HomeMy WebLinkAbout12/4/2001 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 4, 2001
RESOLUTION 120401-1 OF CONGRATULATIONS TO COX
COMMUNICATIONS, INC. UPON THEIR 25TH ANNIVERSARY IN THE
ROANOKE VALLEY
WHEREAS, Cox Communication, Inc, the nation's fifth largest cable television
company, is a Fortune 500 company, operating cable systems to approximately 6.2 million
customers in 23 states; and
WHEREAS, Cox Communications Roanoke, located in the County of Roanoke, has
been providing service in the Roanoke area for 25 years, beginning on November 4, 1976;
and
WHEREAS, Cox Communications serves 58,000 customers in Roanoke County,
Roanoke City and the Town of Vinton, boasts 1,049 cable miles and 141 fiber miles
providing analog and digital video service, high speed internet service, CableRep
advertising and Cox Business Service; and
WHEREAS, Cox has over 165 employees, an annual payroll in excess of $6.7
million, and was recently awarded the National Cable Television Association Customer
Service Seal for each of the 11 years it has been available; and
WHEREAS, Cox has emphasized active community involvement through its support
of Junior Achievement, "Partners for Success" with County and City schools, West End
Center for Youth, Roanoke Symphony, and has given back over $1 million in funding and
promotional support to area charitable organizations and civic groups.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, extends its sincere congratulations to Cox Communications, Inc. on its
1
25`h anniversary in the Roanoke Valley; and
FURTHER, the Board of Supervisors expresses its appreciation to Cox for being an
outstanding corporate citizen and providing employment to many residents in the Roanoke
Valley.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Congratulations File
Melinda Cox, Economic Development Specialist
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 4, 2001
RESOLUTION 120401-2 IN SUPPORT OF THE ROANOKE COUNTY
COMMUNITY SCHOOL PREVENTION COUNCIL IN ITS EFFORTS TO
PROVIDE SUBSTANCE ABUSE PREVENTION PROGRAMS TO THE
YOUTH OF ROANOKE COUNTY
WHEREAS, A survey performed by the Tri -Ethnic Center for Prevention and
Research in 2000 indicated the following statistics in Roanoke County:
1 in 4 six graders have used alcohol
9 in 10 12th graders have used alcohol
40% of 10th graders have used marijuana
54% of 12th graders have used marijuana
23% of 12th graders have taken a hallucinogen; and
WHEREAS, all of the above statistics exceed the national average; and
WHEREAS, The Community School Prevention Council serves as a cooperative
and collaborative effort of schools, county government, non-profit agencies, parents and
students to address the social, mental and health needs Roanoke County's youth and
families; and
WHEREAS, The Community School Prevention Council has formulated a
comprehensive prevention plan to address the serious problem of substance abuse;
WHEREAS, the Community School Prevention Council has secured $359,310 in
grant funding to implement this plan to address the issue of substance abuse among
Roanoke County's youth and their families.
i
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, hereby endorses and supports the efforts of the Roanoke County
Community School Prevention Council to address the social, mental and health needs
of Roanoke County's youth and their families.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Daniel R. O'Donnell, Assistant County Administrator
Jo Anne Burkholder, Student Assistant Program Coordinator, Schools
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, Roanoke County School Board
2
A-120401-3
ACTION NO.
ITEM NUMBER M
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER.
MEETING DATE: December 4, 2001
AGENDA ITEM: Request to enter into a pilot recycling agreement with the Rescue
Mission and other human services agencies.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Roanoke County has supported recycling and has initiated various
methods in the past. Door-to-door residential recycling has been prohibitive because of
the vast territory the County has to serve. In addition, the market for recyclable material
is not very good. Recycling becomes much more feasible if transportation and
collection costs can be reduced and if there is sufficient volume to interest buyers of
these materials. The County also recognizes that reducing the waste stream is
important to the environmental future of the Roanoke Valley and extends the life of the
landfill. The State of Virginia requires localities to recycle 25% of their waste streams.
We have always surpassed that limit because of our corporate efforts and because of
our brush and bulk diversion. The County is currently recycling 26.7% of our waste
stream.
SUMMARY OF INFORMATION: Certain non-profit entities in the Valley, such as the
Roanoke Rescue Mission, also provide valuable recycling services to the community
through the acceptance of donations of used household items such as clothing, furniture
and other items, which are then either reused or sent out of the area for recycling, thus
relieving the local governments of the expense of picking them up and taking them to
the landfill. Anything left is then disposed of through the Resource Authority at the
regular commercial rate of $55/ton. The Rescue Mission has asked for assistance with
reducing the cost of disposing of the remaining items. The Rescue Mission is currently
bringing approximately 242 tons of unusable waste to the Resource Authority each
year. Staff discussions with the Rescue Mission indicate that this is a 50% recycling
effort, thereby diverting another 242 tons from our landfill.
