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HomeMy WebLinkAbout11/19/2002 - Adopted Board RecordsA-111902-1 ACTION NO. ITEM NO. E — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: November 19, 2002 Request to remove water conservation restrictions Gary L. Robertson, P.E. Utility Director APPROVED BY: Elmer C. Hodge tCH County Administrator COUNTY ADMINISTRATOR'S COMMENTS: Because of the conditions outlined below, we feel comfortable in recommending the removal of mandatory restrictions at this time. This item was originally scheduled as a second reading to amend the water ordinance. Due to the favorable conditions and at the request of Gary Robertson, Utility Director, we have chosen not to bring the amendment back to the Board at this time. We would like to schedule a work session with the Board in the next few months to refine the ordinance for implementation next summer. SUMMARY OF INFORMATION: As a result of the Governor's imposition of state-wide conservation measures, existing drought conditions and the County's assistance in providing water to Roanoke City, the Board adopted an ordinance at its October 22 meeting which declared that a water supply emergency existed and implemented water conservation measures to restrict the use of water by citizens in Roanoke County. Since that time, the Governor has lifted the state mandatory restrictions, the Board has indicated an interest in removing the County's mandatory restrictions, and we have experienced relief from the drought conditions as a result of recent rainfall. In light of these changes, County staff has evaluated the advisability of lifting water restrictions on County residents. This evaluation takes into account the following information and considerations. What has been the impact on Roanoke County's water supply from the recent rains? As stated in an earlier presentation to the Board, the County water supply remains sufficient for Roanoke County and City water needs into the foreseeable future. However, the Spring Hollow reservoir dropped to a low level of approximately 1373.0 on October 28, 2002 prior to the recent rains in October and early November. The National Weather Service reported that the Roanoke area received 5.31 inches of rain in October and 1.96 'M inches so far in November, which has decreased Virginia's drought status from severe to moderate. The attached graph references critical elevations of the reservoir and their respective significance. In addition, a graph depicting historical and projected levels in the Spring Hollow reservoir and Roanoke River is provided for the Board's information. With the benefit derived from the October and November rains Utility Department operating personnel have been able to pump approximately 468 million gallons of water from the Roanoke River into the reservoir, which has raised the water level to approximately 1388. This extends the reservoir capacity at present usage to sustain water needs for an additional two months. What measures does Roanoke County plan to continue? ➢ Roanoke County plans to continue our program for placing standby wells in service. ➢ Roanoke County staff is requesting that the Board of Supervisors continue the Voluntary Water Conservation Program at this time. There are several reasons we recommend that the Voluntary Water Conservation Program remain in effect. Considering the level of drought being experienced by the region, we believe that asking our citizens to use their resources wisely is still the responsible course of action. Continued conservation of water will serve purposes such as: ➢ Extending the safe use of our water supplies. Even though Roanoke County still has a strong water system and recent rains have mitigated the effects of the severe drought, above average precipitation during the next 3 to 6 months is necessary to alleviate long-term drought conditions and replenish groundwater levels. ➢ Roanoke County still maintains water systems that are totally dependent on groundwater. These systems are particularly vulnerable to drought. STAFF RECOMMENDATION: County staff will continue to monitor any further actions taken by the State of Virginia with respect to water conservation measures. The termination of water conservation measures is within the sound discretion of the Board of Supervisors. If the Board decides to terminate the water conservation measures, County staff recommends that the Board encourage County citizens to continue voluntary conservation measures as provided in Section 22-203. VOTE: Supervisor Church motion to approve staff recommendation. cc: File Gary Robertson, Director, Utility Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Gary Robertson, Director, Utility SPRING HOLLOW RESERVOIR EZ EVATlONS /-0 VOZ UIVE NOVDW9ER /9, 2002 0 J C) Z cc CL CO o LO � o m o c� cf) c+7 m CY) N N T T T T T T T T NOIIVA313 C O U O O CL 1ST` JaO O O�� p 191 as � o S�JO JO 6c � CL A S t� ami c� — �1 Gam, �n oma � s�6 Gin � a Go co 6�� c��a ab, c'c, od, J c'Z9 9y 90 sG� C a. /> O L A ACTION NO. -111902-2 ITEM NO. .f c�, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 2002 AGENDA ITEM: Request to Approve Agreement with American Electric Power for the Purchase of Surplus Power at Spring Hollow SUBMITTED BY: Gary Robertson Utility Director APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Since 1994, Roanoke County has had a special amendment to its contract with American Electric Power (AEP) relating to Spring Hollow. In the past, Spring Hollow operated under "public authority" rates with the exception of the months of December, January, and February. During those months, we could not operate any pumps during daytime hours without paying excessive demand charges. When our contract expired July 2, 2002, AEP did not offer the same condition for Spring Hollow. AEP proposed that we choose the maximum number of pumps we wished to operate during "on peak" times throughout the year. If we chose two pumps, then we could never operate the two pumps `on peak," but could operate all five pumps off peak, if we chose. Our demand rates would be based on that maximum demand. If we chose to operate more pumps "on peak," the base charges would increase approximately $20,000 per year for each additional pump. We did not like this proposal because we knew there would be times (the past two weeks are an example) when we would desire to operate more than two pumps during "on peak" periods. However, the few times throughout the year that more than two pumps could be operated would not justify the annual demand charge