HomeMy WebLinkAbout3/26/2002 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2002
RESOLUTION 032602-1 RATIFYING THE DECLARATION OF A STATE
OF LOCAL EMERGENCY, RATIFYING THE REQUEST TO THE
GOVERNOR TO DECLARE A STATE OF EMERGENCY, AND
REQUESTING SUPPORT AND ASSISTANCE FROM THE U. S.
ENVIRONMENTAL PROTECTION AGENCY
WHEREAS, Section 44-146.21(a) of the Code of Virginia provides that the Director
of Emergency Management may declare the existence of a local emergency, subject to
confirmation by the Board of Supervisors within 14 days of the declaration; and
WHEREAS, Assistant County Administrator Dan O'Donnell declared a local
emergency in Roanoke County due to the tire fire at the Keeling property on Saturday,
March 23, 2002, at 5:30 p.m; and
WHEREAS, the Chairman of the Board of Supervisors, Joseph B. "Butch" Church,
on Sunday, March 24, 2002, requested the Governor of the Commonwealth of Virginia,
Mark R. Warner, to declare a State of Emergency pursuant to Section 44-146.17 of the
Code of Virginia.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors of Roanoke County hereby ratifies and
confirms the declaration of the existence of a local emergency due to the tire fire and brush
wildfire at the Willie J. Keeling property.
2. That the Board of Supervisors of Roanoke County hereby ratifies and
confirms the request by its Chairman to the Governor for a declaration of a State of
Emergency.
3. That the Board of Supervisors of Roanoke County requests the support and
assistance of the U. S. Environmental Protection Agency to respond to this emergency.
On motion of Supervisor Church to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Brenda J. Holton', CMC
Deputy Clerk to the Board of Supervisors
cc: File
The Honorable Mark R. Warner, Governor
Roanoke Valley Delegation to the General Assembly
Paul M. Mahoney, County Attorney
Richard Burch, Chief, Fire & Rescue
Dan O'Donnell, Assistant County Administrator
Ray Lavinder, Chief of Police
Skip Burkart, Commonwealth's Attorney
I hereby certify that the foregoing is a true and correct copy of Resolution 032602-1 adopted by the Roanoke
County Board of Supervisors by a unanimous recorded vote on Tuesday, March 26, 2002.
Brenda J. Holto , Deputy Clerk
Roanoke County Board of Supervisors
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2002
RESOLUTION 032602-2 ADOPTING A REVISED SCHEDULE OF
AMBULANCE TRANSPORT FEES AND PROVIDING FORAN EFFECTIVE
DATE
WHEREAS, the Board of Supervisors enacted a FEE FOR SERVICES ordinance
as an addition to the Roanoke County Code on May 22, 2001 which establishes the legal
structure for providing emergency medical transport services and accompanying fees as
provided for by the Code of Virginia; and,
WHEREAS, Section 2-131 of this ordinance, contained in Chapter 2
ADMINISTRATION of the Roanoke County Code, provides that the Board of Supervisors,
by resolution, may establish reasonable fees for the provision of emergency medical
services by all emergency medical service personnel, whether provided by volunteers or
public employees, upon the recommendation of the County Administrator and the Chief of
Fire and Rescue ; and,
WHEREAS, the Board of Supervisors adopted a resolution on August 14, 2001,
upon the joint recommendation of the County Administrator and the Chief of Fire and
Rescue, for the establishment of reasonable fees for the provision of various levels of
emergency medical services, including mileage fees for vehicles; and,
WHEREAS, the U.S. Department of Health and Human Services has issued
regulations, effective April 1, 2002, which establish a fee schedule for the payment of
ambulance services under the Medicare program based upon specific codes or categories
of ambulance services which must be complied with to receive Medicare reimbursements.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. The fees which shall be charged by the County of Roanoke for the following
described emergency medical services provided by Roanoke County owned, operated,
funded, housed or permitted emergency vehicles shall be as follows:
1
Basic Life Support (BLS) Emergency $ 145.00
Basic Life Support (BLS) Non -Emergency $ 145.00
Advanced Life Support (ALS) Non -Emergency $200.00
Advanced Life Support (ALS) 1 Emergency $ 290.00
Advanced Life Support (ALS) 2 Emergency $ 290.00
Paramedic Intercept $ 290.00
Mileage: Five Dollars ($ 5.00) per loaded mile from the point of pick-up to the
emergency room (ER), with a maximum charge of Seventy-five
Dollars ($ 75.00) for transports originating in Roanoke County: For
transports originating outside of Roanoke County, the mileage charge
will be calculated from the Roanoke County line to the emergency
room.
Ambulance transport fees shall only be charged for the actual transport of an
individual.
2. No recipient of ambulance service who cannot afford to pay the ambulance
transport fees will be required to do so.
3. This Resolution shall be in full force and effect on and after April 1, 2002.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
E
cc: File
Richard Burch, Chief, Fire & Rescue
Dan O'Donnell, Assistant County Administrator
Circuit Court
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Jonathan M. Apgar, Judge
James R. Swanson, Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline F. Ward Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Magistrates Sherri Krantz/Betty Perry
Main Library
Ray Lavinder, Police Chief
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Roanoke County Law Library, Singleton Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County Administrator
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
O. Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
David Davis, Court Services
Elaine Carver, Director, Information Technology
Anne Marie Green, Director, General Services
Thomas S. Haislip, Director, Parks, Recreation & Tourism
William E. Driver Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
Nancy Horn, Commissioner of Revenue
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2002
ORDER 032602-3 SETTING THE TAX RATE ON REAL ESTATE SITUATE
IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the
levy for the twelve-month period beginning January 1, 2002, and ending December 31,
2002, be, and hereby is, set for a tax rate of $1,,12 per one hundred dollars of assessed
valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-
3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate
in Roanoke County.
