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HomeMy WebLinkAbout9/25/2001 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2001 RESOLUTION 092501-1 IN SUPPORT OF THE "MASTER PLAN FOR THE CULTURAL INSTITUTIONS OF THE ROANOKE VALLEY." WHEREAS, a steering committee comprised of representatives of the eighteen major cultural and 5 major economic development organizations in the Roanoke Valley, representatives of the two Civic Centers, and representatives of the governments of the Cities of Salem and Roanoke and the County of Roanoke have worked diligently to develop a Master Plan for our cultural resources, and WHEREAS, the cultural assets of the region are an important economic, educational and quality of life resource, and WHEREAS, the Master Plan provides methods to work cooperatively to strengthen and enhance the region's cultural institutions, and WHEREAS, the preservation of such cultural assets will assist Roanoke County and the region in achieving economic growth and educational excellence; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke that the County of Roanoke has an interest in the preservation and enhancement of the region's cultural institutions and therefore endorses the Master Plan for the Cultural Institutions of the Roanoke Valley and supports the efforts of The Arts Council of the Blue Ridge and all the participating organizations to implement the Master Plan. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors CC: File Pete Haislip, Director of Parks, Recreation and Tourism Susan Jennings, Executive Director, Arts Council of the Blue Ridge Wendy Schultz, Parks, Recreation and Tourism ACTION NO. A-092501-2 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 AGENDA ITEM: Proclamation declaring the month of October 2001 as National Disability Employment Awareness Month and Request for appropriation of funds for the Annual Roanoke Valley Outstanding Employers of People with Disabilities Awards COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Senior and Challenged Citizens Commission and the Roanoke Mayor's Committee for People with Disabilities are cosponsoring the Annual Roanoke Valley Outstanding Employers of People with Disabilities Awards reception to be held at the Jefferson Center's Fitzpatrick Hall on Thursday, October 25, 2:00 pm — 4:30 pm. The purpose of this event is to recognize employers who recruit, train, and hire people with disabilities. We also want to increase the business community's awareness that people with disabilities make great employees. It is being held in October because since 1945 October has been designated by the U.S. Congress as a special time to acknowledge the contributions made by employees with disabilities. The Board of Supervisors is also being requested to adopt a proclamation designating October 2001 as National Disability Employment Awareness Month in Roanoke County and on September 17, 2001 Roanoke City Council also issued the same proclamation. SUMMARY OF INFORMATION: The award nomination letters and forms have been mailed to over 400 Roanoke Valley businesses and organizations requesting nominations. Mayor Ralph Smith and Chairman H. Odell "Fuzzy" Minnix have been requested to host the reception. We hope to recognize six outstanding employers at the reception and expect 200 guests. Employer -related resources and information packets will be provided through displays from six Roanoke Valley organizations, which provide rehab services and assistance with ADA accommodations. FISCAL IMPACT: Total cost for the awards program is $2,000. Roanoke City Council has agreed to provide $1,000 towards the cost. STAFF RECOMMENDATION: The Senior and Challenged Citizens Commission requests that: (1) the Board of Supervisors adopt the attached proclamation, and (2) appropriate $1,000 from the Board Contingency Fund as Roanoke County's share of the cost for the program. Respectfully submitted, Deborah H. Pitts Assistant Director of Recreation Approved by, 64�v � Elmer C. Hodg County Administrator `----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Church to Church _ X — Denied () appropriate $1,000 from Board Johnson _ X _ Received () Contingency Fund McNamara_ X _ Referred () Minnix _ X — To () Nickens _ X CC: File Debbie Pitts, Assistant Director of Recreation Danial Morris, Finance Director Brent Robertson, Budget Director C-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2001 PROCLAMATION DECLARING THE MONTH OF OCTOBER 2001 AS NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH IN ROANOKE COUNTY WHEREAS, since 1945, October has been designated by the U.S. Congress as a special time to acknowledge the contributions made by employees with disabilities, and WHEREAS, Roanoke Valley Citizens continue to work together to break down barriers that people with disabilities face on a daily basis and to uphold our fundamental commitment to justice and equality for all people, and WHEREAS, the Mayor's Committee for People with Disabilities and the Roanoke County Senior and Challenged Citizens Commission are working together to improve the physical, psychological, social, and spiritual well-being of people with disabilities in our valley, and to educate the public about available resources to enable our citizens with disabilities to make the most of their potential, and WHEREAS, these two groups, with other Roanoke Valley organizations, are joining together to honor employers who recognize the value of employees with disabilities at a reception to be held on Thursday, October 25, 2001, at the Jefferson Center's Fitzpatrick Hall. NOW, THEREFORE, WE, the Roanoke County Board of Supervisors, in conjunction with the City of Roanoke, do hereby proclaim October 2001, as NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH throughout Roanoke County and the Roanoke Valley. Annual Roanoke Valley Outstanding Employers of People with Diisabinues Awards NOMINATION FORM The Mayor's Committee for People with Disabilities and the Roanoke County Senior and Challenged Citizen Commission are accepting nominations for outstanding employers of people with disabilities. Complete this form and return it by September 25, 2001 to Dan Semones, Dept. of Rehabilitative Services, 3433 Brambleton Av., SW Roanoke, Va. 24018, Fax: 540-776-2748, Email: semonerd@drs.state.va.us. Business Name: Contact Person: Address: City, State, Zip: Phone Number: Email: Title: Fax: Reason for Nomination: (You may use the back of form if needed) SENIOR & CHALLENGED CITIZEN COMMISSION Nominated by: Name: Address: City, State, Zip: Phone Number: Email: BLUE RIDGE BEHAVIORAL HEALTHCARE fCJ� VIRGINIA DEPARTMENT Of REHABILITATIVE SERVICES by Rt NO MAYOR'S COMMITTEE FOR PEOPLE WITH DISABILITIES Annual Roanoke Valley Outstanding Employers of People with Disabilities .Awxards August 31, 2001 Dear Ladies and Gentlemen; October is "National Disability Employment Awareness Month;" employment is a key focus of the Americans with Disabilities Act of 1990. We are fortunate in the Roanoke valley to have many employers who hire individuals with disabilities. The Roanoke County Senior and Challenged Citizen's Commission and the Mayor's Committee for People with Disabilities are joining together to honor these employers. Are you, or do you know, an outstanding employer of people with disabilities who deserves recognition? Our sponsors are proud to present the "Annual Roanoke Valley Outstanding Employers of People with Disabilities Awards" to be held at the Jefferson Center's Fitzpatrick Hall on Thursday, October 25. The purpose of this event is to recognize employers who recruit, train, and hire individuals with disabilities. Also, we want to increase the business community's awareness that people with disabilities make great employees. Please take the time to nominate one or more employers. A nomination form, which may be photocopied, is included for your convenience. Deadline for submitting nominations is September 25, 2001. All nominees and nominators will be recognized at the awards reception. Mark your calendar now to attend this event on October 25 and look for your invitation in the mail. Sincerely, Deborah H. Pitts, Facilitator Roanoke County Senior and Challenged Citizens Commission Christene A. Montgomery, Chairperson Mayor's Committee for People with Disabilities z SENIOR & CHALLENGED CITIZEN COMMISSION BLUE RIDGE BEHAVIORAL HEALTHCARE VIRGINIA DEPARTMENT OF REHABILITATIVE SERVICES MAYOR'S COMMITTE FOR PEOPLE WITH DISABILITIES ACTION NO. A-092501-3 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 AGENDA ITEM: Request for approval of the 2002 Holiday Schedule COUNTY ADMINISTRATOR'S COMMENTS: Recommend leaving the schedule as it is in 2001 with two floating