The Roanoke Valley Resource Authority discussed this at its November 2$, 2001
meeting, along with the options available to assist with these recycling activities. The
Authority itself, under its bond covenants, cannot waive or reduce fees for individual
requests. However, the local governments can contract with organizations to recycle,
and through that contract, can provide the local government rate at the Authority, which
is currently $42/ton.
The Resource Authority Board of Directors agreed in principal to support this
request, and asked Roanoke County to provide the administrative assistance for the
program. Qualifying agencies will take leftover materials to the Transfer Station, and
the County will then be billed at the government rate for the tonnage. The County will,
in turn, bill the agency at that rate, thus saving the agency $13/ton at the current rates.
This will reduce the income to the Resource Authority, but it is not anticipated to be a
significant amount.
The County staff would like to implement this program, and establish criteria for
participation by other similar organizations. These criteria would include the following:
The agency would provide a service that diverted and recycled residential
waste.
2. The agency would have a way to collect the donations, thus avoiding
collection by the County refuse department.
3. There would be a sufficient volume of tonnage diverted from the waste
stream to make the contract feasible.
FISCAL IMPACT: There should be no fiscal impact for this program. The County will
simply pass through the costs to the organizations, and if any non-payment problems
occur, the program will be stopped immediately for that agency.
STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors
authorize the implementation of this program. The initial contract will be for a one-year
pilot program. If the program is successful, the County Administrator may renew the
program for a longer period of time.
Submitted by:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to authorize Church _ x _
Denied () agreement revised that the Board will Johnson _ x
Received () review and evaluate the agreement in McNamara_ x _
Referred () January, 2003 Minnix _ x
To () Nickens _ x
cc: File
Anne Marie Green, Director, General Services
John Hubbard, CEO, Roanoke Valley Resource Authority
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 4, 2001
RESOLUTION 120401-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for
December 4, 2001, designated as Item I - Consent Agenda be, and hereby is, approved
and concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
1. Confirmation of Committee appointments to the Industrial
Development Authority, the Roanoke Valley Resource Authority
and ratification of at -large appointment to the Blue Ridge
Behavioral Healthcare Board of Directors.
2. Appropriation of $50,000 Virginia Department of Conservation and
Recreation and Land and Water Conservation grant for the North
Roanoke Park.
3. Approval to accept and appropriate $1,000 donation from the
Salem Jaycees for the Police Youth Camp.
4. Approval of Procedures for the preservation of the Board of
Supervisors records and providing information to the Board of
Supervisors, the public and the staff.
5. Acceptance of Split Rail Lane into the Virginia Department of
Transportation Secondary System.
6. Acceptance of $8,000 grant from the Department of Motor Vehicles
for targeted patrols of impaired drivers.
7. Acceptance of donation of sanitary sewer easement across
property of Old Heritage Corporation in the Cave Spring Magisterial
1
District.
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Minnix to adopt the Consent Resolution with Item 7
removed for a separate vote, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
On motion of Supervisor Nickens to approve Item 7 on the Consent Resolution,
and carried by the following recorded vote:
AYES: Supervisors McNamara, Church, Nickens, Minnix
NAYS: None
ABSTAIN: Supervisor Johnson
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Pete Haislip, Director, Parks, Recreation & Tourism
Danial Morris, Director, Finance
Ray Lavinder, Chief of Police
Wanda Riley, Executive Secretary, Policy and Procedures Manual
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
RIA
A-120401-5 . a
ACTION NO.
ITEM NUMBER —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Confirmation of Committee Appointments to the Industrial
Development Authority, Roanoke Valley Resource Authority and Blue
Ridge Behavioral Healthcare Board of Directors
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
INDUSTRIAL DEVELOPMENT AUTHORITY
Supervisor Minnix has nominated Allen Robinson to fill the unexpired term of Ronald
Martin. The term will expire September 26, 2002.
ROANOKE VALLEY RESOURCE AUTHORITY
Supervisor Church has nominated Suzie Snyder to a four-year term which will expire
December 31, 2005.
Supervisor Nickens has nominated Douglas L. Anderson to another four-year term which
will expire December 31, 2005.
BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS
The Board of Directors has appointed the Reverend William Lee to serve as the Member -
at -Large for another three-year term, expiring December 31, 2004. This appointment must
be ratified by all five participating localities.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed or ratified.
Submitted by:
Mary H. Allen CMC
Clerk to the Board
Approv d by,
Elmer C. Hodge
County Administrator
1
---------------------------------------------------------------------
ACTION
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by: H Odell Minnix to approve
cc: File
Industrial Development Authority File
Roanoke Valley Resource Authority File
Blue Ridge Behavioral Healthcare Board of Directors
2
VOTE
No Yes Abs
Church _ x
Johnson — x _
McNamara_ x
Minnix — x _
Nickens _ x _
# Blue Ridge
Behavioral
Healthcare
November 13, 2001
Mr. Elmer C. Hodge
County Administrator
Roanoke County
P.O. Box 29800
Roanoke, VA 24018
Dear 11 t�ge:
William L. Lee Chairman
Meredith B. Waid Vice Chairman
John M. Hudgins, Jr. Treasurer
Rita J. Gliniecki Secretary
Executive Director
S. James Sikkema, LCSW
According to our records, the current term of William L. Lee as an at -large
representative on the Blue Ridge Behavioral Healthcare Board of Directors will
expire on December 31, 2001. Reverend Lee is currently serving as Chairman of
our Board, and he is slated for reappointment to that office for the coming year.
According to §37.1-196 of the Code of Virginia as amended in 1998, Community
Services Board members are now eligible for three full three-year terms. We
respectfully request that the Roanoke County Board of Supervisors ratify the
reappointment of William Lee for his third term, which will run from January 1,
2002 through December 31, 2004.
The by-laws of the Board require that appointments of members at -large be
ratified byII five participating localities, so this request is being sent for action by
our other f ,ur governments as well.
Sincerely,
S. James Sikkema
Executive Director
C: The Honorable H. Odell "Fuzzy" Minnix, Chairman
L,M6r_y H. Allen, Clerk
William L. Lee
Executive Offices 301 Elm Avenue SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax (540) 345-6891
The Community Services Board serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
A -120401-5.b
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Appropriation of $50,000 Virginia Department of Conservation
and Recreation and Land and Water Conservation Grant for the
North Roanoke Park.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Conservation and Recreation through the Land and Water
Conservation Grant program awarded a $50,000 grant to help fund the development of
the North Roanoke Park on Hollins Road. Depending on final bid prices, these funds
were earmarked for the construction of a second soccer field, playground, and pavilion.
This request was supported by an approved resolution of support from the Board of
Supervisors. As part of the financial process these funds need to be appropriated to the
Parks and Recreation Department's Capital budget.
FISCAL IMPACT:
Provides $50,000 for the continued development of North Roanoke Park.
STAFF RECOMMENDATION:
Staff recommends appropriating $50,000 to the Parks and Recreation Capital budget.
Respectfully submitted, Approved by,
e�e�� I/ e06
Pete Haislip, Director Elmer C. Hodge
Parks, Recreation & Tourism County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Church _ x
Denied () Johnson — x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Pete Haislip, Director, Parks, Recreation & Tourism
Danial Morris, Director, Finance
A -120401-5.c
ACTION NO.
ITEM NUMBER:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE:
AGENDA ITEM: Request for approval to accept a cash donation for the Police
Youth Camp from Salem Jaycees.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Salem Jaycees provided the Roanoke County Police Department a check in the amount of
$1000.00 for support of the Police Youth Camp. These funds support the summer camp and
enhance the services provided by the Police Department's School Services Unit. There is no
matching fund associated with this donation.
FISCAL IMPACT:
This donation will enhance operations of the Police Department's School Services Unit.
STAFF RECOMMENDATIONS:
The staff recommends acceptance of the donation.
SUBMITTED BY: APPROVED:
'10/ A�
Ray Lavinder Elmer C. Hodge
Chief of Police County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to approve Church _ x
Denied () Johnson _ x _
Received () McNamara_ x _
Referred () Minnix _ x
To () Nickens _ x _
cc: File
Ray Lavinder, Chief of Police
Danial Morris, Director, Finance
A -120401-5.d
ACTION NO.
ITEM NUMBER - L
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Approval of procedures for the preservation of Board of
Supervisors records and providing information to the Board
of Supervisors, the public and the staff.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The State Code of Virginia, Section 15.2-1539 states that the Clerk to the Board is the
custodian of all official records of the Board of Supervisors and is responsible for their
preservation. This includes the official Minute Books, resolutions, ordinances and actions
approved by the Board of Supervisors, the Board agenda packets, audio and video tapes of
the meetings and all contracts, deeds and agreements approved by the Board.