On motion of Supervisor Minnix to adopt the order setting the real estate tax rate at
$1.12, and carried by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Church
NAYS: Supervisor Nickens
A COPY TESTE:
/�&" Q Aq4-
Brenda J. Hol on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
W. Brent Robertson, Director, Budget
William E. Driver, Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
Nancy Horn, Commissioner of Revenue
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 26, 2002
ORDER 032602-4 SETTING THE TAX LEVY ON PERSONAL PROPERTY
SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2002
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the levy for the twelve-month period beginning January 1, 2002, and
ending December 31, 2002, be, and hereby is, set for a tax rate of 3.50 per one hundred
dollars of assessed valuation on all taxable, tangible personal property, excluding that class
of personal property generally designated as machinery and tools as set forth in § 58.1-
3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of
household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the
1950 Code of Virginia, as amended, but including the property separately classified by §§
58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of
public service corporations based upon the assessed value thereof fixed by the State
Corporation Commission and duly certified.
2. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in § 58.1-3506 of the
1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and
generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning January 1, 2002, and
ending December 31, 2002, be, and hereby is, set at fifty (50%) percent of the tax rate
established in paragraph 1 for the taxable, tangible personal property as herein established
1
as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of
the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for
Disabled Veterans.
On motion of Supervisor Flora to adopt the order setting the personal property tax
rate at $3.50, and carried by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE: / / A
AL
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
W. Brent Robertson, Director, Budget
William E. Driver, Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
Nancy Horn, Commissioner of Revenue
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 26, 2002
ORDER 032602-5 SETTING THE TAX LEVY ON A CLASSIFICATION
OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2002
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in § 58.1-3507 of the
1950 Code of Virginia, as amended, and generally designated as machinery and tools.
2. That the levy for the twelve-month period beginning January 1, 2002, and
ending December 31, 2002, be, and hereby is, set for a tax rate of $q.00 per one hundred
dollars of assessed valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as more fully defined by §
58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as
machinery and tools.
On motion of Supervisor McNamara to adopt the order setting the machinery and
tools tax at $3.00, and carried by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Brenda J. Hol n, CMC
Deputy Clerk to the Board of Supervisors
1
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Chief Financial Officer
Danial Morris, Director, Finance
W. Brent Robertson, Director, Budget
William E. Driver, Director, Real Estate Valuation
Alfred C. Anderson, Treasurer
Nancy Horn, Commissioner of Revenue
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON MARCH 26, 2002.
RESOLUTION 032602-6 REQUESTING VDOT TO CONTINUE FUNDING
PROJECTS CURRENTLY IDENTIFIED ON THE PLAN AND ADOPT
THOSE PROJECTS IDENTIFIED AS "PROJECTS NOT ON PLAN" FOR
INCLUSION INTO THE 2002-2008 PRIMARY AND INTERSTATE SIX
YEAR IMPROVEMENT PLAN
WHEREAS, the Six Year Improvement Program is the Commonwealth Transportation
Board's plan for identifying funds anticipated to be available for highway and other
forms of transportation construction; and
WHEREAS, this program is updated annually to assist in the allocation of federal and
state funds for interstate, primary, and secondary roads.
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows;
and
1. That the following projects identified as "Projects on Plan" are recommended
to continue to receive funding for planning and construction
Interstate 73 — Roanoke County continues to be very supportive of
this project. In a letter dated June 3, 2001, the Board of Supervisors
encouraged VDOT to work closely with the impacted citizens to
address their concerns and mitigate any negative impacts to them.
This is in addition to the resolution 120500-2 passed December 5,
2000 reaffirming the Boards support for 1-73.
Interstate 81 — Roanoke County continues to support VDOT's
proposed plan to widen 1-81 from its present four lanes. We look
forward to reviewing the prioritized segments of 1-81 and want to
continue to work with local VDOT staff to develop regional cooperation
for storm water detention facilities and potential utility crossings.
Route 11/460 (West Main Street) — Roanoke County continues to
support the ongoing design for improvements in this important
commercial and residential development area. Improvements will
provide an increase in the level of service bringing it up to standards
required for the expected growth.
Route 221 (Bent Mountain Road) — Roanoke County is requesting
continued allocation of funds for this road project. The residential
development expected to occur within this area will place additional
demands on the road system that is currently providing an inadequate
service level.
Interstate 81 Acceleration Lane Extension — VDOT has allocated
money to extend the acceleration lanes at Exits 132, 137, 140, 141
1
and 146. This improvement addresses safety concerns and will
significantly improve the interchange. Estimated Cost: $3.OM.
6. That the following projects identified as "Projects Not on Plan" have been
identified by the Board of Supervisors as extremely important to the growth of
Roanoke County or for safety improvements and are requested to be included
in the Virginia Transportation Development Plan for Fiscal Years 2002-2008.
