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Home My WebLink About2/12/2002 - Adopted Board RecordsA-021202-1 ACTION NO. ITEM NUMBER E . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: Request for $12,000 for Catawba Community Center Lead Paint Abatement COUNTY ADMINISTRATOR'S COMMENTS: I regret having to bring this issue to you for funding but our maintenance accounts are either allocated or depleted. This started as a $50, 000 plus item, and by working with the Ruitans and Sheriff's deputies, we have reduced it to the present $27, 000. Mr. Haislip can pick up $15, 000 from his budget without impacting other County projects. The Catawba Center is an important part of the community and I ask for your support of this request. If the Board prefers, the funds may be appropriated from the Capital Fund Unappropriated Balance. BACKGROUND: In January 1986 the Catawba Valley Ruritan Club requested that Roanoke County allow the community to restore the former Catawba School to serve as a community center. In return the Ruritan Club agreed to be the sponsoring organization to manage the facility with Roanoke County retaining ownership of the property. The Club also agreed to maintain basic janitorial services and to supervise the scheduled use of the facility for community organizations. The County would be responsible for utility costs and any maintenance and repairs of the building. The community was successful in restoring the facility and it has since become the central meeting place for all Catawba community organizations, scouts, churches, and family gatherings. It has truly become the "hub of the community" and is heavily used. The County has honored the original agreement with no major changes until this year. (See attached report) In April 2000 we began meeting with the Ruritan Club to review the agreement, discuss recreation interests, evaluate the facility, and review standard operating procedures. Increasing facility use and concerns about liability and security were making the scheduling more difficult for the Ruritans to handle. In April 2001 the Ruritan Club asked the County Parks, Recreation, and Tourism Department to take a more active role in the management, scheduling, and supervision of groups using the center. The department has now assumed the scheduling of the facility, set fees for the use of the building and picnic shelter, and has an individual in the community who opens, closes, and supervises the use of the building. The Ruritan Club still maintains the community center by providing custodial services and minor repairs. The fees charged are used to cover supervision and maintenance of the center. Community organizations involved in the original restoration project are not charged a fee for regular meetings. This new arrangement has worked very well for the Parks, Recreation, and Tourism Department, the Ruritan Club, and the community. We have not received any complaints, and citizens have accepted the fees willingly when they are informed that the money generated is used on the facility. SUMMARY OF INFORMATION: During a routine maintenance and fire safety inspection of the Catawba Center in August 2001, staff found large pieces of paint flaking from the ceiling onto the floor. We had the paint tested. The results showed high levels of lead. Of the two samples taken, one showed 720 mg/kg of lead, while the other showed 4840 mg/kg of lead. This was an immediate concern because of the high numbers of people using the building. Federal regulations consider any lead content, which is friable and airborne, to be unacceptable. After conferring with an environmental consultant and the County Attorney, staff officially closed the building to the public on September 18, 2001 pending abatement of the lead-based paint. The Parks, Recreation and Tourism Department staff contacted everyone who had the facility booked through October 2001 and assisted them in locating another site for their meeting or event. Further testing and evaluation of the facility have been ongoing since the closing. An environmental consultant and the Health Department have assisted staff in testing and evaluating the facility. The final analysis indicates that the interior and exterior wood trim paint has some lead content. This includes windows, trim, doors, frames and the detached garage. However, only three areas exceed the HUD limits for lead. These areas are the detached garage, the interior and exterior window frames and casings, and dust samples in the main auditorium upstairs. With these findings, the first floor of the facility has been reopened to the Ruritan Club only for their regular meetings, but remains closed to the public until the upstairs, garage, and windows are finished. There are several treatment approaches for lead paint abatement. Our choices are to encapsulate it, or scrape it to a paintable surface and apply two coats of bonding paint, or to remove it completely. The project team has evaluated these options and recommends that the windows be removed and replaced, the interior painted surfaces scraped to a paintable surface and repainted, and the garage to be either scraped and repainted or vinyl sided. It is the almost the same costs to remove and replace the windows as it would be to scrape and repaint them, plus it will provide more energy efficient windows to control heating costs. The building needs to be made airtight, the loose paint removed and disposed of according to OSHA standards, and then encapsulating paint applied on the remaining areas to prevent the flaking of paint. Once this is done, testing occurs to make sure that no lead remains in the building. When this is completed, the facility can be reopened. FISCAL IMPACT: The cost of this project has been reduced drastically by focusing on the high lead level areas only, through the use of Ruritan Club volunteers, and in house staff that will do the repainting after the lead paint is removed. The cost to replace the windows and scrape and remove m nad has $15,000 lepaint will eapproximately of the funding requir000. The Parks, ed and requests an Recreation, and Tourism Depa additional $12,000 from the Board Contingency Fund to cover the balance. The facility requires additional upgrades and improvements but these needs will be addressed through the CIP and/or phased in over the next couple of years. ALTERNATIVES: 1. Proceed with the lead-based paint abatement to reopen the entire Catawba Community Center as quickly as possible for public use. Cost: $27,000. 