HomeMy WebLinkAbout1/22/2002 - Adopted Board RecordsACTION NO.
A-012202-1
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
MEETING DATE: January 22, 2002
AGENDA ITEM: Presentation from the U. S. Marine Corps Reserve Unit and
the Marine Corps League and appropriation of $7,500
proceeds from the 6th Annual Marine Mud Run
COUNTY ADMINISTRATOR'S COMMENTS:
1
SUMMARY OF INFORMATION:
For the past six years the Marine Corps Reserve Unit, Company B, 4t" Combat
Engineer Battalion and the Marine Corps League, in cooperation with the
Roanoke County department of Parks, Recreation, and Tourism and many other
corporate sponsors has sponsored the Mud Run in Green Hill Park. The event is
designed to raise funds for the Toys For Tots program and Camp Roanoke. This
event continues to be one of the largest and most successful running events in
the Valley and has received wonderful media support from around the state. It is
a family event that includes runners from ages three years old to the 70's. This
year the contribution to Camp Roanoke from the Marines was $7,500 and brings
the total amount contributed to $27,200.
Attending the meeting to make the presentation of the check will be Marine Corp
League Commandant Mike Shepherd and Race Director Jeff Baker, and others
who were involved in the Marine Mud Run. They will also present plaques to
Eddie Ford, Parks, Recreation and Tourism and to the County of Roanoke for
their participation and support of the event.
The County is deeply grateful to the Marine Corps League and the U. S. Marine
Corps Reserve Unit for their financial support of Camp Roanoke over the years
and will present to them Certificates of Recognition expressing our appreciation.
FISCAL IMPACT:
The funds will be added to the Camp Roanoke renovation fund.
STAFF RECOMMENDATION:
Staff recommends that the Board accept the $7,500 check and appropriate the
funds to the Camp Roanoke renovation fund, and that the Marine Corps Reserve
Unit and Marine Corps League be presented Certificates of Recognition for their
financial support of Camp Roanoke for six years.
Respectfully submitted,
Pete Haislip, Director
Parks, Recreation and Tourism
Approved by,
6410.1- /
- -
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph McNamara to Church _ x _
Denied () appropriate $7,500 to the Camp Roanoke Flora _ x _
Received () Fund McNamara_ x
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Pete Haislip, Director, Parks, Recreation & Tourism
Dan Morris, Director, Finance
CERTIFICATE OF RECOGNITION
VAV
In appreciation of
their continued support of Camp Roanoke
® For the past six years, the Marine Corps Reserve Unit, Company B, 4"'
Combat Engineer Battalion, and the Marine Corps League, in cooperation
with the Roanoke County Department of Parks, Recreation & Tourism and
other corporate sponsors, have hosted the Marine Mud Run in Green Bill
Park.
® This event is designed to raise funds for the Toys for Tots Program and
Camp Roanoke.
® This event continues to be one of the largest and most successful running
events in the Valley, receiving media support from around the state and
includes runners from ages three years old to the 70's.
The contribution from the Marines this year was $7,500 and brings the
total amount contributed to $27,200.
Presented this 22th day of January , 2002
Elmer C. Hodge, County Administrator
Signature Joseph B. "Butch" Churclit
Chairman, Roanoke County Board of Supervisors
Title
CERTIFICATE OF RECOGNITION
P 10 .
In appreciation of
their continued support of Camp Roanoke
® For the past six years, the Marine Corps Reserve Unit, Company B, 4ch
Combat Engineer Battalion, and the Marine Corps League, In cooperation
with the Roanoke County Department of Parks, Recreation & Tourism and
other corporate sponsors, have hosted the Marine Mud Run In Careen bill
Park.
® This event Is designed to raise funds for the Toys for Tots Program and
Camp Roanoke.
® This event continues to be one of the largest and most successful running
events in the Valley, receiving media support from around the state and
includes runners from ages three years old to the 70's.
The contribution from the Marines this year was $7,500 and brings the
total amount contributed to $27,200.
'resented this 22th day of January , 2002
Elmer C. dodge, County Administrator
Signature Joseph B. "Butch" Church.
