HomeMy WebLinkAbout6/12/2001 - Adopted Board Recordsf
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12, 2001
RESOLUTION 061201-1 OF APPRECIATION TO JOHN ROBERT "BOB"
SLAUGHTER FOR HIS MILITARY SERVICE DURING WORLD WAR II,
ESPECIALLY THE D-DAY INVASION ON JUNE 6, 1944, AND HIS
DEDICATION TO THE ESTABLISHMENT OF A NATIONAL D-DAY
MEMORIAL
WHEREAS, during World War II Sergeant John Robert Slaughter, a Roanoke
native, served from 1941-1945 in the D Company of the 29th Infantry Division's 116th
Regimental Combat Team, joining the military when he was only 16 years old; and
WHEREAS, Sgt. Slaughter, at the age of 19, was among those who landed on
the Easy Green sector of Omaha Beach on D -Day, June 6, 1944; and
WHEREAS, Sgt. Slaughter was wounded twice and served on the front line
throughout Europe liberating French towns from the Nazis; and
WHEREAS, in 1945, Sgt. Slaughter returned to the Roanoke Valley where he
worked for the Roanoke Times before retiring from the newspaper in 1987; and
WHEREAS, in 1987, Mr. Slaughter with three other men, felt it was important to
recognize the contributions of the brave soldiers who participated in the D -Day landing
at Omaha Beach, the largest coastal invasion in the history of the world, and
established a memorial committee which ultimately became the National D -Day
Memorial Foundation; and
WHEREAS, since then, Mr. Slaughter has dedicated most of his time and efforts
promoting the National D -Day Memorial located in Bedford, Virginia, and was
instrumental in raising almost $14 million for its construction.
1
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude
and appreciation to John Robert Slaughter for his valor and heroic contributions in
World War II, especially during the D -Day invasion on June 6, 1944, and for his
dedication to the establishment of the National D -Day Memorial; and
BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its pride
that Mr. Slaughter is a resident of Roanoke County, and wishes Mr. Slaughter
continued success in his efforts to recognize the brave Americans and Allied soldiers
who died in the June 6, 1944 invasion of France.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12, 2001
RESOLUTION 061201-2 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF JAMES A. POINDEXTER, GENERAL SERVICES,
AFTER MORE THAN TWENTY THREE YEARS OF SERVICE
WHEREAS, James A. Poindexter was first employed by Roanoke County on
September 19, 1977 as a Laborer in the General Services Department; and also served
as Refuse Collector; and
WHEREAS, Mr. Poindexter retired from Roanoke County on May 1, 2001, as a
Custodian after more than twenty three years of service; and
WHEREAS, Mr. Poindexter showed his dedication and commitment to the citizens
of the County when he worked extra hours during the 1985 Flood and again during
Hurricane Hugo in 1989; and
WHEREAS, Mr. Poindexter, through his employment with Roanoke County, has
been instrumental in improving the quality of life for his fellow employees and County
citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to JAMES A. POINDEXTER for more than twenty three years of capable, loyal and
dedicated service to Roanoke County.
1
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Joe Sgroi, Director, Human Resources
Anne Marie Green, Director, General Services
2
A-061201-3
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2001
AGENDA ITEM: DRAINAGE AGREEMENT FOR NORTH COUNTY SOCCER COMPLEX
COUNTY ADMINISTRATOR'S COMMENTS;
BACKGROUND:
The Board of Supervisors, by Resolution dated January 26, 2000, requested VDOT to establish a
project that would provide adequate access to the North County Soccer Complex in the Hollins
Magisterial District of Roanoke County. The Board subsequently entered into an agreement with
VDOT on April 17, 2001, that would allow Roanoke County to administer the design and construction
of the project with $180,000 from the Recreational Access Fund, pursuant to Section33.1-223 of the
Code of Virginia.
SUMMARY OF INFORMATION:
The Department of Community Development has prepared plans for the construction of the access
road that will conform to VDOT's requirements for Recreational Access Funding. The project consists
of the construction of an 18 -foot wide asphalt road, 0.14 miles in length, from the planned intersection
with Route 601 to the complex parking lot and has been designated as Project 0952-080-310, M501.
During the review of plans for the project by VDOT, it was noted that no easement exists for an
existing pipe under Route 601 that will carry the runoff from the proposed access road. County
stormwater management regulations are being complied with by the construction of an on-site
stormwater detention facility, however there is runoff that will flow to the right-of-way ditch along
Route 601. In the absence of a drainage easement from the right-of-way, VDOT and the County will
enter into the attached agreement for the purpose of fulfilling requirements for acceptance of the access
road into the state system for maintenance.
1
FISCAL IMPACT:
In the absence of this agreement, we would have to acquire approximately one mile of drainage
easements across private property to reach a natural watercourse at the lower end of Hollins Road.
This would not only be cost prohibitive, but would be very impractical. The project essentially could
not be constructed without this agreement.
ALTERNATIVES:
1. Authorize the County Administrator to sign the agreement on behalf of Roanoke
County.
2. Decline the agreement and have staff pursue drainage easements across private
property.
STAFF RECOMMENDATION:
Staff recommends alternative 1.
SUBMITTED BY:
r
rR
Arnold Covey , Director
Department of Community
APPROVED BY:
Elmer C. Hodie
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to execute Church x _
Denied () drainage agreement Johnson _ x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Arnold Covey, Director, Community Development
2
e
DRAINAGE AGREEMENT
PROJECT 0952-080-310, M501
North County Soccer Complex
Roanoke County
THIS AGREEMENT, made this day of , 2001 between the
Board of Supervisors of Roanoke County (the "Locality") and the Commonwealth of Virginia,
Department of Transportation ("VDOT"), is to satisfy the provisions of 24 VAC 30-90-130.F
(Subdivision Street Requirements) and VDOT's requirements regarding conveyance of storm
water runoff, which impact its acceptance of new streets for maintenance as part of the secondary
system of state highways.
WHEREAS, as a condition for the VDOT's acceptance of new streets for maintenance as part of the
secondary system of state highways, 24 VAC 30-90-130.F.4. requires that an adequate and acceptable
method for transporting storm water runoff be provided from new streets to a natural watercourse.
WHEREAS, VDOT's drainage design manual requires, whenever drainage from a roadway to a
natural watercourse is interrupted or is not conveyed via a dedicated easement, assurances from
the Locality that VDOT is not responsible or liable for the results of such drainage.
WHEREAS, development of the County's North County Soccer Complex requires the road that
is to be built under the captioned project, from which storm water runoff will be discharged onto
a road currently maintained by the VDOT and ultimately from a pipe placed under Hollins Road,
State Route 601; from which point no dedicated drainage easement exists to convey the
discharge to a natural watercourse.
NOW, THEREFORE, in consideration of:
• The County's request for and the Commonwealth Transportation Board's allocation of
funds to help build the access road to the North County Soccer Complex premises,
• The VDOT's policies regarding drainage,
• The VDOT's willingness to accept the maintenance of roads developed under the
Recreational Access Road Program, pursuant to the acknowledgements provided herein:
The Locality agrees:
1. That VDOT has no maintenance, upkeep and/or repair responsibility or liability for the
subject storm water drainage discharged beyond the right-of-way limits of State Route
601.