2. Only reopen the downstairs for public use. We will need to scrape and encapsulate the downstairs areas and the detached garage. Cost: $15,000. 3. Do not proceed with the abatement, which will require the center to remain closed to the public. Cost: $0.00 STAFF RECOMMENDATION: Staff recommends alternative #1 and requests that the Board of Supervisors appropriate $120,00&from Tourism DepartmContingency ent will coverFund any costs lead over paint abatement. The Parks, Recreat , this appropriation from current year funds. Respectfully submitted, Deborah H. Pitts Assistant Director of Recreation Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, Elmer4Hge County Administrator --------------------------------------------- ACTION VOTE No Yes Abs Motion by:Joseph B Church to appropriate Church $12,000 from Board Contingency Fund — Moraora cNamara_ Minnix Nickens cc: File Deborah H. Pitts, Assistant Director of Recreation Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer Catawba Community Center Facility Use April 1, 2001 through December 30, 2001 (Not currently accepting future reservations) The Parks, Recreation, and Tourism Department took over the scheduling of the center on April 1, 2001. At that time the Ruritans provided a calendar, which included all reservations scheduled by the Ruritans. These groups are allowed to have their function at no cost based on the agreement with the Ruritans. All new reservations, placed through the Parks, Recreation, and Tourism Department are charged the following fee (except the Ruritan and Community Partner organizations which will not be charged): • Picnic Shelter and kitchen ...... $25 1" hour/$10 each additional hour Second Floor Classrooms...... $25 1 ' hour/$10 each additional hour Picnic Shelter Only..............$25 for half day either l Oam-3pm or 4pm-9pm $50 for a full day, which is 10am-9pm • 88 reservations booking 224 dates • 12 rentals were charged fees resulting in revenue of $555 • Over 1000 people in attendance • Catawba organizations using the center are the: o Catawba Community Club o Church of God o First Baptist Church o Girl Scouts o Catawba Ruritan Club • Private groups reserved the center for: o Appalachian Bike Club Race o Penn State SWVA o Family Reunions o Apple Butter Boiling o Wedding Anniversary, Rehearsals, and Ceremonies o Baby Showers o Birthday Parties o Mother's Day Dinner o Class Reunion o Christmas Gathering o Easter Sun Rise Service • Roanoke County Parks, Recreation, and Tourism Department has scheduled seven community and youth programs at the center. • Virginia Tech Extension Service has scheduled one agricultural program at the center. • The center houses an under-utilized community "honor -based" library, which is currently being removed. Roanoke County Parks, Recreation, & Tourism And Catawba Valley Ruritan Club Memorandum of Understanding December 19, 2001 HISTORY: The Catawba Community Center is owned by Roanoke County and is operated and managed through a volunteer agreement between the County and the Catawba Valley Ruritan Club. Under this agreement, the Chub agrees to maintain basic janitorial services and to supervise scheduled use of the facility for community organizations and citizens. The County is responsible for utility costs and any maintenance and repairs of the building and grounds. During recent routine maintenance and fire safety inspections of the Catawba Center, Roanoke County staff found large pieces of paint flaking from the ceiling, woodwork, and walls. The paint was tested with the results indicating that the paint contained high levels of lead and had become friable which raised concerns about the safety of citizens using the facility. As a result of these tests, on September 18, 2001 the County issued a notice to close the building to the public until the danger and remedies could be assessed properly and plans of action developed to control or remove the problem. Roanoke County General Services and the Parks, Recreation, and Tourism Department have been working with a consultant to do a complete building assessment, a review of the laboratory results, and to develop a recommendation for resolving the lead paint problem at the center. The first part of this assessment has been completed and we are waiting to receive the recommendations and associated costs for correcting the problems. A Virginia Licensed Lead Inspector/Risk Assessor reviewed the laboratory results and has informed the County that: Based on testing data, it would be appropriate to assume that the interior and exterior wood trim paint has some lead content. This would include the windows, trim, doors, frames and the detached garage. He recommends that the loose paint be removed and disposed of properly and the wood trim repainted. Additional considerations include replacing the old windows and covering the garage with vinyl siding. Asbestos containing materials are suspected in the floor tiles and the boiler room pipe insulation. Since these materials are not being disturbed they can remain in place and be monitored. These materials could be removed with the appropriate procedures in the future when further renovation is accomplished. While the lead-based