HomeMy WebLinkAbout3/12/2002 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12 2002
RESOLUTION 031202-1 OF APPRECIATION TO ELIZABETH W.
STOKES FOR HER SERVICE ON THE ROANOKE COUNTY
ELECTORAL BOARD
WHEREAS, Elizabeth W. Stokes has served on the Roanoke County
Electoral Board from July 31, 1992, until February 28, 2002, and was reappointed three
times; and
WHEREAS, Ms. Stokes was elected to serve as Chairman, Vice -Chairman
and Secretary while on the Electoral Board; and
WHEREAS, during her tenure, the number of registered voters in Roanoke
County grew from 41,000 to 58,000; and
WHEREAS, prior to service on the Electoral Board, Ms. Stokes served the
citizens of Roanoke County as the elected Clerk of Circuit Court from 1968 to 1992; and
WHEREAS, she continues her volunteer activities on behalf of Roanoke
County by serving on the Total Action Against Poverty Board of Directors and the
Commission for Senior and Challenged Citizens, and
WHEREAS, through her leadership and involvement in volunteer activities in
Roanoke County, Ms. Stokes has demonstrated her dedication and commitment to
Roanoke County and to the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, on its own behalf and on behalf of all its citizens does hereby
extend sincere appreciation to ELIZABETH W. STOKES for her service to Roanoke County
as a member of the Electoral Board and for her active participation on other committees,
1
commissions and boards, and
FURTHER, the Board wishes Ms. Stokes an active, productive future and
expresses its pleasure that she will continue to serve the citizens of Roanoke County
through her other volunteer commitments.
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolution of Appreciation File
2
A-031202-2
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2002
AGENDA ITEM: Request to allocate $128,953.22 from the State
Compensation Board's Technology Trust Fund to
the Circuit Court Clerk's Office to purchase a
Records Imaging/Indexing system
COUNTY ADMINISTRATOR'S COMMENTS:
This is an excellent project that will provide benef t for the citizens as well as realtors and other
corporate users. It will also help us communicate the flow of information between County
departments faster and more accurately.
This, however, is a strange financial arrangement. The Clerk's Office has already accumulated
$260, 000 in the Technology Trust account which is being held by the state. It would seem sensible
tome if the state paid directly but I have been assured that this is not possible. I am also assured
that we will reimbursed by the state within a 30 to 60 day timeframe. Mr. McGraw will elaborate
when he makes his presentation.
BACKGROUND:
For more than six (6) years, the Roanoke County Circuit Court
Clerk's Office has been accumulating funds in its Technology Trust
Fund (TTF) Account through fees which have been collected by our
office at the time of recordation of certain real estate -related
documents. Currently, the Clerk's office has in excess of
$260,000.00 in this account.
The TTF account was established by the Virginia General Assembly
for all Circuit Court Clerks' offices within the Commonwealth in
order to provide them with the necessary funds to implement
computerized records imaging and indexing systems. After more than
five years of research and testing, the Roanoke County Circuit
Court Clerk's office elected to contract with the Supreme Court of
Virginia for this service. The first phase of this project,
initiated in November, 2001, has now been completed, and the
attached invoice from the Supreme Court of Virginia represents our
office's expenditures to date.
At this time, the Clerk's office is requesting a fully reimbursable
appropriation of $128,953.22. Over the next several months,
several more phases of implementation are scheduled to occur toward
1
the goal of placing many of records on the internet prior to the
end of this calendar year. As our office receives the invoices for
each of these subsequent expenditures, I will return to this Board
for similar requests for appropriation and subsequent reimbursement
of funds, thus also providing you with an update as to our
continued progress.
FISCAL IMPACT:
This appropriation in the amount of $128,953.22 will be 1000
reimbursed to Roanoke County by the Roanoke County Circuit Court
Clerk's Office's TTF account via the State Compensation Board.
There are no requirements for matching funds or other contributions
by Roanoke County.
STAFF RECOMMENDATION:
Staff recommends acceptance of $128,953.22 of revenues from the
Technology Trust Fund, and the appropriation of these funds to the
Clerk of Courts for imaging equipment.
Respectfully submitted,
Steven A. McGraw, Sr., Clerk
Roanoke County Circuit Court
--------------------
ACTION
Approved by,
Elmer C. Hodge, Jr.
County Administrator
VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to Church
Denied ( ) allocate $128,953.22 Flora
Received ( ) McNamara
Referred ( ) Minnix
To ( ) Nickens
cc: File
Steven A. McGraw, Sr., Clerk, Circuit Court
Danial Morris, Director, Finance
Diane D. Hyatt, Chief Financial Officer
04,
x
LLSupreme Court of Virginia
Office of the Executive Secretary
Telephone (804) 786-7817
02ROARMS-0222
INVOICE
►tel
I;nu�otcen�rq�
Hon. Steven A. McGraw, Sr., Clerk
Treasurer of Virginia
Roanoke County Circuit Court
c/o Supreme Court of Virginia
305 E. Main Street
100 N. Ninth Street, 3rd Floor
P.O. Box 1126
Richmond, Virginia 23219
Salem, VA 24153-1126
23,583.13
2
Attention: John Rickman, Fiscal Director
February 22, 2002 March 31, 2002
Itemrw, rv..Description s .,, Quan ifiyy nits Price.. w..... ArnountTM.. ,r.
1
Hewlett Packard 9000 D220 Server
1
19,372.77
19,372.77
Hewlett Packard Imaging Hardware
1
23,583.13
23,583.13
2
Informix Costs (Licenses)
10
1,278.00
12,780.00
3
Hewlett Packard Printer
HP LaserJet 410OTN
2
1,725.00
3,450.00
HP LaserJet 2200D
4
750.00
3,000.00
4
Scan Station
2
11,563.42
23,126.84
5
View Station
8
3,412.32
27,298.56
6
21" Monitors for Desktop PCs
6
900.00
5,400.00
Informix Licenses for Desktop PCs
6
1,278.00
7,668.00
Plexus Licenses for Desktop PCs
6
712.32
4,273.92
7
CREDIT
Four- 17" Monitors
4
-250.00
-1,000.00
8
Additional Yearly Maintenance
Scan and View Station ($8,815.00)
Please reference invoice number with payment!
IlTotal Amount Due $128,953.22 J1
IT Director's Signature:
Al/'
,
- - - - - - - -
02/20/02 M-ROARMS-0222.xls) Page 1 oft
A-031202-3
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2002
AGENDA ITEM: Accept Donations for the citizen -initiated fund raising effort
for expansion of the Bent Mountain Library
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval for the establishment of this fund for the Bent Mountain Library as we
approved the playground equipment for the park at the last Board meeting. I want to emphasize
that we do not have the funds for the expansion in the County budget. The plans for construction
should be handled by the Library Board and staff, and deferred until the fund raising is
complete. We are likely to have many more requests of this type throughout the County and need
to be consistent in our approach.
BACKGROUND:
On March 20, 2001, a group of County and School administrators met with Mrs. Joan
Carver representing the Bent Mountain Women's Club. She proposed additions to the
Bent Mountain Library that approximated 550 sq. ft. at cost of $135,000 - $160,000 plus
7% for A&E. That project is identified as Phase I. Phase I is on hold and is not part of
this request.
On March 22, the County Attorney sent a letter to Mrs. Carver asking the organization to
meet with School Board Construction Committee and the Library Board. The Schools
stated that there should be no expectation that the School Board would provide any
funds (capital or operational) for the project. On July 16, 2001, Library Board member
Norma Jean Peters issued a letter to Mrs. Carver stating that it would be inappropriate
for the Board of Trustees to involve itself in any citizen plans for raising funds for the
library, beyond reiterating their position that any donations or bequests made to the
library should be free from contingencies that preempt the responsibilities of the Library
Director and/or staff.
As shown in the attachments, the Libraries have five projects in the CIP currently being
considered including the Phase I improvements to the Bent Mountain Library. Although
not yet ranked, the rankings for these projects from the prior year are included as
information.
Pursuant to the Board of Supervisors policy for the acceptance of donations of money
or property, Mrs. Carver, still working with Hill Studio, is returning with a scaled-down
project and seeks to establish an account, receive a tax exempt letter, and proceed with
fund raising for the following project identified as Phase II.
Phase II (Plan for which this request is being made):
The citizen plan is to add a 10' x 17', 170 sq. ft. addition to the side of the library.
Citizens desire to move bookcases into that space and relocate the Children's area to
the new space. This addition does not conform to the Phase I improvements included
in the current CIP.
