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HomeMy WebLinkAbout4/9/2002 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 9, 2002 RESOLUTION 040902-1 ORDERING AN EVACUATION OF THE KEELING PROPERTY AND IMPLEMENTING THE PROVISIONS OF THE GOVERNOR'S EXECUTIVE ORDER WHEREAS, by Executive Order Number 11, the Governor of the Commonwealth of Virginia confirmed, ratified, and memorialized in writing his verbal orders issued March 24, 2002, wherein he proclaimed a State of Emergency due to the tire fire at the Willie J. Keeling property in Roanoke County, pursuant to authority granted by Section 44-146.17 of the Code of Virginia, and by Article V, Section 7 of the Constitution of Virginia, and by Section 44-75.1 of the Code of Virginia; and WHEREAS, pursuant to Section 44-146.17 of the Emergency Services and Disaster Laws, the Governor ordered certain protective and restorative measures, including the evacuation of areas threatened by this event; and WHEREAS, pursuant to Section 44-146.21 of the Code of Virginia, a local governing body may determine that evacuation is deemed necessary for the preservation of life, the protection of health, or other emergency mitigation, response or recovery. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County hereby determines that an evacuation is deemed necessary for the preservation of life, the protection of health, or other emergency mitigation, response or recovery; said evacuation period to continue for a period of time commencing Thursday, April 4, 2002 and ending on or about April 30, 2002; however, said evacuation may be amended administratively by order of the County 1 Administrator of Roanoke County as he deems necessary, based upon the progress in suppressing the tire fires, removing hazardous wastes generated by the tire fire, and the safety of the public. 2. That the Board hereby implements those provisions of the Governor's Executive Order No. 11 which may require action by the local governing body; and 3. That the area to be evacuated is identified as that real estate owned by W. J. Keeling, et al. consisting of approximately 145 acres located on Starlight Lane in Roanoke County, Virginia; and 4. That the County Administrator shall coordinate this evacuation with the Virginia Emergency Operations Center, acting on behalf of the State Coordinator of Emergency Management; and 5. Subject to the protection of the public health, safety and welfare, the County Administrator is hereby authorized to allow Willie J. Keeling, his family, agents or employees or other persons to access this property during the time period specified above. The County Administrator may impose such conditions on such access as he may deem necessary in order to accomplish the goals and purposes of this resolution; and 6. That the Board hereby ratifies and confirms the actions taken in responding to this emergency due to the tire fire and brush wildfire at the Willie J. Keeling property and implementing the Executive Order; and 7. That this Resolution shall be effective immediately upon its adoption. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church I NAYS: None A COPYTESTE: � Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Richard Burch, Chief, Fire & Rescue Ray Lavinder, Chief of Police Skip Burkart, Commonwealth's Attorney Captain Charles R. Compton, Jr., Virginia State Police Magistrates Michael Cline, State Coordinator of Emergency Management Brett Burdick, Virginia Department of Emergency Management Robert Crouch, Secretary of Public Safety Donald Welsh, Regional Adm., U. S. Environmental Protection Agency Chris Wagner, Environmental Protection Agency Bob Kelly, Environmental Protection Agency Robert Burnley, Director, Virginia Department of Environmental Quality Rick Weeks, Regional Department of Environmental Quality Dr. Margaret Odell, Director, Regional Health Department James Garner, Jr., State Forester, Virginia Department of Forestry Chris Thomsen, Virginia Department of Forestry Chuck Hutsell, Virginia Department of Forestry 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 9, 2002 RESOLUTION 040902-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 2002-2003, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.13 of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 13, 2002, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2002-2003 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the FY 2002-2003 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 13, 2002, report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: 1 AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Holt ,,CMC Deputy Clerk to the Board of Supervisors cc: File Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Diane D. Hyatt, Chief Financial Officer Paul M. Mahoney, County Attorney Arthur Whittaker, Chairman, Roanoke Regional Airport Commission Mary F. Parker, Clerk, Roanoke City Council Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission 2 Roanoke Regional Airport Commission 5202 Aviation Drive Roanoke, Virginia 24012-1148 (540) 362-1999 FAX (540) 563-4838 March 13, 2002 4, E I Honorable Chairman and Members Aiv'OR Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018-0798 Re: Roanoke Regional Airport Commission Fiscal Year 2002- 2003 Budget and Proposed Capital Expenditures Dear Gentlemen: In accordance with the requirements of the Roanoke Regional Airport Commission Contract dated January 28, 1987, as amended, the Roanoke Regional Airport Commission is hereby submitting its Fiscal Year 2002-2003 Operating Budget (Attachment I) for approval. This Budget was adopted by the Commission at its meeting on March 13, 2002. We are also providing a separate listing of Capital Expenditures which are expected to exceed $100,000 in cost and are intended to benefit five or more future accounting periods (Attachment II). You will note that no deficit is anticipated in either the Operating Budget, or for the Capital Expenditures; therefore, no additional appropriations are being requested or anticipated from the City or the County of Roanoke. Formal approval of the Operating Budget and the Capital Expenditure List by resolution of each of the participating political subdivisions would be