holidays. BACKGROUND: In January 2001, the Board changed the holiday schedule in order to improve citizen access for conducting county business during minor holidays. The Board designated two minor holidays as floating holidays. This also provided employees with more flexibility and choice to schedule time off. Employees earn eight holiday hours for each of these two floating holidays when they occur. For the 2001 year, the County will be closed on the following holidays: New Year's Day Martin Luther King Day Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Day Monday, January 1 Monday, January 15 Monday, May 28 Wednesday, July 4 Monday, September 3 Thursday, November 22 Friday, November 23 Tuesday, December 25 For the year 2001, Roanoke County will be closed on Christmas Eve rather than on the minor holiday of Columbus Day. The two remaining minor holidays are floating holidays which included President's Day, Monday, February 19, and Veteran's Day, Monday, November 12 (to be observed). On these minor holidays, the County offices will remain open. SUMMARY OF INFORMATION For 2002, here is a calendar for review: New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day Tuesday, January 1 Monday, January 21 Monday, February 18 Monday, May 27 Thursday, July 4 Monday, September 2 Monday, October 14 Monday, November 11 Thursday, November 28 Friday, November 29 Wednesday, December 25 SUN MON TUE WED THU FRI SAT Dec 22 Dec 23 Dec 24 Dec 25 Dec 26 Dec 27 Dec 28 Christmas Christmas Eve ALTERNATIVES: The Staff has discussed the following alternatives: Option 1: Instead of 2 floating holidays (Presidents' Day and Veterans' Day) like this year, designate 3 floating holidays to include Presidents' Day, Veterans' Day and Columbus Day. Option 2: Continue with Presidents' Day and Veterans' Day as the 2 floating holidays and again like this year, designate Christmas Eve Tuesday, December 24, 2002 as a holiday rather than Columbus Day in October 2002. STAFF RECOMMENDATION: Either alternative is viable and staff will implement the Board's preference. 2 P. Respectfully submitted, Joe Sgroi, Director Human Resources Approved by, Elmer C. Hodge County Administrator ------------------------------------------------------------------- ACTION Approved (X) Motion by: Supervisor Minnix to Denied () approve Option #2 Received ( ) Referred ( ) To ( ) CC: File Joseph Sgroi, Human Resources Director John Chambliss, Assistant County Administrator Dan O'Donnell, Assistant County Administrator 3 VOTE No Yes Abs Church _ X Johnson _ _ X McNamara_ _ X Minnix _ _ X Nickens _ X ACTION NO. A-092501-4 ITEM NUMBER E - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 SUBJECT: Request to transfer and appropriate funds for Cresthill Phase II Water Line Replacement Project. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval BACKGROUND: The Roanoke County Utility Department's Capital Improvement Program provides annual funding for the repair and replacement of existing water lines throughout Roanoke County. Funding is used for the replacement of water lines that are past their useful life and or inadequate to meet usage demands. Cresthill Phase I is funded in the present year (2001-02) budget and Cresthill Phase II will be funded in next year's (2002-03) budget. SUMMARY OF INFORMATION: Plans have been prepared and competitive bids received for Cresthill Phase I. In order to tie Cresthill Phase I into the existing water system, three temporary connections must be made. These temporary connections shall be abandoned with the existing water system upon completion of Cresthill II. The cost to make these temporary connections is approximately $10,000. Construction of the entire system at once would eliminate this cost as well as minimizing the disruption to county water customers. Projects of this scope, in an established subdivision, are by nature a significant disruption to the residents. It has been our experience that keeping this disruption to a minimum is of considerable value to the residents in particular and the County as a whole. Cresthill Phase I is currently scheduled to begin construction in mid-October 2001 and expected to complete in mid-April 2002. The funds for Cresthill Phase I ($250,000) were included in the 2001-2002 original budget appropriation. If approved, Cresthill Phase II is expected to begin construction in early February 2002 and to complete in early November 2002. Attached is a sketch showing the scope of work for Cresthill Phase I and Cresthill Phase II. FISCAL IMPACT: Funds are available in the Water Revenue Surplus Fund. RECOMMENDATION: Staff recommends that $525,000 be transferred from the Water Revenue Surplus Fund to the Water Repair and Replacement Fund in an account entitled Cresthill Phase II project. This will allow completion of work in the Cresthill neighborhood, minimize disturbance to residents and eliminate unnecessary temporary connections. BY: APPROVED: Gary Robert�n, P.E. Elmer C. Hodge Utility Direc r County Administrator `----------------------------------------------------------------------------------------------------- ACTION No Approved (X) Motion by: Supervisor Minnix to Church _ Denied () approve transfer and appropriation Johnson _ Received () of funds. McNamara_ Referred () Minnix _ To () Nickens CC: File Gary Robertson, Utility Director Danial Morris, Finance Director Brent Robertson, Budget Director Diane Hyatt, Chief Financial Officer VOTE Yes Abs X _ X _ X _ X _ X AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2001 ORDINANCE 092501-5 AMENDING NOTICE REQUIREMENTS OF ENFORCEMENT PROCEDURES FOR SECTION 12-125. "REMOVAL OF INOPERATIVE MOTOR VEHICLES, ETC.," AND SECTION 13-14. "UNLAWFUL ACCUMULATIONS OF TRASH AND GROWTH OF WEEDS; PUBLIC NUISANCES AND ABATEMENT THEREOF" BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 12-125. "Removal of inoperative motorvehicles, etc." of Chapter 12. "Motor Vehicles and Traffic" be amended to read and provide as follows: Sec. 12-125. Removal of inoperative motor vehicles, etc. (a) The owner of the property on which there is an inoperative motor vehicle, trailer, or semitrailer that is not fully enclosed or completely shielded shall remove the vehicle or comply with the screening or enclosure requirement of this article within fifteen {l-5) tenL90) days after being notified by the zoning administrator. (b) Whenever the property owner fails to comply with this article within the fifteen {+5-) ten 10 -day period of this notice, the chief of police or zoning administrator may remove the inoperative motor vehicle, trailer or semitrailer from the property to the impound lot of the authorized towing service. (c) Whenever the chief of police or zoning administrator removes an inoperative motor vehicle, trailer, or semitrailer from a property, such vehicle may be disposed of after giving an additional fifteen (15) days notice to the last known owner of the vehicle. 2. That Section 13-14. "Unlawful accumulations of trash and growth of weeds; public nuisances and abatement thereof' of Chapter 13. "Offenses -Miscellaneous" be amended to read and provide as follows: Sec. 13-14. Unlawful accumulations of trash and growth of weeds; public 1 nuisances and abatement thereof. (d) In addition to any applicable criminal sanctions provided in this code, whenever the enforcement agent determines that a public nuisance exists upon any parcel, he shall notify the record owner of such parcel of such fact by certified mail at the owner's last know address, as shown by any source available to the agent, and such notice shall constitute, for purposes of this section, due legal notice as made and provided by law. The notice herein required shall direct that the public nuisance be abated within fourteen (14-) tenri10Jdays following the mailing. In case the owner's address is unknown or cannot be found, the enforcement agent shall post the notice herein required at a conspicuous place on the parcel on which the public nuisance exists and the posting shall constitute, for purposes of this section, legal notices as made and provided by law. (h) No more frequently than twice a year, the enforcement agent shall hold hearings at the Roanoke County Administration Center for the purpose of hearing objections to and comments upon reports and proposed assessments under this section, of correcting any mistakes or inaccuracies in the reports and of confirming the same. (i) Not less than fourteen (14) days prior to a hearing provided for in subsection (h) above, such reports and assessment lists shall be posted at the front door of the County Administration Center with a notice of the time and place the enforcement agent will conduct the hearing on the reports