for operating these pumps. These negotiations have produced the attached agreement for your consideration. This agreement allows Roanoke County to base the demand charge on a two -pump operation and allow for purchase of surplus power on the days additional pump operation is desired. The purchase of surplus power is contingent on AEP having that power available. FISCAL IMPACT: Funds are available in the Utility budget for purchase of electricity at Spring Hollow. This agreement could save as much as $40,000 per year compared to basing our demand charge on a four -pump operation under the normal contract. STAFF RECOMMENDATION: This proposal has been tested for the past month and has worked well. Staff recommends approval of the agreement after review by our attorneys VOTE: Supervisor Church motion to approve staff recommendation. cc: File Gary Robertson, Director, Utility Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Gary Robertson, Director, Utility 4ct-25-2002 03:27pm From-WILLIAMS MULLEN +18047836456 T-116 P.003/007 F-047 OCT -18-2002 14:33 AI=P IFURL 614 223 2930 P,03/07 Spring Hollow reservoir Agreement for the Purchase of Surplus Power TTUS AGREEMENT is catered into this � day of . 2002, by and between Appalachian Power Company, d/b/a American Electric Power (Company) and the Roanoke County Board of Supervisors (Customer). WITLgFSSETR W.bi..5REAS, The Company supplies the electrical power needs of the Customer under various rate schedules of Public Authority Tariff No. 9, pursuant to the C ner's acceptance of a Cc nlpany offer, to be niemoriali7xd once the status of certain conditions in the Company's offer= known, and WHEREAS, one of Customer's accounts with the Company is for service to Spring; Hollow Reservoir, a water pum*g and stoTage facility located at Spring lifillOw on the Roanokc kt ivez- (Spring Hollow), and WHEREAS, Spring Hollow's monthly maximum demand would be approxi=tely 2,900 kW:, assuming the Customer chose to operate all of the .five (5) pumps located at the facility during the on - peak period; and W REAS, Spring Hollow will normally operate two (2) pumps during the on -peak period resulting in a monthly maximum demand of 1,200 kW. NOW, THEREFORE, in consideration of the promises and mutual covenants set forth herein. the Parties agree that the Company will supply the Customer with guTplus power capacity anal energy (Surplus Power), when available from the Company and requested by the Customer, in excess of the Customer's Monthly Base Demand as defined herein., to .meet temporary increases in the Customer's normal ort -peak requirements for Spring Hollow served under Schedule L.P.S.-T.O.D. P.A., and the Customer will pay the Company for any such Surplus Power it receives, all in acrordancc with the Page 1 of 5 Oct -25-2002 03:27pm From-WILLIAMS MULLEN +18047836456 T-116 P-004/007 F-047 QCT -18-2002 14;34 REP LEGRL 614 223 2950 P.04/07 following provisions: 11 A.WA>ll(.A.0) 1JTV A. The Company, in its sole discretion, may sell Surplus Power, at such times and in such quantities as determined by the Company, to the C istorner to meet temporary iacreases in the Customer's on peak requirements, It. CONDITIONS Of SERVICE A. Surplus Power shall be reserved daily on a non-firm, as available, basis. B. The minimum Surplus Power Reservation by the Culgomer allowed under the team of this Agreement shall be 1,000 kW (I MW). Foch Stuplas Power Reservation made by the Customer shall be in whole megawatts (MW). C. Monthly Base Demand shall be 1,200 kW, the mount of the Customer's On -Peak Capacity Reservation under Schedule L.P.S.-T.O.D. P.A., wWch assumes a two -pump operation during the on- peak period. D. The sale of Surplus Power sh4l be limited to demands in excess of the Monthly Base Demand.. E. In the event the Customer increases their 4n, -Peale CapaaityReservation under Schedule L.P.S.-T.O.D. P.A., the Monthly Ease Demand shall be adjusted by an equivalent amount in kW. In no event shall the Monthly Base Demand be less than the Custorner's monthly billing demand under Schedule L.P.S.-T.0.17. P.A. for the month. F. The Company restfvcs the right to recall the sale of Surplus Power to the Customer at any tirne. The Company will endeavor to provide as much advance notice as possible or intem.rptions of service. Ilowevrr. the Customer shalt interrupt service within ten (10) minutes if so requested. Page 2 of 5 Oct -25-2002 03:27pm From-WILLIAMS MULLEN +15047886456: T-116 P.005/007 F-047 OCT -18-2002 14:34 aEP LEGAL. 614 223 295m P.osfo,? G. 1 1the sale of Surplus Power to the Customar is recalled, the terms of this Agreement shall not apply during the interruption period and the Customer shall be billed in accordance with all other provigians of Schedule LV_S.-T.O.D. .D. P.A, Unauthorized Dcmaud shall lie the difference between the maximum thirty -minute integrated demand recorded after Surplus Power is recalled and the Monthly Base Dema d. The Company reserves the right to diacontinue service to the Customer wader this Agreement if Unautborized Demand occurs two (2) times during the term of this Agrcczn=t. H. No responsibility or liability of any kind shall attach to or he incurred by the Company for, or on account of, any loss, cost, expense or damage caused by or resulting from either directly or indirectly, a rccall of Surplus Power service undar this Agreement. 111. MONTHLY Y CHARGES A. The Company, in its sole ,judgement, shall determine the Daily Domand and Energy Charges at which it will sell Surplus Power, The Customer may contact the appropriate Company porsonnel and arrange to reserve Surplus Power, if available, at anytime prior to 4 p.m. (EST) of the day immediately preceding the reservation date. Such arrangements shall specify the reservation slate and the Surplus Power Reservatioa in whole megawaM (MW). B. If'the sale of Surplus Power to the Customer is recalled, the Daily Derttartd Charger shall be reduced by an snzount equal to 1/13th of the Dailynemand Charge for each hour or portion of an hour that the sale of Surplus Power to the Customer is recalled. C. For each 30 -minute interval during the on-peakperiod, the Surplus Demand in 1` W shall be derived by the following formula: (Interval kW - Monthly Base Demand) Page 3 of 5 Oct -25-2002 08:27pm From-WILLIAMS MULLEN +16047836456 T-116 P.006/007 F-047 QCT -18-2002 14:34 PEP L.EGRL 614 223 2950 P.06/'07 -' In no event shall the calculated Surplus Demand in kW in any 30»minute interval be less than zero (0) near greater than the Surplus Power Reservation. D. Surplus Billing Energy shall be the sum of the Surplus remand in kW for each 30 -minute interval during the ars-peak period divided by. two (2), Billing energy under Schedule L.P.S.