2. To not hold VDOT liable for damages.
3. It will not seek indemnification or contribution from VDOT to correct damages arising
from improper maintenance or construction of storm water facilities.
VDOT agrees to accept the road serving the North County Soccer Complex as part of the
secondary system of state highways upon the satisfactory completion of all construction
administered under Project 0952-080-310, M501.
The parties hereto mutually agree that this Agreement is not intended to create in the public, or
any member thereof, any rights as a third party beneficiary, or to authorize anyone not a party
hereto to maintain a suit for any damages pursuant to the terms or provisions of this Agreement.
In consideration of the aforesaid, the following signatures and seals are affixed as of the date
written above:
FOR THE GOVERNING BODY OF ROANOKE COUNTY
Approved as to form Signature:
County Attorney Name and Title
FOR THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION
/s LePage 5/2001 (KMS)
Approved as to form
Office of the Attorney General
Charles D. Nottingham, Commissioner
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12, 2001
RESOLUTION 061201-4 AUTHORIZING THE BORROWING OF
$2,035,000 FROM THE INTERNAL SERVICE FUND BY THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
WHEREAS, the Board of Supervisors (the "Board") of Roanoke County, Virginia,
(the "County") has determined that it is necessary and expedient to borrow not to
exceed $1,535,000 from the County Risk Management Fund to finance certain fire and
rescue vehicles.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA:
1. The Board hereby determines that it is advisable to loan monies available
in the County Risk Management Fund to purchase fire and rescue vehicles (the "Loan")
The Loan shall be made on the terms set forth in this resolution. The County Risk
Management Fund shall lend an aggregate principal amount not to exceed $1,535,000.
There will not be an interest charge for this loan.
2. The Fire and Rescue Department will repay the Risk Management Fund
with 3 annual payments. In July 2001, 2002, and 2003, the Fire and Rescue
Department will repay the County Risk Management Fund $500,000, $500,000 and
$370,000 respectively. The additional funding to repay the County Risk Management
Fund will be provided in 2001-02 from the Town of Vinton and in 2002-03 from the sale
of existing vehicles. The County Risk Management Fund will be fully repaid in July
2003.
1
3. The Fire and Rescue Department may prepay the Loan at any time
without penalty.
4. If the funds from the County Risk Management Fund are needed before
the Loan is repaid, a request can be made to the Board of Supervisors to accommodate
if possible.
5. This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Nickens to adopt the resolution borrowing $2,035,000
from Risk Management Fund, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Diane D. Hyatt, Chief Financial Officer
Chief Rick Burch, Fire & Rescue
Danial Morris, Director, Finance
Bob Jernigan, Manager, Risk Management
2
9w
ATTACHMENT A
Schedule of Repayment of Loan from Risk Management Fund
For Purchase of Fire Vehicles
2000-01 2001-02 2002-03 2003-04
Purchase of fire vehicles
$ 2,035,000
Repayment from Fire and Rescue
vehicle replacement budget
(500,000)
$ (500,000) $
(500,000) $ (370,000)
Reimbursement from Vinton for
half of pumper in Vinton station
(140,000)
Sale of current equipment
(25,000)
Activity for year
1,535,000
(640,000)
(525,000) (370,000)
Loan Payable at beginning of year
-
1,535,000
895,000 370,000
Loan Payable at end of year
$ 1,535,000
$ 895,000 $
370,000 $ -
m:\finance\common\board-rpts\2001\6-12-01FIRE.xis 06/06/2001
A-061201-5
ACTION NO.
ITEM NUMBER ,-L
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2001
AGENDA ITEM: Request to Appropriate Matching Funds for the School Resource Officers
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On July 25, 2000, the Board approved the acceptance of grant funding for four school resource officers
(SRO's). A copy of this board report is attached. The matching funds were not identified at the time, because
staff was going to come back at a later time after it was determined how long it took to actually get the officers
on the payroll.
The Police Department was able to get the SRO's in place immediately by reassigning trained police officers.
FISCAL IMPACT:
The $71,352 matching funds for the school resource officers needs to be appropriated at the time. As stated
in the July 25, 2000 board report, these monies can be appropriated from 599 revenues in excess budget that
were received during the 2000-01 fiscal year.
STAFF RECOMMENDATION:
Staff recommends recognizing $71,352 of additional 599 revenues and appropriating it for the match
requirement for the four new school resource officers.
SUBMITTED BY:
Diane D. Hyatt
APPROVED:
Elmer C. Hodge14 6 A4-�-
Chief Financial Officer County Administrator
------------------------------------------------------------------------------------------------------------------ —
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara motion Church _ x _
Denied () to approve appropriation Johnson _ x _ —
Received () McNamara_ x
Referred () Minnix _ x _
To () Nickens _ x _
action —
cc: File
Diane D. Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent
Danial Morris. Director. Finance Brenda Chastain, Clerk, School Board
A-072500-4
ACTION NO.
n• ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 25, 2000
AGENDA ITEM: Request to accept Grant Funding for•Four School Resource Officers at the Middle
Schools and increase full-time personnel and vehicle count
COUNTY ADMINISTRATOR'S CONSJENTS:
STJMVIARY OF INFORMATION. The County of Roanoke currently has four School Resource Officers
located in the high schools. During the budget, the school administration discussed the need to expand
this program to the middle schools. Stagwas directed to try to find grant revenues to fund the positions.
With the help of Delegate Morgan Griffith and Supervisor Butch Church we have received notification
that we have been awarded grants to fund four School Resource Officers at the middle schools. This will
result in a School Resource Officer being located at each of the high schools and middle schools in the
County, with the exception of Glenvar which will share a School Resource Officer between the high
school and middle school.
In order to accept this grant the County will need to increase the number of pblice officers by four (from.
103 to 107 positions). In addition we will need to increase the vehicle count by four. The police
department will utilize vehicles that were previously to be surplus and will not spend any additional funds
for these vehicles.
FISCAL M'ACT: The grant award for these four positions totals $167,340. Of this amount $95,988
will be paid by the Department of Criminal Justice Services. It will require a local match of $71,352.
Funding for the needed $71,352 grant can come from the following sources:
1. We have recently been notified that we will receive a $252,000 increase in 599 monies that was
not budgeted in the 2000-01 budget process. These funds could be used for the match.
r 2. We can accept the grant awards and wait until mid -year to see how much money is actually
needed for the grants. Since it will take sometime to select and train the officers -we may not
actually be incurring a full. year of expenses.
Cr•��nrr*rronr..i..iwn . .,.�
:ZETA RErnx/rk N]DATION• Staff requests authorization to accept the four grants for School s:
Resource Officers at the County middle schools, increasing the personnel count for the Police
Department by four people and increasing the vehicle count for the Police Department by four. It is also
recommended that funding option 2 above is selected, and the need for additional funds will be revisited
aid-year.