Cost budget is $35,000 and is planned to be raised in the following manner:
$ 5,000 Citizen donations
$15,000 Grants
$ 7,500 Donated materials
7,500 Donated trade labor
$35,000 Total Budget for Phase II
SUMMARY OF INFORMATION:
On October 23, 2001, the Board of Supervisors adopted policies and procedures for
accepting contributions and donations for County projects. Attached is a copy of this
policy. This is a request from citizens for the Board to accept donations and establish
an account under this policy. It also authorizes the County Attorney to issue a tax
exempt letter to the Bent Mountain Library Fund concerning this project. This will assist
the organization in their fundraising efforts and also allows the County to assist in the
procurement process, etc. This action does not include an appropriation of funds.
Once sufficient funds are obtained, staff will come back to the Board for an
appropriation to begin work on this project.
ALTERNATIVES:
Alternative 1: To approve the acceptance of donations and the establishment of an
account for the Bent Mountain Library Fund and to authorize the County Attorney to
issue a tax exempt letter concerning this project.
Alternative 2: Do not approve the request
STAFF RECOMMENDATION:
Staff makes no recommendation concerning the Phase II project as outlined above.
The current CIP plan reflects County library projects as prioritized. Staff desires
assurance that the design and construction are appropriate for the existing building and
that interior control over the donated space continues to rest with the Library staff and
Roanoke County Schools.
Respectfully Submitted by
Diana Rosapepe
Director of Library Services
Danial Morris
Director of Finance
Approved by:
zr/
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Joseph P. McNamara to accept Church _ x _
Denied () donations and the establishment of an Flora _ x
Received () account for the Bent Mountain Library and McNamara_ x _
Referred () authorize the County Attorney to issue a Minnix _ x _
To () tax exempt letter concerning the project Nickens _ x _
cc: File
Diana Rosapepe, Director, Library Services
Danial Morris, Director, Finance
Paul Mahoney, County Attorney
Attachment A
cN
C7,
CN
p
cc
M
�
rq
N
M
cc
kn
C,
c
N
N
00
o
c
c,
Z
U
O
r�
o
�r_�
c�
o
_
cc
O
--
N
N
[4
C
Lr)
-
U
C
^�
v
r
-
Attachment A
Attachment A
Library
419 Headquarters Library Renovation and Expansion
Glenvar Branch Expansion
Mount Pleasant Branch Library
Bent Mountain Branch Renovation
Vinton Branch Library Refurbishment
Attachment A
419 Headquarters Renovation & Expansion
Prior
Approved
Funding
Estimated
Expenditures by Fiscal Year
Total
Cost
FY 03-07
Cost
Beyond
2007
2002-03
2003-04
2004-05
2005-06
2006-07
$1,940,000
$2,910,000
$4,850,000
Operating Costs
1
1 $56,000 1
$56,500
1 $57,000
$169,500
Description: Constructed in 1972 and remodeled in 1988, the 419 Library is now a 21,767
sq ft facility, located on a 2.5 acre lot, with 85 parking spaces. It serves the entire valley, but
especially the densely populated southwest County residential and business communities and
is the primary research and archival resource for the library system. The proposed
renovation and expansion would add up to 14,500 sq ft, and would correct multiple problems
with the current, overstressed building by adding safe and accessible entrances and aisles;
expanded public space, particularly in the children's and reference areas; more reader
seating; an upgraded technology infrastructure; a computer instructional lab, meeting space,
furniture and shelving; storage; and functional staff work areas.
Justification: The HQ/419 Library is the busiest public library in Virginia, west of
Richmond. In FY00/01, circulation exceeded 407,000 items and visitor counts averaged
nearly 1,000 per day, in a building that was designed to handle less than 60% of current
traffic levels. The renovation will expand public spaces, particularly in the children's area,
and relieve overcrowding on shelves that are now at 118% of capacity. Furnishings that are
heavily worn from thirty years of use will be replaced. It will also bring the building into
conformity with state standards for gross square footage, lighting, & accessibility, and create
proper housing for non-traditional formats, such as software and DVD's. The current layout,
with its crowded, disconnected service desks and compromised workflow, would be replaced
with a centralized circulation and information point serving both the adult and children's
areas, which would also reduce duplicated staff hours.
A minimum of twelve additional public computer workstations are needed for online
research, as well as access to the library catalog. Expensive reference materials, which are
subject to high theft rates, would be protected with an electronic article surveillance [EAS]
system. Self -checkout modules could be combined with EAS to relieve the increasingly
common queuing problems at the circulation desk. More space would allow better traffic
flow and reduce patron complaints about the noise level and congestion throughout the
building. Workspaces for support functions, which are inadequate and poorly configured,
could be redesigned to reduce redundant work patterns and improve efficiency. Renovating
and expanding the present facility represents the best alternative to acquiring land and
building a new headquarters library at another site; or creating, staffing, and maintaining a
second branch elsewhere in Southwest County to draw traffic away from the HQ/419
Library.
Funding Source: Bond issue.
Operating Budget Impact: Annual increased costs for operational, mainienance, and
utilities costs: $46,000.
Attachment A
Conformance with Plans, Policies, and Legal Obligations: The project is supported by the
Community Plan; the Library's Five Year Plan; and is the top priority of both the Library
Board of Trustees and the Citizens' Review Team [1997]. It is also needed to bring the
building into conformity with the standards of the Library of Virginia.
Glenvar Branch Library Expansion
Prior
Approved
Funding
Estimated Expenditures by Fiscal Year
Total
Cost
FY 03-07
Cost
Beyond
2007
2002-03
2003-04
2004-05
2005-06
2006-07
$652,300
$978,300
$1,630,600
Operating Costs
$23,000
$31,500 1
$31,500
$86,000
Description: Constructed in 1978, the Glenvar Branch Library is a 5,100 sq ft facility that
has never been expanded or refurbished. This project would add 6,200 sq ft to the building
for increased stack space, readers' seating, an improved children's area, a more functional
meeting room, and better access to electronic resources, including Inte met work stations and
a computer instructional lab. The existing library would be renovated with new fittings and
fixtures. Space would be allotted to system support functions; including archival storage and
a separate technical services area to process new materials. The parking lot would be
expanded and redesigned to better accommodate through traffic from the nursing home
located behind the building.
Justification: The Glenvar library has averaged more than 40,000 citizen visits per year
since 1978. The furnishings reflect the 1970s and have deteriorated from decades of public
use. Most of the building no longer meets standards for lighting, technology or accessibility.
The expansion would increase stack space, which is now so limited that the collection can't
grow. It would also preserve existing materials, since adding any book requires that another
one be taken out. New lighting and a different layout would make the children's area more
inviting, with appropriately -scaled shelving. Materials for younger patrons could be
attraciively displayed to encourage browsing. Adding readers' seats throughout the library
would be more conducive for studying and recreational reading. Public computers, which
now have to be crowded into the circulation and readers' seating areas, could be positioned
out of aisles. Lighting would be changed to meet state standards. The technology
infrastructure would be upgraded to allow for greater flexibility in the placement of work -
and PAC stations. The addition of a computer instructional lab would bring the branch up to
the same service level as the other three larger libraries in the system and would create a
venue for public computer instruction, which is in great demand. Unlike other branches in the
system, Glenvar houses no system support function. Moving the technical services
department from HQ/419 to Glenvar would create an efficient workspace for this essential
department. Since the easement granted to the nursing home has effectively split the parking
lot, reconfiguring it would improve access and public safety.
Funding Source: Bond issue or general operating revenues.
Attachment A
Operating Budget Impact: Operational, maintenance, and utilities: $31,500.
Conformance with Plans, Policies, and Legal Obligations: The project is supported by the
Community Plan; standards published by the Library of Virginia; and is a primary capital
priority of the Library Citizen's Review Team and the Library Board of Trustees.