appreciated. I would be pleased to respond to any questions or comments that you may have with regard to this matter. On behalf of the Commission, thank you very much for your assistance and cooperation. Very truly yours, 4�4a� Jacqueline L. Shuck Executive Director Enclosures cc: Chairman and Members, Roanoke Regional Airport Commission Mark Allan Williams, General Counsel, Roanoke Regional Airport Commission Paul M. Mahoney, Roanoke County Attorney Mary H. Allen, Deputy Clerk, Roanoke County Board of Supervisors csp030402.h Corrin\2002citycountybudget. iti "ATTACHMENT I" REGIONALROANOKE AIRPORT FOR YEAR 2002-2003 BUDGET MyFiles\Budget\Budget 2002-2003 2001-2002 Budgeted 2002-2003 Budgeted EXPENSE BUDGET Expenditures Expenditures 1. Operations and Maintenance Expenses A. Salaries, Wages and Benefits $2,416,869 $2,657,070 B. Operating Expenditures 2,508,365 2,574,095 C. Other Maintenance Projects 133,900 0 Total Operations and Maintenance 5,059,134 5,231,165 2. Non -Operating Expenses A. Interest 248,557 234,086 B. Debt Service 345,814 335,000 Total Non -Operating 594,371 569,086 3. Capital Expenses A. Capital Projects and Purchases 157,500 98,400 B. Multi -Year Projects 308,130 151,880 Total Capital Expenses 465,630 250,280 $6,119,135 $6,050,531 Total Budgeted Expenditures 2001-2002 Projected 2002-2003 Projected REVENUE PROJECTIONS Revenues Revenues 1. Operating Revenues A. Airfield $1,109,042 $1,275,400 B. General Aviation 181,950 230,318 C. Terminal Related 4,396,317 4,035,426 D. Other Revenues 262,385 245,786 Total Projected Operating Revenues 5,949,694 5,786,930 2. Non -Operating Revenues A. Interest from Debt Service 53,315 40,000 B. Interest on Investments 540,000 425,000 Total Projected Non -Operating Revenues 593,315 465,000 $6,543,009 $6,251,930 Total Projected Revenue ATTACHMENT H Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit rive or more accounting periods) I. Projects A. Construct Pad and Access Road for ARFF Fire Simulator: 1. Description: Construct a concrete pad and access to it for the conduct of training sessions by the Airport Rescue and Fire Fighters, especially with the state owned ARFF Fire Simulator. 2. Justification: Members of the Airport Rescue and Fire Fighting Unit are required by federal regulation to participate in a live fire drill at least once per year. The Fire Simulator purchased by the state and made available to all commercial service airports at least twice per year requires a concrete pad to support it and the heat of the propane fire. Currently planes are displaced to make way for the Simulator and the required training. Firefighters from Roanoke City and County, as well as other jurisdiction also participate in training when the Simulator is located at the airport. Estimated Cost: $300,000 B. Construct Portion of Perimeter Road (Phase D: 1. Description: Construct interior perimeter road west of Runway 33. 2. Justification: Concerns regarding conflicts between aircraft and vehicles, as well as an increased need for inspections for security purposes, require that an interior perimeter road be built. This is now considered to be a priority project by the FAA. The first section of this road can easily be included in the Runway 33 rehabilitation project scheduled for the spring of 2003. Estimated Cost: $1,350,000 Attachment II Page Two C. Purchase 3 Glycol Recovery Units: 1. Description: Purchase three units capable of sweeping up glycol used to deice aircraft. 2. Justification: The Commission's storm water pollution prevention plan and state permit require that it eliminate sources of storm water contamination. These units will be used by the passenger and cargo airlines to recover the glycol used to deice aircraft, especially when such deicing occurs during dry weather. . Estimated Cost: $300,000 II. Funding Sources Federal AIP Grant Funds $1,755,000 State Aviation Grant Funds 195,000 Commission Funds -0- Estimated Total Projects Funding $1,950,000 csp/conun/2002 March Meeting\2002budgetattachlI.frm RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 13th day of March 2002 No. 06-031302 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2002-2003. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2002-2003 Operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 13, 2002, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2002-2003 Operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987, as amended. ATTEST: - ' t Sec; ry' VOTE: AYES: Macfarlane, Smith, Turner, Whittaker NAYS: None ABSENT: Milliron AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY APRIL 9, 2002 RESOLUTION 040902-3 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 2003 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 27, 2002, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ended June 30, 2003. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ended June 30, 2003 for the Roanoke Valley Resource Authority as set forth in the March 27, 2002, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 1 A COPY TESTE: Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: Diane D. Hyatt, Director, Chief Financial Officer Danial Morris, Director, Finance Bittle W. Porterfield, III, Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council �: Mr. Elmer C. Hodge County Administrator County of Roanoke P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: ROANOKE VALLEY RESOURCE AUTHORHY March 27, 2002 On March 27, 2002, the Roanoke Valley Resource Authority approved its 2002/2003 annual budget: The budget totals $8,269,925 and represents a slight decrease of .6% over the current 2001/2002 Budget. The tipping fee rates remain the same for commercial users and for the Charter Members. This will be the tenth year that fees have remained at the current rate for commercial users. The Resource Authority continues its efforts to provide the most economical service possible while maintaining high quality service to the Roanoke Valley. This proposed budget is a reflection of those efforts. In accordance with the Member Use Agreement, the Resource Authority's 2002/2003 A- -n,"al RiwigPt is being m kmifted for the Count- of Roanoke Board of Supervisnr'c annrnirnl Attached is a summary of the budget, a comparison of the