SUBMITTED BY:
John Chambliss
Assistant County Administrator
L-�irut..L
Ray avinder
Chief of Police
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickens to aoorove
funding and personnel and vehicle
increases (0 )tion 2 )
John M. Chambliss, Jr., Assistant Administrator
Ray Lavinder, Chief of Police
Joe Sgroi, Director, Human Resources
W. Brent Robertson, Director, Budget
Diane D. Hyatt, Chief Financial Officer
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
John Willey, Fleet Manager
G ACOMM0NUuly\SR0grantwpd
VOTE
No Yes Abs
Church _ x
Johnson _ x
McNamara_ x
Minnix _ x
Nickens x
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12, 2001
ORDINANCE 061201-6 TO INCREASE THE SALARIES OF THE MEM-
BERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER
AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the
compensation of members of the Board of Supervisors and the procedure for increasing
their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of boards of supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore
established the annual salaries of Board members at $12,658.97 by Ordinance 061300-7
and further has established the additional annual compensation for the chairman for the
Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and
WHEREAS, this section provides that the maximum annual salaries therein provided
may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and
WHEREAS, the first reading and public hearing on this ordinance was held on May
22, 2001; the second reading was held on June 12, 2001.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors
of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to
the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of
1
the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,165.32 for
members of the Board. In addition, the chairman of the Board will receive an additional
annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum
of $1,200.
This ordinance shall take effect on July 1, 2001.
On motion of Supervisor Nickens to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12, 2001
RESOLUTION 061201-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for June
12, 2001, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 16, inclusive, as follows:
Approval of Minutes - March 13, 2001, March 27, 2001, April 10,
2001.
2. Confirmation of committee appointments to the Board of Zoning
Appeals, Clean Valley Council Liaison, Commission for Senior and
Challenged Citizens, and Parks and Recreation Advisory
Commission
3. Confirmation of County Treasurer Alfred Anderson to serve as
Roanoke County's voting delegate at the National Association of
Counties Annual Conference to be held on July 13 - 17, 2001.
4. Donation of a utility lot from Fralin & Waldron, Inc. for a sanitary
sewer pump station serving Brookfield Subdivision in the Vinton
Magisterial District.
5. Request from Schools to appropriate funds received from the sale
of "Listen to Me" videos.
6. Request for approval of annual write-off of Utility Bad Debts for
1996.
7. Request from Sheriff's Office to accept a $1175.87 federal grant
from the Bureau of Justice Assistance to purchase bulletproof
1
vests.
8. Request for placement of a "Watch for Children" on Nicholas Hill
Lane near the intersection of Polly Hill Lane.
9. Request to appropriate funds for interest expense on the Valley
Gateway Shell Building from July 1, 2001 to May 15, 2002.
11. Acceptance of donations of water, sewer, and drainage easements
for Minnick Education Center, Old Locke Court Water Tank, The
Groves, Section 7 and Hollins Garden.
12. Authorization to appoint an Interim Zoning Administrator.
13. Request from Schools to appropriate $83,263.95 Universal Service
Fund grants to upgrade school fileservers.
14. Request from Schools to appropriate $11,813.69 Dual Enrollment
net revenues to the instructional program.
15. Acceptance of Colonial Place Drive into the Virginia Department of
Transportation Secondary System.
16. Authorization to submit a grant proposal to the Virginia Department
of Criminal Justice Services for a Delinquency Prevention Planning
Grant.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor McNamara to adopt the Consent Resolution with Item 10
removed and discussed under New Business, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
2
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Alfred C. Anderson, Treasurer
Vickie Huffman, Senior Assistant County Attorney
Danial Morris, Director, Finance
Michele Dowdy, Coordinator of Guidance Services
Jane James, Director, Technology
Lorraine S. Lange, Assistant Superintendent of Instruction
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Rosemary R. Trussell, Finance Manager
Gerald S. Holt, Sheriff
Arnold Covey, Director, Community Development
Doug Chittum, Director, Economic Development
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
John M Chambliss, Jr., Assistant Administrator
3
A -061201-7.a
ACTION NO
ITEM NUMBER `" ;�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2001
AGENDA ITEM: Confirmation of Committee Appointments to the Board of Zoning
Appeals, the Clean Valley Council, the Commission for Senior and
Challenged Citizens, and the Parks and Recreation Advisory
Commission
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
At the May 22, 2001 meeting, the following nominations were made.
1. Board of Zoning Appeals
Supervisor McNamara nominated Eldon Karr to serve another five year term which
will expire June 30, 2006.
2. Clean Valley Council
Supervisor McNamara nominated Lee B. Eddy, a current member of the Clean
Valley Council, to serve as liaison to the Board of Supervisors for a three year term
which will expire June 30, 2004.
3. Commission for Senior and Challenged Citizens
Supervisor McNamara nominated Linda Lang to represent the Windsor Hills
Magisterial District. There is no term for this appointment.
5. Parks and Recreation Advisory Commission
Supervisor Minnix nominated Jack Griffith to represent the Cave Spring Magisterial
District for another three-year term which will expire June 30, 2004
1
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed.
Submitted by: Approved by,
Mary H. Allen CMC Elmer C. Hodg
Clerk to the Board County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara motion Church _ x _
Denied () to approve Johnson _ x
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x
cc: Board of Zoning Appeals
Clean Valley Council
Commission for Senior and Challenged Citizens
Parks and Recreation Advisory Commission
2
ACTION NO. A -061201-7.b
ITEM NUMBER .,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: June 12, 2001
AGENDA ITEM: Designation of voting delegate to the National Association of
Counties Conference, July 13 - 17, 2001
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The National Association of Counties Annual Conference will be held July 13 - 17,
2001, in Philadelphia, Pennsylvania. Treasurer Alfred C. Anderson has advised that he
plans to attend this conference and is willing to serve as the voting delegate for Roanoke
County at the business meeting. The Credentials Identification Form must be returned to
NACo by June 18, 2001.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors confirm the designation of Alfred
C. Anderson to serve as Roanoke County's voting delegate and that the credentials form
be forwarded to NACo.
Submitted by: Approved by:
k �alrvl AL�ly
Mary H. Allen, CMC Elmer C. Hodde
Clerk to the Board County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara motion Church _ x _
Denied () to approve Johnson _ x
Received () McNamara_ x _
Referred () Minnix _ x
To O Nickens _ x _
cc: File
Alfred C. Anderson, Treasurer
Credential Committee
�J
MEMORANDUM • t €>.,,; .,.
To: County Executives, Parish Presidents, Borough Mayors, and County
Board Chairpersons
From: Jane Hague, NACo President
Date: May 151, 2001
Re: Voting Credentials — 2001 Annual Conference
We are preparing for NACo's 66`h Annual Conference, being held July 13-17, 2001 in the
City and County of Philadelphia, Pennsylvania. We need your help to ensure that your
county can participate in the association's annual election of officers and policy adoption
for this year's American County Platform.
According to NACo bylaws, in order to vote, a county must have paid its
membership dues and have one paid registrant for the conference. Please indicate on
the enclosed form the name and voting delegate and alternates) authorized to pick up
you county's voting materials. Additionally the chief elected official must sign the form.