In October, the members of the Board received a draft of attached proposed
procedures for providing information to the Board members, responding to requests for
information, and for the use and security of the Board of Supervisors' official records. There
were several suggested revisions from individual Board members and they have been
incorporated into the procedures.
The official Board records are now secured in locked files, and in some instances fire
proof files. Anyone requesting access to review them must contact the Clerk to the Board or
the Deputy Clerk, and the records may not be removed from the Administration Center. This
includes the official files, audio tapes and video tapes of the Board meetings. The Clerk's
Office has also purchased the necessary equipment to copy both audio and video tapes for
individuals who request them.
The new procedures will assure that the official records will be kept secure but
information and research will be available upon request.
STAFF RECOMMENDATION:
Staff recommends that the attached procedures which have already been
reviewed by the Board of Supervisors be approved.
Respectfully Submitted by:
Mary H. Allen, CMC/AAE
Clerk to the Board
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: H. Odell Minnix to approve
Approved by: �
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Church _ x _
Johnson _ x _
McNamara_ x
Minnix _ x _
Nickens x
cc: File
Mary H. Allen, Clerk to the Board
Wanda Riley, Executive Secretary, Policy and Procedures Manual
PROCEDURES
PRESERVATION OF THE BOARD OF SUPERVISORS RECORDS AND PROVIDING
INFORMATION TO BOARD MEMBERS, THE PUBLIC AND STAFF
OCTOBER 12, 2001
Preservation of Official Board Records:
The official records of the Board of Supervisors consist of: The official Minute Books,
Board agenda packets, resolutions, ordinances, actions, audio and video tapes of the
meetings, contracts, deeds, and agreements approved by the Board of Supervisors
1. The Clerk to the Board is designated by the State Code as the custodian of the
records and responsible for their preservation.
2. All official records will be keep in a secure location and locked when not in use by
the Clerk's Office.
3. Requests for research, review and copies of official Board records will be
processed through the Office of the Clerk to the Board.
4. No records may be removed from the Administration Center or the Board
Storage area at the County Public Service Center.
5. A copy of these procedures will be kept in the County Administrator's Policies
and Procedures Manual.
Requests from Board members for transcripts, research or information
1. If a Board member requests transcripts, information or research of a general
nature concerning an upcoming agenda item, copies will be provided to the
requester, the other Board members, the County Administrator, County Attorney
and Clerk to the Board at the same time.
2. If a Board member requests transcripts, information or research concerning a
specific issue or complaint in his district, the information will be provided to that
particular Board member. If in the judgement of the County Administrator, the
information or research may have County -wide implications, copies will be
provided to all Board members and the County Administrator at the same time.
Requests from the Public or Media for transcripts, research or information.
1. If the public or media requests transcripts, information or research, the Clerk's
Office will follow the Freedom of Information Act requirements, including charging
reasonable costs for research time and copies.
2. If the information is requested by an individual running for public office, that
information will be provided to all individuals running for the same office.
Audio and Video Tapes
1. One audio tape and two video tapes of Board meetings will be recorded. One
copy of each will be archived and kept in a secure location.
2. The second video tape will be available for viewing in the Board Conference
Room by the County staff on the day after Board meeting. The video will then be
made available for Board members, staff and the public to view. If the video is
removed from the Board Conference Room, the individual must sign up with the
Clerk's Office to remove the video.
3. Additional copies of the audio or video will be made available to the Board
members upon request, and to the public in accordance with the Freedom of
Information Act requirements.
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 4TH DAY OF DECEMBER, 2001, ADOPTED THE FOLLOWING:
RESOLUTION 120401-5.e REQUESTING ACCEPTANCE OF SPLIT RAIL
LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation
has advised this Board the streets meet the requirements established by the
Subdivision Street Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999, for comprehensive stormwater detention
which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions
Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
Absent:
Supervisor Minnix
None Required
Supervisors Johnson, McNamara, Church, Nickens, Minnix
None
None
A Copy Teste:
Mary H. Allen, CMC ~'—
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
ROANOKE COUNTY ROAD ACCEPTANCE
DEPARTMENT OF SPLIT RAIL LN.
COMMUNITY DEVELOPMENT
Tax Map No. 84.0.4 SCL=1 "= 200'
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A -120401-5.f
ACTION NO.