budget and the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to serving the residents and businesses of the County of Roanoke and other Charter Members, and we look forward to a successful fixture. Sincerely, Bittle W. Porterfield III Chairman 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-500 Fax (540) 857-5056 Web Site: wmy.ri-ra.net Roanoke Valley Resource Authority $ 1,378,030 S U RY $ 2,758,413 Capital $ REVENUE Transfer to Reserves $ 1,160,000 Disposal Fees $ 6,727,925 Interest Income $ 700,000 Beginning Balance $ 800,000 $42 Per Ton Sale of Recyclable Material $ 24,000 Miscellaneous $ 18,000 Total $ 8,269,925 IISi4,1 I200� Personnel $ 1,378,030 Operating $ 2,758,413 Capital $ 193,500 Transfer to Reserves $ 1,160,000 Debt Service $ 2,779,982 Total $ 8,269,925 DISPOSAL FEES Municipal $42 Per Ton Private $55 Per Ton 2002-2003 BUDGET 1 Roanoke Valley Resource Authority SU31MARY — BUDGETS L, 1997-98 1998-99 1999-00 2000-01 2001-02 2002-03 Disposal Fees $ 7,509,000 $ 7,498,000 $ 7,122,400 $ 7,367,475 $ 6,755,525 $ 6,727,925 Interest Income $ 450,000 $ 500,000 $ 600,000 $ 600,000 $ 1,000,000 $ 700,000 Beginning Balance $ - $ - $ - $ - $ 519,000 $ 800,000. Sale of Recyclable $ - $ 6,000 $ 6,000 $ 10,000 $ 28,000 $ 24,000 Material Debt Service $ 2,933,347 $ 2,935,000 $ 2,800,000 $ 2,777,228 $ 2,774,026 Miscellaneous $ - $ - $ 20,000 $ 23,000 $ 21,000 $ 18,000 TOTAL $ 7,959,000 $ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 EXPENSES Personnel $ 1,270,582 $ 1,306,842 $ 1,343,236 $ 1,388,454 $ 1,393,955 $ 1,378,030 Operating $ 2,502,605 $ 2,460,281 $ 2,435,164 $ 2,574,793 $ 2,780,344 $ 2,758,413 Capital $ - $ 40,000 $ 10,000 $ 100,000 $ 215,200 $ 193,500 Transfer to Reserves $ 1,252,466 $ 1,261,877 $ 1,160,000 $ 1,160,000 $ 1,160,000. $ 1,160,000 Debt Service $ 2,933,347 $ 2,935,000 $ 2,800,000 $ 2,777,228 $ 2,774,026 $ 2,779,982 TOTAL $ 7,959,000 $ 8,004,000 $ 7,748,400 $ 8,000,475 $ 8,323,525 $ 8,269,925 DISPOSAL FEES Municipal $ per ton 53 53 51 51 42 42 Private $ per ton 55 55 55 55 55 55 INCR-EASE -22.6% 0.6% -3.2% 3.3% 4.0% -0.6% in expenses 2002-2003 BUDGET 2 b ....�...Lo X771-72 nc,.—. A,,A nr4+v 14 13 CURRENT BUDGET 500 95,200 500 41,800 0 0 0 0 )00 137,000 !25 $ 6,755,525 100 $ 1,000,000 00 $ 49,000 00 $ 519,000 25 $ 8,323,525 23 $ 2,612,679 20 $ 1,381,020 43 $ 3,993,699 32 $ 4,329,826 32 $ 2,774,026 )0 250,000 )0 375,000 )0 10,000 )0 $ 385,000 10 $ 400,000 10 $ 520,800 9 0.1877 0 $ 500,000 0 $ 25,000 0 $ 525,000 3 $ 42.00 J $• 55.00 2002-2003 BUDGET Roanoke Valley Resource ESOLUT10 March 27, 2002 RESOLUTION * RA 2002-368 A RESOLUTION APPROVING. THE AUTHORITY'S ANNUAL BUDGET FOR FISCAL YEAR 2002-2003 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 2002-2003 Annual Budget for the Roanoke Valley Resource Authority as set forth in the reports dated February 27, 2002 and March 27, 2002, including $800,000.00 as revenue to be transferred from the General Surplus Fund to the Repair and Replacement Fund as established in the Authority's June 1, 1992, Master Indenture of Trust with Crestar Bank, is hereby approved; 2. The Authority Chairman authorized on behalf of the Authority to subn-dt the fiscal year 2002-2003 Annual Budget and Bond Comparison to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 23, 1991, as amended. ATTEST: A La A r, De orate T. Charles RVRA Board Secretary Mr. Goodman made a motion to approve Resolution RA 2002-368 to approve the 2002-2003 Annual Budget and authorize its submittal to the Charter Member Users for approval, seconded by Mr. Anderson, and carried by the following recorded vote: AYES: Mr. Anderson, Mr. Goodman, Ms. Green, Mr. Morris, Mr. Porterfield, Ms. Snyder NAYS: None ABSENT: Mr. Bengtson A-040902-4 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 9, 2002 AGENDA ITEM: Approval of Health Insurance Rates for the 2002-03 Fiscal Year COUNTY ADMINISTRATOR'S COMMENTS: p BACKGROUND: The County of Roanoke and Roanoke County Schools participate in a joint health insurance program for their eligible employees. Fiscal year 2001-2002 is the second year of a contract with Trigon Blue Cross Blue Shield. As the County is self insured with respect to health insurance provided to County and School eligible employees, the County purchases administrative services, access to the network physicians and facilities, and claims administration from Trigon. The Trigon contract also provides excess risk coverage that limits the County's dollar liability for any individual plan participant and the group as a whole. SUMMARY OF INFORMATION: On February 27, 2002, Trigon presented a proposal for a 19.5% increase for fiscal year 2002-03. For the past two years, the County has maintained two Trigon plans; a Comprehensive (COMP) plan and a Point -of -Service (POS) plan. Potential changes in plan design were explored with Trigon in an attempt to reduce the proposed increase. The lack of utilization of the Comprehensive plan (only 48 of 863 County Trigon members are currently enrolled in the Comprehensive plan) was an issue last year that we also intended to address. Trigon proposed merging our COMP and POS plans into one PPO plan. On March 19, 2002, the merits of this idea were discussed with a team of County and School representatives, Trigon and Palmer & Cay, insurance consultant to the County and Schools. The team favored bringing the PPO proposal forward. Trigon's proposal of combining our two plans to one Preferred Provider Organization (PPO) plan reduced the overall increase from 19.5% to 12.9%. This represents a reduction of nearly $600,000 in the increase for the County and Schools and another $250,000 in increased costs employees would have paid. Attachments B and C outline the changes in plan design from the current plans to the proposed PPO plan. The PPO plan does not require a Primary Care Physician (PCP) as a gatekeeper so referrals to specialists are not necessary. It does increase the co -payment for specialists and adds a co -payment to outpatient diagnostic tests and outpatient surgery. It also increases total annual out-of-pocket maximums that would result from co- insurance and co -payments. Prescription drug pricing and utilization continue to grow at about 25% annually. These, as well