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HomeMy WebLinkAbout1/14/2003 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION R-011403-1 OF APPRECIATION TO JOSEPH B. "BUTCH" CHURCH FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2002 WHEREAS, Joseph B. "Butch" Church served as Chairman of the Roanoke County Board of Supervisors during 2002; and WHEREAS, during Mr. Church's term as Chairman, the County achieved a variety of accomplishments, including: • Adoption of a Regional Economic Development Strategy • Providing assistance to Roanoke City during the drought by selling water and joined with other local governments to search for a long-range solution including the formation of a water authority • Approval of a resolution concerning prayer in public buildings, including schools, and in support of U.S. House Joint Resolution 81 proposing an amendment to the Constitution restoring religious freedom • Celebration of the opening of Novozymes Biological, the first business to locate in the Center for Research and Technology • Adoption of a DUI ordinance to add civil penalties to drunken driving convictions resulting in accidents • Continuation of regional cooperation efforts through participation in the Regional Summit meetings of local governments in Southwest Virginia • Opening of the new Hidden Valley High School and completion of renovations to Glenvar Middle School • Celebration of the completion of the Roanoke Regional Tactical Training Facility, a cooperative effort between Roanoke City and Roanoke County • Extinguishing of the Starlight Lane Tire Fire without injury or loss of life • Approval of funding for Fire & Rescue to increase career staffing by 20 firefighter/paramedics • Approval of a plan to enhance countywide Advanced Life Support coverage by providing for 24 -hours a day, 7 -days a week Advanced Life Support at the Fort Lewis, Hollins, and Vinton Stations • Approval of the lease -purchase of two new ladder trucks and two pumper trucks • Approval of funding to place Automatic External Defibrillators in County buildings and fire stations • Combination of Roanoke County and Roanoke City personnel for 24 -hours a day, 7 -days a week fire and rescue coverage at the Clearbrook Station • Recognition of Roanoke County Library as the first public library to receive the SOLINET Outstanding Library Programs Award • Hosting of the National Softball Association World Series in cooperation with the Cities of Salem and Roanoke WHEREAS, Mr. Church worked diligently during his term to represent all the citizens of Roanoke County and to promote regional projects that benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia does hereby extend its deepest appreciation to Joseph B. "Butch" Church for his service as Chairman during 2002 and for his belief in democracy and championing of citizen participation in local government. On motion of Supervisor Minnix to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTS: _.&� � , rkldmo) Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 ACTION NO. A-011403-2 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: January 14, 2003 Ratification of Early Action Compact with the U. S. Environmental Protection Agency to work cooperatively in preparing a plan for ozone reduction Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: When completed, the plan will be brought back to the governing bodies of the four participating localities for approval. SUMMARY OF INFORMATION: The Roanoke Valley Area Metropolitan Planning Organization (MPO) approved an Early Action Compact to address the problem of ozone non -attainment for the Roanoke Valley. Mr. McNamara endorsed this Early Action Compact on December 16, 2002, as Roanoke County's representative on the MPO. This Compact includes the cities of Roanoke and Salem, the counties of Roanoke and Botetourt, the Town of Vinton, the Virginia Department of Environmental Quality, and the U.S. Environmental Protection Agency. This Compact allows the local governments in the Roanoke Valley additional time to work cooperatively and to prepare a plan for ozone reduction. Reducing ozone levels may allow the Roanoke Valley to avoid being designated as a non -attainment area under the Clean Air Act. The Compact is the first step under EPA's approved Early Action Program. The Early Action Program allows local governments the flexibility to develop appropriate measures to reduce ozone levels. Reducing ozone levels will improve the health of all the citizens in the Roanoke Valley, and in particular the elderly and those with respiratory problems. This program has very strict time lines for the development of a plan to reduce ozone levels by 2007. Failure to participate in this program could result in EPA declaring the Roanoke Valley a non -attainment area which would negatively affect future transportation improvements and industrial development efforts. FISCAL IMPACT: The Roanoke Valley -Allegheny Regional Commission working through the MPO will coordinate this planning process. No funding is required for the development of the Plan. The Commission will allocate funds to hire a consultant to assist in this planning process. STAFF RECOMMENDATION: It is recommended that the Board ratify and confirm the execution of the Early Action Compact on behalf of Roanoke County. VOTE: Supervisor McNamara motion to approve staff recommendation. Motion approved. Yes No Abs Mr. Flora ® 0 Mr. McNamara Mr. Minnix Mr. Altizer Mr. Church cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director of Community Development AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-3 IN SUPPORT OF HOUSE BILL 1397 AMENDING SECTIONS 15.2-204 AND 15.2-1200 OF THE CODE OF VIRGINIA TO GRANT COUNTIES THE SAME POWERS OF TAXATION AS CITIES AND TOWNS WHEREAS, sixty-two percent of the revenue generated by Virginia's local governments to pay for local services is generated at the local level; and WHEREAS, seventy-five percent of this local revenue