ITEM NUMBER:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Request for acceptance of Department of Motor Vehicles grant in
the amount of $8,000.00 for targeted patrols of impaired drivers.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Roanoke County has seen a reduction in vehicle crashes involving injury/death of 50% over the
last 3 years. In 1999 and 2000 the number of death or injury crashes caused by impaired driving
has remained constant even though there was a 50% drop in all injury/death. As the overall
number of injury/death accidents has decreased, it has become apparent that impaired driving is
a significant factor in the remaining injury/death crashes occurring in Roanoke County.
SUMMARY OF INFORMATION:
The Police Department has officers trained in the enforcement/detection of impaired drivers.
Budget constraints do not allow for targeted patrols of impaired drivers without additional DMV
grant funding.
FISCAL IMPACT:
The DMV has provided $8,000.00 in grant funds with no matching funds required. The grant
period runs between October 2001 and September 2002.
STAFF RECOMMENDATION:
The staff recommends acceptance of the DMV grant for $8,000.00.
SUBMITTED BY:
Ray Lavinder
Chief of Police
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED:
4K. -
Elmer C. Hodge
County Administrator
ACTION
Motion by: H. Odell Minnix to approve
cc: File
Ray Lavinder, Chief of Police
Danial Morris, Director, Finance
VOTE
No Yes Abs
Church _ x _
Johnson _ x _
McNamara_ x _
Minnix _ x
Nickens _ x _
A -120401-5.g
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
SUBJECT: Request to Accept Donation of Sanitary Sewer Easement across Property of Old
Heritage Corporation (Tax Map No.88.05-1-1) in the Cave Spring Magisterial
District
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement for sanitary sewer
purposes.
Old Heritage Corporation — Sanitary Sewer Easement
Donation of a 20 -foot wide sanitary sewer easement from Old Heritage Corporation, (Deed Book
745, page 349; Tax Map No. 88.05-1-1), as shown on a plat dated November 29, 2001, which was
prepared by Lumsden Associates, PC. A copy of the plat is attached hereto as Exhibit "A".
FISCAL IMPACT:
The easement is being donated by the property owner and will have no fiscal impact.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the donation of this easement and authorize
the County Administrator to execute the subject deed of easement.
SUBMITTED BY:
Gary Robertson
Utility Director
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
APPROVED:
Elmer C. Hodge
County Administrator
ACTION
Motion by: Harry C. Nickens to approve
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
VOTE
No Yes Abstain
Church _ x
Johnson _ _ x
McNamara_ x _
Minnix _ x _
Nickens _ x _
�1
Tox 187.08--99-1 thru 87.08-99-19 ti cti'r\a'
Property of
QUAIL VALLEY CONDOMINIUMS
Plot Book 9 Page 188
Pro osed 20'
P . Sanitary Sewer;Ln
Sanitary Sewer g Manhole
basement
(See Nofe CROSSBOW COURT
—�� PRIVATE' 50' RIW (P.B. 9, Pg. 188), I
Tax 199.05-01-01
Properly of
OLD HERITACE CORPORA 77ON
Plot Book 7 Poge 21
geed Book 745, Page J49
A86REi9A77CW
UCS
Underground Electric
UGT
Underground Telephone
CATV
Underground Cable 1V
Cos
Cos Line
SS
Sanitary Sewer Line
SD
Storm Drainage Line
1 � �
30.97' , q�R:
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New 4u
Sanitary Sewer Easement
Boundary Chart
2-3 S 42-51-33 W 21.95'
3-4 N 71-29-47 W 78.63'
NOTES:
1) This Plat is based on a current field survey.
2) This Plat was prepared without the benefit of a current Title Report and there may exist
encumbrances which affect the property not shown hereon.
3) See Plat prepared by Lumsden Associates, PC, dated 11/29/01 though Quail Valley Condominiums.
Plat Showing
New
9o.1428B
20' Sanitary Sewer Easement
being granted to
COUNTY OF ROANOKE
for Public Use
Y
OLD HERITAGE CORPORATION
Situated thru remaining Portion of
{ HUNTING HILLS, Section #4 (Plat Book 7, Page 21)
Cave Spring Magisterial District
Roanoke County, Vireinia
DATE:
SCALE:
COMM. NO.:
CADD FILE:
November 29, 2001
1"=30'
01-014
t:\2001\ 01014\Sur\014sp01
LUMSDEN ASSOCIATES, P.C.