Mt. Pleasant Branch Library
Prior
Approved
Funding
Estimated Expenditures by Fiscal Year
Total
Cost
FY 03-07
Cost
Beyond
2007
2002-03
2003-04
2004-05
2005-06
2006-07
$249,600
$374,400
5624,000
Operating Costs
$18,000
$29,450
$30,000
577,450
Description: The current 529 sq ft Mt. Pleasant Branch is a one -room operation, located
inside of the Mount Pleasant Elementary School. This project would replace the current
facility with a 3,500 sq ft building. The new branch library will include stack space to
accommodate general reading, adult nonfiction, and juvenile collections. It would have 15
work/stud), seats; an area for pc/Internet stations; and a programming and meeting area for
small groups. y
Justification: Although recently refurbished, the current space is still too restricted both in
size and by school operations, to support the size and type of collection that the community
needs. Mt. Pleasant is an area experiencing Considerable residential growth so library
services, such as preschool storytimes, and facilities should be upgraded to meet the needs of
this growing population. State standards indicate the branch is too small by approximately
1,845 sq. ft., while the projected population growth indicates a 2,000 sq. ft. deficit by the
year 2010. Selection of a site for a new and enlarged facility will be an issue. A location on
Rte. 116 would improve access and visibility; promote increased use of the branch; and could
make the library a possible candidate for a joint project with Franklin County. A new site
would also avoid some of the security and control issues that arise when public library
operations are located on school grounds.
Funding Source: Bond Issue
Operating Budget Impact: Annual increased operational, maintenance, and utilities costs:
$29,450.
Conformance with Plans, Policies, and Legal Obligations: Supported in the Roanoke
County Community Plan. The current building fails to meet the Library of Virginia's
standards for a public library facility. Expansion and replacement of the INit. Pleasant Branch
was a top priority of the Library's Citizen Review Team (1997).
Attachment A
Vinton Branch Library Refurbishment
Prior
Approved
Funding
Estimated Expenditures
by Fiscal Year
Total
Cost
FY 03-07
Cost
Beyond
2007
2002-03
2003-04
2004-05
2005-06
2006-07
$149,500
$149,500
Operating Costs
1
1 $1,300 1
$1,400 1
$1,500
$4,200
Description: This project would refurbish the interior of the Vinton library, including
making shelving areas accessible; upgrading lighting fixtures; and replacing furniture. It
would be the first renovation of the whole interior since its construction in 1970.
Justification: The Vinton library was expanded in 1983, after the roof collapsed beneath the
combined weight of standing water and an HVAC unit. Some remodeling was done at that
time but the bulk of the project was focused on structural repairs and the addition. Most
fittings and furnishings are original to the building and now show more than 30 years of
wear. Replacing lighting fixtures, which don't meet state standards, and moving ranges of
shelves, which partially block several of rows of lights, would improve visibility and
accessibility. New chairs and tables in place of tattered furnishings would provide
comfortable seating for casual reading or studying and also address the issue of the
inadequate number amount of seating for the number of people using the facility [over
110,000 patron visits in FY00/01].
Funding Source: Bond issue or general operating revenue.
Operating Budget Impact: This refurbishment would impact the operating budget by
$1,500 or less per year for minor interior maintenance electricity needed for additional
lighting.
Conformance with Plans, Policies, and Legal Obligations: This project is supported by
the Community Plan; and by building construction standards from the Library of Virginia.
Attachment A
Bent Mountain Branch Library Expansion
Prior
Approved
Funding
Estimated Expenditures
by Fiscal Year
Total
Cost
FY 03-07
Cost
Beyond
2007
2002-03
2003-04
2004-05
2005-06
2006-07
$148,750
$148,750
Operating Costs
$2,300
$2,300
$2,400
$7,000
Description: The Bent Mountain Library is a 700 sq. ft. facility, which was built in 1985. It
is adjacent to the Bent Mountain Elementary School and is situated on school property. A
small area around the building could be used for a modest expansion. Adding 550 sq. ft.
would provide wall surface for more shelving; additional readers' seating; and more open
space for the children's collection and programs.
Justification: A 74% increase in circulation, from 6,685 in 1990 to 11,602 in 2000/01,
reflects the library's growing status as a community center. Almost all -available space for
the collection and services has been fully utilized. The introduction of workstations for
Internet access, which brought invaluable online reference resources to the branch, has
unfortunately taken most of the readers' seating area. Removing one wall and expanding the
footprint would create a programming area for the popular after school storytimes, which
currently have to be conducted in a narrow corridor near the circulation desk, or at a picnic
area outside. Adding readers' seating and correctly accessibility problems would bring the
library into conformity with accepted standards. In the past year, residents have begun
planning a fund raising campaign, with the intention of assisting with, and accelerating the
construction schedule.
Funding Source: Bond issue, general operating revenues, and/or citizens' fund raising
proj ect.
Operating Budget Impact: Increased maintenance and utility costs should average
approximately $2,300 per year. `
Conformance with Plans, Policies, and Legal Obligations: This proposal is listed in the
Community Development Plan.
POLICY FOR THE ACCEPTANCE OF DONATIONS
PURPOSE:
Attachment B
To establish guidelines for the acceptance of donations of money and other property for public
use by Roanoke County.
POLICY
Money
Roanoke County may accept donations of money or cash equivalents from
citizens, corporations or other organizations for general County purposes
or for specified projects or expenditures.
2. Donations for general County purposes, unencumbered by any conditions
or restrictions are preferred.
Donations for specific purposes or with restrictions shall be deposited in
the General Fund in an escrow account established by the Director of
Finance and may be expended for general County purposes upon
appropriation by the Board of Supervisors. The minimum acceptable
donation of money or cash equivalents _with restrictions shall be $1,000
before a unique escrow account may be established
4. Conditions, limitations or restrictions placed upon the donation of money
shall be reviewed by the County Attorney for compliance with County
ordinances and policies and compliance with United States and
Commonwealth laws and regulations with respect to nondiscrimination.
The County will not accept any donation that discriminates against any
person because of his/her race, religion, color, sex or national origin, age,
disability, or other basis prohibited by state or federal law.
E. Donations with restrictions or for specific purposes should be reviewed by
the Department Head, Advisory Boards and County Administrator to
determine the impact of the donation to operating budgets, the Capital
Improvements Plan, and equity in operations.
F. Donations of cash or cash equivalents to the County for general purposes
without any restrictions may be deposited into the General Fund of the
County. Should the County choose to use this for a specific purpose, an
Attachment B
appropriation by the Board of Supervisors is required,
2. Real Estate
Roanoke County may accept donations of real estate from citizens,
corporations or other organizations for general County purposes or for
special purposes.
2. Donations for general County purposes, unencumbered by any conditions
or restrictions are preferred.
Donations of real estate shall be reviewed by the appropriate County
department for recommendation as to suitability for particular County
purposes or needs, and for impact on the County tax base.
4. Environmental audits will be conducted for donated real estate to insure
that the County will not accept any real estate contaminated with
hazardous wastes, or substances that will cause substantial expense to
remediate.
The condition, state of repair and compliance with current building and fire
codes of any buildings or, structures on the real estate .shall be reviewed to
avoid any environmental Hazards or any significant liabilities arising ftonn
such conditions.
6. Conditions, limitations or restrictions placed upon the donation of real
estate shall be reviewed by the County Attorney for compliance with
County ordinances and policies and compliance with United States and
Commonwealth laws and regulations with respect to nondiscrimination.
The County will not accept any donation that discriminates against any
person because of his/her race, religion, color, sex or national origin, age,
disability, or other basis prohibited by state or federal law.
G. Donations with restrictions or for specific purposes should be reviewed by
the Department dead, Advisory Boards and County Administrator to
determine the impact of the donation to operating budgets, the Capital
Improvements Plan, and equity in operations.
®deer Personal Property
Roanoke County may accept donations of personal property from citizens,
corporations or other organizations for general County purposes or for
2
specific uses.
2. Donations for general County purposes, unencumbered by any conditions
or restrictions are preferred.
Donations of personal property shall be reviewed by the appropriate
County department for recommendation as to suitability for particular
County purposes or needs.
4. Conditions, limitations or restrictions placed upon the donation of personal
property shall be reviewed by the County Attorney for compliance with
County ordinances and policies and compliance with United States and
Commonwealth laws and regulations with respect to nondiscrimination.
The County will not accept any donation that discriminates against any
person because of his/her race, religion, color, sex or national origin, age,
disability, or other basis prohibited by state or federal law.
E. Donations of vehicles may require an increase in the authorized inventory
of our fleet unless the vehicle is replacing an existing item.
F. Donations with restrictions or for specific purposes should be reviewed by
the Department Head, Advisory Boards and County Administrator to
determine the impact of the donation to operating budgets, the Capital
Improvements Plan, and equity in operations.
4. Miscellaneous
Donations of any property with limitations or restrictions on its use shall be
reviewed by the receiving department, any impacted Advisory Board, the
County Administrator and the Board of Supervisors to determine suitability
for general County purposes, and to avoid undue administrative burdens.
2. Acceptance of any donation shall not commit the County to additional
funding or obligations to operate or add any new programs, personnel or
facilities.