is derived from four sources: the real estate tax, the personal property tax, charges for services, and the sales tax; and WHEREAS, the real estate tax makes up the largest portion of local revenue at forty-three percent of the total; and WHEREAS, in Roanoke County the real estate tax comprises 50.9 percent of locally generated revenue; and WHEREAS, because counties have very few unrestricted revenue options available, the burden to balance county budgets often falls on the real estate tax; and WHEREAS, counties in Virginia need to diversify their revenue base to reduce the burden on the real estate tax; and WHEREAS, Section 15.2-1104 of the Code of Virginia sets forth the financial powers of cities and towns but counties do not have comparable language in the Code; and WHEREAS, Section 15.2-1104 of the Code of Virginia therefore allows cities and towns to raise taxes and assessments on property, persons, and other subjects of 1 taxation that are not otherwise prohibited by law and the practical application of this results in the ability of cities and towns to levy cigarette taxes and admissions taxes, levy transient occupancy taxes without a cap or restrictions, and levy a meals tax without a cap and without holding a voter referendum; and WHEREAS, Section 15.2 of the Code of Virginia should be amended to grant counties the same powers of taxation as cities and towns; and WHEREAS, HB 1397 (Hull) amends Sections 15.2-204 and 15.2-1200 of the Code of Virginia to grant counties the same powers of taxation as cities and towns; and NOW, THEREFORE, BE IT RESOLVED, that Roanoke County supports HB 1397 and urges its General Assembly delegation to support HB 1397 in the 2003 General Assembly. On motion of Supervisor Church to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: L1,714 � f. (/"/, 1&'10) Diane S. Childers Clerk to the Board of Supervisors cc: File The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates James D. Campbell, Executive Director, Virginia Association of Counties Paul Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer 2 ACTION NO. Pr 0114U3 - ITEM NO. F - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Request to Approve Recycling Contract with Goodwill Industries SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In December 2001, the Board approved a pilot program encouraging recycling with non- profit agencies and authorized a contract with the Rescue Mission of the Roanoke Valley. The Rescue Mission picks up materials from County residents and recycles the majority of those goods, either through resale at its store, use by its clients, or through recycling markets. The remainder of the material is taken by the Rescue Mission to the Roanoke Valley Resource Authority where it is disposed of at the County's tipping rate. The Resource Authority bills Roanoke County, and the County then bills the Rescue Mission. The program has worked well, and the County and the Rescue Mission recently extended the agreement. Goodwill Industries of the Valleys has approached the County with a request to participate in this program. Goodwill meets the criteria set forth in the policy (attached), and has signed the agreement. FISCAL IMPACT: There is no direct fiscal impact with this program, although staff time is involved in billing the agencies and posting the payments. The program does support recycling efforts, which will extend the life of the regional landfill. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Goodwill Industries of the Valleys for inclusion in this program. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. cc: File Anne Marie Green, Director of General Services Paul M. Mahoney, County Attorney Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ❑ ❑ ❑ cc: File Anne Marie Green, Director of General Services Paul M. Mahoney, County Attorney Policy for Reducing Tipping Fee at Landfill for Recycling Activities The City of Roanoke, the County of Roanoke and the Town of Vinton jointly oversee and fund the Roanoke Valley Resource Authority (RVRA). These local governments are committed to encouraging recycling in the community, recognizing that reducing the waste stream is important to the environmental future of the Roanoke Valley. Certain non-profit entities in the Valley provide recycling services to the community through the acceptance of donations of used clothing, furniture and other items, which are then either reused or sent out of the area for recycling. Anything left is then disposed of through the Resource Authority, at the regular commercial rate. Based on the service which is provided through these recycling efforts, the members of RVRA have authorized the Authority to bill qualifying non-profit entities at the local government tipping fee rate. Those organizations wishing to qualify for this rate must present to the Resource Authority the following information: • Amount of tonnage picked up annually in the Roanoke Valley • Amount of tonnage disposed of through the Resource Authority • Description of recycling activities, including methodology and percentage removed from waste stream. In order to qualify, the organization must recycle at least 25% of the materials picked up annually in the Valley. • Proof of non-profit status The organization must also qualify for a charge account at the Resource Authority, so that billing procedures can be put into place. 12/11%2002 WED 11:22 FAX 540 581 0629 GOODWILL INDUSTRIES .2%1p%��-�✓� 1.1:.:51 KKK �,i i �cr,c-nL ..,.,�.,.�,_� ---- 4 �p�? by and betwt5en the County of Roanoke This agrees eat is made this r a1,y o:[ -ncy " enc " and Goodwill X'adustries, a non-profit Ltoency (l}erein�tfter refected to as Ag Y ) age neke to recuce the Waste stream to the Smitb Gap Landfill, andto Wit hezA-en ya o pick up In ❑sdez ereby coli r residents to recycle used goods, T.oati�ake County Itation efforts. Any e can household waste and Tecydle tt through re-ttse,c� of bleh e Agency al the Roar► ke Yal eY c n locess ma be dispose Y debris left after this 3'ecycliu= P 7 will in turn, bill in fee avallable to lacctl governmc'nf charter members. 