Chairman, Roanoke County Board of Supervisors
Title
ACTION NO. A-012202-2
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 2002
AGENDA ITEM: Authorization to enter into an agreement with Roanoke Gas to
extend a natural gas line into the Center for Research and Technology.
COUNTY ADMINISTRATOR'S COMMENTS: /
1
BACKGROUND: The 457 -acre Center for Research and Technology has been
undergoing infrastructure improvements since 1998. To date, preliminary roads have
been established, water and sewer lines extended, and a site has been preliminarily
graded for development purposes. The extension of the gas line to the park is the next
phase of improvement critical to the future development success of the CRT, and is
necessary for the Novozymes project.
SUMMARY OF INFORMATION: It is proposed that Roanoke County enter into an
agreement with Roanoke Gas Company to construct a natural gas line into the CRT.
The proposed extension consists of 15,624 feet of line with a 6 -inch minimum line from
Rt. 460 to the entrance to the CRT, and a 4 -inch minimum line within the park. The cost
of the line extension is to be paid by Roanoke County initially, with the monies being
reimbursed by Roanoke Gas as the County attracts new tenants to the park. The
County will have six years to recruit enough users on the system to fulfill the terms of
the agreement, which should pay for the cost of the construction. It is estimated that the
entire cost of the line will be covered by the gas use projected by Novozymes, upon
implementation of the first two phases of their development.
FISCAL IMPACT: $152,000, to be reimbursed by Roanoke Gas, as the County
secures new users on the line. Funds are available in the CRT account.
STAFF RECOMMENDATION: Staff recommends approval of the Agreement. As
funds are recovered from Roanoke Gas they will be redeposited into the CRT account.
Respectfully Submitted by Approved by:
&4ti", �4�
Jill Loope Elmer C. Hodge
Assistant Director of Economic County Administrator
Development
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph McNamara to Church _ x _
Denied () authorize agreement Flora _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Jill Loope, Assistant Director, Economic Development
Paul M. Mahoney, County Attorney
Danial Morris, Director, Finance
Vickie Huffman, Assistant County Attorney
AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2002,
by and between the ROANOKE GAS COMPANY, a Virginia Corporation , its successors and
assigns, party of the first part, (hereinafter referred to as the "Gas Company"), and the BOARD OF
SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the
Commonwealth of Virginia, its successors or assigns, party of the second part (hereinafter referred
to as "Roanoke County").
WITNESSETH:
WHEREAS, Roanoke County and Roanoke Gas Company desire to extend natural gas
service to the Roanoke County Center for Research and Technology ("RCCRT"), the County's new
business center located off of Interstate 81 at Exit 132 west of Salem; and,
WHEREAS, there are no current users or prospective users of natural gas in RCCRT that
would economically justify the investment by the Gas Company required for pipeline construction
to and inside the center; and,
WHEREAS, Roanoke Gas Company has a policy that requires contributions by the user or
developer to fund the portion of pipeline extensions not economically justified by reasonably
projected customer usage; and,
WHEREAS, Roanoke Gas Company estimates the cost to extend service to and inside
RCCRT to be $152,000; and,
WHEREAS, Roanoke County has determined that the Gas Company is the sole source
practicably available for the services and reimbursement terms which are the subject of this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants and conditions herein, and
other good and valuable consideration, the receipt of which is hereby acknowledged by each of the
parties, the parties hereby agree as follows:
1. Roanoke Gas Company agrees to obtain all necessary easements and to construct a
natural gas line to and inside RCCRT, generally as shown on Exhibit A attached hereto, hereinafter
referred to as the "project". The location and width of the easement(s) to be granted by Roanoke
County shall be subject to approval by the Board of Supervisors of Roanoke County. The project
shall include a minimum of a 6" diameter plastic line to be extended approximately 6,324 feet to the
RCCRT entrance and a minimum of a 4" diameter plastic line to be extended 9,300 feet within
RCCRT, for an estimated total footage of 15,624 feet at an estimated average cost of $9.73 per foot.
The project shall be completed as soon as practical, but in any event no later than August 1, 2002,
assuming no delays caused by the Virginia Department of Transportation.
