HomeMy WebLinkAbout9/11/2001 - Adopted Board RecordsA-091101-1
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 11, 2001
AGENDA ITEM: Request for funding for emergency replacement of Masons Cove
Fire and Rescue Station Septic System
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend Approval
BACKGROUND: In April, the septic system at the Masons Cove Fire and Rescue
station failed, resulting in the building being unusable for several days. The County
temporarily installed portable toilet facilities, so that the station could be re -opened, and
as a short term solution, repaired the septic tank and began pumping the septic system
on a weekly cycle.
The soil in that part of the County contains a high level of clay, and it is difficult to find
appropriate areas for septic systems. Many of the residents along Bradshaw Road
have experienced similar problems, and the Masons Cove station has long had a
problem with standing water and the septic system itself.
At the request of the Health Department, which is responsible for issuing septic permits,
the County hired a soil scientist to test the soil at Masons Cove, and the report showed
that the soil was not suitable for a traditional system. The consultant also looked at land
around the station, but none of it met the criteria, either. The soil scientist
recommended a package sewage treatment plant as an alternative which would be
acceptable to the Health Department and keep the facility open and operational for the
future.
The County's General Services and Utility Departments worked with the Health
Department to find an acceptable system, and the state issued a sewage system
construction permit in June. The system was designed by the Utility Department, and
purchased from the FAST wastewater treatment systems company.
The system was delivered the week of August 27, and is currently being installed. It is
expected to be operational by September 15.
r�
SUMMARY OF INFORMATION: There were no funds included in the current fiscal year
budget for the replacement of this septic system. The system which is being installed is
more expensive than a traditional system, because it involves a much more
sophisticated method of sewage treatment before discharge. The FAST system, which
was chosen for this project, was less expensive than the other available alternative, and
the County used companies on contract to provide the majority of the other services
required, such as electrical work, construction of the tanks, etc. Installation of this
system should prevent further problems at Masons Cove and allow the station to remain
in operation for many years.
The total cost of the system is estimated at $40,000, and is broken down as follows:
Interim Pump and Haul
Portable Toilets $ 735
Septic Tank Repair 4,828
Tank Pumping 3.270
Total $8,833
New On -Site Sewer System
FAST System
$4,995
Crane
2,063
Soil Reports
900
Electrical
3,000 (estimate)
Pump and Conduit
1,100
Paving
2,000 (estimate)
Tanks
5,355
Contractor
10,000 (estimate)
Total $29,413
TOTAL ESTIMATED COST
$38,246
The actual cost for installation has not been determined, but should be within the
estimates above. Staff is requesting approval of this in order to begin paying vendors
involved in the process.
FISCAL IMPACT: Funding for this project is available in the Capital Unappropriated
Fund Balance.
STAFF RECOMMENDATION: Staff recommends that the Board approve an
expenditure up to $40,000 from the Capital Unappropriated Fund Balance to cover the
cost of the emergency installation of the sewage treatment system for the Masons Cove
Fire and Rescue Building.
Respectfully Submitted by
Anne Marie Green
Director of General Services
Approved by:
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Joseph B. Church to approve Church _ x
Denied () $40,000 funding from Capital Unappro- Johnson _ x
Received () priated Balance McNamara_ x _
Referred () Minnix _ x
To () Nickens _ _ x
cc: File
Anne Marie Green, Director, General Services
Danial Morris, Director, Finance
Chief Rick Burch, Fire & Rescue
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 11, 2001
RESOLUTION 091101-2 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS
DATE DESIGNATED AS ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for September
11, 2001 designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1 through
4, inclusive, as follows:
1. Confirmation of Committee Appointments to the Grievance Panel and
Industrial Development Authority and Social Services Advisory Board.
2. Resolution of Support for Roanoke County to participate in a state-wide
tourism initiative called "Founders of America Communities."
3. Request from Schools to accept and appropriate $19,240 from the Carl
Perkins Act for career and technical educational programs.
4. Donation of a 0.400 acre utility lot for a sanitary sewer pump station serving
the Groves Subdivision in the Cave Spring Magisterial District from Palm
Land Company, L. C.