�E`
Attachment C
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2001
AGENDA ITEM: REPORT ON BENT MOUNTAIN LIBRARY ADDITION, CITIZEN FUND
RAISING INITIATIVE
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
Supervisor McNamara requested a report on the status of citizen -
initiated fund-raising efforts for the expansion of the Bent Mountain
library. This report discusses this initiative and further County
actions.
BACKGROUND:
Earlier this year County staff was approached by Mrs. Joan Carver-,
a citizen residing on Bent Mountain, who proposed a plan for the
construction of a 550 sq. ft. addition to the Bent Mountain Library to
be funded by community fund-raising efforts. Ms. Carver requested a
letter from the County Attorney's office that could be given to -
prospective donors stating that any donation would be deductible from the
donor's individual income tax return as a charitable deduction.
Before issuing such a letter I suggested several preliminary
actions. Attached is a copy of my letter dated March 22, 2001 to Ms.
Carver. This report summarizes those actions.
SUMMARY OF INFORMATION:
First I recommended that Ms. Carver meet with the School Board
Construction Committee to secure its approval of this concept. Since the
proposed expansion is located on property of the School Board, its
approval is necessary. I am advised that the School Board Construction
Committee reviewed this proposal in April, 2001, and generally approved
the concept, but indicated that the School Board would not provide any
capital or operational funding.
Next I recommended that the Library Board be given an opportunity
to review and comment upon these plans. The Library Board supports
active citizen involvement in the library system and wants to encourage
these efforts. However, it expressed two concerns: (i) the overall needs
of the system, and how this expansion meshes with the priorities
identified in the approved Capital Improvements Plan (CIP), and (ii) that
G:\ATTORNEY\PMM\AGENDA\BentMtnLibrary.rpt.dat 1
Attachment C
E `�'`
any donation of funds be unencumbered (i.e. restrictions or limitations
on the use of donated funds may unduly restrict flexibility or cause
unnecessary and costly administrative or management problems).
With respect to fund-raising and donations, I recommended that her
group create a tax exempt organization under Section 501 of the Internal
Revenue Code, and that any donations be given to the Treasurer of Roanoke
County. She had advised me that she had been collecting donations and
depositing them in an account with the Bank of Floyd. I had expressed
concerns that these actions may result in tax deductibility problems for
the donors.
Finally I recommended that she seek the approval of the Board of
Supervisors before commencing fund-raising activities. In consideration
of the significant cost estimates for this expansion ($89,200 in the CIP,
$135, 0007$160, 000 plus 7% A&E estimates from Hill & Associates) , the lack
of any matching fund program, the relative low ranking of this project
in the CIP, and the long lead time for approval, procurement, design and
construction, Board concurrence should be secured before proceeding.
The County welcomes citizen initiatives to assist it in the
development of capital assets. The Board would gladly accept this
project if 1100% of the construction costs were collected and donated.
The success of the sports booster club'projec_ts in expanding facilities
in County parks is a testament to our citizens and the sense of community
in Roanoke County. Absent full funding the Board will have to balance
competing demands for services and capital projects among the CIP
priorities with limited budget resources.
I recommend that the Board review this proposal in the context of
its adopted CIP and capital budget; review the recommendations of the
School Board Construction Committee and Library Board; and consider
approval of this expansion before Ms. Carver commences her fund raising
efforts.
Action
Approved ( ) Motion by
Denied ( )
Received ( )
Referred
to
Respectfully submitted,
P,,,L rA . !:n,� 4,�,
Paul M. Mahoney
County Attorney
Church
John's on
McNamara
Minnix
Nickens
Vote
No Yes Abs
G:\ATTORNEI�\PMM\AGENDA\BentMtnLibrary.rpt. dat 2
PAUL M. MAHONEY
COUNTY ATTORNEY
(540) 772-2007
Attachment D
%iT
L. n of
OFFICE OF THE COUNTY ATTORNEY
P.O. BOX 29800.
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798 JOSEPH B. OBENSHAIN
FAX (540) 772-2089 SENIOR ASSISTANT COUNTY ATTORNEY
VICKIE L. I3UFFMAN
SENIOR ASSISTANT COUNTY ATTORNEY
March 22, 2001
Mrs. Joan Carver
8469 Willett Lane
Bent Mountain, Virginia 24059
Re: Bent Mountain Library addition
Dear Mrs, Carver:
(540) 772-2071
On Tuesday, March 20, 2001, Roanoke County and Roanoke County School Board
representatives (John Chambliss, Diana Rosapepe, John Murphy, Richard Flora and I) met with you
to discuss your construction and fund-raising plans for an addition to the Bent Mountain Library,
which is located in the Bent Mountain Elementary School. On behalf of the Bent Mountain Women's
Club, you propose to expand the Bent Mountain Library Branch approximately 550 square feet. This
expansion is included in the County's adopted CLP, and total cost in FY 2004-05 is estimated to be
$89,200. Mr. Harwood of Hill & Associates estimates these costs to be in the range of $135,000-
160,000, plus 7% for A&E.
I recommended that your organization meet with the School Board Construction Committee
on April 10, 2001 to secure its approval of this concept. As you are aware, this library branch is
located on School Board property. There can be no adverse impact on school uses or operations.
Mr. Flora emphasized that there be no expectations that the School Board provide any funds (capital
or operation) for this project.
Next I recommend that your organization meet with the Library Board on April 25, 2001 to
discuss these plans with it, and seek its approval.
Finally, I recommend that after these bodies approve these plans, then your organization seek
the approval of the Board of Supervisors for this project. I recommend that these approvals in
concept occur prior to the comrnencement.of any fund-raising. I believe that the Board would be
willing to accept and approve this project if 100% of the construction costs were collected.
Without full funding the Board will have to balance competing demands for limited budget resources,
and to determine priorities among various CIP projects.
Mrs. Joan Carver
March 22, 2001
Page 2
Attachment D
LAO a M-12
Assuming that these various approvals are accomplished, then I could provide you with a
letter to assist your organization in its fund-raising efforts. This letter will address the County's tax
exempt status and the opportunity for donations to the County for this project to be eligible for
individual income tax deductions. My office has issued similar letters in the past, most recently for
the greenway project. Generally these donations must be made directly to the County to be eligible
for any deduction.
I encouraged you to establish a tax exempt organization under Section 501 of the Internal
Revenue Code to accept and control these donations, and to explore the tax exempt status of the
Women's Club to determine if it can serve as a vehicle for accepting these donations.
I caution you that collecting donations through the Bank of Floyd will not make these
amounts eliDible for income tax deductibility. The County cannot waive either State or local licensing
fees or building permit fees for this project. If your organization is considering a rade as pari of your
fund-raising, then I recommend that you secure the appropriate permits from the Commonwealth of
Virginia.
Finally I believe that it will be necessary to consider the possibility that your organization will
be unable to collect the estimated construction costs for this addition. Will the expectations of the
citizens or donors be frustrated if sufficient funds are not. collected? The School Board (through the
P.T.A.$) and the County (through its Parks and Recreation Department) have matching fund
programs; however, these are limited in their size and scope, and are subject to uniform, consistent
policies. Neither program has been used to fund a capital project of this size and cost, nor to
circumvent existing public priorities.
I look forward to working with you on this project. Your organization has made a generous
offer, and on behalf of Roanoke County, I wish to express my appreciation for your hard work and
interest in this project. .
Very truly yours,
,��AAJA,
Paul M. Mal
Roanoke County
Cc: Board of Supervisors
Elmer C. Hodge
Richard Flora
John Chambliss
Diana Rosapepe
July 16, 2001
Joan Carver
8469 Willett Lane
Bent Mountain, VA 24059
Dear Mrs. Carver:
Attachment E
On behalf of the members of the Board of Trustees, I would like to thank you and your colleagues, Ms.
Nance and Ms. Kroschalis, for meeting with us to explain your plans for a fund raising campaign on behalf
of the Bent Mountain Library. It is always encouraging to find citizens who value their library and who are
willing to invest both time and effort on its behalf.
As Board members, we too, share your interest in the welfare of the library. As we explained in our
meeting, we have given extensive and repeated consideration to the needs of the entire system, including an
expansion at Bent Mountain. We have expressed our support for it and other construction or renovation
needs by endorsing the library's Capital Improvements Projects [CIP].
We believe that the endorsement of the CIP is the proper course of action for the Board of Trustees to take.