In addition, state association Executive Directors or Presidents are entitled to pick
up unclaimed credentials on Monday, July 16. If you do not want the state association
to receive your voting materials, please check the box on the enclosed form.
Please mail the enclosed form to the following address no later than Monday, June
18`h.
Credentials Committee
C/o Josh Fudge
National Association of Counties
440 First Street, N.W.
Washington, D.C. 20001
You may fax the form, attention to Josh Fudge, to 202.393.2630.
Membership Coordinator Josh Fudge can be reached at 202.942.4242 should you have
any questions regarding voting procedures. We look forward to seeing you in
Philadelphia!
® 3 NACo 2001 Credentials (Voting)
38553 Identification Form
0
Please complete and return this form to:
NACo, Attn: Josh Fudge, 440 First Street, NW, Washington, DC 20001
or fax it to Josh Fudge at (202) 393-2630 by June 18th
or have the voting delegate(s) carry it with them to the conference and present it at the Credentials
Desk.
Designated Delegate
State
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Job Title
First Alternate
First Name Last Name
Job Title
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This form must be signed by the Chief Elected Official from your county. Submissions
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6
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Check here if you do not wish the State Association Representative to pick up your credentials.
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A -061201-7.c
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2001
AGENDA ITEM: Donation of a Utility Lot, .080 acre, for a sanitary sewer pump station serving
Brookfield Subdivision, in the Vinton Magisterial District, as shown on Plat
Book 18, page 77, from Fralin & Waldron, Inc. to the Board of Supervisors
of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves the donation and acceptance of the following parcel ofland
for the sanitary sewer pump station to serve Brookfield Subdivision, in the Vinton Magisterial
District, to the Board of Supervisors of Roanoke County:
a) Donation from FRALIN & WALDRON, INC., a Virginia corporation, of the fee
simple interest in a parcel of land, consisting of 0.080 acre, shown and designated as
"UTILITY LOT - 0.080 AC." on Sheet 4 of the `Survey for BROOKFIELD SECTION
1', surveyed May 22, 1995, prepared by Robert G. Cantley, Inc., said plat being
recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in
Plat Book 18, page 77, a partial copy of which is attached hereto as Exhibit A. Said
lot is designated upon the Roanoke County Land Records as Tax Map #79.01-3 -26.2.
The location and dimensions of this property have been reviewed and approved by County
staff.
FISCAL IMPACT:
No County funding is required.
STAFF RECOMMENDATION:
Staff recommends acceptance of the donation.
Respectfully submitted,
V ckie L. Huffma
Sr. Asst. County Vorney
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara motion Church _ x
Denied () to approve Johnson _ x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Vickie Huffman, Senior Assistant County Attorney
Gary Robertson, Director, Utility
G:\ATTORNEY\ VLH\AGENDA\CONSENT\Brookfield l &2.rp[.wpd
33.971 ACRES t
REMAINING PROPERTY OF
FRAIAN do WALDRW INC.
DB 1449 PG 60
DB 144.9 PG 64
TAX MAP Na, 79.01-3-20
RODERT LIFE do CLAIRE A TUCIM
`. DB 466 PG \`
TAX U"P No. 78.0101--
3-27
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STORMWATER
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1.312 AC
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PROPERTY OF
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EMBIT A
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RETENTION AREA ,
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ROBERT G. CAKUY
NIX 11*7
I HEREBY CERTIFY THAT THI
IS BASED ON AN ACTUAL F1
A -061201-7.d ACTION #
ITEM NUMBER
MEETING DATE: June 12, 2001
AGENDA ITEM: Request for appropriation of funds from the sale of "Listen to Me" videos.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: In 1992, TRUST and Guidance Services produced the
video "Listen to Me" as part of the training for the Natural Helper
Program. The video is the property of Roanoke County Schools and
TRUST. Recently requests have been received from other school systems
to purchase the videos. One video has been sold at this time for a sum of
$45.00. Roanoke County Schools has agreed to an equal share of the
profit from sale of videos with TRUST.
Revenues received will be used to purchase additional materials for the
Natural Helper Program.
FISCAL IMPACT: None
STAFF RECOMMENDATION: Staff recommends appropriation of $45.00 and any addition
monies received from the sale of the video to the Guidance Services Natural Helper Program.
MrsLMichele Dowdy 0Elmer C. Hodb
Coordinator of Guidance Services County Administrator
-------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara motion Church — x
Denied () to approve Johnson — x _
Received () McNamara_ x
Referred () Minnix — x
To () Nickens _ x
cc: File
Michele Dowdy, Coordinator of Guidance Services
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
A -061201-7.e
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
June 12, 2001
Request for approval of annual write-off of Utility Bad Debts for 1996
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Each year the County writes off the Utility delinquent accounts that are over
five years old. This policy is consistent with the procedures used by the Treasurer for the write off
of delinquent personal property accounts as prescribed by law. The following efforts have been
made to collect these accounts:
1. Collection letters requesting payment.
2. Filing with the Department of Taxation Debt Set-off Program.
3. Filing Warrants in Debt where a valid address is available.
4. Continuing to research for delinquent accounts through the DMV, VEC and Department
of Taxation Records.
SUMMARY OF INFORMATION: The delinquent utility accounts to be written off at this time are:
Year Amount Number of Accounts Total Billing Delinquency
1996 $6,264.59 36 $11,895,402.00 .05%
t
A comparison of the prior four years of delinquent account write-offs is shown below:
Year
Amount
Number of Accounts
1995
$8,018.07
41
1994
$7,838.15
39
1993
$6,389.56
43
1992
$9,370.49
45
FISCAL IMPACT: None.
Total Billing
Delinguency
$11,590,475.00
.07%
$9,848,704.00
.08%
$8,636,519.00
.07%
$7,801,429.00
.12%
STAFF RECOMMENDATION: Staff recommends writing off the 1996 delinquent accounts.
Respectfully submitted,
Rosemary R. Trussell
Finance Manager
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
A proved by,
Elmer C. Hddge
County Administrator
ACTION
Motion by: Joseph P. McNamara motion
to approve
cc: File
Rosemary R. Trussell, Finance Manager
Danial Morris, Director, Finance
VOTE
No Yes Abs
Church _ x _
Johnson _ x _
McNamara_ x _
Minnix _ x
Nickens _ x
ACTION NO. A 061201-7.f
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: June 12, 2001
AGENDA ITEM: The Sheriff s Office requests the acceptance of a federal grant approved under
the Bulletproof Vest Partnership Grant Act of 1998 from the Bureau of
Justice Assistance.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Sheriff's Office applied to the Bureau of Justice Assistance for funding
under the Bulletproof Vest Partnership Grant Act of 1998. The grant was approved by Internet e-mail
to Ms. Lisa Ward, Finance. (See Attachment A) This grant would allow the Sheriff's Office to
purchase bulletproof vests to provide heightened protection for Court Bailiffs in the Court Services
Division and for Transportation Deputies in the Corrections Division. The Sheriff s Office received an
award of $1175.87. With the required cash matching funds (50%/50%), the total amount of the
award approved by the Board will be $2351.74. The Sheriffs Office will match the $1175.87
awarded by the Bureau of Justice Assistance from the Sheriff's Sub -Fund Account for a total of
$2351.74 available to purchase vests.