ENGINEERS -SURVEYORS -PLANNERS
ROANOKE, VIRGINIA
4664 BRAMBLETON AVENUE PHONE: (540) 774-4417
P.O. BOX 20669 FAX: (540) 772-9445
ROANOKE, VIRGINIA 24018 E-MAIL: MAIL@LUMSDENPC.COM
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, DECEMBER 4, 2001
RESOLUTION 120401-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Closed Meeting File
A-120401-7
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Request for Appropriation — Building Security Upgrades
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
As a result of the terrorist attacks of September 11 and increased concerns for domestic
security, County Administrator Elmer Hodge formed the Roanoke County Preparedness
Committee to review the facility, operations and financial impacts facing the County
government. The Safety and Security Subcommittee, charged with reviewing facility
safety, has identified the Public Safety Building as a top priority and has recommended
that several security improvements be made at that location. The preliminary estimate
for the improvements totals $58,130. Staff is requesting $60,000 to provide for any
contingencies that may arise.
In order to not compromise security, it is requested that this item be discussed in closed
session under Sec. 2.2-3711.A.20 "discussion of plans to protect the public safety as it
relates to terrorist activity", should the Board of Supervisors members wish to discuss
the specific upgrades in detail.
FISCAL IMPACT:
Staff is requesting appropriation of $60,000 from the Capital Fund Unappropriated
Balance. As of November 14, the Capital Fund Unappropriated Balance was
$1,702,725. If the request is approved the balance will be $1,642,725.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors appropriate $60,000 from the Capital
Fund Unappropriated Balance to be used for security upgrades at the Public Safety
Building.
Respectfully Submitted by:
Daniel R. O'Donnell
Assistant County Administrator
-------------------------------------
Approv d by:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson to appropriate Church _ x
Denied () $60,000 from Capital Unappropriated Johnson _ x —
Received () Fund McNamara_ x
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Daniel R. O'Donnell, Assistant County Administrator
Danial Morris, Director, Finance
Diane D. Hyatt, Chief Financial Officer
A-120401-8
ACTION NO.
ITEM NUMBER JQ�'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Authorization to enter into a contract with the Roanoke
Valley SPCA for participation in a regional animal
impoundment facility.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This item will be discussed in work session (Item 0-2). If the Board of Supervisors
decides to consider this item following the work session, the Board Report written for
the work session includes the alternatives and staff recommendation and will be used to
take action under New Business (Item R-2).
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: Bob L. Johnson to authorize
entering into contract
cc: File
John M Chambliss, Jr., Assistant County Administrator
Danial Morris, Director, Finance
Diane D. Hyatt, Chief Financial Officer
VOTE
No Yes Abs
Church _ x _
Johnson _ x _
McNamara_ x
Minnix _ x _
Nickens x
ACTION NO.
ITEM NUMBER j
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Work Session Concerning the Proposed Agreement
Between the Roanoke Valley SPCA and the Roanoke
Valley Governments to Provide Animal Impoundment
Facility
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
At the November 13, 2001 meeting of the Board of Supervisors,
the attached report was presented requesting approval for the
County Administrator to sign the agreement between the Roanoke
Valley SPCA, City of Roanoke, Botetourt County, Roanoke County and
the Town of Vinton. The Board requested a work session to discuss
the agreement and the proposed facility.
The other three governments have approved the agreement at
their October and November meetings. Representatives from the SPCA
have been invited to the Work Session to help respond to inquiries
from the Board of Supervisors.
After the work session, the Board will be asked during a new
business session to authorize the County Administrator to sign the
agreement on behalf of Roanoke County on form approved by the
County Attorney.
A copy of the agreement is attached for your review. Copies
of the site plan and floor plan are included in the attachment from
the November 13 meeting.
Several questions were raised at the November 13 meeting which
are addressed below:
Why should we participate in a 30 year venture with no
ownership in the facility?
A. The 30 year period refers to the period of the operating
agreement. The building will likely be paid off in 15 -
20 years which would eliminate the capital component of
1
the annual fee shared by the localities. Throughout the
30 year period, particularly at the end, the facility
would likely need some improvements and the cost would be
shared based on the usage of the facility. Originally,
the cost would be based on the City of Roanoke with 51%,
Botetourt County with 22%, Roanoke County with 22%, and
the Town of Vinton with 51, all based on the historical
usage. The usage statistics will be reviewed every 3
years and adjusted accordingly.