It is not within our jurisdiction to approve, endorse, or promote a fund raising campaign by any outside
individual or group. Such a decision and all related questions more rightly remain with the Board of
Supervisors and should be directed to them. We have unanimously decided, therefore, that it would be
inappropriate for our Board to involve itself in any citizen's plans for raising funds for the library, beyond
reiterating our position that any donations or bequests made to the library should be free from
contingencies that preempt the responsibilities of the Library Director and/or staff.
Again, I would like to express the Board's appreciation for your presentation and our best wishes for your
fund raising efforts.
Sincerely,
Norma Jean Peters
Chair
A-031202-4
ACTION NO.
ITEM NUMBER E—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2002
AGENDA ITEM: Request for $89,262 Additional Funding for the
CORTRAN Transportation Service
COUNTY ADMINISTRATOR'S COMMENTS:
This is an excellent benefit for our elderly and disabled citizens and the demand has been growing.
I recommend that we do an in-depth analysis of utilization of the system. We may want to look at
establishing usage criteria to assure that it is available to those who really need to use the system.
I also recommend that we increase the co payment from $3.50 to $5.00 for one way in next year's
budget rather than this year to allow ample opportunity to inform those who use the service.
BACKGROUND:
CORTRAN (County of Roanoke Transportation System) is a
paratransit transportation service provided to qualified senior and
physically challenged residents of Roanoke County. The service is
provided by Unified Human Services Transportation System, Inc.
(RADAR) who also provides specialized transportation service
including the STAR paratransit service for the City of Roanoke and
contract transportation for other area Human Service agencies.
CORTRAN riders must be sixty (60) years of age or be
physically or mentally challenged as per Americans with
Disabilities Act (ADA) requirements. The CORTRAN program provides
curb to curb service for County residents to any destination within
the outer perimeter of Roanoke County (including points within the
Cities of Roanoke and Salem) during the hours of 7:00 a.m. to 6:00
p.m., Monday through Friday. Reservations are made on a first-
come, first-served basis, utilizing any of the vehicles available
through the RADAR system. We currently charge each passenger $3.50
per one-way trip. The contract cost for RADAR is based on $26 per
hour whereby they provide the vehicles, drivers, scheduling,
insurance, and all operating costs.
Ridership on this program has continued to increase over the
past several years. Some of this increase in use is attributed to
1
the enhanced awareness resulting from the video prepared by the
Commission for Senior and Challenged Citizens (appointed by the
Board of Supervisors to consider the needs of this specialized
population within Roanoke County). This video pointed out
transportation alternatives available in the Roanoke Valley
including the CORTRAN program. Funding increases have been
included in the add -back requests for the budget process for the
past several years to cover this increased usage, however no
funding increase has been included in the final budget.
Based on the information included on Attachment A-2, the
projected usage for the current fiscal year (FY 2001-02) will
result in a deficit of $89,262.
The CORTRAN program was initially implemented in 1984 and used
eligibility criteria established by the League of Older Americans
for the aged and criteria of the Easter Seal program for the
physically challenged. In the early years, a limited number of
time slots per day were contracted and clients had to phone a week
in advance for reservations. Once the slots were filled, the
people had to find alternate transportation. This made it
difficult to plan medical appointments, particularly treatments, or
to use it for routine trips. On July 1, 1997, a $2.50 one-way fare
was implemented and the hours of service and contracted time were
expanded to address increased demand and usage. The fare was
increased to $3.50 per one-way trip effective September, 1999. The
number of registered riders has increased from 750 in 1999 to 1,994
today. Nearly 1,100 of these use wheelchairs or require special
assistance.
Attachments A-1 and A-2 depict the growth over the past three
years and the projected use through the remainder of this fiscal
year.
In September, 1999, the Board asked staff to seek alternative
service delivery systems, but not to reduce service to our
constituents. We met with the other transportation providers, but
they did not have the scheduling system, number of vehicles capable
of handling wheelchair clients, or capacity to handle the program.
The Commission for Senior and Challenged Citizens also identified
other providers who can handle parts of the service delivery
system, but not the entire system.
The supplement requested needs to become the basis for the
budget of this service or policy changes must occur to curtail use.
In the past, there were a limited number of slots per day that
could be reserved and when that number was filled, others had to
plan for a future date or find alternative transportation. We have
2
not placed such a cap on the service since 1997.
The STAR program operated in the City of Roanoke for Valley
Metro parallels the Valley Metro operating schedule and costs their
riders $2.50. In the past, riders and residents using CORTRAN have
sought other expansion of services such as extended hours of
operation, Sunday service, and other scheduling assistance. The
request before you today simply funds the current level of service.
ALTERNATIVES:
1. Appropriate $89,262 from the Unappropriated Balance to
continue the CORTRAN service through the remainder of this
fiscal year.
2. Alter the criteria for eligibility or limit the use of CORTRAN
to our residents.
3. Discontinue the service.
RECOMMENDATIONS:
Staff recommends appropriating the needed funding to continue
this transportation system. For many, this is the most reasonable
transportation available to them to attend to medical appointments,
shopping, training, or other related activities. Persons who
reside at facilities that provide van or bus type transportation
are encouraged to use those methods, however, bus routes, trips to
shopping centers, etc. are not always in proximity to the needed
destinations. This is a valuable service for our older and less
mobile populations, however, the cost is significant.
Respectfully submitted, Approv d by,
. 'W'
John M. Chambliss, Jr. Elmer C. Hod e
Assistant Administrator County Administrator
-------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Har[y C. Nickens to appropriate Church — x _
Denied ( ) $89.262 additional funding from the Flora — x _
Received ( ) unappropriated fund balance McNamara_ x
Referred ( ) Minnix _ x _
To ( ) Nickens _ x
cc: File
John M. Chambliss, Jr., Assistant Administrator
Danial Morris, Director, Finance
Diane D. Hyatt, Chief Financial Officer
ATTACHMENT A-1
25-3
FISCAL YEAR 1998-1999
COST $22.75 per hour BUDGET $105,200
Month Year No. of Days Act. Cost Riders Hours Fares
Used Collected
------------
Jul
----------------------------
1998
--
22
-------- ----------- ---------------
9,427.00
------------------
804
---------------------
511.00
1,615.00
Aug
1998
21
9,203.06
878
494.75
1,852.50
Sep
1998
21
8,320.50
887
462.00
1,990.00
Oct
1998
22
10,957.94
938
569.25
1,792.50
Nov
1998
19
8,982.94
985
489.25
1,947.50
Dec
1998
21
8,426.00
745
444.00
1,475.00
Jan
1999
19
8,445.00
715
440.00
1,365.00
Feb
1999
20
12,266.56
951
628.75
1,837.50
Mar
1999
22
9,847.13
736
503.50
1,407.50
Apr
1999
21
9,193.31
851
485.75
1,657.50
May
1999
20
12,655.81
1,139
665.75
2,290.00
Jun
1999
22
12,426.19
1,159
652.25
2,212.50
May
------------------
250
-----------------------------------
120,151.44
-----------
10,788
-------- ---------------------
6,346.25
21,442.50
FISCAL YEAR 1999-2000
COST $24.00 per hour BUDGET $105,200
Month
Year
No. of Days
Act. Cost
Riders
Hours
Fares
Used
Collected
Jul
1999
21
9,453.50
943
477.75
1,812.50
Aug
1999
22
13,925.00
1,129
682.50
2,255.00
Sep
1999
21
10,473.00
990
555.25
2,653.00 * Local Fare Increase
Oct
1999
20
9,633.00
929
515.00
2,527.00
Nov
1999
20
10,794.00
1,025
574.75
2,800.00
Dec
1999
22
9,294.00
806
491.25
2,296.00
Jan
2000
21
6,779.50
637
368.25
1,858.50
Feb
2000
21
9,857.50
920
528.00
2,614.50
Mar
2000
20
9,681.72
871
495.25
2,495.50
Apr
2000
20
9,958.00
938
535.25
2,688.00
May
2000
21
10,478.00
1,039
561.00
2,789.00
Jun
2000
21
11,586.69
945
571.50
2,565.50
250
121,913.91
11,172
6,355.75
29,354,50
FISCAL YEAR 2001-2002
COST $26.00 per hour BUDGET $105,200
Month
ATTACHMENT A-2
No. of Days
Act. Cost
Riders
Hours
Fares
FISCAL YEAR
2000-2001s
Jul
2001
20
17,258.00
COST $25.00 per hour
BUDGET $105,200
2,677.50
Month
Year
No. of Days
Act. Cost
Riders
Hours
Fares
Sep
2001
20
14,468.50
1,070
Used
Collected
Jul
2000
20
11,327.12
995
570.25
2,670.50
Aug
2000
24
13,275.50
1,136
654.50
3,087.00
Sep
2000
20
12,069.75
979
593.25
2,761.50
Oct
2000
21
15,498.25
1,137
744.25
3,108.00
Nov
2000
21
14,491.75
1,048
694.75
2,877.00
Dec
2000
19
10,546.50
796
506.00
2,103.50
Jan
2001
20
13,951.00
1,065
672.00
2,849.00
Feb
2001
22
10,684.00
1,034
539.50
2,803.50
Mar
2001
23
11,390.00
1,070
572.50
2,922.50
Apr
2001
20
13,743.00
1,143
679.50
3,244.50
May
2001
20
14,553.50
1,015
697.50
2,884.00
Jun
2001
20
14,239.25
901
669.25
2,492.00
250
155,769.62
12,319.00
7,593.25
33,803.00
FISCAL YEAR 2001-2002
COST $26.00 per hour BUDGET $105,200
Month
Year
No. of Days
Act. Cost
Riders
Hours
Fares
Used
Collected
Jul
2001
20
17,258.00
1,046
766.75
2,677.50
Aug
2001
24
17,934.50
1,208
808.25
3,080.00
Sep
2001
20
14,468.50
1,070
660.00
2,691.50
Oct
2001
21
16,003.00
1,135
724.00
2,821.00
Nov
2001
21
15,516.00
1,056
691.00
2,450.00
Dec
2001
19
16,614.00
1,182
742.00
2,677.50
Jan
2002
20
15,642.00
993
692.75
2,369.50
Feb
2002
22
Mar
2002
23
Apr
2002
20
May
2002
20
Jun
2002
20
250
113,436.00
7,690.00
5,084.75
18,767.00
Projected Totals
194,462.00
13,183.00
8,716.75
32,172.00
A-031202-5
Action No.