7e 12esaurce Authority, at Che tiPP g for said tonnage, aTjd the County Resource ,3har7tY will bi11 Roanoke County the Agency at the same rate, Z002 Tetnls of this '1gceement are as follows The A n.cy must recycle at least 25% Of Chem aterials wl�icl� it picks up ana�sal;y. e 1. g ateTials Oaken to the RV -RA station must be non-haZardQus houselldld The rn _. waste, The materials must originate Within the ROW'Oke Val' ey. A enG is to ib. eke paYment within 30 days Of reraipt of the itnvaice from Roanoke County. ,,aced. with 30 clay ' ,a< xeement is eflecuve upon flppr°vol by ttie Board +n Written iaat �e, prs` and, may be ter�- T11ts at any Lime by eitl7cr parry for ally reason p � By Agc`, cy Repres tfitive -Sipa e County of Roanoke - Signature j � f e c� L Name - yped or P.ri.ilted 11;ame - Typed or printed -r-^ V , (( Name of Agency Title ACTION NO. �- 011463 -'S ITEM NO. C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Appointments of Board Members to Committees, Commissions and Boards for 2003 SUBMITTED BY: Diane S. Childers Clerk to the Board �y APPROVED BY: Elmer C. Hodge eY County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of proposed 2003 Committee Assignments for each member of the Board of Supervisors. The appointments which are specific to the Chairman and Vice Chairman are indicated on the attachment. The Board may make any desired modifications to the appointments. Many of the appointments are for specified terms and, whenever possible, changes to these appointments should be made at the expiration of the term. Below is listed information regarding several of the committees: • Liaisons to the Virginia Association of Counties WACO In 1994, VACo requested that a member of the governing body be appointed to interact directly with VACo regarding legislative matters. At a 1994 meeting, the Board recommended that the Vice Chairman of the Board of Supervisors serve in this capacity. Any Board member is, however, eligible for appointment. In 1992, VACo requested that a member of the governing body be appointed to work directly with the regional representative on the VACo Board of Directors. The Chairman has served in this capacity for several years, but any Board member may be appointed. Roanoke Valley Economic Development Partnership The Chairman of the Board of Supervisors serves on this organization. Accordingly, Chairman McNamara should be appointed to this position. • Roanoke County Cable Television Committee The Board member appointed to serve on the Roanoke Valley Cable Television Committee is automatically appointed to serve on the Roanoke County Cable Television Committee. Membership of these two committees is the same except the Roanoke County Cable TV Committee also includes the Supervisor representing the Catawba Magisterial District, the primary area served by Adelphia Cable TV. • Total Action Against Poverty Board of Directors The TAP Board of Directors By -Laws requires that an elected official serve on the TAP Board. For many years, former Clerk of Circuit Court Elizabeth Stokes was appointed. When Ms. Stokes retired from her elected position, former Supervisor Bob Johnson was appointed but asked Ms. Stokes to remain as the designee on behalf of the Board of Supervisors. Since that time, Ms. Stokes has continued to serve as the designee of Supervisor Richard Flora. The Board may choose to appoint a Supervisor to play an active role on the TAP Board of Directors or continue with the custom of appointing a Supervisor who is willing to have Ms. Stokes continue, if she desires, to serve as the Board=s designee. STAFF RECOMMENDATION: Staff recommends that the Board approve the Board of Supervisors appointments for calendar year 2003. VOTE: Supervisor McNamara motion to approve staff recommendation. Motion approved. cc: File Committee Book Yes No Abs Mr. Flora ® F -I ❑ Mr. McNamara ® 0 El Mr. Minnix ® 0 F -I Mr. Altizer ® F -I EI Mr. Church ® r -I F -I cc: File Committee Book ROANOKE COUNTY BOARD OF SUPERVISORS 2003 COMMITTEE APPOINTMENTS JOSEPH MCNAMARA • Roanoke Valley Economic Development Partnership (Chairman) • Virginia Association of Counties Liaison (Chairman) • Urban Partnership (Chairman) • Fifth Planning District Regional Alliance (Chairman) • Audit Committee RU • Roanoke Valley -Alleghany Regional Commission (3 -year term expires 6/30/05) • School Construction Committee (appointed by the Board of Supervisors on 1/13/98) • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization (3 -year term expires 7/1/05) RICHARD C. FLORA • Virginia Association of Counties Legislative Liaison (Vice -Chairman) • Total Action Against Poverty Board of Directors (2 -year term expires 5/5/05). Mrs. Elizabeth Stokes, former Clerk of Circuit Court, is currently serving as his designee on this committee. • Roanoke Valley -Alleghany Regional Commission (3 -year term expires 6/30/04) • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization (3 -year term expires 7/01/05) • Roanoke Valley -Alleghany Regional Commission Water Supply Policy Committee • Virginia's First Regional Industrial Facilities Authority (4 -year term expires 7/1/06) • School Construction Committee (Chairman of this committee in his capacity as Executive Assistant for School Operations and not as a Board Member.) MICHAEL W. ALTIZER • Roanoke Valley Regional Cable Television Committee • Roanoke County Cable Television Committee JOSEPH B. CHURCH • Roanoke County Cable Television Committee (representing Catawba District) • Virginia's First Regional Industrial Facilities Authority - Alternate (4 -year term expires 7/1/06) • School Construction Committee (appointed by School Board - 11/99) H. ODELL MINNIX • Audit Committee • Social Services Advisory Board (4 -year term expires 8/1/06) • Roanoke Valley -Alleghany Regional Commission Metropolitan Planning Organization Alternate (3 -year term expires 