match 0 480.00 2300 Group Health Insurance 15,146.00 19,299.00 2310 Group Dental Insurance 813.00 828.00 2400 Life Insurance - VSRS 1,061.00 1,111.00 3013 Professional Services - Other 23,500.00 25,000.00 (Includes $750.00 for Closed Captioning of Sr. & Challenged Citizens Videos) 3202 Repairs (Office Equipment) 500.00 250.00 3204 Repairs Vehicles (By Garage) 0 300.00 3209 Repairs (Other Equipment) 2,000.00 2,000.00 3305 Maintenance Service Contracts 720.00 720.00 3530 Printed Forms 250.00 250.00 3610 Advertising 1,000.00 500.00 5210 Postage 250.00 250.00 5230 Telephone 5,650.00 5,650.00 5235 Car Phones 350.00 350.00 5236 Pager Service 0 288.00 5305 Motor Vehicle Insurance 1,500.00 1,400.00 5308 General Liability Insurance 1,945.00 2,121.00 5410 Lease/Rent of Equipment 800.00 800.00 5420 Lease/Rent of Buildings 29,880.00 29,880.00 5501 Travel (Mileage) 250.00 200.00 5504 Travel (Convention & Conf.) 1,000.00 1,000.00 5520 Dinner Meetings & Luncheons 500.00 500.00 5540 Training & Education 1,000.00 500.00 5801 Dues & Association Membership 700.00 700.00 6010 Office Supplies - General 1,500.00 1,500.00 6013 Small Equipment & Supplies 2,000.00 2,500.00 6014 Video Supplies 4,500.00 5,000.00 6080 Gas, Oil & Grease 800.00 800.00 6091 Tires, Tubes Parts 0 300.00 6202 Subscriptions 500.00 500.00 Total $259,078.00 $269,616.00 Increase over last year: $10,538.00 or 4% RVTV Financial Report Current Account Balances as of Feb. 28, 2001 213200 (Operating Budget).................................................................$104,683.15 213300 (Cox Cable Capital Grant)......................................................$154,402.71 213500 (RVTV Year -End Rollover Account).....................................$131,673.70 Account 213500 (RVTV Year -End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which will be used for capital purchases after the Capital Grant from Cox is depleted. Cox Communications 2000 Franchise Fees Cox Communications paid a 5% franchise fee to the local governments in 2000 which amounted to $1,563,463.00. The local governments have traditionally agreed to allocate up to 20% of the franchise fees collected to the RVTV Operating Budget. For the coming year, that amount would be $312,693.00. RVTV is requesting a budget of $269,616.00 which is $43,077.00 less than that amount. Cox calculates the percentage of subscribers (December 31, 2000) in each locality as follows: Locality Subscribers Percentage City 32,065 55% County 22,997 40% Vinton 2,762 5% Based on those figures, each locality's contribution to an Operating Budget of $269,616.00 would be as follows: City $148,289 County $107,846 Vinton' $13,481 ACTION NO. A-050801-3 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Request to Apply to the State for a Social Work Supervisor Position for the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Virginia Department of Social Services has set a recommendation of a 1:6 supervisor to staff ratio for the Social Work classification. The current ratio in our department is 1:9. In April 2001, two Title IV -E social worker grant positions were placed under the supervision of Social Services and in July 2001, the Comprehensive Services Office will be placed under the supervision of this department. These programs are directly related to current service provision by this Department, however, the supervisor to staff ratio will have increased to 1:10+. This increased ratio does not include an average of 4-6 Social Worker interns supervised by these same Social Work Supervisors each semester. This request is to seek permission from the State to employ a full time Social Work Supervisor effective 7/1/01 and to increase the Classification Plan by one full time position. The State will provide 80% funding required for this position. The remaining 20% will come from Title IV -E reimbursement, City of Salem share of administrative costs and the current Social Service budget. No new County dollars will be required. FISCAL IMPACT: Total cost, salary and benefits, to employ a Social Work Supervisor is $56,000. The State Department of Social Services will reimburse 80% of this total cost; the remaining 20% will be funded from Title IV -E reimbursement, City of Salem share of administrative cost and the current Social Service budget. I STAFF RECOMMENDATION: E— Staff requests authority to seek approval by the State Department of Social Services to add one Social Work Supervisor position to the Department of Social Services. Once approved, we will submit a report on the consent agenda authorizing the increase of allocated staff by one position and appropriating the new monies to cover the cost. Respectfully Submitted by Betty R. McCrary, Ph.D. Director, Dept. of Social Services Approved by: Elmer C. Hodge