as more moderate inflation and utilization trends for medical providers and facilities, account for the increase in costs. A three -tiered prescription drug plan was adopted last year and no increases in employee costs for this program are proposed. As this increase is substantial, it was also recommended that the current percentages paid by the employer and employees be maintained. This was done on the attached rates as proposed. If approved, implementation should not be an issue. Trigon will provide new insurance cards in a mailing to each employee. However, only those employees who are new, or those wishing to change dependent coverage will need to enroll or re -enroll. An information packet will also be provided to each employee and retiree, and the County and Trigon will conduct informational meetings for employees and retirees. Attachment A shows current and proposed rates for County eligible employees as well as the monthly increase in cost. Attachment D discusses the effect of this increase within the context a proposed 2.5% salary increase. The School Board is scheduled to consider this proposal at their meeting on April 11, 2002. FISCAL IMPACT: The fiscal impact of the renewal at an overall increase of 12.9% will increase the County budget $576,505 and the School budget $1,025,146; if employees are asked to contribute at the same percentage of total premium cost as they have been contributing at for the current POS plan. Those employee contributions are 11.65% of the single coverage and 37.00% of employee and minor or family coverage. STAFF RECOMMENDATION: Staff recommends approval of the attached health insurance rates, with Trigon Blue Cross Blue Shield, for fiscal year 2002-2003. Respectfully Submitted byAp row�ed by Danial Morris C.Hod e� mer C g Director of Finance County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Church _ x Denied () health insurance rates Flora — x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens _ x cc: File Danial Morris, Director, Finance Joseph J. Sgroi, Director, Human Resources Diane D. Hyatt, Chief Financial Officer Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board C .N d 0 C IL 0 CL CL C O a d Ul N O m O .G V U) C 0 U d ++ Y R C 0 3 � d -v = d (=a w CV c O !v V CO � G C 0 N N O ix = N d d O 0 d `� U E C W 0 0 0 M CO N O M a COO• s No In N0)•-tO 0 Q y (�OOOOM co (DOOM LO M N I�1�O 0 �1�1-0 (O U E E c W W d -t C) co C*4 NNC� Go co N (MO,OO(M � COOCQ st (P to to r I� I--- N O Ea M It O co (0 CL M M t n (D It E CCN 00 M� M W O 1- to ti C' O4OCON co N to M d 04 CD EN M d = C �NLQcoo W N(OC,MN N to CJ d•d' CcoI-- LfN (oao(fl.0 LM NNS vo(co +' t[ N N iI O •; UmNN� N Q.. r_ C MMd'O c00r--LO04 d z 0 CD NNdMco HNNW)(0 N LO 0C4 et l0 CONN CO 00 C w' to N d d N dstNCDao M C tQ C CO NNNt ON0• I�tC�� COO. oao .0 _ W M aM� N IL st CL co 0 E 0 C) MVCOOCOO a cls CO) (Mo CSO _JJ (p , r-- 0 F - coO etd'O(O Lo (O ri to N — O a 0 — N N 0 U 00 (fl oo co ao m O O O d� (0 N a W 1� 0 (C Mt O 2 ti O M 0 col I,- N CICO I 2 CN — da0' N 0 U In 0 0 Attachment A — 00 I to N0)•-tO 0 co 0 LO M N 0 (O U E c W C N NNC� Go co N (MO,OO(M t0 st to to to r I� I--- N O Ea N it It N M M N W 4) 00 M M O 1- to ti O4OCON co N to M d 04 CD EN M W (oao(fl.0 vo(co +' CO to N N (O CO N Q.. r_ C MMd'O c00r--LO04 z 0 CD NNdMco HNNW)(0 LO d" d N rn M C tQ OND ON0• V_ COO. .0 _ W M N N IL st N co 0 E 0 C) MVCOOCOO aMvcocO c°r a o: d � C U U c 00 U U N ad � °a _ — 0 N C — 0 O O + 0 O D ` 0 N N N V N N 0 N (n a E c a E VchcoU-2 0 = tom ixNNti2 cls CO) (Mo CSO _JJ (p , r-- 0 F - coO etd'O(O Lo (O ri to N — O a 0 — N N 0 U 00 (fl oo co ao m O O O d� (0 N a W 1� 0 (C Mt O 2 ti O M 0 col I,- N CICO I 2 CN — da0' N 0 U In 0 0 Attachment A — T 0 V U` U, W le 0 w V a m 4) le 0 ��0/ O Li. N 0 E O C � d 0 � U m Attachment B a)O a o) F= HI C, c T Y 1111 L N 0 ZO C z O cY) 60 1 + O O O @ o Q� o o 59 1 C) + o LO (fl 11111 O o o o E9 ) a 0Q am COo 69 m foo ��LO o Z o i o O �• � O cfl + Mn Q _ 0c)'00N OOo o o�V- p oM I N n > cy O a o o m I I 61� I I � Cl) fn O ��� � � F» Cf) d' E» O O X L] IL 'o 0 O O O Ow o o O o O) �"va 0 o � T C + + U X N m 2 CL O C O "O C O d (n -p .0 a. d v C:) uiU U : U) `� cflI-r- 691 60) �QO �p'•Z 7 N C E Q O O O N Q O O N O O C14 (D O E Q 'O p > O O- N O N O N�'ct M O -0 O O O N N} Z C) m e o @ E9 69 ER 69 m e Cl) EA Vi fA � 69 c O Y O O 0-O O DL— O x O co O 4 CD V' M 69 C Vs LO a) L m Efl 612 9 e O O 0 IL CN b9 M O N p C) EA C � d 3 U C O � T T h Um Q a a a) (6 O U T L) a O a) C') O O U o N U U U U) U O D U U U m O O 2 U a) co I-- Or -- M> O Q N Q Q Q Q L) Q Q Q Q M C7 O Q ER EA 69 d .0 N LO O Z 99 O C O O O O C O O O O O O 0 0 N V 'IT Q V.i 0 O C)o O o d +. U >' 0 o 0 0 0 0 <0 0 0 0 0 0 0 0 x m X m U o o U 69 O 69 CM 69 O Z d1 d O. Cl) EA C) N O N a) a 0 N 0 N 0 N 0 N w 0 N 0 N 0 N 0 N Z O a) N tn� (04 m C e» 8E U U U o0 o Z Q Q o Z o o Z Grl o 0 0 N 0 LO U) yD m _ cn coQ O @ 0 rn E J as E -� D Q w .m 3 rn O = N C — N -T E d C a) p = C 2 d m _ N > m O U C . d@ R U �, > � 7 _0 O d N aci O le � V a � a) m •` � m U � �a = p L` `) m a) °� e c w x 3 c aa) c w t o p Y O O L.. m O O Co O O a) ,O a) .- O) m= U z d :+ O U U (p U= (n - C a) •.0 m — - a) -0 Q. m m U C m C m d c> o >p > CL c m o E> c a) Loa Q m= E= m d > Ln •` h• Co a) C a) z LL (� m C 'p 'O cu N Yoa U a o C o ==m O L4 @ o 41 — a) 0) a) o 4 q: Q C:Lu 3�� 0 = O a IL2 c" m Q a) t p c Q O = io > o �° aci v D O Attachment C Trigon PPO Proposal — Major Differences E-3 1. Cost - Increase for existing COMP & POS plans was 19.5%, increase with PPO proposal is 13% - Savings to County and Schools over existing plan will be $600,000, savings to employee premiums over existing plan will be $250,000. 2. Group of County and School representatives met to review and recommend this plan design. 3. Consolidates the COMP & POS Plans into one PPO plan, COMP plan now used by only 152 of 2,595 County and School members, about 50% of COMP users are retirees. 4. Eliminates the PCP (Primary Care Physician) Gatekeeper requirement for referrals to specialists. Networks are nearly identical (over 99%) 5. Raises the maximum out of pocket expenses from $1000/$2000 POS and $2000/$4000 COMP to $3000/$6000, a proposal for a medical emergency cash -in policy to assist County employees with this issue will be presented to the Board of Supervisors. 