B. Another reason to contract with the SPCA for the facility
is the fact that we do not have an authority or
commission established among the participating local
governments to jointly own, finance or operate such a
project. Without a voter referendum, the participating
counties could not borrow long term for the capital
costs. The agreement provides that the SPCA will be the
agency borrowing the capital funds through the Botetourt
County Industrial Development Authority and the
localities will place the animals in the facility as a
service contract. The language included in the agreement
satisfies the needs of bond counsel and the bank to
finance such a facility.
Concern was expressed about the approval of the budget and
policy issues concerning the facility with no locality
representation on the SPCA Board.
A. The SPCA Board of Directors is a separate 501 C
organization, not established by any of the localities.
Their Board of Directors is established in accordance
with their own constitution and by-laws. The agreement
calls for an Advisory Committee to review the budget and
recommend the amounts to the local administrator /
manager. The advisory committee will also oversee the
policy for the operation of the shelter and will have a
voice in the operating group assigned by the SPCA. In
concept, the localities have determined the Roanoke
Valley SPCA to be the sole source provider of this
service in the Roanoke Valley and this agreement is no
less functional than hiring an agency to provide the
impoundment services on behalf of a locality from the
private sector.
B. A locality could have autonomous control over the
operation of such a facility by building and operating
their own facility. Staff feels that the cooperative
effort with the local governments and the SPCA is the
most cost effective and economical means of providing
this service. The duplicative efforts to site such a
facility in each jurisdiction; secure the zoning;
2
duplicate the construction cost for common areas and
specialized facilities; maintain additional staff to
feed, clean, and manage the shelter (in addition to the
animal control staff); and to coordinate any effort for
adoption, education, spay / neuter programs, would be
much more costly. Should a locality not complete their
facility prior to the SPCA finishing their proposed
facility, they would not have a place to impound the
animals during the intervening period.
Who are the members of the SPCA Board of Directors?
Attached is a current list of the Board of Directors for
the Roanoke Valley SPCA.
What are the fees associated with the animal control
operations?
There are two fees associated with animal control. The
first is the sale of dog tags and cat tags which
generated $28,662 last fiscal year. There is already a
differentiated rate which encourages the spaying and
neutering of pets ($5 vs $10) . The second is the payment
for the board of animals which have been picked up and
housed at the SPCA shelter which is collected from pet
owners who re-claim their pets. The monies are collected
by the SPCA on behalf of Roanoke County and turned over
to the Treasurer. These monies are netted against the
cost of providing shelter services.
How many animals are taken to the impoundment facility each
year?
In recent years, the shelter has averaged nearly 5,000
animals impounded per year which led to the allocation of
cost based on usage (Roanoke City 510, Roanoke County
220-., Botetourt County 220-., Town of Vinton 5o). The
period of time that the animals are held are based on the
basis that the animal is brought to the shelter and the
type of identification that is present on the animal. In
the event that the animal is released by the owner and
the SPCA does not deem the animal to be adoptable, then
the animal may be removed from the shelter that same day.
ALTERNATIVES:
1. Approve the regional agreement and authorize the County
Administrator to sign the documents on behalf of Roanoke
County.
3
2. Build a facility to serve the needs of Roanoke County and
authorize staff to immediately engage an architect to develop
plans for a new facility. Staff would need to immediately
identify a property for purchase, begin the zoning process,
and engage an architect to design a facility for building. We
would work with the State Veterinarian's staff to comply with
current standards and develop programs for the care of the
animals, adoption of animals, and spay / neuter type programs.
For the capital funding, we would need to either provide the
monies from the Capital Fund or hold a bond referendum to
allow the issuance of general obligation bonds to pay for the
facility.
FISCAL IMPACT:
Participating in the regional facility, the anticipated share
of the operating budget is $79,000 annually and the initial annual
share of the capital cost is $105,300. This is compared to our
current share of operating cost of approximately $35,000 annually.
RECOMMENDATIONS:
Staff recommends holding the work session to answer questions
from the Board of Supervisors by staff or representatives from the
SPCA and then to approve Alternative 1 to participate in the
regional facility.
Respectfully submitted, Approved by,
ohn M. Chambliss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
-----------------------------------------------------------------
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
al
VOTE
No Yes Abs
Church
Johnson
McNamara
Minnix
Nickens
A-120401-9
ACTION NO.
ITEM NUMBER _ %5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Authorize the County Administrator to execute a Performance
Agreement between Roanoke County, The Industrial Development Authority of
Roanoke County and Novozymes Biologicals, Inc., allowing for Novozymes' expansion
in the Center for Research and Technology, and appropriate $220,574 from the Public
Private Partnership Account to the IDA/Novozymes Account to be used for water and
sewer connection fees.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Novozymes Biologicals is a biotech company developing and
producing microbial based formulations for industrial, consumer and agricultural uses.