2. Prior to commencement ofconstruction, Roanoke County agrees to pay Roanoke Gas
Company the sum of $152,000 toward the cost of the project.
3. Upon completion of the project, Roanoke Gas Company will provide Roanoke
County an accounting of the actual costs of the project. If the actual cost is less than $152,000,
Roanoke Gas Company agrees to immediately refund the difference to the County. If the actual cost
is greater than $152,000, Roanoke Gas Company will absorb the increase. In the event that Roanoke
Gas Company fails to complete the project or fails to complete it within the time period specified
above, excepting for delays that might arise as a result of failure of the Virginia Department of
Transportation to grant needed easements in a timely manner, the Gas Company agrees to
immediately refund the total amount of $152,000.
4. In the event that a natural gas user(s) or customer(s) locates (acquires or leases
property and commences construction) in Roanoke County's business park (including any expansion
areas) during the six year period following the date of execution of this agreement, Roanoke Gas
will reimburse to the County all or any portion of the County's funding toward the project that is
justified as an economic investment under the Gas Company's main extension policy as provided
in the Company Tariff governing the extension of distribution facilities, as reflected in sections 7
& 16 of the Company's approved Tariff as of this date, a copy of which is attached hereto as Exhibit
B. Examples of the calculations under the Gas Company's reimbursement policy are attached hereto
as Exhibit C. For purposes of calculating reimbursement, the main extension cost shall not exceed
$152,000. Reimbursement will be calculated by the Gas Company as of December 31 of each year,
and payments will be made within ninety (90) days thereof.
5. This Agreement constitutes the entire agreement between the parties. No
modification hereof shall be effective unless in writing and signed by both parties.
WITNESS the following signatures and seals:
ROANOKE GAS COMPANY
By: (SEAL)
John B. Williamson, III
Its: Chairman and CEO
BOARD OF SUPERVISORS OF
Approved as to Form: ROANOKE COUNTY, VIRGINIA
By: (SEAL)
Vickie L. Huffman Elmer C. Hodge, Jr.
Sr. Asst. County Attorney Its: County Administrator
STATE OF VIRGINIA,
CITY/COUNTY OF ROANOKE, to -wit:
The foregoing agreement was acknowledged before me this day of ,
2002, by Elmer C. Hodge, Jr., County Administrator, on behalf of the Board of Supervisors of
Roanoke County, Virginia.
Notary Public
My Commission Expires:
STATE OF VIRGI JA.,
CITY/COUNTY OF ROANOKE, to -wit:
The foregoing agreement was acknowledged before me this day of ,
2002, by John B. Williamson, III, Chairman and CEO, on behalf of Roanoke Gas Company, a
Virginia corporation.
Notary Public
My Commission Expires:
x
U
A-012202-3
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 2002
AGENDA ITEM: Appointment of Roanoke County Representative to the
Advisory Board for the Roanoke Valley Regional
Pound Facility
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke Valley Regional Pound Facility is the proposed
animal impoundment facility to be owned and operated by the Roanoke
Valley SPCA on behalf of the area's local governments. Pursuant to
the agreement which the Board of Supervisors approved on December
4, 2001, the participating localities will appoint a member to the
Advisory Board. The Advisory Board will be responsible for the
following items:
- Consider for approval the final design, construction and
equipping of the New Pound Facility
- Selection of administrator of the facility.
- The initial adoption of rules, regulations, policies and
guidelines for the operation and maintenance of the New Pound
Facility.
- Arrangements for financing the construction of the New Pound
Facility.
- Consider for approval any subcontractor to operate the New
Pound Facility other than Animal Care Services, Inc.
- Consider for approval the hours of operation.
- Receive, review, and consider reports received by it from the
RVSPCA including all material reports to be filed by the
RVSPCA with any federal, state or local department and/or
agency.
- Consider for approval the Annual Budget and the Per Diem
Charge for the next fiscal year for the New Pound Facility
- To set the rate charged to other jurisdictions
- To consider for approval any unbudgeted disbursements from the
Maintenance Reserve Fund
- To receive, review and consider monthly financial reports from
the RVSPCA with regard to the New Pound Facility.