SUMMARY OF INFORMATION: I request that the Board of Supervisors accept the grant
award from the Bureau of Justice Assistance for the purchase of bulletproof vests for Sheriff's
Office personnel.
FISCAL IMPACT: None. Matching funds are available in the Sheriffs budget.
ALTERNATIVES: None
STAFF RECOMMENDATION: Staff recommends the acceptance of the awarded funds.
Respectfully submitted, Approved by,
r [cam
Gerald S. Holt Elmer C. Hodg
Sheriff County Administrator
1-7
------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara motion Church _ x _
Denied () to approve Johnson _ x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens x
action
cc:
File
Gerald S. Holt, Sheriff
Danial Morris, Director, Finance
fi44a c. A met4
From: <vests@ojp.gov>
To: <Iward@co.roanoke.va.us>
Date: 5/17/01 12:04AM
Subject: BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM FUNDING
ANNOUNCEMENT
Congratulations!
It is our pleasure to officially announce that the application for the
2001 Bulletproof Vest Partnership Grant Program from
ROANOKE COUNTY
has been approved in the amount of $ 1175.87. This amount represents the
maximum federal funds available. These funds may now be used to pay up to 50%
of the cost of approved vest purchases. Electronic requests for payments will
be processed beginning June 1st.
As vests are delivered to the jurisdiction's participating law
enforcement agencies, online receiving reports must be completed, followed by
the jurisdiction's online payment request (section 3.3 in the jurisdiction
electronic handbook). Jurisdictions are responsible for ensuring that
purchased vests are in compliance with applicable program standards, that the
invoiced prices do not include unrelated law enforcement equipment, and that
program payments do not exceed 50% of the total costs.
When the Bureau of Justice Assistance (BJA) receives the jurisdiction's
request for payment, funds are electronically transferred from the U.S. Treasury
to the jurisdiction's bank account, as specified during the online registration
process. The payment process automatically calculates and transfers half of the
total amount in each request for, payment, until the jurisdiction's available
funds are depleted. Please allow up to twenty-five business days after each
request for the electronic transfer to be completed. Jurisdictions are
responsible for facilitating prompt payment to vest vendors.
We recognize that jurisdiction and.law enforcement agency operational
and equipment needs are subject to change. Consequently, participating agencies
are not required to purchase the exact number, type or model of vests contained
in the approved application. Vests may be purchased at any threat level, make
or model, from any distributor or manufacturer, as long as the vests have been
tested and found to comply with applicable National Institute of Justice
ballistic or stab standards. The original application cannot be changed; any
changes in actual purchases will be reflected in the online Receipt of Vest
portion in each participant's electronic handbook.
Only law enforcement officers may receive vests through this program.
According to the Act, "law enforcement officer" means any officer, agent, or
employee of a State, unit of local government, or an Indian tribe authorized by
law or by a government agency to engage in or supervise the-
prevention,
detection, or investigation of any violation of criminal law, or authorized by
law to supervise sentenced criminal offenders. Eligible officers may be
full-time, part-time, paid or volunteer.
Jurisdictions may request payments from this year's application through
September 30, 2005. Payments of federal funds can be requested whenever vests
are received. Jurisdictions are not permitted to purchase vests through this
program if they also use money from BJA's Local Law Enforcement Block Grant
Program to purchase vests during the same fiscal year.
Procurement transactions and payments may be subject to audits by the
U.S. General Accounting Office, U.S. Department of Justice's Office of the
Inspector General, state or local government auditors, and auditors from
independent public accounting firms. Jurisdictions must follow their local
procurement policies and procedures, including maintenance of reliable and
accurate accounting systems, record keeping, and systems of internal control.
Recipients of federal funds are expected to retain documentation supporting
all program transactions for at least three years after the closure of audit
reports related to such findings. If any litigation, claim, negotiation, audit,
or other action involving records has been started before the expiration of the
three-year period, the records must be retained until completion of the action
and resolution of all related issues, or until the end of the regular three year
period, whichever is later.
This electronic message serves as BJA's primary funding notification.
No award or grant documents will be forthcoming and this program does not have
a generic grant or award number. The Catalog of Federal Domestic Assistance
(CFDA) number for this program is #16-607, the full text of which can be found
under Program Resources at the program's main web site http://vests.ojp.gov. If
you require additional information, please address your questions to the
attention of the Bulletproof Vest Program Manager, Bureau of Justice Assistance,
4th floor, 810 7th Street, N.W., Washington, D.C., 20531. If you need help
with the electronic handbooks or other technical, Internet issues, please call
the BVP technical support staff at toll-free 1-877-75VESTS (1-877-758-3787) or
at the toll number 301-595-4595. Thank you.
Again, congratulations and thank you for participating in this important
program.
Sincerely,
The Bulletproof Vest Program, BJA
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 12TH DAY OF JUNE, 2001, ADOPTED THE FOLLOWING:
RESOLUTION 061201-7.g THE TRANSPORTATION COMMISSIONER
REQUESTING A "WATCH FOR CHILDREN" SIGN
WHEREAS, the General Assembly enacted an amendment to the Code of
Virginia, adding Section 33.1-210.2 regarding the installation and maintenance of "signs
alerting motorists that children may be at play nearby," and
WHEREAS, the Board of Supervisors along with the Virginia Department of
Transportation staff institute a local policy, and
WHEREAS, a petition has been received that meets both Roanoke County and
the Virginia Department of Transportation guidelines, and
WHEREAS, the homeowners of Nicholas Hill Lane have agreed to fund the
installation of the sign,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street
location be reviewed for a "Watch for Children" sign, pursuant to Section 33.1-210.2,
Code of Virginia:
Sign Location: On Nicholas Hill Lane near the intersection of Polly Hill
Lane.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor McNamara
Seconded By: None Required
Yeas: Supervisors Johnson, McNamara, Church, Nickens, Minnix
Nays: None
Absent: None
A Copy Teste:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12, 2001
RESOLUTION 061201-7.h APPROPRIATING AND DONATING PUBLIC
FUNDS TO THE ROANOKE COUNTY INDUSTRIAL DEVELOPMENT
AUTHORITY TO PAY INTEREST EXPENSE FOR THE VALLEY
GATEWAY SHELL BUILDING
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, ("the
County") and the Industrial Development Authority of Roanoke County ("the Authority")
desire to promote and encourage the economic development of Roanoke County,
Virginia, and the Roanoke Valley by the recruitment of new industry for the Roanoke
Valley, in order to provide for increased employment and corporate investment in the
County; and
WHEREAS, this increased employment and investment constitutes a valid public
purpose for the expenditure of public funds; and
WHEREAS, the County desires to support these economic development efforts
of the Authority by donating public funds to the Authority in accordance with the
provisions of § 15.2-1205 of the Code of Virginia; and
WHEREAS, by an agreement between the Authority, the County, F&W
Properties II, Inc., and the Greater Roanoke Valley Development Foundation ("the
Foundation") a shell building was constructed at Valley Gateway. This agreement
provides that the Authority will begin making the interest payments on the construction
loan held by the Foundation beginning two years after the completion of construction
(November 11, 2000) and continuing until either (a) the building is sold, or (b) the
Foundation's five year note to the Authority has become due (May 15, 2002) .