They are listed in Priority Order:
1. Route 11 (Williamson Road) —
Need: Now that Route 11 has been widened from Plantation Road to
Hollins College, there remains one section of three -lane road from
Peters Creek Road (Rte. 117) to the Roanoke City Limits. Additionally,
the existing bridge over Carvins Creek does not meet current
standards, and the alignment of Florist Road with Route 11 creates
additional congestion and safety concerns. The existing section of
road, 1.52 miles, is currently a three -lane with the center lane used for
turning movements. Ninety percent of the tracts adjacent to
Williamson Road are developed for commercial use.
Traffic Counts: 15,000 vehicles per day from the Roanoke City limits
to Peters Creek Road. This stretch has also been identified as an
alternate route in the event of blockage on 1-81/581.
Recommended Improvements: A four -lane divided highway with
appropriate cross over and turn lanes, which will complete
improvement of Williamson Road from the city limits to the Botetourt
County line.
Cost: $12,000,000
2. Route 115 (Plantation Road)
Need: This two-lane section of Plantation Road is approximately
2.43 miles in length with numerous secondary road connections.
The road needs to be improved from Roanoke City limits north to
Route 11. If full funding were not available, various spot
improvements, such as turn lanes, alignment and grade
improvements would help with safety issues. Additional land is
available along the road for future development, which will increase
traffic and construction costs in the future.
Traffic Counts: From the Roanoke City limits to Williamson Road,
11,000 vehicles per day.
2
Recommended Improvements: Additional lanes and intersection
improvements.
Cost: $12,000,000-$15,000,000
3. Route 220 S (Franklin Road)
Need: This section of 220 is approximately 2.0 miles long and is a
four -lane divided highway. Recently a traffic study was conducted
for a commercial development and the report predicted a level of
service of D or F within the next couple of years. Additional lanes
and improved vertical alignment is required from the Roanoke City
limits south to Rte. 668 (Yellow Mountain Road). Spot
improvements are needed now at the intersection of 419 and 220
S.
Traffic Counts: From the Roanoke City limits south is
approximately 44,000 vehicles per day.
Recommended Improvements: Additional lanes and intersection
improvements.
Cost: $5,000,000 - $8,000,000
4. Route 116 (Jae Valley Road)
Need: The Salem Residency has notified staff that the bridge over
Back Creek is in need of repair and we wish to offer our support for
improvements to the approaches and bridge replacement. This
road is serving the growing commuter traffic from Franklin County
and recreational traffic to Smith Mountain Lake.
Traffic Counts: From the Roanoke City limits south:
approximately 4,000 vehicles per day.
Recommended Improvements: Improve approaches and replace
existing bridge.
Cost: $3,000,000-$4,000,000
5. Route 460E (Wal-Mart development)
Need: This section of Route 460 beginning west of the East
Corporate Limits of the City of Roanoke and proceeds east to the
Bedford County Line, a distance of 7.59 miles. The continued
growth within this corridor has increased traffic demands.
Traffic Counts: Year 2000 traffic volumes decreases as the route
progresses eastward from 29,000 to 20,000 vehicles per day, with
3
a Level of Service C -B. The projected traffic volumes for the year
2020 show an increase to 45,000 to 29,000 vehicles per day with a
Level of Service of F -C on the existing typical section.
Recommended Improvements: Reconstruct the existing four -lane
roadway to a six -lane facility.
Other primary roads in Roanoke County which deserve consideration for spot
improvements:
6. Route 419 (Electric Road) Intersection improvements, Route 118
(Airport Road), Route 24, (Washington Ave.) improvements at the
intersection of William Byrd High School.
On motion of Supervisor Nickens to adopt the resolution with correction replacing
paragraph #5 from 311 Catawba to Route 460E and with deletion of any funds for 1-73,
and carried by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
On motion of Supervisor Nickens to adopt the resolution with the inclusion of the
plan for 1-73, and carried by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Church
NAYS: Supervisor Nickens
A COPY TESTnE: /
Brenda J. Holton, CMC
cc: File Deputy Clerk to the Board of Supervisors
Arnold Covey, Director, Community Development
Fred Altizer, District Administrator, VDOT
The Honorable Shirley J. Ybarra, Secretary of Transportation
and Chairman, Commonwealth Transportation Board
Lorinda G. Lionberger, Salem District, Commonwealth Transportation Board
Mayor Ralph Smith, City of Roanoke
Roanoke Valley Delegation to the General Assembly
Senator John Warner, U. S. Senate
Senator George Allen, U. S. Senate
Congressman Robert Goodlatte
Congressman Frederick Boucher
I hereby certify that the foregoing is a true and correct copy of Resolution 032602-6 adopted by the
Roanoke County Board of Supervisors by a four to one vote on Tuesday, March 26, 2002.
Brenda J. Holtoof, Deputy Clerk
Roanoke County Board of Supervisors
El
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2002
RESOLUTION 032602-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for March 26,
2002, designated as Item I - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 7,
inclusive, as follows:
1. Approval of Minutes - January 22, 2002 and February 12, 2002
2. Confirmation of Committee appointments to the Roanoke County
Public Safety Volunteer Benefits Board of Trustees.
3. Acceptance of $3,748 grant from the Virginia Department of Health,
Office of EMS to support Fire & Rescue Automatic External
Defibrillator (AED) Program.
4. Resolutions of appreciation upon the retirements of:
a. Marvin L. Loyd, Sheriffs Office, after twenty-five years of
service
b. Alona H. Shelton, Sheriff's Office, after fourteen years of
service
5. Approval of settlement agreement with American Management
Technologies, Inc.