- To review usage criteria and if necessary revise the Use
Percentages as provided in the agreement.
During the negotiations of the agreement, it was suggested
that the local government representative be a Department Head or
higher position because of the understanding of policy matters,
budget information, personnel issues, and access to the top
administration and/or governing body.
The RVSPCA is moving ahead with the design drawings for the
New Pound Facility and it is necessary to mobilize the Advisory
Board to approve the design and begin the process for construction
and financing of the facility.
FISCAL IMPACT:
The New Pound Facility is anticipated to become functional in
the Spring of 2003 and will impact the last quarter of the FY 2002-
03 budget. No new monies are requested at this time.
RECOMMENDATIONS:
The Board of Supervisors is respectfully requested to appoint
a staff person to fill this role on behalf of Roanoke County.
Respectfully submitted, Approve d by,
ohn M. Chambliss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: John Chambliss appointed Church _ x _
Denied ( ) by unanimous roll call vote at Elmer Johnson _ x
Received ( ) Hodge's recommendation' McNamara_ x
Referred ( ) Minnix _ x
To ( ) Nickens _ x _
cc: File
John Chambliss, Jr., Assistant County Administrator
Roanoke Valley Regional Pound Facillity Advisory Board File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 22, 2002
RESOLUTION 012202-4 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for January
22, 2002 designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Approval of Minutes - August 28, 2001, September 11, 2001.
2. Confirmation of Committee appointments to the Roanoke Regional Airport
Commission, Roanoke Valley -Alleghany Regional Commission, and
Southwest Development Financing, Inc.
3. Acceptance of $1,251.60 donation from the FAB 5K Race held in August
2001.
4, Request from Sheriff's Office to accept federal grant in the amount of
$66,862 from the Department of Criminal Justices Services to upgrade the
new Jail Management System and Civil Process Service software.
5. Acceptance of the remaining portion of Buckland Mill Road into the
Virginia Department of Transportation Secondary System.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution, and carried
1
by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Debbie Pitts, Assistant Director, Recreation
Danial Morris, Director, Finance
Gerald S. Holt, Sheriff
Arnold Covey, Director, Community Development
2
A -012202-4.a
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 2002
AGENDA ITEM: Confirmation of Committee Appointment to the Roanoke Regional
Airport Commission, Roanoke Valley Alleghany Regional
Commission, and Southwest Development Financing, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
At the January 8 meeting, the following nominations were made:
ROANOKE REGIONAL AIRPORT
Supervisor Church nominated Jane Milliron to another four-year term which will expire
February 10, 2006.
ROANOKE VALLEY ALLEGHANY REGIONAL COMMISSION
Supervisor McNamara nominated County Administrator Elmer Hodge to be the sixth
representative on the Commission. It is a three-year term which will expire June 30, 2005,
SOUTHWEST DEVELOPMENT FINANCING INC.
Supervisor Nickens nominated Wendi Schultz, Tourism and Event Coordinator for Parks
Recreation and Tourism, to another two-year term which will expire January 12, 2004.
STAFF RECOMMENDATION:
It is recommended that the above appointments be confirmed.
Submitted by:
Mary H. Allen CMC
Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
1
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ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x _
Denied () Flora_ x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens x
cc: File
Roanoke Regional Airport File
Roanoke Valley -Alleghany Regional Commission File
Southwest Development Financing, Inc. File
2
A-012202-4. b
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 22, 2002
AGENDA ITEM: Request acceptance of donation in the amount of $1251.60 from the FAB 5K
Race held in August 2001
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The FAB 5k Race is held annually at Green Hill Park to provide a competitive running event and to raise
funds for the improvement of Green Hill Park as an event venue. This year's race with 225 runners was
held in August 2001. It generated $1251.60, which was presented to Parks, Recreation, and Tourism on
December 5, 2001. The event sponsors have requested that these funds be used towards Green Hill Park's
continuing development.
SUMMARY OF INFORMATION:
In 2001, the Board of Supervisors established a Green Hill Park Improvement Fund to receive donations of
this type. The current balance including the above donation is $2270.53. Staff is currently developing a
master plan for needed improvements to position Green Hill Park as a special event venue and working
with outside organizations to raise capital. These funds will be held pending the completion of that plan and
then utilized to make phased improvements.