WHEREAS, on November 14, 2000,the Board of Supervisors appropriated and
donated to the Authority $45,000 to pay interest payments on the construction loan held
1
by the Foundation on the shell building in Valley Gateway from November 11, 2000 to
June 30, 2001.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the sum of $70,000 is hereby appropriated and donated to the Authority.
That this appropriation of public funds is made from funds available and previously
appropriated in the County's Public Private Partnership account.
2. That this appropriation and donation to the Authority is made for the following
economic development purposes: to pay the interest payments on the construction loan
held by the Foundation on the shell building in Valley Gateway from July 1, 2001
through May 15, 2002.
3. That the appropriate officers or agents of the County are hereby authorized
and directed to take such actions as may be necessary to accomplish the purposes of
this resolution, and all actions taken by such officers and agents in connection with this
transaction are hereby ratified and confirmed.
4. That this resolution shall take effect immediately.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the. Board of Supervisors
cc: File
Diane D. Hyatt, Chief Financial Officer
Doug Chittum, Director, Economic Development
Danial Morris, Director, Finance
2
A-061201-7 . i
ACTION t
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2001
SUBJECT: Request to Accept Donations of Water, Sewer and Drainage Easements
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
These consent agenda items involve acceptance of the following easements for water, sewer or
drainage purposes in connection with the referenced location or project:
A. Minnick Education Center — Water Easement
Donation of a water easement, of variable width, from Minnick Education Center, Inc.
(Deed Book 1642, page 1764; Tax Map No. 27.17-04-13.1), as shown on a plat dated
December 21, 2000 and revised February 14, 2001, which was prepared by the Roanoke
County Utility Department. A copy of the plat is attached hereto as Exhibit "A -I". The
easement was donated in conjunction with the water line extension installed to serve the
Minnick Education Center. The water line easement is located along the northern shoulder
of Dent Road at its intersection with Airport Road in the Hollins Magisterial District.
B. Old Locke Court Water Tank — Drainage Easement
Donation of a 15 -feet wide, water tank drain line easement from Carol Bell Chappell (Deed
Book 1648, page 1442; Tax Map No. 86.01-10-15) as shown on the plat dated March 30,
2001, which was prepared by the Roanoke County Utility Department. A copy of the plat is
attached hereto as Exhibit "A-2". The easement shall allow for relocation of the existing
overflow/drain line for the Old Locke Court water tank located at 5820 Old Locke Court in
the Cave Spring Magisterial District.
C. "The Groves" — Section 7 — Sewer Easement
Donation of a sewer force main easement, of variable width, from Boone, Boone & Loeb,
Inc. (Deed Book 1646, page 449; Tax Map Nos. 96.07-07-39 and 96.07-07-40), as shown
on the plat dated May 22, 2001, which was prepared by the Roanoke County Utility
Department. A copy of the plat is attached hereto as Exhibit "A-3". The easement is
located between the properties located at 6224 Broughton Drive and 6230 Broughton Drive
in the Cave Spring Magisterial District.
D, Hollins Gardens Sewer Line Extension — Sewer Easement
Donation of a 15 -foot wide sanitary sewer easement, from Elmo and Sandra P. McLaurin
(Deed Book 1202, page 233; Tax Map No. 27.11-04-49), as shown on a plat dated May 21,
2001, which was prepared by the Roanoke County Utility Department. A copy of the plat is
attached hereto as Exhibit "A-4". The easement is situated at the rear of the property
located at 7425 Estes Street in the Hollins Magisterial District.
FISCAL IMPACT:
These easements are being donated by the respective property owners and will have no fiscal
impact.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the donation of these easements and
authorize the County Administrator to execute the subject deeds of easement.
SUBMITTED BY:
Gary Rob rtson, P.E.
Utility Director
APPROVED:
��� .� X? if
Elmer C. Hodb
County Administrator
--------------------------------------
---------------------- ------
ACTION
VOTE
No Yes Abs
Approved (x) Motion by: Joseph P McNamara motion Church _ x
Denied () to approve — Johnson _ x
McNamara_. x
Received ()
Referred Minnix _ x
()
To Nickens — x
O —
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
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D.B. 1670, P6. 730
NEW DRAIN LINE EASEMENT
LINE
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92.22'
2-3
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156.00'
3-4
S78'1 1'43"E
15.45'
4-5
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LOT 5 SECTION 7 OF STEEPLElfUNT
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R= 55.00 S 86'20'36" W — —
T= 15.38
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\ LOT I
\ T4A- PARCEL ,A"86.01-10-16
PROPERTY OF BOONS, BOONE & LOEB, INC. (ROAIJOKE COUNTY) II
No TES'
1. TOTAL AREA OF NEW DRAIN LINE EASEMENT = 3,814 S.F. —I
2. /T IS THE EXPRESS INTENT OF THIS PLA T TO CREA TE THE NEW DRAIN LINE — — — — —
EASEMENT TO SE L OCA TED ON TAX MAP PARCEL N0. 86.01-10-15
PLAT SHOWING
WATER `WANK DRAIN LINE EASEMENT
BEING GRANTED TO
THE COUNTY OF ROANOKE
BY
WAY CAROL BELL CHAPPELL
ACROSS TAX MAP NO. 86.01 —10-15
THIS PLAT IS FOR THE SOLE PURPOSE OLD LOCKE COURT
OF CREATING A 15' DRAIN LINE ANON WATER TANK
EASEMENT AS SHOWN HEREON AND Fi0
DOES NOT CONSTITUTE AN ACTUAL OF F
BOUNDARY SURVEY. lb CAVE SPRING MAGISTERIAL DISTRICT
/— ROANOKE COUNTY, VIRGINIA
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NEW SANITARY SEWER EASEMENT
LINE
DIRECTION
DISTANCE
1-2
N53'0 1'37"E
67.87'
2-3
N26'42'47"E
71.86'
3-4
S22'2 VOCE
19.86'
4-5
S26'42'47"W
73.64'
5-6
S53°01'37"W
1 64.92'
6-1
N26'37'25"W
20.33' (CH)
EASEMENT AREA = 2,4U6 S.I
(� TAXPARCEL #96.07-07-38 _W
PROPERTY OF !
I B0ONE B0ONE & LOEB, AVC. lo�v
1 D.B.1646PG.,449 \
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TAXPARCEL #96.07-07-39
PROPERTYOF
BOONE BOONE &LOEA INC.
D.B. 1646PG. 449
20' EX. S.S.E.
TAXPARCEL #96.07-01-01
PROPERTYOF
JANETT. SCULL
D.B. 1248 PG. 988
PROP. 15' S.S.E. 4
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/ `- EX. 20' W.L.B.