6. Request to accept donations of sewer easements - the Orchards
Sewer Line Extension Project, Hollins Magisterial District.
7. Donation of a drainage easement from Fralin & Waldron, Inc. on Lots
11 and 12, Section 4, Brookfield Subdivision, Vinton Magisterial
District.
1
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor McNamara to adopt the Consent Resolution, and carried
by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Rick Burch, Chief of Fire & Rescue
Paul M. Mahoney, County Attorney
Dan Morris, Director, Finance
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Vickie Huffman, Senior Assistant County Attorney
IOJ
A -032602-7.a
ACTION NO
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 26, 2002
AGENDA ITEM: Confirmation of Committee appointments to the Roanoke County
Public Safety Volunteer Benefits Board of Trustees.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
ROANOKE COUNTY PUBLIC SAFETY VOLUNTEER BENEFITS BOARD OF
TRUSTEES
Members of this Board are recommended by the Volunteer Fire and Rescue Chiefs
Board and are confirmed by the Board of Supervisors.
The Chiefs Board has recommended the following re -appointments and
appointments and asked for confirmation by the Board of Supervisors at the March 26,
2002, meeting. They are also requesting that another Volunteer Member at Large replace
the Police Auxiliary member and that the by-laws will be revised to reflect this change.
1. Reappoint Leon Martin from Company 9, Volunteer Member at Large, for
another four-year term. His term will expire January, 2006.
2. Reappoint Mike Gee from Company 6, Volunteer Fire, for another four year -
term. His term will expire January, 2006.
3. Appoint Phil Wilmott from Rescue 11, Volunteer Rescue Squads, for a four-
year term. His term will expire January, 2006.
4. Appoint Brian Garber from Company 3, Volunteer Member at Large, for a
four-year term which will expire January, 2006. This appointment replaces
the Police Auxiliary member which is vacant.
STAFF RECOMMENDATION:
1
It is recommended that the above re -appointments and appointments be confirmed, and
that another Volunteer Member at Large be added to replace the Police Auxiliary Member.
Submitted by: Approved by,
Mary H. Allen CMC Elmer C. Hodge
Clerk to the Board County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved ( x) Motion by: Joseph P. McNamara to Church _ x —
Denied () approve consent agenda Flora _ X —
Received () McNamara_ X _
Referred () Minnix
To () Nickens _ X
cc: File
Roanoke County Public Safety Volunteer Benefits`
Board of Trustees File
ACTION NO. A -032602-7.b
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 26, 2002
AGENDA ITEM:
ACCEPTANCE OF GRANT — From the Virginia Department of Health, Office of EMS to
support our current Automatic External Defibrillator (AED) Program.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
During the summer of 2001, Roanoke County Fire and Rescue Department
implemented an AED program that placed AED's on quick response Fire/EMS vehicles
along with placing AED's in some County Buildings. A grant from the Virginia
Department of Health, Office of EMS (VDH-GEMS) was requested to assist the County
in supporting the program.
SUMMARY OF INFORMATION
The VDH-OEMS awarded Roanoke County $3,748.00 to provide support for the
program. The funds will be used to purchase training equipment, batteries, and
defibrillation pads for the AED's currently in use. The funding from the VDH-GEMS will
ensure that the Roanoke County Fire/Rescue Department's AED program remains self -
1
sufficient.
FISCAL IMPACT:
The grant monies are designated for support of Roanoke County Fire/Rescue
Department's AED Program. No matching funds are required from the County.
ALTERNATIVES:
No alternatives have been considered since the grant funds are specifically designated.
STAFF RECOMMENDATION:
Staff recommends the acceptance of the grant funds from the VDH-OEMS to be used to
support the current AED Program that benefits the citizens and visitors of Roanoke
County.
Respectfully submitted,
Richard E. Burch, Jr.
Chief of Fire and Rescue
Approv by,
64U4,- o
Elmer C. Hodge
County Administrator
-------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes
Approved) Motion by: Joseph P. McNamara to Church _ x
Denied ( ) approve consent agenda Flora _ x
Received () McNamara_ x
Referred () Minnix _ x
To () Nickens _ x
cc: File
Rick Burch, Chief of Fire & Rescue
2
Abs
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2002
RESOLUTION 032602-7.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF MARVIN L. LOYD, SHERIFF'S OFFICE, AFTER
TWENTY-FIVE YEARS OF SERVICE
WHEREAS, Marvin L. Loyd was first employed by Roanoke County on July 1, 1975,
as a special Police Officer under the direction of the Sheriff; and also served as Deputy
Sheriff/Corrections Officer; Deputy Sheriff/Court Bailiff and Deputy Sheriff/Corporal/Civil;
and
WHEREAS, Deputy Sheriff Sergeant Loyd retired from Roanoke County and the
Sheriff's Office on March 1, 2002, after twenty-five years and nine months of service; and
WHEREAS, Deputy Sheriff Sergeant Loyd served his country with distinction in the
United States Army in Desert Storm and Bosnia while employed with the County; and
WHEREAS, Deputy Sheriff Sergeant Loyd provided great assistance in the
construction of the Police Firing Range and made many other contributions to the citizens
of this County during his career; and
WHEREAS, Deputy Sheriff Sergeant Loyd, through his employment with Roanoke
County, has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to MARVIN L. LOYD for over twenty-five years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
1
restful, and productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Brenda J. H Iton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Gerald Holt, Sheriff
Joe Sgroi, Director, Human Resources
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2002
RESOLUTION 032602-7.d EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF ALONA H. SHELTON, SHERIFF'S OFFICE, AFTER
FOURTEEN YEARS OF SERVICE
WHEREAS, Alona H. Shelton was first employed by Roanoke County on June 27,
1987, as a Deputy Sheriff - Corrections Deputy in the Sheriff's Office; and
WHEREAS, Deputy Sheriff Shelton retired from Roanoke County on March 1, 2002,
as a Deputy Sheriff - Master Deputy, after fourteen years and eight months of service; and
WHEREAS, Deputy Sheriff Shelton, through her employment with Roanoke County,
has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of Roanoke
County to ALONA H. SHELTON for over fourteen years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a happy,
restful, and productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Gerald Holt, Sheriff
Joe Sgroi, Director, Human Resources
A -032602-7.e
ACTION NO.