The company is currently located in Salem, Va. Due to continued growth in their
business it has become necessary for Novozymes to relocate in order to expand their
operations. After an extensive site search Novozymes has chosen a thirty acre site in
Roanoke County's Center for Research and Technology to expand their operations.
SUMMARY OF INFORMATION: Novozymes has executed a Performance Agreement
between the Company, Roanoke County, and the Roanoke County Industrial
Development Authority. The Agreement outlines the terms and conditions by which
Novozymes will acquire the thirty acre site, and Roanoke County and the IDA will
construct infrastructure improvements to accommodate their development. These items
include construction of a new access road, water and sewer extensions and
connections, and storm water management considerations
Fiscal Impact: $420, 574 will be spent on the extension on the roadway and water
and sewer lines to the site, and the related connection fees. Additional funds are
already appropriated in the CRT Account that will be used for overall infrastructure
improvements for the park. These improvements include electric power and gas line
extensions and stormwater detention.
STAFF RECOMMENDATION: Authorize the County Administrator to execute a
Performance Agreement between Roanoke County, The Industrial Development
Authority of Roanoke County and Novozymes Biologicals, Inc., allowing for Novozymes
expansion in the Center for Research and Technology, and appropriate $220,574 from
the Public Private Partnership Account to the IDA/Novozymes Account to be used for
water and sewer connection fees.
Respectfully Submitted by
Doug Chittum
Economic Development Director
ACTION
Approved by:
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Approved (x) Motion by: Joseph B. Church to approve
Church x
Denied ( ) Performance Agreement and appropriate
_
Johnson x
Received ( ) $220.574 from the Public Private
_
McNamara_ x
Referred ( ) _Partnership Account
Minnix x
To ()
_
Nickens x
cc: File
Doug Chittum, Director, Economic Development
Danial Morris, Director, Finance
Diane D. Hyatt, Chief Financial Officer
Paul M. Mahoney, County Attorney
A-120401-10
ACTION NO.
ITEM NUMBER .—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: December 4, 2001
AGENDA ITEM: Request for Infrastructure Improvements on Rte 220, at Clearbrook
Elementary School, and the Clearbrook Fire Station
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Due to the expiration of their current lease, the Department of Motor Vehicles (DMV)
is currently evaluating sites for two new locations, one in the north county area and one in
the south county area. The south county site that they prefer is in the Clearbrook area. In
order to make this site accessible, there are certain road infrastructure improvements that
need to be made. These improvements will also improve the safety of the Clearbrook
Elementary School and the Clearbrook fire station.
This is an area where we know we will need to make road improvements for safety
purposes at some future time. If we make these improvements now, we can share the
estimated total cost of $900,000 with the DMV developers, the Evangel Foursquare
Church, and other private developers and landowners in the area. Evangel Foursquare
Church is obligated under a special use permit to make certain improvements to the
intersection and help with the installation of a stoplight. Attached is a site plan of the
proposed intersection. The project will include the following:
1. Widening of Indian Grave Road
2. Stoplight at the intersection of Indian Grave Road and Rte 220
3. Addition of turn lanes on Rte 220
4. New road into the DMV site
ALTERNATIVES AND FISCAL IMPACT:
1. Do nothing - The County is not under any obligation to improve this
intersection, install a traffic signal, or make any other road improvements.
2. Agree to pay one third of the cost of the road improvements, to be shared
with the church and the developers/landowners, up to a maximum of
$300,000. This will limit the County's financial exposure for these
improvements.
STAFF RECOMMENDATION:
Staff recommends Alternative 2 - appropriating up to $300,000 from the General
Fund Unappropriated Balance for infrastructure improvements to the Indian Grave Road
intersection.
Respectfully Submitted by
Elmer Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abstain
Approved (x) Motion by:H. Odell Minnix motion to approveChurch _ x
Denied ( ) up to $300,000 appropriation with funds Johnson _ _ x
Received ( ) appropriated from the Capital McNamara_ x
Referred ( ) Unappropriated Fund instead of the Minnix _ x _
To ( ) General Fund Unappropriated Balance Nickens _ x
cc: File
Douglas Chittum, Director, Economic Development
Arnold Covey, Director, Community Development
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk , School Board
Danial Morris, Director, Finance
Diane D. Hyatt, Chief Financial Officer
Chief Rick Burch, Fire & Recue
i
MIS
01 gig
E