FISCAL IMPACT: None
STAFF RECOMMENDATION: Staff recommends acceptance of the FAB 5k Race donation in the amount
of $1251.60.
Respectfully submitted,
Debbie Pitts
Assistant Director of Recreation
Approved by,
e,- - /cam
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied () Flora _ x _
Received () McNamara_ x
Referred () Minnix _ x _
To O Nickens x
cc: File
Debbie Pitts, Assistant Director, Recreation
Danial Morris, Director, Finance
A -012202-4.c
ACTION NO.
ITEM NO. J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 22, 2002
AGENDA ITEM: Request for acceptance of Federal Grant 02-133759CR01 approved under
the Criminal Justice Record System Improvement Program from the
Department of Criminal Justice Services.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Sheriff's Office has received approval for a grant which provides
continued funds from the Department of Criminal Justice Services for a Criminal Justice Record
System Improvement program. This program will provide funds to purchase additional
equipment and will allow the Sheriff's Office to continue to upgrade the new Jail Management
System software, as well as the Civil Process Service software.
SUMMARY OF INFORMATION: The continuation grant was approved by letter on
December 26, 2001. This grant award is for a twelve month period, from January 1, 2002
through December 31, 2002. The grant is in the amount of $66,862.00 in federal funds and
$22,288.00 in local cash match for a total of $89,150.00 and requires no additional funding from
the Board of Supervisors. The funds requested will be used to purchase software upgrades and
modifications, as well as computer equipment.
FISCAL IMPACT: None. Matching funds are available in the Sheriff s Office budget.
ALTERNATIVES: None
STAFF RECOMMENDATION:
Respectfully submitted,
24a�1,�
Gerald S. Holt
Sheriff
Staff recommends the acceptance of the awarded funds.
Approved by,
e Z/ L AM
Elmer C. Hodge
County Administrator
-------------------------7----------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied () Flora _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Gerald S. Holt, Sheriff
Danial Morris, Director, Finance
f
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COMMONWEALTH of VIRGINIA
Joseph B. Benedetti
Director
Mr. Elmer C. Hodge
County Administrator
Roanoke County
5204 Bernard Dr., Ste 400 A
Roanoke, Virginia 24018
Department of Criminal Justice Services
December 26, 2001
Title: Criminal Justice Record System Improvement
Dear Mr. Hodge:
805 East Broad Street, Tenth Floor
Richmond, Virginia 23219
(804)786-4000
FAX (804) 371-8981
TDD (804) 386-8732
I am pleased to advise you that grant number 02-B3759CR01 for the above -referenced grant program has
been approved in the amount of $66,862 in Federal Funds and $22,288 in Local Cash Match for a total award of
$89,150.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to
Janice Waddy, Grants Administrator,., at the Department of Criminal Justice Services (DCJS). Please review the
conditions carefully; as some require action on your part before we will disburse grant funds.
When we receive documentation showing that you have complied with the conditions, you will be eligible
to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter
and should be used for this purpose. You may request funds at the same time you submit the documentation of
compliance with the grant conditions or at any time thereafter. However, we cannot process your request until
we have received and approved all required information.
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Butch Johnstone at (540) 561-6656.