and assessment lists, and the enforcement agent shall send by certified mail to each owner, at his address as determined from county records, a notice of the time, place and subject matter of the hearing. The notice shall advise the owner of his right to object to, be heard upon, and to contest the confirmation of the report and assessment. The notice shall further provide that, upon the confirmation by the enforcement agent of the reports of abatement costs and service charges the same shall constitute special assessments against the owner and the parcel, a personal obligation of the owner and a lien upon the owner's parcel from the date and time of the recordation of a notice of lien, and bear interest at the rate of ten (10) percent. There shall be included with the notice a statement to the owner of the abatement cost, service charge and accrued V s interest. (j) At the hearing provided for in subsection (h) above, the enforcement agent shall hear any objections which may be raised by any owner liable to be assessed and may confirm, modify or reject the reports and assessment lists as he may deem appropriate and send those confirmed to the director of finance and the treasurer for collection of the respective special assessment. (k) With respect to all such accounts remaining unpaid fourteen (14) days after the confirmation of the reports and assessment lists, the enforcement agent shall cause a notice of the lien of the special assessment prepared by the county attorney to be recorded in the clerk's office of the circuit court of the county. The county attorney may take appropriate steps, including a personal or in rem suit or action, in the appropriate court to enforce the lien to satisfy the special assessment. passage. 4. That this ordinance shall be in full force and effect from and after its On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Senior Planner Paul M. Mahoney, County Attorney County Code GABOARM2001 \Sept25\9-25nuisance.ord.wpd 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2001 RESOLUTION 092501- 6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for September 25, 2001, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 12, inclusive, as follows: Request from Schools to accept and appropriate $3,271.95 Department of Education Grant for teacher certification training. 2. Confirmation of committee appointments to the Metropolitan Planning Organization Community Advisory Committee and the Social Services Advisory Board. 3. Request for acceptance and appropriation of Blue Ridge Behavioral Healthcare Purchase Contracts. 4. Request from National Association of Counties (NACO) for adoption of resolutions concerning the September 11, 2001 terrorists attacks. a. Resolution condemning terrorism and supporting the President of the United States in his efforts to defend the Country against terrorism. b. Resolution encouraging citizens to be vigilant and not vigilantes. 5. Acceptance of donation of two variable width water and sanitary sewer easements from Springwood Associates LLC for Springwood Park in the Cave Spring Magisterial District. 6. Request to accept and appropriate monies from Virginia Juvenile Community Crime Control Act (VJCCCA) for fiscal year 2001-2002. 7. Request from Schools to appropriate $500 from the Roanoke County Education Foundation for Substance Abuse Program team training. 8. Request from Schools to appropriate $11,310 grant from the Governor's Office for Substance Abuse Prevention to complete a Comprehensive Youth Violence and Substance Abuse Prevention Community Needs Assessment and Action Plan for Roanoke County. 9. Acceptance of Glen Rock Lane and the remaining portion of Cedarmeade Drive into the Virginia Department of Transportation Secondary System. 10. Acceptance of a donation of a variable width sanitary sewer easement from Joe R. Blackstock and a sanitary sewer easement and 10 foot drainage easement from Ravi M. Anantaraman and Hutoxi Hathi, located in the Cave Spring Magisterial District. 11. Acceptance and appropriation of Section 18 grant funds on behalf of Unified Human Services Transportation System. 12. Acceptance and appropriation of the Juvenile Accountability Incentive Block Grant. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors CC: File Dr. Linda Weber, School Superintendent Debbie Pitts, Assistant Director of Recreation Roger Johnson, Roanoke County Schools Vickie Huffman, County Attorney's Office John Chambliss, Assistant County Administrator JoAnn Burkholder, Roanoke County Schools Arnold Covey, Community Development Director Gary Robertson, Utility Director Danial Morris, Finance Director ACTION NO. A -092501-6.a ITEM NO. , MEETING DATE: September 25, 2001 AGENDA ITEM: Request to Appropriate Department of Education Grant COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education provides 50-50 matching grant funds to local school divisions to pay for Career and Technical teachers to prepare for and take industry certification exams. The funds are based on the amount that Career and Technical supervisory staff project that such training and testing would cost. A total of $3,271.95 will be provided for industry based certification training for teachers in the Microsoft Office User Specialist program and in Oracle, an industry based certification program which the school system will be adding to its curriculum next year. FISCAL IMPACT: The local matching funds are in the current budget. STAFF RECOMMENDATION: Staff recommends appropriating $3,271.95 for teacher certification training as stated. Signature: /A U7 A -- Roger W. Joh on Career, Technical, and Adult Education Administrator &4� zis�-Zi Elmer C. Ho ge County Administrator --------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens to approve Church _ X _ Denied () Staff recommendation Johnson_ X _ Received () McNamara_ X _ Referred O Minnix _ X _ To () Nickens X CC: File Linda Weber, School Superintendent Diane Hyatt, Chief Financial Officer Brenda Chastain, Clerk, School Board Roger Johnson, Career, Technical and Adult Education ACTION NO. A -092501-6.b ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 AGENDA ITEM: Confirmation of Committee Appointments to the Metropolitan Planning Organization Community Advisory Committee and the Social Services Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Metropolitan Planning Organization Community Advisory Committee Supervisor McNamara has nominated Lee B. Eddy, and Chairman Minnix nominated Hector Wiltshire on behalf of Supervisor Nickens. There are no specific terms for this committee. Social Services Advisory Board Supervisor Minnix has nominated Mary Jane Pattisall, Cave Spring Magisterial District, to a four-year term which will expire August 1, 2005. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. Submitted by: Mary H. Allen CMC r'lnrle fn fho Rl+-r.J Approved by, Elmer C. Hodge !%_..—a.. n -r . ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens Church _ X _ Denied () tp approve staff recommendation Johnson _ X _ Received () McNamara_ X _ Referred () Minnix _ X _ To () Nickens X CC: File Metropolitan Planning Organization Community Advisory Committee Dr. Betty McCrary, Social Services ACTION NO. A -092501-6.c ITEM NUMBER 1---3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 AGENDA ITEM: Request for acceptance and appropriation of Blue Ridge Behavioral Healthcare purchase of service contracts. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Blue Ridge Behavioral Healthcare has maintained a purchase of service agreement with Therapeutic Recreation Services of Roanoke County Parks, Recreation, and Tourism since July 1977. This agreement provides partial funding for the licensed therapeutic summer day camp program for children with developmental disabilities. It also provides funding for part time support staff and equipment to provide recreation and leisure programs for adults who have developmental disabilities and adults who have psychiatric disabilities. SUMMARY OF INFORMATION: The total amount received from BRBH yearly is $33,675 with a matching County amount of $29,315. The County match is already included in the department's operating budget. This is an annually re -occurring contractual agreement for the purchase of our services. FISCAL IMPACT: none STAFF RECOMMENDATION: Staff request Board acceptance and appropriation of $33,675 for the Blue Ridge Behavioral Healthcare purchase of service agreements Respectfully submitted, Deborah H. Pitts Assistant Director of Recreation Approved by, Elmer C. Hodge Cknmty Adminict—f— ----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens Church X Denied () to approve staff recommendation. _ Johnson _ X Received () _ McNamara_ _ X Referred () Minnix _ X To () _ Nickens _ X CC: File Debbie Pitts, Parks, Recreation and Tourism a� 00 O In o 0 o U o > b �' d ; v; c ao c U) u Ono Cd ct o No o - d t0000� cd oN m 00 k 00 00 .d •coq°° us Go�Ln o b U a t� tn 00 t o W coo C7 6s U o b UO H a L7 w 44 h � O O O W I� O oo O O H O al ON O O O O N O 0. -• N Ei 000 O to ONO cry kr) �10 H U .