County Administrator ACTION VOTE No Yes Approved (x) Motion by: H. Odell Minnix motion to Church _ x Denied () authorize application for additional Johnson — x Received () position McNamara_ x Referred () Minnix _ x To () Nickens _ x cc: File Betty R. McCrary, Director, Social Services Joe Sgroi, Director, Human Resources Abs A ACTION NO. -050801-4 ITEM NUMBER — 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Request for Appropriation for New Fire Alarm System for the Roanoke County Administration Center COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The current fire alarm system at the Roanoke County Administration Center met the Fire Code at the time it was installed, but is not in compliance with current law. There is no visual alarm, the floors are not connected, and the elevators automatically return to the first floor, even if a fire is detected there. During recent fire drills at the building, employees and citizens were not able to evacuate in a safe manner, because the alarm system could not be heard throughout all four floors. In a real emergency, people in the building would be at risk of serious injury. During the recent purchase of the Salem Bank and Trust Building, funding was included to address similar issues in that facility. The only other two story County building with public access is the Courthouse, which has an alarm system in place. SUMMARY OF INFORMATION: Staff worked with a consultant to review the current Code and the fire alarm system at the Administration Center. The consultant designed a system which will address the deficiencies and bring the building up to Fire Code and ADA regulations. The fire marshal and building official have reviewed the plans and are in agreement with the design. The system was placed out to bid, and a bid opening was held on April 10. Including professional fees and a 10% contingency fund, the lowest responsible bid was $101,500. r FISCAL IMPACT: The cost of the alarm system is $101,500, and funds are available in the capital fund unappropriated balance to cover this cost. STAFF RECOMMENDATION: Staff recommends that the Board appropriate $101,500 from the capital fund unappropriated balance to cover the cost of installation of the alarm system. Respectfully Submitted by Anne Marie Green Director of General Services Approved by: Elmer C. Hodge County Administrator fire alarm cc: File Anne Marie Green, Director, General Services Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer Abs ACTION VOTE No Yes Approved (x) Motion by: Joseph B. Church motion to Church _ x Denied () appropriate $101,500 from the Capital Johnson _ x Received () Fund Unappropriated Balance McNamara_ x Referred () Minnix _ x To () Nickens _ x fire alarm cc: File Anne Marie Green, Director, General Services Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 RESOLUTION 050801-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 8, 2001, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: Confirmation of committee appointments to New Century Venture Center Board of Directors and Virginia's First Regional Industrial Facility Authority. 2. Acceptance of donation of a 20' sanitary sewer easement from Beverly M. Hite and William L. Hite. 3. Appropriation of $2,804.25 Valley Beautiful grant funds for landscaping of the grounds at the Blue Ridge Parkway Visitor Center. 4. Approval of resolution revising the membership and increasing the number of members of the Court -Community Corrections Regional Community Criminal Justice Board. 5. Request from Schools for acceptance of $32,688 Universal Service Fund grants for technology equipment. 6. Reimbursement for overtime expenditures for Roanoke County Narcotics Officer serving on the Drug Enforcement Administration Task Force. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item 1 pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Vickie L. Huffman, Senior Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board James R. Lavinder, Chief of Police Daniel Morris, Director, Finance John M. Chambliss, Jr., Assistant County Administrator Gerald S. Holt, Sheriff 2 A -050801-5.a ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Confirmation of Committee Appointments to the New Century Venture Center Board of Directors and Virginia's First Regional Industrial Facility Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION 1. New Century Venture Center Board of Directors At the April 24, 2001 meeting, Supervisor Nickens nominated Douglas Chittum, Economic Development Director to fill the unexpired term of Don Reid who has resigned. There is no expiration date for this appointment. 2. Virginia's First Regional Industrial Facility Authority At the April 24, 2001 meeting, Supervisor Nickens nominated Douglas Chittum, Economic Development Director to fill the unexpired term of David Porter. The term will expire September 24, 2002. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: Mary H. Allen CMC Clerk to the Board Approved by, -- ofyy Elmer C. Hodge County Administrator 1 ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File New Century Venture Center Board of Directors File Virginia's First Regional Industrial Facility Authority File 2 A -050801-5.b ACTION NO. ITEM NO. k — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: ACCEPTANCE OF DONATION OF A 20' SANITARY SEWER EASEMENT FROM BEVERLY M. HITE (TAX MAP NO. 27.14-02-12) TO THE BOARD OF SUPERVISORS, LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance ofthe following easement for sanitary sewer purposes in connection with development of the Hite property on Peters Creek Road in the Hollins Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of a sanitary sewer easement, twenty feet (20) in width, from Beverly M. Hite and William L. Hite, (Deed Book 1524, page 1735; Tax Map No. 27.14-02-12), as shown on a plat prepared by Caldwell White Associates, dated December 22, 2000, a partial copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. Respectfully submitted, Vi kie L. Huffma Sr. Assistant Cou t Attorney ACTION Approved (x) Motion by: Harry C. Nickens to approve Denied ( ) Received ( ) Referred ( ) To ( 1 cc: File Vickie L. Huffman, Senior Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Community Development VOTE No Yes Abs Church _ x _ Johnson _ x McNamara_ x Minnix _ x Nickens x PETERS CREEK ROAD (VA ROUTE 117) -- TO ROUTE 581 19 1 N 724.5'00' E d —__ 15261' -- I CONC. S, EXIST. 15' ACCESS TO ROUT£ 11 725429" E 30.30' N cp , o Is� PAD EASEMENT CENTERED ON DRIVE D.B. 253, PG. 352 I I CONC. S, ' TAX PARCEL 27.14-02-11.1 I Q� BEVERLY M. HITE PLAZA AUTO SALES" J QIPF tN SS '- 189.81 PROPERTY OF I I N C) e WILLIAM L. & BEVERLY M. HI 7F If z w• ' PARCEL 1A' 0• INSTRUMENT NO. P.B. 17, PG 56 Z O 00 2 D.B. 1464, PG. 950 a 4 v '2 �p,N N10 2 m i TAX PARCEL 27.14-02-11 N I I PROPERTY OF 2I EXIST - WILLIAM L & BEVERLY M. HITE LO I O PARCEL 1" PARKING ti P.B. 17, PG 56 PAVED SSMH 1 r k ti TAX PARCEL 27.14-02-09 PROPERTY OF ROANOKE COUNTY SCHOOL BOARD BURLINGTON ELEMENTARY SCHOOL" 1 EXIST 20' WATERLINE EASEMENT P.B. 13, PG. 93 TAX PARCEL 27.14-02-121 NORTH PARK' PROPERTY OF MECHANICAL DEVELOPMENT COMPANY, INC. P.B. 13, PG. 93 D.B. 1335, PG. 897 —NEW PRIVATE SANITARY SEWER EASEMENT HEREBY DEDICATED ACROSS TAX PARCEL 27.14-02-12 FOR THE BENEFIT OF TAX PARCELS 27.14-02-11 & 11.1 aAronARr SEWER EASEMENT HEREBY DEDICATED TO COUNTY OF ROANOKE t 1 , o Is� PAD TAX PARCEL 27.14-02-12 CONC. S, PARCEL B" PROPERTY OF 2 BEVERLY M. HITE 63 5 J QIPF tN SS '- 189.81 m v> 3 15 CORNERS 7, C) e h 8, 9, TO 7 SEE SANITARY SEWER o _ LQ ' EASEMENT RESTRIC77ON INSTRUMENT NO. C2 W Z 00 2 4 v '2 14 2 m i TAX PARCEL 27.14-02-11 PROPERTY OF WILLIAM L & BEVERLY M. HITE PARCEL 1" 3 P.B. 17, PG 56 D.B. 1464, PG. 953 0 �o � N Z 1 S 740_9'00" W 208.90' - TAX PARCEL 27.14-02-09 PROPERTY OF ROANOKE COUNTY SCHOOL BOARD BURLINGTON ELEMENTARY SCHOOL" 1 EXIST 20' WATERLINE EASEMENT P.B. 13, PG. 93 TAX PARCEL 27.14-02-121 NORTH PARK' PROPERTY OF MECHANICAL DEVELOPMENT COMPANY, INC. P.B. 13, PG. 93 D.B. 1335, PG. 897 —NEW PRIVATE SANITARY SEWER EASEMENT HEREBY DEDICATED ACROSS TAX PARCEL 27.14-02-12 FOR THE BENEFIT OF TAX PARCELS 27.14-02-11 & 11.1 aAronARr SEWER EASEMENT HEREBY DEDICATED TO COUNTY OF ROANOKE t 1 TAX PARCEL 27.14-02-12 PARCEL B" PROPERTY OF 2 BEVERLY M. HITE D.B. 1524, PG 1735 tN ol$� , i IN THE CLERK'S OFFICE OF THE CIRCUIT COURT OF ROANOKE COUNTY, VIRGINIA, THIS MAP' WAS PRESENTED WITH THE CERA RCATE OF ACKNOWLEDGMENT ]HERETO ATTACHED ADMITTED TO RECORD AT O'CLOCK_ .M. ON THIS —DAYOF_, 2004 7FSTE: STEVEN A. McGRAW CLERK BY DEPUTY CLERK Z f w . � ow �NN W o bin N 3 wc� Wa n1� z; V) N man vi In o i w.Q i N 710_5'14 E 72.64' 16 S 73-'45'00' W 235.30' TAX PARCEL 27.14-02-14 PROPERTY OF WILLIAM L & PETER C HITE D.B. 1583, PG. 987 EEMBIT A A -050801-5.c ACTION NO. ITEM NUMBER 77-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Appropriation of $2,804.25 Valley Beautiful grant funds for landscaping of the grounds at the Blue Ridge Parkway Visitor Center. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On February 29, 2000, the Board approved the construction of the Blue Ridge Parkway Visitor Center. Funding for the construction of the Visitor Center has been obtained from a variety of sources including the County of Roanoke, the Federal Highway Administration, the National Park Service, regional grants, TEA -21 grants, and American Electric Power. Construction of the facility is now complete, and funding is needed for the installation of plants and exterior landscaping. SUMMARY OF INFORMATION: The County of Roanoke applied for grant funding from Valley Beautiful in March 2001 to complete the landscaping of the grounds surrounding the Blue Ridge Parkway Visitor Center. The County was notified on April 2, 2001 that the grant had been approved and funds would be distributed on a reimbursement basis. Funds received from the grant will be used for the purchase of plants and soil amendments (topsoil, mulch, etc.). The Visitor Center was officially opened to the public on April 14, 2001, and the grand opening and dedication ceremony is scheduled for May 7, 2001. The landscape plan has been reviewed and approved by the National Park Service, Explore Park, and the County of Roanoke. FISCAL IMPACT: The Valley Beautiful grant does not require a local match, and funds will be provided on a reimbursement basis. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $2,804.25 grant from Valley Beautiful for the completion of landscape work outside the Blue Ridge Parkway Visitor Center as outlined above. Respectfully Submitted by Approved by: Diane D. Hyatt Chief Financial Officer r Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x _ Denied () Johnson _ x Received () McNamara_ x _ Referred () Minnix _ x To (1 Nickens x cc: File Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2001 RESOLUTION 050801-5.d REVISING MEMBERSHIP CHANGES TO THE REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD FOR THE COURT COMMUNITY CORRECTIONS PROGRAM A RESOLUTION of the Board of Supervisors for the County of Roanoke, establishing, by joint action of the Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem, the membership of the Court -Community Corrections Regional Community Criminal Justice Board to serve the region composed of those Counties and Cities. WHEREAS, the Boards of Supervisors of the Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem have established and operate the Court - Community Corrections Program, a local pretrial services and community-based probation program established and operated pursuant to the provisions of Article 2 of Chapter 5 of Title 53.1 and Article 1 of Title 19.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the Virginia Comprehensive Community -Corrections Act for Local - Responsible Offenders (Virginia Code § 53.1-180 et seq.) and the Virginia Pretrial Services Act (Virginia Code §19.2-152.2 et seq.) require the establishment and appointment of a Community Criminal Justice Board for the Court -Community Corrections Program; and WHEREAS, a Regional Community Criminal Justice Board forthe Court -Community Corrections Program previously has been established in accordance with law, and this Board of Supervisors, in conjunction with the governing bodies of the other jurisdictions id which participate in this multijurisdictional program, deems it appropriate to reconstitute the Regional Community Criminal Justice Board for the Court -Community Corrections Program, pursuant to the authority granted to local governing bodies under Virginia Code §15.2-1411 and in consideration of changes in the Code of Virginia and the fact that the Town of Clifton Forge, which had participated in this program, will revert to a town as of July 1, 1001. NOW, THEREFORE, pursuant to the authority granted to this Board of Supervisors by Virginia Code §§15.2-1411, 19.2-152.5, 53.1-183 and the Charter of this County, IT IS RESOLVED: 1. That a Regional Community Criminal Justice Board for the Court -Community Corrections Program is established. 2. The Counties of Alleghany, Bath, Botetourt, Craig, Roanoke and Rockbridge, and the City Councils of the Cities of Buena Vista, Covington, Lexington, Roanoke and Salem are the jurisdictions which participate in the Court -Community Corrections Program. Each of these jurisdictions shall be represented on the Regional Community Criminal Justice Board. The Regional Community Criminal Justice Board shall consist of up to 25 persons, a number established by this resolution and by similar resolutions of the governing bodies of each of the other participating jurisdictions. The composition of the Regional Community Justice Board shall at all times comply with all applicable statutes and regulations. Each participating city or county shall have an equal number of appointments. 