6. Specialist visits have a $40 co -pay, however, no referral is needed. 7. Outpatient surgeries and Diagnostic test carry a 10% co-insurance payment. 8. Adult Wellness and Well Baby care are no charge rather than $20 co - pay under the POS plan. 9. Drug benefits remain unchanged. No increase in employee costs. These costs now represent over 20% of all claim expenses and are currently increasing by 25% per year. 10. Increased education on the use of flexible spending accounts will be an emphasis this year. F-3 Attachment D Trigon Increase versus 2.5% Salary Increase An annual salary of $17,299 would be necessary to provide an annual increase of $432.48, or $36.04 monthly which is the increase for an employee on the current POS plan with family coverage, and continuing on family coverage in the proposed PPO plan. COMP plan members will have a decrease in premiums moving from the current COMP plan to the proposed PPO plan. $17,299 x 2.5% = $432.48 Salary Increase for 2002-03 Monthly Increase Family coverage from POS to PPO $36.04 x 12 mo's = $432.48 The County currently has 5 full-time, Trigon insured employees whose annual salary would not cover the family coverage increase from the POS plan to the PPO plan of $432.48. Of these five, only one currently has family coverage. That individual will experience a loss of $1.37 per month in that a 2.5% raise will fall short of covering the continued family coverage by $16.48 for the 2002-03 fiscal year. Attachment E -3 B s N M e s O O d. � N V / � O O U , E E CL oo E E N a. a) a) oo- e e N , O to e ago CY) CY) , >,�a f e a , cn cn �j ,0 OO U U ca O O E � � to � .� L L Ecn 0 M� 00LM CD o 0 y ® � o cu co C e N O N e (7) C)) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Lo C) U-)O U) O qt M M N N IT-- lr-- ffl- E7491- (09- 60- 60j- 619. 60- -3 B s e s , , e e , e e , f e , -3 Attachment F o ZO-ga:j Z0-uar ® ;o LO-aaa L 0-Ao N © LO -100 LO-das LO-bny LO-Inf LO -ung O L 0-Aew _ LO -AV to . LO-aew ;© L 0-gaj U N s LO-uer O 00-0aa L 00-AON 00-100 -� 00 -des OO-bny El 00-Inf 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 69- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M CO CD LO d' M N r— �} tpp 69- 69- 69- 61:3, 69- 60- A-040902-5 ACTION NO. ITEM NUMBER E-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 9, 2002 AGENDA ITEM: Request to use accumulated sick and annual leave for medical pay -out. COUNTY ADMINISTRATOR'S COMMENTS: I am asking permission to allow employees to use accumulated sick and annual leave to pay out-of-pocket expenses incurred in the use of theirhealth care. As described below, we have put a lot of thought into how this would work to the advantage of the County and the employees. I am convinced that it will be good for both. It will encourage employees to save sick leave and will reduce our operating expenses. It will also financially help those employees who need it. I do not anticipate an increase in costs at all because the employees have willingly accepted changes in the health care program (Item E.3). The County saved $600,000 in premiums over what it would have cost to maintain level service. I am asking that the Board approve this concept and allow staff to develop a policy with guidelines to protect against abuse. BACKGROUND: In order to mitigate the potential effects of the change in annual out-of-pocket maximums, a Medical Emergency Leave Cash -in Procedure is being proposed. The procedure will allow employees who have exceeded the old Point of Service (POS) plan in -network annual out-of-pocket maximums of $1,000 member, or $2,000 family, to cash -in accumulated sick or annual leave to the County should they so desire. Old POS New PPO Emergency Medical Out -of- Pocket Out -of -Pocket Leave Cash -In Maximums Maximums Limits Individual $1,000 $3,000 $2,000 Family $2,000 $6,000 $4,000 E. - It is recognized that health care costs continue to rise and that this procedure is meant to be a temporary measure to mitigate the potential effects to individual employees. As this is intended to help phase-in the new Preferred Provider Organization (PPO) medical plan, it is therefore proposed that this procedure be effective through the calendar year ending December 31, 2003. It is recommended that the procedure be reviewed again upon the renewal of health insurance rates for 2003-04 during the Spring of 2003. At that time, a recommendation to continue, amend or discontinue the procedure will be returned to the Board. SUMMARY OF INFORMATION 1. Requests for leave cash -in can be made up to the amount of actual in - network out-of-pocket expense paid by the employee that exceeds $1,000 for the employee or $2,000 for the employee's dependent/family during the calendar year. 2. Employees may request an amount sufficient to net the employee the out- of-pocket excess over the calendar year and no more than a net of $4000 subject to the limitations of the actual out-of-pocket expenditures in excess of the $1,000 per employee and $2,000 per dependent /family limits. 3. Accumulated Sick Leave and Accumulated Annual Leave balances are the only leave balances eligible to be cashed -in under this procedure. 4. Employee requests for cash -in of leave will be on a form approved by the County HR department. 5. Any leave cashed -in under this procedure is considered taxable compensation. For VRS purposes, creditable compensation is defined as annual salary not including any overtime pay, payments of a temporary nature or payments for extra duties. The leave cash -in is considered a payment of a temporary nature. 6. The gross payment to the employee will be the leave hours requested at the employee's salary rate. FISCAL IMPACT: Last year, about six employees reached their out-of-pocket maximums. So, the expected fiscal impact can be absorbed within the budget. 