-T.ta.D. P.A. shall exclude Surplus Billing Erzergy. E. Surplus Damand in kW shall be deducted from the Customees 30 -minute integrated demand in kW for billing purposes undor Schedule L.P.S.-T.C.D. P.A. provided that the 30 -minute integrated demand so adjusted shall not be less than the Monthly nese Demand. F. The Charges for Surplus Power purchased by the Custom or skull be the sur. of the following; 1. The product of the Surplus Power Rzsmation and the :gaily D=aud Charge; 2. The product ofthe Surplus Billing Energy and the Daily Energy Charge; 3. The product of Unauthorizod Demand aW the Schedule L.P.S.-T.O.D. P.A. Dein=d Cksaige; 4. Any applicable tax which is herein g cr enacted during the tcnn of this Agreement that imposes a tax on the Customer that is to be oollex,-ted by the Company; and S. Charges pursuant to any adjustment clauses, applicable to Schedule L.P.S.-T.O,D. P.A. A. This Agreement shall become effective as of The bate first above written. The initial term Page 4 of 5 Oct -25-2002 03:28pm From-WILLIAMS MULLEN +18047836455 T-116 P-007/007 F-047 ©CT -18-2002 14:34 AEF LEUPL. 614 223 2950 P. p7�07 of the Agreement shall extend through December 31,:2003, and the Agreement shall automatically terminate on that date unless extended as provided in Items 13, below. B. If, prior to December 31, 2003, the conditions in the Company's offer (as referenced is the first WHEREAS clause above) have been rrnet,,aud he Customer and Company have entore d into a contract for firm service through Juno 30, 2007, then the term of this Agreement shall automatically be extended through `.;June 30, 2007, when it shall terminate. C. During either the initial term or any extension themof, either the Customer or the Company may cannel this Surplus Power Agreement by providing ninety (9t.') days, vnittern notice to the other party. D. Except as modified herair6 the Parties ag= that the terms and conditions contained in Schedule L.P.S.-T.O.D, P.A. shall remain in full force and effect. IN WITNESS VfHE OF, the Parties hereto have caused this Agreement to be executed by their respective corporate officers or agents, duly authorized, as of the day aDd yoar first written above. APPALACMAN POWER COMPANY d/b/a AMEFACA.N ELECTRIC POWER (Company) By: (pmt) Title - ROANOKE COUNTY BOARD OF SUPERVISOR (Customer) By: (print) TnTPI R. P17 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON NOVEMBER 19, 2002 RESOLUTION 111902-3 FOR APPROVAL OF A RENEWAL AMENDMENT TO AN AGREEMENT WITH BELL ATLANTIC - VIRGINIA, INC. (NOW VERIZON VIRGINIA, INC.) TO SUBLEASE TOWER SPACE AND EQUIPMENT BUILDING SPACE FOR A REPEATER ANTENNA ON POOR MOUNTAIN IN THE WINDSOR HILLS MAGISTERIAL DISTRICT AS PART OF THE E911 COMMUNICATION SYSTEM WHEREAS, the Board of Supervisors adopted Ordinance 012798-3 authorizing the execution of a sublease agreement with Bell Atlantic - Virginia, Inc. (now Verizon Virginia, Inc.) for tower and equipment building space for a repeater antenna as part of the E911 communication system at a tower site on Poor Mountain in the Windsor Hills Magisterial District of Roanoke County, for an initial term of five years beginning January 1, 1998; and, WHEREAS, this site is critical to Roanoke County's public safety communications in that is serves as a backup system to the entire 800MHz radio system should a failure occur and has a secondary role of providing communications in areas not covered by the main system, such as on the back side of Poor Mountain and areas of Bent Mountain; and WHEREAS, this repeater site is necessary for the health, safety, and welfare of the citizens of Roanoke County; and, WHEREAS, Section 18.04 of the County Charter requires the adoption of an ordinance to acquire an interest in real estate; however, after such ordinance shall have taken effect, all subsequent proceedings incidental thereto may be taken by resolution of the Board, and WHEREAS, the County desires to enter into an amendment of the sublease agreement to extend the sublease for an additional five year term ending December 31, 2007. 1 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the County Administrator, or an Assistant County Administrator, is hereby authorized to execute the necessary documents and/or agreements for renewal of the sublease, dated December 30, 1997, of the tower space and equipment building space at the Bell -Atlantic - Virginia, Inc. (now Verizon Virginia, Inc.) tower site on Poor Mountain, through the period ending December 31, 2007, with annuals renewals thereafter, and upon form approved by the County Attorney. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: -L/11/1 ( ( 4, ////, d A U4 4,48 X ' Y -Z Diane S. Childers Clerk to the Board of Supervisors cc: File Anne Marie Green, Director, General Services Danial Morris, Director, Finance Paul M. Mahoney, County Attorney 2 A-111902-4 ACTION NO. ITEM NO. E- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: November 19, 2002 Approval of Dental Plan Renewal 2003 Rebecca Owens Finance Manager Elmer C. Hodge 6t -'N County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Schools participate in a fully insured group dental insurance program for their eligible employees and retirees. The provider is Delta Dental and the group includes members from the Roanoke Valley Regional Health Care Consortium. The Consortium contract with the present vendor began January 1, 1998 and ends on December 31, 2002. The Consortium, through Roanoke County Finance, issued a request for proposals to renew the dental insurance contract for Consortium members. Proposals were received from Delta Dental, MetLife, CIGNA and United Concordia. The Consortium members and Palmer & Cay Consulting Group evaluated the proposals. Consortium members voted to accept the proposal from Delta Dental. The proposal calls for an initial one-year term with a renewal option for each of two additional years. FISCAL IMPACT: Dental rates for employees are brought forward to the Board during the spring, along with group health insurance rates, for approval. The rate increases for the Delta Dental plan have averaged less than 4% annually since 1998 and did not change during 2002. Therefore there was no budget impact for the 2002-03 fiscal year. The plan renewal calls for a 3% increase in rates for 2003 and guarantees a rate increase for 2004 of less than 5%. ALTERNATIVES: Approval of Delta Dental as the service