� ,o cn 0 a 0 z'~ O U U F-' w 0 0 0 M 64 Q: cG O V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2001, RESOLUTION 092501-6.d CONDEMNING TERRORISM AND SUPPORTING THE PRESIDENT OF THE UNITED STATES IN HIS EFFORTS TO DEFEND THE COUNTRY AGAINST TERRORISM WHEREAS, on September 11, 2001, the United States of America was suddenly and brutally attacked by foreign terrorists, and WHEREAS, these terrorists hijacked and destroyed four civilian aircraft, crashing two of them into the towers of the World Trade Center in New York City, a third into the Pentagon outside Washington, DC, and the fourth in Southwest Pennsylvania; and WHEREAS, thousands of innocent Americans were killed and injured as a result of these attacks, including the passengers and crew of the four aircraft, workers in the World Trade Center and in the Pentagon, rescue workers, and bystanders, and WHEREAS, these cowardly acts were by far the deadliest terrorist attacks ever launched against the United States, and, by targeting symbols of American strength and success, clearly were intended to intimidate our nation and weaken its resolve, and WHEREAS, these horrific events have affected all Americans. It is important that we carry on with the regular activities of our lives. Terrorism cannot be allowed to break the spirit of the American people, and the best way to show these cowards that they have truly failed is for the people of the United States and their counties to stand tall and proud. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: (1) That the Board of Supervisors condemns the cowardly and deadly actions of these terrorists, and 1 (2) That the Board of Supervisors supports the President of the United States, as he works with his national security team to defend against additional attacks, and find the perpetrators to bring them to justice, and (3) That the Board of Supervisors recommends its citizens to support relief efforts by giving blood at the nearest available blood donation center now and in the future; and (4) That the Board of Supervisors extends its deepest sympathy to all of the victims of this tragedy, their families and friends and to all the citizens of the United States. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS:None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors CC: File National Association of Counties FA r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2001, RESOLUTION 092501-6.e ENCOURAGING CITIZENS TO BE VIGILANT AND NOT VIGILANTES WHEREAS, America continues to mourn the incomprehensible loss that the nation suffered on September 11, 2001, but we must be sure not to let our anger, fear and sorrow surface as violence; and WHEREAS, America as a nation must strive to provide a safe and welcoming environment for all of its citizen, including the millions of Arab and Muslim Americans who are part of America's national community; and WHEREAS, citizens must show patriotism and compassion by accepting all fellow Americans, and as a nation stand together, united against terrorism; and WHEREAS, counties, keeping with the long held tradition of caring for America, must continue to pray for the victims, provide aid and compassion to the survivors, the families of the victims, the brave relief workers, their families and all who have been touched by this tragedy, while always remaining cognizant of the terrible toll terrorism has taken on our society; and NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: (1) That the Board of Supervisors ardently condemns cowardly and pointless acts of hate crimes, and; (2) That the Board of Supervisors encourages citizens to be vigilant in their efforts to help and heal, but not vigilantes; and 1 (3) That the Board of Supervisors condemns all acts of lawlessness and supports the President of the United States, as he works with his national security team to defend the United States of America against terrorism and that while. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors CC: File National Association of Counties 2 ACTION NO. A -092501-6.f ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 AGENDA ITEM: ACCEPTANCE OF DONATION OF TWO VARIABLE WIDTH WATER AND SANITARY SEWER EASEMENTS FROM SPRINGWOOD ASSOCIATES, LLC (TAX MAP NOS. 77.13-5-43.2 & 77.13-5-48) FOR SPRINGWOOD PARK IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easements for water and sanitary sewer purposes in connection with the Springwood Park development on Va. Secondary Route 419 (Electric Road) in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of two water and sanitary sewer easements, of variable width, from Springwood Associates, LLC (Plat Book 23, page 179; Tax Map Nos. 77.13- 5-43.2 & 77.13-5-48), as shown on a plat prepared by Lumsden Associates, P.C., Engineers -Surveyors -Planners, dated March 19, 2001, a copy of which is attached hereto as Exhibit A. The location and dimensions of these easements have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of these easements. Respectfully submitted, .1. 1A Vi kie L. Huffman Sr. Assistant County Attorney ----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens Church _ X _ Denied () to approve staff recommendation Johnson_ X _ Received () McNamara_ X _ Referred () Minnix _ X _ To () Nickens X CC: File Vickie Huffman, County Attorney's Office Gary Robertson, Utility Director Arnold Covey, Community Development Director William Driver, Real Estate Valuation Director k ® § IQ Exhibit A � (& (\/ � « *3©» m« k ® § IQ Exhibit A � (& (\/ � k ® § IQ Exhibit A .i ACTION NO. -A -092501-6.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 AGENDA ITEM: Request to Accept Monies From the Virginia Juvenile Community Crime Control Act and to Appropriate These Funds for the Fiscal Year 2001 - 02 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1995, the Virginia General Assembly discontinued many block grant programs which funded juvenile facilities and established the Virginia Juvenile Community Crime Control Act (VJCCCA) to fund programs and purchase needed for services for juveniles before the J & D Court. Each year, the Director of the Court Service Unit and the Judges of the Juvenile and Domestic Relations Court assist in preparing a program plan to use these monies which must then be approved by a multi -disciplinary team (our Community Policy and Management Team (CPMT)). The plan for FY 2001 - 02 reflects $511,617 and requires a local match of $24,644 (which is included in the Court Services Unit budget). The allocation provided by the state is based on juvenile crime statistics statewide and is allocated by their formula. Attachment A reflects the recommended use as approved by the requisite bodies. Attachment B reflects the budget of the Day Reporting Program, which derives much of its funding through placements of Court related juveniles. For Roanoke County juveniles, their per diem cost are covered through the grant allocation. For all others, the placing locality pays the per diem rate. FISCAL IMPACT: The VJCCCA allocation of $511,617 needs to be accepted and appropriated; the transfer of $24,644 from the Court Service Unit Budget needs to be appropriated; and the budget for the Day Reporting Program of $261,218 needs to be approved. All of -these transactions are for FY 2001-02. RECOMMENDATIONS: Staff recommend acceptance and appropriation of the VJCCCA funding of $511,617; appropriation of the transfer of $24,644 from the Court Service Unit budget as the required match; and approval of the $261,218 budget of the Day Reporting Program. Respectfully submitted, John M. Chambliss, Jr. Assistant Administrator Appro�by, Elmer C. Hodge County Administrator ----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens Church _ X _ Denied () to approve staff recommendation Johnson _ X Received () McNamara_ X Referred () Minnix _ X _ To () Nickens _ X _ CC: File Judge Phil Trompeter, J&D Court Lisa Ward, Finance Diane Brogan, Court Service Unit Brent Robertson, Budget Director Department of Juvenile Justice Sandy Worley, Day Reporting Program Debbie Harris, Finance John Chambliss, Assistant County Administrator El all CD c O C)Oo0o()Oo00 O O o 0 0 0 0 0 0 0 0 0 0 O M (D O O O 00 O N O O r - (D O Ln LO O O M O 0 0 (D (O N M114 V O O N O Cli 00 O N V 0 N (O 00 (O (D 'd' O fl- Ln N N M M r N N (D M O O M Lo LM N Ui O O O O [t 1q 'I O (D (D N (0 