Item No.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2002
AGENDA ITEM: Authorization of an agreement with Sims Automotive, Inc. accepting a public
drainage easement, approving the encroachment of a building into said
easement, subject to certain conditions
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This is a request by the developer to construct parkingfacilities and a small
portion of a building over a drainage easement that will be piped and covered with fill material.
We generally do not allow that, but it is acceptable in this case with the understanding that the
developer will be responsible for the maintenance of the facility including the building over the
easement. This is an excellent project and we are delighted to have them in the County. This is a
process we may possibly want to consider in the future.
BACKGROUND:
The County entered into a Performance Agreement dated December 5, 2001 with Sims
Automotive, Inc. (Sims) anticipating the construction of several automotive dealerships in the
Clearbrook area of Roanoke County. Sims is in the process of developing a 4.66 -acre parcel (Tax Parcel
No. 88.03-1-33).
During the engineering design of this development, Sims determined that it would be necessary
to construct one of its buildings in a manner that would encroach into a public drainage easement. This
public drainage easement would replace a natural water course that currently exists on this property.
SUMMARY OF INFORMATION:
First, Sims will dedicate and the County accept a public drainage easement to replace the natural
water course existing on this property. During the grading and construction on this property the natural
watercourse will be eliminated. Section 510.00 (copy attached) of the County's Drainage Standards
requires a public drainage easement when a natural drainage way is altered.
Next, Sims is requesting that the County approve the encroachment of a building into this public
drainage easement. Due to the size and shape of this property, and the location of other structures and
improvements thereon, it appears that the proposed location of the service building will encroach into
the public easement. Sims is requesting that the County approve and allow this encroachment.
Once an easement is dedicated and accepted by the County, then the County accepts the
G:\BOARD\2002\Mar 12\3-12-bdrpt-easem ent.doc
W -
responsibility
and liability for future maintenance of that easement and any improvements therein. Final
engineering design is not yet complete, however, it appears that a large concrete or HDPE pipe will be
installed to handle this storm water. The encroachment of this building into the public easement
increases the County's potential liability for future maintenance obligations.
Therefore, any approval of this encroachment should be conditioned upon Sims accepting
responsibility and liability for future maintenance for that portion of the easement subject to the
encroachment. In addition, notice of this encroachment and Sims' acceptance of liability should be
recorded among the land records of the Clerk of the Circuit Court.
Finally, it is requested that the Board authorize the County Administrator to execute an
agreement on behalf of the County with Sims upon form approved by the County Attorney
incorporating the above described approvals and conditions.
A portion of the draft plans showing this encroachment is attached.
FISCAL IMPACTS:
The acceptance of easements for public services (water, sewer, drainage) dedicated by developers
will always result in increased costs to the County. The benefits of these developments should outweigh
these costs.
STAFF RECOMMENDATION:
Staff recommends that the Board accept this storm water drainage easement, approve the
building encroachment into this easement, subject to the conditions that Sims accept responsibility and
liability for future maintenance and that the Board authorizes the County Administrator to execute an
agreement incorporating these matters, all upon form approved by the County Attorney.
Respectfully submitted:
Paul M. Mahoney
County Attorney
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: H. Odell Minnix to authorize Church _ x _
Denied () execution of agreement Flora _ x _
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
Paul Mahoney, County Attorney
Arnold Covey, Director, Community Development
G:\BOARD\2002\Mar120-12-bdrpt-easement.doc 2
IM
r�
510.00 MAINTENANCE OF STORM SEWER SYSTEMS AND STORMWATER
MANAGEMENT SYSTEMS
Easements shall be dedicated during the land development
process when the topography and the natural drainageways
are altered. Drainage easements are required for the
maintenance of storm sewer systems, open channels as
defined by the Vircrinia Erosion and Sediment Control
Handbook, improved drainageways, and for stormwater
management facilities. Access easements are necessary
to maintain a drainageway, stormwater management
facilities, or storm sewer system located on private
property. Furthermore, drainage easements are intended
to restrict private property owners from disturbing land
contained in the easement in such a manner as to alter
the drainageway to the detriment of neighbors upstream
or downstream. Similarly, easements for underground
pipes assure that no other permanent structures will be
allowed.
The purpose of this section is to define the
responsibility for the maintenance of storm drainage and
stormwater management facilities located in the dedicated
easements. Public maintenance responsibility will not
be accepted for detention/ retention facilities with a
permanent pool, or for underground storage tanks.
510.01 Sinctle family, townhouse and condominium
developments
The maintenance of the storm sewer systems and
stormwater management facilities located in properly
dedicated easements will be the responsibility of
the related Homeowners' Association or property
owner. Roanoke County may accept maintenance
responsibility for storm drainage facilities which
are in open common areas with adequate access, all
subject to written application and consideration on
an individual basis.
The following note shall be added to the easement
plat:
"The Homeowners' Association or property
owner of this development shall assume
the maintenance responsibility of the
storm drainage system and of the
stormwater management facility located
therein, and contained within an easemen
properly dedicated."
V 6 P P. 9 2002
The note shall be modified accordingly where
maintenance of the storm sewer system is accepted
by the County.
510.02 Offices, shopping centers, rental multi-family
dwelling, mobile home Parks, commercial, industrial
and institutional development
For maintenance of storm drainage systems and
stormwater management facilities located in
commercial, office, industrial, rental multi-family
dwellings, mobile home parks or similar uses, the
following note shall be added to the plat:
"The owner of fee title to the property
on which an easement is shown is
responsible for maintenance of the storm
drainage and stormwater management
facilities located therein."