7/1/05) • Lewis Gale Hospital Bio -Ethics Committee AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 ORDINANCE 011403-6 AUTHORIZING THE EXECUTION OF A LEASE AGREEMENT WITH ROANOKE CATHOLIC SCHOOL FOR THE EXPANSION, DEVELOPMENT AND JOINT USE OF VINYARD PARK FOR INTERSCHOLASTIC ATHLETIC AND RECREATIONAL PURPOSES WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several 32.18 acres of real estate, located in Roanoke County, Virginia, and designated on the Roanoke County Land Records as Tax Map #060.12-09-01.01-0000, and commonly referred to as Vinyard Park; and, WHEREAS, the County has developed this property for the purpose of providing parks, recreation and tourism benefits to the citizens of Roanoke County; and, WHEREAS, the County has implemented partnership agreements with private organizations to develop public facilities in exchange for beneficial and priority uses of public property; and, WHEREAS, Roanoke Catholic School has submitted an offer to make certain improvements to Vinyard Park, and to pay the County to construct additional improvements and facilities, and staff has negotiated with it to lease the premises for a period of fifteen years from January 1, 2003, with the option to renew the lease for an additional five years, with annual renewals thereafter; and WHEREAS, it would serve the public interest to lease the premises to Roanoke Catholic School in order to develop, expand and jointly use interscholastic athletic and recreational facilities; and -1- WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading and public hearing of this ordinance was held on December 17, 2002; and the second reading was held on January 14, 2003. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of commencing as of January 1, 2003, and ending on December 31, 2017, with the option to renew said lease for an additional period of five years, with year to year renewals thereafter, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in an account with the Department of Parks, Recreation and Tourism for the construction of improvements and facilities as required by the lease agreement and for future maintenance. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Altizer to adopt the Ordinance and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None -2- A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Pete Haislip, Director Parks, Recreation, and Tourism Paul M. Mahoney, County Attorney Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance -3- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 ORDINANCE 011403-7 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT IN THE CLEARBROOK AREA - AMANDA LANE WATER LINE EXTENSION PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to Amanda Lane in the Clearbrook community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on December 17, 2002, and the second reading was held January 14, 2002; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water 1 extension to Amanda Lane in the Clearbrook community. The total construction cost of this public water project is estimated to be $56,705.00, to be initially financed as follows: Citizen Participation ( 6 at $5,155.00) $30,930 each) Advance from the Public Works $25,775 Participation Fund TOTAL $56,705 That there is hereby appropriated for this project the sum of $25,755 from the Public Works Participation Fund. Any citizen participation under paragraph 3 will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Clearbrook Area - Amanda Lane Water Line Extension Project" prepared by the Roanoke County Utility Department, dated 12/17/02. The Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $6,500 ($5,155 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before March 15, 2003, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: 2 (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off-site facility fee. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the March 15, 2003, deadline (other than new property owners) shall pay a minimum of $9,134 [$5,155 construction costs plus 25% (plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $6,500, said costs to be paid in full and in advance of connection to the 3 public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the Ordinance and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: &&Jt) I wimo) Diane S. Childers Clerk to the Board of Supervisors cc: File Gary Robertson, Director of Utility Arnold Covey, Director, Community Development William E. Driver, Director, Real Estate Valuation Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney CLEARBROOK AREA - AMANDA LANE WATER LINE EXTENSION PROJECT NO. OF PROPERTIES RECEIVING LETTER: 14 S"RING WATE-R, SERVICIE: -,R71E�-" DEZ-N PFROPERTIES DECLINING WATER SERVICE: TOTAL PROPERTIES IN PROPOSED SERVICE AREA: 11 ATTACHMENT "A" 12/17/02 11 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 14, 2003 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of appointments to Roanoke County Planning Commission (appointed by district), Parks and Recreation Advisory Commission, and Roanoke Valley Resource Authority 2. Request to appropriate Mentor Teacher Grant in the amount of $7,727.64 3. Request for acceptance of Federal Grant for $10,500 under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services 4. Request to accept Bear Creek Drive and Twin Creek Circle into the State Secondary System 5. Donation of water easement for the Castle Rock Lower Water Line Replacement Project in the Cave spring Magisterial District. 6. Donation of an off-site sanitary sewer easement across property of John S. Reeves for the Wade Subdivision off Ruritan Road in the Hollins Magisterial District. 7. Request to appropriate $12,500 from the Board Contingency Fund towards the Roanoke Regional Airport Alliance 8. Request for approval of resolutions of appreciation upon the retirements of the following employees: 1 (a) Jack H. McCorkle, Jr., Police Department, after twenty nine years of service. (b) Yvonne M. Robinson, Social Services Department, after thirty two years of service. 