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Minnix
1
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Roger Johnson, Administrator, Career, Technical and Adult Education
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
Vickie L. Huffman, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
2
A -091101-2.a
ACTION NO.
ITEM NUMBER T-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 11, 2001
AGENDA ITEM: Confirmation of Committee Appointments to the Grievance Panel, the
Industrial Development Authority and Social Services Advisory Board
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
Grievance Panel
At the August 28 meeting, Supervisor Nickens nominated R. Vincent Reynolds to serve
another three-year term which will expire September 10, 2004.
Industrial Development Authority
At the August 28 meeting, Supervisor Nickens nominated Stephen A. Musselwhite to serve
another four-year term which will expire September 26, 2005.
Social Services Advisory Board
Supervisor McNamara has nominated Janet Green, Windsor Hills Magisterial District, to
fill the unexpired four-year term of Raymond Denny, who resigned in January 2001. The
term will expire August 1, 2004.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed.
Submitted by:
Mary H. Allen CMC
Clerk to the Board
Appr ed by,
Elmer C. Hodge
County Administrator
1
ACTION
VOTE
No Yes
Approved (x) Motion by: Bob L. Johnson to approve Church _
Denied () Johnson _
Received () McNamara_
Referred () Minnix _
To () Nickens
cc: File
Grievance Panel File
Industrial Development Authority File
Social Services Advisory Board File
K,
Absent
ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11, 2001
RESOLUTION 091101-2.1b OF SUPPORT FOR THE FOUNDERS OF
AMERICAN COMMUNITIES IN VIRGINIA PROGRAM
WHEREAS, Roanoke County is an exceptional tourism destination; and
WHEREAS, many of the persons and events that founded the United
States are associated with Roanoke County; and
WHEREAS, the Founding of the United States is a story deserving greater
recognition and would provide the basis for additional tourism opportunities in the
Commonwealth; and
WHEREAS, communities have an opportunity to share in the
Commonwealth's 2007 Rediscovery through the Founders program.
THEREFORE, BE IT HEREBY RESOLVED that the Board of Supervisors
of Roanoke County, Virginia, supports the Founders of American Communities in
Virginia program in order to foster recognition of the Commonwealth's unique
role in the creation of the American Republic, and
BE IT FURTHER RESOLVED that the Legislature be encouraged to pass
such resolutions as necessary to create and fund such a program.
On motion of Supervisor Johnson to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Minnix
NAYS: None
ABSENT: Supervisor Nickens
1
A COPY TESTE:
�'���^ •.�! Qom.-�2...��..�
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Pete Haislip, Director, Parks, Recreation & Tourism
Gary R. Wilson, Director, Caroline County Department of Economic
Development
Roanoke Valley Legislators
E
A-091101-2.0 ACTION NO.
ITEM NO.
MEETING DATE: September 11, 2001
AGENDA ITEM: Request from Schools to appropriate $19,240 from the Carl Perkins Act
for Career and technical programs
COUNTY ADMINISTRATOR'S COMMENTS: ,Cz71,
VJ Y/�
SUMMARY OF INFORMATION: For the past several years, Career and Technical
Education programs have been provided supplemental
federal funding through the Carl Perkins Act. The funds
are allocated according to census data. The projected
allocation this year was based on U. S. Census Office
poverty data for 1995. The actual allocation was based on
the data for 1997. An additional $19,240 has been added
to Roanoke County's allotment under the Carl Perkins Act
which will bring the total allotment amount to $136,684
rather than the original amount of $117,444. The
additional funds will be used to purchase updated
equipment for Career and Technical Education programs.
FISCAL IMPACT: None, no local matching required.
STAFF RECOMMENDATION: Staff recommends appropriating the additional amount of
$19,240 to be used to buy additional equipment for Career
and Technical programs.