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PROP. 20' S.S.E.
TAXPARCEL #96.07-07-40
c1 I 15'P.u.E. PROPERTYOF 71
C3 A=30°44'38" BOONEBOONE & LOEB, WC.
R=55.00 D.B. 1646PG. 449
A= 21 °18'42" T=15.12
R= 54.97 Lr 29.51
T= 10.34 BRG. N 0°3553" W/ N71 1347'LV
L= 20.45 CRD. 29,16 '
BRG. N 26°3725" W 61.3y,
CHD. 20.33
\ TAXPARCEL #96.07-07-41
\ PROPERTYOF
\ BOONE BOONE & LOEB, INC.
\ D.B. 1646PG. 449
NOTES.- \
1. TOTAL AREA OF NEW SANIFARY SEWER LINE EASEMENT = 2,408 S.F.
2. /T /S THE EXPRESS /N TENT OF THIS PLA T TO CREA TE THE NEW SAN/TARY SEWER
EASEMENT TO HE LOCATED ON TAX MAP PARCEL NOS 96.07-07-39 & 96.07-07-40
i
i
4XPARCEL #96.07-01
PROPERTYOF
REGINALD S. SMD&
D.B. 1078 PG.106
PLAT SHOWING
SANITARY SEWER LINE EASEMENT
BEING GRANTED TO
THE COUNTY OF ROANOKE
BY
BOONE BOONE & LOEB, INC.
ACROSS TAX MAP PARCEL NOS. 96.07-07-39 & 96.07-07-40
EXHIBIT "A"-3
THIS PLAT IS FOR THE SOLE PURPOSE oANO SECTION No. 7
OF ADDING A VARIABLE WIDTH SANITARY
SEWER EASEMENT AS SHOWN HEREON THE GROVES"
AND DOES NOT CONSTITUTE AN ACTUAL ABs
BOUNDARY SURVEY.CAVE SPRING MAGISTERIAL DISTRICT
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A= 41 °21'24"
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R= 55.00
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T= 20.76
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L=39.70
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BRG. N 57°57'19" W
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CHID. 38.84
C1 I
TAXPARCEL #96.07-01-01
PROPERTYOF
JANETT. SCULL
D.B. 1248 PG. 988
PROP. 15' S.S.E. 4
c�
EX. 15' D.E. ao \
,� of
/ o_ o;
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/ `- EX. 20' W.L.B.
/ 1-- 7.5'
10.00'
PROP. 20' S.S.E.
TAXPARCEL #96.07-07-40
c1 I 15'P.u.E. PROPERTYOF 71
C3 A=30°44'38" BOONEBOONE & LOEB, WC.
R=55.00 D.B. 1646PG. 449
A= 21 °18'42" T=15.12
R= 54.97 Lr 29.51
T= 10.34 BRG. N 0°3553" W/ N71 1347'LV
L= 20.45 CRD. 29,16 '
BRG. N 26°3725" W 61.3y,
CHD. 20.33
\ TAXPARCEL #96.07-07-41
\ PROPERTYOF
\ BOONE BOONE & LOEB, INC.
\ D.B. 1646PG. 449
NOTES.- \
1. TOTAL AREA OF NEW SANIFARY SEWER LINE EASEMENT = 2,408 S.F.
2. /T /S THE EXPRESS /N TENT OF THIS PLA T TO CREA TE THE NEW SAN/TARY SEWER
EASEMENT TO HE LOCATED ON TAX MAP PARCEL NOS 96.07-07-39 & 96.07-07-40
i
i
4XPARCEL #96.07-01
PROPERTYOF
REGINALD S. SMD&
D.B. 1078 PG.106
PLAT SHOWING
SANITARY SEWER LINE EASEMENT
BEING GRANTED TO
THE COUNTY OF ROANOKE
BY
BOONE BOONE & LOEB, INC.
ACROSS TAX MAP PARCEL NOS. 96.07-07-39 & 96.07-07-40
EXHIBIT "A"-3
THIS PLAT IS FOR THE SOLE PURPOSE oANO SECTION No. 7
OF ADDING A VARIABLE WIDTH SANITARY
SEWER EASEMENT AS SHOWN HEREON THE GROVES"
AND DOES NOT CONSTITUTE AN ACTUAL ABs
BOUNDARY SURVEY.CAVE SPRING MAGISTERIAL DISTRICT
z
z 2' ROANOKE COUNTY, VIRGINIA
NEW SANITARY SEWER EASEMENT
LINE DIRECTION DISTANCE
1-2
N14'11'19"W
145.60'
2-3
N12'48'43"E
25.89'
3-4
N69'09'00"E
3.27'
4-5
Sl 4* 1 1' 1 9"E
152.29'
5-1
S27'32'05"W
22.54'
/ N6�a3o
/ 3
4
EASEMENT AREA = 2,274 S.F.
2 0
/ N
a
LOT 17 N
TAr PARCEL /.27.11-Of-4tg
/ PROPERTY OF A
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BAR9.4R4 S CR!GGS
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TXr PURCEL ,{27.11-04r-50
PROPERTY OF W
\ ROBERT B. &
MRBUR4 S. CBICCS
\ B.B. 71$ PG .71 \
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\ PROPERTY OF
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1202 PG =7 \
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LOT 10 \ \
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TAA' PARCEL f2711 -0f-50
/ PROPERTY OF \
ti ALMO & XtAOR.4 P. A/CLAUBIN
\ I I C A= 20'46'07' B.B. 1202, PC. 299 \
\I R= 40.00
I L- 14.0
DRG. N 21'12'00' 11
\ ` CHD. 14.42 \
\ / \
Ir \ 6'ST65 STREET \
\ 50' R/A'' \ \ \
TAX P4AML
PROPERTY OF
ER/C A: & C.fRL.f C. BURLEY \ \
D.B. 1190, PG. 1756 \
NO TES.
1. TOTAL AREA OF NEW SEWER LINE EASEMENT = 2,274 S.F.
2. /T /S THE EXPRESS /N TENT OF THIS PLA T TO CREA TE THE NEW SANITARY SEWER
EASEMENT TO BE LOCATED ON TAX MAP PARCEL NO. 27.11-04-49
PLAT SHOWING
15 -FOOT NIDE SANITARY SEWER EASEMENT
BEING GRANTED TO
THE COUNTY OF ROANOKE
BY
ELMO & SANDRA P. MCLAURIN
ACROSS TAX MAP NO. 27.11-04-49
EXHIBIT
THIS PLAT IS FOR THE SOLE PURPOSE �OANQ,-,
OF CREATING A 15' SANITARY SEWER L
EASEMENT AS SHOWN HEREON AND �O�p
DOES NOT CONSTITUTE AN ACTUAL
))A„ AII4
HOLLINS GARDENS
SEWER LINE EXTENSION
HOLLINS MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
ACTION NUMBER A -061201-7.j
ITEM NUMBER -r— .,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 12, 2001
AGENDA ITEM: AUTHORIZATION TO APPOINT INTERIM ZONING ADMINISTRATOR
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Roanoke County Zoning Ordinance provides that the County Planner shall serve as the
Zoning Administrator, with all the duties and responsibilities for administration and enforcement
of the Zoning Ordinance. Upon receiving the resignation of Mr. Harrington, County Planner,
Roanoke County needs to appoint, on an interim basis, a new zoning administrator.