3. In conjunction with resolutions of appointment adopted or to be adopted by the governing bodies of all participating jurisdictions, this Board of Supervisors, jointly with the other participating jurisdictions, appoints the following persons to the Regional Criminal i►: Justice Board for the terms of years set forth below. Each appointment shall be effective as of July 1, 2001. Because §53.1-183 provides that the Board's membership shall include persons who hold certain positions, this resolution sets out, beside the name of each person hereby appointed, a descriptive title for that person's position or occupation. Name and Title Term Mr. John Chambliss 3 Years Assistant County Administrator County of Roanoke Honorable Clifford R. Weckstein 2 Years Judge, Circuit Court Twenty-third Judicial Circuit Honorable Julian H. Raney, Jr. 1 Year Judge, General District Court Twenty-third Judicial District Honorable John B. Ferguson 1 Year Judge, Juvenile & Domestic Relations Court Twenty-third Judicial District James C. "Chris" Alderson, Esquire 2 Years Commonwealth Attorney Alleghany County/City of Covington Sheriff George McMillan 3 Years Roanoke City Sheriff's Office Sheriff Gerald Holt 2 Years Roanoke County Sheriff's Office Sheriff Ronnie Sprinkle 1 Year Botetourt County Sheriff's Office Sheriff C. E. "Butch" Simpson 2 Years Alleghany County Sheriff's Office Mr. John Higgins 3 Years Superintendent 3 Rockbridge Regional Jail William H. Cleaveland, Esquire Attorney -at -Law Roanoke, Virginia Chief Ray Lavinder Roanoke County Police Department Mr. Ray Burton Fitzgerald Chief Magistrate Twenty-fifth Judicial District Dr. David Smith Superintendent Bath County Public Schools Ms. Gail Burrus Director, Counseling Services Blue Ridge Behavioral Health Care Roanoke, Virginia 3 Years 2 Years 2 Years 1 year 2 years 4. This Board of Supervisors, in conjunction with the governing bodies of the other jurisdictions which have established the Court -Community Corrections Program, hereby designates and appoints the City of Salem as the fiscal agent for the program. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File James T. Phipps, Director, Court -Community Corrections Program John M. Chambliss, Jr., Assistant County Administrator James R. Lavinder, Chief of Police Gerald S. Holt, Sheriff 9 ITEM NUMBER MEETING DATE: May 8, 2001 A -050801-5.e ACTION # AGENDA ITEM: Acceptance and appropriation of $32,688 Universal Service Fund Grant for Technology (E -Rate) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools has received notification of funding commitments from the Universal Service Fund (e -rate program) for telephone service totaling $32,688 for the period July 1, 2000 -June 30, 2001. This will be in the form of a reimbursement. Additional amounts totaling $105,623 will be applied directly to the accounts to offset costs for the Wide Area Network, Internet connection and Distance Learning Program. The program is designed to support technology and communications for instructional use in schools and libraries. None FISCAL IMPACT: STAFF RECOMMENDATION: Staff recommends appropriation of Universal Service Fund grants totaling approximately $32,688 to the grant fund to be used to purchase Windows computers and peripheral equipment for library and classroom use. Submitted by: Dr. Jane James Director of Technology Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Approved By: &41W /��+ Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens to approve Church Johnson Jane James, Director of Technology Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs x _ x McNamara_ x Minnix x Nickens x ACTION NO. A -050801-5.f ITEM NUMBER: : — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: May 8, 2001 AGENDA ITEM: Reimbursement for Overtime Expenditures for Roanoke County Narcotics Officer serving on Drug Enforcement Administration Task Force. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department participates in a Task Force with the Drug Enforcement Administration as well as surrounding law enforcement agencies. This function requires the County employee assigned to the Task Force to work a certain amount of overtime. In recognition of this requirement, the Drug Enforcement Administration reimburses the County of Roanoke for overtime expenditures. The amount of overtime authorized is established in a written agreement between participating agencies and reviewed annually. These funds vary each month based upon the overtime hours worked by the Detective. SUMMARY OF INFORMATION: Request the Board of Supervisors accept the reimbursement of these overtime funds and appropriate them to cover the overtime expense incurred. FISCAL IMPACT: Any overtime worked by the Detective is reimbursed by Drug Enforcement Administration up to $9,212 annually. STAFF RECOMMENDTION: Staff recommends the Board accept these overtime funds. SUBMITTED BY: Ray Lavinder Chief of Police Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Church _ x _ Johnson _ x _ McNamara_ x Minnix _ x Nickens _ x cc: File James R. Lavinder, Chief of Police Daniel Morris, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY MAY 8, 2001 RESOLUTION 050801-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Meeting File