9. Request to appropriate Title II - Part D Tech Ed Grant in the amount of $26,527.14 That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: -L�io 2 1 "4,0-) Diane S. Childers Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Janet Scheid, Chief Planner Diane D. Hyatt, Chief Financial Officer Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Finance Director Ray Lavinder, Chief of Police Joseph Sgroi, Director, Human Resources Betty McCrary, Director, Social Services Gary Robertson, Director, Utility Department 2 ACTION NO. A -011403-8.a ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 14, 2003 Confirmation of appointments to Roanoke County Planning Commission (appointed by district) and Roanoke Valley Resource Authority Diane S. Childers Clerk to the Board Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. ROANOKE COUNTY PLANNING COMMISSION (APPOINTED BY DISTRICT) At the December 17, 2002 meeting, Supervisor Altizer nominated Steve Azarto serve a four-year term expiring on December 31, 2006. 2. PARKS AND RECREATION ADVISORY COMMISSION (APPOINTED BY DISTRICT) Supervisor Church nominated Robert W. List to fill the unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. This term will expire June 30, 2003. He requested that Mr. List's name be placed on the consent agenda at this meeting for confirmation. 3. ROANOKE VALLEY RESOURCE AUTHORITY Supervisor Church nominated Diane D. Hyatt, Chief Financial Officer, to fill the vacancy created by the resignation of Danial Morris, Finance Director. He requested that her name be placed on the consent agenda for confirmation at this meeting. Ms. Hyatt will serve a four-year term expiring on December 31, 2006. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. cc: File Roanoke County Planning Commission File Roanoke Valley Resource Authority File Parks and Recreation Advisory Committee File Yes No Abs Mr. Flora Mr. McNamara Mr. Minnix Mr. Altizer ® ❑ Mr. Church ® 1 cc: File Roanoke County Planning Commission File Roanoke Valley Resource Authority File Parks and Recreation Advisory Committee File ACTION NO. �-oii�o3 7, b ITEM NO. 71 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Appropriation of Mentor Teacher Grant in the amount of $7,727.64 SUBMITTED BY: Dr. Carol Whitaker Associate Director of Personnel and Staff Development APPROVED BY: Elmer C. Hodge 01 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Division of Teacher Education and Licensure, Department of Education, has officially forwarded a request for Mentor Teacher Program allocations to Roanoke County Schools. The funds are used to support new teacher induction programs for new teachers to Roanoke County Schools. The allocation in the amount of $7,727.64 is to be distributed electronically in ten (10) monthly installments. The school division will receive $773 monthly over the next ten months. FISCAL IMPACT: The grant requires a 50 percent match ($3,863.82) which will be taken from existing accounts. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the Mentor Teacher Program funds of $7,727.64 to be used to support new teacher induction programs. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. cc: File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Finance Director Diane Hyatt, Chief Financial Officer Dr. Carol Whitaker, Assoc. Director of Personnel and Staff Development Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Rebecca Owens, Finance Director Diane Hyatt, Chief Financial Officer Dr. Carol Whitaker, Assoc. Director of Personnel and Staff Development ACTION NO. f �"-yl ND3 - S. C ITEM NO. -j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Request for acceptance of Federal Grant in the amount of $10,500 under the Criminal Justice Record System Improvement Program from the Department of Criminal Justice Services. SUBMITTED BY: Gerald S. Holt Sheriff APPROVED BY: Elmer C. Hodge 16? County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Sheriff's Office has received approval for a grant in the amount of $10,500 which provides continued funds from the Department of Criminal Justice Services for a Criminal Justice Record System Improvement Program. This program will provide funds to purchase new server equipment to manage the Jail Management System database. FISCAL IMPACT: There is no fiscal impact. Matching funds are available in the Sheriff's Office budget. ALTERNATIVES: STAFF RECOMMENDATION: Staff recommends acceptance of the grant in the amount of $10,500. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. cc: File Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Finance Director Gerald Holt, Sheriff Yes No Abs Mr. Flora ® F -I Mr. McNamara Mr. Minnix ® El Mr. Altizer ® ❑ Mr. Church ® 1:1 cc: File Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Finance Director Gerald Holt, Sheriff Department of Criminal Justice Services 805 East Broad Street, 10th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Subgrantee-- Date: 12/20/2002 Roanoke County Grant Number -- Grant Period-- 03-C3759CR02 From: 1/1/2003 Through: 12/31/2003 Project Director Project Administrator Finance Officer The Hon. Gerald S. Holt Mr. Elmer C. Hodge Ms. Danial Morris Sheriff County Administrator Finance Director Roanoke County Roanoke County Roanoke County 430 E. Clay Street P. O. Box 29800 P. O. Box 29800 Salem, Virginia 24153 Phone No: (540) 387-6139 Fax No: (540) 387-6203 Email Address: gholt@co.roanoke.va.us Roanoke, Virginia 24018 Phone No: (540) 772-2004 Fax No: (540) 772-2193 Email Address: ehodge@co.roanoke.va.us GRANT AWARD BUDGET Roanoke, Virginia 24018 Phone No: (540) 772-2020 Fax No: (540) 772-2186 Email Address: dmorris@co.roanoke.va.us Budget Categories DCJS Funds Federal General Subgrantee Match TOTALS A. Personnel $ 0 $ 0 $ 0 $ 0 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $ 0 $ 0 $ 0 $ 0 D. E ui ment $7,125 $ 0 $2,375 $ 9,500 E. Indirect Cost F. Supplies & Other Expenses $ 0 $ 750 $ 0 $ 0 $ 0 $ 250 $ 0 $ 1,000 TOTALS $7,875 $ 0 $2,625 $10,500 This grant is subject to all rules, regulations, and criteria included in the grant application and the special conditions attached thereto. Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this day of , 20_ Signature: Title: THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, IN REGULAR MEETING HELD ON JANUARY 14, 2003, ADOPTED THE FOLLOWING: RESOLUTION 011403-8.d REQUESTING ACCEPTANCE OF BEAR CREEK DRIVE AND TWIN CREEK CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described on the attached Addition Form SR -5(A), fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999 for comprehensive stormwater detention which applies to this request for addition, NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR -5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Flora, McNamara Minnix Altizer Church Nays: None Absent: None A Copy Teste: I�� I A � , Diane S. Childers Clerk to the Board of Supervisors cc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT BEAR CREEK Acceptance of Bear Creek Dr. & Twin Creek Circle into the Virginia Department of Transportation Secondary System. as O i a CA 1 a < o O O O 8 i O r g Z Ce d i e 3 m � e m a ea o a o o a mm a a m A A 9 a A � � C N � m _ xi r r r r J e o c ® o o m O O 0 O 0 0 O c ` `a `a a a `n u 6 LL. r aD a ve r a Gi c r a Lt r a a c r c r a ti r d z d o t b a � � V m C = Q z ACTION NO. ft"' 6 ()3— g • e ITEM NO. -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Donation of water easement on Tax Map No. 76.19-01-28 for the Castle Rock Lower Water Line Replacement Project in the Cave Spring Magisterial District SUBMITTED BY: Vickie L. Huffman Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge 10 County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for water line purposes in connection with the Castle Rock Lower Water Line Replacement Project in the Catawba Magisterial District of the County of Roanoke: a) Donation of a public water easement, ten feet (10') in width, across property located at 5309 Cave Spring Lane from John H. Breneman and Lois M. Breneman (Deed Book 968, page 479; Tax Map No. 76.19-01-28), as shown on a plat entitled 'Plat Showing New 10' Public Water Easement ...', dated June 28, 2002, prepared by the Roanoke County Utility Department, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's utility department engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. cc: File Arnold Covey, Director, Community Development Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utilities Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ❑ ❑ ❑ Mr. Church ❑ ❑ ❑ cc: File Arnold Covey, Director, Community Development Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utilities S79' Sp.E 80.1y fl PROPERTY OF PROPERTY OF BRENDA G. SHEPHERD JOHN H., & LOIS M. BRENEMAN TAX NO. 76.19-01-27 TAX NO. 76.19-01-28 D.B. 1569 PG. 384 co D.B. 968 PG. 479 N �t n v - N ^� W 2 N NEW 10' PUBLIC WATER EASEMENT 2 N76 -36'W W CAVE SPRING L ANE NEW 10' Pi1RTJC WATER EASEMENT m LINE DIRECTION DISTANCE 1-2 N76' 36'W 80.00' 2-3 N13' 24'E 10.00' 3-4 S76' 36'E 80.00' 4-1 S13' 24'W 10.00' TOTAL AREA = 800 S.F. PROPERTY OF BECKY T. PLATT TAX N0, 76.19-01-29 D.B. 1275 PG. 999 10' x 15' G.A.E. P.B. 7 PG. 32 RT. � 573 PLAT SHOWING NEW 10' PUBLIC WATER EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY JOHN H., AND LOIS M. BRENEMAN ACROSS TAX MAP NO. 76.1.9-01-28 THIS PLAT IS FOR THE SOLE PURPOSE CASTLE ROCK LOWER WATER OF CREATING A NEW 10' PUBLIC LINE REPLACEMENT PROJECT WATER EASEMENT AS SHOWN HEREIN AND DOES NOT CONSTITUTE AN ACTUAL CAVE SPRING MAGISTERIAL DISTRICT BOUNDARY SURVEY. ROANO ROANOKE COUNTY, VIRGINIA SCALE: 1 " = 30' DATE: JUNE 28, 2002 F ROANOKE COUNTY z " UTILITY DEPARTMENT a? 1206 KESSLER MILL ROAD 1 ,838 SALEM, VA 24153 SHEET 1 OF 1 EXHIBIT A ACTION NO. ft— 01) ITEM NO. T- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Donation of an off-site sanitary sewer easement across property of John S. Reeves (Tax Map No. 39.20-01-36) for the Wade Subdivision off Ruritan Road in the Hollins Magisterial District SUBMITTED BY: Vickie L. Huffman Senior Assistant County Attorney APPROVED BY: Elmer C. Hodge etr� County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for an off-site sanitary sewer line extension in connection with the Wade subdivision off Ruritan Road in the Hollins Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, fifteen feet (15') in width, across property located at 1636 West Ruritan Road from Bobby J. Wade and Rebecca H. Wade, said easement having been acquired by the Wades from the owner, John S. Reeves, (Deed Book 1280, page 114; Tax Map No. 39.20-01-36), by deed of easement dated November 6, 2002, and recorded in the Clerk's Office as Instrument Number 200204509. The location of said easement is shown on a plat entitled 'Sanitary Sewer Easement Plat for Bobby J. and Rebecca H. Wade', dated May 22, 2001, prepared by T.P. Parker & Son, and recorded with Instrument No. 200204509, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. cc: File Arnold Covey, Director, Community Development Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Department Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Arnold Covey, Director, Community Development Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Department FPR -17-2002_ 17:02 TPP&S 540 389 5767 P.04/05 aw EXISTING �R• R��1�%l �� TP"STAL� Is RMAR D ` /yO �1►F z l \ 0 "XPi c O t t2 j I� PROPOSED 0 N 1 \ SANITARY ,`a0��?i 0 s SEWER y Nm o i � 1 EASEMENT syo� CL t a 2,321 W x m CENTERLINE iF � OF 15' WIDE 5 I rn a SAN. SEWER Y I W \ EASEMENT ; rn w n ` �� �, NOTES: o �\ THIS PLAT WAS PREPARED Cp PROPERTY OF WITHOUT, THE BENEFIT OF A ----..,fv 10.,*' I JOHN S. REEVES 'TITLE REPORT AND IS SUBJECT TAX NO 39.20-01-36 THERETO. THEREFORE. THERE PB. 9, PG. 277 MAY EXIST ENCUMBRANCES DB, 1160, PG_ 279 WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. LINE TABLE z UNEI BEARING i DISTANCE Lt I S 79'5410' E 5.67' REB R o f CURVE TABLE CURVE DELTA GLEJ RADIUS I ARC LENGTH Cl 1 1016 41 40.40' ` TANGENT I CH BEARING I CH LENGTH ~Sp 7.74' `' ` � 20.201 S 20'17' 40,40'., e Ewsr� 0 7.74' PORCH 5H w 6 26. y a 5 r w 1—STORY N FRAME ' T. PARKER Y 0 6 DWELLING cs No. 1076 w '� 7O NO 1536 Z zr 2424. � w �w B U � ' SANITARY SEWER EASEMENT PLAT FOR BOBBY J. AND ffB CCA H. WADE SHOVIIING A NEW 15' SANITARY SEYIIER EASDQNT ACROSS EV PROPERTY OF JOHN S. REES. 3(a-�NCN c 0 HOWNS MAGISTERIAL DISTRICT P PE FND. RWWOXE COUNTY, MROIN1A TAX le SOQi DA's' 1ilAY J-105 N.S. DRAWN P�Lqqpw,, �P�Btrri . �'bPFAm 200! rj4cp1 +safts DAIE•3 CAtC. „_ ,_ CHK'D CLOSED: i'� ,IIPoww,v ms Port cow Jas ao D_ m..