provider for the group dental insurance plan. 2. Do not approve use of the Consortium request for proposals group dental insurance plan. STAFF RECOMMENDATION: Staff recommends approval of alternative number 1, continuing with Delta Dental as the service provider for the group dental insurance plan. VOTE: Supervisor Flora motion to approve staff recommendation. cc: File Rebecca Owens, Finance Manager Joe Sgroi, Director, Human Resources Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Rebecca Owens, Finance Manager Joe Sgroi, Director, Human Resources ACTION NO. „-111902-5 ITEM NO. E AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: November 19, 2002 2003 Holiday Schedule Joe Sgroi Director of Human Resources Elmer C. Hodge &-0 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In 2002, the Board designated two minor holidays in which the County would be open, but which would become floating holidays. Employees now have eight holiday hours earned for each of these two floating holidays when they occur that can be used in the same manner in which annual leave is scheduled. The nine holidays in which the County closed for the 2002 year were: New Year's Day Martin Luther King Day Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Eve* Christmas Day Tuesday, January 1 Monday, January 21 Monday, May 27 Thursday, July 4 Monday, September 2 Thursday, November 28 Friday, November 29 Tuesday, December 24 Wednesday, December 25 *Note: For the year 2001 and 2002, Christmas Eve was designated as a holiday rather than the minor holiday of Columbus Day. Below is a 2003 proposed calendar for your review: New Year's Day Martin Luther King Day President's Day Memorial Day Independence Day Labor Day Wednesday, January 1 Monday, January 20 Monday, February 17 (County open, floating holiday) Monday, May 26 Friday, July 4 Monday, September 1 Columbus Day Monday, October 13 Designate Christmas Eve Wednesday 12/24/03 or Day After Christmas Friday 12/26. Veteran's Day Tuesday, November 11 (County open, floating holiday) Thanksgiving Day Thursday, November 27 Day after Thanksgiving Friday, November 28 Christmas Day Thursday, December 25 SUN MON TUE WED THU FRI SAT Possible Close Christmas Christmas instead of Eve Wednesday There is an operational benefit to considering closing Friday 12/26/03 the day after Christmas in that the citizens may find it easier to remember and take care of business in the first three days of the week. FISCAL IMPACT: None ALTERNATIVES: Alternative 1: Instead of 2 floating holidays (Presidents' Day and Veterans' Day) like this year, designate 3 floating holidays to include Presidents' Day, Veterans' Day and Columbus Day. Alternative 2: Continue with Presidents' Day and Veterans' Day as the 2 Floating Holidays and again, designate Christmas Eve Wednesday, 12/24/2003 as a holiday rather than Columbus Day in October 2003. Alternative 3: Continue with Presidents' Day and Veterans' Day as the 2 Floating Holidays and designate Friday 12/26 the day after Christmas as a County Holiday when the offices will be closed rather than Columbus Day in October 2003. STAFF RECOMMENDATION: Staff recommends Alternative 3. VOTE: Supervisor Chuch motion to approve staff recommendation (Alternative #3). cc: File Joe Sgroi, Director, Human Resources Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Joe Sgroi, Director, Human Resources A-111902-6 ACTION NO. ITEM NO. - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: November 19, 2002 Additional Appropriations for FY 2002-2003 Brent Robertson Budget Director APPROVED BY: Elmer C. Hodge M 0 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: It is my understanding as a result of the work session on November 5 that the Board is interested in making up these projected shortfalls. The Board instructed staff to bring this matter back at the next Board meeting, and I am accordingly requesting an appropriation to cover all but the $70,000 reduction to law enforcement. This amount will be handled through deferment of vehicle purchases. I recommend that this funding appropriation be taken from year-end funds. SUMMARY OF INFORMATION: At a work session held November 5, 2002 we reported on the latest state budget reductions. As of November 1, 2002, an additional $121,063 was being cut from four of the five Constitutional Officers, $70,448 from Law Enforcement, and $35,716 from the Library System. This second round of reductions brings the total reductions for this fiscal year to $483,507. The breakdowns of the reductions are as follows: Clerk of the Circuit Court 45,920 Commonwealth's Attorney 29,729 Commissioner of the Revenue 23,146 Treasurer 22,268 Library - Local Aid 35,716 Sheriff 0 Police 70,448 Total $227,227 FISCAL IMPACT: Constitutional Officers and department directors provided information as to how this latest round of cuts would adversely affect service to citizens (i.e., hours of service may be reduced or offices closed and library acquisitions reduced). There may be possible means of minimizing the impact of reduced state funding in the Police Department and Sheriff's Office. STAFF RECOMMENDATION: If the Board's desire is to fund the state's reductions, staff recommends appropriating $156,779 out of the FY 2001-2002 year-end balance to offset the revenue loss. This appropriation does not include funding the reduction in law enforcement funds, as the Police Department will defer vehicle purchases to make up for the loss in revenue. VOTE: Supervisor Altizer motion to approve staff recommendation (appropriating $156,799 out of FY 2001-2002 year-end balance to offset revenue loss) with the modification that $70,000 will also be appropriated to fund purchase of new police vehicles. Supervisor McNamara motion to amend Supervisor Altizer's motion without including $70,000 for purchase of vehicles and with the stipulation that funding be taken from current year budget. Motion denied by the following vote. Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ❑ ® ❑ Mr. Altizer ❑ ® ❑ Mr. Church ❑ ® ❑ Supervisor Altizer motion to approve appropriation of $156,799 plus $70,000 for purchase of police vehicles with funding from current year budget to offset revenue loss Motion approved by following vote: cc: File Brent Robertson, Director, Budget Danial Morris, Director, Finance Diane Hyatt, Chief Financial Officer Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Brent Robertson, Director, Budget Danial Morris, Director, Finance Diane Hyatt, Chief Financial Officer AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 2002 RESOLUTION 111902-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for November 19, 2002 designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of minutes - July 9, October 31 and November 5, 2002 2. Request to accept Salisbury Drive into the Virginia Department of Transportation Secondary System That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 18TH DAY OF NOVEMBER, 2002, ADOPTED THE FOLLOWING: RESOLUTION 111902-7.a REQUESTING ACCEPTANCE OF SALISBURY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Flora, McNamara, Minnix Nickens Church Nays: None Absent: None A Copy Teste: - hj�-�j 1, &94,422 Diane S. Childers Clerk to the Board of Supervisors cc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File oi,y8 7.82 141 7A -J I \6 45 I .,,... �$ 8 rr "os k •6AI o 8A - /j 5842 YS� 5 26. 40.5f�1 7 1 6 �r m 2.03 Ac. �9 6' 26 Y 5848 t 1.40 J2 812 5896 D� 169-.77 p � 9A 4 �p9 ^ 6_ 3 � 5841 5810 �b p 3a.87 �1, D 10. Om $ 2pa ^. aha 70 ♦\1 $ 69 ♦♦♦♦ '29 �`♦ 17 18 19 6 se Js `♦ ll' �� ♦ si \♦ 1.41 Ac. LO 1.41 Aa A�• N ♦♦ 20 5824 5877 `♦ x 10A 91.35 \\^ 1�ry♦ 2 ortion Sali Drive.�t e 03 74.81 174.44 11A 96` ♦O g� 6, `L 16 •N cept 5826 .SB40 0 0\ N 13- . 15• 5818 s3.as cV SB4s 21 SB20 rn O SB77 - 63.09 �c, - n w 0 7.04 9.. '�• `O w 3. W 47 13A SBIO 69 �c' 81.61 ' 64 112.26 9 �5� 7619 gL 18.18 5818 04 14. `♦ 9� 108.50 5852 1, ♦ 5807 ♦♦ �� 4.11 1 S3 9S �7F �S :5� 4 hart 5819 S 2 SY 9�2 �� ♦� 5829 SB45 S j 2. 581235-2B 5952 5809 Y. 2 p s3Ss ; _ 28 N 27 26 W 5806' i) 29 0 o x o 5955 A.. 15.94 6' / 19 ry 25 27.49 / 1- o� 5801 35.26 O of 30�, 5 12 - 0 7 ... '99.37 c, �r397 16 0. 15 14 51.64 /1 � �p p 109.27 41.93 r ry♦ , 5866 22 1.66 � - 2 5858 'So - 23 ^ 1.39 Ac. 10 N 0 9 A N `70 NORTH ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Scale: I"=150' STEEPLEHUNT OF CANTERBURY PARK. Acceptance of Salisbury Dr. into the Virginia Department of Transportation Secondary System. m L -i E: Id V'N ■N C \ k � g 6 4; ri ca 0 Cb 0 11 CL 0 a. c CL ZL a- a. 10, 00 CO3 M y / \ � $ � $ � $ � § � $ � ) ��$ 0. tr r 4 e e e Lr o E: Lt � e E CD z ' f - , 1 - - - 7 z 1 I I m AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 2002 RESOLUTION 111902-8 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Closed Meeting File A-111902-9 ACTION NO. ITEM NO. i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 2002 AGENDA ITEM: Presentation from the U.S. Marine Corps Reserve Unit and the Marine Corps League and appropriation of $7,000 proceeds from the 7th Annual Marine Mud Run SUBMITTED BY: Pete Haislip Director — Parks, Recreation & Tourism APPROVED BY: Elmer C. Hodge OU - County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: For the past seven years the Marine Corps Reserve Unit, Company B, 4th Combat Engineer Battalion and the Marine Corps League, in cooperation with the Roanoke County Department of Parks, Recreation, and Tourism and many other corporate sponsors, have sponsored the Mud Run in Green Hill Park. The event is designed to raise funds for the Toys for Tots program and Camp Roanoke. This event continues to be one of the largest and most successful running events in the Valley and has received wonderful media support from around the state. It is a family event that includes runners from ages three years old to the 70's. This year the contribution to Camp Roanoke from the Marines was $7,000, which brings the total amount contributed to $34,200. Attending the meeting to make the presentation of the check will be Marine Corp League Commandant Mike Shepherd; Captain Kevin Harbison, Inspector Instructor B Company; Staff Sargeant Guzman, Toys for Tots Coordinator; Fred Doyle, Past Commandant; and James Stokes, Marine Corps League. The County is deeply grateful to the Marine Corps League and the U. S. Marine Corps Reserve Unit for their financial support of Camp Roanoke over the years and will present to them Certificates of Recognition expressing our appreciation. FISCAL IMPACT: The funds will be added to the Camp Roanoke renovation fund. STAFF RECOMMENDATION: Staff recommends that the Board accept the $7,000 check and appropriate the funds to the Camp Roanoke renovation fund, and that the Marine Corps Reserve Unit and Marine Corps League be presented Certificates of Recognition for their financial support of Camp Roanoke for seven years. VOTE: Supervisor Church motion to approve staff recommendation. cc: File Pete Haislip, Director, Parks, Recreation & Tourism, Danial Morris, Director, Finance Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Pete Haislip, Director, Parks, Recreation & Tourism, Danial Morris, Director, Finance 1111111liq 11111111 i�11111 1111 AwARDED To Uo S. MARINE CORPS RESERVE UNIT In appreciation of their continued support of Camp Roanoke For the past seven years, the Marine Corps Reserve Unit, Company B, 4" Combat Engineer Battalion, and the Marine Corps League, in cooperation with the Roanoke County Department of Parks, Recreation & Tourism and other corporate sponsors, have hosted the Marine Mud Run in Careen Hill Park. This event is designed to raise funds for the Toys for Tots Program and Camp Roanoke. ® This event continues to be one of the largest and most successful running events in the Malley, receiving media support froin around the state and includes runners from ages three years to the 70's. The contribution from the Marines this year was $7,000 and brings the total amount contributed to $34,200 ed this 1 "' day of November, 2002. oseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors 6244V Lv*on Elsner C. Hodge, County Administrator %lk J In appreciation of their continued support of Camp Roanoke In ]For the past seven years, the Marine Corps Reserve Unit, Company B, 4"' Combat Engineer Battalion, and the Marine Corps League, in cooperation with the Roanoke County Department of Parks, Recreation & Tourism and other corporate sponsors, have hosted the Marine Mud Run in Green Hili Park. w This event is designed to raise funds for the Toys for Tots Program and Camp Roanoke. This event continues to be one of the largest and most successful running events in the Valley, receiving media support from around the state and includes runners from ages three years to the 70's. ® The contribution from the Marines this year was $7,000 and brings the total amount contributed to $34,200. " -- -`ed this 19"' day of november, 200.2. QV,a( �3. "6Q 'OJ*UA44• sep B. "Butch" Church, Chairman Roanoke County Board of Supervisors 62tov _ Elmer C. Hodge, County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 19, 2002 ORDINANCE 111902-13 TO CHANGE THE ZONING CLASSIFICATION OF A 16.255 -ACRE TRACT OF REAL ESTATE LOCATED IN THE 6000 BLOCK OF COVE ROAD (TAX MAP NO. 36.15-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2 TO THE ZONING CLASSIFICATION OF R-1 UPON THE APPLICATION OF LARRY G. AND IDA JANE E. CONNER WHEREAS, the first reading of this ordinance was held on October 22, 2002, and the second reading and public hearing were held November 19, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 5, 2002; and law. WHEREAS, legal notice and advertisement has been provided as required by BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 16.255 acres, as described herein, and located in the 6000 block of Cove Road (Tax Map Number 36.15-1-2) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of R-1, Low Density Residential District. 