N N U O J O 0 0 0 0 0 0 0 0 0 0 O y 0 0 0 Cl 0 Cl 0 0 0 0 0 O ++ V a) C M (D (D O O 00 O N N O O Ln Ln ti Q O (O O O c'M O (n O CM O O N O (A N O (D 00 (D (D 1q O I- Ln N C0 M Ln CO r- N N (D r- M f- r LO L cu i 0 O U a� E U M E m ai- o Ln O N ami c" o °' a) cn U r _0 v Q Z •= O > Z E G1 O NU) (L) (n CU (n U O U C Q O .V �,. Z rn a U a) a LL M �O '� (n (n •� as v Gi >' Z °' ooO-E o `= C � C UCD U) C m o >= c o ch v o O (s = E La m m rn E +- 2 a - �a o W>J U�U�a0a_oa F° - ,i 000 O O O O O N � N 00 LO It N r - N CO CYi N CO CO � N O O O O O O O N V N 00 V) V N N CD N O v- cc N Lr N O O 00 N r O N O O 00 N r O N C 7 O U om E c E o O c J L 4-j (D C O CU 0� L CL LL E o Ccn U w a) O U E c E E a o o a r- x w CDC N C E w 12.2 � c > c c rn D LL F`-Hd W d ACTIORAN (0j, A -092501-6.h ITEM NO. 7 MEETING DATE: September 25, 2001 AGENDA ITEM: Request to Appropriate Funds from the Roanoke County Education Foundation COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Funding was received in the amount of $500 from the Roanoke County Education Foundation to assist in the expenditures for Substance Abuse Program core -team faculty training. The funds will assist in expenditures for contracting with a SAP Trainer/Consultant to provide core - team faculty training. The goals of the training are to: 1) increase core -team member's knowledge and skills or working with students at risk; 2) plan prevention activities; 3) implement a core -team evaluation process; and 4) increase effective practices that reduce barriers to learning in the areas of violence (bullying), alcohol and other drugs, and other social issues and behaviors that impede student success. FISCAL IMPACT: None, no local matching required. STAFF RECOMMENDATION: Staff recommends appropriation of the $500 for SAP core - team training. Signature: JoAnn Burkh d r Elmer C. Hodge SAP Administrator County Administrator ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens Church _ X _ Denied () to approve staff recommendation. Johnson _ X _ Received () McNamara_ X _ Referred () Minnix _ X _ To () Nickens _ X _ CC: File Linda Weber, School Superintendent Diane Hyatt, Chief Financial Officer Brenda Chastain, Clerk, School Board Jo Ann Burkholder, County Schools Danial Morris, Finance Director ACTION NO. A -092501-6.i ITEM NO. MEETING DATE: September 25, 2001 AGENDA ITEM: Request to Appropriate Substance Abuse Prevention Grant COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Governor's Office for Substance Abuse Prevention has awarded $11,310 to the Roanoke County Community/School Prevention council as a matching grant to complete a "Comprehensive Youth Violence and Substance Abuse Prevention Community Needs Assessment and Action Plan for Roanoke County." The funding will support the initiative to acquire a profile of the needs of Roanoke County youth, parents, services available, and gaps to be addressed. The project is a collaborative effort among Roanoke County Social Services, Court Services, Community Management and Planning Team, Family Assessment and Planning Team, Roanoke County Administration, School Health Advisory Board, Safety and Security Committee, and the Community/School Prevention Council. FISCAL IMPACT: The needed matching funds are in-kind service contributions from several agencies in Roanoke County and the above-mentioned groups. Roanoke County Public Schools is acting as fiscal manager of the project. STAFF RECOMMENDATION: Staff recommends appropriation of the $11,310 to the School Grant Fund to be utilized as stated. Signature: �� �����'C'.G�;2� -Aw JoAnn BurkhMde Elmer C. Hodge SAP Administrator County Administrator ------------------------------------------------------------------------------------------------------------ Approved (X) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Supervisor Nickens to approve staff recommendation. CC: File Linda Weber, School Superintendent Diane Hyatt, Chief Financial Officer Brenda Chastain, Clerk, School Board Jo Ann Burkholder, County Schools VOTE No Yes Abs Church _ X _ Johnson _ X _ McNamara_ X Minnix _ X _ Nickens _ X _ Brenda Chastain, Clerk, School Board JoAnn Burkholder, SAP Administrator v COMMONWEALTH ®f VIRGINIA Office of the Governor Ta,T,nes S. Gilmore, III Governor June 13, 2001 Dr. Dr. Linda Weber Roanoke Co. Public Schools 5937 Cover Rd. NW Roanoke, VA 24019 Dear Dr. Weber I am pleased to inform you that Governor Gilmore has awarded your Safe and Drug Free Schools and Communities application entitled Comphrensive Youth Violence and Substance Abuse Prevention Community Needs Assessment and Action Plan for Roanoke County in the amount of $11,310.00. Your Governor's grant account number is 86871-06-01. Expenditures must be in accordance with the Drug Free Schools and Communities Act of 1994 (SDFSCA) guidelines. If there are any questions regarding the appropriateness of expenditures please call to confirm that these expenses are allowed for reimbursement. If you have, at any point during the year, the need to make changes to your approved budget or program; you must have prior approval in writing rrorn this office. This grant provides for reimbursement payment to you only after costs are incurred. You may begin incurring expenses toward these funds as of July 1, 2001. The termination date of this grant is June 30, 2002. There will be no extensions of this termination date. All expenditures must be incurred prior to the termination date. Reimbursements will be done quarterly, and must be received prior to the quarterly date in order to be processed. Forms received after the quarterly date will be processed on the next date. Quarterly dates are September 30, 2001, December 31, 2001, March 29, 2002, and July 30, 2002. Reimbursement forms are enclosed, and are also available online at hit Q;8w w. ansa' �tate.va_rJs under the CURRENT GRANTEES link, and must ESE Cl EAR Y IDEl4hFIFD wiTH YO IR GRANT ACCOHINIT NUMBER. Any funds remaining at the end of the grant period will be retained by the Governor for State Capitol • Richmond, Virginia 23219 . (804) 786-2211 • TDD (804) 371-8015 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 25TH DAY OF SEPTEMBER 2001, ADOPTED THE FOLLOWING: RESOLUTION 092501-6.i REQUESTING ACCEPTANCE OF GLEN ROCK LANE AND THE REMAINING PORTION OF CEDARMEADE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR -5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineerfor the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Johnson, McNamara, Church Nickens Minnix Nays: None Absent: None A Copy Teste: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Director Virginia Department of Transportation SITE A - � EDINGTON RD. yZt,AK,WPY � P P11 ER L L HAYFIELD OR. Pa 711VITY MAP' 90 � GY �n>V / yfi� �s `sn �vr i ilz � DELMAR LANE w Yrrr 'CSM- GLEN ROCK LANE g` DT CJ J Is rre'"rI ^ is eYru \ oz/ 61 — 067 iti��59g� 5� Ab s� 1� �5 � 3 C �✓ .r, PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1. Glen Rock Lane - from the intersection of Cedarmeade Drive to its cul-de-sac. A ``�. YBI.p 'X( � p •s�»sr o -t ,. aatc x >. drv� q s �a�od �v. a_ \ n RIGHT OF WAY: _ 3 S aus 9r �r Wiz,, SECTION SECTION 2 ROADWAY WIDTH: i 7r ,� 9z . cv 42 s 1,2 1. 4 HOUSES 2. 10 HOUSES / /; 13 �W 4[ I'9 �`L / W -9•ry �r\� A ONi I�/1 F M1, GY �n>V / yfi� �s `sn �vr i Yrrr 'CSM- GLEN ROCK LANE g` DT CJ Is rre'"rI ^ is eYru \ s� 1� �5 � 3 C �✓ .r, PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1. Glen Rock Lane - from the intersection of Cedarmeade Drive to its cul-de-sac. 2. Cedarmeade Drive - from the intersection of Delmar Lane to its cul-de-sac. LENGTH: 1. 0.04 MILES 2. 0.24 MILES RIGHT OF WAY: 1. 50 FEET 2. 50 FEET ROADWAY WIDTH: 1. 30 FEET 2. 30/36 FEET SERVICE: 1. 4 HOUSES 2. 