� PL^mmKv10 Won. hi�fia s4m W.O:SL"---- F-IMTRTT A ACTION NO. ft' 01 1403- F, d - ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: APPROVED BY: January 14, 2003 Request to Appropriate $12,500 towards the Roanoke Regional Airport Alliance Elmer C. Hodge 0..' f County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Regional Alliance (RRAA) was formed to improve the air service to the Roanoke Regional Airport. In April 2002, Mr. Barry DuVal, of Kaufman & Canoles Consulting (KKC), was hired by the City of Roanoke to assist in establishing the RRAA, and to recruit other localities and businesses to join the RRAA. The contract with KKC totals $61,200. This contract is for a twelve month period beginning April 1, 2002. The group was able to get a $25,000 grant from the Regional Competitiveness Program. Roanoke City agreed to pay $22,500 and Roanoke County agreed to pay up to $12,500. At this time, staff would request that $12,500 be appropriated from the Board contingency to pay for the County portion of this contract. FISCAL IMPACT: The County portion of the contract with KKC is a maximum of $12,500. The amount can be appropriated from the Board contingency. STAFF RECOMMENDATION: Staff recommends appropriating $12,500 from the Board contingency to be paid to the City of Roanoke for reimbursement of the County share of the contract with KKC. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. cc: File Diane D. Hyatt, Chief Financial Officer Brent Robertson, Budget Director Rebecca Owens, Finance Director Yes No Abs Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ® ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Diane D. Hyatt, Chief Financial Officer Brent Robertson, Budget Director Rebecca Owens, Finance Director AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-8.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JACK H. McCORKLE, JR., POLICE DEPARTMENT WHEREAS, Jack H. McCorkle, Jr., was employed by Roanoke County on November 15, 1973, as a Deputy Sheriff, and advanced to the rank of Assistant Chief of Police; and WHEREAS, Assistant Chief McCorkle was one of the original members of the Police Department which was established in 1990; and WHEREAS, Assistant Chief McCorkle retired from Roanoke County on January 1, 2003, after more than twenty-nine years of service; and WHEREAS, Assistant Chief McCorkle served as the Officer in Charge of every major Division in the Police Department including Patrol, Investigations, and Services, improving the quality of service to the public in each of those divisions and making substantial contributions to the establishment and command of the newly formed County Police Department in 1990; and WHEREAS, Assistant Chief McCorkle was responsible forthe timely construction of the Police Firing Range at Dixie Caverns within budget allocations due to his knowledge of construction and his ability to assemble a cohesive work crew; and WHEREAS, Assistant Chief McCorkle served until his retirement on the Command Staff of the Department where his knowledge, wisdom, and insight into human nature served him well in this capacity; and WHEREAS, the status of the Roanoke County Police Department today is due in part to the many contributions made by Assistant Chief McCorkle; and WHEREAS, Assistant Chief McCorkle has served with professionalism and integrity, and through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JACK H. McCORKLE, JR. for more than twenty-nine years of capable, loyal and dedicated service to Roanoke County; and. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: —bill 6)�,('1'L) Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciations File Joseph Sgroi, Director, Human Resources Ray Lavinder, Chief of Police AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-B.i EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF YVONNE M. ROBINSON, SOCIAL SERVICES DEPARTMENT WHEREAS, Yvonne M. Robinson was employed by Roanoke County on August 10, 1970, as a Clerk in the Social Services Department; and WHEREAS, Ms. Robinson retired from Roanoke County on January 1, 2003, after thirty-two years and five months of service in the Social Services Department ; and WHEREAS, Ms. Robinson fulfilled herjob responsibilities each day in an efficient and effective manner; and WHEREAS, Ms. Robinson maintained an exemplary attendance record and was an extremely dependable and conscientious employee; and WHEREAS, Ms. Robinson has served with professionalism and integrity; and through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to YVONNE M. ROBINSON for more than thirty-two years of capable, loyal and dedicated service to Roanoke County; and. 1 FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the Resolution and carried bythe following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Altizer, Church NAYS: None A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Betty McCrary, Director, Social Services 2 ACTION NO.