ITEM NO. T
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 26, 2002
AGENDA ITEM: Approval of a Settlement Agreement with American Management
Technologies, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
This Settlement Agreement with American Management Technologies, Inc. (AMT)
will resolve a dispute over the assessment of business, professional and occupational
license (BPOL) taxes. This action approves this Settlement Agreement and authorizes the
County Administrator and Chairman of the Board of Supervisors to execute this agreement
on behalf of Roanoke County.
SUMMARY OF INFORMATION:
This Settlement Agreement provides for the acceptance of $30,000 from AMT, Inc.
in full settlement of BPOL assessments for the tax years 1994,1995,1996 and 1997. $10,000
will be paid upon execution of the Agreement, $10,000 will be paid within 30 days, and
$10,000 will be paid within 90 days of the execution of the Agreement; 7% interest will be
paid upon the unpaid balance. AMT has paid BPOL assessments for the tax years 1998,
1999, 2000 and 2001. The Treasurer and Commissioner of the Revenue will join in this
agreement.
AMT will dismiss with prejudice its action currently pending in the Circuit Court
of Roanoke County challenging the BPOL assessment.
FISCAL IMPACTS:
$30,000 will be placed in the General Fund.
G:\ATTORNEY\PMM\COmofRevenue\AMTsettlemtBOSrpt.frm 1
- —
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors authorize the County
Administrator and Chairman of the Board to execute the Settlement Agreement on behalf
of the County, by and between the County and American Management Technologies, Inc.,
upon form approved by the County Attorney.
Respectfully submitted,
P"a A, - 0�4'
Paul M. Mahoney
County Attorney
Action Vote
No Yes Abs
Approved ( Motion by Joseph P. McNamara Church X
Denied ( ) to approve consent agenda Flora X
Received ( ) McNamara X
Referred Minnix X
to Nickens X
cc: File
Paul Mahoney, County Attorney
Dan Morris, Director of Finance
G:\ATTORNEY\PMM\ComofRevenue\AMTsettlemtBOSrpt.frm 2
ACTION # A -032602-7.f
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 26, 2002
SUBJECT: Request to Accept Donation of Sewer Easements - The Orchards Sewer Line
Extension Project
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
On August 28, 2001, the Board of Supervisors adopted Ordinance No. 082801-6, which authorized
construction and financing for the Local Public Works Improvement Project, The Orchards Sewer
Extensions. The ordinance also authorized Utility Department staff or its agents to negotiate with
16 property owners to obtain sewer line easements required within the project area to provide for
extension of sewer lines.
Due to realignment of two of the sewer line extensions, it is necessary to obtain sewer easements
from four additional property owners.
SUMMARY OF INFORMATION:
This agenda item involves acceptance of the following easements for sewer purposes in
connection with the The Orchards - Sewer Line Extension Project:
A. Donation of a sewer easement from M. Keith Dalton and Wanda E. Dalton (Deed Book
1538, page 422; Tax Map No. 40.10-01-39) on their property located at 5125 Appletree
Drive in the Hollins Magisterial District.
B. Donation of a sewer easement from Dennis W. West (Deed Book 1712, page 1; Tax Map
No. 40.10-01-08) on his property located at 5130 Harvest Ridge Road in the Hollins
Magisterial District.
C. Donation of a sewer easement from Ronald E. Davis and Elizabeth W. Davis (Deed Book
1362, page 542; Tax Map No. 40.10-01-09) on their property located at 5122 Harvest
Ridge Road in the Hollins Magisterial District.
D. Donation of a sewer easement from Ricky A. Chocklett and Karen M. Chocklett (Deed
Book 1266, page 1806; Tax Map No. 40.10-01-07) on their property located at 5169
Jonathan Lane in the Hollins Magisterial District.
.-..- 3
-J � J
These easements are being donated in conjunction with sewer line extensions to be installed as
part of The Orchards Sewer Line Extension Project authorized by the Board of Supervisors in
Ordinance No. 082801-6.
FISCAL IMPACT:
These easements are being donated by the respective property owners and will have no fiscal
impact.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the donation of these easements and
authorize the County Administrator to execute the subject deeds of easement.