32
D N
Q Q)
0 0
� N
uj
Z V
ti
ti Li -p ti
C� LQi1 N Q
O W "4cr Q
o=W`o`o ooQ o
c1(n h Cr-� U
Wcz
N�2N O O Q z�
00CS
oCL
o�Q ccr—
acd� OWA
ala Q N N �_ .� ltl
(n Cd °i o y oev
LE c (n
y Z cc
� z
� x
e � a
W
M
aot►°.ass Q Lij
�,N
QQ-
fG oma.
t►'S �Z"
Q� m
Q
o
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2002
ORDINANCE 031202-6 AMENDING THE ROANOKE COUNTY CODE BY
THE ADOPTION OF A NEW SECTION 2-7. REIMBURSEMENT OF
EXPENSES INCURRED FOR EMERGENCY RESPONSE TO ACCIDENTS
OR INCIDENTS CAUSED BY DRIVING WHILE IMPAIRED
WHEREAS, the operation of a motor vehicle, engine, train, or watercraft while under
the influence of alcohol or drugs often results in accidents or incidents requiring emergency
response by Roanoke County law enforcement, fire -fighting, rescue and emergency
medical personnel and volunteers; and
WHEREAS, the County incurs reasonable expenses in providing an appropriate
emergency response to such accidents or incidents; and
WHEREAS, Section 15.2-1716 of the Code of Virginia authorizes any locality in this
Commonwealth to adopt an ordinance to recover in a separate civil action the reasonable
expenses incurred in providing an appropriate emergency response, subject to certain
statutory limitations; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby finds that
the adoption of such an ordinance is in the public interest; and
WHEREAS, the first reading of this ordinance was held on February 26, 2002; and
the second reading was held on March 12, 2002.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
That a new Section 2-7. Reimbursement of Expenses Incurred for EmergencX
Response to Accidents or Incidents Caused by Driving While Impaired be adopted to read
and provide as follows:
Chapter 2. Administration
Article I. In General
Section 2-7. Reimbursement of Expenses Incurred for Emergency Response to Accidents
or Incidents Caused by Drivinq While Impaired
(a) Any person who is convicted of violation of Section 12-8 of this Code, or of
Sections 18.2-51.4, 18.2-266 or Section 29.1-738 of the Code of Virginia, when his
operation of a motor vehicle, engine, train or water craft while impaired is the proximate
cause of any accident or incident resulting in an appropriate emergency response, shall be
liable in a separate civil action to the county, for the reasonable expense thereof, in an
amount not to exceed one thousand dollars ($1,000.00) in the aggregate for a particular
accident or incident. In determining the "reasonable expense," the County may bill a flat fee
of one hundred dollars ($100.00) or a minute -by -minute accounting of the actual costs
incurred.
(b) As used in this section, "appropriate emergency response" includes all costs
of providing law-enforcement, firefighting, rescue, and emergency medical services.
(c) The provisions of this section shall not preempt or limit any remedy available
to the commonwealth, the County, or any fire/rescue squad to recover the reasonable
expenses of an emergency response to an accident or incident not involving impaired
driving or operation of a vehicle as set forth herein.
2. Any expenses recovered shall be deposited into the General Fund and
appropriated annually to the Police Department and the Fire & Rescue Department
operating budgets based upon an estimate of the proportional expenses incurred in
2
responding to such accidents or incidents.
3. That this ordinance shall be in full force and effect from and after its adoption.
On motion of Supervisor Church to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Flora, Minnix, Church
NAYS: None
PRESENT: Supervisors McNamara, Nickens
A COPY TESTE:
' C -44 -e -
Mary H. Allen, CMC
Clerk to the Board of Supervisors
0
to
cc: File
Paul M. Mahoney, County Attorney
Circuit Court
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
James R. Swanson, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Richard Burch, Chief of Fire & Rescue
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Dan O'Donnell, Assistant County Administrator
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
O. Arnold Covey, Director, Community Development
Gary Robertson, Director, Utility
Janet Scheid, Senior Planner
David Davis, Court Services
Elaine Carver, Director, Information Technology
Anne Marie Green, Director, General Services
Thomas S. Haislip, Director, Parks, Recreation & Tourism
Gardner Smith, Director, Procurement
William E. Driver Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
Nancy Horn, Commissioner of Revenue
PH
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2002
RESOLUTION 031202-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for March
12, 2002, designated as Item I Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7, inclusive, as follows:
Approval of Minutes - January 8, 2002
2. Confirmation of Committee appointment to the Blue Ridge Behavioral
Healthcare Board of Directors.
3. Release to Novozymes Biologicals Inc. from environmental liability for
stormwater runoff.
4. Resolutions of appreciation upon the retirements of:
a. Lewis W. Crossgrove, Utility Billing Department, after fourteen
years of service
b. Michael S. McGuire, Police Department, after twenty-five years of
service
C. James A. Shelton, Sheriffs Office, after twenty-one years of service
5. Acceptance of water and sewer facilities serving Belle Grove, Phase 3.
6. Request from Schools to accept $2,449 funding from the Refugee
Children School Impact Grant.
7. Request to appropriate $40,000 to build a shoot house at the regional
firearms training center.
2. That the Clerk to the Board is hereby authorized and directed where required
1
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Doug Chittum, Director, Economic Development
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Joy Wright, Supervisor, English K-12/ESL
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
John M. Chambliss, Jr., Assistant Administrator
Ray Lavinder, Chief of Police
Gerald Holt, Sheriff
Rebecca Owens, Finance
6
ACTION NO. A -031202-7.a 031202- `•a
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2002
AGENDA ITEM: Confirmation of Committee Appointments to the Blue Ridge
Behavioral Healthcare Board of Directors
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
BLUE RIDGE BEHAVIORAL HEALTHCARE BOARD OF DIRECTORS
The three year term of Roger Laplace, County Representative, expired December 31,
2001. At the February 26, 2002 meeting, Supervisor Nickens asked the Clerk's Office to
notify The Board and Mr. LaPlace to see if he is willing to serve another term. Blue Ridge
Behavioral Healthcare was contacted and we were advised that Mr. LaPlace has been an
active member of the Board and is interested in serving another term.
Supervisor Nickens is therefore nominating him to serve another three-year term which will
expire on December 31, 2004 and asked that he be confirmed by the Board of Supervisors.
STAFF RECOMMENDATION:
It is recommended that the above appointment be confirmed.
Submitted by:
Approved by,
&�,� //4, , " I —
Mary H. Allen CMC
Elmer C. Hodge
Clerk to the Board
------------------------------------------------------------------------------------------------------------------
County Administrator
ACTION VOTE
No Yes Abs
Approved (x)
Motion by: Harry C. Nickens to approve Church _ x
Denied ()
Flora _ x
Received ()
McNamara_ x _
Referred ()
Minnix _ x
To ()
Nickens _ x
cc: File
Blue Ridge
Behavioral Healthcare Board of Directors File
A -031202-7.b
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2002
AGENDA ITEM: Release to Novozymes Biologicals Inc. from environmental liability for
storm water runoff
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. In thefuture we will want to include the company's responsibility in the sales contract.
I checked with other localities to see how they handle these situations and this seems to be the general practice.
BACKGROUND:
Novozymes Biologicals, Inc. has requested a release from Roanoke County from ally
environmental liability associated with storm water runoff from other business operations in the
Center for Research & Technology (CRT). Novozymes will own the property on which a storm
water detention facility will be constructed. It is anticipated that this facility will handle multiple
users within CRT. The County has agreed to maintain this facility.
SUMMARY OF INFORMATION:
Roanoke County agrees to release Novozymes from environmental liability associated with
storm water runoff from other business operations located in CRT. This release is subject to a
comparable release from Novozymes to the County from environmental liability associated with
the County's operations, other business's operations, or the County's maintenance of the storm
water facility. Finally, Novozymes will have the burden of proving that any release of
contamination or environmental liability is not associated with or caused by Novozymes from any
of its operations. Finally, this release is limited to the extent that such a release is permitted by
the laws of the Commonwealth of Virginia.
RECOMMENDATIONS:
It is recommended that the County Attorney is authorized to execute such documents as
may be necessary to accomplish the purposes of this action.
G:\BOARD\2002\Mar12\3-12-ws-novozymes.doc
ME
Respectfully submitted,
m.
Paul M. Mahoney
Roanoke County Attorney
--------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C Nickens to approve Church _ x
Denied () Flora _ x _
Received () McNamara_ x —
Referred () Minnix — x
To () Nickens — x
cc: File
Paul Mahoney, County Attorney
Doug Chittum, Director, Economic Development
U:\WPDOCS\AGENDA\ECON\novozymes.stormwater.rls.wpd
i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2002
RESOLUTION 031202-7.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF LEWIS W. CROSSGROVE, UTILITY BILLING,
AFTER FOURTEEN YEARS OF SERVICE
WHEREAS, Lewis W. Crossgrove was first employed by Roanoke County on
November 16, 1987, on a part-time basis and March 21, 1988, on a full-time basis as a
Meter Reader in the Utility Billing Department; and
WHEREAS, Mr. Crossgrove retired from Roanoke County on February 1, 2002, as
a Meter Reader after fourteen years and two months of service; and
WHEREAS, Mr. Crossgrove maintained an exemplary attendance record, and was
an extremely dependable and conscientious employee; and
WHEREAS, Mr. Crossgrove, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to LEWIS W. CROSSGROVE for over fourteen years of capable, loyal and
dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
1
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTS:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Danial Morris, Director, Finance
Joe Sgroi, Director, Human Resources
2
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2002
RESOLUTION 031202-7.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF MICHAEL S. MCGUIRE, POLICE DEPARTMENT,
AFTER TWENTY-FIVE YEARS OF SERVICE
WHEREAS, Michael S. McGuire was first employed by Roanoke County on
February 1, 1977, as a Sergeant in the Sheriffs Office; and also served as a Criminal
Investigator, Uniform Police Officer and Corrections Officer, in the Police Department; and
WHEREAS, Lt. McGuire retired from Roanoke County on February 1, 2002, as a
Police Lieutenant after twenty-five years of service; and
WHEREAS, Lt. McGuire was assigned to the DEA Task Force in the 1980's and
worked with the City of Roanoke to establish the Task Force concept that exists today; and
WHEREAS, Lt. McGuire has managed the Criminal Investigations Division of the
Police Department for the last five years and was instrumental in developing that unit into
an efficient, well-managed division; and
WHEREAS, Lt. McGuire assisted the Police Department greatly in the construction
of the new firing range by doing most of the electrical work and using his construction skills
to aid in the timely completion of the range; and
WHEREAS, Lt. McGuire, through his employment with Roanoke County, has been
instrumental in improving the quality of life for its citizens.