paint, in its deteriorated state, does present a hazard it has been detennined that most of the samples were below the HUD guidelines with the exception of. o The outside window paint (paint chips) o The detached garage (paint chips) o Room 2 upstairs on the window sill, radiator, and under the windows (dust wipes) AGREEMENT: Because of these findings and because the Ruritans requested access to the building, the County will reopen the Catawba Community Center to the Catawba Valley Ruritan Club under the following conditions: Roanoke County will open the Catawba Community Center on December 19, 2001 for limited use by the Catawba Valley Ruritan Club only. The center will not be opened to the public until the required maintenance is completed. Roanoke County will need flexibility to reschedule any use of the building when contractors need access to complete their work Roanoke County will need the assistance the club has offered to correct the problems in the facility. • The Catawba Valley Ruritan Club realizes that Roanoke County will need to reschedule or prohibit the club's use of the building to complete the required maintenance. • Use of the building will be limited to the downstairs only and the upstairs gates shall remain locked. Access to the second floor will only be allowed to complete preparations for the maintenance of the building. • All stored items in the boiler room need to be moved to the garage and access to this area restricted except to maintain the boilers and water systems. • Cloth window treatments need to be removed unless they are verified as fire retardant material. Vinyl blinds are acceptable and can remain in the building. • Volunteers may not scrape or remove the lead paint materials. Contractors or Roanoke County will conduct this work. However, volunteers may assist in removal of furniture and equipment and in deep cleaning of the facility to prepare it for the painting. • Roanoke County will need a key to the detached garage to make repairs to windows and to prepare it for painting or siding. • The Catawba Valley Ruritan Club and Roanoke County realize that the Catawba Center does contain lead-based paint in the public areas, asbestos in the boiler room, and asbestos floor tiles and will educate its members and staff about the proper cleaning and maintenance required to maintain the areas for safe use by citizens. • The Catawba Valley Ruritan Club assumes any and all risks due to the lead-based paint and asbestos hazards arising from their use of the building until the building is re -opened for public use. Accepted and Approved by: (THIS AGREEMENT WAS SIGNED BY BOTH PARTIES ON DECEMBER 21, 2001) date Deborah H. Pitts Sherrill Smith Assistant Director of Recreation President Roanoke County Parks, Recreation, & Tourism Catawba Valley Ruritan Club C: Pete Haislip, Director Parks, Recreation, & Tourism Anne Marie Green, Director General Services John Patten, Facilities Manager Mark Courtright, Assistant Director Parks Paul Mahoney, County Attorney John Wiley, Environmental Manager A ACTION NO. -021202-2 ITEM NUMBER 'e -_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: Request to Accept $224,000 in Federal Funds to the Department of Social Services. COUNTY ADMINISTRATOR'S COMMENTS: x4e �r BACKGROUND: Virginia now participates in the Federal Title IV -E Revenue Maximization initiative which allows local governments to secure additional Federal funding for local dollars spent on services and administrative costs associated with pre- placement prevention for children (services provided with local dollars which are designed to prevent out of home placement, mainly foster care). These reimbursement funds must be reinvested into human service programs within the locality and cannot supplant existing funding or be redirected for non -services use. Roanoke County received the initial reimbursement of $55,790 in December 2000. These funds were used to employ a financial analyst (focus on management of funds, verification and submission of claims, and exploring additional revenue streams) and two social workers (one to focus on family violence prevention, intervention and case management, and one to focus on day to day management and service delivery for cases from the Family Assessment and Planning Team, and preventive and non- custodial foster care). SUMMARY OF INFORMATION: The County has qualified for an additional $224,000 Federal Title IV -E Pass Through funds. The reimbursement period is from 10/1/00 to 6/30/02 The Department of Social Services cannot access these State funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $224,000 to the Social Services budget and to appropriate the related revenues from the State. 1 FISCAL IMPACT: No fiscal impact; 100% Federal reimbursement funds STAFF RECOMMENDATION: Staff recommends appropriation of $224,000 to the 01/02 Social Services budget for the Federal Title IV -E Revenue Maximization Project. Respectfully submitted, Betty R. McCrary, Ph.D. Director of Social Services Approved by, Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to accept and Church _ x — Denied () appropriate $224,000 Flora _ x Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Betty McCrary, Director, Social Services Danial Morris, Director, Finance Brent Robertson, Budget John Chambliss, Assistant Administrator Deborah Harris, Finance E A-021202-3 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: Acceptance of Grant Funds for reimbursement of Wellness and Fitness equipment to the Fire & Rescue Department. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Special equipment is required for personnel to maintain a heightened physical condition that will enable personnel to meet the challenging demands of their job and reduce the risk of injury. The grant funding will allow for the reimbursement of expenses incurred to create a permanent exercise area that is specifically designed for the activities of the fire and rescue service and will be located at the Regional Training Center. SUMMARY OF INFORMATION: The Federal Emergency Management Agency awarded the Fire and Rescue Department a 70% grant ($28,000) to purchase physical fitness equipment. The Assistance to Firefighters Grant Program is designed to provide departments with assistance in reaching goals in specific areas that might otherwise be unattainable. Appropriation of these funds to the Fire and Rescue department budget will reimburse the department for 70% of the total expense of $40,000 that is required to create this physical training site. FISCAL IMPACT: The Department has budgeted funds to cover the $12,000 that the grant requires. STAFF RECOMMENDATION: Staff recommends the allocation of the reimbursement funds in the amount of $28,000.00 to the Fire and Rescue Department's budget. Submitted by, Richard E. Burch, Jr. Chief, Fire and Rescue Approved by, Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to appropriate Church _ x Denied () $28.000 Flora _ x _ Received () McNamara_ x Referred () Minnix _ x _ To () Nickens _ x _ cc: File Richard E. Burch, Jr, Chief, Fire & Rescue Danial Morris, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2002 RESOLUTION 021202-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 12, 2002 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 14, inclusive, as follows: 1. Approval of Minutes - September 4, 2001, September 25, 2001, October 9, 2001 2. Confirmation of • - appointments to the LibraryC•. • and Ratification of Board appointrnent to the Roanoke Valley-AlleghanrR_e� Gormnission MetFopolitan Planning Organization. 3. Donation of a drainage easement on Lot 4, Block 2. Section 5, Steeplehunt of Canterbury Park, property of Boone, Boone & Loeb, Inc. located in the Windsor Hills Magisterial District. 4. Acceptance of donation of a 20 foot sanitary sewer easement from Quail Valley Condominium Unit Owners Association, Inc., located in the Cave Spring Magisterial District. 5. Acceptance of a donation of a variable width water line easement from Eastern Motor Inns, Inc., to the Board of Supervisors located in the Hollins Magisterial District. 6. Acceptance and appropriation of "High Schools That Work" Grant Addendum. 7. Acceptance of $4,000 Aggressive Driver Enforcement Grant from the 23 d Judicial District Court -Community Corrections to enforce laws related to 1 aggressive driving. 8. Acceptance of 50 child's car safety seats to be distributed by the Roanoke County Police Department to families in need. 9. Acceptance of $33,443 Violence Against Women federal grant to be used to continue investigations and prevention of violent crimes against women. 10. Acceptance by the Police Department of $2,000 donation made by the Gardens of Cotton Hill Homeowners Association. 11. Resolutions of appreciation to the following County employees upon their retirement: a. Edna F. Lawson, Information Technology Department, after more than 25 years of service. b. Margie I. Wright, Social Services Department, after more than 16 years of service. 12. Resolution of Support for the "$4 -for -life" initiative in the General Assembly Senate Bill 3 and House Bill 82. 13. Acceptance of water and sewer facilities serving the Gardens of Cotton Hill Section 6 (The Irises) 14. Request to participated in Roanoke Valley Long-range Water Supply System Study. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution with Item 14 added and Item 2 amended to delete appointment to Roanoke Valley -Alleghany Regional Commission MPO, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: 2 Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Vickie L. Huffman, Senior Assistant County Attorney Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Jerry Weddle, Coordinator of Technical, Education, Work and Family Studies Dania] Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Ray Lavinder, Chief of Police 3 A-021202-4.a ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS SOION OCENOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY MEETING DATE: February 12, 2002 AGENDA ITEM: Confirmation of Committee Appointment to the Library Board and --Regi COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION At the January 22 meeting, the following nominations were made: LIBRARY BOARD Supervisor Flora nominated Tobie McPhail to a four-year term expiring December 31, 2005. -P-LAN PdiN GAN-tZAI:tGN-W-Pfl)-- At the January 8, 2002 meeting, Supervisor Richard C. Flora was appointed to the above expire 2002. committee to fill the unexpired term of Supervisor an interest iChurch which n servingJon the MPO Since that meeting, Supervisor Nickens has indicated and Supervisor Flora has agreed to this change in Board appointments. If the Board ratifies this change to its appointments, Supervisor Nickens' term will expire on July 1, 2002. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed/r� Submitted by: Mary H. Allen CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator 1 7- . --------------------------------------------- -----------------ACTI ON VOTE No Yes Abs Approved (x) Motion by: Harry C Nickens to approve Church — x — x Denied ( ) confirmation of Library' Board Flora — Received ( ) appointment and delete McNamara_ x — Referred ( ) ra i ica .ion o Roano e Va ey- Minnix — x -- ssi n Nickens x — To ( ) _ cc: File Library Board File El ACTION NO. ITEM NO. A -021202-4.b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: Donation of a drainage easement on Lot 4, Block 2, Section 5, Steeplehunt of Canterbury Park, property of Boone, Boone & Loeb, Inc. (Tax Map No. 86.07-5-4), located in the Windsor Hills Magisterial District, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, on property of Boone, Boone & Loeb, Inc., in connection with the