10 HOUSES ROANOKE COUNTY ACCEPTANCE OF GLEN ROCK LANE AND THE REMAINING -EE3,, rN OF PORTION OF CEDARMEADE DRIVE INTO THE VIRGINIA COMMUNITY BEVET OPMENT. DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. c CD L E U C Q C E 2 M c p z m Q 5 N N D Ln z CO a � S C Li y4 w U N p 7 J y W O H t7 w Y O O O7 m C � O m C� Lm E E cc < Z �m J m N < U O O O 0 O H Z Z n a{ O O Q' '0 Lr) L 1 w r rn o o 0 H O � p m m m m m m m a c a a a a - w a z z a d d a a a p Q o Q Jqoq. N C W N N (r Q Ld C m O O J 222CSSS O O O O 0 C 0 0 r O H U m H O\ H Q C F b U LO \ U Lr\ < W I W 1 LO Li N _ y = W p I \ Ln W I \ u1 Z n m w LO w F FF FF FF FFrrFF a u r a S 1- a LL t- a U- r a r d �i 1- d li I- a x m n ; W Z C� Q p t J ,O1 76 Y p b N U Q O W m Z 2: Q z V.1 p C a J W q C7 U 7 C7 m O [t 2 .. O Z N Z w 2 C LL O Z O U LL P Q w U ACTION NO. A -092501-6.k ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 AGENDA ITEM: ACCEPTANCE OF DONATION OF A VARIABLE WIDTH SANITARY SEWER EASEMENT FROM JOE R. BLACKSTOCK (TAX MAP NO. 97.01-3-30) AND A SANITARY SEWER EASEMENT AND 10' DRAINAGE EASEMENT FROM RAVI M. ANANTARAMAN AND HUTOXI HATHI (TAX MAP NO. 97.01-1-5.2) LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easements for sanitary sewer and drainage purposes in connection with development of the Sun Tennis Center on Starkey Road in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of a sanitary sewer easement, of variable width, from Joe R. Blackstock (Deed Book 1531, page 1685; Tax Map No. 97.01-3-30), as shown on a plat prepared by Lumsden Associates, P.C., dated April 28, 2000, a copy of which is attached hereto as Exhibit A. b) Donation of a sanitary sewer easement, of variable width, and a drainage easement, ten feet (10) in width, from Ravi M. Anantaraman and Hutoxi Hathi (Deed Book 1621, page 1908; Tax Map No. 97.01-1-5.2), as shown on a plat prepared by Lumsden Associates, P.C., dated March 22, 2000, a copy of which is attached hereto as Exhibit B. The locations and dimensions of these easements have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donations of these easements. Respectfully submitted, Vi kie . Fluffm Sr. Assistant Cou Attorney --------------------------------------------- --------- ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens ChurchX _ Denied () _to approve staff recommendation _ Johnson _ X _ Received () McNamara_ X _ Referred () Minnix _ X _ To () Nickens X CC: File Vickie Huffman, County Attorney's Office Gary Robertson, Utility Director Arnold Covey, Community Development Director William Driver, Real Estate Valuation Director G:\ATTORNEY\VLH\AGENDA\CONSENT%SwiTerunsCenter. 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A Wiupw QUO Er)�0����J 3e23 sco w s z.9 _� m . z �L7 �QZ =ri��•►+ .39 d��y%/JSZZ 9a. �p Nb/p/NSA 54 co e z 0 O a O w N 0 LO j oI rn N CV z N, y~ _ k? 4P (Az z cis Wo oU)m cn z z z J w w I� � M Lj d�w� MO �W QL LLJ LLJ L Oy� o� I �W w Z w 4i 0W°� WVO�K 1p w -5. A Wiupw QUO Er)�0����J 3e23 sco w s ��O W� QOWw o, Z � � zoo-- �L7 �QZ =ri��•►+ .39 d��y%/JSZZ 9a. �p Nb/p/NSA 54 co e z 0 O a O w N 0 LO j oI rn N CV z N, y~ _ k? 4P (Az z cis Wo oU)m cn z z z J w EXHIBIT B Q Qi �W QL L Oy� LL, L =m�pnV3 Z 0W°� WVO�K W� �C Z Wiupw QUO Er)�0����J 3e23 sco w 40� 05�a� W� QOWw EXHIBIT B ACTION NO. A-092501-6.1 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2001 AGENDA ITEM: Acceptance and Appropriation of Section 18 grant monies on behalf of Unified Human Services Transportation System COUNTY ADMINISTRATOR'S COMMENTS: 1#� BACKGROUND: For the past few years, Unified Human Transportation Services, Inc. who operate the CORTRAN program on behalf of Roanoke County has applied for and been awarded grants from the Virginia Department of Rail and Public Transportation. These grants help with capital costs and also provide some of the operating monies for the CORTRAN service for Roanoke County. The grant for FY 2001- 02 include the following items: CAPITAL One Van and Radio Equipment - State Amt. - $52,287 Local Amt. - 2,752 Total $55,039 OPERATING Operating monies for CORTRAN in the rural portion of the County State Amt. - $22,618 The local match for these grant programs will be provided by Unified Human Transportation Services, Inc. This is a pass-through grant where Roanoke County is the named agent on behalf of our CORTRAN program. FISCAL IMPACT: The County needs to accept and appropriate the above pass- through grant monies and forward them to Unified Human Transportation Services, Inc. They will be responsible for all administration efforts of this grant. The local match is provided by Unified Human Transportation Services, Inc. and no local monies are required. RECOMMENDATIONS: Accept and appropriate the two grants in the amounts of $55,039 for capital and $22,618 for operating monies from the Virginia Department of Rail and Public Transportation on behalf of Unified Human Transportation Services, Inc. No new local monies are required. Respectfully submitted, Approve by, John M. Chambli,1s, Jr. Elmer C. Hod e g Assistant Administrator County Administrator ------------------------ ---------------------------- ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens Church _ X _ Denied () to approve staff recommendation Johnson_ X _ Received () McNamara_ X _ Referred () Minnix _ X _ To () Nickens X CC: File Karen McMillan, Finance Curtis Andrews, Unified Human Transportation Services, Inc. John Chambliss, Assistant County Administrator ACTION NO. A -092501-6.m ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25,2001 AGENDA ITEM: Acceptance and Appropriation of the Juvenile Accountability Incentive Block Grant COUNTY ADMINISTRATOR'S COMMENTS: Alc�wl ep"l BACKGROUND: The Virginia Division of Criminal Justice Services serves as the pass-through agency for federal monies known as the Juvenile Accountability Incentive Block Grant (JAIBG) funds. This is an entitlement program for many jurisdictions including Roanoke County and seeks ways to monitor corrective actions of our youth, the level of services provided in the community, and means of applying sanctions for failure to conform to the rules. Roanoke County used our previous allocation with the City of Roanoke to provide a needs assessment and identify sanction opportunities. The Roanoke County portion of this grant is being administered through the school system and will further study the youth before our juvenile court system and look at preventative efforts that can be implemented in the school setting. The City of Roanoke (which has a similar grant) is serving as the fiscal agent for this grant and our share of the grant needs to be accepted and appropriated. Our share of the grant is $12,273 federal dollars with a required $1,364 local match. The school program will provide this match. The monies must be utilized by December 31, 2001. FISCAL IMPACT: The amount of the JAIBG funds are $12,273 federal and $1,364 local match. These monies need to be appropriated. The local match will be provided from existing school monies. RECOMMENDATIONS: Staff recommends acceptance of these monies for FY 2001 - 02 and appropriation of the grant monies. Respectfully submitted, 4e-ve 6,7 ohn M. Chambliss, Jr. Assistant Administrator Approv C/C... d by, --„�, �i4z Elmer C. Hodge County Administrator `----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (X) Motion by: Supervisor Nickens Church _ X Denied () to approve staff recommendation Johnson _ X Received () McNamara_ X — Referred O Minnix _ X _ To () Nickens _ X — CC: File John M. Chambliss, Jr., Assistant County Administrator Lisa Ward, Finance Glen Radcliffe, City of Roanoke Jo Ann Burkholder, County Schools AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2001 RESOLUTION 092501-7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors CC: File Closed Meeting File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, SEPTEMBER 25, 2001 ORDINANCE 092501-8 APPROVING A FIRE AND EMERGENCY MEDICAL AGREEMENT WITH THE CITY OF ROANOKE TO STAFF THE CLEARBROOK STATION WHEREAS, §§27-2 and 27-23.9, Code of Virginia (1950), as amended, authorizes local governments to cooperate in the furnishing of fire and emergency medical response and related rescue issues, and §15.2-1300, Code of Virginia, authorizes agreements for the joint exercise of powers by political subdivisions of the Commonwealth. WHEREAS, the City and the County have determined that cooperatively and jointly staffing the station located at Clearbrook in Roanoke County to provide fire and emergency medical response and related rescue services across city and county jurisdictional lines will improve such service in the areas that can be served by such station. WHEREAS, it is deemed to be mutually beneficial to the parties hereto to enter into an Agreement concerning the joint staffing of the Clearbrook Station with regards to fire and emergency medical response and related rescue services. WHEREAS, the first reading of this ordinance was held on September 11, 2001, and the second reading was held on September 25, 2001. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby approves the Fire and Emergency Medical Agreement to staff the Roanoke County Clearbrook Station in substantially the form as attached to this ordinance, and authorizes the County Administrator, or his designee, to execute this Agreement on behalf of Roanoke County, upon form approved by the County Attorney. 2. That pursuant to this Agreement the County and the City will assign full-time career positions to staff this facility and the equipment located therein, and, that the County will routinely respond with fire and emergency medical equipment and personnel for the City from the Clearbrook Station into the 220 South/Southern Hills area. The specific boundaries are to be determined and mutually agreed upon by the respective Fire Chiefs. 