SUB TTED Y: APPROVED:
24=
Gary Ro a son, P.E. Elmer C. Hodge
Utility rector County Administrator
ACTION VOTE
Approved �) Motion by: Joseph P. McNamara No Yes Abs
Denied () to approve consent agenda Church _ x
Received () Flora _ X
Referred McNamara _ X
to Minnix _ X
Nickens X
cc: File
Gary Robertson, Director of Utilities
Arnold Covey, Director of Community Development
A -032602-7.g
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE ROANO�KE COUNTY ADMINISTRATION OF SUPERVISORS O ENTER
KE
COUNTY, VIRGINIA, HELD AT THE
MEETING DATE: March 26, 2002
AGENDA ITEM: Donation of a drainage easement on Lots 11 and 12, Section 4, Brookfield
Subdivision, in the Vinton Magisterial District, from Fralin & Waldron, Inc.
to the Board of Supervisors of Roanoke County
COUNTY ADMINISTRATOR COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors for drainage purposes on property of Fralin & Waldron, Inc., in connection with
the development of Sections 3 and 4 of Brookfield Subdivision, in the Vinton Magisterial District
of the County of Roanoke:
a) Donation of a drainage easement, twenty feet (20') in width, on a portion of Lot 11
and Lot 12, Section 4, Brookfield, from Fralin & Waldron, Inc. (Plat Book 24, page
78; Tax Map #79.03-8-11 and #79.03-8-12), as shown on plat prepared by Lumsden
Associates, P.C., dated July 3, 2001, a copy of which is attached hereto as Exhibit A.
The location and dimensions of this easement have been reviewed and approved by County
staff.
STAFF RECOMMENDATION:
T --I
Staff recommends acceptance of the donation.
Respectfully submitted:
Vi kie Huffman
Sr. Assistant Coun Attorney
ACTION VOTE
Approved) Motion by: Joseph P. McNamara No Yes Abs
Denied () to approve consent agenda Church x _
Received () Flora _ x
Referred McNamara _ x
to Minnix _ x
Nickens x
cc: File
Vickie Huffman, Senior Assistant County Attorney
Arnold Covey, Director of Community Development
2
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SErCTION No. 4 /
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NEW 20' D.E. HEREBY DEDICATED
UNE
LENGTH
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DATE:
SCALE:
COMM. NO.:
Tann Gn G.
LEGEND
EX.
EXISTING
D.E.
DRAINAGE EASEMENT
P.U.E.
PUBLIC UTILITY EASEMENT
M.B.L.
MINIMUM BUILDING LINE
S.F.
SQUARE FEET
P.B.
PLAT BOOK
PG.
PAGE
og N AND WALDRON, INSUR C.
VINTON MAGISTERIAL DISTRICT
ROANOKE COUNTY VIRGINIA
JULY 3, 20017
LUMSDEN ASSOCIATES, P.C.
1"= 40'ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
98-246VENUE PHONE: (540) 774-4411
PLAT SHOWING
20' DRAINAGE EASEMENT
TO BE VACATED AND A
NEW 20' DRAINAGE EASEMENT
TO BE GRANTED BY
FRALIN AND W"RON, INC.
TO
yTs of
ROANOKE COUNTY
Gl
BOARD OF SUPERVISORS FXHIBIT A
FOR PUBLIC
USE )
o V`NCEN K.
LOCATED WITHIN
SECT70N 3 & SEC77ON 4
No. 1
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PROPERTY OF
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FRAU
og N AND WALDRON, INSUR C.
VINTON MAGISTERIAL DISTRICT
ROANOKE COUNTY VIRGINIA
JULY 3, 20017
LUMSDEN ASSOCIATES, P.C.
1"= 40'ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
98-246VENUE PHONE: (540) 774-4411
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 26, 2002
RESOLUTION 032602-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Church to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
AW�Aj-, 0�,. � �4 -�-
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Closed Meeting File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2002
RESOLUTION 032602-9 OF CONGRATULATIONS TO JUSTIN
LONDON FOR AN OUTSTANDING FOOTBALL SEASON AND BEING
NAMED TO ALL -STATE FIRST TEAMS, GROUP AA
WHEREAS, team sports are an important part of the curriculum at schools in
Roanoke County, teaching cooperation, sportsmanship and athletic skill; and
WHEREAS, Justin London, a senior at Northside High School, had an outstanding
season on the football team, and was instrumental in the 34-24 victory over Pulaski when
the Cougars were the No. 1 ranked team in Group AA; and
WHEREAS, Justin demonstrated his outstanding athletic ability and good
sportsmanship throughout the season; and
WHEREAS, Justin has been invited to participate in the Virginia High School League
All-Star game to be played during the summer of 2002; and
WHEREAS, Justin received the following honors during the 2001 season:
■ First Team - Blue Ridge District Linebacker
■ First Team - Region III Linebacker
■ Blue Ridge District Defensive Player of the Year
■ Region III Defensive Player of the Year
■ All Timesland - First Team Linebacker
■ All Timesland - Defensive Player of the Year
■ First Team - All -State
■ First Team - Associated Press All -State
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia does hereby extend its sincere congratulations to JUSTIN LONDON for
1
an outstanding football season and being named to All -State First Teams, Group AA.
BE IT FURTHER RESOLVED, thatthe Board of Supervisors extends its bestwishes
to Justin London for continued success in all of his future endeavors.