1
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MICHAEL S. MCGUIRE for twenty-five years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
—f>--) �d'--_;Zv/. ( 2...1.2.,,e..x.,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Ray Lavinder, Chief of Police
Joe Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 12, 2002
RESOLUTION 031202-7.e EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF JAMES A. SHELTON, SHERIFF'S OFFICE, AFTER
TWENTY-ONE YEARS OF SERVICE
WHEREAS, James A. Shelton was first employed by Roanoke County on July 1,
1980, as a Deputy Sheriff; and also served as Deputy Sheriff Corporal; and
WHEREAS, Deputy Sheriff Sergeant Shelton retired from Roanoke County and the
Sheriff's Office on February 1, 2002, after twenty-one years and six months of service; and
WHEREAS, Deputy Sheriff Sergeant Shelton did an excellent job managing the
Inmate Trustee Program, the Inmate Workforce Program outside the jail facility, and
overseeing the Maintenance Program of the facility; and
WHEREAS, Deputy Sheriff Sergeant Shelton, through his employment with
Roanoke County, has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to JAMES A. SHELTON for over twenty-one years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
1
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Gerald Holt, Sheriff
Joe Sgroi, Director, Human Resources
2
A -031202-7.f
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 12, 2002
SUBJECT: Acceptance of Water and Sewer Facilities Serving Belle Grove, Phase 3
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Belle Grove, Phase 3, Belle Grove Development Corporation, have requested
that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving
the subdivision along with all necessary easements.
The water and sanitary sewer facilities are installed, as shown on plans prepared by Pierson
Engineering and Surveying entitled Belle Grove, Phase 3, which are on file in the Community
Development Department. The water and sanitary sewer facility construction meets the
specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $16,250.00 and $ 13,400.00
respectively.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities
serving the Belle Grove, Phase 3 subdivision along with all necessary easements, and authorize
the County Administrator to execute a Deed for the transfer of these facilities.
-r—
SUBMITTED BY: APPROVED:
i/is�
- '/"JQ I I � Gary Robertson, Elmer C. Hodge
Utility Director County Administrator
--------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harte C. Nickens to approve Church — x
Denied () Flora _ x
Received () McNamara_ x —
Referred () Minnix — x
To () Nickens — x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
COPY Return To:
Roanoke County
Attorney's Office
THIS CHATTEL DEED, made this 27th day of February , 2002,
by and between Belle Grove Development Corporation a Virginia Corporation,
hereinafter, referred to as the "Developer," party of the first part; and the BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter
referred to as the "Board," party of the second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties,
the receipt and sufficiency of which is hereby aclulowledged, the Developer does hereby
GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL
WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves,
fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and
any and all other equipment and appurtenances thereunto belonging, in and to the water and/or
sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement
areas that have been or may hereafter be installed by the Developer, along with the right to
perpetually use and occupy the easements in which the same may be located, all of which is more
particularly shown, described and designated as follows, to wit:
As shown on the plan entitled Belle Grove, Phase 3 ,
made by Pierson Engineerin-ind Surveying— and on file in the Roanoke County
Department of Community Development.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface
areas affected by settlement of utility trenches for a period of one (1) year after date of
acceptance by the Board and will preform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution
No. adopted by the Board of Supervisors of Roanoke County, Virginia,
on the day of , 20
2
WITNESS THE FOLLOWING signatures and seals:
Developer: Belle Grove Development Corporation
Address: 112 Kirk Ave.
Roanoke,
�f Virginia 24011
Y
As:
Title
State of. Virginia ,
County/City of: Roanoke , to wit:
The foregoing instrument was aclmowledged before me this:
7 f —
, day of 20 } ,
By: TERRY E. PARCELL Its PRESIDENT
Duly authorized officer (typed name) Title
on behalf of:
BELLE GROVE DEVELOPMENT CORPORATION
Notary Publi
My Commission expires:
3
Approved as to form:
Board of Supervisors of
Roanoke County, Virginia
SEAL)
County Attorney
State of:
County/City of.
Elmer C. Hodge
County Administrator
Virginia
Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
, day of , 20 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
11
SHADWELL DRIVE
a
- o
nc
SITE
U �
I- x
I
O �
K O
- VICIATITY MAP
°a /
/
-b SSMH
i
ZZA/' /� �
8" � WATER
8" SANITARY SEWER
SSAM
\ y \ \ \ BELLE GROVE,
"\ PHASE 2
ROANOKE COUNTY BELLE GROVE, PHASE 3
UTILITY DEPARTMENT Acceptance of the Water and
Sanitary Sewer facilities
ACTION #
ITEM NUMBER
A -031202-7.g
MEETING DATE: March 12, 2002
AGENDA ITEM: Refugee Children School Impact Grant
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Virginia Department of Education received a
continuation of a federal grant to provide services to school
divisions that serve Language English Proficient and refugee
students. Roanoke County Schools was found eligible for such
funding.
SUMMARY OF INFORMATION: Four refugee students enrolled in
Roanoke County Schools as of September 30, 2001. ESL teachers
have suggested that the grant be utilized to employ _ the current
part-time ESL teacher for two additional hours per week, purchase
new and innovative ESL materials, and to contract interpreter
services for conferences.
FISCAL IMPACT: No local matching required.
STAFF RECOMMENDATION: Staff recommends appropriation of $2,449
to to utilized as requested.
Mrs. Joy Wright
Supervisor
English K-12/ESL
6� Aa X�
Signature
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes! Abs
Approved (x) Motion by: Harry C. Nickens to approve Church — x —
Denied ( ) Flora _ x —
Received ( ) McNamara_ x _
Referred ( ) Minnix — x _
To ( ) Nickens _ x
cc: File
Joy Wright, Supervisor, English K-12/ESL
Danial Morris, Director, Finance
Dr. Linda Weber, School Superintendent
Brenda Chastain, Clerk, School Board
A -031202-7.h
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 5, 2002
AGENDA ITEM: Request to Appropriate $40,000 to Build a Shoot
House at the Regional Firearms Training Center
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Police and Sheriff's offices of the City of Roanoke and
the County of Roanoke are working together to construct a shoot
house at the regional firearms training center. Each of the four
departments are forwarding $10,000 of their training monies to be
able to construct this facility. The new facility will allow swat
teams, as well as other officers to learn skills towards dealing
with hostile situations and the difficulties that they may
encounter while entering a building.
FISCAL IMPACT:
The two Roanoke County offices will be transferring $10,000
each to this account and the Board needs to accept and appropriate
the two $10,000 payments coming from the two Roanoke City agencies.
No new County money is involved.
RECOMMENDATIONS:
Staff recommends that the Board of Supervisors accept the four
$10,000 payments for the capital account at the Regional Firearms
Training Center and appropriate said monies for the development of
the shoot house.
1
RAM
Respectfully submitted, Approv5d by,
,J/-7�'y y
hn M. Chambliss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Harry C. Nickens to approve Church _ x
Denied () Flora _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ x _
cc: File
John M. Chambliss, Jr., Assistant Administrator
Ray Lavinder, Chief of Police
Gerald Holt, Sheriff
Rebecca Owens, Finance
Danial Morris, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 12, 2002
RESOLUTION 031202-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Church to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Mary H. Allen, CMC
Clerk to the Board of Supervisors
cc: File
Closed Meeting File