Yours very truly,
Enclosures
cc: The Hon. Gerald S. Holt, Sheriff
Danial Morris, Finance Director
Butch Johnstone, DCJS
Criminal Justice Service Board • Committee on Training • Juvenile Justice and Delinquency Prevention Advisory Committee
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board • Criminal Justice Information Systems Committee
Department of Criminal Justice Services
805 East Broad Street, 10th Floor, Richmond, VA 23219
Statement of Grant Award/Acceptance
Subgrantee-- Date: 12/26/2001
Roanoke County Grant Number --
Grant Period-- 02-B3759CR41
From: 1/1/2002 Through: 12/31/2002
Project Director
Project Administrator
Finance Officer
The Hon. Gerald S. Holt
Mr. Elmer C. Hodge
Ms. Danial Morris
Sheriff
County Administrator
Finance Director
Roanoke Co. Sheriffs Office
Roanoke County
Roanoke County
P. O. Box 510
5204 Bernard Dr., Ste 400 A
5204 Bernard Dr., Ste. 300 E
Salem, Virginia 24153
Roanoke, Virginia 24018
Roanoke, Virginia 24018
Phone No: (540) 387-6140
Phone No: (540) 772-2001
Phone No: (540) 772-2020
GRANT AWARD BUDGET
Budget Categories
DCJS Funds
Federal General
Subgrantee Match
TOTALS
A. Personnel
$ 0
$ 0
$ 0
$ 0
B. Consultants
$ 0
$ 0
$ 0
$ 0
C. Travel
$ 0
$ 0
$ 0
$ 0
D. Equipment
$13,500
$ 0
$4,500
$18,000
E Supplies & Other
Expenses
$53,362
$ 0
$17,788
$71,150
TOTALS
$66,862
$ 0
$22,288
$89,150
This grant is subject to all rules, regulations, and criteria included in the grant application and the
special conditions attached thereto.
J sep . Benedetti, 11rector
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does
hereby accept this grant and agree to the conditions pertaining thereto, this z/dafK 20 dL.
Signature: 4
Title: Mr. Elmer C. Hodge, ounty Administrator
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR
MEETING ON THE 22ND DAY OF JANUARY 2002, ADOPTED THE FOLLOWING:
RESOLUTION 012202-4.d REQUESTING ACCEPTANCE OF THE REMAINING
PORTION OF BUCKLAND MILL ROAD INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Additions Form SR -5(a), fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the streets meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the streets described on the attached Additions Form
SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of-way, as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
Absent:
Supervisor Nickens
None Required
Supervisors Flora McNamara, Minnix, Nickens, Church
None
None
A Copy Teste:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Virginia Department of Transportation
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RIS 505 5
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BUCKLAND MILLS
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PROPOSED ADDI'T'ION SHOWN IN GRAY
DESCRIPTION:
Buckland Mill Road - from the temp. cul-de-sac of Buckland Mill Road (Rte 1858), Buckland
Forest, to its termination in the existing cul-de-sac.
LENGTH (miles)
0.07
RIGHT OF WAY (ft) ROADWAY WIDTH (ft)
50
BOINOKE COUNTY
,D- PARTMENT O.F
COMMUNITY. DEVELOPMENT
20
SERVICE (Houses)
8
ACCEPTANCE OF THE REMAINIr1G PORTION OF
BUCKLAND MILL ROAD INTO THE VIRGINIA j
DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 22, 2002
RESOLUTION 012202-5 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Church to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors Flora, McNamara, Nickens, Church
NAYS: None
ABSENT: Supervisor Minnix
cc: File
Closed Meeting File
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 22, 2002
ORDINANCE 012202-6 GRANTING A SPECIAL USE
PERMIT TO ROBERT FINCK FOR AN ACCESSORY
APARTMENT TO BE LOCATED AT 2929 ELDERWOOD
ROAD (TAX MAP NO. 44.03-5-8.1), CATAWBA MAGISTE-
RIAL DISTRICT
WHEREAS, Robert Finck has filed a petition for a special use permit for an
accessory apartment to be located at 2929 Elderwood Road (Tax Map No. 44.03-5-8.1)
in the Catawba Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
January 2, 2002; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on December 18, 2001; the second reading and public hearing on
this matter was held on January 22, 2002; and
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Robert Finck
for an accessory apartment to be located at 2929 Elderwood Road (Tax Map No. 77.03-5-
8.1) in the Catawba Magisterial District is substantially in accord with the adopted 2000
Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia,
as amended, and said Special Use Permit is hereby approved with the following condition:
(1) The apartment shall only be used as a residence for members of the owner's
family, or as a residence for a person providing care for a member of the
owner's family and may not be rented to others.