On motion of Supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Brenda J. Hol n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Dr. Linda Weber, School Superintendent
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MARCH 26, 2002
ORDINANCE 032602-10 AUTHORIZING AND APPROVING EXECUTION
OF A LEASE AGREEMENT WITH CISCO SYSTEMS, INC., FOR OFFICE
SPACE IN THE SALEM BANK & TRUST BUILDING AT 220 EAST MAIN
STREET, SALEM, VA, OWNED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of
several parcels of land, containing .68 acre, located at 220 East Main Street in the City of
Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-13-6, #106-
13-2, and #106-13-1, and commonly referred to as the Salem Bank and Trust Building;
WHEREAS, said property was purchased on May 15, 2001, subject to leases with
the County of Roanoke to provide office space for the Department of Social Services and
Blue Ridge Community Services on the third, fourth, and fifth floors of the building, and
subject to a number of commercial leases for the first and second floors of the building and
for the rooftop for antenna space; and,
WHEREAS, the County leased the property to the Roanoke County Industrial
Development Authority for the issuance of bonds to finance the purchase, and the property
was leased back to the County for operation of the premises and generation of the
revenue, through the existing leases, for payment of the debt service on the bonds; and,
WHEREAS, one of the commercial leases assumed'at the time of purchase was with
Cisco Systems, Inc., for 1400 square feet of office space in Suite 200 on the second floor
of the building, and said lease expired on February 28, 2002; and,
WHEREAS, Cisco Systems, Inc., has submitted an offer and staff has negotiated
with the tenant to re -lease the premises for a period of two years from March 1, 2002, at
a rental of $1,400.00 per month, with the option to renew the lease for an additional two
years at a two percent (2%) rental increase; and
WHEREAS, it would serve the public interest to continue to lease the premises to
Cisco Systems, Inc., in order to have the office space occupied and maintained, and to
generate revenue to be applied to meeting the bond obligations; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on March 12, 2002;
and the second reading and public hearing was held on March 26, 2002.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That lease of 1400 square feet of office space in Suite 200 at the Salem Bank
and Trust Building, located at 220 East Main Street, Salem, Virginia, for a period of two
years at an annual rental of $16,800.00, payable monthly in the amount of $1,400.00,
commencing as of March 1, 2002, and ending on February 29, 2004, with the option to
renew said lease for an additional period of two years at a two percent (2%) rental
increase, to Cisco Systems, Inc., is hereby authorized and approved.
2. That the County Administrator or an Assistant County Administrator is hereby
authorized to execute a lease agreement on behalf of the Board of Supervisors of the
County of Roanoke and to execute such other documents and take such further actions as
are necessary to accomplish this transaction, all of which shall be upon form and subject
to the conditions approved by the County Attorney.
3. That the funds generated by this lease shall be placed in the Salem Bank and
Trust Building revenue account.
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Anne Marie Green, Director, General Services
Dan Morris, Director, Finance
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON MARCH 26, 2002
ORDINANCE 032602-11 AUTHORIZING EXECUTION OF A LEASE OF
REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY
COURTHOUSE AND JAIL
WHEREAS, pursuant to Ordinance 42892-7 and Resolution 011497-8, Roanoke
County has leased from William Watts and Elizabeth B. Watts a parcel of land containing
approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street,
for parking facilities at the Roanoke County Courthouse and Jail since May 1, 1992; and,
WHEREAS, said lease expires on April 30, 2002; and,
WHEREAS, staff has negotiated with the property owners for a new lease of the
parcel for parking purposes; and,
WHEREAS, no other suitable parcels or tracts of land are available for lease or sale
to use for parking facilities to serve County staff and the public at the Courthouse and Jail
facilities.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of
the County of Roanoke, the County is authorized to acquire property, including the lease
of real estate; and,
2. That pursuant to the provisions of Section 18.04 of the Charter of the County
of Roanoke, the acquisition of any interest in real estate shall be accomplished by
ordinance; the first reading of this ordinance was held on March 12, 2002, and the second
reading was held on March 26, 2002.
3. That the execution of an agreement with William Watts and Elizabeth B.
Watts to lease a parcel of land containing approximately 0.680 acre, bounded by East Main
Street, Craig Avenue, and Clay Street, in the City of Salem for public parking facilities at
the Roanoke County Courthouse and Jail is hereby authorized.
4. That the lease term shall commence on May 1, 2002, and continue for a
period of five (5) years, with the option to renew for one additional five (5) year period upon
authorization by resolution adopted by this Board.
5. That the base rent shall be the sum of $1,100.00 per month, with a six
percent (6%) annual increase, and payment of any increase in real estate taxes that may
be directly attributable to improvements made to the property by the County.
6. That payment of rent shall be made from the funds available in the
Courthouse Maintenance Fees revenue account.
7. That the County Administrator, or an Assistant County Administrator, is
authorized to execute such documents and take such actions on behalf of the Board of
Supervisors in this matter as are necessary to accomplish the lease of this property, all of
which shall be approved as to form by the County Attorney.
8. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Church
NAYS: Supervisor Nickens
A COPY TESTE:
Brenda J. Holt n, CMC
Deputy Clerk to the Board of Supervisors
2
cc: File
Anne Marie Green, Director, General Services
Dan Morris, Director, Finance
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
Steve McGraw, Clerk, Circuit Court
Gerald Holt, Sheriff
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 26, 2002
ORDINANCE 032602-12 GRANTING A SPECIAL USE PERMIT TO JERRY
AND DONNA GREEN FOR A PRIVATE KENNEL TO BE LOCATED AT
5606 BARNS AVENUE (TAX MAP NO. 26.20-5-3), HOLLINS MAGISTERI-
AL DISTRICT
WHEREAS, Jerry and Donna Green have filed a petition for a special use permit
for a private kennel to be located at 5606 Barns Avenue (Tax Map No. 26.20-5-3) in the
Hollins Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter on
February 5, 2002, which was continued to March 5, 2002; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on February 26, 2002, the second reading and public hearing on this
matter was held on March 26, 2002.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to Jerry and
Donna Green for a private kennel to be located at 5606 Barns Avenue (Tax Map No.