2. That this action is taken upon the application of Larry G. and Ida Jane E. Conner. 3. That said real estate is more fully described as follows: BEGINNING at an iron pin found at the northerly corner of the property of Charles C. Harris (DB 1314, page 414) and being shown as Corner No. 10 on Plat for Larry G. Conner and Ida Jane E. Conner showing the Subdivision of Tax Parcel 36.15-2-10, Creating New Parcel A (16.255 acres) and New Parcel B. (21,690 acres) by Balzer & Associates dated 11 October 1989 and recorded in the Office of the Clerk of the Circuit Court of the County of Roanoke, Virginia, in Plat Book 12, page 28; thence with the northerly line of New Parcel B of the aforesaid plat and the property of Charles C. Harris, S. 12 deg. 48 min. 37 sec. W. 741.46 feet to Corner No. 6 on the aforesaid plat; thence leaving the Harris property and with the easterly line of Section 9, Montclair Estates (PB 9, page 279) S. 85 deg. 15 min. 15 sec. W. 356.02 feet to Corner No. 7 on the aforesaid plat; thence leaving Montclair Estates and with the easterly line of Pinkerton Properties, LLC (DB 1521, page 143), N. 34 deg. 10 min. 10 sec. W. 803.21 feet to Corner No. 8 on the aforesaid plat; thence laveing the property of Pinkerton Properties, LLC, and with the southerly line of the Levi Huffman Estate (DB 204, page 276) N. 48 deg. 23 min. 25 deg. E. 749.62 feet to Corner No. 9 on the aforesaid plat; thence leaving the Huffman property and with the property of Jack C. Garst, et ux, S. 60 deg. 58 min. 15 sec. E. 289.94 feet to a point; thence leaving the Garst property and with the property of Larry G. Conner and Ida Jane E. Conner (DB 948, page 235) S. 30 deg. 08 min. 35 sec. E. 311.29 feet to Corner No. 10, the Point of Beginning and containing 16.255 acres, and being all of New Parcel A as shown on the aforesaid plat. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None 2 2 A COPY TESTE: LAIti Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 3 S-' ROANOKE COUNTY Applicants name: Larry G.Conner & Ida Jane E. Conner DEPARTMENT OF Zoning: Rezoning COMMUNITY DEVELOPMENT Proposed Zoning: R-1 Tax Map No. 36.15-01-02 , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, NOVEMBER 19, 2002 RESOLUTION 111902-10 FOR APPROVAL OF COUNTY -STATE AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FOLLOWING PROJECTS - EXTENSION OF INDIAN GRAVE ROAD AND INTERSECTION IMPROVEMENTS AND REMOVAL OF THE BRIDGE AND A PORTION OF CLEARBROOK LANE WHEREAS, Title 33.1 of the Code of Virginia provides for the availability of funds for implementing approved improvements to public streets to enhance and promote economic and industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing the Clearbrook/Indian Grave Road area of Roanoke County for the purpose of job creation for the citizens of the Roanoke Valley; and Etl WHEREAS, the Commonwealth Transportation Board has approved this project; WHEREAS, the Virginia Department of Transportation (VDOT) has estimated the cost of these projects to be $1.6 million; and NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes the County Administrator or his designee to enter into a County -State agreement allowing the County to advertise, bid, award, and administer the construction contract for certain road improvements to Indian Grave Road (Project #0675-080-320, C501) for the extension of Indian Grave Road and for intersection improvements, and for removal of the bridge and a portion of Clearbook Lane (Project #0674-080-319, N501, B689), said contract to be on a form approved by the County Attorney. On motion of Supervisor Minnix to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None AOPY TESTE: I I djL,2) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation Paul M Mahoney, County Attorney �❑ � • �6 /! _ � � j J 4� �� E a'" � ''fid f� ' fro �° /,�,' `�. /,,/•s f' � r � F'�j'"� �. ell i/ now— / CD !• �` � ,,� / 01,E �`�!`/�Q' �f !' ,meq ~`'�, ,•� ' `�'�• i falp 8 F 1 Z{ti� •'� ` � C r • /'� ^`[� � !.' � F/ was. BO rn N A�• / ; z \ rn Jr to 00 / �� f,,: • r' a" �� , � ,, � \` a�' '� f � D c>i \ � �\ \V� N W�.�f` ,FOf a' � %i tJr- /. �� ,I ^. �,psw'° t K Z '"r�,.✓`r" �t, �. q�1•d�0 �,✓" loo XI C Q m � ` `ter• o\ A=� L CZ fn INDIAN GRAVE & ROUTE 220 INTERSECTION IMPROVEMENTS r� 4 DOM NOVZn= 14,BOOE SCAM V-200' N� N p , g o 910 z o= Mo 9 NtMa < p50 ! s 00' / to 5' z A°m ArCa z ,C .yZy y Z S O K m M _ A 9 i P9 O' >� 'oAS i N Ho O z N° tidti • o .40 9 091 A \ 0 m , N ` \ 0 c e \ F \\ m � A J� ` D = A m A' � A N M m a c m - INDIAN GRAVE & ROUTE 220 u, \ \ INTERSECTION IMPROVEMENTS 0 ° Oo� 0 1 O WE NOVEMBER 14,200E SCAM 1'•200' A-1 11902-11 ACTION NO. ITEM NO. IS -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 2002 AGENDA ITEM: Second reading of ordinance to rezone 22.743 acres from AR Agricultural Residential District to R-1 Low Density Residential District for development of single family housing located at Virginia Secondary Route 688 (Cotton Hill Road) and Raintree Road, Cave Spring Magisterial District, upon the petition of Cotton Hill Land Company, LC. SUBMITTED BY: Arnold Covey, Director Department of Community Development APPROVED BY: Elmer C. Hodge County Administrator SUMMARY OF INFORMATION: Applicant has requested that this matter be referred back to the Planning Commission to evaluate their request for a reconsideration. VOTE: Supervisor Minnix motion to deny request to return the matter to the Planning Commission. Motion approved by following vote: cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul M. Mahoney, County Attorney Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Paul M. Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 2002 ORDINANCE 111902-12 GRANTING A SPECIAL USE PERMIT TO SHEREE AND JAMES RINGER FOR A HOME OCCUPATION IN AN ACCESSORY STRUCTURE TO BE LOCATED AT 3564 GRANDIN ROAD (TAX MAP NO. 68.17- 2-16), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Sheree and James Ringer have filed a petition for a special use permit for a home occupation in an accessory structure to be located at 3564 Grandin Raod (Tax Map No. 68.17-2-16) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 5, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 22, 2002; the second reading and public hearing on this matter was held on November 19, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Sheree and James Ringer for a home occupation in an accessory structure to be located at 3564 Grandin Road (Tax Map No. 68.17-2-16) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this 1 ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: �jj*/W 6, A A E/Ig 1) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner William E. Driver, Director, Real Estate Valuation Paul M. Mahoney, County Attorney 2 NORTH 9 r ROANOKE COUNTY Applicants Name: Ehelce & James Ringer DEPARTMENT OF c Zoning: Existing R>, Proposed SUP COMMUNITY DEVELOPMENT Tax Map No. 68.17-2-16 886 C;ty din Rd gt, Gran �,�..•� 100 .I: 100 M28 100 3534 Roan ke 18.23 g1.37 Mm 35F6 X59 N 10. 1"2. _ F I 14. 14. 113. o ��.a��z_•� .;rl 7 100 1 100 fE t 7�` too 1a 13 aui,:j00 � 72 N 11 23. o 11A N 22. 21. o - 20. 18. N 17. 18.E 3527 N — .=I7 100 3545 .7338 00 3539 I 'fir 100 pverbroo 100 ^ r ROANOKE COUNTY Applicants Name: Ehelce & James Ringer DEPARTMENT OF c Zoning: Existing R>, Proposed SUP COMMUNITY DEVELOPMENT Tax Map No. 68.17-2-16 A-111902-14 ACTION NO. ITEM NO. -7-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 2002 AGENDA ITEM: Public hearing on proposed charter amendments to Roanoke County Charter SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On November 5, 2002, the Board of Supervisors authorized the publication of a legal notice scheduling a public hearing for 7:00 p.m. on November 19, 2002, seeking citizen comment on several proposed amendments to the Roanoke County Charter. This notice was published on November 9, 2002. Sec. 15.2-2-2 of the State Code sets out the procedure for a locality to request an amendment to its existing Charter. The locality must publish in a newspaper of general circulation the text or an informative summary of the charter amendment. This publication must also provide at least ten days notice of the time and place of a hearing on this charter amendment. Upon completion of the public hearing and adoption of the amendments the locality may request the General Assembly to grant it an amendment to its existing charter. The full text of the proposed amendments is attached to this report. A summary of the proposed Charter amendments is as follows: Sec. 2.02 - Taxing powers. - In addition to the powers granted by other sections of the charter and general law, the county shall have the additional power to levy and collect taxes on cigarettes and tobacco products, pursuant to Section 58.1-3832 of the Code of Virginia. Sec. 11.04 - Social Services Board. - The title of the social services board shall be changed to social services advisory board and the membership on the board shall be increased from three to at least seven members to be appointed by the board of supervisors to serve terms of four years, one representing each election or magisterial district, and one representative from the City of Salem. Sec. 12.02 - School Board. - The county school board shall be composed of the same number of members as there are members of the board of supervisors and shall be elected by the voters from each magisterial district rather than appointed by the school board selection commission. STAFF RECOMMENDATION: Staff recommends that the Board hold the public hearing as scheduled. The next item on your agenda is the consideration of a resolution adopting the County's legislative program for the 2003 session of the Virginia General Assembly. This resolution includes the adoption of the proposed Charter amendments. VOTE: Supervisor McNamara motion to approve staff recommendation. cc: File Paul M. Mahoney, County Attorney Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Paul M. Mahoney, County Attorney § 2.02. Taxing powers. --In addition to the powers granted by other sections of this Charter and general law, the county shall have the power to raise annually by taxes and assessments, as permitted and limited by general law, in the county such sums of money as the board of supervisors shall deem necessary to pay the debts and defray the expenses of the county in such manner as the board of supervisors shall deem expedient. In addition to, but not as a limitation upon, this general grant of power the county shall have power to levy and collect ad valorum taxes on real estate and tangible personal property and machinery and tools; to levy and collect taxes for admission to or other charge for any public amusement, entertainment, performance, exhibition, sport or athletic event in the county, which taxes may be added to and collected with the price of such admission or other charge; to levy and collect taxes on hotel and motel rooms not to exceed five percent of the amount charged for the occupancy thereof; to levy and collect taxes on the sale of meals, including nonalcoholic beverages, only as provided for by general law and such tax shall apply also to food prepared on premises and sold to take out, such tax is subject to limitations as may be imposed by general law; to levy and collect taxes on cigarettes and tobacco products, pursuant to Section 58.1- 3832; to levy and collect privilege taxes, local general retail sales and use taxes as provided by law; unless prohibited by law, to require licenses, prohibit the conduct of any business, profession, vocation or calling without such license, require taxes to be paid on such licenses in respect of all businesses, professions, vocations and callings not exempted by prohibition of general law; to franchise any business or calling so as to protect the public interest; and to require licenses of all owners of vehicles of all kinds for the privilege of using the streets and other public places in the county, require taxes to be paid on such licenses and prohibit the use of streets, alleys and other public places in the county without such license; prev+ded tobaGGO predUGtE; ether than these taxes speGially allthGFized ill Title 58.1 of the Gode. In addition to the other powers conferred by law, the County of Roanoke shall have the power to impose, levy, and collect, in such manner