Signature:Ft7.,C&ZXJ
Roger W. John on
Career, Technical, and Adult Education
Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
el-r� ��
Elmer C. Hodge
County Administrator
Motion by: Bob L. Johnson to approve
VOTE
No Yes Absent
Church _ x
Johnson _ x
McNamara_ x _
Minnix _ x
Nickens _ _ x
cc: File
Roger Johnson, Administrator, Career, Technical and Adult Education
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
A -091101-2.d
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: September 11, 2001
AGENDA ITEM: Donation of a Utility Lot, 0.400 acre, for a Sanitary Sewer Pump Station
Serving The Groves Subdivision, in the Cave Spring Magisterial District, as
shown on Plat Book 17, page 101, from Palm Land Company, L.C. to the
Board of Supervisors of Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS
SUMMARY OF INFORMATION:
This consent agenda item involves the donation and acceptance of the following parcel of land
for the sanitary sewer pump station to serve The Groves Subdivision, in the Cave Spring Magisterial
District, to the Board of Supervisors of Roanoke County:
a) Donation from PALM LAND COMPANY, L.C., a Virginia limited liability company,
of the fee simple interest in a parcel of land, consisting of 0.400 acre, shown and
designated as " PLTW STATION LOT - 0.400 ACRES", together with the right of ingress,
egress and regress upon, over and across the "NEW 20' ACCESS EASEMENT", on the
`Plat Showing the Resubdivision of Tract "A" (52.011 Ac.) Property of Nicholas H.
Beasley, Tax #96.02-1-46.4 Creating Hereon Pump Station Lot (0.400 Ac.) & 20'
Access Easement', dated December 15, 1994, prepared by Lumsden Associates, P.C.,
said plat being recorded in the Clerk's Office of the Circuit Court of Roanoke County,
Virginia, in Plat Book 17, page 101, a partial copy of which is attached hereto as
Exhibit A. Said lot is designated upon the Roanoke County Land Records as Tax
Map #96.07-99-1.
The location and dimensions of this property have been reviewed and approved by County
staff.
FISCAL IWACT:
No County funding is required.
STAFF RECOMIVIENDATION:
Staff recommends acceptance of the donation.
Respectfully submitted,
i r
I& /'M "'y j -
Vi kie L Huffm
Sr. Asst. County orney
-----------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Absent
Approved (x) Motion by: Bob L Johnson to approve Church — x _
Denied () Johnson _ x
Received () McNamara_ x
Referred () Minnix — x _
To () Nickens — _ x
cc: File
Vickie L. Huffman, Senior Assistant County Attorney
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
G:\ATTORNEY\VLH\AGENDA\CONSENT\Groves.rpt.wpd
z=
- EX. SANITARY SEWER QUPp
EASEMENT , S
P.B. PG. TRACT
A.
A=53.82'
R=52 GO E7c n
OF
EX. MATERIA SANITARY To PARKWAY
SEINER EASEMENT ����`' a
G8. 15, PG. 150 ELpE 0� SITE
144A=20.65'�``jj��\`, .`'\ t
i R=32.00' \Vy NEW 20' ACCESS LOCATION MAP
✓ �:: ',::�,i� EASEMENT Na SCALE
EXIST—
/ MON.
` \Z BB EX. SANITARY SEWER .
EASEMENT
\ \ P.B. , PG.
\04 \'
\ ... REMAINING PORTION
TRACT 'A' t 3
\ P.B. 17, PG. 3
/ \ 51.611 Ac.
t \`:`...:\' tigt 4� �\ \� ; -�� NATURAL WATERCOURSE
\ \' l /
EXIST
MON.
PROPERTY OF
UNITED STATES OF AMERICA
(BLUE RIDGE PARKWAY)
tffls—
IGG COMMI¢50tJ DATE
14E CIRCUIT COURT OF ROANOKE
THE CERTIFICATE OF A�NOWLEDGEMENL
'0 RECORD ON li
MCGRAW, CLERK
K /
i;`-
15' IYALAlNfl T91114 PAllMFN'
.Ga
PLAT SHOWING THE RESUBDIVISION Or
TRACT "A" (52.01.1 Ac.)
PROPERTY OF
NICHOLAS H. BEASLEY
TAX #96.02-1-46.4
CREATING HEREON
PUMP STATION LOT (0.400 Ac.) &
20' ACCESS EASEMENT
0711 07 CAVE SPRING MGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
EXHIBIT A