26.20-5-3) in the Hollins Magisterial District is substantially in accord with the adopted
2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of
Virginia, as amended, and said Special Use Permit is hereby approved with the following
conditions:
(A) Limited to a maximum of three dogs.
(B) The permit shall be renewed annually for three years. After that time
if there are no problems, there would be no need to annually renew the
permit.
2. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Flora to adopt the ordinance, and carried by the following
recorded vote:
AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church
NAYS: None
A COPY TESTE:
q, 440 4--
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Janet Scheid, Chief Planner
William E. Driver, Director, Real Estate Valuation
Paul M. Mahoney, County Attorney
2
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ROANOKE COUNTY Applicant: Jerry & Donna Green
DEPARTMENT OF Zoning: RI Special use
COMMUNITY DEVELOPMENT Tax Map No. 26.20-5-3
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DEPARTMENT OF Zoning: RI Special use
COMMUNITY DEVELOPMENT Tax Map No. 26.20-5-3
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ACTION NUMBERA-032602-13
ITEM NUMBERC-14
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: March 26, 2002
AGENDA ITEM: Request to lift the 90 -day moratorium on Colonial Avenue project, listed
as priority number 3, in Roanoke County's Six -Year Secondary System
Construction Plan for Fiscal Year 2002-2008.
COUNTY ADMINISTRATOR'S COMMENTS:
The staff and I recommend leaving the Colonial Avenue project on the Six
Year Secondary Road Plan with the understanding that the project will be
improved as TWO lanes rather than five. Additional right-of-way will be
required of only one property owner, that being North Cross School. This
is a very good compromise but the citizens who live in the area will be
present to ask for further considerations.
This section of Colonial Avenue is heavily traveled and has been on the
Six Year Secondary Plan for years. Recently, engineering work began
and the project was advertised with widening to five lanes from the
intersection of Penn Forest Boulevard to Route 419. As much as
$100,000 has been expended which will have to be repaid if we drop the
project. More importantly, the project is needed to safely carry the volume
of traffic now and in the future. We have included the citizens in this
compromise design and appreciate their input. We must also consider
those citizens who use this public road and who were not part of the
process.
The Colonial Avenue citizens have asked for three-way stop signs, speed
bumps, traffic circles, restricted hours of traffic and other means of traffic
calming. If you wish to consider this, we can get further information and
costs for you but I would expect similar requests from many areas of the
County.
BACKGROUND:
On December 18, 2001 the Board of Supervisors approved the proposed Six -Year
Secondary Road Construction Plan and placed Colonial Avenue on a 90 -day moratorium
to allow for further study of proposed changes to the road originally presented to the
public on November 8, 2001. Since December 18, the Colonial Avenue Alliance, the
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Virginia Department of Transportation and Roanoke County staff have attempted to
devise an alternative design that would be a less invasive approach to widening the road,
than VDOT's original three -lane proposal for improvements to Colonial Avenue, from
Penn Forest Boulevard to Route 419.
On January 23, 2002, the Virginia Department of Transportation presented a new design
alternative to the Colonial Avenue Alliance and county staff. This option eliminated the
continuous center -turn lane and proposed a two-lane roadway with individual turn lanes
at Colonial Avenue's intersections at Penn Forest Boulevard, Vest Drive, Colonial Place,
the east and west entrances to North Cross School and Girard Drive. This plan still
included the proposed purchase of right-of-way for five lanes. VDOT representatives
also responded to a series of questions from the Colonial Avenue Alliance and other
concerned citizens. Methods of projecting future traffic estimates were also discussed at
length.
The Colonial Avenue Alliance requested another meeting with county staff to discuss
their concerns over the potential for five lanes of right-of-way, the absence of traffic
calming measures on either design alternative, and differences regarding traffic estimate
methodology. This meeting occurred on February 6. Citizens raised a variety of traffic
issues, presented their challenges to VDOT's traffic projections and discussed the
Community Village concept. Staff proposed that any additional funding earmarked for
the proposed project be used exclusively for preliminary engineering until the issues of
traffic and right-of-way acquisition are resolved.
ALTERNATIVES AND IMPACT:
1) Approve the Virginia Department of Transportation design for two-lane
construction with individual turn lanes and acquisition of the ultimate right-of-
way.
2) Approve the Virginia Department of Transportation design for two-lane
construction with individual turn lanes within the minimum necessary right-of-
way.
3) Impose a one-year study period for the Colonial Avenue Alliance, the Virginia
Department of Transportation and Roanoke County staff to resolve traffic and
right-of-way issues with any additional funding for preliminary engineering only.
STAFF RECOMMENDATION:
Staff recommends Alternative 1.
2
Respectfully submitted,
Arnold Covey, Director
Department of Community Development
Approved,
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by Harry C. Nickens to Church x
Denied ( ) delay project for 60 days and Flora x
Received ( ) that a report be brought back McNamara x
Referred ( ) and if no progress made, Minnix x
To grant another 30 days, and after Nickens x
that time Board will take action.
cc: File
Arnold Covey, Director of Community Development
N