3. That the City and the County agree to develop and adopt operational, communication, dispatch, safety and medical protocols that meet professional standards. All operational protocols are to be mutually agreed upon in writing by the Fire Chiefs of the City and the County. 4. That the services performed and expenditures made under this Agreement shall be deemed to be for public and governmental purposes and all immunities from liability enjoyed by the County and its fire/emergency medical services and resource personnel within its boundaries shall extend to its participation in this Agreement. 5. That this Ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Richard Burch, Fire and Rescue Chief Darlene Burcham, Roanoke City Manager James Grigsby, Roanoke City Fire Chief G ABOARM2001\Sept25\9-25CIearbrook-ord#08.doc 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2001 RESOLUTION 092501- 9 AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $13,745,000 GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF ROANOKE, VIRGINIA TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY PURSUANT TO THE LITERARY FUND SUBSIDY SALE AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, in September of 2000 and January of 2001, the Commonwealth of Virginia Board of Education (the "Board of Education") placed applications (the "Applications") of the School Board of the County of Roanoke, Virginia (the "School Board") for loans in the aggregate amount of $14,000,000 (the "Literary Fund Loan") from the Literary Fund, a permanent trust fund established by the Constitution of Virginia (the "Literary Fund"), for financing the South County High School and Glenvar Middle School projects (the "Projects") in the County of Roanoke, Virginia (the "County"), on the First Priority Waiting List. WHEREAS, the Board of Education was to have approved the release of Literary Fund moneys to the School Board and make a commitment to loan such moneys to the School Board (the "Commitment") within one year of placement of each Application on the First Priority Waiting List upon receipt of the Literary Fund of an unencumbered sum available at least equal to the amount of such Application and the approval, by the Board of Education, of such Application as having met all conditions for a loan from the Literary Fund. WHEREAS, the Board of Education was thereafter to have given advances on the amount of the Commitment for the Literary Fund Loan to the School Board, as construction or renovation of the Projects progressed, in exchange for a loan obligation from the School Board to the Literary Fund (the "Literary Fund Obligation") for the amounts so advanced. WHEREAS, the Literary Fund Obligation was to have borne interest at four percent (4%) per annum and mature in annual installments for a period of twenty (20) years. WHEREAS, in connection with the 2001 Interest Rate Subsidy Program (the "Program"), the Virginia Public School Authority (the "VPSA") has offered to purchase general obligation school bonds of the County, and the Board of Education has offered to pay, to the County, a lump sum cash payment (the "Lump Sum Cash Payment") equal to the sum of (i) net present value difference, determined on the date that VPSA sells its bonds, between the weighted average interest rate that the general obligation school bonds of the County will bear upon sale to the VPSA and the interest rate that the Literary Fund Obligation would have borne plus (ii) an allowance for the costs of issuing such bonds of the County (the "Issuance Expense Allowance"). WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and expedient to borrow $13,745,000 and to issue its general obligation school bonds to finance certain capital projects for school purposes. WHEREAS, the County has held a public hearing, after due publication of notice, in accordance with Section 15.2-2606, Code of Virginia of 1950, as amended ("Virginia Code") on September 25, 2001 on the issuance of school bonds in the maximum amount of $13,745,000. WHEREAS, the School Board of the County has requested by resolution the Board to authorize the issuance of the Bonds (as defined below) and has consented to the issuance of the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, THAT: 1. Authorization of Bonds and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and to issue and sell general obligation school bonds of the County in the aggregate principal amount not to exceed $13,745,000 (the "Bonds") for the purpose of financing the Projects. The Board hereby authorizes the issuance and sale of the Bonds in the form and upon the terms established pursuant to this Resolution. 2. Sale of the Bonds. It is determined to be in the best interest of the County to accept the offer of the VPSA to purchase from the County, and to sell to the VPSA, the Bonds at a price determined by the VPSA and accepted by the Chairman of the Board or the County Administrator, such price to be not less than 98% of par and not more than 103% of par, and upon the terms established pursuant to this Resolution. The County Administrator and the Chairman of the Board, or either of them, and such officer or officers of the County as either of them may designate, are hereby authorized and directed to enter into a Bond Sale Agreement with the VPSA providing for the sale of the Bonds to the VPSA in such form as may be approved by the County Administrator ("Bond Sale Agreement"). 3. Details of the Bonds. The Bonds shall be issuable in fully registered form in denominations of $5,000 and whole multiples thereof; shall be dated the date of issuance and delivery of the Bonds; shall be designated "General Obligation School Bonds, Series 2001 B"; shall bear interest from the date of delivery thereof payable semi-annually on each January 15 and July 15 (each an "Interest Payment Date"), beginning July 15, 2002, at the rates established in accordance with paragraph 5 of this Resolution; and shall mature on July 15 in the years (each a "Principal Payment Date") and in the amounts established in accordance with paragraph 5 of this Resolution. The Interest Payment Dates and the Principal Payment Dates are subject to change at the request of VPSA. E 4. Principal Installments and Interest Rates. The County Administrator is hereby authorized and directed to accept the interest rates on the Bonds established by the VPSA, provided that each interest rate shall be ten one -hundredths of one percent (0.10%) over the interest rate to be paid by the VPSA for the corresponding principal payment date of the bonds to be issued by the VPSA (the "VPSA Bonds"), a portion of the proceeds of which will be used to purchase the Bonds, and provided further, that the true interest cost of the Bonds does not exceed six and one-half percent (6 1/2%) per annum. The County Administrator is further authorized and directed to accept the aggregate principal amount of the Bonds and the amounts of principal of the Bonds coming due on each Principal Payment Date ("Principal Installments") established by the VPSA, including any changes in the Interest Payment Dates, the Principal Payment Date and the Principal Installments which may be requested by VPSA provided that such aggregate principal amount shall not exceed the maximum amount set forth in paragraph two and the final maturity of the Bonds shall not be later than 21 years from their date. The execution and delivery of the Bonds as described in paragraph 9 hereof shall conclusively evidence such Interest Payment Dates, Principal Payment Dates, interest rates, principal amount and Principal Installments as having been so accepted as authorized by this Resolution. 5. Form of the Bonds. The Bonds shall be initially in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. 6. Payment: Paying ing Agent and Bond Registrar. The following provisions shall apply to the Bonds: (a) For as long as the VPSA is the registered owner of the Bonds, all payments of principal of, premium, if any, and interest on the Bonds shall be made in immediately available funds to the VPSA at or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next preceding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption; (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Bonds; and (c) SunTrust Bank, Richmond, Virginia, is designated as Bond Registrar and Paying Agent for the Bonds. 1. No Prepayment or Redemption. The Principal Installments of the Bonds are not subject to redemption or prepayment. Furthermore, the Board covenants, on behalf of the County, not to refund or refinance the Bonds without first obtaining the written consent of the VPSA or the registered 3 owners of the Bonds. 