In the past, the Board of Supervisors has appointed the Zoning Administrator. As Director of the
Department of Community Development, I am requesting the authorization to assign this
responsibility to David Holladay who currently holds the position of Planner.
The Department of Community Development is currently developing a restructuring plan for the
planning division. This interim appointment will help provide the time necessary to complete the
work and to prepare the necessary documents to implement the new restructuring plan. Once
the plan is complete, staff will submit any additional action required by the Board.
Staff is requesting that the Board of Supervisors approve and authorize this appointment to
avoid any legal challenge to the validity of existing or future County enforcement actions.
ALTERNATIVES AND IMPACT:
1. Approve the appointment of David Holladay as Interim Zoning Administrator.
2. Take no action, and by default, the Senior Planner will act as Zoning Administrator.
1
STAFF RECOMMENDATION:
Staff is requesting the Board of Supervisors to approve alternative one.
SUBMITTED BY:
APPROVED BY:
Arnold Covey, Director Elmer C. Hodg
Department of Community development County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara motion Church _ x
Denied () to approve Johnson _ x _
Received () McNamara_ x —
Referred () Minnix — x
To () Nickens _ x
action
cc: File
Arnold Covey, Director, Community Development
Paul M. Mahoney, County Attorney
oil
MEETING DATE:
AGENDA ITEM:
A -061201-7.k ACTION ##
June 12, 2001
Request for appropriation of Universal Service Fund Grants
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF
ITEM NUMBER
INFORMATION: Roanoke County Schools has received notification that
additional funding has been approved for an "out of the window"
application for the 1999-2000 school year. This funding was requested for
the upgrades to our network and wireless networking approved last spring.
The school system is eligible to receive reimbursements up to $38,335.15
for the network routes purchased from Verizon and up to $44,928.80 for
wiring projects purchased from Network Integrators. The actual amounts
received will depend on both contract dates and dates that work was
completed.
The program is designed to support technology and communications for
instructional use in schools and libraries. Staff suggests using this
unanticipated funding to upgrade file servers to support library and
instructional programs.
FISCAL IMPACT: None
STAFF RECOMMENDATION: Staff recommends appropriation of Universal Service Fund
grants totaling approximately $83,263.95 to be used to upgrade school fileservers.
Dr. fane James, Director Elmer C. Hodge
Director of Technology County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara motion Church _ x
Denied () to approve Johnson _ x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens x
cc:
File
Jane James, Director, Technology
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
ACTION # A-061201-7.1
ITEM NUMBER :Z—
MEETING DATE: June 12, 2001
AGENDA ITEM: Request for appropriation of Dual Enrollment Net Revenues
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Roanoke County Schools and Virginia Western Community College have an agreement
whereby the college provides college level courses in English, US History, and certain
vocational subjects. These courses are taught by Roanoke County teachers who meet the
college's criteria for adjunct professors. Monies that have been collected exceed the expenses;
therefore, there is a request for these additional funds to be appropriated for inservice and
materials that will be used in the program.
SUMMARY OF INFORMATION:
Roanoke County Schools collected $24,600.00 tuition from 490 students. VWCC will reimburse
$43,607.69 for services rendered (teachers, administrating expenses, rooms, utilities, and
maintenance). Roanoke County Schools owes VWCC $56,394.00 for tuition and technology
fees and college service fees. The difference between what was collected and what was spent
is $11,813.69
FISCAL IMPACT:
Roanoke County Schools requests that $11,813.69 be appropriated to the instructional program
for use in the dual enrollment program.
Budget Code: 797530-6501
STAFF RECOMMENDATION:
Staff recommends
r
Lorraine S. Lange to Btmertt. Hodge
Assistant Superintendent of Instruction County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Joseph P. McNamara motion
to approve
VOTE
No Yes Abs
Church _ x
Johnson _ x _
McNamara_ x _
Minnix _ x _
Nickens _ x _
cc: File
Lorraine S. Lange, Assistant Superintendent of Instruction
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON
THE 12TH DAY OF JUNE, 2001, ADOPTED THE FOLLOWING:
RESOLUTION 061201-7.m REQUESTING ACCEPTANCE OF COLONIAL PLACE
DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the street described on the attached Addition Form SR -5(A), fully
incorporated herein by reference are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999 for comprehensive stormwater detention which applies
to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor McNamara
Seconded By: None Required
Yeas: Supervisors Johnson, McNamara, Church, Nickens, Minnix
Nays: None
Absent: None
A Copy Teste:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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—Brambleton Ave.
Rte. 419
olonial Place Dr.
Colonial Ave.
V/C1N/TYMAP
X 15"
NORTH
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
Acceptance of Colonial Place Dr.
into the Virginia Department of
Transportation Secondary System.
A -061201-7.n
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE
AGENDA ITEM:
June 12,2001
Authorization to
Commonwealth of
Justice Services
Planning Grant
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Submit a Grant Proposal to the
Virginia Department of Criminal
for a Delinquency Prevention
The County of Roanoke has been notified by the Commonwealth of
Virginia Department of Criminal Justice Services that grant monies
are available for Risk -Focused Delinquency Prevention Planning
Training. This training requires a collaborative effort among the
various agencies dealing with the issues surrounding delinquency
prevention. The related planning efforts and the resultant studies
will be used by corresponding State agencies to determine the most
productive use of other grant funds. Participation in the County
planning process already include representatives from the Schools,
Social Services, Health, Court Service Unit and other agencies such
as Blue Ridge Behavioral Health. The cost of the training will be
covered by the State, however, the grant application requires that
the application be acknowledged by the governing body. There will
be no cash match required if the grant is approved.
The purpose of this report is to advise you of our desire and
plan to apply for this grant. The paperwork has been submitted to
Richmond for consideration, but is on hold until the Board of
Supervisors has been advised of this effort. Through the
collaborative planning efforts within our community and the
training afforded by this grant, we should be better able to
identify and focus on the risk behaviors where we can effect the
greatest change. Through data collection in this collaborative
effort, we should be more focused in the intended results of other
grants that we may seek in the future.
RECOMMENDATIONS:
Staff requests your permission to apply to the Department of
Criminal Justice Service for this training grant.
1
Respectfully submitted,
JqZn M. Chambliss r.
Assistant Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Approved byy,/ �
1yal')^ ems; i.c-1t1-/( VZ4
Elmer C. Hoc14e
County Administrator
ACTION
Motion by: Joseph P. McNamara motion
to approve
action
cc: File
John M Chambliss, Jr., Assistant Administrator
2
VOTE
No Yes Abs
Church _ x
Johnson _ x
McNamara_ x
Minnix _ x _
Nickens _ x _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY JUNE 12, 2001
RESOLUTION 061201-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Closed Meeting File