}--U� ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Appropriation of Title II -Part D Tech Ed Grant in the amount of $26,527.14 SUBMITTED BY: Dr. Jane James Director of Technology APPROVED BY: Elmer C. Hodge County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Public Schools was awarded a formula grant under Title II -Part D. This is new funding from the federal government that is intended to replace several previous grants primarily for training in the use of technology. Staff recommends that this grant be used for training in the development and use of digital curricula at the high school level and integration of technology at all levels. FISCAL IMPACT: The School Board will receive $26,527.14 in additional funding from the federal government for technology training in FY02-03. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends approval of this appropriation in the amount of $26,527.14. VOTE: Supervisor Minnix motion to approve staff recommendation. Motion approved. cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance Yes No Abs Mr. Flora ® EI R Mr. McNamara ® F1 R Mr. Minnix ® F -I Mr. Altizer ® F -I Mr. Church ® F -I R cc: File Dr. Jane James, Director of Technology Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board Diane D. Hyatt, Chief Financial Officer Rebecca Owens, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 2003 RESOLUTION 011403-9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Altizer, Church NAYS: None ABSENT: Supervisor Minnix cc: File Closed Meeting File A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors f ACTION NO. A-011403-10 ITEM NO. P-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 14, 2003 AGENDA ITEM: Consideration of claim of Gardner W. Smith SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On December 20, 2002, the Roanoke County Attorney's Office received a letter of claim from an attorney representing former County employee, Gardner W. Smith. Mr. Smith's employment with Roanoke County terminated as of June 30, 2002. His attorney asserts a claim for salary and benefits from July 1, 2002 until Mr. Smith reaches age 65 which will occur on January 8, 2006. This notice of claim was filed to satisfy the requirements of Section 15.2-1243 et seq. of the Code of Virginia, 1950, as amended, if necessary. The Code of Virginia allows a citizen to submit a claim to the Board for payment or denial. Mr. Smith's employment with Roanoke County terminated as of June 30, 2002 as a result of restructuring of the County's administration which affected several departments. This restructuring which eliminated several positions, including Mr. Smith's position as Director of Purchasing, was precipitated by the severe budget situation confronting the County. Mr. Smith is a vested member of the Virginia Retirement System (VRS) and is eligible to draw retirement benefits. Department heads in local government fall outside the typical personnel policies applicable to public employees. Under the County Charter, Mr. Smith served at the pleasure of the County Administrator and was terminable at will. The decision to terminate Mr. Smith's employment with the County and the manner in which the termination was carried out was done in accordance with the law. Mr. Smith had filed a charge of race and age discrimination with the U.S. Equal Employment Opportunity Commission (EEOC). By notice dated December 23, 2002, EEOC informed Mr. Smith that it was unlikely that it would complete its investigation of his charge within the time period specified. EEOC closed its file. EEOC issued Mr. Smith a notice of a right to sue at his request. His lawsuit must be filed within 90 days of receipt of this notice. FISCAL IMPACT: Based upon Mr. Smith's salary during his last year of his employment with Roanoke County, his claim exceeds $ 100,000.00. STAFF RECOMMENDATION: Staff recommends that the claim of a former county employee, Gardner W. Smith, for future salary and benefits from the date of his termination of employment until he reaches the age of 65 be denied VOTE: Supervisor McNamara motion to approve staff recommendation. (Deny the Claim) Motion approved. cc: File Paul Mahoney, County Attorney Joseph Sgroi, Director, Human Resources Yes No Absent Mr. Flora ® ❑ ❑ Mr. McNamara ® ❑ ❑ Mr. Minnix ❑ ❑ Mr. Altizer ® ❑ ❑ Mr. Church ® ❑ ❑ cc: File Paul Mahoney, County Attorney Joseph Sgroi, Director, Human Resources R-1 LAW OFFICES OSTERHOUDT, PRILLAMAN, MATT, HELSCHER, YOST, MAXWELL & FERGUSON, PLC 3912 ELECTRIC ROAD, S.W. . P. 0. BOX 20487 ROANO%E, VIRGINIA 240 18-0049 Decem%er NO, T&2 FAX (540) 772-0126 BY HAND DELIVERY Paul M. Mahoney, Esquire County of Roanoke P. 0. Box 29800 Roanoke, VA 24018 Re: Elimination of Position Gardner William Smith Dear Paul: RECE E0 2002 .SALEM, VIRGINIA 24153 P.O. BOX 279 105 N. COLORADO STREET (540) 389.2349 FAX (540) 389-9560 I write with regard to the above -captioned matter and as a follow up to previous correspondence to yourself and Elmer Hodge, County Administrator, dated June 7, 2002 and June 24, 2002. As you know, this firm represents Mr. Smith with regard to any and all employment claims related to the elimination of his employment with the County of Roanoke. It is Mr. Smith's position that the County's elimination of his position effective July 1, 2002, violated Title VII of the Civil Rights Act of 1964 and the Age Discrimination and Employment. Act of 1967. Mr. Smith is presently pursuing his claim via a complaint with the Richmond Office of the Equal Employment Opportunity Commission. I hereby give notice, pursuant to Virginia Code Section 15.2-1243 et seq. of a potential claim for Gardner Smith's salary and benefits from the effective date of his termination of employment, July 1, 2002, until the time Mr. Smith reaches 65 years of age. Mr. Smith's salary at the time his employment was terminated was $65,424.08 annually. The County of Roanoke has all of the records detailing the value of Mr. Smith's benefits. I enclose copies of the correspondence which I previously referred to further outlining Mr. Smith's position. Please do not hesitate to contact me should you have questions regarding the foregoing. Very truly yours, OSTERHOUDT, PRILLAMAN, NATT, HELSCHER, YOST, MAXWELL & FERGUSON, PLC Kristen Konrad Johnstone KKJ/dle PC: Mr. Gardner Smith