as its board may deed expedient, a consumer or subscriber tax at a rate or rates not exceeding those authorized by general law upon the amount paid for the use of gas, electricity, telephone, and any other public utility service within the county, or upon the amount paid for any one or more of such public utility services, and may provide that such tax shall be added to and collected with bills rendered consumers and subscribers for such services. T- I (Acts of Assembly, 1989 session, Ch. 119, approved 3-6-89; Acts of Assembly, 1993 session, Ch. 3, approved 2-9-93) Sec. 11.04. Social Services Advisory Board. - The social services advisory board shall consist of three at least seven existing members appointed by the board of supervisors to serve terms of four years, one representing each election or magisterial district, and one representative from the City of Salem. One member shall also be a member of the board of supervisors. The board shall elect its own chairman and shall meet bi-monthly. In addition to regularly scheduled meetings, it may meet at the call of the chairman or on the petition of at least two of the members. The social services advisory board shall have the authority to adopt necessary rules and regulations not in conflict with this charter or general law concerning such department. Sec. 12.02. School board. - The county school board shall be composed of the same number of members as there are members of the board of supervisors, who shall be elected by the voters from each magisterial or election district of the county, W49 for four-year terms. The school board shall elect its own chairman. The chairman of the school board shall be considered head of this department for the purpose of appearing before the board of supervisors, unless some other person in the department shall be designated by the school board for such purpose. ILI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 2002 RESOLUTION 111902-15 ADOPTING A LEGISLATIVE PROGRAM FOR THE 2003 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 2003 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2003 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2003 session of the Virginia General Assembly for its favorable consideration and adoption. 1) Approve amendments to the Roanoke County Charter as follows: Sec. 2.02 - Taxing powers. - In addition to the powers granted by other sections of the charter and general law, the county shall have the additional power to levy and collect taxes on cigarettes and tobacco products, pursuant to Section 58.1-3832 of the Code of Virginia. Sec. 11.04 - Social Services Board. - The title of the social services board shall be changed to social services advisory board and the membership on the board shall be increased from three to at least seven members to be appointed by the board of supervisors to serve terms of four years, one representing each election or magisterial 1 district, and one representative from the City of Salem. Sec. 12.02 - School Board. - The county school board shall be composed of the same number of members as there are members of the board of supervisors and shall be elected by the voters from each magisterial district rather than appointed by the school board selection commission. 2) Roanoke County requests funding for the Virginia Recreational Facilities Authority (Explore Park) and Blue Ridge Parkway Interpretive Center Exhibits, and an ownership interest reflecting County's financial support for Explore and the VRFA. 3) Roanoke County requests funding for school capital construction projects. Roanoke County is in the second phase of a $120 million school capital construction program. In the first phase the County funded $50 million of construction with 20 year bonds sold through the VPSA. The Commonwealth has retreated from its modest assistance to localities for school construction. Roanoke County needs either additional funding from the Commonwealth of Virginia for school capital construction or new sources of local tax revenue to pay for these capital expenditures. 4) Roanoke County opposes the reallocation of transportation funds in the Salem District to pay for Virginia's Smart Road Project. It opposes the diversion of funds from other approved road projects in the Salem District and it requests a more equitable system for funding Virginia's Smart Road since this project was designed to benefit all of the citizens of this Commonwealth. 5) Roanoke County requests the assistance of our local legislators in directing the Commonwealth Transportation Board to install a traffic signal at the 2 intersection of U. S. Route 220 and Indian Grave Road (State Route 675) to protect the children at Clearbrook Elementary School. Roanoke County thanks its legislators for their assistance in securing traffic signalization on U.S. Route 419 to protect the children at Hidden Valley Junior High School and it request similar assistance for the children at Clearbrook Elementary School. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to Senator John S. Edwards, Senator Malfourd W. "Bo" Trumbo, Delegate H. Morgan Griffith, Delegate Clifton "Chip" Woodrum, Delegate A. Victor Thomas; Mary F. Parker, Roanoke City Clerk; Members of the Roanoke City Council; Forest Jones, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley - Alleghany Regional Commission, and the Virginia Association of Counties. On motion of Supervisor Minnix to adopt the Resolution with the revision that Item 2 will also include a request for an ownership interest in Explore Park, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: P I q �/ 1/) 117 1 \ / Al'/h /I A Diane S. Childers Clerk to the Board of Supervisors 3 cc: File The Honorable Morgan Griffith The Honorable Clifton Woodrum The Honorable A. Victor Thomas The Honorable Malfourd W. "Bo" Trumbo The Honorable John S. Edwards The Honorable Bruce F. Jamerson, Clerk of the House of Delegates The Honorable Susan Clarke Schaar, Clerk of the Senate Mary F. Parker, Clerk, Roanoke City Council Roanoke City Council, Members Forest Jones, Salem City Manager Salem City Council, Members Carolyn S. Ross, Clerk, Vinton Town Council Vinton Town Council, Members Wayne Strickland, Executive Director, Roanoke Valley -Alleghany Regional Commission James D. Campbell, Executive Director, Virginia Association of Counties I hereby certify that the foregoing is a true and correct copy of Resolution 111902-15 adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, November 19, 2002. Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors Il