2. Execution of the Bonds. The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Bonds and to affix the seal of the County thereto. The signatures of such officers and the manner of affixing the seal on the Bonds may be by facsimile, provided that if both signatures are by facsimile, the Bonds shall not be valid until authenticated by the manual signature of the Paying Agent. 3. Pledge of Full Faith and Credit. For the prompt payment of the principal of, and the premium, if any, and the interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any of the Bonds shall be outstanding there shall be levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of, and the premium, if any, and the interest on the Bonds as such principal, premium, if any, and interest shall become due, which tax shall be without limitation as to rate or amount and in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. 4. Use of Proceeds Certificate: Non -Arbitrage Certificate. The County Administrator and Chief Financial Officer, or either of them, and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Non -Arbitrage Certificate, if requested by bond counsel, and a Use of Proceeds Certificate setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations relating to the exclusion from gross income of interest on the Bonds and on the VPSA Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Bonds will be invested and expended as set forth in such Use of Proceeds Certificate and the County shall comply with the covenants and representations contained therein and (ii) the County shall comply with the provisions of the Code so that interest on the Bonds and on the VPSA Bonds will remain excludable from gross income for Federal income tax purposes. 5. State Non -Arbitrage Program Proceeds Agreement. The Board hereby determines that it is in the best interests of the County to authorize and direct the County Treasurer to participate in the State Non -Arbitrage Program in connection with the Bonds. The County Administrator and M Chief Financial Officer, or either of them, and such officer or officers of the County as either of them may designate, are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by and among the County, the other participants in the sale of the VPSA Bonds, the VPSA, the investment manager, and the depository substantially in the form on file with the County Administrator, which form is hereby approved. 6. Continuing Disclosure Agreement. The County Administrator and Chief Financial Officer, or either of them, and such officer or officers of the County as either of them may designate are hereby authorized and directed (i) to execute a Continuing Disclosure Agreement, as set forth in Appendix F to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12 and (ii) to make all filings required by Section 3 of the Bond Sale Agreement should the County be determined by the VPSA to be MOP (as defined in the Continuing Disclosure Agreement). 7. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County of Roanoke, Virginia. 8. Further Actions. The County Administrator, Chief Financial Officer, and such other officers, employees and agents of the County as either of them may designate are hereby authorized to take such action as the County Administrator or Chief Financial Officer may consider necessary or desirable in connection with the issuance and sale of the Bonds and any such action previously taken is hereby ratified and confirmed. 9. Effective Date. This Resolution shall take effect immediately The undersigned Clerk of the Board of Supervisors of the County of Roanoke, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on September 25, 2001, and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly scheduled meeting and that, during the consideration of the foregoing resolution, a quorum was present. The front page of this Resolution accurately records (i) the members of the Board of Supervisors present at the meeting, (ii) the members who were absent from the meeting, and (iii) the vote of each member, including any abstentions. WITNESS MY HAND and the seal of the Board of Supervisors of the 5 County of Roanoke, Virginia, this 25" day of September, 2001. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None cc: COPY TESTE: Mary H. Allen, CMC File Clerk to the Board of Supervisors Diane D. Hyatt, Chief Financial Officer Danial Morris, Director, Finance Paul M. Mahoney, County Attorney Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board L NO. TS -I EXHIBIT A (FORM OF TEMPORARY BOND) UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE General Obligation School Bond Series 2001B The COUNTY OF ROANOKE, VIRGINIA (the "County"), for value received, hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of Dollars ($ ), in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 2002 and annually on July 15 thereafter to and including July 15, 2021 (each a "Principal Payment Date"), together with interest from the date of this Bond on the unpaid installments, payable semi-annually on January 15 and July 15 of each year commencing on July 15, 2002 (each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto. Both principal of and interest on this Bond are payable in lawful money of the United States of America. For as long as the Virginia Public School Authority is the registered owner of this Bond, SunTrust Bank, Richmond, Virginia, as bond registrar (the "Bond Registrar") shall make all payments of principal of, premium, if any, and interest on this Bond, without presentation or -I- surrender hereof, to the Virginia Public School Authority, in immediately available funds at or before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of principal of, premium, if any, or interest on this Bond shall be made in immediately available funds at or before 11:00 a.m. on the business day next preceding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the principal of, premium, if any, and interest on this Bond. The resolution adopted by the Board of Supervisors authorizing the issuance of the Bonds provides, and Section 15.2-2624 of the Code of Virginia of 1950, as amended, requires, that there shall be levied and collected an annual tax upon all taxable property in the County subject to local taxation sufficient to provide for the payment of the principal of, premium, if any, and interest on this Bond as the same shall become due which tax shall be without limitation as to rate or amount and shall be in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, -2- Title 15.2, Code of Virginia of 1950, as amended, and resolutions duly adopted by the Board of Supervisors of the County and the School Board of the County to provide funds for capital projects for school purposes. This Bond may be exchanged without cost on twenty (20) days written notice from the Virginia Public School Authority, at the office of the Bond Registrar on one or more occasions for one or more temporary bonds or definitive bonds in marketable form and, in any case, in fully registered form, in denominations of $5,000 and whole multiples thereof, and having an equal aggregate principal amount, having principal installments or maturities and bearing interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the Virginia Public School Authority on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive Bonds as hereinabove provided, such definitive Bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. The principal installments of this Bond are not subject to redemption or prepayment. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. -3- IN WITNESS WHEREOF, the County of Roanoke, Virginia, has caused this Bond to be issued in the name of the County of Roanoke, Virginia, to be signed by the Chairman of the Board of Supervisors, its seal to be affixed hereto and attested by the signature of the Clerk of the Board of Supervisors, and this Bond to be dated November _, 2001. (SEAL) ATTEST: Clerk, Board of Supervisors of the County of Roanoke, Virginia COUNTY OF ROANOKE, VIRGINIA 0 Chairman, Board of Supervisors of the County of Roanoke, Virginia ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF ASSIGNEE) the within Bond and irrevocably constitutes and appoints attorney to exchange said Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: Dated: Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar which requirements will include membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of I934, as amended.) G:\BOARD\200I \Sept25\9-25vpsa-exhibirs.doc Registered Owner (NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration or change.