1
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Church to adopt the ordinance with Condition#1 added, and
carried by the following recorded vote:
AYES: Supervisors Flora, McNamara, Nickens, Church
NAYS: None
ABSENT: Supervisor Minnix
A COPY TESTE:
Mary H. Allen, MC
Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Senior Planner
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
7
C
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
Applicants name: Robert Finck
Application: Existing Zoning R-1 To SUP
Tax Map No.44.03-5-8.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 22, 2002
ORDINANCE 012202-7 AMENDING ORDINANCE 062601-13 BY THE
CREATION OF A NEW PRECINCT (WILDWOOD PRECINCT #108),
ALTERING THE BOUNDARIES OF GLENVAR PRECINCT #103, AND
CHANGING THE POLLING PLACE FOR GLENVAR PRECINCT#103, AND
PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE
WHEREAS, Ordinance 062601-13 adopted by the Board of Supervisors of Roanoke
County on June 26, 2001, amended the election districts and precinct boundaries as a
result of the population changes in the County as reported by the 2000 Federal census; and
WHEREAS, this ordinance amends Ordinance 062601-13 in order to conform with
the Congressional redistricting found in Chapter 7, Acts of Assembly, 2001, Special
Session.; and
WHEREAS, legal notice of a public hearing concerning the adoption of this
ordinance was provided as required by law; and
WHEREAS, the first reading of this ordinance was held on January 8, 2002; and the
second reading and public hearing was held on January 22, 2002.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Ordinance No. 062601-13 is hereby amended by the creation of a new
precinct, - Wildwood Precinct #108 - described as follows:
WILDWOOD PRECINCT — 108
Beginning at a point where Butt Hollow Creek intersects Interstate 81 and the
City of Salem corporate line; thence in a generally northeasterly direction with
the said City of Salem corporate line to a point where Dry Branch forks into
I
an easterly and westerly fork; thence with the easterly fork of the said Dry
Branch as it meanders in generally a northwesterly direction to where this
branch or hollow intersects with the AEP power line; thence following the
AEP power line in an westerly direction to its intersection with Paint Bank
Road; thence in a southeasterly direction with Paint Bank Road to its
intersection with Texas Hollow Road; thence in a westerly and then southerly
direction with Texas Hollow Road to its intersection with Alleghany Drive;
thence in a southerly direction with Alleghany Drive to its intersection with
Butt Hollow Creek; thence in a southerly direction with said Butt Hollow Creek
to the point of beginning.
Catawba Magisterial District.
Fort Lewis Elementary School Voting Place
2. That Ordinance 062601-13 is hereby amended by changing the polling place
and by the alternation of the boundary of the Glenvar Precinct #103 as follows:
GLENVAR PRECINCT — 103
Beginning at a point on the Roanoke/Montgomery County line
where U. S. Interstate 81 intersects that line; thence with the
said U. S. Interstate 81 in a northeasterly direction to its
intersection with the western most corner of the City of Salem
corporate line; thence in a generally northeasterly direction with
the said City of Salem corporate line to a point where
Butt Hollow Creek intersects said City of Salem corporate line;
X
thence in a northerly direction with said Butt Hollow Creek to its
intersection with Alleghany Drive; thence in a northerly
direction with Alleghany Drive to its intersection with Texas
Hollow Road; thence in a generally northerly and then easterly
direction with Texas Hollow Road to its intersection with Paint
Bank Road; thence in a northwesterly direction with Paint Bank
Road to its intersection with
the AEP power line; thence following the AEP power line in an
easterly direction to intersection with Catawba Valley Drive (Route
311); thence in a northerly direction with Catawba Valley Drive (Route
311) to its intersection with the topographic crest of Fort Lewis
Mountain; thence west with the topographic crest of Fort Lewis
Mountain to its intersection with Forest Acre Trail (Route 700); thence
with Forest Acre Trail (Route 700) back to the topographic crest of
Fort Lewis Mountain; thence with the topographic crest of Fort Lewis
Mountain to its intersection with the Roanoke/Montgomery County
line; thence with the Roanoke/Montgomery County line to the point of
beginning.
Catawba Magisterial District
3
Glenvar Middle School
3. That this ordinance shall become effective from and after the date of its
adoption.
On motion of Supervisor Church to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Nickens, Church
NAYS: None
ABSENT: Supervisor Minnix
A COPY TESTE:
A/'
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane St. John, Registrar
Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
4