development of Section 14, Steeplehunt of Canterbury Park, in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of a drainage easement, of variable width, from Boone, Boone & Loeb, Inc. (Plat Book 10, page 128; Tax Map No. 86.07-5-4), as shown on a plat prepared by Lumsden Associates, P.C., dated July 6, 2000, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, V ckie L. Huffin Senior Assistant 61unty Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C. Nickens to approve cc: File Vickie L. Huffman, Senior Assistant County Attorney Arnold Covey, Director, Community Development 2 VOTE No Yes Abs Church _ x _ Flora _ x _ McNamara_ x _ Minnix _ x _ Nickens x E%HIBIT A 13 �— BRAINAGE EASEMENT N 48:3200" W, 53.95' t of "CB No 7 P.B 11, PO 175 y Pow" �hur A \ ♦O 32 y�c °' m NIC) $/ \ z 4iN) LOT 4, &K.. 2, SEC. 5 (R B. 10, PG 128) CAN7FRBURY PARK, PROPERTY OF rya E �S 10, BOONE, BOONE & LOEB, INC. o I gyp. TAX # 86.07-5-4 0. / 36 G- �j 1 /SECTION No. 5 C.. CAN1Eh'BURY PARK_ P.B. 10 PG. 128 , EX/ST. 30' MIN/MUM BU/LD/NG LINE (P.8. 10, PG. 128) EX/ST15' PURL/C U77L/TY EASEMENT c (PB 10, PG. 128) ....... NOTES'o 37 1 2 \SEC77aV No. 5 'CA N7FRBURY PARK" I EX/ST. 20' D.E. P. 8. f0, i°G. 128 I P.B. ID, PG. 128) SAL/SSURY DRIVE (50' R/k) 1. 7N/S PLAT WAS PREPARED mHOUT THE Bow 7r OFA CURRENT 777LE REPORT AND THERE MAY EX/ST ENCUMBRANCES MICH AFFECT 7HE PROPERTY NOT SHOb9V HEREON. 2. 77i/S PLAT WAS PREPARED TO DEF/NE AN AREA FOR A NEW DRAINAGE EASEMENT J. LEGAL REFERENCE- P.R. 10, PG 128. NEW DRA1AU GE EASEMENT COR. BEAR/NG D/ST. 1-2 S 48='00'F 96.05' 2-3 S 307800' E 70.00' 3-4 S 18 4500' E 35:20' 4-1 N 3658'19" W 198.03' 5-7 S 50'3.3'00' E 55.27' 7-8 S 52 19 55" W 12.98' 8-6 1 N 3658'19' W 1 5.381' PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO COUNTY OF ROANOKE, VA. FOR PUBLIC USE BY tiTli oh, BOONE, BOONE & LOEB, INC. ( f LOCATED ON LOT 4, SECTION No. 5 t jea oo VINCENT ~, "CANTERBURY PARK" (P.B. 10, PG. 128) 5D N WINDSOR HILL MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA No. 4288 SCALE 1" = 100' DATE: OG JULY 2000 �Oe�LUMSDEN ASSOCIATES, P.C. ... 44� ENGINEERS -SURVEYORS -PLANNERS 0�'►` ROANOKE, VIRGINIA 3 A -021202-4.c ACTION NO. ITEM NO. —r— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: ACCEPTANCE OF DONATION OF A 20' SANITARY SEWER EASEMENT FROM QUAIL VALLEY CONDOMINIUM UNIT OWNERS ASSOCIATION, INC. (TAX MAP NOS. 87.08-99-01-1001, ET SEQ.) TO THE BOARD OF SUPERVISORS, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easement for sanitary sewer purposes in connection with development of Quail Ridge in the Cave Spring Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of a sanitary sewer easement, twenty feet (20') in width, from Quail Valley Condominium Unit Owners Association, Inc., (Deed Book 1165, page 1; Tax Map Nos. 87.08-99-01-1001, et seq.), as shown on a plat prepared by Lumsden Associates, P.C., dated November 29, 2001, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. Respectfully submitted, a/ � J." ///-Al /;' A-1 2gln At I N W%/,Z/-41zj Vi kie . Huffman Sr. Assistant Count Attorney ----------------------------------------------------------- ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C Nickens to approve cc: File Vickie L. Huffman, Senior Assistant County Attorney Arnold Covey, Director, Community Development Gary Robertson, Director, Utility ------------------------------- VOTE No Yes Abs Church — x Flora — x — McNamara_ x Minnix _ x Nickens — x — m r— a � O t CT7 Po C (/] zmU) � CT7 LTl ccn n 0 6 Cl) n D r _ m N 0 ° o z O ° 3 Q / m 0 o+ N o CD o II N h O f 0 O j ,- !g � :— D O Cb R y. y y p b O (D p '' 1 y C h' , y Q Cb a rn y p b 4 o y. C" m s n m rn co .oy. p ; ? CD con `'3 o. Cl - 4E F cb Cb Fyo �• l p e cD �n 4E o� cqn 'y o y CD o a Lb. �- �n C6 ca A, o cn M k k EXHIBIT A S771H ONLLNnH y roaS 'f x0018 '9 107 91 -m -80Y8 i X01 S771H ONLLNnH ti o.S 'f xoole '6 107 Ll -d0 -90Y8 I X01 E771H ONLLNnH P oaS f x0018 'f 107 8l -m-90'8 I XDl S771H ONLLNnH k •oaS 'f 40019 'l 107 61-0-80YR # X01 S171H ONLLNnH •oaS 'f X0018 'L 107 0L -t0 -80'L8 # XDl m oo x O � b TO vm' Ln y W o o nt%j� o w 0 o�Cb,� o o o t:d 0 p� `O'��co•W 4 cD F (D c► O C O C CD co q eco00 Ob w Cb 3pti (�. CSF 1.a , W EXHIBIT A S771H ONLLNnH y roaS 'f x0018 '9 107 91 -m -80Y8 i X01 S771H ONLLNnH ti o.S 'f xoole '6 107 Ll -d0 -90Y8 I X01 E771H ONLLNnH P oaS f x0018 'f 107 8l -m-90'8 I XDl S771H ONLLNnH k •oaS 'f 40019 'l 107 61-0-80YR # X01 S171H ONLLNnH •oaS 'f X0018 'L 107 0L -t0 -80'L8 # XDl Co IN Or) (.71 •p CI Na W V o�(nAC.rN m O X y X IQ O 4 0 m oo x A� z b TO vm' Ln y W o Ln o w 0 Co IN Or) (.71 •p CI Na W V o�(nAC.rN m O X y X IQ O 4 0 A -021202-4A ACTION NO. ITEM NO. —Z - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: ACCEPTANCE OF DONATION OF A VARIABLE WIDTH WATER LINE EASEMENT FROM EASTERN MOTOR INNS, INC., (TAX MAP NO. 37.10-01-03) TO THE BOARD OF SUPERVISORS, LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: 4C-O—M� doa-"-� SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easement for water purposes in connection with El Toreo Restaurant on Thirlane Road in the Hollins Magisterial District conveyed to the Board of Supervisors of Roanoke County, Virginia: a) Donation of a water line easement, of variable width, from Eastern Motor Inns, Inc., (Deed Book 942, page 158, Deed Book 1389, page 865, and Deed Book 1389, page 86; Tax Map No. 37.10-01-03), as shown on a plat prepared by Lumsden Associates, P.C., dated September 28, 2001, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. Respectfully submitted, L Vickie L. Huffin Sr. Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc •----------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Motion by: Harry C. Nickens to approve Church _ x Flora _ x _ McNamara_ x Minnix x _ Nickens _ x File Vickie L. Huffman, Senior Assistant County Attorney Arnold Covey, Director, Community Development Gary Robertson, Director, Utility P� m 0 N G o � A A m O O Z V V n N O O A Kul $� r i N OD U) m u m K co m N O i z o N Ch �' Z X a o a O� �y Z I $ m 7 0 w, a �tiow y ti�!V V ♦ lr w a i A -021202-4.e ACTION # ITEM NUMBER MEETING DATE: February 12, 2002 AGENDA ITEM: High Schools That Work Grant Addendum COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The High Schools That Work grants for William Byrd and Cave Spring high schools for the last several years have varied between $15,000 to $7,500 per school. This year $10,850 has been allotted by the Department of Education for each school. A total of $4,750 was appropriated for this year's budget for each school. SUMMARY OF INFORMATION: The additional amount of $6,100 appropriation per school is requested to bring the total amount to $10,850. FISCAL IMPACT: Matching funds are in the current budget. The grant proposal plans for this expenditure. STAFF RECOMMENDATION: Staff recommends appropriation of the additional $6,100 per school to the High Schools That Work grant fund. S' nature Signature Mr. Jerry Weddle Elmer C. Hodge Coordinator of Technical County Administrator Education and Work and Family Studies --------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied ( ) Flora — x Received ( ) McNamara_ x Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File Jerry Weddle, Coordinator of Technical, Education, Work and Family Studies Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Abs A -021202-4.f ACTION NO. ITEM NUMBER: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: Acceptance of $4,000 Aggressive Driver Enforcement Grant #AL02-14-58914 to target violations related to aggressive driving COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department has received a grant from the 23' Judicial District Court -Community Corrections for the past several years. The purpose of this grant, which is also given to surrounding localities, is to enforce traffic laws with special attention to matters involving aggressive driving, i.e., driving under the influence, reckless driving, speeding, etc. For the period of October 30, 2001 until September 30, 2002, Roanoke County has been awarded $4,000.00 of funds with which to engage in aggressive driving enforcement by the 23" Judicial District Court -Community Corrections. These funds will be used for targeted enforcement of aggressive driving. SUMMARY OF INFORMATION: The Roanoke County Police Department has officers trained in the detection and apprehension of aggressive drivers. Budget constraints do not allow for targeted enforcement of aggressive driving without additional grant funding. FISCAL IMPACT: The 23rd Judicial District Court -Community Corrections has provided $4,000.00 in grant funds with no matching funds required. The grant period runs between October 30, 2001 and September 30, 2002. STAFF RECOMMENDATION: The staff recommends acceptance of the 23`d Judicial District Court -Community Corrections aggressive driver enforcement grant for $4,000.00. SUBMITTED BY: Ray Lavinder Police Chief Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge County Administrator --------------------------- ACTION Motion by: Harry C. Nickens to approve cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance ------------------------------- VOTE No Yes Abs Church _ x Flora _ x _ McNamara_ x Minnix _ x _ Nickens x ACTION NO. A -021202-4.g ITEM NUMBER: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: Acceptance of 50 child's car safety seats to be distributed by the Roanoke County Police Department to families in need. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department is participating in a program, called "Boost America", being sponsored by The International Association of Chiefs of Police, Ford, and Toys R'Us. The goal of this coalition is to save the lives of young people ages 4 to 8 by having a child safety seat for their use wherever they are in a motor vehicle. SUMMARY OF INFORMATION: The IACP has available nationwide, 5000 safety seats for distribution. The Roanoke County Police Department has applied for, and received notification that it will receive without cost, 50 of these safety seats. These seats will be distributed to families in need in the Roanoke Valley, and will be installed by the eight officers of the Roanoke County Police Department who are certified child passenger safety technicians. It is requested that the Board of Supervisors accept these seats and authorize the Police Department to distribute them. FISCAL IMPACT: None. STAFF RECOMMENDATION: Staff recommends approval. SUBMITTED BY: Ray Lavinder Chief of Police APPROVED: 64n� 44// Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C Nickens to approve Church _ x Denied () Flora _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens — x _ cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance A -021202-4.h ACTION NO. ITEM NUMBER: _.z— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: Acceptance of Violence Against Women Grant #02-F9327VA01, to continue investigations and prevention of crimes against women COUNTY ADMINISTRATOR'S COMMENTS: 0_&� BACKGROUND: The Roanoke County Police Department has applied for and was approved for a grant for the prevention and investigation of violent crimes against women. The Roanoke County Police Department will receive $33, 443.00 in federal funds. Roanoke County will provide $11,148.00 in matching funds from the current budget. The total grant will be $44,591.00 SUMMARY OF INFORMATION: The federal funds, from a program named "V -Stop", are for a five-year federal program aimed at reducing violence against women. The program is in its first year of a second five-year federal program period. This will be the sixth year that Roanoke County has received funding for this grant position. The grant will be used to continue the investigations and prevention