2 STAFF RECOMMENDATION: Staff recommends approval of the request to use accumulated sick and annual leave for medical pay -out through December 2003. Respectfully submitted, Joseph J. Sgroi Daniel Morris Approved by, Department Directors Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph P. McNamara Church _ x _ Denied () to approve request Flora _ x _ Received () McNamara_ x Referred () Minnix _ x To () Nickens _ x _ cc: File Joseph J Sgroi, Director, Human Resources Danial Morris, Director, Finance Diane D. Hyatt, Chief Financial Officer 3 DENIAL A-040902-6 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 9, 2002 SUBJECT: Request for Waiver from Water Service Connection Requirement Clearbrook Lane Water Service Area COUNTY ADMINISTRATOR'S COMMENTS: �- BACKGROUND: On November 8, 1999, the Board of Supervisors adopted Ordinance No. 110999-2, that authorized construction and financing for the Clearbrook Lane Water Line Extension Project, which established a water service area along Clearbrook Lane. As contained in the ordinance, those property owners who initially participated in the project paid a total water connection fee of $6,500. However, those properties, which connect after the February 9, 2000 deadline shall pay a minimum $6,186 construction fee plus the off-site water facility fee of $2,690 for a total water connection fee of $8,876. Section 22-71 of the Roanoke County Code requires that all occupied buildings located in the County where the county owned water system is at the lot line, or within a street or easement adjoining such lot line, shall be connected with such system. SUMMARY OF INFORMATION: Utility Department staff has been advised by Mr. Gwynn Board, who owns the property located at 5230 Clearbrook Lane, that the private well which provides water for the property needs to be replaced. By letter dated March 12, 2002, Mr. Board requested that the requirement to connect to the county water system be waived to allow him to drill another well. It should be noted that Mr. Board declined to participate in the Clearbrook Water Line Extension Project prior to the deadline of February 9, 2000. In conversations with Mr. Board, Utility Department staff was advised that he would be agreeable to paying the initial water connection fee of $6,500. However, he was not in favor of paying the established water connection fee of $8,876. E-5 OPTIONS: Option 1: Do not approve request for waiver from requirement to connect to county owned water system. Option 2: Approve request for reduction of water connection fee from $8,876 to $6,500. Option 3: Approve request for waiver from requirement to connect to county owned water system. FISCAL IMPACT: Should the waiver be granted, the County would not receive the water connection fee of $8,876 for the property. RECOMMENDATION: Staff recommends that the Board of Supervisors approve Option 1 and deny the request for a waiver. SUBMITTED BY: APPR VED: Gary Robertson, P.E. Elmer C. Hodge Utility Director County Administrator ----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: H Odell Minnix to approve Church _ x — Denied () Alternative #1 (deny request for waiver) Flora x — _ Received () McNamara_ x _ Referred () Minnix — x To () Nickens — x _ cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney 16 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 9, 2002 RESOLUTION 040902-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 9, 2002, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Acceptance of $500 grant from Department of Motor Vehicles for purchase of child safety seats and related materials by the Police Department 2. Request to authorize amendments to the County's Deferred Compensation Plans for Employees (457) and Employer Match (401 a) to incorporate federal legislation. 3. Request from Schools for appropriation of $10,935.85 for the dual enrollment program. 4. Request from Schools to accept $1,700 Virginia Commission for the Arts grant to apply toward performance by the Virginia Opera for elementary schools. 5. Request from Schools to accept $136,879 Virginia Tobacco Settlement Foundation Grant for implementation of the Life Skills Training curriculum in grades 3-8. 6. Request from Schools to accept $15,000 Learn and Serve Virginia K- 12 Grant to purchase services from Family Service of the Roanoke Valley. 2. That the Clerk to the Board is hereby authorized and directed where required by 1 law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A%�COPY TESTE:lo"t Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Lorraine Lange, Assistant Superintendent of Instruction Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board James G. Denton, Coordinator, Fine Arts Barry Trent, Coordinator, Health, Physical Education and Driver Education Janet L. McLeod, Principal, Roanoke County Career Center 2 A -040902-7.a ACTION NO. ITEM NUMBER: ....1... — I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: April 9, 2002 AGENDA ITEM: Request acceptance of Department of Motor Vehicles grant in the amount of $500.00 for the purchase of child safety seats and related materials by the Police Department. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department conducts child safety seat inspections on a regular basis, and enforces state laws regarding child safety seats as a routine function of the uniform patrol division. During the course of these activities, members of the Roanoke County Police Department come into contact with individuals who are in possession of defective or recalled child safety seats, and individuals who are indigent and are not able to afford a child safety seat for their children. SUMMARY OF INFORMATION: The Police Department wants to purchase $500.00 worth of child safety seats, locking clips, and other related child safety seat installation materials. Budget restraints do not allow for the purchase of the child safety seats and related materials without additional DMV grant funding. FISCAL IMPACT: The DMV has provided $500.00 in grant funds with no matching funds required. The grant period runs between January 1, 2002 and September 30, 2002. STAFF RECOMMENDATION: The staff recommends acceptance of the DMV grant for $500.00. 1 SUBMITTED BY: Ray Lavinder Chief of Police APPROV D: Elmer C. Hodge County Administrator I .1 ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x _ Denied () Flora _ x Received () McNamara_ x _ Referred () Minnix _ x To () Nickens _ x cc: File Ray Lavinder, Chief of Police Danial Morris, Director, Finance 2 A -040902-7.b ACTION NO. ITEM NUMBER T " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 9, 2002 AGENDA ITEM: Request to authorize amendments to the deferred compensation 457 (Employee) plan and the 401(a) (employer match) plan. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: All full-time employees are eligible to participate in the County's deferred compensation plan. The 457 employee plan was approved in 1990 and the 401(a) was approved in 1999. Both are administered by Nationwide Retirement Solutions. The employer contribution is a match of the first $10 per pay period that the employee contributes to the 457 plan. SUMMARY OF INFORMATION: The amendments to the deferred comp plan are necessary to incorporate changes, as outlined in the attachment, which are as a result of federal legislation. The changes make it easier for employees to plan for and fund retirement. There are new opportunities for participating in and increasing contributions to the deferred comp plan. Portability measures are introduced that recognize the mobility of today's workers. Limits are removed on contributions to more than one defined contribution plan and most employees can use a simple uniform table to determine minimum distributions. There is also an amendment to elect Nationwide Retirement Solutions to accept and administer the Domestic Relations Orders of plan members. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator and/or other Trustees of the Plan (specifically the County Attorney and Chief Financial Officer) to execute the amendments to the 457 and 401(a) plans. Respectfully Submitted by Danial Morris Director of Finance Approved by: Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: H Odell Minnix to approve Church _ x — Denied () Flora _ x Received () McNamara_ x Referred () Minnix — x _ To () Nickens _ x cc: File Danial Morris, Director, Finance Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer County of Roanoke Governmental Deferred Compensation Matching Plan and Trust administered by Nationwide Retirement Solutions, Inc Re: Amendments to Plan as a result of federal legislation (EGTRRA — Economic Growth and Tax Relief Reconciliation Act of 2001, and GUST — a series of legislation including Uruguay Round Agreements Act, Uniformed Services Employment and Reemployment Rights Act of 1994, Small Business Job Protection Act of 1996, Taxpayer Relief Act of 1997, Internal Revenue Service Restructuring and Reform Act of 1998, and Community Renewal Relief Act of 2000). Minimum Distribution Requirements - The regulations provide a simple, uniform table that most employees can use to determine minimum distributions during their life. Involuntary Cash-Outs - Under the prior law, a participant's account could be distributed without the participant's consent, if the balance now and at any time in the past, was not $5,000 or greater. Under the new law, only the current account balance is considered when determining if a participant's account is subject to the cash-out rules. The rollovers to the plan are disregarded in the calculation the automatic distribution amounts. Increase in Compensation Limits - The maximum amount of compensation that can be considered in determining the employer contribution and the allocation of contributions has been changed to $200,000 (indexed for inflation since 1994). Limitations on Contributions - Under the prior law the total allocation to any individual's account in a year was limited to the lesser of $35,000 or 25% of compensation. Beginning in plan years commencing after December 31, 2001, the limit will be increased to the lesser of $40,000 (adjusted for inflation in $1,000 increments) or 100% of compensation. Direct Rollovers and Rollovers from other plans - Under the prior law, a plan qualified under Section 401(a) of the Internal Revenue Code cannot accept rollovers from or provide rollovers to code Section 403(b) and 457 plans. Beginning in calendar year 2000, any distribution from a qualified 401(a) plan can be rolled over to either a 403(b) or 457 plan and any distributions from either a 403(b) or 457 plan may be rolled over to a 401(a) plan. These rules also apply in the case of a distribution to a surviving spouse, or to a spouse or former spouse who is the alternate payee under a qualified domestic relation order. Eligible rollover distribution to include after-tax employee contributions - Under the prior law, the nontaxable portion of the distribution was not eligible to be rolled over to an IRA or another qualified plan. Effective for distributions made after December 31, 2001, employees can roll over the entire amount of their distribution, including the portion that represents after tax contributions, to another qualified plan or IRA. Distribution upon Severance of Employment - A participant's elective deferrals, qualified nonelective contributions, qualified matching contributions and earnings attributable to these contributions shall be distributed upon the participant's severance from employment. The distribution shall be subject to the other provisions of the plan regarding distributions, other than provisions that require a separation from service before such amounts may be distributed. Domestic Relations Order (DRO) - Under the prior 457 environment, the plan participant was responsible for taxes on distributions from his/her account in all domestic relation circumstances. After 12/31/2001, distributions made from 457 plans will now be taxable to the individual who receives the distribution, not the participant. The amendment concerns the administration of the DRO's. The election is to have the plan administrator, Nationwide Retirement Solutions, administer the DRO's. % �+ ACTION # A-040902— / . V ITEM NUMBER MEETING DATE: April 9, 2002 AGENDA ITEM: Request from Schools for appropriation of $10,935.85 for the dual enrollment program. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain technical subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated for inservice and materials that will be used in the program. SUMMARY OF INFORMATION: Roanoke County Schools collected $27,600.00 tuition from 553 students. VWCC will reimburse $49,992.44 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $66,656.59 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $10,935.85. FISCAL IMPACT: Roanoke County Schools requests that $10,935.85 be appropriated to the instructional program for use in the dual enrollment program. STAFF RECOMMENDATION: Appropriation of the $10,935.85 for use in the dual enrollment program. Signature Lorraine Lange Assistant Superintendent of Instruction Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Signature Elmer C. Hodge County Administrator Motion by: H. Odell Minnix to approve cc: File Lorraine Lange, Assistant Superintendent of Instruction Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board VOTE No Yes Abs Church _ x Flora _ x McNamara_ x Minnix _ x Nickens _ x _ ACTION ## A -040902-7.d ITEM NUMBER -T- H MEETING DATE: April 9, 2002 AGENDA ITEM: Request from Schools to accept $1,700 Virginia Commission for the Arts grant to apply toward performance by the Virginia Opera for elementary schools. (,nTTT\TTV AT)MTMT.qTRATnR , S COMMENTS: BACKGROUND: The Virginia Commission for the Arts approved a grant in the amount of $1,700 for Roanoke County Schools to apply toward performances by the Virginia Opera for Roanoke County's elementary schools. SUMMARY OF INFORMATION: A check in the amount of $1,445 was received from the commission for the Arts on March 18, 2002. As per the contract with the Commission, the balance of $255 will be sent upon receipt of the final report. FISCAL IMPACT: None, no local matching required. STAFF RECOMMENDATION: Appropriation of the $1,700 to apply toward performances by the Virginia Opera for elementary schools. A* Signature Signature James G. Denton, Coordinator Elmer C. Hodge Fine Arts County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to approve Church _ x Denied ( ) Flora _ x Received ( ) McNamara_ x Referred ( ) Minnix _ x _ To ( ) Nickens _ x _ cc: File James G. Denton, Coordinator, Fine Arts Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board A -040902-7.e ACTION# ITEM NUMBER MEETING DATE: April 9, 2002 AGENDA ITEM: Request from Schools to accept $136,879 Virginia Tobacco Settlement Foundation Grant for implementation of the Life Skills Training curriculum in grades 3-8. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In November 2001, Roanoke County Schools was given the opportunity to apply for funds from the Virginia Tobacco Settlement Foundation. The funds had to be used for the prevention/intervention of tobacco use and programming had to include a curriculum that had research to prove that it was successful in this endeavor. The sixth grade health program presently provides instruction from the "Life Skills Training" curriculum, a research based program, that is effective not only with tobacco prevention but also alcohol and other drugs by increasing student resiliency and cognitive abilities to more critically assess situations to enhance better decision making. "The Life Skills" curriculum begins in the third grade and concludes in the 81' grade. This grant allows for a more comprehensive curriculum approach, which is a recommended prevention strategy. Furthermore, the Roanoke County Community/School Prevention Council will be offering, through various community groups and organizations, the parenting program "Preparing For The Drug -Free Years" which is for parents of students in elementary and middle age group. It is anticipated that this parallel programming will have a positive effect on the students and their parents. SUMMARY OF INFORMATION: Roanoke County Public Schools have been awarded $136,879 to be used January 2002 -June 30, 2003 for the implementation of the Life Skills Training curriculum in grades 3-8. Implementation for this project will be done through our middle school health program and an expansion of our elementary SAP program. FISCAL IMPACT: Funds are reimbursable monthly and 25% of the amount is given upfront for implementation cost. STAFF RECOMMENDATION: Appropriation of the Virginia Tobacco Settlement Foundation Grant SigAtud Signature Barry Trent, Coordinator Elmer C. Hodge Health, Physical Education and County Administrator Driver Education ------------------------------------------------------------------------------------------------------------------ Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File ACTION Motion by: H. Odell Minnix to approve VOTE No Yes Abs Church _ x Flora _ x McNamara_ x _ Minnix _ x _ Nickens x Barry Trent, Coordinator, Health, Physical Education and Driver Education Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board MEETING DATE: April 9, 2002 AGENDA ITEM: A -040902-7.f ACTION ## ITEM NUMBER Request from Schools to accept $15,000 Learn and Serve Virginia K-12 Grant to purchase services from Family Service of the Roanoke Valley. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Family Service of Roanoke Valley offers the Teen Outreach Program (TOP) to Education for Employment students at RCCC with the support of the Learn and Serve Virginia K-12 Grant. TOP provides service learning experiences to students as well as guest speakers and other activities to reinforce SOL, strengthen critical thinking, and develop effective communication skills. SUMMARY OF INFORMATION: Roanoke County Schools received the Learn and Serve Grant in the amount of $15,000 which will purchase services from Family Service that provide personnel to coordinate service learning placements, direct student activities, and allow for Roanoke County staff to attend a conference for TOP planning and training FISCAL IMPACT: The grant amount of $15,000 will cover the cost of these purchased services. STAFF RECOMMENDATION: Appropriation of the grant funds to Grant Award #00- 01 SFVA-K-12-80 Signature Janet L. McLeod Principal, Roanoke County Career Center Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION 64, �� Signature Elmer C. Hodge County Administrator Motion by: H. Odell Minnix to approve VOTE No Yes Abs Church _ x Flora _ x McNamara x Minnix _ x _ Nickens x cc: File Janet L. McLeod, Principal, Roanoke County Career Center Danial Morris, Director, Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 9, 2002 RESOLUTION 040902-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: 0. kl"4�.. Brenda J. Hol n, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File