of crimes of violence against women that occur in Roanoke County, and it is specifically for the purposes of direct involvement with the issues of victims, both in the court and in the situations where prosecution is not possible or the victim does not wish to prosecute. For the assigned detective, there is a continuously large caseload of new investigations, follow up to other investigations, and needs of training and public education. While the bulk of the cases reviewed or investigated relate to cases of domestic violence, other topics of investigation are protective order violations, stalking, and sex crimes investigations, including aggravated sexual battery, rape, indecent exposure and prowler/peeping toms complaints. Furthermore, the assigned detective acts as a resource and referral agent for victims and allied professionals. FISCAL IMPACT: The grant period runs the calendar year from January 1, 2002 until December 21, 2002. The sub grantee match portion of the entire grant package will be $11,148.00. These funds will need to be appropriated to the Police Department, for this position, through the budget process. STAFF RECOMMENDATION: The staff recommends acceptance of the V -Stop grant funding for the Violent Crimes Against Women Unit from the Department of Criminal Justice Services. SUBMITTED BY: APPROVED: Ray Lavinder Elmer C. Hodge Chief of Police County Administrator --------------------- ---------------------------------------------------------- VOTE ACTION No Yes Abs Approved (x) Motion by: Harry C Nickens to approve Flora Church x — Denied () McNamara_ x — Received () Minnix x — Referred () Nickens _ x — To ( ) cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance A -021202-4.i ACTION NO. ITEM NUMBER: =-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: February 12, 2002 AGENDA ITEM: Acceptance of $2000.00 donation, made by The Gardens of Cotton Hill Homeowners Association, into the Police Department's budget. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Gardens of Cotton Hill Homeowners Association has given a $2000.00 donation to the Police Department, to show their support of law enforcement agencies after the events of September 11, 2001. The Police Department needs approval from the Board of Supervisors in order to place these funds into the Police Department's budget. This money will be used to aid in the operation of the Police Department. FISCAL IMPACT: $2000.00 will be added to the Police Department's budget. STAFF RECOMMENDATION: Staff recommends acceptance of donation and appropriation to the Police Department. SUBMITTED BY: Ray Lavinder Chief of Police APPROVED: — &�� #0-0� Elmer C. Hodge County Administrator ----------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C Nickens to approve Church — x — Denied Flora _ x () Received McNamara_ x () Referred Minnix _ x () To Nickens x () — — cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2002 RESOLUTION 021202-4.i EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF EDNA F. LAWSON, INFORMATION TECHNOLOGY DEPARTMENT, AFTER TWENTY-FIVE YEARS OF SERVICE WHEREAS, Edna F. Lawson was first employed by Roanoke County on October 1, 1976, as a key punch and computer operator, and held the positions of Systems/Analyst, Account Clerk II, Senior Data Entry Coordinator; Data Entry and System Support Specialist; and Management Information Systems Coordinator; and WHEREAS, Ms. Lawson retired from Roanoke County on January 1, 2002 as a Program Support Specialist in the Information Technology Department after twenty-five years and three months of service; and WHEREAS, Ms. Lawson was the second employee in the Data Processing Department for Roanoke County and has held positions of responsibility to further the development and growth of the Information Technology Department; and WHEREAS, Ms. Lawson, during her many years of employment, was a very reliable employee and handled her responsibilities in an efficient and effective manner; and WHEREAS, Ms. Lawson, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke 1 ri County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to EDNA F. LAWSON for twenty-five years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Elaine Carver, Director, Information Technology Joe Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2002 RESOLUTION 021202-4.k EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MARGIE I. WRIGHT, SOCIAL SERVICES, AFTER SIXTEEN YEARS OF SERVICE WHEREAS, Margie I. Wright was first employed by Roanoke County on November 1, 1985, in the Social Services Department on a temporary basis as Clerk 11 in the Fuel Assistance Program, and also served as Clerk II in a full time permanent position; and WHEREAS, Ms. Wright retired from Roanoke County on January 1, 2002, as a Clerk Typist after sixteen years and two months of service; and WHEREAS, Ms. Wright fulfilled her job responsibilities each day in an efficient and effective manner and was always willing to help in any situation; and WHEREAS, Ms. Wright, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARGIE I. WRIGHT for sixteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Betty McCrary, Director, Social Services Joe Sgroi, Director, Human Resources 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 12, 2002 RESOLUTION 021202-4.1 SUPPORTING LEGISLATION EXPANDING THE CURRENT "TWO FOR LIFE" PROGRAM TO "$4 -FOR -LIFE" WHEREAS, the Emergency Medical Services (E.M.S.) system of the Commonwealth of Virginia provides an invaluable service to the citizens of Virginia; and WHEREAS, there exists a need to adequately fund the infrastructure of the E.M.S. system which includes funds that are returned to the localities for equipment grants, support for the regional E.M.S. councils, and funding for training and many other elements of the E.M.S. system; and WHEREAS, funding for all of these needs has remained constant for the past eleven years, and is provided totally through the "Two for Life" motor vehicle registration add-on special fund without any support from the state's general fund; and WHEREAS, the Roanoke County Board of Supervisors recognizes the increased cost to operate Virginia's E.M.S. system, and the need to increase that source of funding to carry the system into the next century and to meet the many increased demands. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby endorse the proposed "$4 -for -Life" initiative as presented to the Virginia General Assembly in Senate Bill 3 and House Bill 82 at its 2002 session; and BE IT FURTHER RESOLVED, that the Board of Supervisors directs that copies of this resolution be forwarded to the Roanoke Valley legislators in the Virginia General Assembly. On motion of Supervisor Nickens to adopt the resolution, and carried by the following 1 recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Rick Burch, Chief, Fire & Rescue Ford Wirt, President, Western Virginia Emergency Medical Services Council Rob Logan, Executive Director, EMS Council, Roanoke Roanoke Valley Legislators 2 A -021202-4.m ACTION # ITEM NUMBER '" --' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2002 SUBJECT: Acceptance of Water and Sewer Facilities Serving The Gardens of Cotton Hill, Section 6 (The Irises) COUNTY ADMINISTRATOR'S COMMENTS: A-'tow� SUMMARY OF INFORMATION: The Developers of The Gardens of Cotton Hill, Section 6, Strauss Construction Corporation, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. This Deed supercedes the Deed that was submitted for The Gardens of Cotton Hill, Section 5 (Partial-Phasel). The water and sanitary sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled The Gardens of Cotton Hill, Section 6, which are on file in the Community Development Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $35,505.00 and $58,620.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving The Gardens of Cotton Hill, Section 6 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. Utility Director APPROVED: Elmer C. Hodge County Administrator -------------------------------------------------- - ----------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C Nickens to approve Church — x — Flora — x -- Denied () McNamara_ x Received () Minnix _ x To — Referred () Nickens x () cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development 1.619 DTr 'THE GARDENS OF -1 JJ COTTON. HIL' ) ASM VICINITY. MAP' z 8,. SANITARY SEWER �& g" WATER 8,1 WATER ;. 8" SANITARY SEWER 101 ul 8" SANITARY SEWER % '/. \ tea. , � .e ., ^, `` ' • 8" WATER 'r ACCEPTANCE OF WATER AND ROA.NOKE COUNTY SANITARY SEWER FACILITIES UTILITY DEPARTMENT SERVING THE GARDENS OF COTTON. . HILI,, SECTION 5 (PA-RTL4,L-PHASE 1)l A -021202-4.n ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 12, 2002 SUBJECT: Request to Participate in Roanoke Valley Long -Range Water Supply System Study COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval contingent upon receipt of $50, 000 funding from the Fifth Planning District Regional Alliance. This is not related to our discussions with Roanoke City concerning the possible formation of a water authority. BACKGROUND: The valley governments in conjunction with the Roanoke Valley -Alleghany Regional Commission formed a Long -Range Water Supply Planning Committee in January 2000. The Committee worked initially on determining existing water supply interconnects and existing water agreements throughout the region. The Committee is presently discussing how to best address future water supplies. Localities that are expected to be involved are the counties of Bedford, Botetourt, Franklin and Roanoke, the cities of Roanoke and Salem, and the Town of Vinton. SUMMARY OF INFORMATION: The committee has made a proposal to examine issues related to current water supply from a cooperative, regional perspective and to suggest recommendations for addressing future regional water supply needs. This proposal would require a study that focuses on the following issues: ➢ A dependable and adequate supply of raw water for the valley. ➢ Facilities to treat the raw water and produce safe and reliable finished water for public consumption and use. ➢ A system for distribution and storage of the finished water to individual, domestic, institutional, commercial, and industrial consumers in sufficient volume and pressure to meet their needs, including fire protection. r The Roanoke Valley -Alleghany Regional Commission is applying for funding for this study in the amount of $50,000. The source of funding would be from the Fifth Planning District Regional Alliance Regional Competitiveness Program. If approved, matching funds would be required from the participating local governments. FISCAL IMPACT: It is expected that Roanoke County's share would be less than $10,000. Funds are presently available in the Utility Department water fund for Roanoke County's share of the study. STAFF RECOMMENDATION: Staff recommends that the Board approve Roanoke County's participation in the future water supply study. SUBMITTED BY: ,--� APPROVED: 1 F Gary Robert on, P.E. Elmer C. Hodge Utility Direc c County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C Nickens to approve cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Community Development Danial Morris, Director, Finance ------------------------------- VOTE No Yes Abs Church — x — Flora — x — McNamara_ x _ Minnix _ x Nickens — x F SUPERVISORS OF ROANOKE AT A REGULAR MEETING OF THE BOARD OOUNTY ADMINISTRATION CENTER COUNTY, VIRGINIA, HEON TUESDAYLD AT THE , C FEBRUARY 12, 2002 RESOLUTION 021202-5 CERTIFYING T EVIRGINIA CLOSED MEETING WAS HELD IN CONFORMITY WITH THE WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTS: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Closed Meeting File